part i - the schedule section c performance work …

Section C Page C-1

Savannah River Site Operations SECTION C

Draft Solicitation No. 89303320REM000076

PART I - THE SCHEDULE

SECTION C

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

C.1 GENERAL INFORMATION ........................................................................................................... 6

C.1.1 Introduction ........................................................................................................................ 6

C.1.2 Performance Work Statement – General ......................................................................... 6

C.1.3 General Performance Expectations .................................................................................. 7

C.1.4 Exceptions to the Performance Work Statement ............................................................ 8

C.1.5 Work Authorization .......................................................................................................... 9

C.2 INCOMING CONTRACT TRANSITION ...................................................................................... 9

C.2.1 Contract Transition Activities .......................................................................................... 9

C.2.2 Executive Summary ......................................................................................................... 10

C.2.3 Transition Plan ................................................................................................................. 10

C.2.3.1 Worker Safety and Health ............................................................................................ 11

C.2.4 Transition Status Reports ............................................................................................... 11

C.2.5 Permits and Memorandums............................................................................................ 11

C.2.6 Identification of Material Differences ............................................................................ 11

C.2.7 Property Inventory .......................................................................................................... 12

C.2.8 Matrix of Personnel Interfaces ....................................................................................... 12

C.2.9 Inter-Contractor Ordering and Financial Agreements ................................................ 12

C.2.10 Assessment and Verification ......................................................................................... 12

C.3 PERFORMANCE WORK STATEMENT– MISSION AREAS .................................................. 12

C.3.1 EM Closure Activities ...................................................................................................... 12

C.3.1.1 Soil and Water Remediation ......................................................................................... 12

C.3.1.2 Deactivation and Decommissioning (D&D) ................................................................ 13

C.3.1.3 Solid Waste ..................................................................................................................... 14

C.3.1.4 Nuclear Materials Stabilization and Disposition ........................................................ 16

C.3.1.4.1 H Canyon Complex .................................................................................................... 17

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C.3.1.4.2 F Canyon Complex (FCC) ......................................................................................... 18

C.3.1.4.3 F-Area Material Storage (FAMS) Building 235-F ................................................... 18

C.3.1.4.4 L Area Complex – Spent Fuel Storage ..................................................................... 18

C.3.1.4.5 K Area Complex (KAC) ............................................................................................. 19

C.3.1.4.6 Receiving Basin for Off-site Fuel (RBOF) ................................................................ 19

C.3.1.4.7 F/H Laboratory ........................................................................................................... 19

C.3.2 NNSA Activities ........................................................................................................ 20

C.3.2.1 Defense Programs .......................................................................................................... 20

C.3.2.1.1 Tritium Program ........................................................................................................ 20

C.3.2.1.2 Plutonium Pit Program .............................................................................................. 21

C.3.2.1.3 Stockpile Management and Production Modernization (formerly Directed

Stockpile Work) ........................................................................................................ 21

C.3.2.2 Nuclear Nonproliferation Programs ........................................................................... 22

C.3.2.3 Nuclear Emergency Support Team (NEST) ............................................................... 23

C.3.2.4 Infrastructure and Operations .................................................................................... 24

C.3.3 Operations and Landlord Services .............................................................................................. 24

C.3.3.1 Management and Operations Support ........................................................................ 24

C.3.3.2 Essential Site Services (ESS) ........................................................................................ 26

C.3.3.3 Landlord Services (LLS) .............................................................................................. 31

C.3.3.4 Business Unit Overhead (BUOH) ................................................................................ 33

C.3.3.5 Unit Billing Services (UBS) .......................................................................................... 33

C.3.3.6 Other Services ............................................................................................................... 35

3.3.7 Grounds Maintenance ...................................................................................................... 36

3.3.8 Janitorial Services .................................................................................................... 38

3.3.9 General Site Maintenance ........................................................................................ 44

C.3.3.10 Management of Standards/Requirements Identification Document Functional

Areas…….. ................................................................................................................................. 46

C.3.3.11 Integrated Safety Management System .................................................................... 47

C.3.3.12 Safety Culture and Safety Conscious Work Environment ...................................... 47

C.3.3.13 Government Furnished Property (GFP)................................................................... 47

C.3.3.14 Functional Service Agreements (FSAs)..................................................................... 48

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C.3.4 Safeguards, Security and Emergency Management .................................................................. 48

C.3.4.1 Program Management .................................................................................................. 48

C.3.4.1.1 Protection Program Management ............................................................................. 48

C.3.4.1.2 S&S Planning and Procedures .................................................................................. 49

C.3.4.1.3 Management Control ................................................................................................. 49

C.3.4.1.4 Program Wide Support .............................................................................................. 51

C.3.4.2 Protective Force ............................................................................................................ 51

C.3.4.3 Physical Protection ....................................................................................................... 52

C.3.4.3.1 Access Controls ........................................................................................................... 52

C.3.4.3.2 Intrusion Detection & Assessment Systems ............................................................. 52

C.3.4.3.3 Barriers and Delay Mechanisms ............................................................................... 53

C.3.4.3.4 Design, Testing and Maintenance (S&S Systems) ................................................... 53

C.3.4.3.5 Communications ......................................................................................................... 53

C.3.4.4 Information Security .................................................................................................... 54

C.3.4.4.1 Basic Requirements and Controlled Unclassified Information (CUI) ................... 54

C.3.4.4.2 Technical Security ...................................................................................................... 55

C.3.4.4.3 Operations Security (OPSEC) ................................................................................... 55

C.3.4.4.4 Classification Program ............................................................................................... 56

C.3.4.4.5 Classified Matter Protection & Control (CMPC) .................................................... 56

C.3.4.5 Personnel Security ........................................................................................................ 57

C.3.4.5.1 Access Authorizations and Badging .......................................................................... 57

C.3.4.5.2 Human Reliability Program (HRP) .......................................................................... 58

C.3.4.5.3 Classified Visits ........................................................................................................... 59

C.3.4.5.4 Safeguards and Security Awareness ......................................................................... 59

C.3.4.6 Materials Control & Accountability ........................................................................... 59

C.3.4.6.1 Program Administration ............................................................................................ 59

C.3.4.6.2 Material Accountability ............................................................................................. 60

C.3.4.6.3 Materials Control ....................................................................................................... 60

C.3.4.6.4 Measurement............................................................................................................... 60

C.3.4.6.5 Physical Inventory ...................................................................................................... 61

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C.3.4.7 Unclassified Foreign National Visits and Assignments (FNVA) .................. 61

C.3.4.8 Emergency Management System ................................................................................. 61

C.3.4.8.1 Emergency Management ........................................................................................... 61

C.3.4.8.2 Fire Department / Emergency Medical Support ..................................................... 62

C.3.4.9 Continuity Program ...................................................................................................... 62

C.3.4.10 Safeguards and Security ............................................................................................. 63

C.3.5 Information Technology ............................................................................................................... 63

C.3.5.1 Information Technology Core Services ...................................................................... 64

C.3.5.1.1 Strategic Planning, Governance, Enterprise Architecture, and Program

Management ............................................................................................................. 64

C.3.5.1.2 Information Technology Capital Planning and Investment Control (CPIC) ....... 65

C.3.5.1.3 Information Technology Strategic Planning and Architecture .............................. 66

C.3.5.1.4 Business Management Systems (BMS) ..................................................................... 67

C.3.5.1.5 Website Support Services .......................................................................................... 67

C.3.5.1.6 Software Engineering and Development .................................................................. 67

C.3.5.2 Information Technology Infrastructure ..................................................................... 68

C.3.5.2.1 Network Administration ............................................................................................ 68

C.3.5.2.2 Engineering and Configuration ................................................................................. 68

C.3.5.2.3 Network Operations Center ...................................................................................... 68

C.3.5.2.4 Network Management and Maintenance ................................................................. 69

C.3.5.4 Communications ........................................................................................................... 75

C.3.5.4.1 Pager, Radio, and Telephone Services ...................................................................... 75

C.3.5.5 Mission Information Technology ................................................................................. 75

C.3.5.5.1 Information Systems and Application Hosting Services ......................................... 75

C.3.5.5.2 Commodity Information Technology ....................................................................... 76

C.3.5.6 Records Management ................................................................................................... 77

C.3.5.6.1 Savannah River Site Administrative Records and Information Repositories ...... 77

C.3.5.6.2 Quality Assurance Records ....................................................................................... 77

C.3.5.6.3 Electronic Records Management System ................................................................. 78

C.3.5.6.4 Inventory and Schedule Management ...................................................................... 79

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C.3.5.6.5 Major Collection Management.................................................................................. 80

C.3.5.6.6 Controlled Document Management Services ........................................................... 80

C.3.5.6.7 Long-Term Records Storage ..................................................................................... 80

C.3.5.7 Multi-Media Services .................................................................................................... 81

C.3.5.8 Site Forms Management ............................................................................................... 82

C.3.5.9 Technology Advancement ............................................................................................ 82

C.3.5.10 Section 508 Compliance Requirements ..................................................................... 83

C.3.5.11 IT Deliverables ............................................................................................................ 83

C.3.6 Engineering and Construction ........................................................................................ 83

C.4 Strategic Partnership Projects / Technology Transfer ................................................................. 85

C.5 Responsibilities for Sponsorship, Management and Administration of Contractor Employee

Pension and Other Benefits Plan .............................................................................................. 85

C.6 Capital Assets ................................................................................................................................... 85

C.6.1. EM Capital Construction Projects ................................................................................ 86

C.6.1.1 Emergency Operations Center Replacement .............................................................. 86

C.6.1.2 Security System Replacement....................................................................................... 87

C.6.2 NNSA Capital Construction Projects. ............................................................................ 87

C.6.2.1 Savannah River Plutonium Processing Facility (SRPPF) .......................................... 88

C.6.2.2 Tritium Finishing Facility (TFF).................................................................................. 88

C.6.2.3 Surplus Plutonium Disposition (SPD) Line Item Project .......................................... 89

C.6.3 Other Project Activities ................................................................................................... 89

C.7 Savannah River Site Interface Management ................................................................................. 89

C.8 PHASE OUT AND CLOSEOUT ACTIVITIES ........................................................................... 91

C.8.1 Transition to Follow-On Contract .......................................................................... 91

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Savannah River Site Operations (Post FY 2022) Contract Overview

C.1 GENERAL INFORMATION

C.1.1 Introduction

The Savannah River Site Operations (SRSO) contract is a performance-based management contract to

manage and operate (M&O) the Savannah River Site (SRS) as specified in the Performance Work Statement

(PWS). The definition of a PBMC contract can be found in FAR 17.6 and DEAR 917.6. The SRS is a 310-

square mile DOE industrial facility located in Aiken, Allendale, and Barnwell Counties in South Carolina.

SRS is dedicated to environmental management cleanup, developing, and deploying technologies to support

the cleanup mission, providing capability for supporting the enduring nuclear weapons stockpile, and

processing and storing nuclear materials in support of U.S. nuclear non-proliferation efforts. The DOE Office

of Environmental Management (EM) - Savannah River Operations Office (DOE-SR) is the landlord for the

SRS and owner of the contract responsible for cleanup missions and the Savannah River National Laboratory

(SRNL). The SRNL is a Federally Funded Research and Development Center (FFRDC) established in

accordance with FAR Part 35. The operation of SRNL is not included in this procurement. The National

Nuclear Security Administration (NNSA) is responsible for supporting the nuclear weapons stockpile

programs and nonproliferation activities at SRS and provides oversight for these functions performed under

this contract.

The contract reflects the application of performance-based contracting approaches and techniques which

emphasize results and minimize “how to” performance descriptions. The Contractor has the responsibility

for total performance under the contract, including determining the specific methods for accomplishing the

work effort, performing quality control, and assuming accountability for accomplishing the work under the

contract.

C.1.2 Performance Work Statement – General

The Contractor shall furnish the necessary personnel, facilities, equipment, materials, supplies, and

services (except those provided by the Government) to accomplish the Performance Work Statement

(PWS). The Contractor shall perform all necessary technical, operational and management functions to

manage and operate SRS and perform all missions and activities as outlined in the PWS. This encompasses

all on-going SRS missions and activities as described in Sections C.3 through C.6 as well as any

new activities or missions that may be assigned during the term of the contract. The PWS also includes

such areas as infrastructure management and maintenance; human resource management including critical

skills recruitment and retention; environmental management and remediation; health, safety and

security systems; and, purchasing and other administrative systems.

The Contractor shall develop and implement innovative approaches and adopt practices that foster

continuous improvement in accomplishing the missions of the Site. The Contractor shall effective and

efficient business and technical management structures, systems, and operations that maintain high

levels of safety, security, and quality in accomplishing the work required under this contract. The

Contractor shall conduct all work in a manner that is fiscally responsible, optimizes productivity,

minimizes waste, and fully complies with all applicable laws, regulations, and terms and conditions of

the contract.

The Contractor shall challenge the status-quo and existing paradigms in formulating and implementing

safe, high quality, timely, and cost-effective programs, and operations at SRS. The Contractor shall

use subcontracting (fixed price is preferred when appropriate) and other innovative methods of

accomplishing this PWS consistent with the most efficient and effective means of performance. The

Contractor shall tailor the application of contract requirements to the work being performed to be cost

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effective while safely and securely accomplishing all work in a manner that minimizes risk and fully

comply with all contract requirements. The Contractor shall implement a comprehensive and integrated

contractor assurance system in accordance with DOE Order 226.1, Implementation of Department of

Energy Oversight Policy.

The Contractor shall systematically integrate safety, security, and environmental protection into

management and work practices at all levels so that missions are accomplished while protecting the

public, the worker, and the environment. This shall be accomplished through effective integration of

safety management into all facets of work including planning and execution and a rigorous feedback and

improvement process. The Contractor shall use integrated safety management functions to structure all

work activities. The Contractor shall implement recommendations from other organizations [such as the

Defense Nuclear Facilities Safety Board (DNFSB), and state and federal regulatory agencies], w h i c h

are accepted by DOE and directed by the Contracting Officer (CO).

C.1.3 General Performance Expectations

The general management goals and performance objectives for SRS, as contemplated by the Government

Performance and Results Act, are outlined in the SRS EM Program Project Execution Plan, the SRS

Five-Year Site Plan, and the NNSA Master Asset Plan as revised and updated from time to time. This

PWS reflects DOE’s overarching expectations for Contractor performance. Specific performance work

statements and measures, and performance expectations, shall be established on an annual or multi-year

basis, as appropriate. DOE SR and NNSA Performance Evaluation and Measurement Plans (PEMP)

sha l l be f ina l ized after contract award to define the performance expectations, incentives, measures,

and evaluation processes.

The general performance expectations under this contract is that all work shall be conducted in a manner

that will ensure the safety and health of employees and the public, be protective of the environment,

safeguard classified information, and protect special nuclear materials.

The Contractor shall:

a) Ensure products and services meet or exceed customer expectations through an integrated and

effective Quality Assurance Program;

b) Use a certified Earned Value Management system for projects and operational activities in order to

track progress and increase cost effectiveness;

c) Manage programs and projects to an accurate multi-year performance baseline;

d) Implement an interface management plan to ensure seamless provision of landlord services to

other site tenants;

e) Establish a culture of technical inquisitiveness;

f) Conduct activities using a project management approach;

g) Maintain and enhance community, regulatory, and stakeholder relationships;

h) Maintain scientific and technical expertise and depth to manage activities through the life of a

program while maintaining the ability to address emerging mission needs;

i) Use innovative technologies to reduce costs and improve performance;

j) Use competition to select subcontractors to provide quality supplies and services to achieve the

best value to the government;

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k) Improve cost effectiveness through the use of innovation, commercial practices, and industry

involvement;

l) Use benchmarking to compare performance at SRS against best-in-class government and

industry organizations and implement improvements;

m) Implement effective work planning, work control, work process feedback and performance

improvement systems for all activities;

n) Implement a strategic and operational approach to risk management;

o) Implement a strong Safety Conscious Work Environment;

p) Implement industry best practices in the execution of construction project management;

q) Maintain facilities and assets needed to accomplish assigned SRS missions. Dispose unneeded

facilities;

r) Use a disciplined system of management and internal business controls to assure safeguarding

of government funds and assets;

s) Plan strategically in an environment of changing budgets and technical and regulatory

requirements;

t) Implement effective integrated safety, environmental, and security management processes; and

u) Integrate cyber security into all management and work practices and implement and comply with

the applicable DOE Program Cyber Security Plan.

C.1.4 Exceptions to the Performance Work Statement

The PWS for this PBMC contract includes all work necessary for management, operation, maintenance,

and support of SRS, except for the following activities/programs:

a) The Liquid Waste (LW) program, currently performed by Savannah River Remediation, will be

the subject of a separate contract (Integrated Mission Completion Contract [IMCC]) until turnover

to Deactivation and Decommissioning, and includes:

1) Operation of the Defense Waste Processing Facility (DWPF) to produce DWPF Canisters and

storage in Glass Waste Storage Buildings;

2) Operation of the Salt Waste Processing Facility (SWPF) following transfer of operational

responsibility;

3) Operation of Tank Farms to deliver waste feeds and closure of liquid radioactive waste storage

tanks and ancillary equipment including evaporators;

4) Management and construction of Saltstone Disposal Units (SDUs) in the Saltstone Disposal

Facility (SDF);

5) Operation of the Saltstone Production Facility (SPF) to process and dispose of low-level waste

in the SDF;

6) Operation of the Effluent Treatment Facility (ETF) to process aqueous waste streams; and

7) Management and surveillance of F and H Area Tank Farms, ETF, DWPF, SPF, SDF, and

SWPF.

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b) Natural resources and forest products management activities currently managed by the U.S. Forest

Service (USFS) – Savannah River through an interagency agreement between DOE and the USFS-

SR;

c) Operation of the Savannah River National Laboratory (SRNL) currently managed by Savannah

River Nuclear Solutions (SRNS);

d) Cultural resources management activities currently managed by the Savannah River

Archaeological Research Program through a cooperative agreement between DOE and the

University of South Carolina;

e) Basic and applied ecological research, education activities, and outreach efforts currently managed

by the Savannah River Ecology Laboratory through a cooperative agreement between DOE and

the University of Georgia;

f) Site paramilitary security services currently managed under a DOE prime contract;

g) Management and operation of the Ameresco Biomass Cogeneration Plant; and

h) Site electrical transmission service managed under a DOE prime contract.

C.1.5 Work Authorization

In addition to the general requirements of this PWS, work to be accomplished under this contract is defined

in accordance with the clause in Section H, entitled “DOE-H-7032 Work Programs.” The specific work to

be executed under this contract may be supplemented by formal technical direction pursuant to DEAR

952.242-70 entitled, “Technical Direction”.

C.2 INCOMING CONTRACT TRANSITION

C.2.1 Contract Transition Activities

The Contractor shall establish the necessary logistical support (office space, computers, telephone, etc.) to

execute the 90 day transition period (estimated) and shall ensure all necessary personnel, including key

personnel for the Contractor, are available during the transition period, unless specifically directed

otherwise by the CO. All key personnel shall be assigned full time to their respective positions and shall

meet the requirements detailed in the Section H clause, Key Personnel. A temporary duty station for

transition activities shall be located near the Savannah River Site; and the temporary duty station shall be

proposed to DOE for approval within five days after the issuance of the Notice to Proceed. During the

transition period, as specified in DOE-F-2003, Period of Performance, the Contractor shall perform those

activities that are necessary to transition work from the incumbent Contractor under the current contract.

The Contractor shall perform the activities in a manner that:

a) ensures that all work for which the Contractor is responsible is continued without disruption with

minimal impact to other site contractor operations, other site contractor personnel, and DOE;

b) provides for an orderly accounting of resources, responsibilities, and accountability in support of

work scope from the incumbent Contractor;

c) ensures that all transition activities are performed in an efficient, effective, and safe manner; and

d) is consistent with its Transition Plan as described in Section C.2.3.

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The Contractor shall brief the incumbent Contractor workforce, Federal staff, and stakeholders during the

transition period on the Contractor’s approach and commitments for accomplishing the PWS.

C.2.2 Executive Summary

The purpose of this Executive Summary is to provide immediate release of relevant information to

stakeholders and the public at large.

Within 2 calendar days following Notice to Proceed (NTP), the Contractor shall release on its own website

a brief Executive Summary of its offer including the following elements:

a) Name of Contractor including the identification of any Teaming Partners and Teaming

Subcontractors (if applicable) and a description of past performance and experience that each brings

to the program;

b) Summary/Description of Contractor’s Technical Approach (e.g., what do you plan to accomplish,

cost savings anticipated);

c) Organizational Structure and Identification of Key Personnel;

d) Commitments to the Community for the Term of the Contract;

e) Total Contract Value Commitment to Small Business Subcontracting (if applicable); and

f) Brief overview of Contract Schedule including anticipated completion dates of major campaign

milestones.

Note: The cost of relocating Key Personnel, whether incurred during or after the transition period,

is to be included as a Key Personnel cost and not as a Transition cost.

C.2.3 Transition Plan

The Contractor shall submit an initial Transition Plan for DOE approval within 15 calendar days after the

NTP. The objectives of the Transition Plan are to ensure that implementation of the Contract minimizes

impacts on the continuity of operations. The Transition Plan shall provide a description of transition

activities, involved organizations, and a transition schedule as described in Section J, Attachment J-11,

Guidance for Preparation of the Transition Plan.

The Contractor shall submit the final Transition Plan for DOE approval within 60 calendar days after the

NTP. The final Transition Plan shall include a description of all activities completed and any remaining

activities necessary for the Contractor to assume full responsibility for the PWS including the Transition

activities in DOE-H-7035, Activities During Contract Transition and the activities listed in Section C.2.4

through C.2.10

The Contractor shall perform due diligence to ensure that all transition activities are identified and

completed during the Transition Period. The final Transition Plan will become part of the resulting Contract

as Section J, Attachment J-1, Transition Plan.

The Contractor shall put into place any Government Furnished Services and Items (Section C.3.3.13)

necessary between it and other SRS contractors/subcontractors to define necessary interface points, scope

boundaries, and/or provision of services, as required.

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Within 60 calendar days after the NTP, the Contactor shall adopt the SRS IMP (Section J, Attachment J-

15) which identifies and manages all site interfaces and provides site services to DOE, NNSA, SRS

contractors, and tenant entities engaged in onsite activities. The Plan will incorporate contractors and

subcontractors to these entities, as directed by the CO. The Contractor shall be responsible for updating and

maintaining a plan for interfacing and integrating activities with other site contractors and tenant entities

consistent with DOE technical direction. These site services shall be provided in accordance with existing

or newly developed memoranda of understanding or other appropriate agreements. Services may be

provided by the Contractor on a cost recoverable basis as approved by the CO. The Contractor shall provide

informational copies of all sections of the Interface Management Plan to DOE as they are established.

The Contractor shall review all the existing procedures and plans during the transition. The Contractor

shall determine a course of action for adopting, updating, or replacing the existing incumbent contractor

procedures and plans while ensuring continuity of operations in accordance with applicable requirements.

The Contractor shall describe the course of action in a Continuity of Procedures and Plans deliverable.

Following any transition phase interim procedure and program revisions, permanent procedures and

programs will be in-place and functioning as expected within one year of NTP.

C.2.3.1 Worker Safety and Health

As part of Contract Transition, the Contractor shall develop (or adapt), staff and implement a Worker Safety

and Health Program (WSHP) that complies with 10 CFR 851, Worker Safety and Health Program. The

WSHP must be approved before physical work commences.

C.2.3.2 Subcontracting Plan

As part of Contract Transition, the Contractor shall submit its Subcontracting Plan for review and approval.

C.2.4 Transition Status Reports

The Contractor shall provide Transition Status Reports on a weekly basis of transition activities to

EM/NNSA Field Office Managers, the Contracting Officer and their CORs. The Contractor shall establish

routine status meetings with the EM/NNSA Field Office Managers, CORs, and other affected contractors

to review transition activities and issues until the end of the Contract Transition Period. The Contractor

shall raise issues, if any, to the applicable Contracting Officer. The Contractor shall coordinate directly

with the EM/NNSA Field Office, and other organizations and contractors to finalize any transition

agreements required for the Contractor to assume full responsibility.

C.2.5 Permits and Memorandums

The Contractor shall evaluate the applicable environmental permits and memorandums (see Section J,

Attachment J-19) and determine whether updates are necessary to support the Contractor’s work under this

contract and provide a plan to address any changes as a transition deliverable. The Contractor shall execute

the plan by implementing any document modifications within one year of NTP.

C.2.6 Identification of Material Differences

The Contractor shall identify any material differences in the systems, facilities, waste sites, waste volumes,

property, and services between what is described in this PWS and the actual conditions that exist at the end

of the Contract Transition Period. The Contractor shall prepare and submit a Statement of Material

Differences as a contract deliverable before the end of the transition period.

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C.2.7 Property Inventory

The incumbent Contractor shall provide all Government-owned real and personal property currently

accountable to the incumbent Contractor for the incoming Contractors performance. During the contract

transition period, an inventory record of such property in the DOE Facilities Information Management

System (FIMS) and incumbent contractor’s personal property databases will be provided to the Contractor.

