part c: the contract part c3: scope of work c3.1 employer
TRANSCRIPT
TRANSNET NATIONAL PORTS AUTHORITY RFP NUMBER TNPA SLD055/CIDB DESCRIPTION OF THE WORKS: PORT OF SALDANHA BAY – UPGRADE OF GENERAL MAINTENANCE QUAY
Contract
Part C3: Scope of Work C1
Part C: The Contract
Part C3: Scope of Work
C3.1 Employer’s Works Information
C3.2 Annexes
Status Should any requirement or provision in the parts of the Scope of Work conflict with any
requirement of any Standardised Specification, particular specification or any drawings, the
order of precedence, unless otherwise specified, is:
Drawings
Particular Specifications
Generic Specifications
Variations to Standardised Specifications
SANS or other Standardised Specifications
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PORT OF SALDANHA GENERAL MAINTENANCE QUAY UPGRADE TENDER NUMBER: TNPAS055/GMQEXT/03/2014
C3.1 EMPLOYER’S WORKS INFORMATION
1. DESCRIPTION OF THE WORKS
1.1. Executive Overview
The works that the Contractor is to perform involve the upgrading of the existing General Maintenance Quay, in the Port of Saldanha. The work will be conducted in a working port environment. A summary of the work required in order to upgrade the existing General Maintenance Quay include:
General site clearance and demolition works
Extending the existing blockwork wall by 20m on either end with new precast
concrete blocks
Construction of new reinforced concrete capping over extension to blockwork wall
Trimming down the existing steel sheet-pile quay wall and excavating area back
of quay to limit lateral earth pressures on existing sheet-pile wall
Installation of a new steel sheet-pile quay wall ahead of the existing sheet-pile
wall and across the gap between the two quays
Excavation and installation of new concrete anchor walls and anchor tie rods,
including backfilling of excavations
Backfilling excavations behind existing sheet-pile wall
Removal of the scrapped vessel adjacent to the existing sheet-pile wall
Dredging of material adjacent to new sheet-pile wall, including stockpiling and
sorting
Reclamation of area behind new quay wall with selected dredge material or
imported fill material
Construction of new reinforced concrete capping beam over sheet-pile quay wall
Installation of bollards, fenders, ladders and quayside services
Layer works and paving
1.2. Employer’s Objectives
The Employer’s objectives are to upgrade and lengthen the existing quay infrastructure at the existing General Maintenance Quay. This project is to be
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executed with minimal disruption to port operations and other contracts taking place within the port.
1.3. Blockwork Wall Extensions
The existing blockwork wall comprises of I-shaped precast concrete blocks. Either end of the existing wall has a 20m tapered wing wall, which are to be built-up to extend the existing wall by 40m. The extensions comprise of precast concrete blocks similar to those used in the construction of the existing wall. The southern extension is a free standing wall while the northern extension is backfilled with reclamation material. A reinforced concrete capping slab is constructed across the top of each extension.
1.4. New Sheet-Piled Quay Wall
The new quay wall comprises approximately 165 metres of steel combi sheet piling that are driven into existing seabed approximately 1 metre from the existing quay on the water side, where existing water depths range between 0 and 10 metres (approximately) below chart datum. The HZ sheet pile sections are driven to approximately -16 m Chart Datum, and the intermediate AZ pile sections are driven to approximately -11.5 m Chart Datum. A portion of the combi sheet piling adjacent to the blockwork wall will have the HZ sheet pile section driven to approximately -18 m Chart Datum and the AZ pile section to approximately -12.5m CD. The new sheet pile wall will be anchored to reinforced concrete anchor walls using steel tie rods before the bulk of the backfilling can take place. The capping beam to the new sheet piled quay wall comprises a precast coping and insitu reinforced concrete capping. The void between the precast cope units and the sheet piles is grouted with concrete. The capping beam accommodates the mooring bollards, ladders and fenders.
1.5. Removal of Scrapped Vessel Remains
The scrapped vessel alongside the existing sheet-pile wall is to be dismantled and removed from site and disposed of at a registered waste facility. The vessel is resting on the seabed in shallow water with a portion of the vessel protruding out of the water and the remainder embedded into the seabed
1.6. Dredging and Reclamation
The seabed adjacent to the new quay wall is dredged to an intermediate depth of 6.5 metres below datum. A future contract will complete the dredging to the design depth of 8.5 metres below datum, and will place a scour protection apron. Dredge material is to be stockpiled and sorted on land. Suitable dredge material is to be utilized as reclamation. Unsuitable dredge material is to be disposed of at a registered waste facility.
