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DEVELOPING THE EUROPEAN POLYUREA MARKET TOGETHER

PDA EUROPE

BOARD OF DIRECTORS MEETING

Brussels, 9 September 2015


Agenda

09:00 – 09:10 Welcome, apologies and governance statement

09:10 – 09:15 Approval of the agenda

09:15 – 09:45 Approval of minutes of the last meeting and review of actions

09:45 – 10:00 Finances: 2015 Q2 financial report (Geert Dries)

10:00 – 10:15 Secretariat report (Hans Craen)

10:15 – 11:00 Programme Committee report (Herbert Mann)

11:00 – 11:30 Location 2016 Conference (all)

11:30 – 12:15 Industrial Relations & Communication Committee report (Klaus

Breuer)

12:15 – 13:15 Lunch break

13:15 – 13:45 Education Committee report (Alain Van Oorsouw)

13:45 – 14:00 Membership Development Committee report (Klaus Breuer)

14:00 – 14:15 Website update (Hans Craen)

14:15 – 14:30 Any other business (all)

14:30 End of Meeting


Approval of the Minutes of Last

Meeting And Review of Actions


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Finances: Results 2014


Finances: Results 2015 – Q2


Finances: Cash report

YTD – End August – Cash report

Cash evolution since 2011:

2011 2012 2013 2014

45.305 56.820 77.624 94.682

0

10000

20000

30000

40000

50000

60000

70000

80000

90000

100000

1 2 3 4 5 6 7 8 9 10 11 12

Expected cash end month:

Expected cash end

month:

Months January February March April May June July August September October November December

Cash at first of the month: 69322.81 68045.35 58658.29 68579.94 75445.59 57900.4 55770.32 65183.19 78570.54 82088.71 79893.71 80968.71

Expenses to come: 25519.63 23295 125 24795.39

Revenue to come: 13576.16 13576.16 13576.16 13576.16

Expected cash end month: 68045.35 58658.29 68579.94 75445.59 57900.4 55770.32 65183.19 78570.54 66627.07 72369.87 93344.87 69749.48


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Secretariat Report Management Services – period: year 2015

ACTIVITY

hours

according to

contract Total Q1 Percentage

DAILY MANAGEMENT

Secretariat function 115 32,5 28%

Finances 115 31,5 27%

MEMBERSHIP RELATIONSMembership development (prospect members contact &

followup, membership pack, promotional documents) 40 8 20%

MEMBER MEETINGS/LOGISTICS

4x Board meetings

3x Programme Committee

3x Spray course logistics (Training Committee)

IRCC meetings

Membership Committee meetings134 50 37%

ANNUAL EVENT

Conference logistics 200 18 9%

Conference management (30h) 50 6 12%

AGM (15h) 15 0%

PR & COMMUNICATIONS

External communication newsletter, website updates by

secretariat, contributions Podium, media relations 39 12 31%

Development of partnership with external events and

coordination 38 8 21%

GLOBAL RELATIONS (US, Asia) 7 1 14%

TOTAL KE HOURS 753 167 22%


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Programme Committee Agenda

- Programme

- Spray demo

- Sponsors / Exhibitors

- Registrations update

- Dinner reception

- External promotion


Programme Committee

Programme Tuesday 17 November, Science day: 6 slots available Wednesday 18 November, Local Focus Day: 1 slot available

Abstracts pending approval:

• Hugo Herault, Krypton • Rocco van Vliet, Blastrac (live demo on surface preparation, will be organized

before spray demo – 60 minutes in total instead of 30 minutes, to be approved)

• Dirk Uebelhoer, Sika • Murphy Mahaffey, PMC

Suggestion for speakers?

• We reached out to Mapei, waiting for a reply • Deutsche Bauchemie (Karl Wuehrer to contact them)

http://pdaeuropeconference.com/conference-seminar-agenda/


Programme Committee

Programme

Demo organised by Alain van Oorsouw, BASF:

• NTE will supply the polyurea • Pultex will do the demo and deliver the spray machine Starter kit:

• Herbert will order safety goggles, paper coverall and gloves for all participants. • Will be distributed at the registration desk in a bag together with the

conference brochure. (show the bag) Any suggestions/ideas for masks (not real ones because too expensive)?

http://pdaeuropeconference.com/conference-seminar-agenda/


Sponsors & Exhibitors Sponsors:

Sponsorship availability (link)

9 sponsors confirmed: Albemarle, Covestro, GAMA, GRACO, Huntsman,

Sika, WIWA, BASF & BLASTRAC

Exhibitors:

11 table tops confirmed: Adcos, Covestro, GAMA, GRACO, Huntsman,

WIWA, TQC, BLASTRAC, SPF Depot, Tecnopol, Magma.