Specifically, the following property acceptance requirements will be implemented:

a) The Contractor shall perform a joint wall-to-wall physical inventory with the incumbent Contractor

of all accountable high-risk and sensitive property during the transition period and accept full

accountability for the high-risk and sensitive property at the end of transition.

b) The Contractor shall accept, at the end of transition, transfer of accountability for the remaining

government-owned real and personal property not covered under paragraph (a), based on existing

inventory records, on an “as-is, where-is” basis, or perform a wall-to-wall inventory within the

transition period of the Contract. Any discrepancies from the existing inventory records shall be

reported to the CO. As the formal inventories are completed, the Contractor shall assume

responsibility and liability for subsequent losses and damages. If the physical inventory is not

accomplished within the allotted timeframe, the incumbent Contractor records will become the

inventory baseline.

c) The Contractor shall work with DOE Property Manager, Fleet Manager and Real Property Officer

and provide the property and vehicle reports in accordance with Federal requirements.

d) The Contractor shall include in the inventory those computers, printers, plotters, telephones, etc.

that are taken over from the Incumbent Contractor.

C.2.8 Matrix of Personnel Interfaces

The Contractor shall develop and maintain a Matrix of Personnel Interfaces between Contractor personnel

and DOE personnel and provide updates to DOE during the transition status meetings of changes in the

transition plan/matrix.

C.2.9 Inter-Contractor Ordering and Financial Agreements

The Contractor shall develop the inter-contractor ordering and financial agreements that are necessary to

support transition of the contract and be responsible for the costs incurred under these agreements.

C.2.10 Assessment and Verification

The Contractor shall conduct a self-assessment of its completion of transition activities prior to the end of

the transition period and support DOE with in-process verification of Contract transition completion.

C.3 PERFORMANCE WORK STATEMENT– MISSION AREAS

C.3.1 EM Closure Activities

C.3.1.1 Soil and Water Remediation

The Soil and Water Remediation program includes the operation and maintenance of six (6) active soil and

groundwater remedial systems, and the monitoring of 33 passive (natural attenuation) regulatory required

soil and groundwater remedial systems to contain contaminant plumes within the Savannah River Site

boundary, and to protect human health and the environment. Also included is the continuing post-closure

Section C Page C-13



and post-Record of Decision care, and surveillance and maintenance at 73 closed waste sites (approximately

900 acres) and at 58 surplus facilities to prevent deterioration, environmental releases, or structural failure.

The program also monitors, performs analysis and reports on over 2,000 groundwater wells (approximately

4,300 sampling activities) and five (5) major streams, the Savannah River Floodplain Swamp and the

Savannah River to demonstrate effectiveness of remedial systems.

The Contractor shall plan and safely execute a program that meets all regulatory commitments reflected in

the SRS Federal Facility Agreement, Resource Conservation and Recovery Act (RCRA) permit and closure

plans, settlement agreements, administrative orders, consent decrees, notices of violation(s), Memoranda

of Agreements or other notices of direction from DOE and/or regulatory agencies. This includes, but is not

limited to, the identification, characterization, assessment, remediation and post-closure

maintenance/monitoring of soil, surface water, groundwater waste units and Deactivation and

Decommissioning (D&D) residuals. The Contractor shall develop and implement alternative long-range

strategies, appropriate technologies, and approaches in the refinement of Area Completion and long-term

stewardship activities to reduce out-year baseline costs.

C.3.1.2 Deactivation and Decommissioning (D&D)

The Contractor shall conduct D&D of facilities and their ancillary structures as directed by DOE. The

Contractor shall also dispose of structures and facilities related to these facilities, such as sheds, canopies,

air conditioning units and excess trailers. The Contractor should incorporate innovative approaches to D&D

facilities at the SRS that would offset lower funding levels.

The Contractor shall provide the overall management of the D&D program at SRS. D&D activities may

include relocation of existing functions and personnel, characterization, risk analysis, evaluation of

alternatives, stabilization, and final decommissioning. All D&D activities shall be conducted through an

integrated approach with applicable DOE Directives and regulatory requirements, taking into account

historic properties and historic preservation requirements.

Possible facilities included in the period of performance include the D area powerhouse and ancillary

facilities, 235-F Plutonium Facility and ACP-owned facilities.

C.3.1.2.1 Deactivation and Decommissioning Requirements

The Contractor shall provide all equipment, labor, parts, and supervision required to perform the assigned

D&D tasks and to ensure that the quality of items and services meets the requirements of this PWS,

applicable Work Order Documents, and all current laws, regulations and procedures.

a) Deactivation: Initial deactivation occurs by the owning operational organization prior to transfer

for decommissioning. Upon transfer for decommissioning, limited deactivation activities can

occur. Activities may include asbestos removal, deenergizing (cold and dark), equipment

disposition, and others to ready the facility for final decommissioning.

b) Decommissioning: This scope is typically the final stage (end state) for the facility when any

unacceptable residual hazards are eliminated. Possible end states include transfer or removal to

another program, demolition, in situ disposal, or a combination of the two. The Contractor shall

assist DOE-SR in the coordination of all decommissioning activities with the Environmental

Protection Agency (EPA) and the South Carolina Department of Health and Environmental Control

(SCDHEC) through the Federal Facility Agreement.

c) The Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) will be

the regulatory approach for decommissioning, as negotiated between the DOE-SR, EPA and

SCDHEC using the core team process. Additional information, requirements and milestones

Section C Page C-14



associated with facility decommissioning are documented in the Federal Facility Agreement (FFA)

for the Savannah River Site.

d) The Contractor shall use a tailored approach as defined in DOE G 430.1-4, Decommissioning

Implementation Guide for safe dispositioning of an inactive facility. The guide documents five

phases of safe dispositioning of an inactive facility. Examples of each type of hazard classification

of a facility that could be decommissioned at the SRS are Other Industrial or Clean, Radiological

or Chemical and Nuclear. Depending on the hazard classification of a facility the decommissioning

model could be a Simple Model, Integrated Sampling Model or CERCLA as documented in the

Facility Decommissioning Evaluation (FDE).

(1) Simple- Least rigorous and most cost-effective of the 3 models. Includes clean facilities where

the only safety risks are risks to workers on the project. If the facility has releases within the

facility and or to the environment, the facility has been downgraded from a higher hazard

category or if releases within the facility or the environment has been downgraded from a

higher hazard category, the model elevates to an Integrated Sampling Model (ISM). There are

approximately 611 structures (equaling approximately 8,330,067 square feet) to be

decommissioned utilizing the simple model.

(2) ISM is the same as a Simple Model except requires verification characterization and includes

low hazard chemical facilities containing small amounts of contamination. The ISM also

includes facilities where a release has occurred within the facility or to the environment or

facilities that have been downgraded from a higher hazard category. There are approximately

157 structures (equaling approximately 814,227 square feet) to be decommissioned utilizing

the ISM model.

(3) CERCLA Model – Most complex, most time consuming, requires most documentation and

stakeholder involvement, and most costly of the 3 models. This model uses the CERCLA

Removal or Remedial Action process and includes Nuclear Facilities (Hazard Category 2 or

3), Radiological Facilities and High Hazard Chemical Facilities. There are approximately 63

structures (equaling approximately 1,579,902 square feet) to be decommissioned utilizing the

CERCLA model.

Integration with all site tenants is required for safe and compliant decommissioning of facilities. The

Contractor will perform engineering, modeling and regulatory negotiations and document submittals to

facilitate the decommissioning of a facility. The Contractor will perform the limited deactivation and

decommissioning scope in accordance with all applicable laws, procedures, and regulations.

C.3.1.2.2 Radiological Work

Work within a radiological facility may be required. Contractor employees shall receive the necessary

Radiological Worker training as required prior to entering and performing assigned tasks within these

facilities.

C.3.1.2.3 Deliverables

See Section J, Attachment J-17, Summary of Contract Deliverables.

C.3.1.3 Solid Waste

The Contractor shall manage the Solid Waste Program too safely and effectively store, treat and dispose of

SRS solid wastes including transuranic, low-level radioactive waste, mixed low-level radioactive waste,

hazardous, sanitary waste, and construction and demolition. The Solid Waste Program also includes

Section C Page C-15



pollution prevention, waste minimization, waste certification, and other waste management support

functions. The Contractor shall ensure that the handling, treatment, storage, transportation and disposal of

existing “legacy” and newly generated solid waste is environmentally sound and in compliance with DOE

Directives, and applicable regulations and requirements.

The Contractor shall manage and integrate site-wide solid waste recycling, treatment, storage, disposal and

transportation activities and implement waste minimization/pollution prevention initiatives. The Contractor

shall also provide on-site/off-site waste generators with technical support and verification of compliance

with waste acceptance criteria, facility safety basis and Disposal Authorization Statement.


a) Maintain the Solid Waste management facilities to support site operations, including burial

grounds, engineered facilities and the construction debris landfill;

b) Maintain all stored waste streams in a safe configuration until treatment, processing disposition, or

off-site shipment is planned and authorized;

c) Retrieve, characterize, and prepare Transuranic (TRU) waste for shipment off-site. The Solid Waste

Program manages the disposition of TRU waste and closure of TRU pads that are located at the

SRS;

d) Maintain an appropriate nuclear safety basis for the waste streams;

e) Support treatment, storage, and disposal of newly generated Low-Level Waste (LLW), Mixed Low-

Level Waste (MLLW), hazardous waste, and sanitary waste;

f) Meet the Waste Isolation Pilot Plant (WIPP) Waste Acceptance Criteria (WAC) and the state of

New Mexico RCRA permit requirements;

g) Meet the Nevada National Security Site (NNSS) Waste Acceptance Criteria and the state of Nevada

RCRA permit requirements;

h) Provide surveillance and maintenance for the Consolidated Incinerator Facility (CIF);

i) Maintain and update, as required, the Performance Assessment of E-Area to demonstrate

appropriate long-term protection of the public and environment following closure of the facilities;

and

j) Maintain and update, as required, the Composite Analysis for the Savannah River Site to

demonstrate appropriate long-term protection of the public and environment.

C.3.1.3.1 Sanitary Solid Waste

Provide sanitary waste recycle services for SRS Municipal Sanitary Waste (MSW) stream (e.g. non-

hazardous waste/recyclables) in a Material Recovery Facility (MRF) that is permitted as a Class 3 MSW

Processing Facility. Federal Executive Order 13834, “Efficient Federal Operations” mandates that SRS

implement waste recycling measures of its municipal sanitary waste stream. SRS is considered a municipal

site; therefore, SRS is required to send municipal sanitary waste that could not be recycled to a Class III

State Permitted Landfill per SC Regulation 61-107.19. The SRS strives to exceed a 50% annual recycle

rate in accordance with Savannah River Site FY20 Site Sustainability Plan.

Section C Page C-16



The Contractors shall ensure that the MRF:

a) Meets a material recovery performance goal of 50% annually;

b) Is located within fifty miles of SRS boundary to support cost-effective transportation. The nearest

currently licensed MRF is located in North Augusta, S.C.;

c) Is regulated by the state Environmental Health Control Bureau of Solid and Hazardous Waste

Management;

d) Is designed, permitted, equipped, and staffed to process as much as 200 tons per day;

e) Is a best value to SRS capabilities to cost-effectively remove the maximum amount of recyclable

materials from its municipal sanitary waste stream while demonstrating efforts to exceed the

material recovery performance goal of 50% annually;

f) Has the ability to cost-effectively transport any municipal sanitary waste that could not be recycled

to the Three Rivers Solid Waste Authority Regional Class III State Permitted Landfill for final

disposal;

g) Transport to any other landfill shall only be authorized by the Contractors appointed Technical

Representative, who will advise Governments appointed Contracting Officer Representative of the

issue. This approval shall be obtained, in writing, prior to the waste being moved to another landfill

or location; and

h) The MRF regulatory record with the State should support less than or equal (≤) of 3 corrective

actions, consent orders, or other compliance clean-up orders within the last 12 months.

C.3.1.4 Nuclear Materials Stabilization and Disposition

The Contractor shall safely and effectively manage nuclear materials and facilities in accordance with

applicable DOE Directives and requirements. Management of nuclear materials at SRS includes four

distinct but integral functions: receipt, storage, operations, and disposition. The Contractor shall operate

and maintain F-Area (excluding F Tank Farm), the H-Canyon Complex, K-Area Complex, F/H Laboratory,

and L-Area to support storage and disposition of nuclear materials and SNF, as required by DOE. The

Contractor shall perform necessary lay-up, deactivation and decommissioning work, and long-term

surveillance and maintenance on Nuclear Material facilities no longer operating, including the Receiving

Basin for Offsite Fuel (RBOF) in H-Area, F-Canyon Complex (including the FB-Line), F/H Laboratory,

and F-Area Material Storage (FAMS) Building 235-F. Facilities include large storage tanks used to hold

various chemical solutions, industrial support facilities, administrative buildings, sand filter facilities, and

supporting utilities including water, steam, electricity, industrial air, conditioned air, underground transfer

piping, and sanitary waste systems. The desired outcome is to maintain the general areas, including

firewater, utilities, lighting, buildings, and grounds maintenance. The Contractors shall implement and

maintain support programs including design, construction, nuclear safety documentation, environmental

protection, quality assurance, configuration management, criticality safety, safeguards and security,

occupational safety and health, conduct of operations, emergency preparedness, training, and all other

programmatic requirements. Tasks include:

a) Perform activities to accept receipts of nuclear materials in support of the non-proliferation program

of the United States. These receipts may be from domestic or foreign sources. Receipt includes

the review of the material to ensure the safety of the SRS storage and processing facilities;

Section C Page C-17



b) Perform activities to place and maintain nuclear materials in a safe, secure, and stable form. These

materials include spent nuclear fuel located in the L-Area facility complex that may have originated

from past operations or from U.S. and foreign research reactors and Nuclear Materials such as

surplus Plutonium stored in K-Area. Storage shall be managed safely, securely, and efficiently to

support site and DOE complex-wide consolidation and disposition missions;

c) Operate and maintain the H Canyon Complex to support stabilization and disposition of nuclear

materials and spent nuclear fuel, as required by DOE. For planning purposes, DOE has assumed

that H Canyon operations will contribute approximately 300,000 gallons per year to the Tank Farm

through 2033;

d) Maintain an effective program to facilitate safe and secure nuclear material shipments

consistent with the current authorization agreement and subsequent revisions;

e) Stabilize, de-inventory, and transition excess nuclear facilities and ancillary structures for D&D;

f) Continue processing of SNF in H-Canyon to meet site directed mission requirements and to develop

future disposition alternatives. This includes bundles of Material Test Reactor (MTR) SNF and

High Flux Isotope Reactor (HFIR) cores stored in L Area. The intent is for the materials to be

dissolved and dispositioned as directed by the Department. Future DOE decisions may require the

Contractor to adapt and modify SNF operations to implement changing Environmental

Management missions, including additional fuel types and revised disposition paths. The

Contractor will also develop plans for the disposition of the remaining SNF for geologic disposal;

g) Operate and maintain the L-Area basin water chemistry, fuel inspection and transport of fuel from

L-Area to H-Canyon and maintain the L-Area support facilities; and

h) Manage the storage of the site’s inventory of heavy water.

C.3.1.4.1 H Canyon Complex

The Contractor shall operate and maintain the H-Canyon facility in a safe and secure manner. The facility

is the nation’s only hardened large production scale, chemical separation facility remaining in the United

States of America and is integral to DOE’s efforts to minimize and eliminate nuclear materials through safe

dissolution and chemical separation, allowing removal and separation of specific isotopes for reuse or

proper disposition thereby reducing proliferation risks.

The H-Area facilities support the DOE Enriched Uranium and Plutonium Disposition programs by reducing

proliferation risks of nuclear materials that have been recovered from storage locations throughout the

world. The H-Canyon Complex includes “H-Canyon & outside Facilities, H-Area” and “HB-Line

Facility.”

These nuclear facilities include storage tanks containing various chemical and nuclear material solutions,

industrial support facilities, administrative buildings, sand filter ventilation facility, and supporting utilities

including water, steam, electricity, industrial air, conditioned air, underground transfer piping and sanitary

waste. In accordance with Public Law 50 U.S. Code 2633 “The Secretary of Energy shall continue

operations and maintain a high state of readiness at the H-Canyon facility at the Savannah River Site, Aiken,

South Carolina, and shall provide technical staff necessary to operate and maintain such a facility.” The

current approved mission in the Amended Record of Decision is disposition of a limited inventory of the

L-Basin inventory of aluminum based SNF necessary to create storage space to support the NNSA

Section C Page C-18



nonproliferation remove program. A change to the Public Law will be necessary upon determination that

the H-Canyon capabilities are no longer required.

C.3.1.4.2 F Canyon Complex (FCC)

The Contractor shall safely operate and maintain the F-Area Complex. The facility is comprised of the

deactivated F Canyon building including the FB-Line, large storage tanks used to hold various chemical

solutions, industrial support facilities, administrative buildings, sand filter facilities, and supporting utilities

including water, steam, electricity, industrial air, conditioned air, underground transfer piping, and sanitary

waste. The FCC was constructed in the 1950s to process plutonium and other nuclear materials for national

defense purposes and had safely done so for over 50 years. Most of the facilities in the FCC are now

deactivated and are being maintained as long-term Surveillance and Maintenance (S&M) facilities. There

are no current or future missions planned for the FCC. The FCC and other support facilities are being

maintained in a transitional S&M condition. The FCC includes F-Canyon and FB-Line (Building 221-F)

and the outside facilities.

C.3.1.4.3 F-Area Material Storage (FAMS) Building 235-F

The Contractor shall safely operate and maintain the F Area Material Storage (FAMS) building (Building

235-F). Building 235-F is a robust blast resistant, windowless, two-story, reinforced concrete

structure. This production facility’s mission was the receipt, storage and disbursement of plutonium-

bearing materials in support of SRS and the DOE complex. In 2006, the storage vaults for nuclear materials

were emptied, and the facility has undergone cleanup and risk reduction activities by removing material at

risk.

A portion of the facility is in an S&M mode while other areas have been de-inventoried to reduce Special

Nuclear Materials (SNM). The 235-F Building includes Plutonium Fuel Form (PuFF) Facility cells and

gloveboxes, Actinide Billet line, Plutonium Experimental Facility and a metallography lab. The Contractor

may be required to complete the activities for lay-up of Building 235-F into a cold and dark state in

preparation for decommissioning.

C.3.1.4.4 L Area Complex – Spent Fuel Storage

The Contractor shall safely operate and maintain the L-Area Complex, including the former reactor

building, disassembly basin, and support facilities. The facility has been modified and now primarily serves

as a radioactive material storage facility. The disassembly basin is a chemically controlled spent nuclear

fuel (SNF) wet storage basin. It currently stores and receives SNF from research reactors and other

miscellaneous nuclear material to be handled in a safe manner. This includes receipt, inspection, cropping,

bundling, de-bundling, and re-bundling of fuel. The basin contains approximately 3.4 million gallons of

water and varies in depth from 17 feet to 30 feet. The basin walls are below ground and are constructed of

thick steel-reinforced concrete. The building has a dedicated cask decontamination facility and a Nuclear

Assurance Corporation (NAC) legal weight truck (LWT) cask dry-unloading capability using the shielded

transfer system (STS).

The LWT cask plays a major role in the shipment and receipt of Foreign Research Reactor (FRR) fuel due

to the various assembly types compatible with the cask and the number of assemblies that can be shipped

per cask. The STS is utilized to unload casks in a dry well protecting workers from radiation exposures in-

air due to limited height of the L-Basin cranes and inadequate water depth in the L-Basin transfer pit. Wet

storage of spent nuclear fuel (SNF) in L-Basin might be necessary into the 2030s or beyond.

The dry fuel storage area (DFSA) is an enclosed, isolated area located in the southeast corner of the

disassembly area. The DFSA is 10 feet wide and 24 feet long, contains minimal combustible material and

Section C Page C-19



has a normally closed locked door due to high radiation conditions. SNF is handled in the disassembly area

and stored wet in drums in the DFSA.

The reactor building serves as one of the three site’s heavy water storage areas. The heavy water is stored

in tanks on the -20-foot elevation and in 55-gallon drums located in the process room, crane maintenance

area, final storage area, -40-foot elevation crossover area, -40-foot elevation access wells, and the -40-foot

elevation motor rooms. Heavy water is also stored in K-reactor building (both drums and tanks) and in C-

reactor but only in tanks.

C.3.1.4.5 K Area Complex (KAC)

The Contractor shall safely operate and maintain the K Area Complex (KAC). The KAC includes the

previously operational K Reactor Facility. In 1996, DOE directed that the K Reactor Facility be placed into

a shutdown condition with no capability for restart. The reactor building has been modified and now serves

as a radioactive material storage, surveillance, and processing facility for disposition of surplus

plutonium. Although no fuel, targets or rods remain in the reactor tank, it remains for the storage of reactor

components and radiological material. DOE plans to continue receiving nuclear material for storage in

KAC and other designated areas until alternative interim storage facilities are available, or the final

disposition of the material can be accomplished through canyon processing, burial in a geologic repository,

or other as-yet-to-be designated disposition. K-area is becoming more of a production type facility with

the importance of down blending the Plutonium oxide with an adulterant, which is packaged for eventual

shipment to WIPP. The K-area facility will include a special building where all the WIPP characterization

and acceptance work will be conducted and shipment loading in TRUPAC IIs will take place.

Additionally, K-Area is a facility that supports both EM and NNSA activities. NNSA scope includes in

addition to down blending a line item project for additional gloveboxes to support/accelerate the down

blending operations.

C.3.1.4.6 Receiving Basin for Off-site Fuel (RBOF)

The Contractor shall safely operate and maintain the Receiving Basin for Off-Site Fuel (RBOF). The

mission of the RBOF was to store aluminum-based spent nuclear fuel from research reactors worldwide in

support of the Department of Energy's “take back” policy regarding United States origin enriched uranium.

Built in the early 1960s, RBOF is a 139-foot wide by 148-foot long steel frame structure that houses water-

filled basins for cask unloading and spent nuclear fuel repackaging and storage. The building includes the

basin areas, a control room, and an attached facility for water filtration and deionization. The basin area

consists of two storage basins, three working basins (for cropping, bundling, inspection, and interim

storage), a cask loading/unloading basin, and a cask decontamination pit. The basins vary in area and depth

with an unloading basin depth from 29 to 45 feet.

A project was initiated in 1997 to de-inventory the RBOF due to size limitations that would not support

increased off-site receipts and transfer the spent nuclear fuel to L-Basin. This effort was completed in 2006

with RBOF transitioned into long term, low cost S&M condition until turn over to D&D. In 2020, an effort

was undertaken to identify the remaining activities necessary to be completed before D&D can accept

RBOF.

C.3.1.4.7 F/H Laboratory

The Contractor shall safely operate and maintain the F/H Laboratory facilities. The primary mission of the

F/H Laboratory over the last 50 years has been to support the chemical separations processing activities in

F- Area and H-Area. Samples received from the canyons and B-Lines were subjected to the required

radiological and chemical tests. Results from these tests were used to effectively operate the canyons. The

Section C Page C-20



F/H Laboratory also supported tank farm operations, reactor area programs, the effluent treatment facilities,

and the site waste characterization/remediation effort.

The F/H Lab includes Buildings 772-F, 772-1F, and 772-4F and the B-25 Pad. The LR-56S loading station

supports the 772-F facility. Building 772-F is of blast-resistant concrete construction and was placed in

service in the mid-1950s. Building 772-1F is of standard commercial steel and concrete block construction

and began operations in October 1987. Building 772-4F is of steel construction in accordance with DOE

requirements and was placed in service in July 1993.F/H Lab is currently conducting routine analytical

analysis while at the same time moving some analytical methods to other laboratory locations (rad

beryllium, tank farm corrosion control, and diesel fuel).

F/H Lab is currently conducting routine analytical analysis, while at the same time moving these analytical

methods to other laboratory locations (rad beryllium, tank farm corrosion control, and diesel fuel) and

consolidating efforts to the Savannah River National Laboratory. Once this is completed, the F/H

Laboratory will be de-inventoried and deactivated prior to entering long term, low cost S&M condition

until turn over to D&D.

C.3.2 NNSA Activities

C.3.2.1 Defense Programs

C.3.2.1.1 Tritium Program

The Contractor shall manage the Tritium program support and operations facilities within the contract so

that it will be positioned to be responsive to any future direction within the NNSA Nuclear Security

Enterprise (NSE).

The Contractor shall conduct the program support and operations of the Tritium Facilities to:

a) Support the nuclear weapons stockpile by mission by safely and reliably providing tritium and non-

tritium loaded reservoirs to the NNSA and Department of Defense (DoD) in accordance with

NNSA guidance and direction;

b) Separate and purify extracted tritium to support the nuclear weapons stockpile;

c) Recover and recycle tritium;

d) Recover Helium-3 isotope for use in national security and other identified missions

e) Support the Stockpile Stewardship Program through reservoir component Research and

Development;

f) Manage the Engineering and Integrated Assessment program to ensure weapons performance,

reliability, safety, survivability and responsiveness supports the Stockpile Stewardship Program.

This is accomplished through activities in the Tritium program such as component and material

lifetime assessments; predictive aging models; and surveillance diagnostics. The Contractor shall

develop methods for surveillance of tritium reservoirs and other gas transfer system components

while maintaining existing systems for the enduring stockpile;

g) Support tritium gas processing Research and Development for loading operations and the

management of the tritium inventory;

Section C Page C-21



h) Conduct a Plant Directed Research and Development (PDRD) program to recruit and retain

individuals with critical skills, maintain core competencies required for current and future technical

missions, and increase industrial and university partnerships to enhance technical capabilities;

i) Maintain the Tritium Facilities in a safe, secure and responsive operating condition, consistent with

NNSA direction;

j) Operate the NNSA Tritium operations and activities as a defined cost center business element

within the contract to include budget, real estate, human resource management, and the personnel

resources necessary to conduct operations, training, engineering and required maintenance; and

k) Obtain and integrate necessary support from other activities within the contract, or from other

contractors, as necessary, to meet mission requirements.

