quality workplace thru good … pmdp-mhppso, 2014 1 quality workplace thru good housekeeping: an...

6/3/14

PMDP-MHPPSO, 2014 1

QUALITY WORKPLACE THRU GOOD HOUSEKEEPING:

An Overview of 5S

Common Workplace Problems ©  Inconsistent cleanliness & orderliness

(cluttered work area)

©  Difficulty in retrieving files (lack of proper labeling of items/files)

©  Inadequate space

©  Things are not put in proper place or storage area

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❒  3rd Class Workplace "   Where people make a mess and nobody cleans up.

q  2nd Class Workplace "   Where people make a mess while another group cleans up.

q  1st Class Workplace " Where people don’t make a mess and yet everybody cleans

up.

Total Customer Satisfaction

Improvement of Working Condition

Disciplined Workforce

Elimination of Loss

Total Participation

QUALITY WORK PLACE

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What is 5S? 5S is a systematic approach to:

ü  organize work areas ü  keep rules and standards ü  maintain discipline

5S utilizes: ü  workplace organization ü  work simplification techniques

What is 5S?

5S practice: ü  develops positive attitude among workers ü  cultivates an environment of efficiency,

effectiveness and economy

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5S Philosophy

❖  Productivity comes from the elimination of waste.

❖  It is necessary to attack the root cause of a problem, not just the symptoms.

❖  A program to be successful requires participation of everyone.

v  To acknowledge that the human being is not perfect

SEIRI SORT

SURIIN

SHITSUKE SELF-DISCIPLINE SARILING KUSA

SEISO SWEEP

SIMUTIN

Take out unnecessary items and dispose

Clean your workplace

SEIKETSU STANDARDIZE

SIGURUHIN ANG KAAYUSAN

SEITON SYSTEMATIZE

SINUPIN

Arrange necessary items in good order

Maintain high standard of housekeeping

Do things spontaneously without being told or ordered

The Practice of 5S Good Housekeeping

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SORT (SEIRI) Remove unnecessary items and dispose them properly

Key Principles:

Ø  Waste Elimination Ø  Stratification Management Ø  Dealing with Causes

SORT (SEIRI)

©  Make work easy by eliminating obstacles ©  Provide no chance of being disturbed with unnecessary

items ©  Eliminate the need to take care of unnecessary items ©  Prevent accumulation of unnecessary items

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Items Not Necessary

SEIRI

How to SEIRI your Workplace?

Items Necessary

For SEITON

Stratification

Items having some value for sale

Items having no value but their disposal is costly

Items having no value and easy to dispose

Items frequently used

Items not used at all but must be kept

Items sometimes used

Required Action

Look for a buyer who offers the best price

Work out a less costly and safe way for disposal

Throw away immediately

Can be placed farther away

Must be placed near the point of use

Must be stored separately with clear identification

SYSTEMATIZE (SEITON) Arrange necessary items in good order

Key Principles:

❖  Functional Storage ❖  A Place for Everything ❖  Search Elimination

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SYSTEMATIZE (SEITON)

©  Prevent loss and waste of time (resources) ©  Make it easy to find and pick up necessary items ©  Ensure first-come-first-serve basis ©  Make work flow smooth and easy ©  Prevent accidents

SEIRI

Items Necessary

How to Seiton your Workplace?

Stratification

Items not used at all

but must be kept

Items sometimes used

Items frequently used

Required Action

Must be stored separately with

clear identification

Can be placed farther away

Must be placed near the point of use

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1 2 3 4 5 6 7 8 9 10 11 12

• Seiri wastes • No horizontal piling • Nothing on floor

SUPERSEITON

• Retrieval within 30 seconds • Labeling reserved seats • Color identification

1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12

8 10 2 9 11 1 3 4 5 6 7 12

SUPERSEITON

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30 Second Rule

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Clean your workplace and equipment

Key Principles: Ø  Cleaning as a way of purifying the

spirit Ø  Cleaning as Inspection Ø  Elimination of Minor Defects

SWEEP (SEISO)

SWEEP (SEISO)

©  Ensure quality ©  Easy to check abnormality ©  Prevent machinery and equipment from

deterioration ©  Keep workplace safe and easy to work

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Maintain a high standard of housekeeping and workplace organization at all times.

SEIKETSU (STANDARDIZE)

Key Principles:

Ø  Visual Management Ø  Standardization

C D E F G H


©  Maintain cleanliness and orderliness ©  Prevent misoperation ©  Make it easy to find out abnormality ©  Standardize good practices

C D E F G H

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Never in implementing the

first 3S’s, maintain a high standard of cleanliness and put

everything in writing


Visual control

Color coding

Foolproofing (poka-yoke)

Wire management

Inspection marks

Maintenance labels

Responsibility labels

One-point lesson

One-is-best campaign “I can do it blindfolded!”

SEIKETSU Practices

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Ø Do things spontaneously without being told or ordered Ø  Train people to follow good housekeeping rules autonomously

SHITSUKE (SELF-DISCIPLINE)

Key Principles:

ü  Habit Formation ü  Disciplined Workplace ü  Empowerment of Workers

Safety Helmet Head Lamp

Clean Uniform

SHITSUKE (SELF-DISCIPLINE)

©  Enhance autonomous activities ©  Work according to standards ©  Maintain the discipline needed to do a quality job ©  Upgrade productivity and quality consciousness

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HARD 5S

Refers to all facets of the work environment Individual workstation

•  Furniture - tables, shelves, drawers, conference room

•  Equipment - computers, typewriter, fax machine, copier

•  Layout of desk and equipment

SOFT 5S •  Office policies and procedures

•  Dress code

•  Sharing of Responsibilities

•  Telephone etiquette

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Clean me !

How to Seiso

Some Good Seiso Practices

ü  Practice 5-10 minutes of Seiso daily. ü Assign an owner to each machine. ü Combine cleaning (Seiso) with

inspection. ü Repeat sweep-wipe-polish-check-fix. ü Organize a Big Cleaning Day once or

twice a year.

Steps in Implementing 5S

Step 1: Preparation

Step 2: Management’s official announcement

Step 3: Big Clean-up Day

Step 4: Initial Seiri

Step 5: Daily Seiri, Seiton and Seiso

Step 6: Periodic 5S audits

Step 7: Review and Improvement

quality workplace thru good … pmdp-mhppso, 2014 1 quality workplace thru good housekeeping: an...

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