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PRESENTATION ON

how to give an effective interview

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A PRESENTATION BY : -

SUDITI GUPTA (035)

SURBHI MIDHA (010)

DEEKSHA ARORA (062)

MANAV NAGPAL (023)

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CONTENTS

Limitations

5 things to carry for interview

Guidelines for effective interviewing

Mantras for right impression

Definitions

Objective of interview

Types of interviews

Interview process

Dressing style

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CONTENTS (contd.)

Facing interview board

Things to and not to do in an interview

Questions commonly asked in an interview

Interview etiquette

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WHAT IS AN INTERVIEW?

An interview is a purposeful exchange of ideas, theanswering of questions and communication between2 or more persons.

INTERVIEWER ?? :/

A person who conducts an interview and asks thequestions.

INTERVIEWEE ? :/A person who is interviewed or someone whoresponds.

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OBJECTIVES OF AN INTERVIEW

To get opportunity to judge applicants qualificationsand characteristics.

To establish a mutual understanding with the

prospective employee. To promote goodwill towards the organization.

To give necessary information about the job andorganization.

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To evaluate employees performance and potentials.

To discuss a grievance and to solve problems through

counseling. To observe the candidates body language,

mannerism and reactions.

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TYPES OF INTERVIEW

1. Informal Interview

Not planned

When only few questions like name, birth place,

education, experience are asked. Can take place anywhere.

2. Formal Interview

Preplanned and in a formal atmosphere. All formalities and procedures decided in advance.

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3. Patterned or Structured interview

Fully planned to a high degree of accuracy and

precision. Every detail should be worked out in advance.

Interviewer carefully selected and activelyparticipates and candidate is only expected to

answer the questions.4. Non-directed or Unstructured

The interview is not directed by questions to beasked.

Candidate is allowed to speak his mind freely.

The interviewer carefully and patiently listens,prodding wherever the candidate is silent.

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5. Depth Interview

Its a semi-structured approach.

Designed to intensively examine candidates

proficiency in his area of special interest.Experts in concerned area of knowledge

ask questions.

6. Group Interview

Group of candidates are interviewed collectively.Candidates are carefully observed as to who will lead

the discussion, how well they will react to eachothers view, etc.

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INTERVIEWPROCESS

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1. PREPARATION FOR THE INTERVIEW

Advance preparation in terms of :

Determining objectives.

Selection of type of interview.

Gathering information. Selecting of interviewers.

Finalising the assessment forms.

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2. PHYSICAL SETTINGS

Place of interview should be :

Neat and clean.

Well lighted and ventilated.

Free from noise.Drinking water and newspapers should be provided.

Proper sitting arrangements.

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3. CONDUCTING THE INTERVIEW

It is a Heart of interview and must involve :

Creation of easy going relationships.

Gathering of important information.

Recording of observations and impressions.

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4. CLOSING THE INTERVIEW

Interview must close with positive end.

Candidate must be asked for his comments.

Interviewer should show some gestures like :

- Laying down the pen.- Pushing back the chair.

- Standing up.

- Saying Thank You.

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5. EVALUATION OF RESULT

o Evaluation of candidates suitability.

o Evaluation must be based on observations collected.

o Evaluation is done by assigning grades or by

allocating numbers.

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LIMITATIONS

1. Personal Bias : Judgment is affected by

Hair styles

Dressing

Fluency of speech2. Halo Effect : Single character of candidate effects

judgments of interviewer on all other traits.

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3. Constant Error: Interview of previous candidate

influence interviewer in favor or against thecandidate.4. Leniency :

- tendency to assign high scores.

- associated with lack of interest.5. Projection : It arises when interviewer expectshis qualities in the candidate.

6. Stereotyping: It arises when the interviewerbelieves some association between a particulartype of personality trait.

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5 THINGS THAT ONE MUST CARRY FORINTERVIEW

PREPARATION:- Maximizes chances of success.INVITE INFORMATION:- Carry document by which

one is notified about interview.

COPY OF CV:- Helps to fill additional forms.Carrying CV saves a lot of hassle.

PEN AND PAPER:- Carry a small notepad and a pen.

YOUR WORK PORTFOLIO:- Presenting your

portfolio is as important as the way you presentyourself.

CLIENT TESTIMONIALS:- Recommendationsletters are essential as it certifies and recommend

you as potential recruiters.

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GUIDELINES FOR EFFECTIVEINTERVIEWING

Definite time schedule.

Personal approach should be adopted.

Interview should have element of privacy.

Interview should be based on checklist of what tolook for.

Competent, trained and

experienced persons shouldbe interviewers.

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Interviewers should listen carefullyto what applicant says.

Interviewer should try to minimize personal bias. Interviewer must not end the interview abruptly.

Proper coordination between the initial andsucceeding interviews.

Specific set of guidelines to interviewers.

Proper method of interview should be employed.