C.3.2.1.2 Plutonium Pit Program

The Contractor shall manage the plutonium pit production program support and operations within the

contract so that it will be positioned to be responsive to any future direction within the NSE.

The Contractor shall conduct program support of the plutonium pit production mission to:

a) Support activities related to the design, construction, and commissioning activities for the Savannah

River Plutonium Processing Facility (SRPPF) and support facilities;

b) Establish a program office to manage Savannah River Site pit production activities;

c) Recruit, train and qualify the workforce to conduct pit production operations;

d) Establish, operate, and maintain the Training and Operations Center to develop pit production

workforce proficiency and to demonstrate prove-in process technology using inert surrogate

materials;

e) Establish a supply chain to support pit production operations at SRS;

f) Support the nuclear weapons stockpile by safely and reliably providing plutonium pits in

accordance with NNSA guidance and direction;

g) Maintain the SRPPF and support facilities in a safe, secure and responsive operating condition,

consistent with NNSA direction;

h) Operate the SRPPF and supporting pit production activities as a defined cost center business

element within the contract to include budget, real estate, human resource management, and the

personnel resources necessary to conduct operations, training, engineering and required

maintenance;

i) Obtain and integrate necessary support from other activities within the contract, or from other

contractors, as necessary, to meet mission requirements; and

j) Coordinate with Design Agencies and the Plutonium Center of Excellence at Los Alamos National

Laboratory to meet statutory commitments and satisfy mission requirements.

C.3.2.1.3 Stockpile Management and Production Modernization (formerly Directed Stockpile Work)

The Contractor shall support programs supporting four major subprograms that directly support the

Nation’s nuclear weapons stockpile: (1) Stockpile Major Modernization; (2) Sustainment; (3)

Dismantlement and Disposition; and (4) Production Operations.

Section C Page C-22




a) Conduct Stockpile Major Modernization activities, such as support for current and future warhead

Gas Transfer System (GTS) Life Extension Program (LEP), major Modifications (Mods), and

Alterations (Alts);

b) Provide Stockpile Sustainment activities, such as processing tritium and inert reservoirs and

associated components in support of the enduring stockpile activities per NNSA production

directive requirements. Additionally, Stockpile Sustainment supports enduring Reservoir

Surveillance, Stockpile Laboratory Tests, and Life Storage Program activities;

c) Support Dismantlement and Disposition activities, such as unloading, processing and disposition

of retired GTS reservoirs;

d) Provide Production Operations activities to support production base capabilities for LEPs,

surveillance, and GTS limited life component exchange (LLCE) activities;

e) Support the Stockpile Management programs for the plutonium pit mission when SRPPF

approaches the operational milestone;

f) Support Production Modernization programs, such as processing system modernization, to

maintain process/manufacturing facility capabilities to support tritium and plutonium pit mission

requirements; and

g) Support the ramp-up of tritium and plutonium pit production as described in the Stockpile

Stewardship and Management Plan (SSMP), Nuclear Weapons Production & Planning Directive

(P&PD), and program direction.

C.3.2.2 Nuclear Nonproliferation Programs

The Contractor shall provide services in support of the Nuclear Nonproliferation Programs at SRS.

1) The Contractor shall support both new facilities development activities and program mission

support activities as specified below.

a) Waste Solidification Building (WSB): The Waste Solidification Building will be maintained

in a lay-up state until a final decision is made for future disposition.

b) Mobile Plutonium Facility Support: The Contractor shall support the development and use of

mobile capabilities (e.g. Mobile Plutonium Facility and Mobile Melt Consolidate system) and

teams for the characterization, stabilization, treatment, and packaging of plutonium and other

materials as appropriate, including providing personnel, facilities, equipment, packaging, and

procurement support.

2) The Contractor shall also provide scientific, technical, program, and project expertise to support

the following programs:

a) International (Nonproliferation) Programs: The overall mission of Defense Nuclear

Nonproliferation international programs is to detect, prevent, and reverse the proliferation of

weapons of mass destruction while promoting nuclear safety worldwide. The Contractor shall

support NNSA and its other contractors in executing these programs by providing the

necessary scientific, engineering, and programmatic experts, e.g. nuclear material protection,

control, and accountability; nuclear safeguards; emergent threats; export controls; and nuclear

verification activities.

Section C Page C-23



b) Foreign Research Reactor (FRR) Fuel Program: The Contractor shall assist foreign entities

with arranging shipments and supporting shipping activities, be responsible for receipt and

storage of spent nuclear fuel at SRS and perform offsite radiological support activities.

3) The Contractor shall also provide scientific, technical, program, and project expertise to support

the Surplus Plutonium Disposition (SPD) Program.

a) SPD Program: The Contractor is responsible to act as the integrating activity for all

participants in the larger SPD Program. This includes other DOE/NNSA Sites, National

Laboratories, and sub-contractors. The Contractor is responsible for developing, maintaining,

and executing an integrated schedule for the successful conduct of the SPD Program. In

addition to developing technical scope requirements, integration includes schedule and cost

analysis and tracking.

b) Other SPD activities: The Contractor shall provide the expertise necessary to efficiently team

with National Laboratories for the development of advanced technologies in order to

incorporate advancements in process equipment, automation and robotics into facility

operations in support of the SPD mission.

C.3.2.3 Nuclear Emergency Support Team (NEST)

The Contractor shall provide radiological protection professionals to support the Nuclear Emergency

Support Team, specifically the DOE Region 3 Radiological Assistance Program (RAP) and Aerial

Measuring System (AMS) assets. DOE Region 3 encompasses the states of Alabama, Florida, Georgia,

North Carolina, and South Carolina; however, RAP and AMS support may also be directed outside of

Region 3, including OCONUS locations. The mission of RAP is to provide a deployable, tailored

capability to assist other Federal, State, Tribal and local agencies, as well as private businesses and

individuals, in responding to incidents involving nuclear/radiological materials. RAP also provides

training assistance to Federal, State, Tribal, and local agencies to enhance the overall national response

capability to a nuclear/radiological event. RAP responds to a variety of crisis response and consequence

management missions, such as: incidents involving fixed nuclear facilities, transportation events, lost or

stolen radioactive sources, nuclear weapons incidents/ accidents, and terrorist use or threatened use of

nuclear/radiological materials. AMS provides an aerial based response for rapid survey of radiation and

contamination following a radiological event as well as a search capability for lost or stolen radioactive

sources.

The Contractor shall maintain a minimum of four full-time staff to assist the DOE/NNSA Regional

Program Manager in managing and maintaining programmatic elements (e.g., plans, procedures, training,

and equipment readiness) as well as executing the RAP and AMS missions. With augmentation from other

SRS contractors, the Contractor shall be principally responsible to ensure a minimum cadre of 21 personnel

are assigned the collateral duty to staff the RAP/AMS teams, as directed by NNSA. The Contractor shall

ensure all RAP team members obtain and maintain a DOE Q clearance, and a select group of personnel

obtain sensitive compartmented information (SCI) access, as directed by NNSA. The Contractor shall

ensure that individuals designated to support the RAP/AMS teams are provided the opportunity to

participate in required training and drills/exercises to maintain their qualifications.

Once position-specific qualifications are completed, personnel are assigned to teams with rotating on-

call duties to ensure that one team is continuously ready to respond to requests for offsite radiological

assistance within DOE/NNSA response timelines on a 24/7 basis. In addition to their emergency

response duties, RAP/AMS personnel will also be made available to support other RAP/AMS missions,

Section C Page C-24



such as: training for offsite response partners, exercise participation, and support for Special Events and

National Special Security Events.

C.3.2.4 Infrastructure and Operations

The Contractor shall conduct Infrastructure and Operations program work to operate, maintain and

modernize the NNSA sponsored facilities (tritium and plutonium pit (when operational)) and support

infrastructure to maintain a safe, secure, and cost-effective state of readiness in support of weapons

activities mission requirements while minimizing mission risks.


a) Conduct preventive, predictive, and corrective maintenance of process and infrastructure

equipment/facilities;

b) Environment, Safety and Health (ES&H) activities shall be conducted to ensure the well-being of

tritium/plutonium pit and other site workers, the public, and the environment;

c) Support program recovery and purification of tritium, deuterium, and helium-3 gases from

reservoir recycle gas, hydride storage vessel, and facility effluent-cleanup systems;

d) Perform physical maintenance of various shipping containers, conduct operational and technical

activities related to Pressure Vessels, and recapitalization projects;

e) Develop and implement an effective and efficient radioactive waste program for all generated

radioactive waste and dispose of such waste in a timely fashion to ensure mission success; and

f) Support processing and isotope recovery from Mk-18A target assemblies stored at the Savannah

River Site.

C.3.3 Operations and Landlord Services

This Section describes the scope of the support and service functions that shall be performed by the

Contractor associated with the safe and effective execution of this Performance Work Statement. These

functions do not stand alone without the execution of the direct work scope stated within Section C. In

some cases, the Contractor shall bear full responsibility for performance of necessary support functions. In

other cases, program support shall be provided to other SRS Contractors as Government Furnished Property

(GFP). Section J, Attachment J-18 includes an attachment identifying support functions that are performed

by other SRS Contractors and specifies each of their respective responsibilities.

The Contractor shall execute assigned responsibilities and provide a range of services to other organizations

doing work on the SRS. The Contractor shall implement site-wide programs and coordinate their

implementation with all site organizations. The Contractor shall provide technical support for all its

activities and operations. The Contractor shall also provide technical support for other organizations as

directed by the CO or as requested by other organizations and approved by the CO. Except as otherwise

directed by the CO, services to other contractors generally do not extend to within their facilities or areas

under the control of other tenant organizations. The Contractor shall provide general planning, management

and administrative services for all its activities and for other organizations as directed by the CO.

C.3.3.1 Management and Operations Support

The Contractor shall provide general planning, management, and administrative services for all its

activities and for other organizations as directed by the Contracting Officer. The Contractor shall provide

Section C Page C-25



project costs in a manner that enables input into the DOE Environmental Cost Analysis System (ECAS)

database. The services include, but are not limited, to:

a) Chief Financial Officer Department - Oversight and management of the following site level

services for the contract:

(1) Budgeting, Accounting and Financial Operations;

(2) Payroll and Benefits Service Center;

(3) Indirect Cost Management;

(4) Site Funding and Business Analysis; and

(5) NNSA Controller.

b) Continuous Improvement - Leading the SRNS Continuous Improvement (CI) Focused

Improvement Transformation Program utilizing various process improvement methodologies,

including Six Sigma and Lean.

c) Contract Administration - Compliance overview and requirement consultation to all levels of the

organization, including the customer. Responsible for the coordination of the annual Performance

Evaluation and Measurement Plan (PEMP), and its revision, including the Performance Based

Incentives (PBIs). Conduct Contract technical monitoring.

d) Corporate Communications - Photography and video professionals and services specializing in

visual based communications providing media rich products and services for customers throughout

the site.

e) Employee Concerns – Management and oversight of the regulatory driven process from cradle to

grave that requires documentation and recordkeeping from concern receipt, throughout the process,

during mitigation, and upon completion with a written response letter from the company to the

concern originator.

f) Executive Support & Management - Overall responsibility for managing SRS as the Management

& Operating contractor, implementing the prime contract with DOE and the associated

deliverables.

g) General Counsel - Provide comprehensive legal services for (a) Ethics and Internal Investigations,

(b) Labor, Benefits and Employment Law and (c) Environmental, Procurement, Intellectual

Property and General Law.

h) General Site Expenses – Manage activities that benefit the contract. The activities generally fall

into two categories:

(1) General programs (auto liability and umbrella policies; special directives from executive

management; and morale and motivation); and

(2) General expenses (Inventory adjustments; freight and cash discounts; and pricing and billing

correction).

Section C Page C-26



i) Government & Community Relations - Develop and implement a comprehensive multifaceted

community outreach program that includes community, business, government and institutional

programs to promote public understanding, information programs and acceptance of SRS as a

responsible neighbor and as a positive asset to the community and the nation.

j) Internal Audit –Management and oversight of internal audits and reviews, special reviews at the

request of management and the DOE-SR customer, Contract audits of procurement actions such as

pre-award, post-award, cost incurred, contract close out, and claims (Equitable Adjustment).

k) Operational Excellence – Development and implementation of a Program to identify and

implement opportunities to improve Site-wide performance results in the area of metrics and

performance indicators and continuous improvement.

l) Programs Integration – Development and implementation of a process of attaining close and

seamless coordination, collaboration, and connectivity between multiple SRS business

organizations to improve efficiency of operations by avoiding overlapping efforts and duplication

of work.

m) Safety Communications – Development and implementation of a program intended to motivate

contractor employees to take a pro-active role in improving overall safety performance through

recognition and promotion of specific activities and achievements in the Safety Program.

n) Strategic Planning - Development and implementation of a formal process for identifying and

capturing new missions for SRS. Provide resources responsible for facilitating the identification,

evaluation, targeting, and acquisition of new missions in markets of national and global importance

in support of Enterprise SRS; Assisting other Site contractor line organizations with the acquisition

of new work in existing markets and organic extension of those markets; Providing structure,

process, and specialized services such as graphics, technical writing, production, document control

and marketing to all new mission pursuits.

o) Workforce Services & Talent Management – Development and implementation of a program

ensuring Human Resource (HR) programs, benefits, procedures, and policies are developed,

administered, and delivered in compliance with applicable federal, state, Department of Energy,

and corporate regulations as well as Section H Clauses and general SRS practices. Workforce

services & talent management manages the teams who implement the following programmatic

aspects of human resources 1) Benefits Administration 2) Compensation 3) Diversity/EEO 4) HR

Employee Relations & Policy 5) HR Operations 6) Labor Relations 7) Site Strategic Staffing and

8) Talent Management/Education Outreach. In addition, workforce services & talent management

is responsible for Corporate Reach-back Support and developing/implementing Workforce

Restructuring Plans.

C.3.3.2 Essential Site Services (ESS)

The Contractor shall perform and provide a pool of work activities basic to Site Operations. ESS is

distributed on a total cost basis to EM and NNSA via a Contractor rate pool allocated at the site level based

on total funding with adjustments based on the services provided. The Contractor shall manage the

functions associated with the unique programmatic requirements of operating a nuclear facility programs

that must be directed under one set of guidelines /procedures. These functions include, but are not limited,

to:

Section C Page C-27



a) B-Area Laboratory Services - The Contractor shall operate and maintain the B-Area lab facilities,

which consist of Environmental Bioassay Laboratory, TLD processing, IH Programs,

Environmental Collections, alternate Emergency Operation Center, 735-2B Health Physics

Instrument Calibration Laboratory, IH Instruments Calibration Laboratory, Homeland Security,

and 735-4B Whole Body Count Facility.

b) Paramilitary Facility Support Services – The Contractor shall maintain administrative facilities

occupied by the Paramilitary Contractor at SRS administrative facilities in a safe and habitable

condition.

c) Engineering – Nuclear & Criticality Safety – As part of the overall Site ES&H program, the

Contractor shall provide baseline support services to maintain the core nuclear and criticality safety

functions. The Contractor shall be responsible for implementing a program that will ensure that

nuclear safety requirements are implemented and for periodically evaluating the program’s

effectiveness. The Contractor shall comply with 10 CFR 830 which includes the safety basis and

quality assurance requirements for contractors and operators of Hazard Category 1, 2, and 3 DOE

nuclear facilities to develop and maintain a safety basis and to perform work in accordance with

the safety basis. The Contractor shall ensure that facilities that contain many different types of

hazards are addressed in a systematic and integrated way. A hazardous facility's safety basis is its

specific safety strategy. The Contractor shall operate facilities in accordance with the DOE

approved safety basis. These functions include:

1) Development and maintenance of program content and technical documentation;

2) Leadership, administrative management, and subject matter experts in the implementation of

10 CFR 830, Subpart B, requirements relative to hazard analysis, accident analysis, control

development, and the Unreview Safety Question process;

3) Leadership, administrative management, and subject matter experts in the implementation of

DOE O 420.1, Facility Safety, requirements as they pertain to criticality safety; and

4) Overall management of assessments to determine compliance with 10 CFR 830, DOE O 420.1,

and other S/RIDS requirements associated with nuclear safety and criticality safety.

d) Engineering Standards – The Contractor shall be responsible for the implementation and operation

of the Engineering Standards Program, Conduct of Engineering Program and a Suspect /

Counterfeit Items (S/CI) program. The Contractor shall perform reviews, assessments and revisions

of these standards as outlined in Section J, Attachment J-17 Summary of Deliverables.

e) Geotechnical Engineering – The Contractor shall implement and manage contracts for the Site

Probabilistic Seismic Hazards Analysis (PSHA) update, the development of numerical models for

soft zone analysis, and investigating the use of probabilistic models for seismic analyses.

f) Environmental, Health & Safety (ES&H) Programs

1) The Contractor shall include, as a minimum, the following disciplines as part of its ES&H

program:

(a) Nuclear safety (including criticality safety);

(b) Occupational, industrial, and construction safety;

Section C Page C-28



(c) Industrial hygiene;

(d) Quality assurance, including appropriate quality assurance for nuclear safety and software;

(e) Radiation protection;

(f) Hazardous material management;

(g) Environmental Management System;

(h) Environmental permitting and compliance (including NEPA);

(i) Environmental monitoring;

(j) Pollution prevention and waste minimization;

(k) Technical training and qualification;

(l) Conduct of operations and occurrence reporting;

(m) Radiological assistance and/or support for emergency response;

(n) Injury Illness Recordkeeping, Recording, Monitoring and Workman's Compensation;

(o) Voluntary Protection Program (VPP); and

(p) Behavior Based Safety (BBS).

2) As part of its overall performance assurance program, the Contractor shall implement a site

wide ES&H program, including the assumption, management, improvement, and integration

of an Integrated Safety Management System (ISMS), that not only covers the Contractor's

organizations but also other organizations performing work for the Contractor via subcontracts

and other agreements at SRS. The Contractor shall manage the overall site ES&H program

which shall be followed by all site contractors, subcontractors, vendors, and suppliers, as

required by their individual contracts or agreements; however, the Contractor shall only be

responsible for compliance of its operations and those of its subcontractors and not responsible

for the performance or compliance of other contracts over which it possesses no direct

contractual relationship. In managing the Site ES&H program, the Contractor shall work with

and coordinate with other Site organizations and contractors to ensure consistent programs are

implemented at SRS to realize efficiencies and cost savings for the overall Site. The Contractor

shall provide appropriate support, as needed, in emergency situations. The Contractor shall also

provide ES&H support to others when directed by DOE; this may include activities such as

onsite and offsite environmental analysis and assisting in the preparation of required regulatory

information.

3) The Contractor shall implement and maintain a set of requirements to ensure the protection of

human health and safety and the environment. In the event the Contractor becomes out of

compliance, appropriate action to protect human health and safety and the environment shall

be taken until compliance is reestablished. Although the Contractor shall not be responsible

for ES&H compliance of other site contractors with which it does not possess a direct

Section C Page C-29



contractual relationship, the Contractor shall report to DOE any known or suspected

performance of other site contractors, which is not in compliance with the site ES&H program

requirements.

4) The Contractor shall work effectively with other site contractors, subcontractors, and external

organizations to maintain and improve ES&H performance at SRS. The Contractor shall

ensure ES&H excellence in their subcontractor performance and flow-down of all applicable

requirements to their subcontractors. The Contractor shall consider ES&H performance as an

evaluation factor in the selection of subcontractors performing work in Government owned or

leased facilities.

5) Develop and implement a strong Contractor Assurance System (CAS) that complies with the

requirements of DOE O 226.1, Implementation of Department of Energy Oversight Policy. The

CAS system will leverage effective performance metrics to detect organizational performance

weakness and drive corporate improvements across the SRS enterprise

6) The Contractor shall periodically evaluate the site ES&H program for effectiveness by using

management and independent assessments, monitor ES&H performance continuously by the

use of ES&H performance indicators, and effect continued ES&H improvement in a cost-

effective manner. The Contractor shall use these tools and others identified in its contractor

assurance system in the implementation of DOE Order 226.1.

7) The Contractor shall develop and submit to the CO for approval a single ISMS program

description covering all PWS activities in accordance with DOE Acquisition Regulation

(DEAR) clause 970.5223–1, Integration of Environment, Safety, and Health into Work

Planning and Execution. The Contractor shall annually review, and submit to the CO for

approval, any proposed changes to the ISMS program description. The Contractor shall also

annually review, and submit to the CO for approval, changes to the safety Performance

Objectives, Measures, and Commitments (POMCs) consistent with and in response to DOE’s

program and budget execution guidance and direction.

8) The Contractor shall establish and maintain a strong Safety Culture and Safety Conscious Work

Environment (SCWE), as required by DOE’s Nuclear Safety Policy (DOE P 420.1) and

Integrated Safety Management Policy (DOE P 450.4A). The Contractor shall provide special

emphasis on behaviors and values that specifically enhance sustained performance in three

Safety Focus Areas: Leadership, Employee Engagement and Organizational Learning. The

Contractor shall leverage required Employee Concerns Programs and Differing Opinions

Processes to encourage free, open, and fearless expression of employee concerns and their

resolution in support of a strong safety culture. The Contractor shall take immediate and

commensurate action to eliminate actions or an environment contributing to a chilling effect

on employees or the working environment such as harassment, intimidation, retaliation and/or

discrimination.

9) The Contractor shall assist DOE through direct participation and other support in achieving

DOE's energy efficiency goals and objectives in conservation and savings, including goals and

objectives contained in Executive Order 13834, Efficient Federal Operations. The Contractor

will maintain and update, as appropriate, its Site Plan (as required elsewhere in the contract) to

include detailed plans and milestones for achieving site-specific energy efficiency goals and

objectives. The above work scope will be prioritized annually within the DOE-CFO approved

funding levels.

Section C Page C-30



g) Maintenance & Support Services – The Contractor shall provide guidance for planning, scheduling,

and coordination of maintenance activities through approved procedures; establishing core

requirements for the Work Management Process Ensuring identification of Work Planner Training

Qualification requirements; determining how to incorporate identified hazard controls into work

planning Identifying and implementing continuous improvements in the Work Management

process which includes a paperless work package system for processing work orders electronically;

and providing Site Maintenance Metrics regarding the Work Planning and Control function.

h) Hazardous Waste & Recycle – The Contractor shall develop and implement a program for the

hazardous waste disposal and recycling programs. This scope includes labor, material and other

costs required to support these efforts.

i) Supply Chain Management – The Contractor shall provide oversight and management of the

following initiatives:

1) Procurement Services - Purchase all maintenance, repair, and operations material; purchase all

IT software and hardware; and negotiate and awards all service subcontracts and supports SRS

subcontractors.

2) Technical Services - Provide procurement systems administration, end user support, reporting

and metric tracking, interfaces, process improvement modifications, technical equipment

support, records management and data entry functions.

3) Material Management and Distribution - Services include receiving, warehousing, inspection,

distribution, shipping, and facility management.

4) Property Management - Provide lifecycle management for all government property for use in

performing the requirements of the contract.

5) Chemical Management – Maintain the SRS Chemical Safety and Lifecycle Management

Program.

6) Material Planning - Provide interface between warehousing, operations, suppliers, buyers and

customers to resolve administrative and technical issues relating to inventory items.

7) Policy and Compliance - Manage policies, procedures, and compliance to ensure the Contractor

retains an approved Purchasing System. The Contractor’s purchasing system must meet the

requirements of FAR Part 44 and/or DEAR 970.44 and be reviewed and approved by the CO.

j) Project Controls Systems and Management - The Contractor shall provide oversight and

management of the following initiatives:

1) Development, maintenance, and control of site level procedures that define the requirements

for performance of Program Management and Estimating;

2) Setting policy and establishing programs governing company-wide planning, scheduling,

budgeting, costing, estimating, and performance monitoring/reporting;

3) Earned Value Management System (EVMS) policy development, DOE (SR and HQ) interface,

Project Manager, Control Account Manager (CAM), Project Controls Engineer (PCE) training,

Surveillances (monthly, quarterly, semiannual, annual); oversight and reporting;

Section C Page C-31



4) Provide SME support to Field Project Controls staff on the PC systems (Cobra Cost Processor,

Primavera P6 Scheduling software, Contract Performance Baseline (CPB), Change

Management System (CMS), US Success Estimating software);

5) Provide oversight and assessment of Contractor’s estimating activities. Develop formal cost

estimates for Capital Asset Projects and Minor Construction Projects to support DOE and

Contractor’s Strategic planning; and

6) Development and implementation of a Project Controls Assessment Program, to include

programmatic and technical oversight / surveillances for compliance to planning, scheduling,

budgeting, costing and EVMS program requirements.

k) Quality Services & Procedures – The Contractor shall provide the direction, implementation, and

management of: a QA (Quality Assurance) program; a CAS (Contractor Assurance System); and,

a RA (Readiness Assurance) program for its activities, as well as any activities agreed upon through

the execution of Service Level Agreements (SLAs) or within the SR Interface Management Plan.

l) Records Management – The Contractor shall manage the Records Management System for itself

and others as agreed upon and identified in Section J, Attachment J-13, Savannah River Site

Services and Interface Matrix.

m) Risk Management – The Contractor shall maintain comprehensive processes, procedures, and

guides that enable them to successfully manage a Risk and Opportunity Management Program.