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1.7. Quay Services
Quay services include the provision of power, lighting a water pipeline including control valves, fire hydrants, water supply points and manholes is to be installed.
1.8. Layer Works and Paving
The area behind the new quay wall is paved with concrete panels placed on compacted layer works.
1.9. Interpretation and terminology
Wherever the following words or phrases are used in the listed or referred
documentation, they are interpreted in this contract as follows:
Word or phrase Interpretation
“Transnet National Ports Authority (TNPA),
A Division of Transnet SOC LTD,
Registration no. 1990/000900/30” in the
context of:
owner, occupier or user of the new asset;
insurer of the works; paymaster (i.e.
Transnet shall pay); a party to the contract
The Employer
“Transnet National Ports Authority (TNPA),
A Division of Transnet SOC LTD,
Registration no. 1990/000900/30” in the
context of:
a duty or procedure to be performed in the
administration of the contract
the Project Manager or the Supervisor
as determined by the conditions of
contract
Accepted, acceptable, approved, approval,
by or to the satisfaction of the Project
Manager, Engineer or the Architect
Accepted, acceptance, by or to the
satisfaction of the Project Manager or
the Supervisor as determined by the
conditions of contract
accepted by (or to the satisfaction of) the
Project Manager, Engineer or the Architect
accepted by the Project Manager or
the Supervisor
a duty, procedure, decision or action of the an action of the Project Manager or the
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Word or phrase Interpretation
Engineer or the Architect and/or the
Superintendent, client representative, Site
Supervisor or Clerk of Works
Supervisor depending on the context.
Clause 14 of the Core Clauses
determines what the actions of each
are. Either may delegate in terms of
Clause 14.2
Engineer, Architect Project Manager or the Supervisor
depending on the context.
Specification The Employers Works Information
together with all other documentation
and standards referred to therein
Plant or equipment Where these terms appear to be in
conflict with the terms used in the
Contract, Employers Works
Information and Pricing Data, these
terms should be interpreted in their
original context.
Note 11.2(12) of the Conditions of
Contract. Plant and materials are items
intended to be included in the works.
Transnet Capital Projects (TCP), EPCM
Contractor
The Employer or their duly appointed
and authorised agents
The following abbreviations are used in this Works Information:
Abbreviation Meaning given to the abbreviation
AIA Authorised Inspection Authority
AASHTO American Association of the State Highway Transport Officials
BBBEE Broad Based Black Economic Empowerment
BS British Standards Institute Specifications
CEMP Construction Environmental Management Plan
CD or CDP Chart Datum will be taken as Chart Datum Port with is 0.9m below the
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Abbreviation Meaning given to the abbreviation
land levelling datum
(This abbreviation may also be used to describe a Compact Disc)
CDR Contractor Documentation Register
CDS Contractor Documentation Schedule
CRL Contractor Review Label
CSHEO Contractor ’s Safety, Health and Environmental Officer
CM Construction Manager
DTI Department of Trade and Industry
DWG Drawing
EO Environmental Officer
HAW Hazard Assessment Workshop
HAZOP Hazard and Operability Study
HSSP Health and Safety Surveillance Plan
INC Independent Nominated Consultant
IP Industrial Participation
IR Industrial Relations
IPP Industrial Participation Policy
IPO Industrial Participation Obligation
IPS Industrial Participation Secretariat
IRCC Industrial Relations Co-ordinating Committee
JSA Job Safety Analysis
CIRP Contractor ’s Industrial Relations Practitioner
MSL Mean Sea Level
Native Original electronic file format of documentation
TNPA Transnet National Ports Authority
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Abbreviation Meaning given to the abbreviation
PES Project Environmental Specifications
PHA Preliminary Hazard Assessment
PIRM Project Industrial Relations Manager
PIRPMP Project Industrial Relations Policy and Management Plan
PLA Project Labour Agreements
PM Project Manager
PSIRM Project Site Industrial Relations Manager
PSPM Project Safety Program Manager
PSSM Project Site Safety Manager
ProgEM Programme Environmental Manager
ProjEM Project Environmental Manager
QA Quality Assurance
R&D Research and Development
SANS South African National Standards
SES Standard Environmental Specification
SHE Safety, Health and Environment
SHEC Safety, Health and Environment Co-ordinator
SIP Site Induction Programme
SMP Safety Management Plan
SSRC Site Safety Review Committee
TNPA Transnet National Ports Authority
TPT Transnet Port Terminals
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2. GENERAL REQUIREMENTS, MANAGEMENT AND START UP
2.1 Management Meetings
Regular meetings of a general nature will be convened and chaired by the Project
Manager as follows:
The Contractor shall attend management meetings at the Project Manager’s
request. It is envisaged that a minimum of one contract management meeting,
plus weekly site meetings will be held. The Contractor will be required to present
relevant information including quality plans, schedules (including progress, issue
and risk register progress), subcontractor management, and health, environment
and safety issues as such meetings.