3 other companies might confirm a TT: PMC, Nolax, Purcraft

Programme Committee

../../../Conference/Conference 2015/Sponsors/Sponsorship_&_Table_Tops_opportunities_availability.pdf


Registrations update 47 registrations to-date (list)

Members: 19 companies

Non-members: 4 companies

3 speakers registered

Board & committee members: 9 out of 16

Table top representative: 4 out of 11

Programme Committee

C:/Users/collome/Desktop/RegistrantList.pdf


Programme Committee


Dinner Reception Brauhaus Südstern: guided tour and dinner in the local brewery in Kreuzberg

Guided tour + tasting lasts around 40 minutes Guided tour/tasting, menu and drinks for 4 hours cost €70 p.p. Distrance from hotel: 15 minutes

Programme Committee


Dinner Reception Solar Restaurant: restaurant/bar with a view

Menu min 55€ p.p. (drinks excluded) Close to Postdamer Platz Distrance from hotel: 10 minutes Only 102 seats if more than 100 people, we would need to change the

format and maybe use the bar level as well. They will provide us with a new offer.

Programme Committee


Dinner Reception Nolle Restaurant: restaurant for groups, typical german cuisine

Menu around 30€ p.p. (drinks excluded) Located in the centre of Berlin Mitte Distrance from hotel: 15 minutes

Programme Committee


External Communication

Media partners

Programme Committee

http://www.fapu.de/

http://www.polyurea-world.com/

https://www.gupta-verlag.de/nachrichten/polyurethane

https://www.gupta-verlag.com/news/polyurethanes

http://pdaeuropeconference.com/www.mpigroup.co.uk

http://www.putecheurasia.com/

http://pdaeuropeconference.com/wp-content/uploads/2012/07/UTI.jpg


Websites updated on a regular basis:

- www.pda-europe.org - www.pdaeuropeconference.com Mailings to all PDA Europe contacts (see next slide) Support can be provided by:

Sharing mailings sent by PDA Europe Promoting the conference on Linkedin Providing the Secretariat with companies, people who might be interested

External Promotion

http://www.pda-europe.org/







http://www.pdaeuropeconference.com/





http://pdaeuropeconference.com/wp-content/uploads/2012/07/UTI.jpg


External Promotion

SENT Save the Date with date and location

SENT Call for speakers

SENT Hotel announcement / Call for speakers

SENT Registrations are open! First Speakers announcement & hotel booking information

SENT Marketing opportunities

SENT Reminder Early bird deadline – Preliminary Programme

SENT Early bird deadline is extended !

14 Sep Last chance to benefit from the early bird rate!

By end of

Sep

Final programme

12 Oct Focus on Educational course and dinner reception

19 Oct List of participants

26 Oct 2 weeks left to register! Registatrions end on 6 November


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Location 2016 Conference

Previous locations

- 2007 Brussels

- 2008 Vienna

- 2009 Brühl

- 2010 Sitges

- 2011 The Hague

- 2012 Istanbul

- 2013 Rome

- 2014 Krakow

- 2015 Berlin

- 2016 ???


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IRCC report

AGENDA

1. AISLA – scope for co-operation

2. Review webinar

3. Conventions

4. Code of practice: amendments, promotional material

5. How to deal with inquiries - development of a workflow

6. New ideas

IRCC report

IRCC = Industry relations and

communications committee

• Tasks

• Planned activities 2015

IRCC

Team

• Elisabet Michelson, ELMICO

• Müge Pinar, Unigrup

• Francoise Maon, Kellen

• Dirk Uebelhoer, SIKA

• Carles Royo, GAMA

• Geert Dries, Huntsman

• Herbert Mann, WIWA

• Alain van Oorsouw, BASF Polyurethanes

• Teodoro du Marteau, NTE

• Klaus Breuer, BASF

IRCC

Tasks

• Promote use of polyurea in relevant industries

• Provide promotional tools to our members

• Distribute PDA newsletter to inform the PUA

community about ongoing activities

Proposal to focus on discussions with ALIPA, ISOPA

AISLA

Scope for co-operation

• PU association in Spain, focus on insulation materials, applicators

• Original discussions: AISLA interested in co-operating with PDA-E on

spray courses

• Organisation of spray courses in Barcelona area

• Potential inclusion of spray course into AENOR certification

• Recent development: AISLA communicated, that membership shows

no interest in paid spray course

Can an AENOR certification or any other certification drive

interest?

Rather include certification with a broader scope on European

level (ALIPA, ISOPA)

Proposal: continue webinars

Webinar

Review and path forward

• Polyurea: Maintaining the right conditions before, during and after

the job

• Early reflection on webinars:

• Webinar provides continuous communication into the PUA market

• Webinar provides a service for PDA members

• Webinar provides new contacts for the PUA community

• Analysis: target audience joining (new entrants to PUA)

• 51 new participants, non-members (out of 66 participants)

• Mainly raw material providers and formulators

• IRCC recommendation:

• Continue webinars

• Start discussion with CRAIN

• Discuss how to increase the impact why did the number of

participants go down as compared to previous years? Any

changes in approach during promotion?