C.3.3.3 Landlord Services (LLS)

The Contractor shall perform and provide the work functions and assets that support and benefit all tenants

residing at SRS. LLS work functions are allocated at the site level based on total funding. These services

include, but are not limited to, the following:

a) Infrastructure – Site Services & Facility Support – The Contractor shall provide necessary grounds

maintenance, right of way clearing, fire testing & maintenance, janitorial, and site housing for SRS.

For a more detailed description, see Section 3.3.7 (Grounds Maintenance), Section 3.3.8 (Janitorial

Services) and Section 3.3.9 (General Site Maintenance).

b) Infrastructure – Roads & Railroad – The Contractor shall provide the necessary infrastructure

services to maintain site roads, railroad, bridges, tunnels, and culverts, for SRS.

c) Infrastructure – Lakes & Dams – The Contractor shall provide the necessary infrastructure services

to maintain site lakes and dams for SRS.

d) Emergency & Safety – The Contractor shall provide the emergency response capability for the 310

square mile area constituting the Savannah River Site. The fire department services include

firefighting; emergency medical and rescue services; ambulance transport; and hazardous material

response.

e) Environmental Compliance – The Contractor shall provide for the establishment, implementation,

and coordination of the site wide environmental compliance program in accordance with state and

federal regulations, U.S. Department of Energy (DOE) Orders, and SRNS policies and procedures.

f) Interface Management - Interface Management is a key Savannah River Site function for the

effective and efficient delivery of services between multiple Site contractors. The role of interface

Section C Page C-32



management is to exchange services and solve issues in the best interest of the Government at the

lowest level possible in the respective organizations. The Contractor shall:

1) Establish and maintain an Interface Management function in coordination with other Site

contractors and work cooperatively to improve mutual understanding and seek resolutions in

the best interest of the government and the SRS;

2) The Contactor shall adopt, within 60 days of the Notice to proceed, the SRS IMP (Section J,

Attachment J-15). The IMP identifies and manages all site interfaces and provides site services

to DOE, NNSA, SRS contractors, and tenant entities engaged in onsite activities. The Plan will

incorporate contractors and subcontractors to these entities, as directed by the CO. The

Contractor shall be responsible for updating and maintaining a plan for interfacing and

integrating activities with other site contractors and tenant entities consistent with DOE

technical direction. These site services shall be provided in accordance with existing or newly

developed memoranda of understanding or other appropriate agreements. Services may be

provided by the Contractor on a cost recoverable basis as approved by the CO. The Contractor

shall provide informational copies of all sections of the Interface Management Plan to DOE as

they are established. Participate in the maintenance of the SRS Interface Management Plan by

membership on the Contractor Interface Board (CIB);

3) Appropriately document, execute, and manage interfaces and agreements made with other Site

contractors, in accordance with Section J, Attachment J-15, SRS Interface Management Plan;

Section H Clause, entitled Site Services and Interface Requirements Matrix; and other

documented interfaces. Interface agreements shall detail the scope of the interface, including

boundaries and constraints, standard and special service circumstances including but not

limited to any nuclear safety, quality assurance and quality control, health, safety, Site access,

schedule concerns, and/or environmental protection requirements;

4) Work with other Site contractors in generating agreements in order to support working

relationships;

5) Generate new interface agreements as may be necessary during this contract to support site

operations;

6) Work with other Site contractors to develop service agreements with sufficient detail for DOE

to determine whether the task is consistent with customer baselines and represents a reasonable

use of resources; and

7) The SRS Operations Contractor will be responsible for housing all Service Level Agreements.

The Site Operations Contractor may retain a copy of Interface Agreements for internal use. The

SRS Operations Contractor shall, in conjunction with the Site contractors shall develop an SRS

Interface Governance Policy to be signed by all other Site contractors.

i) The policy shall outline the interface management documents and business structure,

including change control processes and hours supported by Section J, Attachment J-13,

Savannah River Site Services and Interface Matrix, direct funded services; and,

ii) Illustrate the different interface types and processes for managing the inter-contractor

transactions, including Service Delivery Documents, Memorandums of Agreement,

Administrative Interface Agreements.

g) Lead a review of Section J, Attachment J-13, Savannah River Site Services and Interface Matrix

with cooperation and participation of other Site contractors within 6 months of completion of

Section C Page C-33



transition. Proposed and agreed upon changes to the SRS Services and Interface Matrix shall be

submitted for incorporation into SRS contracts.

h) At least yearly, review the interface agreements established during transition and propose any

changes in the best interest of the Government and Site Operations mission activities.

i) Participate in SRS Presidents Forum to improve overall delivery of effective accomplishment of

the Site mission. The council is comprised of Site contractor presidents, with participation from

DOE Field Offices’ Representatives. Site contractors shall attempt to resolve interface issues prior

to escalating an issue to DOE.

j) Mail Services – The Contract shall provide incoming mail pick up from local area post offices,

sorting, distribution, inter/intra area pick up and distribution services to the SRS. It also provides

outgoing mail metering and expedited mail processing for both singular and bulk mailings, as well

as classified mail handling by properly cleared personnel.

k) Site Engineering Services – Fire Protection – The Contractor shall be responsible for providing

Fire Protection Baseline Support Services to maintain the core fire protection needs of SRS. These

services include both Technical and Program Support.

l) Site Engineering Services – Geotechnical - The Contractor shall be responsible for maintenance of

the site wide geotechnical engineering database, testing of the new system, development of

interface with other SRS applications, and maintenance of the seismic monitoring network.

C.3.3.4 Business Unit Overhead (BUOH)

Contractor management and support personnel costs that cannot be specifically identified to final cost

objectives, and their associated operating costs such as office supplies, computers, copier maintenance and

duplicating costs. Primary functions include construction management, infrastructure, ES&H, QA,

engineering, information technology, and supply chain management overheads. Business Unit Overhead

costs are planned for:

a) Management and Operations;

b) Tritium/Nuclear Non-Proliferation Operations; and

c) NNSA Capital Projects.

C.3.3.5 Unit Billing Services (UBS)

The Contractor shall perform and provide, as UBS, the following services to SRS customers, as applicable

the other SRS Contractors. UBS are allocated at the site level based on the number of unit’s used/in service

by the Contractor. These services include:

a) Consolidated IT Services - Major functions include:

1) IT infrastructure planning;

2) Computing Facilities Maintenance for Core IT Services, Storage, Servers, and Database;

3) Standard Desktop Provisioning including Helpdesk, Standard Software Licensing, Mobile

Section C Page C-34



Device and Service acquisition vehicle;

4) InSite Access and Offsite Internet Connectivity;

5) Data Network Services;

6) Video Services;

7) GIS Services;

8) Email Services including access to Applications and Personal Document libraries;

9) Document Control IT Services;

10) Information Systems development, systems engineering infrastructure upgrades and

improvements, system integration and configuration management; and

11) Cyber security program management.

b) Telephone Service (or Telephone Line) - Major functions include access to on- and off-site voice

communications via Desk set Dial- tone, long distance service, voicemail service, access to audio

conferencing services, site telephone-operator services, and emergency phone infrastructure.

c) Site Radio Service - Major functions include support, maintenance and coordination of the Site

Radio System and Trunking Infrastructure.

d) Site Pager Service - Major functions include support and coordination of the Site Pager System

infrastructure.

e) Site Training (or Training Chargeback) - Major functions include site training such as regulatory

& general training, web-based training, and maintenance training.

f) Dosimetry (or TLD Service Center) - Major functions include TLD (whole body, finger rings,

multi-packs and specials).

g) In-Vivo (Whole Body Counts) (or In-Vivo Bioassay, or IN VIVO Service Center) - Major functions

include whole body counts and lung counts.

h) Personal Computer Administration Services - Major functions include the management of PC needs

and replacement schedules, purchasing of new PC's, receipt and set-up of new PC's, warranty/repair

issues, and required end of life processing and disposition of PC's at the end of their useful service.

i) In-Vitro (Radio Bioassay) - Major functions include the testing of urine samples.

j) SmartPlant Foundation (SPF) - Major functions include SPF system software design, development,

operating material, configuration control, system administration, and control for hardware, system

licenses, software implementation, performance, and maintenance of SPF.

Section C Page C-35



k) Central Counting Facility - Major functions include the analysis and processing services of airborne

radioactivity air samples.

l) Radiological Monitoring Equipment - Major functions include the calibration and repair services

of the equipment.

m) Warehouse Storage for Other (SFO) - Major functions include providing storage for items when

programs do not have adequate storage.

n) Industrial Hygiene (IH) Equipment Calibration (or IH Instrument Program) - Major functions

include the testing, calibration, and preventive maintenance of Industrial Hygiene exposure

assessment instruments.

o) Respirator Chargeback (or Respirators) - Major functions include processing (assembly, testing,

packaging) of negative pressure respirators, respirator cartridges, vortex tubes, and air-supplied

respirators.

p) Plastic Suits Chargeback - Major functions include assembly, testing, and packaging of a variety

of plastic suits.

q) Hoods Chargeback (or Hoods) - Major functions include assembly, testing, and packaging of a

variety of hoods.

r) Powered Air Purifying Respirators (PAPRs) - Major functions include assembly, testing,

maintenance, and packaging of powered air purifying respirators (PAPR).

s) Measuring and Test Equipment (M&TE) Calibration - Major functions include the testing,

calibration, and repair of M&TE and assessment of compliance with ISO 17025.

C.3.3.6 Other Services

The Contractor shall furnish or otherwise provide the following services:

a) Laboratory Operations – Major Laboratory functions include laboratory operations, process

instrumentation, accountability, and quality control for Environmental and Bioassay (EBL) and

F/H Area.

b) Equipment Rental –Provide maintenance on common use equipment.

c) Fuel - Major functions include management of fuel supply, distribution and consumption for

equipment and vehicles.

d) Utility Products – Manage facilities and operations that include the production and process of

providing electricity, steam, service water, river water, domestic water, sanitary waste-water

treatment, process water, deionized water, and fire suppression water to customers.

e) Safeguards and Security Administrative Support - Major functions include senior and project

management that cannot be specifically identified to final cost objectives and personnel costs for

all members such as non-facility training, cell phones, dosimetry, and medical.

Section C Page C-36



f) Document Control – Provide document control services.

g) Safeguards & Security (S&S) Operations Support (Taxes, Plans, Paid Absences) - Major functions

include physical security protection systems, information security, cyber security, personnel

security, material control & accountability, and protective force support.

3.3.7 Grounds Maintenance

a) General: The Contractor shall provide the necessary labor, equipment, and professional expertise

for mowing road shoulders, mowing lawn areas, edging sidewalks, keeping grounds and roadways

free of litter, maintaining shrubbery, and controlling vegetation growth in designated areas with

site approved herbicides. This scope covers approximately 2,100 acres.

i) Requirements:

(1) Mowing: Lawns and grass around parking lots shall be maintained so that the maximum

height of grass is eight (8) inches, with a minimum mowing height of three (3) inches

except where noted otherwise. The grass shall be cut in a manner that leaves the lawns and

grass areas free of scalping, rutting, bruising, and uneven or rough cutting. All mowing

shall be performed to achieve a uniform height when completed. Grass close or adjacent to

buildings, hydrants, parking lots, manholes, fences, trees, hedges, pumps, wells, and other

objects shall be left with a uniform cut.

(2) String Trimming: In areas where mowing is not possible, such as areas where rip rap is

installed, embankments, sloped ditch lines, fields, road shoulders, and perimeter fences,

the Subcontractor shall control the growth of grass and other vegetation using a string

trimmer or weed eater. In ditches and outfalls, the height of the vegetation shall be cut at a

minimum height of six (6) inches.

(3) Edging: Sidewalks, driveways, and curbs located in and around Lawn Management Areas

shall be edged. Grass clippings leaves or other remains shall not be scattered on the road,

sidewalks, or (Herbicide) crushed stone areas. The remains of excess grass clippings shall

be removed immediately after the edging and cutting have been completed.

(4) Field Cutting: Fields and roadways shall be maintained by farm machinery (tractor with

bush hog, etc.) at the frequency stated in the appropriate paragraph. Cutting height shall be

set at six (6) inches to avoid scalping of the ground surface.

(5) Fields, Roadways, Perimeter Fences, Rain Shelters and Storage Yards: Fields and

roadways grass cutting shall be performed mainly by farm machinery, tractor with bush

hog, etc. Mow twenty (20) feet on each side of perimeter fences. Perimeter fences shall be

kept clear of all vegetation (grass, weeds, vines, trees, etc.). Weed eating shall be performed

for a minimum of three (3) feet around all guardrails, signs and posts. There may be some

small trees (six inches or less in diameter) that shall require removal. The Contractor shall

pick up trash and debris prior to mowing.

Note: In areas where the predominant grass is Bahia, the height requirement does not include the seed

stalk. The seed stalk is included in the height requirement for all other species of grass. Bald spots with

gravel exposed or just under the surface of grass must be flagged to indicate these areas will be treated

with herbicide only to prevent ejection of rocks that may cause damage to facility windows and doors.

Section C Page C-37



b) Landscaping Services:

1) General: The Contractor shall be required to perform landscaping services consisting of

planting flowers, shrubbery, and the placement of straw.

i) Requirements:

(1) Placement of Straw or Mulch: Pine straw and/or pine bark shall be placed or replaced

in flowerbeds and shrubbery beds as needed with a minimum of soil disturbed. Any

soil removed in this process shall be replaced as appropriate.

(2) Maintenance of Flower Beds, Shrubbery and Trees: Flowerbeds and shrubbery are to

be maintained free of weeds. The Subcontractor shall cut back branches in and around

shrubbery, plants, and buildings. All hedges, bushes, and trees less than six (6) inches

in diameter shall be maintained according to their natural growth characteristics. All

pruning (Lawn Management Areas only) shall be performed to cut back new growth

to maintain a neat and uniform appearance. The Subcontractor shall not prune around

utility poles when overhead clearance is less than 12 feet.

(3) Removal of Unwanted Vegetation: The Contractor shall be responsible for removal of

weeds and grasses from all pavement cracks, asphalt, and parking lots or concrete

within all Lawn Management Areas or within 150 ft. of any building. Specific areas,

such as storage yards, cracks or joints in sidewalks and asphalt, shall have applications

of herbicide to remove and prevent growth of any vegetation. All debris generated from

these activities shall be removed by the Contractor.

c) Outdoor Debris Removal:

i) On Lawns: Trash, paper, leaves, and any potential hazards along with all other types of

foreign debris shall be removed before cutting and disposed of on the same day as

collected.

ii) Trash Cans: The Contractor shall empty trashcans that are located more than ten (10) feet

or beyond the perimeter of facilities. The Contractor shall pick up trash, debris from

entrance roads, parking lots, and inter-area fences once per week. Trash pickup shall be

done around buildings as needed but no less than once per week.

iii) Tree Limbs and Leaves: Subcontractor shall remove leaves, tree limbs less than six (6)

inches in diameter, and other debris, which present obstacles to grounds maintenance

operations.

Note: Include any obstructions of tree limbs greater than six (6) inches in the daily

report.

d) Debris Disposal: Debris collected during lawn maintenance operations shall be disposed of in an

area dumpster. The Contractor shall comply with the segregation requirements as stated on the

dumpster. Larger debris, such as trees and limbs, generated from ground maintenance activities

shall be disposed of at approved locations.

e) Approved Chemicals:

Section C Page C-38



1) All chemicals, including those used on site for vegetation control or pesticide treatment, shall

first be reviewed and approved by the Contractors Chemical Management Center before

application and shall be administered in accordance to manufacturer's recommendations, and

label instructions. All parties shall be notified at least one day in advance of specific

applications for purpose of monitoring. All Federal and State Environmental Regulations shall

be followed during performance of applications.

2) The applicator is responsible for following all label instructions regarding use, storage, and

disposal of the pesticide. Only pesticides registered with the USEPA under the FIFRA, as

amended, and/or registered by South Carolina for special and/or local needs shall be used at

SRS. Pesticide application shall be in accordance with applicable Contractor procedures,

“Rules, and Regulations for the Enforcement of the South Carolina Pesticide Control Act.” Use

of pesticides and herbicides shall be outlined in the Contractors Worker Safety and Health Plan

(WHSP) and any specific documentation that may be required by said plan. All pesticide and

herbicide applications shall be documented on a Pesticide Activity Report.

3) Any pesticide/herbicide container shall be labeled properly to identify contents and hazards

(e.g. Toxic, RUP, etc.)

NOTE: Per South Carolina Regulations for administration of restricted pesticide and herbicide

applications, the license holder must be able to be reached immediately by telephone unless the

label states otherwise.

3.3.8 Janitorial Services

a) Requirements:

1) The Contractor shall provide all management, supervision, labor, equipment, technical

services, and transportation necessary to provide complete janitorial and floor care services

for structures at SRS.

2) Service shall consist of a minimum of two shifts—one day and one evening shift. Janitorial

services are generally provided during core business hours (currently 9 A.M. through 3 P.M)

but may also include off shift emergency services and special requests, including those for

special events. Floor care services are generally provided during the evening shift when

building occupancy is low. Janitorial services include, but are not limited to, dusting, sweeping,

mopping, vacuuming, trash removal, cleaning restrooms and food consumption areas equipped

with running water. Floor care services include, but are not limited to, carpet shampooing and

deep cleaning and floor stripping, waxing, buffing, and sealing.

3) Facility periods of operation vary as certain facilities are in operation seven days a week,

twenty-four hours a day, while others are generally on a Monday through Friday schedule. In

addition, the periods of operation are subject to change due to the work performed and mission

requirements.

4) The Contractor shall use janitorial equipment, cleaning products and chemicals for janitorial

and floor care services provided by the Contractor. The Contractor shall furnish floor care

equipment for floor care services.

5) The number of facilities and gross square footage serviced may vary throughout the life of this

subcontract, depending on the operational status of a facility and/or whether a structure is being

Section C Page C-39



utilized to the extent janitorial or floor care services are warranted. Over approximately 800

plus facilities are serviced.

6) The Contractor shall furnish a quarterly report for services performed.

b) General Restocking and Cleansing:

1) The Contractor shall re-stock paper goods, soaps, lotions, feminine supplies, trash bags and

dishwashing liquids in cafeterias, lunchrooms, mini-kitchens, security stations, barricades, rifle

ranges, medical facilities, laboratories, and printing shops.

2) Cleaning shall include interior stairs, floors, water fountains (hard plumbed units), trash

containers, mats, and the proper disposal of discarded material.

c) Café, Lunchrooms, and Kitchen Areas

1) The Contractor shall provide janitorial services at the end of the lunch service period.

2) During cleaning operations, the lunchroom shall be clearly marked “Closed for Cleaning” with

an official SRS barricade. Service shall include inspecting, replenishing and cleaning paper

towel supply dispensers and dish soap as furnished by the Contractor. The Contractor shall

stock sufficient supplies to ensure supplies last until the next scheduled service day. If

additional waste containers or supply dispensers are needed, the Contractor shall notify the

appropriate Facility Administrator. The Contractor shall ensure that:

i) All accessible surfaces are dusted;

ii) All trash is removed;

iii) Sinks, plumbing fixtures, air and duct vents, waste containers and dispensers are washed,

cleaned, and disinfected each time cleaning services are provided. Sinks shall be washed

and cleaned inside and outside utilizing a disinfectant during each service;

iv) Tabletops and sides of lunch tables are cleaned and disinfected;

v) Kitchen can openers (electric or manual) are cleaned and disinfected;

vi) Refrigerator and microwave oven surfaces are cleaned, inside and outside, including door

seals, to remove dirt, dust, marks, film, streaks, smudges, lint, debris, and foreign matter;

vii) After washing and cleaning, all items shall be free of streaks, stains, scale, scum, rust,

stains, soap deposits and odors;

viii) Brushes, sponges, and cloths used to clean walls, floors and partitions shall are not to be

used to clean sinks;

ix) The Contractor shall be responsible for cleaning floors beginning in front of the serving

line and throughout the dining or seating areas;

x) All floors, wainscoting, partitions, walls, and doors are cleaned with a disinfectant and are

free of streaks, stains, marks, and rust;

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xi) Waste containers are emptied, cleaned, disinfected and their liner replaced;

xii) Plumbing, pipes, fixtures, faucets, and metal ware are cleaned to be free of dirt, dust,

streaks, marks, rust, stains, and deposits; and

xiii) Exhaust fan grills are cleaned.

d) Restrooms, Change Rooms and Janitorial Closets

1) Before the Contractors male or female employees enter a restroom designated for use by the

opposite sex, the restroom shall be checked and cleared. During cleaning operations, the

restroom shall be clearly marked "Closed for Cleaning" with an official SRS barricade.

Restroom services shall include inspecting, replenishing, and cleaning supply dispensers.

Restroom supplies include, but are not limited to, liquid soaps, hand lotions, paper towels,

feminine products, toilet tissue, toilet seat covers, and deodorizers as furnished by the

Contractor. The Contractor shall stock sufficient supplies to ensure supplies last until the next

scheduled service day. If additional waste containers or supply dispensers are needed, the

Contractor shall notify the appropriate Facility Administrator.

The Contractor shall ensure that:

i) All accessible surfaces are dusted;

ii) All trash is removed;

iii) Basins, utility sinks, toilet bowls, toilet seats, urinals, locker rooms, plumbing fixtures, air

and duct vents, mirrors, waste containers and dispensers are washed, cleaned, and

disinfected each time cleaning services are provided;

iv) Water closets, urinals, lavatories, and sinks are washed and cleaned inside and outside

utilizing a disinfectant during each service. The use of toilet bowl cleaners, acids or strong

alkalizers which damage glaze are not permitted. After such washing and cleaning, all

items shall be free of streaks, stains, scale, scum, urine deposits, rust stains, soap deposits

and odors. Brushes, sponges, and cloths used to clean any other part of the restroom

including water closets, urinals, walls, floors, and partitions shall not be used to clean

lavatories or sinks;

v) All floors, wainscoting, partitions, walls, and doors are cleaned with a disinfectant and are

free of dirt, stains, streaks, marks, and graffiti. Marks and graffiti the Contractor is unable

to remove shall be brought to the attention of the Facility Administrator;

vi) Mirrors are cleaned and polished;

vii) All metal fixtures and hardware are cleaned and free of streaks, stains, marks, and rust;

viii) Waste containers are emptied, cleaned, disinfected and their plastic liner replaced;

ix) Exterior locker surfaces and benches are dusted and cleaned;

Section C Page C-41



x) Shower stall rooms, locker rooms and dressing rooms shall be considered part of the

restrooms and cleaned to restroom standards. Bath enclosures, shower stalls, shower

curtains and shower floors shall be cleaned and disinfected to remove all spots, streaks,

stains, rust marks, soap deposits, scum and mildew each time services are provided;

xi) Plumbing pipes, fixtures, faucets, and metal ware are cleaned free of dirt, dust, streaks,

marks, rust, stains and deposits; and

xii) Exhaust fan grills are cleaned.

e) Glass, Mirror, and Lighting Fixtures

1) Glass and mirrors shall be serviced so that all accessible surfaces are clean and polished free

of all streaks, film, dirt, smudges, deposits, and stains.

2) All lighting fixtures shall be dusted and cleaned externally.

f) Entrance Way Cleaning

1) The Contractor shall clean exterior doors, stairs, stairwells, landings, handrails, steps and

sidewalks adjacent to and within twenty (20) feet of a building to remove dirt, debris, cobwebs,

spots, stains, smudges, litter, insect, bird, animal residue and other foreign matter. Doors, door

frames, door glass, (interior and exterior within 20 feet of door) door handles and plates shall

be cleaned to provide a uniform appearance free of tarnish, streaks, stains and hand or foot

marks. The entrance area shall be free of litter, smoking material, and debris.

2) The Contractor shall wipe down doors and walls of facility lobbies and entryways to remove

all dust, debris, litter, streaks, stains and hand or footmarks.

g) Furnishings and Equipment

1) Furniture Cleaning – Furniture, wall hangings and office equipment shall be free of surface

dirt, dust, streaks, spots, smudges, oily film, lint and cobwebs. Furniture shall include, but is

not be limited to, desks, tables, chairs, bookcases, file cabinets, modular office work surfaces

and similar items. Furniture wax shall be used on wood furniture only.

2) Water Fountain Cleaning – The Contractor shall disinfect all porcelain and polished metal

surfaces, including orifices and drains. After cleaning, the entire water fountain shall be free

from stains, streaks, spots, smudges, scale, and other foreign matter.

h) Window Blinds (horizontal and vertical) shall be wiped clean to be free of dust, dirt, stains,

smudges, spots and all foreign matter. The Contractor shall use care to avoid damage to blinds.

i) Household Waste Containers

1) Waste containers (including recycling containers) and housings shall be emptied, cleaned and

their plastic liners replaced with new liners. Waste containers, including container housings in

restrooms, change rooms, cafeterias and lunchrooms shall be cleaned inside and outside. After

cleaning, the containers shall be dry and new plastic liners installed. This includes all cigarette

butt receptacles and trash containers outside of facilities up to twenty (20) feet away from the

perimeter of the facilities. The area surrounding the cigarette butt receptacles and trash

Section C Page C-42



containers shall be cleaned free of trash, cigarette butts and any tobacco residue. Waste

removed from the waste containers shall be disposed of properly. Waste that falls on the floor

and outside grounds during waste removal shall be picked up and disposed of by the Contractor.