Meetings of a specialist nature may be convened as specified elsewhere in this
Works Information or if not so specified by persons and at times and locations to
suit the Parties, the nature and the progress of the works. The person convening
the meeting within five days of the meeting shall submit records of these meetings
to the Project Manager.
All meetings shall be recorded using minutes or a register prepared and circulated
by the person who convened the meeting. Such minutes or register shall not be
used for the purpose of confirming actions or instructions under the contract, as
these shall be done separately by the person identified in the conditions of contract
to carry out such actions or instructions.
2.2 Documentation Control
In undertaking the Works (including all incidental services required), the Contractor
shall comply with the Employer’s document control requirements.
2.3 Health and Safety Requirements
The Contractor shall comply with the Employer’s health and safety requirements as
listed in Clause 6.
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2.4 Environmental Constraints and Management
2.4.1 The Contractor shall comply with the Employer’s environmental requirements as listed
in Clause 6.
The Contractor performs the works and all construction activities within the Site and
Working Areas having due regard to the environment and to environmental
management practices as more particularly described within the SES and PES.
The SES describes the minimal acceptable standard for environmental management
for a range of environmental aspects commonly encountered on construction projects
and sets environmental objectives and targets, which the Contractor observes and
complies.
The PES describes more particularly the environmental standards applicable to the
works, the Site and the Working Areas and sets out variance (including additions) to
the SES. The PES may require higher minimal standards than those described in the
SES as may be required by the Project Manager or Others.
The overarching obligations of the Contractor under the CEMP before construction
activities commence on the Site and/or Working Areas is to provide an environmental
method statement for a particular construction operation at the Site and/or Working
Area by the Contractor and where requested by the Project Manager and to comply
with the following:
The Contractor shall ensure that his management, foremen and the general
workforce, as well as all suppliers and visitors to site must go through an Induction
prior to commencing any work on site. If new personnel commence work on the
site during construction, the Contractor shall ensure that these personnel undergo
the Induction Programme and are made aware of the environmental specifications
on site.
The Contractor must appoint a sufficient number of named assistants to the
CSHEO to monitor environmental issues e.g. litter, spills, illegal activities, fence
patrol, dust etc. These appointments, along with details of the individuals being
appointed and job descriptions, must be sent to the Project Manager for his
approval.
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The list below is a list of some of the issues that the Contractor must ensure he has
planned for to meet the requirements of the environmental specifications. It is not a
com
prehensive list but serves as a guide:
Cement and concrete batching
Workshop and maintenance of plant
Protection of natural fauna and flora
Protection of historical and archaeological artefacts
The Contractor shall clear and clean the Site and Working Areas and ensure that
everything not forming part of the works is removed from the Site and Working Areas
and that all rehabilitation has taken place in accordance with the PES. An
Environmental Closure Certificate has been issued by the SHEC and signed off by the
Project Manager.
2.5 Quality Assurance Requirements
The Contractor shall have, maintain and demonstrate its use to the Project Manager
the documented Quality Management System to be used in the performance of the
works. The Contractor’s Quality Management System shall conform to:
International Standard ISO 9001
or an equivalent standard acceptable to the Project Manager
and Employer’s quality assurance requirements as listed in Clause 6
The Quality Plan means the Contractor’s statement, which outlines strategy,
methodology, resources allocation, QA and Quality Control co-ordination activities to
ensure that the works meet the standards stated in the Works Information.
2.6 Training Workshops and Technology Transfer
The Contractor facilitates the requirements for training workshops as defined in the
health and safety requirements.