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MANTRAS FOR RIGHT IMPRESSION

Assertive vs arrogant.

Let actions speak.

Let others to the talking.

Work to get the work. Drop the baggage.

Pick up the phone.

Use names. Dont send mixed signals.

Believe in yourself.

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DRESSING STYLE

Appearance is first gesture of a person.

Image of person expresses ones individuality within agroup.

It addresses 3 personal fundamental needs that are specific

group, personality and influence.

Good clothes open all doors.

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DRESS CODE FOR MALE CONSULTANTS Body Art - Of course our dress code prohibits tattoos. They can be

seen as unprofessional, low-class and ignorant , and at no timemay a consultant have a visible tattoo.

Suit A suit means a SUIT; sport coats and slacks are not allowed.

Shirt - A crisp white shirt is always required.

Tie - Must be conservative

Shoes - High quality black lace-up shoes are

required, polished to a mirror quality spit-shine.

Accessories - No phony Rolexes, body piercing or earrings. Grooming - All hair, moustaches and beards must be neatly

groomed

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DRESS CODE FOR FEMALE CONSULTANTS Skirt Suit - No pants allowed, ever. The suit must be dark blue,

gray or charcoal.

Blouse - A crisp white blouse is great, and you may have ruffles

and other decorations.

Tie - Optional, but it must be conservative.

Shoes - High quality black or brown shoes are required, polished

to a high shine.

Jewellery - Ostentatious jewellery, multiple ear rings on each ear,

and multiple chain necklaces are prohibited.

Cosmetics - Do not use the ski-slope approach to cosmetics.

Grooming - All hair must be neatly groomed.

Perfume - Too much perfume is considered especially heinous

when the stench is so strong.

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Dress appropriately for the

occasion. Take with you the necessary

certificates and other documents.

Arrive for the interview in time.

Dont be nervous or agitatedwhile entering the interview room.

Greet the interview board with a polite

good morning/afternoon.

Do not sit down until you have been asked to.

Sit in a natural and composed manner, with a pleasant

face and eye contact.

FACING THE INTERVIEW BOARD

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Listen to the question of the interviewer carefullyand respond only when theinterviewer is finished.

Think logically before answering the question. Giverelevant answers.

In case you do not know the answer to a question,admit it in a straight way.

Remain calm and friendly throughout the interview Express your enthusiasm for the job and the

organisation.

When you are asked questions about your previous

job, be frank but avoid criticising. When the interview is over do not forget to thank the

interview board.

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THINGS TO DO IN AN INTERVIEW

EnthusiasmMake sure the interviewer knows you are excited to bethere and are pleased to discuss your background, yourskills and abilities.

Do your researchBefore you step into the room, make sure you haveresearched the company, the opportunity, and theperson youll be interviewing with.

Be on timeIf you will be late, show that you are disrespectful ofthe interviewer's time.

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Be GraciousThank the interviewer for taking the time to meetwith you, both at the beginning of the interview

and again at the end.

Dress appropriatelyIf you arrive dressed too casually or too formally,

the situation can be uncomfortable for both youand the person interviewing you.

Introduce yourself to the receptionist and toeveryone you meet in the interview.

Keep all of your mobile and other electronicdevices turned completely off.

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THINGS NOT TO DO IN AN INTERVIEW

Being unprepared

Not listening or responding to the questions

Not listening or responding to the questions

Portraying Poor Communication Skills (such as

"like," "uh," and "um") Unnecessary gestures

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Talk Too Much or Talk to Little

Don't say anything negative about former colleagues,supervisors, or employers.

Don't inquire about salary, vacations, bonuses,retirement, or other benefits until after you'vereceived an offer.

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QUESTIONS COMMONLY ASKED IN

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QUESTIONS COMMONLY ASKED ININTERVIEWS

Q1. So, tell me a little about yourself. Be careful not to give the interviewer your life story here.

Relevant facts about education, your career and yourcurrent life situation are fine.

Q2. Tell me what you know about this company. Do your homework before you go to any interview. You should

know about the company or business you're going to work for. Q3. What's your greatest strength? You could be someone who thrives under pressure, a great

motivator, an amazing problem solver or someone withextraordinary attention to detail.

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Q4. What's your biggest weakness?

Example: "I've been told I occasionally focus on details andmiss the bigger picture, so I've been spending time laying outthe complete project every day to see my overall progress.

Q5. Let's talk about salary. What are you looking for?

I think someone with my experience should get between X &Y." Or, you could say, "right now, I'm more interested intalking more about what the position can offer my career."

Q6. Tell me about any issues you've had with a previousboss.

The interviewer is testing you to see if you'll speak badly aboutyour previous supervisor. In short say, you've never had any

issues.

Q7. So, explain why I should hire you.

Focus on yourself and your talents, not other people's flaws.

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INTERVIEW ETIQUETTE

Entry

Sitting posture Body language

Language

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THANK YOU