Any leakage from the waste containers shall be immediately cleaned and the affected elements

(i.e., floors, walls, etc.) restored to the quality standards described herein. These bags shall not

be dragged on the floors, sidewalks or grounds.

j) Vents and Grills

1) Exhaust and return air vents and grills (floor, wall, ceiling), shall be cleaned free of dirt, dust,

grease, grime, scum, film, streaks, smudges, and foreign matter. Materials such as cloths and

sponges used for this cleaning shall be clean and rinsed in approved sanitizing solutions used

for no other purpose.

k) Elevators

1) Elevator walls, doors and handrails shall be wiped clean free of dirt, dust, streaks, smudges, or

other foreign matter. Elevator floors shall be swept/vacuumed/mopped to remove dirt, dust,

debris, trash, and any other foreign matter.

l) Special Cleaning Requirements

1) Rooms, areas and spaces containing electronic data processing equipment, and other highly

sensitive equipment, shall be vacuumed and damp mopped free of dirt, dust, molds, marks,

streaks, smudges and foreign matter. No sweeping shall be allowed in these equipment rooms

and spaces and dusting with cloths shall not be permitted. The Contractor shall ensure that no

liquids seep through or penetrate the subfloor or underfloor cabling and ductwork.

2) Hazardous Operations – Signs shall always be displayed in areas where cleaning operations

require the use of equipment or supplies that may cause a traffic obstruction or personnel

hazard. Standing signs shall be placed to alert occupants and visitors of wet or slippery areas.

Wet janitorial work, such as mopping, requires the use of warning barricades. The Contractors

employees shall not place mops, brooms, machines, or other equipment in locations that would

create safety hazards and shall pause in their work to allow passage of personnel and

equipment.

m) Floor Care

Requirement: Floors shall be cleaned and maintained by the Contractor. The Contractor shall be

responsible for moving all equipment and furniture necessary to accomplish the work. However,

permanently located equipment and furniture such as desks, computers, safes, and file cabinets

shall not be required to be moved, nor shall any electrical wiring be disconnected. All furniture or

other equipment moved during the operation shall be returned to its original position. Floors shall

be swept, wet/damp mopped or vacuumed (as applicable) to remove all dust and debris.

n) Concrete, Tile and Wood Floor Surfaces

1) The Contractor shall be responsible for moving all equipment and furniture necessary to

accomplish the work. However, permanently located equipment such as desks, computers,

safes and file cabinets shall not be required to be moved nor shall any electrical wiring be

disconnected. All furniture or other equipment moved during the operation shall be returned to

Section C Page C-43



its original position. Concrete, tile and wood floors include, but are not limited to, restrooms,

lunchrooms, cafeterias, kitchens, stairs, stairwells, landings, loading dock areas and steps.

(a) Spray Buffing – Prior to spray buffing, floors shall be damp mopped. When completed, a

spray- buffed floor shall have a uniform, non-skid and high-gloss finish, clean and free of

scuff and heel marks. The floor finish shall be uniform from wall to wall, including

baseboards and corners.

(b) Stripping and Sealing – Floors, including corners, shall be swept or dust mopped, then

stripped to remove all built-up sealer, wax and imbedded dirt prior to re-sealing or waxing.

Floors shall be coated with a slip-resistant sealer that is applied as specified by the

manufacturer’s recommendations. All coating shall be thoroughly dry before application

of the next coat. When stripping and sealing of floors is completed, the floor shall be

cleaned and have a smooth slip- resistant surface.

(c) Waxing and Buffing – After stripping and sealing, the waxed and buffed floor shall present

a uniformly bright surface luster and clean appearance, free from dirt, traffic marks, stains,

swirl marks, streaks, and debris without splashes on baseboards and walls.

(d) Scrubbing – All scrubbed floors shall have cleaned surfaces free from dirt, dust, marks,

residue and all other matter foreign to the floor surface.

(e) Sealing – When completed, the sealed floor shall have a clean and bright slip-resistant

surface including corners and under furniture.

(f) Concrete and Ceramic Tile Floor Care – Concrete and ceramic tile floors shall be free of

streaks, stains, marks, spots, gum and other matter foreign to floor surfaces. Such floors

shall be clean, including corners and under furniture. Concrete and tile floors shall be

sealed and waxed, except for floors specifically excluded by notice from the STR or

authorized designee.

(g) Spot Cleaning – The Contractor shall spot clean surfaces to remove all stains and deposits

to maintain floors free of streaks, stains, soil, and other debris. Spot cleaning and scrubbing

floors without sealing shall be performed on a special request basis.

o) Carpeted Floors and Rugs

1) The Contractor shall be responsible for moving all equipment and furniture necessary to

accomplish the work. However, permanently located equipment such as desks, computers,

safes, and file cabinets shall not be required to be moved, nor shall any electrical wiring be

disconnected. All furniture or other equipment moved during the operation shall be returned to

its original position.

i) Carpet Cleaning, Rugs and Mats – Before cleaning, carpets, mats, and rugs shall be

thoroughly vacuumed removing all dust, dirt, and debris. Dry-cleaning and wet cleaning,

with appropriate cleaning agents, are acceptable carpet cleaning methods. Carpets and mats

shall have a uniform appearance free of streaks, stains, spots, soil, swirl marks, detergent

residue, and debris. Prior to replacing furniture and returning the room to its original

position, all carpets and mats shall be fully dried. Note: Regardless of the methods used by

Section C Page C-44



the Contractor, all cleaned carpets shall be completely dry to permit use by employees on

the next scheduled business shift following the time of cleaning.

ii) Mat Cleaning – Each time floors are swept, dust mopped or vacuumed, all walk-off mats

and rugs in the area shall be cleaned. Soil and moisture underneath the mats and rugs shall

be removed and the area under each mat cleaned along with the floor. The mats and rugs

shall be returned to their original positions.

iii) Spot Cleaning – The Contractor shall spot clean surfaces to remove all stains and deposits

to maintain carpeted floors free of streaks stains, soil and other debris. Spot cleaning

between regularly scheduled service visits shall be performed on a special request basis.

3.3.9 General Site Maintenance

a) Requirements

1) The Contractor shall develop a maintenance program and perform predictive, preventative, and

corrective maintenance services on approximately 50 separate facilities that include fixed

administrative and support buildings and trailers. This list shall be maintained with consultation

and input provided by the DOE Contracting Officer’s Representative (COR).

i) The Contractor shall provide all equipment, labor, parts, supervision and transportation

(service vehicles) required to perform the assigned facility maintenance and to ensure that

the quality of items and services meets the requirements of this section, applicable Work

Order Documents, and all applicable Federal, State and local laws and regulations.

ii) The Contractor shall respond to repair service calls, which shall include any adjustments

or replacement of parts required to maintain equipment in accordance with the

manufacturer's requirements.

iii) The Contractor shall provide 24-hour onsite support in response to emergency calls.

iv) The Contractor shall ensure that all regularly scheduled tasks are completed during regular

business hours. Any tasks that require working outside of normal business hours shall be

coordinated and approved by the COR. The Contractor shall immediately notify the

Contracting Officer’s Representative (COR of deficient conditions found during any

maintenance service calls.

b) Work Planning

1) The Contractor shall provide a Work Planner who shall be responsible for the planning of tasks

for facility maintenance and repair. The Work Planner shall:

i) Coordinate with the Work Control Manager (or designee);

ii) Provide technical reviews of maintenance work packages;

iii) Provide technical analysis of time and material requirements for work activity, including

preparing detailed material take-offs/specifications for bill of materials and work activity

labor estimates;

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iv) Perform field walk downs, prepare, review, and issue corrective maintenance work

requests and work packages;

v) Develop and issue predictive and preventative maintenance records and work packages;

vi) Prepare and /or review specific instructions for the isolation, containment, and de-

energizing of affected systems, if any, according to established SRS procedures; and

vii) Serve as the primary interface for facility maintenance tasks.

c) Facility Maintenance

1) The Contractor shall maintain an on-site presence during the normal daily work hours with the

appropriate number of personnel and service vehicles depending on the amount of scheduled

work, backlog and personnel qualifications required to complete assigned tasks. Facility

maintenance tasks include, but are not limited to:

i) Interior and exterior electrical fixtures installed on buildings/trailers including ballast,

bulbs, switch and receptacle covers. The Contractor shall not perform electrical repairs or

services beyond the immediate location of any electrical fixture without prior approval of

the Facility Maintenance Manager;

ii) plumbing fixtures including toilets, sinks, showers, and associated valves;

iii) inspection/replacement of hot water heaters and pressure valves on hot water heaters;

iv) vent covers on buildings/trailers;

v) decorative fixtures and trim on buildings/trailers;

vi) floor maintenance and repair (carpeted floors where applicable);

vii) interior ceilings of buildings/trailers;

viii) interior/exterior walls /bulkheads of buildings/trailers;

ix) interior/exterior doors or door fixtures of buildings/trailers;

x) interior/exterior windows and window fixtures of buildings/trailers;

xi) cabinets, office furniture and shelves;

xii) placards (safety and directional signage);

xiii) handrails, steps, and guard rails installed on buildings/trailers;

xiv) roofs and gutters, NOTE: Roofing repairs shall be limited to seal coating and

repairing leaks;

xv) benches, seats, and tables;

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xvi) hand earthen excavation;

xvii) removal and disposal of the refrigerant contained in equipment to be excessed or

repaired;

xviii) monthly fire extinguisher inspections; and

xix) perform facility fire prevention and life-safety inspections.

d) Facility Maintenance Boundaries

1) Work on trailers is limited to the interior/exterior of the trailer structure and the associated

deck, stairs, handrails, skirts, and underpinning. Electrical work shall be conducted downstream

of the trailer main disconnect.

2) Work on domestic water/sewer lines is limited to the valves within the building/ trailer or

immediately under the trailer. The Contractor will be required to isolate exterior building and

trailer water supply valves per approved work packages and lock outs to secure system

boundaries for repairs. The Contractor shall advise building occupants.

C.3.3.10 Management of Standards/Requirements Identification Document Functional Areas

The Contractor shall maintain the processes and procedures required to manage the

Standards/Requirements identification Document (S/RID) functional area program work scope and its

implementation to ensure execution of fully compliant work to all operations and projects. The management

of functional area support by the Contractor shall consist of twenty (20) formal SR functional areas and

associated work scope.

These functional areas are:

a) Management Systems;

b) Quality Assurance;

c) Configuration Management;

d) Training and Qualifications;

e) Emergency Management;

f) Safeguards and Security;

g) Engineering Program;

h) Construction Program;

i) Conduct of Operations;

j) Maintenance;

k) Radiation Protection;

l) Fire Protection;

m) Packaging & Transportation;

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n) Environmental Restoration;

o) Facility Disposition;

p) Waste Management;

q) Research & Development Experimental Activities;

r) Nuclear and Process Safety;

s) Occupational Safety & Health; and

t) Environmental Protection.

Management of each Functional Area shall consist of oversight of field implementation, overall staffing

levels across the functional areas, subject matter experts, and required records and reporting. In the

event the Contractor becomes non-compliant with the S/RID, appropriate action to protect human

health and safety and the environment shall be taken until compliance is re-established. When activities

are not in compliance with appropriate requirements, the Contractor shall accept violation notices and

be responsible to pay any resulting fines assessed in accordance with the Section H clause entitled

DOE-H-7022, Contractor Acceptance of Notice of Violation or Alleged Violations, Fines, and

Penalties.

C.3.3.11 Integrated Safety Management System

The Contractor shall develop and submit to the CO for approval a single Integrated Safety Management

System (ISMS) program description covering all PWS activities in accordance with DOE Acquisition

Regulation (DEAR) clause 970.5223–1, Integration of Environment, Safety, and Health into Work

Planning and Execution. The Contractor shall annually review, and submit to the CO for approval, any

proposed changes to the ISMS program description. The Contractor shall also annually review, and

submit to the CO for approval, changes to the safety Performance Objectives, Measures, and

Commitments (POMCs) consistent with and in response to DOE’s program and budget execution

guidance and direction.

C.3.3.12 Safety Culture and Safety Conscious Work Environment

The Contractor shall establish and maintain a strong Safety Culture and Safety Conscious Work

Environment (SCWE), as required by DOE’s Nuclear Safety Policy (DOE P 420.1) and Integrated

Safety Management Policy (DOE P 450.4A) The Contractor shall provide special emphasis on

behaviors and values that specifically enhance sustained performance in three Safety Focus Areas:

Leadership, Employee Engagement and Organizational Learning. The Contractor shall leverage

required Employee Concerns Programs and Differing Opinions Processes to encourage free, open and

fearless expression of employee concerns and their resolution in support of a strong safety culture. The

Contractor shall take immediate and commensurate action to eliminate actions or an environment

contributing to a chilling effect on employees or the working environment such as harassment,

intimidation, retaliation and/or discrimination.

C.3.3.13 Government Furnished Property (GFP)

The Contractor shall participate in, provide services to other SRS contractors, and ensure GFS&I are

identified and documented in accordance with the SRS Interface Management Plan. The DOE is

responsible for the oversight of the individual SRS Contractors the list of Government Furnished

Property is found in the Document Library, as referenced in Section J, Attachment J-18.

Section C Page C-48



The Contractor shall analyze current GFS&I services it provides to other SRS Contractors for

opportunities to reduce costs to the Government through self-performance, subcontracting or working

with the SRS Contractor(s) to identify opportunities to increase efficiencies, methodologies, etc. The

Contractor shall document cost saving opportunities monthly and submit to DOE for consideration and

potential implementation.

C.3.3.14 Functional Service Agreements (FSAs)

FSAs are included in the scope and funding of the Contract and are provided by the Contractor as

GFS&I to the other SRS Contractors. Each fiscal year, funding is obligated to the Contract on a

scheduled basis for the SRS contribution of the FSAs. The Contractor shall interface with the SRS

Contractors to ensure the FSA requirements are fully addressed. The Contractor is responsible for

ensuring that all FSA services are provided.

The Contractor shall periodically review all services it provides under each FSA and identify any

activities for which the Contractor gives no support or where the SRS Contractors have their own

activities that duplicate those charged as part of the site FSA. DOE, in conjunction Contractor, will

evaluate the need to revise the FSA services annually. The funding for the SRS Contractor’s allocated

portion of the FSA work scope will continue to be provided by DOE directly to the Contractor. The list

of FSAs is identified in Section J, Attachment J-15. SRS Interface Management Plan.

C.3.4 Safeguards, Security and Emergency Management

C.3.4.1 Program Management

C.3.4.1.1 Protection Program Management

C.3.4.1.1.1 Program Management and Administration


a) Establish a safeguards and security (S&S) planning approach that will provide facilities with a

consistent method for identifying, developing and documenting sound risk mitigation strategies by

identifying all critical Safeguards and Security (S&S) performance, technical, schedule, and cost

elements; and

b) Conduct S&S planning activities to develop S&S plans describing the assumptions and approved

operating conditions necessary to protect national security and property assets, as well as the public,

DOE employees, and contractor employees, from malevolent actions by adversaries for each

facility as approved by DOE.

C.3.4.1.1.2 Resources and Budgeting


a) Develop and allocate S&S budgets for assigned programs, including budgets for the infrastructure

that supports S&S missions, which ensure compliance with S&S requirements; and

b) Provide annual and ad hoc program planning documents, budget formulations, program-level

reports, and presentations as requested by DOE.

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C.3.4.1.1.3 Personnel Development and Training


a) Identify S&S training needs for S&S staff (initial, refresher, and on-the-job) consistent with the

knowledge and skills required to perform assigned S&S tasks and/or responsibilities as determined

by valid and complete job analyses;

b) Develop an S&S Annual Training Plan that includes all S&S activities and areas;

c) Train S&S personnel to the level of proficiency and competence required to perform assigned S&S

tasks and responsibilities; and

d) Provide continuing training to staff to maintain job proficiency.

C.3.4.1.2 S&S Planning and Procedures


a) Conduct Security Risk Assessments or Vulnerability Assessments which indicate system

effectiveness or security risk to Departmental assets based on defined criteria in DOE policy,

including assessment of the consequence of loss of an asset and the asset’s vulnerability to a defined

threat;

b) Develop an Implementation Plan for compliance with the Design Basis Threat and submit to DOE

for approval;

c) Develop security plans for all facilities that reflect the assets, security interests, and approved S&S

program implementation at that location and any residual risks associated with operation under the

security plan;

d) Develop security procedures which implement the Facility Security Plans;

e) Maintain the currency of Security Risk Assessments, Facility Security Plans, and security

procedures in accordance with changing conditions;

f) Review and update Security Risk Assessments and Facility Security Plans annually;

g) Support and contribute to the SRS Security Conditions (SECON) Plan;

h) Implement SECON measures for a wide range of threats and help disseminate appropriate, timely,

and standardized information to SRS tenants in the event of a crisis or emergency; and

i) Document equivalencies or exemptions from DOE S&S Policy requirements are which are

supported by sufficient analysis to form the basis for an informed risk management decision and

identify compensatory measures or alternative controls to be implemented.

C.3.4.1.3 Management Control

C.3.4.1.3.1 DOE Surveys and Contractor Self-Assessment Programs


Section C Page C-50



a) Conduct self-assessments of all S&S areas annually to ensure the facility is in compliance with all

security requirements appropriate to the activities, information, and conditions at the location;

b) Conduct performance testing of S&S program elements during self-assessments;

c) Develop and manage a centralized SRS corrective action management program to monitor, track,

and resolve S&S findings, suggestions, and other opportunities for improvement identified in DOE

periodic surveys and by other outside sources in the S&S Program;

d) Provide quarterly corrective action status updates for open findings to DOE within the DOE-

required timeframes;

e) Support DOE S&S surveys; and

f) Support DOE-HQ and other Government reviews (such as the Government Accountability Office).

C.3.4.1.2.2 Performance Assurance Program (PAP)


a) Develop and maintain a PAP for its facilities that encompasses all S&S topical areas relating to

Program Management Operations, Physical Protection, Protective Force, Information Security,

Personnel Security, and Materials Control and Accountability that are relevant to protection of

assets at the facility/site;

b) Ensure that essential elements used to protect DOE S&S interests are identified; and

c) Perform operability and effectiveness testing of essential elements to verify they meet established

requirements for reliability, operability, readiness, and performance prior to and during operational

use.

C.3.4.1.2.3 Resolution of Findings


a) Ensure that corrective actions for issues identified in DOE surveys and contractor self-assessments

are tracked until issues are resolved;

b) Implement corrective actions in a timely and effective manner; and

c) Validate corrective actions for effectiveness to prevent recurrence of the issues.

C.3.4.1.2.4 Incident Reporting and Management


a) Develop the site Incident of Security Concern (IOSC) program plan which addresses all

requirements of DOE and national policy;

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b) Assess and categorize all incidents to determine the appropriate level of notification which will

influence the consideration for external notification, corrective actions, damage assessments, etc.;

c) Perform tracking and trending analyses on the collective set of incidents for the purpose of

monitoring security program performance and modifying site security procedures accordingly; and

d) Assess the impacts of incidents relative to other site programs and security interests and coordinate,

as necessary, with the programmatic element responsible for the information that is compromised

or suspected of compromise.

C.3.4.1.4 Program Wide Support

C.3.4.1.4.1 Facility Approval and Registration of Activities


a) Process subcontractors requiring access to classified information or Special Nuclear Material for

Facility Clearances (FCLs.);

b) Provide complete information to enable the DOE cognizant security office and/or other DOE

Federal authorities to ascertain the attendant risk and whether classified information and other

security assets are adequately protected, including but not limited to accurate and complete

submissions of DOE F 470.1, Contract Security Classification Specification (CSCS), and DOE F

470.2, Facility Data and Approval Record (FDAR), for entry into the Safeguards and Security

Information Management System (SSIMS); and

c) Report any change that might affect the validity of the FCL to DOE.

C.3.4.1.4.2 Foreign Ownership, Control or Influence


a) Coordinate completion and review for accuracy the FOCI/Facility Clearance package for itself and

subcontractors prior to submittal to DOE;

b) Submit FOCI information required by DOE and national policy into the DOE eFOCI system; and

c) Ensure subcontractors requiring access to classified information or Special Nuclear Material submit

FOCI information required by DOE and national policy into the DOE eFOCI system.

C.3.4.1.4.3 Security Management in Contracting

The Contractor shall disseminate (flow down) S&S requirements to subcontractors at any tier to the extent

necessary to ensure compliance with the requirements.

C.3.4.2 Protective Force


a) Obtain all Protective Force services from the SRS Protective Force Contractor through the DOE-

SR prime contract; and

Section C Page C-52



b) Support and integrate operational/business activities in conjunction the SRS Protective Forces in

use at SRS for the physical protection of SNM, classified materials, industrial assets, and mitigation

and deterrence of radiological and toxicological sabotage events

.

Supplemental Information:

The DOE-SR has a prime contractor that provides Protective Forces (e.g., armed personnel, specialized

equipment, and tactical procedures) to protect DOE assets, including people and property on the

Savannah River Site. The Protective Force contractor is responsible for the protective force activities;

however, many areas of facility operations management (e.g., information about the facility, reporting

about events in the facility and access to the facility) will require cooperation and support from the

contractor.

C.3.4.3 Physical Protection

C.3.4.3.1 Access Controls


a) Manage and implement entry and access control systems, including installation, administration,

and maintenance activities, to ensure only appropriately cleared and authorized personnel are

permitted in SRS security areas;

b) Manage and implement an entry and exit screening / inspection program at security area boundaries

to detect prohibited and controlled articles before being brought into DOE facilities;

c) Post signs to convey information on the prohibited and controlled articles; the inspection of

vehicles, packages, hand carried items, and persons entering or exiting the security area; the use of

video surveillance equipment; and trespassing (see 42 U.S.C. Section 2278a);

d) Implement the SRS Locks and Keys Program to protect, control, and account for S&S locks and

keys in accordance with DOE policy; and

e) Document the SRS Prohibited and Controlled Articles program which defines articles that may not

be introduced in SRS security areas and the process for introducing such articles, if required.

C.3.4.3.2 Intrusion Detection & Assessment Systems


a) Configure and deploy Intrusion Detection and Assessment systems to protect classified matter,

Government property, personnel and SNM to detect breaches of security barriers or boundaries so

that appropriate response actions may be initiated;

b) Provide design and engineering services for the installation and maintenance of SRS site security

systems;

c) Develop specifications for equipment, engineering change notices, work instructions and

preventive maintenance procedures;

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d) Manage and perform intrusion detection systems installation and maintenance activities (e.g.,

SNM-related detectors and alarm systems); and

e) Pursue activities that identify S&S technology improvement/upgrade needs, evaluate commercially

available products that may enhance capabilities, and monitor equipment installed at testing

facilities to assess its reliability over an extended period.

C.3.4.3.3 Barriers and Delay Mechanisms

The Contractor must configure and deploy barriers such as fences, walls, doors and activated barriers to

serve as the physical demarcation of security areas and to deter and delay unauthorized access.

C.3.4.3.4 Design, Testing and Maintenance (S&S Systems)


a) Design and maintain physical security and access control systems to protect classified matter,

Government property, personnel and SNM;

b) Design security system upgrades for existing facilities with changing requirements;

c) Modify and maintain installed systems to prolong system life or improve efficiency;

d) Design security systems for new facilities based on DOE specifications, risk assessments, and

project operations;

e) Include security systems requirements in the functional requirements document and facility design

reviews;

f) Install new security systems to ensure compliance with engineering specifications and DOE

reliability requirements with minimal need for recurring expenses;

g) Establish and implement a regularly scheduled testing and maintenance program to ensure security

related subsystems and components are maintained in operable condition and to maintain a high

degree of reliability and uptime for security systems;

h) Maintain records of the failure and repair of all equipment so that type of failure, unit serial number,

and equipment type can be compiled;

i) Implement compensatory measures in a timely fashion for security systems that are, or become,

unavailable; and

j) Notify DOE of implementation of compensatory measures for inoperable systems.

C.3.4.3.5 Communications


a) Provide S&S communications equipment to facilitate reliable information exchanges between

protective force personnel;

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b) Implement and maintain security system transmission lines and data which are protected in a graded

manner from tampering and substitution;

c) Implement and maintain primary and auxiliary electrical power supply elements which are

protected from malicious physical attacks;

d) Implement and maintain lighting systems which enable detection and assessment of unauthorized

persons; and

e) Implement and maintain S&S alarm management and control systems in compliance with DOE

and national policy requirements regarding annunciation, redundancy, and monitoring.

C.3.4.4 Information Security

C.3.4.4.1 Basic Requirements and Controlled Unclassified Information (CUI)


a) Implement and maintain a CUI program, including implementing procedures, for identifying and

protecting unclassified sensitive information generated, processed and stored in support of assigned

missions;

b) Ensure that access to documents marked as containing CUI or information from such documents is

only provided to those persons who need to know the information to perform their jobs or other

DOE-authorized activities;

c) Review documents to be released to the public for CUI;

d) Perform reviews and provide security expertise for export control information (ECI), applied

technology (AT), and other CUI to SRS tenants;

e) Implement an Unclassified Controlled Nuclear Information (UCNI) program consistent and

compliant with 10 CFR part 1017;

f) Appoint a formally designated Classification Officer responsible for administering the UCNI

program and for identifying any production facilities or utilization facilities as defined in 10 CFR

1017.4;

g) Appoint and train UCNI Reviewing Officials competent in their authorized subject areas for all

SRS tenants;

h) Develop, maintain and coordinate UCNI guidance for all SRS tenants;

i) Mark all UCNI documents and material per 10 CFR part 1017;

j) Determine whether unclassified documents created and/or handled in the performance of this

contract contain Official Use Only (OUO) information; and

k) Ensure that documents determined to contain OUO information are marked appropriately and that

documents determined to no longer warrant protection as OUO have their markings removed.