All drivers of vehicles using the port operational roads shall undergo an induction
course to familiarise them with the terminal layout and the applicable regulations.
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The Contractor shall utilise local people for staffing up some of his requirements and
shall ensure that there is adequate skills transfer taking place.
2.7 Provision of Bonds and Guarantees
The form in which a bond or guarantee required by the conditions of contract is to be
provided by the Contractor is given in Part C1 Agreements and Contract Data,
document C1.3, Sureties.
The Contractor provides a bond or guarantee as required by the conditions of contract
concurrently with the execution by the Parties of the form of agreement as indicated in
the T2.2 Tender Returnables.
2.8 Cash flow
The Contractor shall submit to the Project Manager a detailed monthly cash flow chart
based on the contract programme showing the anticipated cash flow as represented
by expected payment claim submissions, not only payments received.
2.8.1 Fortnightly Expediting Report
The Contractor shall submit to the Project Manager by facsimile or email within four
(4) days after the middle and end of each month, a report on progress of any off-site
manufacturing activities of the Contractor during the previous half-month.
The fortnightly report shall state the current percentage progress of each major piece
of equipment as applies at that date.
Each report shall state the actual completion date for those activities completed in the
last reported period shall advise the anticipated completion date for each piece of
equipment and shall comment on any delay or variance with respect to scheduled
progress.
The Contractor shall also report his calculated overall completion percentage for each
Subcontract at each report date.
Monthly invoices may not be recommended for payment unless and until the end of
month status report for all off-site work is received.
2.9 Programme and Planning
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2.9.1 General
The Contract programme, progress reports, subsequent updates, revisions and
supplementary programmes as detailed in this section are an essential part of the
project control system used by the Employer for managing the Works and in
monitoring the progress of the work under the Contract. Key Dates and Completion
Dates as defined in the Contract Data are incorporated into the programme.
2.9.2 Programme Submission
The Contractor’s Detailed Programme, which complies with the requirements as
indicated in the Works Information, shall be submitted in both hard and soft copy
forms. Microsoft Project is being used by the Employer for Planning on the Project.
The Contractor shall use a suitable computerised planning package, as accepted by
the Project Manager, which is compatible with Microsoft Project.
2.9.3 Programme network, structure and methodology
2.9.3.1 Network
The Critical Path Method (CPM) technique of planning and scheduling will be used for
the Project. The Contractor shall provide schedules showing the critical path(s),
together with a total float report for acceptance by the Project Manager.
The programme network shall have no fewer activities than the technical and
commercial breakdowns listed in the activity schedule.
Networks are constructed to reflect the possible sequences of activities using resource
scheduling to stagger the performance of activities into the most probable sequence.
The activity durations are estimated in working days and shall be realistic and based
on quantities and applied resources.
The calendars used are based on normal working hours per day and working days per
week or as prescribed by the Project Manager in accordance with the Project.
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2.9.3.2 Structure and Methodology
The programme layouts shall take into account the approved Facility Breakdown
Structure (FBS) reflecting the manner the works are to be performed. The following
levels of programme are to be used for this project:
Level 1 Master Schedule - defines the major activities and interfaces between
engineering, procurement, fabrication and construction, transportation, installation,
and pre-commissioning, commissioning, and start-up. This is a high level summary
schedule, and is included in the monthly progress report.
Level 2 Project Schedule - summary schedules "rolled up" from the level 3
project schedule. The structure and layout will be in accordance with the FBS as
defined in the level 3 schedule.
Level 3 Project Schedule - detailed schedules, which are generated for tracking
and control of various activities and deliverables for all phases of the project. The
activities will be coded in accordance with the FBS. Various layouts and
corresponding filters can be developed to reflect the requirements of the Project
Leads and managers.
Level 4 Project Schedule - This detailed discipline speciality level programme is
developed and maintained by the Contractor and generated for tracking and
control of various activities and deliverables for all phases of the Project. This
programme utilizes the FBS structure and relates to the scheduled activities in the
pricing activity schedules or groups of activities. The programme represents the
day-to-day activities by discipline that are work unit based and become
summarized in the level 3 activities.
2.9.4 Progress Reporting and Reports
2.9.4.1 Reporting and Monitoring
To demonstrate the actual progress and forecast completion of the work under the
Contract the Contractor shall, on a weekly basis, update and submit to the Project
Manager the latest accepted programme and progress report including histograms
and s curves.
