participatory budgeting final review meeting
TRANSCRIPT
Point ThreeToday’s Agenda
1. Welcome
2. Presentation:- Consultation Results
- What we heard
- What we plan to report to the Board
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3. Discussion, Q&A
4. Next Steps
5. Wrap-up, Evaluation
Point ThreeWhy we are here
• Share the results of the PB Consultation
Sessions
• Describe the key information being included
in the report to the Board
• Discuss next steps
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Point ThreeConsultation Results
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Key Themes
Consolidated
6 Action Plans &
Tenant Proposals
Raw Feedback on
PB
Consultation Results: Consolidated Themes
SolutionsWhat we don’t likeWhat we like
1. Tenant empowerment
(involvement and
engagement) in decisions
from beginning to end
2. TCHC communities get to
think and talk about their
needs with staff and each-
other
3. Fairness for tenants through
the democratic process
(working together to make
decisions)
4. Positive interactions with
staff who are knowledgeable
1. Better Communications
• Clear ideas/project descriptions
(drawings, renderings etc.)
• What is PB?
• Clear roles of staff and tenants in
the process
• Capital vs. PB
• Better education for staff about the
process
• Transparency and engagement with
tenants during construction
• Dedicated staff as advisors
2. Better project selection process
• Fairer representation of
communities
• Less staff influence over choices
• More transparency
• More local project selection
• Make history of past projects
available to tenants
• Provide information earlier (i.e.
scoping info)
• Share details of capital projects
• Ensure equitable distribution of
funds
1. PB monitoring committees
not communicating/meeting
their purpose
2. Not enough tenant control at
the local level
3. Not enough tenant
participation at building-level
meetings
4. The process by which
tenants choose projects
5. Voting is not fair to tenants
6. Scoping and pricing of
projects is often incorrect,
and it is inefficient
7. Not enough transparency
when communicating project
information to tenants
Point Three
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Consultation Results:3 focus areas for further work
CommunicationsProcessEngagement
• The best part of PB
• The more tenant
involvement, the better
• Tenant decision-making
throughout the process
• Tenant empowerment
• Gathers the community
around building issues
• Tenants and staff work
together
• Clear roles and
responsibilities (of staff,
tenants)
• Voting system
• Scoping and pricing isn’t
successful
• Transparency and
accountability for projects
and the work
• Other processes at TCHC
to learn from: tenant
councils, use of space
funds etc.
• Better information &
education about PB
• Educate new tenant
participants & new staff
• More communication
during the entire life of
projects
• Consult with tenants on
required changes, sign-
off
• Clarity on roles,
processes related to
capital projects
Point Three
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What we plan to report the Board
• The Status of PB: In 2017, TCHC will not run a PB program using the
current process. Staff and tenants will work together to develop new and
improved tenant decision-making (‘TDM’) models.
• The Process: explain who we consulted with, and how we did it.
• The Results – 3 Critical Components: the aspects of PB that tenants have
identified as the most important – engagement, process, communications.
These are the focus areas for an improved process for tenant decision-
making on TCHC budgets.
• The Results – Solutions: we asked tenants to get specific, and develop
action plans and proposals for how to design an improved process. These
action plans provide staff with an understanding of the types of things
tenants want to see in an improved process.
Point Three
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What we plan to report to the Board
• TCHC staff and tenants will work together in 2017 to design and
pilot a tenant decision-making process specific to the Capital
Repair Plan.
Examples of the capital repair plan: Fobs, Lobby upgrades, Repair of damaged
interiors, Flooring, Driveway paving, Garbage enclosures , Playgrounds,
Steps/sidewalks, Roof replacements, Window Replacement, Boilers etc.
• TCHC staff and tenants will work together in 2017 to design a
tenant-led decision-making process specific to community-based
projects.
This process should be complementary to what is being developed through the
tenant engagement system refresh
The proposed models and action plans tenants worked on will be analyzed as part
of the design of the final process
Examples of “community-based projects”: Furniture/Benches, Plants and
Gardening, Bike Racks, Library Furniture and Books, Blinds, Fitness Equipment,
Recreation Room Furniture etc.
Point Three
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Next Steps
• November 21st: Resident Services Committee (RSC)
• Results of consultations posted on torontohousing.ca
• Work with tenants and staff to design the new TDM
(tenant decision-making) processes
• Implement new processes sometime in 2017
Point Three
Evaluation
Please fill out our questionnaire to provide feedback
on the consultation sessions.
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