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C.3.4.4.2 Technical Security


a) Implement and maintain Technical Security programs for applicable SRS facilities including the

following program elements:

1) Technical Surveillance Countermeasures (TSCM): Program designed to detect, deter, isolate,

and nullify technical surveillance penetrations and technical security hazards;

2) TEMPEST: Program designed to prevent the unauthorized intercept of compromising

emanations that may be present in information processing communication equipment, systems,

and components;

3) Protected Distribution Systems (PDS): Program designed to protect unencrypted classified

signal/data lines that exit secure areas and traverse through areas of lesser security;

4) Wireless Security (WISEC): Program designed to test/evaluate the impact of mobile and fixed

wireless communication devices used in or near classified and sensitive unclassified activity

areas for the purpose of determining risks and countermeasures; and

5) Communications Security (COMSEC): Program designed to protect and control the means

and materials used to provide encrypted communications.

b) Appoint TSCM officers for each applicable SRS facility responsible for interfacing with the federal

TSCM Operations Manager, and in general, coordinate and manage the Technical Security

program, including dispositioning findings.

Supplemental Information:

DOE-SR retains a trained and qualified TSCM team responsible for performing services in all SRS

Office of Environmental Management facilities requiring the use of technical instruments and

equipment (“instrumented services”) for all site contractors and tenants in EM facilities (Note: The

Tritium Facilities and the Savannah River Plutonium Production Facility are NNSA facilities.). SRS

contractors and other tenants are responsible for complying with all other requirements of DOE and

national policy.

C.3.4.4.3 Operations Security (OPSEC)


a) Implement and maintain an OPSEC program covering each site and facility to ensure the protection

of Critical Information (CI) from compromise and unauthorized disclosure to ensure mission

effectiveness and protection of operations and activities;

b) Appoint an OPSEC Program Coordinator to manage the OPSEC program;

c) Maintain facility specific OPSEC working groups with the objective of maintaining facility

personnel awareness of Critical Information;

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d) Annually review and update the Critical Information List to ensure it reflects current assets, threats,

operations, and other relevant factors;

e) Conduct OPSEC assessments of SRS facilities having Category I SNM (or credible roll-up to

Category I SNM) and Top Secret, or Special Access Program (SAP) information within their

boundaries; and

f) Conduct OPSEC reviews of SRS facilities that process, or store classified or sensitive information.

C.3.4.4.4 Classification Program


a) Maintain a classification program that ensures the identification of classified information through

the accurate application of classification standards;

b) Appoint a Classification Officer (approved by DOE) to manage and conduct the classification

program for SRS;

c) Perform classification reviews of documents or material potentially containing classified

information to ensure that such information is identified for protection;

d) Perform classification reviews of all documents intended for public release;

e) Identify and maintain appropriate classification guidance for classified subject areas and ensure it

is available to SRS organizations that are potential generators of classified information;

f) Ensure that contractor Derivative Classifiers and Derivative Declassifiers have appropriate and

current classification guidance;

g) Appoint an adequate number of Classification Officials for each organization to support assigned

missions and ensure authority descriptions are accurate and adhered to;

h) Perform periodic self-assessment of the classification program at least once every 2 years;

i) Conduct training programs in accordance with DOE policy to ensure that employees serving as

classification officials are competent in their classification-related responsibilities;

j) Compile statistics concerning the Contractor’s classification program and provide them to the DOE

Classification Officer, including the number of Derivative Classifier documents reviewed, on a

quarterly basis; and

k) Coordinate the declassification of SRS documents, as necessary.

C.3.4.4.5 Classified Matter Protection & Control (CMPC)


a) Implement and maintain a CMPC program to protect, handle and store classified information and

critical information in accordance with applicable DOE and national requirements;

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b) Ensure all classified information in use is under the direct control of an individual who meets the

requirements for authorized access to the information and is protected from unauthorized physical,

visual, aural, cyber, and other access;

c) Analyze and document all instances of nonconforming storage and permanent burial in accordance

with DOE policy;

d) Establish and maintain procedures for reproduction which limit reproduction of classified matter

to the minimum number of copies consistent with operational requirements and identify equipment

authorized in accordance with local procedures and cyber security policy;

e) Establish and maintain procedures for the transmission and receipt of classified matter which deter,

detect, and respond to unauthorized access to the matter;

f) Establish and maintain procedures for the destruction of classified matter which ensure destruction

beyond recognition and do not permit subsequent recovery of classified information;

g) Safeguard Foreign Government Information and NATO information in accordance with US policy

requirements;

h) Ensure all classified documents are marked in accordance with DOE and national policy;

i) Approve copiers and shredders used in classified document reproduction or destruction;

j) Provide CMPC training to cleared SRS personnel;

k) Manage accountable matter to ensure chain of custody and ability to locate items at any time;

l) Complete an annual Accountable Matter Inventory and report discrepancies to DOE; and

m) Operate and manage a Classified Document Control Center for the proper receipt, storage and

maintenance, distribution, control, protection, and disposition of classified matter produced, and

received for SRS Government and Contractor entities.

C.3.4.5 Personnel Security

C.3.4.5.1 Access Authorizations and Badging


a) Provide a centralized Personnel Security Program including developing internal implementing

procedures for these activities;

b) Conduct pre-employment and pre-processing actions for security clearances in support of SRS

tenants;

c) Review all completed security forms and related material for adequacy and completeness before

they are submitted to DOE;

d) Maintain Personnel Security Files in accordance with DOE and national policy;

Section C Page C-58



e) Review security clearance justifications on a periodic basis to keep the number of clearances to the

minimum necessary for work execution;

f) Report derogatory information, name changes, and other reporting requirements that pertain to

cleared individuals to DOE in accordance with established DOE timeframes;

g) Maintain current records that reflect, by contract numbers, all contractor employees granted

security clearances, including the contractor employee’s name, DOE file number, and the date the

security clearance was granted;

h) Provide projections of security clearance investigations and associated costs (anticipated annually)

for SRS tenants as requested by DOE;

i) Provide badge services for SRS tenants;

j) Process and account for security credentials and badges and track the disposition of badges, (e.g.,

lost, expired, returned) for SRS employees, contractors, visitors, and vendors;

k) Develop procedures for obtaining security badges, keys, and proximity cards from terminating

employees and coordinate with security operations to remove such individuals from automated

access control systems; and

l) Support the issuance of HSPD-12 PIV credentials at the SRS enrollment site, as required.

C.3.4.5.2 Human Reliability Program (HRP)


a) Administer the SRS HRP (excluding the DOE HRP);

b) Serve as the focal point for coordination of activities between the DOE HRP Certifying Official,

the onsite medical provider, management, industrial relations/human resources personnel, drug-

testing technicians, and others as necessary;

c) Prepare and maintain an HRP management / implementation plan for DOE approval and review

and update the plan annually;

d) Make notification to DOE of HRP status change of employees (e.g., disqualification /

requalification, positive drug/alcohol test results, drug/alcohol testing for an occurrence or

reasonable suspicion, failure to report for drug/alcohol testing, security concerns) according to the

timeliness requirement established by DOE;

e) Notify DOE of HRP disqualifications, positive drug/alcohol test results, and drug/alcohol testing

for an occurrence or reasonable suspicion according to the timeliness requirement established by

DOE;

f) Provide a written description / report of the circumstances associated with an HRP status change to

DOE according to the timeliness requirement established by DOE;

g) Initiate and track enrollment activity associated with HRP personnel during the HRP review and

approval process and ensure completion of this process for each individual;

Section C Page C-59



h) Coordinate and track SRS drug/alcohol testing required by the HRP (except DOE personnel) to

include initial, random, annual, reasonable suspicion, and occurrence testing;

i) Perform random testing at the rate required for completion of annual testing as required; and

j) Develop and administer the SRS HRP training program (HRP initial and refresher training) for

HRP employees and their managers and ensure completion and documentation of training.

C.3.4.5.3 Classified Visits

The Contractor shall coordinate and manage the SRS Classified Visits Program and associated processes

for all SRS tenants.

C.3.4.5.4 Safeguards and Security Awareness


a) Administer a Safeguards and Security Awareness program to inform facility personnel of their

personnel security responsibilities and continuously reinforce good security practices;

b) Coordinate with DOE and SRS tenants to maintain awareness of SRS security issues/topics and

incorporate them into the Security Awareness Program, as appropriate;

c) Develop and conduct initial, comprehensive, refresher, and termination briefings for all individuals

with a DOE security clearance in accordance with DOE policy;

d) Develop and issue supplemental awareness materials tailored to local facility conditions which are

appropriate for both cleared and non-cleared employees and visitors, to make them aware of their

security responsibilities;

e) Conduct annual security refresher training and track completion; and

f) Ensure that all individuals granted DOE security clearances (access authorizations) execute a

Standard Form (SF) 312, Classified Information Nondisclosure Agreement, prior to being granted

access to classified information or matter or SNM.

C.3.4.6 Materials Control & Accountability

C.3.4.6.1 Program Administration


a) Develop and implement a comprehensive MC&A Plan that defines the program at the Site and

provides the safeguards authorization for the Site/facility operator to possess accountable nuclear

materials;

b) Ensure the MC&A Plan specifies how nuclear materials are accounted for and controlled in a

graded manner based on the consequence of loss;

c) Assign an MC&A Manager organizationally independent from operations and programs / projects,

with overall responsibility for MC&A;

Section C Page C-60



d) Approve and periodically evaluate nuclear materials custodians for approved Material Balance

Areas;

e) Integrate the MC&A program with other S&S programs and Site operations;

f) Serve as the primary point-of-contact for International Atomic Energy Agency (IAEA)-related

activities in SRS facilities;

g) Coordinate information flow to the DOE/IAEA;

h) Host and escort IAEA inspectors while on the SRS;

i) Organize and plan IAEA-related activities and briefings;

j) Maintain IAEA inspector records related to radiation exposure, training, and access authorization;

and create;

k) Prepare, distribute, and maintain inspection records, IAEA nuclear material reports, and reports on

inspection activities; and

l) Maintain the Design Information Questionnaire.

C.3.4.6.2 Material Accountability


a) Establish material balance areas which serve as the basis of the accounting structure;

b) Maintain and utilize a formal nuclear material accounting system which accurately states the

nuclear material inventory utilizing transactions and adjustments and provides a complete audit

trail for all nuclear material from receipt through disposition;

c) Provide data and reports from the nuclear material accounting system on nuclear material sufficient

to support local, national, and international commitments; and

d) Appoint Nuclear Material Representatives (NMR) and NMR alternates to oversee the control and

accounting of reportable quantities of nuclear materials.

C.3.4.6.3 Materials Control


a) Implement Material Control containment and surveillance programs in conjunction with other

security program elements which have the capability to detect, assess, and respond to unauthorized

activities and anomalous conditions/events; and

b) Provide effective loss detection capability for nuclear material.

C.3.4.6.4 Measurement


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a) Maintain and implement a nuclear material measurements program with the capability to determine

measured values for all nuclear materials in inventory with uncertainties sufficient to detect theft

or diversion; and

b) Establish key measurement points established to localize and identify inventory differences.

C.3.4.6.5 Physical Inventory


a) Implement a physical inventory program for nuclear materials to demonstrate that materials are

present in their stated quantities and to detect the unauthorized removal of nuclear materials; and

b) Ensure the physical inventory program detects and facilitates resolution of discrepancies between

the facility physical inventory and the accounting records system.

C.3.4.7 Unclassified Foreign National Visits and Assignments (FNVA)

The Contractor shall implement an FNVA program for unclassified foreign national access to Department

of Energy (DOE) sites, information, technologies, and equipment including the following activities:

a) Implement an approval process for foreign national visits and assignments consistent with U.S. and

DOE national security and program-specific policies, requirements, and objectives;

b) Conduct reviews of foreign national access requests to ensure that unauthorized access to

information, equipment, or technologies is denied;

c) Implement a process for documenting and tracking visits and assignments by foreign nationals to

DOE sites or involving DOE controlled or protected information, technologies, or equipment;

d) Develop security plans for foreign national visitors to SRS security areas and coordinate FNVA

requests with the host, OPSEC, Counterintelligence, management, and DOE to ensure

identification of potential concerns and resolution before approval of the visit / assignment;

e) Enter badge requests for approved visits / assignments into the badging database and prepare an

escorted and/or unescorted access credential;

f) Conduct FNVA Host training and assist SRS tenants, as necessary, in the development and

coordination of FNVA security plans; and

g) Enter visit and assignment information into the DOE visits and assignments database, maintain

records of visits and assignments, and prepare reports as requested.

C.3.4.8 Emergency Management System

C.3.4.8.1 Emergency Management


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a) Implement a comprehensive emergency management program in accordance with DOE and

national policy;

b) Develop and maintain a comprehensive emergency plan in accordance with DOE policy which

addresses the topical areas of: Technical Planning Basis, Hazard Survey and Emergency Planning

Hazard Assessments, Program Administration, Training, Drills and Exercises); Readiness

Assurance and Response, Emergency Response Organizations, Offsite Response Interfaces,

Emergency Facilities and Equipment, Categorization and Classification, Communication and

Notification, Consequence Assessment, Protective Actions and Reentry, Emergency Medical

Support, Emergency Public Information and Termination and Recovery;

c) Implement the Emergency Management program elements through use of approved plans,

procedures, and processes, which are consistent with DOE and national emergency management

and environmental policy;

d) Develop and maintain Memoranda of Agreement with the states of South Carolina and Georgia,

the surrounding counties, and the local municipalities to ensure the safety of site employees, the

citizens in the surrounding communities, the environment, and property; and

e) Establish and maintain 24 hour a day and Emergency Dispatch Center along with an Emergency

Operations Center.

C.3.4.8.2 Fire Department / Emergency Medical Support


a) Provide a fire department consisting of three fire stations with adequate staffing in accordance with

the SRS Baseline Needs Assessment;

b) Provide equipment capable of providing 24-hour coverage for fire, emergency medical support,

HAZMAT, and rescue;

c) Ensure firefighters have, at a minimum, Department of Defense level 2-firefighter certification,

basic Nationally Registered Emergency Medical Technician certification, and HAZMAT

Technician level certification;

d) Ensure the Fire Department meets all applicable National Fire Protection Association codes;

e) Maintain fire pre-plans for buildings in accordance with SRS plans and procedures; and

f) Maintain a minimum of three ambulances with advanced life support capabilities (Paramedic

Level).

C.3.4.9 Continuity Program


a) Develop a Continuity of Operations (COOP) Program which ensures that essential functions

continue to be performed during a continuity event, including localized acts of nature, accidents,

technological or attack-related emergencies, as well as infectious disease and pandemic influenza;

Section C Page C-63



b) Maintain a COOP Program including but not limited to, plans, procedures, training, drills/exercises,

etc. in accordance with the site-level COOP plan;

c) Maintain COOP plans and procedures which ensure SRS has backup facilities which continue to

perform its essential functions, as appropriate, during a continuity event;

d) Implement an integrated continuity test, training, and exercise program to validate continuity

readiness, ensure operational capability, and demonstrate protection of essential facilities,

equipment, and records in the event of a disruption; and

e) Participate in quarterly accountability drills.

C.3.4.10 Safeguards and Security

The Contractor shall provide the services described in Section 3.4, for its activities within this Scope of

Work and for other SRS activities as directed by the CO. DOE reserves the right to assign Safeguards

and Security responsibilities for individual facilities to organizations other than the Contractor.

C.3.5 Information Technology

The primary goal of this scope of work is to enable the successful execution of the SRS mission and

associated activities by providing effective, efficient, and innovative information management (IM) and

information technology (IT) solutions, maintenance of SRS technical data in support of regulatory

decision-making, and long-term stewardship. The Contractor shall manage and maintain secure

automated information systems, network and server operations, desktop services, software application

development and maintenance and other IT support and infrastructure necessary for the SRS mission in

accordance with National, Federal, Departmental, and program policies (found in Section J). This

includes the development and execution of a hardware and software lifecycle replacement/upgrade plan

that ensures IT resources do not become outdated or unsupported across SRS mission organizations

throughout the contract period.

The SRS computing environment is an enterprise level system supporting an estimated 11,000 computer

users. SRS computer users conduct official business utilizing a plethora of devices to include; desktops

(12,000+), laptops (4,000+), thin clients (100+), cell phones (400+), iPads (1000+), iPhones (4000+),

landline phones (15000+), and pagers (4000+) along with the associated operating systems (OS). *The

current OSs at SRS include Windows, MacOS, iOS, and Linux.

In addition to the overall enterprise system operated at SRS, the site also supports other information

system types to include industrial control systems (ICS), supervisory control and data acquisition

(SCADA) systems, and classified National Security Systems (NSS). SRS has also made increasing use

of cloud systems such as Microsoft O365, Microsoft Azure, and Amazon Web Services.

SRS also maintains an application portfolio that consists of 224 applications that are either developed or

directly supported at SRS and 12 vendor-supported applications that receive tier I support by SRS

personnel. SRS applications span a multitude of programming language types to include (but not limited

to); Oracle Forms, Lotus Notes, Java, Java Script, MS Access, VB, C#, and .Net.

In addition to end-user devices, SRS also maintains an infrastructure that utilizes 60+ physical servers that

host over 700 virtual servers and 1700+ networking devices that consist of firewalls (50+), Routers (50+),

Switches (900+), and wireless access devices (600+), among other specialty network devices that are

required to support VPN and other remote access capabilities.

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C.3.5.1 Information Technology Core Services

C.3.5.1.1 Strategic Planning, Governance, Enterprise Architecture, and Program Management

The Contractor shall develop and manage an IT Governance Advisory Board composed of key contractors

and federal senior IT managers and stakeholders, subject to approval by the COR or Federal Chief

Information Officer (FCIO).

The Governance Advisory Board will provide policy guidance, advice, and assistance in the definition,

design, and implementation for the IT Program. In addition, it serves a core function of providing advocacy

for IT services, infrastructure, business and technology. The Governance Advisory Board will be

responsible for maintaining approved software and hardware lists.

The governance function shall work to foster integration between the SRS enterprise systems and Capital

Planning and Investment Control processes, including strategic planning, investment management, and

portfolio management. The Governance entity serves as the focal point for the development and

coordination of SRS policy and guidance, including standards and best practices for IT services and

infrastructure. The team is responsible for establishing common terminology definitions and frameworks,

including policies, standards, processes, and procedures. Unless otherwise directed, the IT deliverables

from the Contractor (such as architectures, plans, and programs) should be mature and actionable packages

that are subject to review by the Governance Advisory Board and final approval by the COR or FCIO.

The desired outcome is to support DOE-Savannah River (DOE-SR) in implementing laws, regulations, and

polices, and to facilitate evolving information technology (IT) practices. Below are examples of work that

shall be performed under this task (this list should be considered examples and is not all-inclusive):

a) Develop a charter to establish an IT Governance Board;

b) IT Governance Process Development and Management;

c) Capital Planning & Investment Control (CPIC) and Technology Business Management (TBM)

Support (DOE O 200.1);

d) Independent Verification and Validation;

e) Agency IT Architecture Support;

f) IT Portfolio Analysis;

g) Risk Management;

h) Program Analyses and Implementation (including Business Cases Analysis, Cost/Benefit Analysis

and Cost Effectiveness Analyses);

i) IT Organizational Development;

j) Program Management Office Support;

k) Advisory and Assistance Services;

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l) Federal Enterprise Architecture Alignment Support Services; and

m) Market Research.

C.3.5.1.2 Information Technology Capital Planning and Investment Control (CPIC)

CPIC support personnel shall have a working knowledge of Office of Management and Budget (OMB)

requirements and best practices for IT Investment Reporting, Application Portfolio Management,

Governance (specifying the decision rights and accountability framework to encourage desirable behavior

in the use of IT), Technology Business Management (TBM) and Project Management.

The Contractor shall perform the following tasks associated with IT Capital Planning:

a) Support the management of information, IT assets and IT investments, including OMB CPIC/TBM

Exhibit investments and reports. These reports are required monthly, annually, and/or during OMB

Pass back. This task involves analyzing, collating, and reporting detailed information on the

utilization of IT Towers and Cost Pools (e.g., applications, hardware, software, and labor);

b) Coordinate with DOE-SR to facilitate the timely and accurate submission of applicable CPIC

Exhibits for IT investments in OMB A-11 for monthly and annual reports and data calls;

c) Provide analysis and reporting of cost and risk reduction activities (including creating and

maintaining guidance) to improve investment performance for SRS’s Exhibits and IT project

management activities;

d) Facilitate for investment owners, the measurement of investment performance by providing annual

and periodic guidance, which adheres to OMB, DOE, and EM requirements and best practices;

e) Coordinate with DOE-SR to facilitate the timely and accurate submission of monthly IT Dashboard

submissions for the major investments. Document templates will be provided by the DOE-SR CPIC

Program manager;

f) Provide routine updates to the COR or FCIO to support the EM Application Registry;

g) Provide IT portfolio management support by evaluating and monitoring the portfolio on a

continuous basis (and by developing a portfolio management process to support IT Governance

and producing portfolio reports);

h) Support ad hoc portfolio requests in the electronic Capital Planning system (eCPIC) for portfolio

analysis;

i) Support the gathering and reporting for data calls in a timely and accurate manner, within the due

date specified by the requesting organization;

j) Understand DOE-SR’s and EM’s IT governance processes in order to facilitate the use of IT

governance and its integration with the CPIC process;

k) Support reporting requests in a timely and accurate manner;

l) Support the Application Portfolio Management process by evaluating the portfolio to increase its

efficiency and effectiveness to support stakeholder needs;

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m) Maintain/create guidance documents for CPIC processes (including for cost and risk reduction);

n) Support audits as they occur; and

o) Identify and align existing and new IT investments (systems and software) to CPIC exhibits.

C.3.5.1.3 Information Technology Strategic Planning and Architecture

The Contractor shall provide insight into the utilization of IT resources based on business, mission and

technology requirements as well as the plans that outline the path to move from the current environment to

a future state. IT Strategic Planning and Architecture support personnel shall have a working knowledge of

OMB requirements and best practices for Governance and Enterprise Architecture.

The Contractor shall perform the following tasks associated with IT Strategic Planning and Architecture:

a) Develop an Enterprise Architecture management program plan that integrates and aligns

requirements for the SRS IT management processes (such as cyber, records management,

operations, enterprise architecture, and capital planning);

b) Establish and maintain the SRS Enterprise Architecture and associated repositories to document

enterprise architecture requirements;

c) Create, document, and maintain an SRS target architecture. The target architecture will capture the

SRS future states for areas such as strategy, business, data, application, and technology;

d) Provide support for DOE-SR’s IT Governance activities by creating, analyzing, and maintaining

enterprise governance documentation, preparing reports summarizing IT projects performance

metrics and information, socializing governance practices, and supporting governance meetings;

e) Develop presentation information for field Site collaboration initiatives/efforts/meetings in a

timely, accurate, and useful manner;

f) Support the development, socialization, implementation, and maintenance of the SRS IT Strategic

Plan;

g) Analyze and support system integration and interoperability initiatives by developing transition

plans;

h) Model system integration and interoperability transition plans in the Enterprise Architecture

Repository;

i) Provide analysis and support for Enterprise Architecture Cloud Computing initiatives;

j) Provide analysis and support for Enterprise Architecture Identity, Credential, and Access

Management initiatives;

k) Support the gathering and reporting of Enterprise Architecture/Strategic Planning data calls from

OMB, EM, or Office of the Chief Information Officer (OCIO) in a timely and accurate manner,

within the due date specified by the requesting organization;

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l) Support ad hoc reporting requests;

m) Provide a report of activities, issues, and recommendations monthly, or as requested by DOE-SR;

n) Develop the methodology to create a Comprehensive Data Management Plan and deliver the plan

to DOE-SR for approval;

o) Conduct a robust Business Impact Analysis (BIA) in order to assess and prioritize business

functions and processes (not restricted to Information Management), identify potential disruptions,

legal and regulatory requirements, estimate maximum allowable downtime and acceptable losses,

and estimate recovery time objectives to give managers strategic business insight that can inform

decisions about each major programs assessed through the BIA;

p) Develop a Continuity of Operations Plan (COOP) and/or Disaster Recovery Plan (DRP) based on

the BIA;

q) Be responsible for developing, testing, and reviewing disaster recovery and COOP. The Plan shall

be tested annually, and a report of the annual test of the COOP shall be submitted to DOE-SR

annually;

r) Develop and electronically publish, publicly consumable IT program performance metrics

comparable to the externally accessible performance metrics available from other agencies

(development of metrics is subject to review and concurrence by DOE-SR) for the purposes of

transparency; and

s) Maintain, and publish IT standards and policies, subject to the Governance Advisory Board and

COR approval, for areas including, but not limited to:

1) Hardware;

2) Software systems;

3) Software development; and

4) Records.

C.3.5.1.4 Business Management Systems (BMS)

The Contractor shall provide the BMS platform, functions, and services to SRS. Additionally, the

Contractor shall utilize the BMS as appropriate.

C.3.5.1.5 Website Support Services

The Contractor shall coordinate SRS Intranet and Internet support, to provide website configuration control,

use metrics, and hosting standards.

C.3.5.1.6 Software Engineering and Development


a) Establish a Software Development Life Cycle (SDLC) Program, subject to approval by the COR

that represents contemporary industry standards, such as requirements tracking, agile

development methodologies, automated testing, continuous deployment, and integration. The

SDLC should tie into the overall governance and investment program and include estimated full

life cycle costs, to include periodic security updates and end-of-life activities; and

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b) Develop specialized software to meet the SRS mission needs as requested by the COR or FCIO,

in accordance with the established governance processes.