Monitoring and review of the progress of work under the contract shall consist of an
assessment of all activities currently in progress to determine percentage complete,
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forecast completion dates, manning histogram showing plan verse forecast, deviations
from the target programme and actions required for remedy.
Weekly progress review meetings shall be conducted to report and assist control of
the work under the Contract.
2.9.4.2 Reports
Level 4 programme - updated weekly showing 2 separate bars for each task i.e.
the primary bar shall reflect the current forecast dates and the secondary bar the
latest accepted programme.
3 week look ahead schedule - in the same format as above updated and issued
weekly.
Manpower histogram - updated and issued weekly showing actual, forecast and
planned.
S-curves - updated and issued weekly showing actual % complete verses planned
% for the overall contract utilizing the earned values as calculated by the detailed
progress report.
Detailed progress report - updated and issued weekly utilizing a spreadsheet to
calculate earned progress of activities, as reflected on the level 4 programme,
based on installed quantities. Activities shall be weighted using man-hours. Report
shall indicate progress ‘this period’ and ‘progress to date’.
Weekly report - a narrative report consisting of an executive summary,
area/facility synopsis of work in progress and critical action items (top 10). The
report shall be accompanied with a 3 week look ahead schedule and s-curve.
Monthly report - a narrative status report submitted a week before the last Friday
of each month, or as required by the Project Manager. The report shall include the
following Planning information but is not limited to:
Summary of progress achieved during the reporting period
Latest updated programme
Latest Accepted programme
Project Milestones table – planned verses actual and forecast
Status and performance of on-site works
Status and performance of off-site works
Histograms and s-curves
Critical action items list (top 10)
Deviations from the current accepted programme and action plans to minimize
impact on Project key dates
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2.10 Industrial Relations requirements
The Contractor shall comply with the Employer’s industrial relations policy
requirements.
3. ENGINEERING AND THE CONTRACTOR ’S DESIGN
3.1 Employer’s Design
The design work for all permanent works associated with this contract has been done
by Prestedge Retief Dresner Wijnberg (Pty) Ltd on behalf of the Employer.
The Employer will supply the following:
Works Information
Technical specifications
Drawings
3.2 Parts of the Works which the Contractor is to design
All temporary works shall be designed by, and remain the responsibility of, the
Contractor. The Contractor shall appoint suitably qualified and experienced designers
to carry out such work and shall indemnify and hold indemnified the Supervisor,
Project Manager and the Employer against any claims and actions that may arise out
of the Contractors design. The Contractor shall be responsible for full compliance with
all the relevant codes of practice, safety, professional procedures, checking, site
approval and requirements of the construction regulations with regards to temporary
works. Temporary works are all works other than the permanent works indicated on
the drawings. Some of the temporary works that may be required, include but are not
limited to the following:
Staging in order to install the sheet-piles.
Staging in order to install precast concrete blocks
Staging and working platform for removal of scrapped vessel
Lateral support for the anchor wall trench.
Installation of the precast cope units.
Support and formwork for concrete works.
Shoring for earthworks.
Tie rod supports.
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Blockwork wall and sheet-pile wall interface
3.3 Procedure for Submission and Acceptance of Contractor’s Design
The Contractor shall request the submission of the alternative design to the Project
Manager detailing what the benefits of the design are. The design should at all times
benefit the Employer in terms of material benefits such as time, cost, quality of works
or safety.
3.3.1 Documentation Submission
3.3.1.1 Documentation Submission Format
All documentation shall be submitted under cover of a Contractor’s Transmittal Note.
The Contractor shall deliver both hard copies and electronic media copies (CD Rom)
to the Employer at the address stated within the Contract Data.
3.3.1.2 Electronic Transmission
The Contractor Documentation Schedule (CDS) defines which documentation shall be
transmitted electronically. All electronic documentation shall be transmitted either via
the Contractor Portal if set up for the Contract or failing that on CD ROM.
Documentation submitted on CD ROM or via the Contractor Portal shall be contained
in a zip file with the Transmittal Note enclosed.
Note:
In the event of documentation required urgently and the Contractor is not able to
submit a CD ROM and (or) Hardcopy format timeously, then e-mail transmission
may be applied for (but in extreme cases only)
Per e-mail - the file size may not exceed 2 MB (for info: Transnet limit) and the
Transmittal Note shall be attached
The Contractor is still required to submit the relevant CD ROM to Document
Control without delay.