Proposal: continue webinars

Webinar

Participants statistics

Member companies

Applicator 3

Formulator 5

Raw Mat Manuf 1

Raw Mat Distrib 1

Academic, Institute 1

Specifier 1

Members Non members

Equipment 2

Raw Mat 7 20

Specifier 1 1

Form +

applic 7 23

? 5

15 51 66

Registered non-participants

Members Non members

Companies 6 63

People 11 75

Member companies

Applicator 1

Formulator 3

Raw Mat Manuf 1

Independent sales 1

Members Non members

Equipment 1

Research

Inst 1

Raw Mat 2 36

Specifier 3

Form +

applic 9 29

? 5

11 75 86

Join PUTech – booth and presentation

IRCC - Activities 2015

Conventions and conferences – under eval

PUTech Eurasia, November, 12-14th Nov, Istanbul

Müge to co-ordinate (other board members to support upon

request)

Huntsman and GAMA available

Carles can give presentation on Thursday afternoon or Friday

morning

Presentation slot confirmed, English ok

17th EPA congress and PARKEN, 23-25th Sept, Berlin

Try to give PDA/Ilva a platform during a technical congress of

PARKEN/EPA Elísabet is currently following up

Other ideas??


Conventions and conferences – under eval

International Hydropower Association

Stavanger: presentation?

Elisabet contacted IHA no feedback yet

Process was approved

Process to deal with inquiries

Inquiries are obtained from different inroads

Conventions

Direct email contacts

Phone calls, …

IRCC thoughts

Providing information or at least a path forward to obtain such info important

Impartial conduct must be guaranteed

Proposed process

Requests to support from PDA are routed via the secretariat

The secretariat forwards to the training committee

Training committee phrases an answer, if needed also including other board

members or PDA members, and forwards to secretariat

Secretariat replies to requesting party

Secretariat includes: the PDA membership list with the recommendation

to follow up with relevant member companies, the application form, a

PDA introduction

Secretariat collects all Q&A and posts on website


Code of practice - amendments

Dissemination of the CoP

Downloadable from Members-only section

Readable in VIEWER format (NOT downloadable)

after registration from the public space of the

website

Info in public space: downloadable version in

members-only section

Translation: German, French, Spanish

Further information/modules to be added

Send ideas to Klaus

established on website??

Google reports

Analysis

Google reports obtained and analysis done (by Geert Driess)

Analysis

• 20 sessions/month is quite low

• People tend to stay on for almost 6 minutes (which is relatively long:

• People actually reading info?

• Or they have difficulties finding info on the website?

• Interestingly, 9 sessions were opened in Macedonia

Recommendation:

• We should keep record of these analytics for at least 1 full year before we

decide on what to do with the new website.

• Would be good to receive and analyze the google reports for every month and

to check what can be done to increase 'visibility' of the website.

Polyurea around the Globe

IRCC

Finally …

Thank you very much for your attention,

please be invited to join the team!

For proposals and/or participation requests, please contact: [email protected]


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Training & Education Committee

Training committee would like active participation of one

board member.

There is need someone to decide on a training location

and lobby for participants due to the fact that Spanish

spray foam organisation came back to us with a NO due to

pricing

AISLA

- Only four persons are lightly interested, and the price

seems to be the main objection

- Companies which initially showed an interest in

Polyurea formation haven’t maintained that interest


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Website update:

Conference page:


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Board elections:

Board Members elections and President elect

- Each Board member serves for a mandate of 2 years with half

of the Board members to be changed every year

- Maximum seats: 13

- Each board member can be re-elected once for a consecutive

mandate

- The Board members shall be elected by the general assembly

through a simple majority vote

- The Board of directors shall appoint amongst themselves a

President, President elect, secretary/treasurer and immediate

Past-President.


Board elections:

Officers:

Automatically reelected according to their current

positions:

Klaus Breuer will become Past President

Hugo Herault will become President


Board elections:

The Board composition will be the following:

Hugo Herault, President

Klaus Breuer, Immediate Past President

The directors for the term Nov 2013 – Nov 2015 are (can be renewed):

Dirk Uebelhoer, Sika (1st mandate)

Teodoro Du Marteau, NTE (1st mandate)

The directors for the term 2014-2016 are:

Alberto Cecinati – Graco (2nd mandate)

Dino Vasquez – Mapei (2nd mandate)

Muge Pinar – Unicom (2nd mandate)

Carles Royo – Gama (2nd mandate)

Keltoum Sakour – Albemarle (1st mandate)

Alain Brosset – Europe Resine (1st mandate)

Jordi Catalan – Tecnopol (1st mandate)

Geert Dries – Huntsman (1st mandate)

3 positions are open (incl. 2 possible renewals of 1st mandate)


AOB:

Elections and call for nomination

Election process:

- An email will be sent to the members on Monday 14 - September informing them that there are 3 positions available

and that they may return their application together with a letter of motivation by 9 October

- The candidates will be announced by email to all the members on 19 October

- No other candidates will be accepted after 19 October

- The vote will take place at the General Assembly, the members who will not attend may give a proxy to another member.

President elect and Treasurer: To be decided by the board .

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