C.3.5.2 Information Technology Infrastructure

The Contractor shall provide or support reliable and secure computing, telecommunications, and network

services for the SRS. As outlined in the Strategic Planning sections, The Contractor shall develop and

continue to support the development and implementation of a comprehensive future vision/end-state for

communication and IT infrastructure optimization and consolidation plan(s) consistent with mission

activities on Site.

The Contractor shall interface with SRS networks and provide design authority (DA) and configuration

control for the network environments, as well as project management, evaluation, design, system

integration, consulting, implementation, and support to the core services.

The Contractor shall provide an inventory of all infrastructure assets to include, but not limited to, servers,

network processors (routers and switches), wireless access points (WAP), and any other network attached

or stand-alone computing device.

Note: Network capabilities can be wired or wireless and classified or unclassified depending on the facility.

While DOE currently utilizes IPv4 technology, all newly procured technology must be IPv6 capable unless

approved in writing by the contracting officer.

C.3.5.2.1 Network Administration


a) Provide network administration services, including systems engineering support for production,

test, and development of distributed system environments, as well as maintenance and

administrative support for distributed platform operating systems, supporting subsystems, and

commercial off-the-shelf infrastructure support software utilities;

b) Network administration provides systems management functions, including management of the

availability, capacity, and configuration of distributed computing resources and support and

maintain existing shared and dedicated file server resources, to include specification of systems

required to meet customer application custom requirements; and

c) Perform activities required to support the daily operations of the data centers, technical systems

support, resource management, fileserver data backup, and recovery processes.

C.3.5.2.2 Engineering and Configuration

The Contractor shall provide test, evaluation, and configuration services for infrastructure, new technology,

and desktop hardware and software components, including standard and non-standard hardware and

software.

C.3.5.2.3 Network Operations Center

The SRS Network Operations & Security Center (NOC) serves as the focal point for managing network

and server problems detected by automated tools or reported by customers. The NOC monitors distributed

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and centralized production platforms and site applications. The NOC is the point-of-contact for notification

of inbound and outbound service interruption.

C.3.5.2.3.1 The Contractor shall provide the following NOC services:

a) Network and systems monitoring;

b) SRS support;

c) Tier 1 cyber event monitoring, notification, and escalation;

d) Technical support personnel to track problem events, provide level-one troubleshooting for system

alerts, and escalate situations to appropriate parties, as necessary; and

e) Monitoring platforms for availability on the network, as well as the functionality of critical

application services, to include monitoring of workload and event management functions of SRS

applications.

C.3.5.2.3.2

The NOC may be called upon to provide after-hours end-user help desk functions. The help desk functions

shall include:

a) User network logon assistance, to include password resets, assistance with remote access, and other

issues pertaining to gaining access to network resources;

b) User problem logging and ticket generation;

c) Service request logging and ticket generation; and

d) Appropriate escalation of user problems.

C.3.5.2.4 Network Management and Maintenance


a) Provide project planning, management, and implementation services for IT infrastructure

investment projects. Selection of investment projects shall be based on knowledge of the IT

infrastructure, requirements of the SRS user community, and the Contractor’s ability to meet

customer performance commitments, subject to review by the Governance Advisory Board and

concurrence by the COR or FCIO; and

b) Provide network engineering, analysis, planning, consulting, integration, and support to ensure

maximum availability of network infrastructure and resources

C.3.5.2.4.1 The Contractor shall perform the following services for SRS associated systems:

a) System Design Authority (DA) for administering standards support and jurisdictional controls;

b) Engineering support for existing network infrastructure system changes required to ensure

optimum performance;

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c) Quality acceptance and Quality Control (QA/QC)/inspection of existing configurations;

d) Systems integration;

e) Configuration management (CM) and planning;

f) Network configuration control and documentation;

g) Network architecture and design as well as providing an automated mechanism for network

topology discovery and mapping;

h) Internet protocol name/address mapping and supporting systems;

i) Management of network facilities to ensure proper heating, ventilation, cooling, and power;

j) Evaluating monthly and reporting quarterly on the service levels provided to its customers;

k) Providing maintenance for the network infrastructure (both wired and wireless), for SRS

transmission systems, inside-building cabling systems, bridges, routers, gateways, concentrators,

file servers, and switches; and

l) Providing for the capability to monitor network services for faults and service interruptions of the

backbone switches and devices directly connected to the switches.

C.3.5.3 End-User Computing Services

The Contractor shall provide and support an SRS approved end-user infrastructure environment that

includes:

a) Desktop computing hardware devices and associated Operating System (OS) software;

b) Laptop/notebook/tablet computing hardware devices and associated OS software;

c) Thin or zero client computing hardware devices;

d) Mobile computing hardware devices and associated OS software (e.g., smartphones, personal data

assistants, hand-held devices);

e) Business productivity software and client computing applications that are part of the standard

approved computing device image(s);

f) Locally attached peripheral devices (exclusive of consumables);

g) Video teleconference (VTC) systems;

h) Network-attached printers, scanners, multi-functional devices (printer/scanner/fax), and copiers

that are attached to the local area network;

i) Develop and maintaining the SRS standard for computing hardware, with consideration for the

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j) Federal Category Management mandates for IT acquisition;

k) Providing administration for user accounts;

l) Providing mobile device management for Government issued devices

m) Providing email administration and support. Services shall include adding/modifying/deleting

email accounts, updating email directories, and troubleshooting. Email services will include

support for encrypted email, compatible with systems used throughout DOE-SR;

n) Developing and implementing plans, subject to the Governance Advisory Board and concurrence

by the COR or FCIO, to migrate from on premise to commodity (federal or commercial) hosted

services for email, hosted desktop, collaboration, and VTC; and

o) Inventory of all SRS end-user assets to include, but not limited to, desktops, laptops, thin clients,

mobile devices, and printers.

C.3.5.3.1 Service Center Support

The help desk/user services scope provides customers with technical support services, including desk-side

software support, user account administration, and support in a timely and knowledgeable fashion.

SRS personnel will contact the help desk by telephone or email to report problems. The Contractor shall

assign a priority level to each report received, i.e., urgent, high, medium, or low (defined below):

a) Urgent Priority – The customer’s productivity is down and inoperable (multiple users down for the

same problem). All work has stopped, and the situation is causing a critical impact to the

customer’s’ business operations. No work around is available;

b) High Priority – The customer’s productivity is severely limited or degraded. The situation is

causing a significant impact to certain portions of the customer’s business operations and

productivity. No work around is available;

c) Medium Priority – The customer’s productivity is slightly limited or degraded. The situation has

impaired operations, but most business operations continue. A work around or alternate

configuration is available; and

d) Low Priority – The customer’s productivity is not affected. Customer has informational inquiries,

documentation issues, upgrade requests, requests for new feature/function, requires additional

information, etc.

The Contractor shall handle Level 1 and 2 service desk support as defined below:

Level 1:

Answer and record all incoming calls;

Take ownership of problems until full resolution;

Provide solutions as practicable over the telephone;

Provide follow-up to the user on the status of the problem until resolution;

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Verify problem resolution prior to closure; and

Escalate the problem as required.

Level 2:

Provide advanced problem resolution for Level 1 problems as escalated;

Determine the functional area of the problem being reported, e.g. hardware, software,

telecommunications;

Provide detailed analysis of the problem;

Determine if equipment is warranted and arrange appropriate resolution under warranty;

When special or unique situations warrant – contact the appropriate vendors; and

Make site visits as required.

e) The Contractor shall:

1) Record all calls in the problem management system;

2) Record operations performed after the hours of operation using the problem management

system no later than the next business day;

3) Record business day calls and responses within one hour;

4) Document service-affecting events related to the network and the key/critical and key/essential

applications within 10 minutes of discovery on a website accessible to users;

5) Update the recovery status in no less than in 60-minute intervals;

6) Document the eventual closure of the event within 15 minutes of final restoration;

7) Extract data from the automated tracking system and submit a report on the contractor’s

performance to the DOE by the 15th of each month. Report should include, at a minimum, total

number of trouble calls, summary of issues reported, average time to resolution for level 1 and

2 calls and highlight any anomalous or frequently reported issues;

8) Update and administer the SRS User Help website; and

9) Develop and monitor customer satisfaction survey responses.

C.3.5.3.1.1 The Contractor shall provide:

a) Input to the SRS configuration control processes;

b) Central help desk support for users of computing and telecommunications services, accessible via

phone and web that provides timely resolution and tracking of issues;

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c) Users with one telephone number to call for support, as well as a web ticketing capability for users

to enter support requests; provide diagnosis and resolution for customer desktop problems,

including resolution of more complex, technical software problems;

d) Continuous end-user field support, including desktop computer support focused on software and

network problems;

e) Support for non-standard software and specialized projects, such as specialized training or business

consulting as defined by DOE-SR customer requirements;

f) Requests that cannot be handled over the phone shall be escalated to the appropriate teams in the

field or to appropriate service providers for resolution;

g) Desk-side software field support for SRS computing and telecommunications products when the

original request cannot be resolved over the telephone. Field support includes installing software,

troubleshooting, and restoring files for network users;

h) Assessment of customer satisfaction routinely, and include questions regarding the timeliness,

accuracy, and quality of service received; and

i) Support during non-standard hours at a level commensurate with the request volumes anticipated

during those times; i.e. a Disaster Recovery drill being conducted after standard business hours

may require the availability of one or more service desk representatives.

C.3.5.3.1.2 Software Distribution and License Management


a) Provide and manage licenses for software, including the support of the software distribution and

metering service, and maintenance of a list of current software licenses, license agreements, and

vendor information (VI) as record material);

b) Provide distribution and deployment for additional software applications through user pull

technology and system push technology; and

c) Maintain, as a component of the enterprise architecture, lists of current supported software,

including network infrastructure and servers.

C.3.5.3.1.2.1 Licenses, Warranties and Services

In situations where DOE-SR requires the Contractor to procure COTS software, hardware licenses,

warranties, equipment, and services, the Contractor is required to manage these entities as part of their

respective inventories.

All goods and services purchased will remain Government Furnished Property and will be turned over to

DOE-SR at the termination of the contract.

a) All IT procurements must prioritize Government-wide Acquisitions Contracts (GWAC) or other

established blanket purchase agreements prior to consideration of commercial marketplace;

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b) All procurements for this contract must comply with the current Federal Acquisition Regulation

(FAR) and Department of Energy Acquisition Regulation (DEAR); and

c) Any commercial warranties that apply to incidental items purchased must be submitted to the COR

for review.

C.3.5.3.3 Hardware Maintenance


a) Provide repair and maintenance services for end-user computing devices and related peripherals,

(e.g., monitors, printers);

b) Maintain appropriate relationships with product vendors, such that labor and materials cost for in-

warranty repairs are recovered to the maximum extent practicable;

c) Provide materials (parts) for out-of-warranty items on a non-standard basis; and

d) Maintain, as a component of the enterprise architecture, lists of current supported hardware,

including network infrastructure and servers.

C.3.5.3.4 Workstation Acquisition, Redeployment, and Retirement

This work scope excludes equipment and activities reasonably managed by the end-user. Examples include,

but are not limited to, connecting and disconnecting peripherals and phones, and reorganizing the layout of

end-user computing equipment within the workspace.

The Contractor shall provide the following redeployment, acquisition, and retirement services for computer

systems and related equipment:

a) Accept, catalog, store, and redeploy underutilized equipment that meets minimum SRS standards.

Underutilized refers to equipment that has been removed from service due to a decreased need.

Any system deemed to be underutilized but still meets the SRS standard of operation can be re-

deployed if a need is identified. SRS standard for computing devices will be developed by the

Contractor and approved by DOE;

b) Accept and retire equipment that does not meet minimum SRS standards. The retirement process

includes data removal and excess of equipment through established procedures;

c) Provide publicly accessible transparency reports on the disposition of Government assets;

d) With consideration for the federal Category Management mandates for IT acquisition, assist users

with procurements of desktop computer systems and related equipment, and review procurement

requests for compliance with the established standards;

e) Provide computer delivery and set-up. Maintain an average install completion time for delivery and

setup of a computer within five (5) business days from time of receipt of request, with no

installs/setups taking longer than eight (8) business days, except under exigent circumstances. An

installation shall be considered complete when all requested peripherals and services are

operational in the user’s location; and

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f) Procure IT commodities to include software, hardware, warranties, and consultant services with

the approval of the COR.

C.3.5.4 Communications

The Contractor shall repair or replacement of faulty or defective communications devices. Any issue

reported prior to 11:30 A.M. must be resolved within the same business day of the reported issue. Issues

reported at the end of the business day must be resolved by noon the following day. The decision to repair

or replace a device is left to the contractor’s discretion.

All issues must be reported in a daily service log and provided to DOE as requested.

*A device is considered “upgraded” when the replacement device is at least one model newer than the

device being replaced AND is still being supported by the respective vendor. For example, replacing an

iPhone 4 with an iPhone 5 is NOT considered an upgrade since the iPhone 5 is no longer supported by the

vendor.

In the event the contractor determines a device standard should be upgraded, the new standard must be

approved by the COR. Standard, in this context, refers to the basic or “standard” device issued to

requesting users.

C.3.5.4.1 Pager, Radio, and Telephone Services

The Contractor shall provide telephone, radio, and pager services for SRS.


a) Ensure that performance of maintenance, operation, construction, installations, equipment moves,

or other work that will interrupt or adversely affect a significant portion or essential function of the

system is scheduled outside of the Site’s normal working hours. The Contractor shall minimize the

duration of such interruptions; and

b) Provide, or provide for, repairs, replacements and upgrades of pagers, radios, telephones, and their

associated equipment.

C.3.5.5 Mission Information Technology

C.3.5.5.1 Information Systems and Application Hosting Services

The Contractor shall manage and perform steady-state operations, maintenance, development and

enhancements for SRS data systems, supporting both project and business functions. This includes

database management, infrastructure maintenance, and application hosting services. The Contractor shall

provide or manage Application Hosting Services to include:

a) Existing shared and dedicated fileservers hosting user applications, including servers supporting

application development, test, and production environments, group share areas, and specialized

shared web and database servers;

b) Platform operating systems-level database administration, consultation, and technical expertise for

the development, construction, and maintenance of relational databases required for the

functionality of end user applications. Services provided shall consist of technical expertise and

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sustaining support for the installation, upgrade, backup and recovery, performance tuning, and

monitoring of database applications; and

c) Identification of DOE-SR contractual, regulatory, or other inefficiencies as it relates to Information

Systems and Application Hosting Services.

C.3.5.5.2 Commodity Information Technology

The overall goal is to allow the Government a fast and effective way to order IT commodities at discounted

prices with prompt, cost-effective delivery and effective customer service, while capturing economies of

scale, ensuring compliance with applicable regulations, fostering markets for sustainable technologies and

environmentally preferable products, and simplifying data collection.

The Contractor shall achieve the following objectives through this acquisition:

a) Achieve uniform prices and measurable total cost savings while maintaining or improving current

service capability levels;

b) Obtain significant reporting and transactional data to enable DOE-SR to better manage spending

for IT products and services;

c) Ensure regulatory compliance in the acquisition of IT products and services to include sustainable

purchase requirements and compliance with the Trade Agreements Act (FAR 25.4), and the current

Government-wide Strategic Solutions (GSS) specifications at the time of award;

d) Align purchasing with existing agency business practices; and

e) Improve ordering process for IT commodities.

C.3.5.5.2.1

The Contractor shall integrate and manage commodity IT products and services including both

Government-furnished equipment (GFE) and allowable/reimbursable purchases made in accordance with

the IT standards and governance process, where approved by the COR or FCIO, but not limited to:

a) Email;

b) Mobile Device Management;

c) End-user hardware logistics, management, and maintenance;

d) Telephone;

e) VTC;

f) End-user devices/services (e.g., desktops, thin or zero clients, laptops, tablets, phones, printers);

g) Internet access;

h) Convenience copiers and reprographics;

i) Help desk;

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j) Pagers;

k) Radios;

l) Device disposition (e.g., sanitizing, shredding, recycling);

m) Software development;

n) Photo/video/multi-media services; and

o) Aerial surveys and photography.

C.3.5.6 Records Management

The Contractor shall provide:

a) Information inventory and schedule services for records, including those documenting the

missions, programs, projects, and administrative functions (records inventoried and scheduled

include electronic systems, databases, spreadsheets, microform, photo, hard copy paper, and other

formats/media);

b) Imaging services (including scanning and indexing) to facilitate the migration to electronic records;

and

c) Long-term physical storage for hard copy paper and other hard copy media records and

Maintenance of information systems to manage that collection.

C.3.5.6.1 Savannah River Site Administrative Records and Information Repositories

The Contractor shall establish, manage, and maintain integrated SRS Administrative Records (AR) and

Public Information Repositories (PIR) that meet applicable requirements of NEPA, the Tri-Party

Agreement (TPA) (e.g., Comprehensive Environmental Response, Compensation, and Liability Act

[CERCLA], RCRA, and Administrative Procedure Act), and other legal and regulatory requirements

applicable to the SRS environmental remediation and permitting programs.


a) Establish and maintain procedures for management/administration of the SRS AR;

b) Establish and maintain a document review process to screen documents to be included in the SRS

AR;

c) Index, manage, retrieve, and make available to the public SRS AR records and data;

d) Maintain PIRs; and

e) Establish and maintain procedures for CUI review and CUI accessibility of AR documents.

C.3.5.6.2 Quality Assurance Records

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A Records Management Plan shall be developed and submitted to DOE-SR for approval within 60 days of

completion of transition and updated thereafter when changes occur. Included in the Records Management

Plan, The Contractor shall develop and implement a Records Disposition Plan, which shall include

processing records to storage (e.g., onsite, Federal Records Center [FRC]) and the destruction process for

records and information content.


a) Disposition records. Disposition activities include scanning to electronic media, transferring of

paper records to an FRC, maintaining electronically in an electronic records system such as the

Electronic Data Warehousing System (EDWS), and/or destroying once retention has been met and

proper approvals obtained;

b) Ensure proper DOE-SR Records Disposition Schedules are assigned, boxed, indexed, complete

transfer paperwork, and obtain DOE-SR approval prior to sending transfer paperwork and/or

shipping inactive temporary records to an FRC and/or permanent records to the National Archives

and Records Administration (NARA);

c) Complete destruction certificate and submit to DOE-SR for review and appropriate approvals prior

to destruction;

d) Develop an Image Quality Statistical Sampling Plan that is based on industry standards and submit

to DOE-SR for approval within 60 days after NTP;

e) Ensure records generated through the performance of the Contract, which may be identified as a

QA record, are:

1) Categorized (lifetime/non-permanent); and

2) Maintained for traceability to the applicable item, activity or facility.

f) Maintain and preserve records for final turnover to DOE-SR, including the historical records

collection (regardless of media) for activities performed under the DOE-SR contract and stored

onsite, at the Contractor’s facilities or offices, and at the FRC and records deemed by The

Contractor to be proprietary records (regardless of media) including the software associated with

the records used by the Contractor in the fulfillment of Contract requirements. The Contractor shall

be responsible for receipt of records, schedule verification/validation or scheduling of records,

importing into the electronic records system(s), storage/preservation, indexing, retrieval, copying,

and final turnover to DOE-SR.

C.3.5.6.3 Electronic Records Management System

Currently, the only certified electronic records management system on Site is EDWS. EDWS should be

used as the repository for internal electronic records, unless or until a replacement system is implemented

or the Contractor chooses to develop their own systems meeting the same certified requirement of EDWS.

The Contractor shall develop and implement a plan, subject to approval by the COR, to:

a) Establish an externally accessible, publicly readable, certified electronic records management

system; and

Section C Page C-79



b) Migrate existing electronic records with no FOIA exemptions to the external system.

C.3.5.6.4 Inventory and Schedule Management

The Inventory and Schedule Management scope of work provides the service processes for records under

the scope of this Contract and for designated contractors. This work addresses records (and non-records)

originated or held by covered contractors and includes records in media, including electronic systems,

databases, spreadsheets, microform, photo/negatives, hard copy paper, and other formats and media.

Content (records) management/inventorying and scheduling requirements are covered in various DOE

directives and NARA regulations.


a) Provide life cycle management for records, regardless of media;

b) Implement record identification and capture as records are created in business and program/project

processes;

c) Develop, implement, or use standard methodology to determine the value of the records in various

formats;

d) Participate in the development of records retention schedules, working on Government-wide, DOE-

wide, and SRS wide or Contract-specific initiatives for records schedule improvements;

e) Manage the Records Inventory and Disposition Schedule (RIDS) database and manage the update

process. The Contractor shall maintain detailed inventories of records holdings, including records

contained in information systems or other electronic formats. The inventory shall address how the

records are maintained, where they are stored, and document the records’ authenticity/integrity;

f) Conduct assessments of Records Management to ensure that programs are properly documented

and are in compliance, records schedules are consistently applied, and that storage meets required

standards;

g) Report to DOE-SR on the ongoing records inventory process to include a description of the process

followed and document the strategy utilized to ensure electronic records have been identified and

inventoried, bi-annually or as directed by DOE-SR;

h) Ensure delivery of hard copy and electronic records to approved records repositories, using

information from the RIDS database;

i) Provide training and consulting needed to ensure that information retention and disposition policies

and processes are interpreted and applied consistently among SRS entities;

j) Coordinate records turnover between projects/contractors to facilitate various stages of projects.

The Contractor shall coordinate with project managers to ensure projects have adequately

addressed records needs;

k) Work proactively and collaboratively with DOE-HQ, NARA, other DOE sites, and subject matter

experts (SME) with regards to records schedule development;

Section C Page C-80



l) Coordinate with onsite electronic archives, as well as NARA, to arrange for the delivery of

electronic record material, as appropriate; and

m) Manage the Vital Records program for SRS in approved electronic records system(s).

C.3.5.6.5 Major Collection Management

This service is an integral function of an effective content (records) management program. Major Collection

Management provides continued maintenance of significant collections of records. Examples of major

collections include engineering drawings, photographs/negatives, dosimetry readings, and videotapes.


a) Ensure that records in identified collections are indexed, authenticated, metadata complete, and

are accessible to those that have a business requirement;

b) Continue to improve on accessibility issues (such as indexing of photos);

c) Recommend to DOE-SR when a collection of records can be dispositioned in an alternative (more

effective) method; and

d) Provide records retrieval support and evaluate records requests to ensure that appropriate

procedures are followed, such as those for security, confidentiality, and privacy.

C.3.5.6.6 Controlled Document Management Services

The Contractor shall manage controlled document release and distribution services via electronic and hard

copy media for technical, and other controlled documents required by Site personnel in the conduct of their

work, to ensure that holders of controlled documents continue to have access to the current version. This

service provides the following document control services for SRS documents:

a) Make controlled distribution of SRS documents by hard copy and/or electronic media for selected

SRS technical and engineering documents;

b) Process and issue-controlled notebooks/logbooks;

c) Maintain the document tracking and application database system for controlled documents;

d) Capture of receipt acknowledgements for specific distributed documents as necessary;

e) Capture the record copy of controlled documents; and

f) Distribute recall notices to customers of controlled documents.

C.3.5.6.7 Long-Term Records Storage

The long-term records storage program provides for physical storage of many thousands of records in

various hard copy media (paper, photographs, video, and tapes).


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a) Establish and maintain a procedure to ensure records, documents, and electronically stored

information are retained in accordance with litigation holds issued by DOE-SR or DOE-SR entities.

Retention may extend beyond the requirements of applicable DOE and NARA Standards;

b) Provide for physical storage of inactive records generated on SRS by DOE-SR and DOE-SR

entities;

c) Accept records boxes for storage and coordinate with the NARA FRC and/or other approved offsite

records storage facilities, as required;

d) Manage the Records Holding Area – Management Information System, including information

regarding box content, records schedule, and retention period;

e) Establish and maintain SRS procedures and processes for records storage;

f) Effectively manage inventory and FRC and/or other approved offsite records storage facilities

shipping strategies, to lower costs;

g) Track unit cost data for content (records) management;

h) Provide search and retrieval services for onsite contractor and DOE-SR staff; and

i) Submit an annual inventory of the DOE-SR vital records.

C.3.5.6.7.1 Boundaries, Constraints, and Interfaces

a) Participation on schedule updating must include input, recommendations, and buy-in from the

record originator;

b) The physical limitations of the current onsite records storage restrict the volume of records that can

be maintained onsite; and

c) Classified boxes must be retained onsite. There is a prohibition against shipping classified boxes

and/or other approved offsite records storage facilities.

C.3.5.6.7.2 Interfaces

FRC and/or other approved offsite records storage facilities, and other federal agencies. Searches for

documents in discovery or as a result of litigation or investigation often result in coordination or

consultation with staff in DOE-HQ and U.S. Department of Justice, to ensure that appropriate search

methodology is followed or to discuss search results.

C.3.5.7 Multi-Media Services

The multi-media organization shall be a centralized resource for SRS. The Contractor shall:

Section C Page C-82



a) Create one (1) or more standards and procedures, to be used by DOE-SR entities, that establish

safeguards to ensure that photos and videos are appropriately indexed, managed, and in a central

repository (potentially a “virtual” central repository) where The Contractor has control. Metadata

standards for electronic media shall be established at a level that allows for easy and accurate

retrievability. The standards/procedures shall direct that photos and videos, taken or acquired, be

indexed, and the images/photos merged into an SRS or DOE-SR archive or clearinghouse;

b) Perform an annual self-assessment that demonstrates the relative success of efforts to collect, index,

and manage relevant photographic images in the central repository; and

c) Input project-related video tapes, movies, audio productions, and other similar types of media as a

user-based service.