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When sending an e-mail the Contractor shall ensure that the subject field of the e-
mail is completed as follows, i.e.: Contract Number – Contractor’s Transmittal
Number and Description of documentation transmitted.
3.3.1.3 Contractor Portal
It is a further requirement that the Contractor ensures that a reliable and suitable
internet connection is in place as electronic data transfer/return of documentation shall
be primarily via a Contractor Portal created within the Project’s database, i.e.
workSHARE, once set up by the Project.
Comprehensive training shall be provided by Document Control in this regard.
3.3.1.4 Hard Copy Transmission
Documentation shall be submitted in printed hard copy format unless otherwise stated
on the Contractor Documentation Schedule (CDS).
3.3.2 Transmittal Notes
All documentation shall be submitted under cover of the Contractor’s Transmittal Note
indicating all Contract references (i.e. Project No, Contract No, etc.), Project
Documentation Number(s), Revision Number, Title and Chronological listing of
transmitted documentation.
The Contractor’s Transmittal Note shall state the purpose/issue reason of the
documentation submission.
Documentation for different purposes must be sent on separate Contractor
Transmittal Notes. The Contractor shall note that documentation will be rejected if this
requirement is not met.
Documentation issued under cover of a Transmittal Note by the Project to the
Contractor shall be signed, dated and the signed copy returned to the Employer at the
address stated within the Contract Data.
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3.3.3 Formats and Quantities of Documentation
The required number of copies and formats of documents/drawings shall be specified
in the Contractor Documentation Schedule (CDS).
A typical example of quantities and formats would be as follows:-
Pre-Construction: Hard Copy and PDF (to be specified in ‘CDS’)
Construction: Hard Copy, PDF and ‘Native’ file(to be specified in ‘CDS’)
As-Built – Red Lined: Hard Copies (Normally 3 off) (to be specified in ‘CDS’)
Certified As-Built/Final: Hard Copies (full size) and CD ROM’s containing PDF and
‘Native’ file formats(to be specified in ‘CDS’)
3.4 Review and Acceptance of Contractor Documentation
The Contractor submits documentation as the ‘Works Information’ requires to the
Project Manager for review and acceptance.
3.4.1 Contractor Review Label (CRL)
The purpose of the Contractor Review Label (CRL) is for the Project Manager to
assign a review code to the reviewed documentation denoting the status of the
documentation after consolidation of comments. The Contractor Review Label (CRL)
is to be inserted by the Contractor as follows:-
The Contractor Review Label (CRL) for drawings is to be inserted on the drawing
sheet template above the title block decal on the right hand side. [Refer the
Employer’s document management requirements as listed in Clause 6.
The Contractor Review Label (CRL) A4 coversheet for documents is to be
attached to the front of documents combined into one Adobe Acrobat (PDF) file
and submitted as one single document. [Refer the Employer’s document
management requirements as listed in Clause 6].
3.4.2 First Submission of Documentation
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The first revision is revision ‘A’, with subsequent revisions being ‘B’, ‘C’, ‘D’, etc. during
the pre-construction phase, thereafter the first revision during the construction phase
commences at revision ‘0’ and increments sequentially i.e. ‘1’, ‘2’, ‘3’, etc.
A first submission at revision ‘B’ is not acceptable and revision numbers must not be
skipped.
3.4.3 Review of Documentation
Acceptance of documentation by the Project Manager will in no way relieve the
Contractor of their responsibility for the correctness of information, or conformance
with the requirements. This responsibility rests solely with the Contractor.
Once documentation has been reviewed by the Project Manager, all comments are
consolidated and a review code is assigned on the Contractor Review Label (CRL) to
the original reviewed/marked-up drawing/document by the Project Manager.
3.4.4 Review Codes for Contractor Documentation
The Review Code resulting from the review is as follows, i.e.:-
Code C1 – Accepted. Submit ‘IFC/IFU’: The Contractor’s design/submission of
documentation is accepted and the Contractor is now required to submit
documentation on the next revision for further review but at an ‘IFC/IFU’ status (i.e.
on a numerical revision number commencing at revision ‘0’).
Code C2 – Accepted with Comments. Revise & Submit IFC/IFU: In the event
that the Project returns documentation with comments noted, the Contractor shall
within 10 working days of receipt, make the required changes and submit the
revised documentation for further review on the next revision but at an ‘IFC/IFU’
status (i.e. on a numerical revision number commencing at revision ‘0’).
Code C3 – Not Accepted. Revise & Resubmit for Review: In the event that the
Project returns documentation with “Not Accepted, Revise and Resubmit” the
Contractor shall within 10 days of receipt, make the required changes and re-
submit the revised documentation on a new revision for further review. Should
these revisions necessitate changes in other related documentation, the
Contractor shall make the appropriate changes and re-submit all the revised
related documentation for further review. The Contractor shall not proceed with
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any activities controlled by that Contractor’s documentation until it has been re-
submitted and acceptance indicated. The Contractor revises and re-submits
documentation but on the next revision until a review code ‘C1 or C2’ is achieved.
If previous submission was an alphabetical revision number e.g. ‘A’, then resubmit
on the next alphabetical revision number i.e. ‘B’, ‘C’, etc.
Code C4 – Review Not Required: Documentation signed at “Code C4” level is
considered to be for information only and does not require further submission, and
shall not be returned to the Contractor. However, Document Control shall issue a
Transmittal Only to the Contractor in this regard as notification.
Code C5 – ‘IFC/IFU’ Accepted: This is acceptance by the project of “Issued For
Construction or Issued For Use” documentation. As-Built /Final documentation
shall follow as soon as is practically possible. The Contractor is at liberty to
proceed with the manufacture of items to which such documentation relates, but
does not release the Contractor from his responsibility for quality and scope of the
order. This documentation is held for purposes of inspection verification and for
initial inclusion in their Installation Manuals, Operating and Maintenance Manuals,
etc.
Code C6- ‘As-Built/Final’ Accepted: This is “Certified As-Built or “Final”
documentation for which no further review is required. The final documentation
shall eventually form part of the final Contractor Manual(s) or Data Books.
This documentation is held for purposes of inspection verification and for final
inclusion in their Installation Manuals, Operating and Maintenance Manuals, etc.
3.4.5 Return of Reviewed Documentation
The original reviewed/marked-up drawing/document is scanned to PDF format and a
copy is returned to the Contractor indicating the Project Manager’s further instructions.
Return of the reviewed documentation is either in hard copy format, in which case the
original reviewed/marked-up drawing/document is returned, or, return is electronically
via the Contractor Portal.
Hard copy documentation shall be returned to Contractors outside the Gauteng Area
by courier. Contractors in the Gauteng area will be advised by e-mail or fax
(accompanied by a copy of the Project’s Transmittal Note) that documentation is
available for their collection.
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Electronic documentation shall be returned via the Contractor Portal created within the
Project’s database, workSHARE.
3.4.6 Review Period
The Contractor shall allow the Project Manager two (2) weeks to review and respond
to the Contractor’s submission of documentation, i.e. from time of receipt by the
Project Manager to the time of despatch by the Project Manager. However, work shall
proceed without delay in the event of late return of the documentation by the Project
Manager with prior notification in writing by the Contractor.
3.4.7 Revised Documentation
On receipt of the reviewed documentation the Contractor shall make any modifications
requested/marked-up and resubmit the revised documentation within the time
specified on the Contractor Documentation Schedule (CDS). Queries regarding
comments/changes should be addressed with the Project Manager prior to
re-submittal.
Any re-submittals, which have not included the changes/comments identified, will be
marked with the applicable review code and returned to the Contractor to be corrected
and re-submitted. The Contractor shall re-issue the revised documentation
incorporating all comments on a new revision and other specified details not included
in the previous issue within 2 working days of receipt of the marked-up documentation.
All revised data shall be submitted in its entirety and shall reflect the revision control
numbers and shall also indicate which documentation the revised documentation
supersedes, if applicable.
In the case of drawings every sheet has its own revision number and is revised as an
individual document.
In the case of documents all sheets under cover of one document number shall be
under the same revision number and be resubmitted, even if the revision is a minor
one.
3.4.8 Submittal of IFC/IFU/Final/As-Built Documentation
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Once the ‘For Review’ submission has been accepted by the Project Manager by
means of assigning the review code C1 or C2 to the documentation, the Contractor
shall submit the ‘IFC/IFU’ version and change the revision number from alphabetical to
numerical, starting with revision ‘0’.