C.3.5.8 Site Forms Management


a) Provide a centralized and configuration-controlled forms management program;

b) Administer the DOE-SR forms management system and process, and design electronic forms, as

well as conventional hard copy forms, for interactive use;

c) Develop/design/revise/approve electronic and hard copy forms, eliminate obsolete or duplicate

forms, maintain Site forms historical records, and maintain the system for centralized content

management (CM) of Site electronic and conventional hard copy forms;

d) Ensure consistently designed forms, utilizing automation as appropriate;

e) Use existing software, pending an evaluation, to determine cost-effective alternatives;

f) Monitor program costs for identification of cost efficiencies; costs shall be measured and reported

annually; and

g) Maintain the automated audit system for Site forms.

C.3.5.9 Technology Advancement

SRS is interested in remaining current and knowledgeable in the latest industry trends that affect the

information technology provided to their customers. When requested, the Contractor shall provide white

papers and briefings to SRS management that includes the following information:

a) The latest industry trends in the functional areas supported under this contract. The Contractor shall

provide suggestions for change to the operation and configuration of the infrastructure

environment, as appropriate and as required, that will ensure that the agency remains current,

efficient, and effective and so that the users continue to receive a high level of quality support. The

white paper shall include a cost benefit analysis of the suggested change;

b) Research and identification of system requirements and recommendations of technology solutions

to DOE-SR IT staff;

c) Research and investigation of new technologies and their possible use with the agency systems.

Services shall include ongoing evaluation of current technology, platforms, and operations to seek

improvement and optimal business processes. The Contractor shall identify and recommend best

Section C Page C-83



practices and best technology for the Government needs and responsibilities. For example, the

Government has recently incorporated GIS technologies into its business application and expects

to expand the use of this and other technologies such as Precision Farming; and

d) Provide technology evaluations regarding specific issues such as areas of possible cost savings or

state of art IT approaches that would improve performance or reduce costs. The Contractor shall

evaluate system performance in conjunction with communications and application performance.

The Contractor shall work with system administrators to analyze the performance of the SRS

developed applications, to include determining effects on server and network capacity as

applications are deployed.

C.3.5.10 Section 508 Compliance Requirements

Unless SRS invokes an exemption, all electronic and information technology (EIT) products and services

proposed shall fully comply with Section 508 of the Rehabilitation Act of 1973, per the 1998 Amendments,

29 U.S.C. 794d, and the Architectural and Transportation Barriers Compliance Board’s Electronic and

Information Technology Accessibility Standards at 36 CFR 1194. The Contractor shall identify all EIT

products and services proposed, identify the technical standards applicable to all products and services

proposed and state the degree of compliance with the applicable standards.

Additionally, the Contractor must clearly indicate where the information pertaining to Section 508

compliance can be found (e.g., Vendor’s or other exact web page location). The Contractor must ensure

that the list is easily accessible by typical users beginning at time of award. To ensure that everyone with

disabilities has access to and use of information and data, comparable to that of the employees and members

of the public without disabilities, all deliverables must meet the standards regulated by Section 508 of the

Rehabilitation Act of 1973, available at: http://www.section508.gov.

All EIT procured through this effort must meet the applicable accessibility standards of 36 CFR 1194. 36

CFR 1194 implements Section 508 of the Rehabilitation Act of 1973.

C.3.5.11 IT Deliverables

See Section J, Attachment J-17, Summary of Contract Deliverables.

C.3.6 Engineering and Construction

The Contractor shall perform engineering, design, and construction management as needed for its activities

within this Scope of Work and for other SRS activities as directed by the CO. The Contractor shall use

appropriate contracting mechanisms for design and construction services, with a preference for fixed-price,

performance-based contracting to the maximum extent practicable. DOE reserves the right to assign design

and construction management responsibility for individual projects to organizations other than the

Contractor.

The scope shown below applies to projects below the Line Item threshold per DOE O 413.3 for capital line

item projects, which is currently $50M. Please see Section C.6 “Capital Assets” for line item projects

above the $50M threshold.

The Contractor shall perform the following for its activities and for other activities as directed by the CO.

a) Engineering, Design and Technical Services. The Contractor shall provide or procure centralized

engineering services to implement programs for:

1) Planning and integrating all activities related to engineering, design, procurement, and

construction services; Architect-engineering services in accordance with South Carolina Code

of Laws Title 40 as required to support design activities;

http://www.section508.gov/

Section C Page C-84



2) Engineering automation to include assumption of maintenance of, and improvements to, the

existing SRS computer-based engineering, design, and construction support systems, which

include electronic workflow and approval, CAD (Intergraph MicroStation) and 3-D modeling

capability (Intergraph PDS);

3) Systems engineering;

4) Configuration management;

5) Counterfeit and suspect parts;

6) All Site geotechnical activities including associated analysis and engineering;

7) Pressure protection to include the capability to satisfy the ASME “R” and “U” stamp

requirements;

8) Nuclear Safety engineering to include criticality engineering;

9) Natural phenomena hazards mitigation engineering;

10) Engineering document control;

11) Process and Control engineering;

12) Geographic Information Services;

13) A systematic project management system which provides cost estimating, scheduling, and

change control systems for establishment and maintenance of an appropriate technical

baseline;

14) Non-destructive testing and examination services;

15) Fire protection system design and engineering;

16) Welding training and certification program for on-site activities which may include unique

and exotic materials and processes; and

17) Quality assurance and control services to support various site activities that are based on but

not limited to International Building Code, ISO 9000, Six Sigma, and ASME NQA-1.

b) Construction Management Services. The Contractor shall provide or procure:

1) Construction services as required to meet contract requirements;

2) Capabilities for maintenance and repair of facilities, heavy equipment, and infrastructure;

3) Services to assume, revise, implement, and maintain an effective construction safety program;

4) Construction services that satisfy the South Carolina Code of Laws Title 40 requirements for

construction contractors and managers;

5) Construction and fabrication services for existing and new equipment, and existing

contaminated equipment; and

6) Maintenance services for large portable equipment customarily used in providing construction

and transportation services.

Section C Page C-85



c) Integration Services. The Contractor shall implement, maintain, and/or enhance the following for

its activities and for other activities as directed by the CO:

1) A Conduct of Engineering and Construction program;

2) Engineering and construction, and site standards;

3) Designs that properly reflect all customer/engineering/construction interfaces and

requirements;

4) A centralized and standardized specification system similar to industry;

5) A centralized final technical document review system that applies to all site final design and/or

final technical documents prior to release for solicitation;

6) Other construction related services, such as schedule coordination to avoid conflict with other

projects; construction site orientation; safety program monitoring; utility service coordination;

security badging; determination of progress payments for work accomplished; change

management; and management of construction goods and services; and

7) Cost, technical, and schedule performance management measures in subcontracts

C.4 Strategic Partnership Projects / Technology Transfer

The Contractor shall conduct Strategic Partnership Projects (SPP) consistent with applicable DOE

Directives. All Strategic Partnership Project activities shall be approved in advance, in writing, by the CO.

The Contractor shall perform Strategic Partnership Project activities in accordance with DEAR 970.5217-

1 “Strategic Partnership Project Program” and DEAR 970.5227-3 “Technology Transfer Mission.” The

Contractor shall identify technology transfer opportunities to share with industry. The Contractor shall

routinely, as a matter of conducting business, identify and evaluate technologies that are potential

candidates for commercial exploitation. Upon CO approval, the Contractor shall establish industry

partnerships that will allow the appropriate sharing of technologies using all means allowable under the

Stevenson-Wydler Technology Innovation Act of 1980.

C.5 Responsibilities for Sponsorship, Management and Administration of Contractor Employee

Pension and Other Benefits Plan

The Contractor shall be the main sponsor of the multiple employer pension plan, herein referred to as the

Plan, for employees hired before August 1, 2008 (and retired plan participants) with responsibility for

management, administration, funding, coordinating contributions from other plan sponsors and maintaining

the qualified status of the plan. The Contractor shall also sponsor and be responsible for management and

administration of the Savings Investment Plan and welfare benefit plans for Incumbent Employees. In

addition, the Contractor shall sponsor and be responsible for management and administration of the pension

and medical benefit plans for Non-Incumbent Employees.

Although the Contractor will be the main sponsor of the Plan, it will only be responsible for funding pension

contributions for Incumbent Employees working under this Contract. The Contractor for the Liquid Waste

contract and other DOE prime contractors will also be participating sponsors of the Plan. These contractors

will be responsible for pension contributions for employees employed under their respective contracts.

C.6 Capital Assets

Capital Construction Projects are defined as line item design and construction, or major equipment

installation projects subject to line item appropriations. These projects, by definition, exceed the minor

Section C Page C-86



construction threshold, which is currently established as $50M, but may be changed by Congressional

action.

The Contractor shall provide the personnel, systems, processes, equipment, materials, supplies, and services

(except as may be furnished by the Government) and otherwise do all things necessary for, or incidental to,

the efficient, effective, and safe Engineering, Procurement and Construction (EPC) performance of Capital

Construction Projects for either Environmental Management (EM) or the National Nuclear Security

Administration (NNSA). The Government reserves the right to have other contractors or entities manage

and/or perform any or all construction projects, including Capital Construction Projects, or any portion

thereof, at the Savannah River Site.

The NNSA Capital Construction Projects shall be managed separately from EM sponsored capital line item

projects under a separate primary Contract Line Item Number (CLIN). Each NNSA Capital Construction

Project will be identified as a Sub-CLIN under the contract. The scope, schedule, cost and fee associated

with each Capital Construction Project shall be negotiated and accounted separately and shall be completely

severable from all other parts of this contract. The CLIN/Sub-CLIN structure may be applied to non-line

item capital construction projects by mutual agreement of the parties.

For each Capital Construction Project, DOE-SR or NNSA will incorporate appropriate Sub-CLIN specific

engineering, procurement, construction, testing and start-up terms and conditions into the Contract

concurrent with the award of each Sub-CLIN for the completion of that project that are not otherwise

contained in the Contract. These projects will also include specific work requirements (e.g. project title,

description of work, delivery schedule [to include major milestones and/or completion dates]), in

accordance with DOE O 413.3 and other applicable DOE Orders and guidance documents. When deemed

appropriate, DOE-SR or NNSA may also tailor requirements applicable for work to be performed (e.g.,

portions of DOE O 413.3) for a given project.

C.6.1. EM Capital Construction Projects

C.6.1.1 Emergency Operations Center Replacement

The scope of this project is to design and construct modern, code-compliant emergency management

facilities necessary to respond to emergency event scenarios. The primary and alternate Savannah River

Site Operations Center (SRSOC) facilities (911 Center) require approximately 10,000 square feet each, and

the Emergency Operations Center (EOC) requires approximately 15,000 square feet of space to

accommodate approximately 300 people during peak emergency operations.

The current facility that houses the primary SRSOC and EOC is approximately 250,000 square feet. Once

the Savannah River Site Operations Center and Emergency Operations Center are relocated to the newly

constructed facilities, the existing facility will be available for deactivation and decommissioning, which

is not included in the scope of this line item. The existing alternate SRSOC will be relocated to the newly

constructed facility and the current facility will be turned over to the Contractor for office use.

As part of CD-1 approval, an alternative was selected on which to complete a final design by the Project

Management Executive (PME) based on the Independent Analysis of Alternatives and the conceptual

design conducted by the incumbent contractor. CD-1 was approved in June 2020 with a cost range of $83M

-$93M. The approved conceptual design package will be used as the basis for a DOE Direct contract

request for proposal, which will lead to a bid process and ultimate award of a design/bid/build contract.

The Contractor will support DOE in the role of owner's representative throughout the project, conducting

design reviews, and providing safety, security, and quality assurance support. CD-2/3 approval is

anticipated in FY2022 and CD-4 is anticipated in FY 2026 – 2028.

Section C Page C-87



C.6.1.2 Security System Replacement

The scope of this project is to replace the existing E3S security system with the DOE Standard Argus

System at SRS in the following areas: K-Area, L-Area, and the remaining portion of the Savannah River

National Laboratory (SRNL) and general site areas.

This project is tailored, as allowed by DOE O 413.3, Program and Project Management for the

Acquisition of Capital Assets, to be managed as four distinct subprojects within the overall cost range

established at Critical Decision (CD)-1. Each of four subprojects will have their own baseline, total

project cost, and independent CD-2, 3, and 4 approvals. The final CD-4 approval will constitute project

completion.

CD-1was approved on August 10, 2017 with a cost range of $49M to $91M and a corresponding CD-4

range of FY 2022 to FY 2028.

The incumbent site M&O contractor was determined to be the best contract alternative. The incumbent

site M&O has security cleared personnel already trained and qualified to perform work in the various areas

and facilities associated with the project, the ability to use resources interchangeably between areas, and

has more flexibility during funding shortfalls that limits risk to the project. The Contractor will be required

to enter into a Functional Service Agreement (FSA) with the SRNL contractor for the completion of the

work activities as appropriate as outlined in Section J, Attachment 15 SRS Interface Management Plan.

The first subproject, H Area, achieved CD-4 on May 12, 2020 at a Total Project Cost of $18M. The second

subproject, K-Area, anticipates achieving CD-2/3 in FY2022 and CD-4 in FY2025. The third subproject,

L Area, anticipates achieving CD-2/3 in FY 2022 and CD-4 in FY2028. The final subproject, Savannah

River National Laboratory, and general site areas, anticipates achieving CD-2/3 in FY 2027 and CD-4 in

FY2028/2029, depending on funding availability.

C.6.2 NNSA Capital Construction Projects.

NNSA Acquisition and Project Management is a line organizational business unit established to integrate

and optimize NNSA capital line item project execution and functional support. The NCP management and

support personnel activities will receive indirect support that cannot be specifically identified to final

project cost objectives. Cost may include labor for generic processes, procedures, project office supplies,

computers, copier maintenance and duplicating costs. Primary functions include construction management,

infrastructure, ES&H, QA, engineering, information technology, and supply chain management overheads.

The Project Management Plan (PMP) will define the Project management approach to be used by the

Contractor to deliver the NNSA Capital Line Item Project’s safely, securely in a quality manner on budget.

The PMP shall define and communicate details of the NNSA Capital Line Project organization, systems,

processes and procedures to execute the design, procurement, construction and start-up phases the NNSA

Capital Line items will follow to achieve each project’s outcomes. The PMP should capture the project

scope, deliverables, timescales and roles and responsibilities of persons involved derived from the from the

business/contract proposal and lists all such documents that are required to help the project manage,

execute, and control the projects through the design, procurement, construction and start-up phases to

achieve its objectives.

The Contractor should discuss interfaces and management of the interfaces to insure timely and quality

information exchange. The Contractor should define their approach of integration and assurance of quality,

nuclear safety and nuclear safeguards and security integration throughout the NNSA project lifecycle. The

Contractor should describe the project management control systems, including use of EVMS, and how the

project budget, cost and schedule performance information/data will be captured, reported and utilized.

The Contractor should discuss the approach to manage project information and records including classified

and nuclear sensitive project information data through the project lifecycle until turnover to operations.

Section C Page C-88



The Contractor should discuss risk management, risks and what mitigation measures will be implemented

to mitigate and or reduce the project and or portfolio risks. The Contractor should discuss any strategic

execution opportunities. The Contractor should discuss the use of supporting business systems for

financial, procurements, human resource management, contractor assurance/governance, communications

and others required to support the project execution. The Contractor should specifically discuss the

procurement management system and how will it formulate, award and administer contracts to shift

performance risk of cost, schedule, and quality from the Government to the Contractor and subcontractors

through effective contract reward/penalty structures and administration.

C.6.2.1 Savannah River Plutonium Processing Facility (SRPPF)

Savannah River Plutonium Processing Facility (SRPPF): The SRPPF Project will install Plutonium

Processing Capability in alignment with Los Alamos National Lab’s (LANL’s) process flowsheet to

disassembly, metal preparation, melt, machine/inspect, assemble and assembly testing. The project

involves disassembly and removal of fuel fabrication process equipment commodities installed in the

partially completed Hazardous Category-2 concrete structure, 226-F. This will be followed by design,

procurement, and construction of plutonium pit processing, process support equipment, and balance of plant

systems. Transition of building 226-F and supporting project infrastructure/equipment will include

turnover of necessary design and quality documentation, along with stewardship of transitioned property

necessary for the SRPPF to produce at least 50 War Reserve (WR) plutonium pits per year (ppy) by 2030.

The SRPPF Project will include separating the scope into several subprojects for management and

execution.

The Contractor shall support overall project integration and production of the SRPPF design. There is an

option for the Contractor to provide Title II and Title III engineering, construction management,

procurement, construction, startup, and testing activities for some or all of the subprojects. The acquisition

strategy for SRPPF has not been finalized, so the engineering, procurement, and construction (EPC) of

SRPPF may be fully or partially assigned to third-party contractors. In the event any of these activities are

performed by other contractor(s), the Contractor shall provide site access to such other contractors or

entities and to cooperate with, accommodate, and to provide such logistical support to such other

contractors or entities as needed and/or as directed by the Contracting Officer. In that case, the M&O

Contractor would still be responsible for plutonium pit program development which includes facility design

authority, personnel recruitment, training, and the development of an interface plan to transition the

facilities through commissioning and operations as defined in Section C.3.2.1.2 Plutonium Pit Program.

At the conclusion of the SRPPF project, the Contractor will operate and maintain all SRPPF administrative,

process, and balance of plant support facilities.

C.6.2.2 Tritium Finishing Facility (TFF)

The Contractor shall support NNSA’s Production Modernization and Stockpile Management missions

through the execution of the proposed Tritium Finishing Facility (TFF) line item project, which will build

new facilities and refurbish existing facilities to meet NNSA directive requirements. The proposed TFF

complex includes two new process buildings, a Hazard Category (HC)-2 nuclear facility and a radiological

facility. Additionally, the TFF Project includes renovations of existing buildings, removal of three

warehouses, construction of one warehouse, and upgrades to utilities and infrastructure to support these

facilities. The required utilities are available in the immediate area; however, the Project will require

relocation of some of these utilities, the perimeter road and expansion of the perimeter fencing.

The Contractor will be the project Design Authority and shall support overall project integration activities.

There is an option for the Contractor to provide Title II and Title III engineering, construction management,

procurement, construction, startup and testing activities for the TFF Project, although the project acquisition

Section C Page C-89



strategy has not been finalized. In the event any of these activities are performed by other contractor(s),

the Contractor shall provide site access to such other contractors or entities and to cooperate with,

accommodate, and to provide such logistical support to such other contractors or entities as needed and/or

as directed by the Contracting Officer. Regardless of the acquisition strategy selected, the Contractor would

remain responsible for all non-EPC activities and the integration of all capabilities as described in Section

C.3.2.1.1 Tritium Program into the new facilities.

C.6.2.3 Surplus Plutonium Disposition (SPD) Line Item Project

The SPD Project will expand the capacity at SRS for down-blending plutonium oxide with an adulterant

for future disposition at a geologic repository. The four primary capabilities to be constructed by the Project

are (1) Un-package plutonium oxide; (2) Dry blend with adulterant; (3) Perform non-destructive assay and

packaging; and (4) Stage down-blended plutonium oxide/adulterant. The Contractor, under the DOE-

Environmental Management (DOE-EM) Program, currently has a small down-blending operation in the

existing K-Area Interim Surveillance (KIS) glovebox.

The SPD project includes the design, procurement, construction, testing and start-up of down-blending

glovebox process lines and associated support infrastructure in K-Area facility. The project includes

remodeling of a portion of the 105-K Building within the K-Area complex, which is a Hazard Category

(HC)-2 and Security Category 1 facility. The project includes the purchase and installation of 3 glove

boxes, process and process support equipment and associated utilities. A HEPA and Electric Building, as

well as a diesel enclosure, will be built in an area adjacent to the 105-K Building. Also, the project scope

will include disassembly and removal of the equipment and commodities in KAC, pre-construction security

modifications and site preparations prior to CD-2/3.

C.6.3 Other Project Activities

The Contractor shall execute other Line Item and Minor Construction Projects as authorized by

DOE/NNSA. Construction projects which do not meet the definition of Capital Construction Projects are

within the general scope of the Contract and shall be performed or managed by the Contractor as directed

by the Government. At any time, the Government and Contractor may determine that a construction project

being performed within the scope of the Contract may be suitable for performance under the EM or NNSA

Capital Construction CLIN. If the parties agree that a construction project not meeting the definition of a

Capital Construction Project may be performed under the EM or NNSA Capital Construction CLIN, the

parties shall establish the Sub-CLIN in accordance with the terms and conditions of this Contract.

C.7 Savannah River Site Interface Management

Interface Management is a key Savannah River Site function for the effective and efficient delivery of

services between multiple Site contractors. It is also an integral part of resolving issues involving various

Site operations activities among contractors, promoting efficient mission accomplishment for EM and

NNSA and ensuring Site policies and procedures are integrated to promote mission success. Interface

management success is defined by the results that stem from two or more organizations working together

to develop solutions within the parameters of their contracts. The role of interface management is to

exchange services and solve issues in the best interest of the Government at the lowest level possible in the

respective organizations.


(a) Establish and maintain an interface Management function in coordination with other Site

contractors and work cooperatively to improve mutual understanding and seek resolutions in the

best interest of the government and the SRS;

Section C Page C-90



(b) Initially adopt existing interface agreements and then appropriately document, execute, and manage

interfaces and agreements made with other Contractors, DOE, and other Site users in accordance

with Section J, Attachment J-13, Savannah River Site Services and Interface Matrix, and the

Section H Clause entitled, Site Services and Interface Requirements Matrix, and other documented

interfaces. Changes to those agreements, processes, and work schedules, as related to interface

management, shall be executed per this PWS and Section H Clause entitled, Site Services and

Interface Requirements Matrix. Changes to Section J, Attachment J-13, shall be signed showing

concurrence by the Contractor and other Site contractors;

(c) Maintain SRS Interface Management Plan by membership and lead s SRS Interface Management

Team (IMT). Ensure all SRS major prime contractors, DOE-EM and DOE-NNSA are represented

on the IMT;

(d) Appropriately document, execute, and manage interfaces and agreements made with other Site

contractors, in accordance with Section J, Attachment J-13, and the Section H Clause; and other

documented interfaces. Interface agreements shall detail the scope of the interface, including

boundaries and constraints, standard and special service circumstances including but not limited to

any nuclear safety, quality assurance and quality control, health, safety, Site access, schedule

concerns, and/or environmental protection requirements;

(e) Work with other Site contractors in generating agreements in order to support working relationships;

(f) Generate new interface agreements as may be necessary during this contract to support the

Department of Energy and National Nuclear Security Administration operations at the Savannah

River Site;

(g) Work with other Site contractors to develop service agreements with sufficient detail for DOE to

determine whether the task is consistent with customer baselines and represents a reasonable use

of resources;

(h) Provide input to DOE-SR to support development and maintenance of the interface management

processes and storage of the interface agreements. The Contractor will be responsible for housing

all Service Level Agreements. The Contractor may retain a copy of Interface agreements for

internal use. The Contractor shall, in conjunction with the Site Contractors, develop an SRS

Interface Governance Policy to be signed by all other Site contractors:

(1) The policy shall outline the interface management documents and business structure, including

change control processes and hours supported by Section J, Attachment J-13, Savannah River

Site Services and Interface Matrix, direct funded services; and,

(2) Illustrate the different interface types and processes for managing transactions between

contractors, including Service Delivery Documents, Memorandums of Agreement, and

Administrative Interface Agreements.

(i) Lead a review of the SRS Services and Interface Matrix with cooperation and participation of other

Site Contractors within 6 months of completion of transition. Proposed and agreed upon changes

to the SRS Services and Interface Matrix shall be submitted for incorporation into SRS contracts;

(j) At least yearly, lead a review the interface agreements and propose any changes in the best

interest of the Government and other Site Contractors. During the remainder of the Contract,

review and propose changes as needed; and

(k) Coordinate and lead the SRS Presidents Forum to improve overall delivery of effective

accomplishment of the Site mission. The council is comprised of Site contractor presidents, with

Section C Page C-91



participation from DOE Field Offices’ Representatives. Site contractors shall attempt to resolve

interface issues prior to escalating an issue to the Contracting Officer(s).

C.8 PHASE OUT AND CLOSEOUT ACTIVITIES

C.8.1 Transition to Follow-On Contract

The Contractor shall provide all necessary support for a smooth Contract transition at the end of the

Contract period. Sixty calendar days prior to the expiration of the Contract period, the Contractor shall

submit a Contract Closeout Plan to DOE for review and approval. The Contract Closeout Plan shall include

all remaining administrative matters necessary to effectively and efficiently close out the Contract,

including, but not limited to, resolution of remaining and open agreements and all records management

activities. Records management activities include, but are not limited to, the remaining records retention

and disposition activities (including the final active/inactive records inventory of both Government-owned

and Contractor-owned records, and all media types), turnover of electronic records management systems

and/or other electronic information systems, records finding aids or any other activities.

The Contractor recognizes that the work and services covered by this Contract are vital to the DOE mission

and shall be maintained without interruption, both at the commencement (as described in Section C-2

Incoming Contract Transition) and the expiration of this Contract (as described in this section).

Therefore:

a) At the expiration of the Contract term or any earlier termination thereof, the Contractor shall

cooperate with a successor contractor or the Government by allowing its employees to interview

for possible employment. For those employees who accept employment with the successor

contractor, such employees shall be released in a coordinated manner with the successor contractor.

The Contractor shall cooperate with the successor contractor and Government regarding the

termination or transfer arrangements for such employees to ensure maximum protection of

employee service credits and fringe benefits.

b) This clause shall apply to subcontracts as approved by the Contracting Officer.