Documentation issued from revision ‘0’ onwards must be signed off by the Contractor,
and shall contain ‘wet’ signatures of the relevant authorized signatories, i.e. PR
Engineer’s signature, revision block signatures (i.e. ‘BY, CHK’D, APP’D’) as well as
any other relevant signatures required in the ‘Contractor ’ block next to the title block
decal.
3.5 Other requirements of the Contractor’s Design
3.5.1 The Contractor’s designs are to comply with the relevant design codes and legislation.
3.6 Use of Contractor’s Design
3.6.1 The Contractor grants the Employer a licence to use the copyright in all design data
presented to the Employer in relation to the Contractors Design for any purpose in
connection with the construction, re-construction, refurbishment, repair, maintenance
and extension of the works with such licence being capable of transfer to any third
party without the consent of the Contractor.
3.6.2 The Contractor vests in the Employer full title guarantee in the intellectual property
and copyright in the design data created in relation to the works.
3.7 As-built Drawings, Operating Manuals and Maintenance Schedules
3.7.1 Submission of Final Documentation
The Contractor submits final documentation to the Project Manager before
Completion. This final documentation is “Certified”, “As-Built” or “Finally Accepted by
the Project Manager without Comment” documentation or documentation for which no
further review is required. The final documentation shall eventually form part of the
final Contractor Manual(s) or Data Books.
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The Contractor provides documents to the Project Manager that has an As-Built status
as stated within the CDS.
3.7.1.1 Preparation of As-Built Documents
The Contractor shall prepare two (2) marked up hard copies of the applicable
documents to represent the As-Built condition(s). The mark-ups shall be in RED
pencil or pen and be complete and accurate.
Once prepared the As-Builts mark-up documents are transmitted to the Project
Manager for further action as indicated on the workflow contained in the Employer’s
document management requirements as listed in Clause 6.
3.7.1.2 Design, Supply and Install Contractor Documents
Where the Contractor is responsible for the Design, Supply and Installation of Plant,
he produces As-Built documents.
The Contractor shall prepare two (2) marked up hard copies of the applicable
documents to represent the As-Built condition(s). The mark-ups shall be in RED
pencil or pen and be complete and accurate.
Once prepared the As-Built mark-up documents are transmitted to the Project
Manager for further action as indicated on the workflow contained in the Employer’s
document management requirements as listed in Clause 6.
The mark-ups are returned to the Contractor so that they can produce the As-Built
revisions.
3.7.1.3 Number of copies of “As-Built” or “Final Certified” Documentation
Unless otherwise stated in the CDS the required number of copies of “As-Built,
Certified and (or) Final” documents/drawings shall be: -
4 x hard copies (full size)
4 x CD ROMs with Adobe Acrobat (.PDF) and “Native” file format
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File naming convention on drawings/documents and labelling on CD’s shall be in
accordance with the numbers assigned on the CDR.
4. PROCUREMENT
4.1 Code of Conduct
Transnet aims to achieve the best value for money when buying or selling goods and
obtaining services. This however must be done in an open and fair manner that
supports and drives a competitive economy. Underpinning our process are several
acts and policies that any supplier dealing with Transnet must understand and
support. These are:
The Transnet Procurement Policy Manual (PPM);
Section 217 of the Constitution - the five pillars of Public PSCM (Procurement
and Supply Chain Management): fair, equitable, transparent, competitive and cost
effective;
The Public Finance Management Act (PFMA);
The Broad Based Black Economic Empowerment Act (BBBEE); and
The Anti Corruption Act.
Preferential Procurement Policy Framework Act (PPPFA)
This code of conduct has been included in this contract to formally apprise Transnet
Suppliers of Transnet’s expectations regarding behaviour and conduct of its Suppliers.
Prohibition of Bribes, Kickbacks, Unlawful Payments, and Other Corrupt
Practices
Transnet is in the process of transforming itself into a self-sustaining State Owned
Enterprise, actively competing in the logistics industry. Our aim is to become a world
class, profitable, logistics organisation. As such, our transformation is focused on
adopting a performance culture and to adopt behaviours that will enable this
transformation.
1 Transnet will not participate in corrupt practices and therefore expects its
suppliers to act in a similar manner.
Transnet and its employees will follow the laws of this country and keep
accurate business records that reflect actual transactions with and
payments to our suppliers.
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Employees must not accept or request money or anything of value, directly or
indirectly, to:
Illegally influence their judgement or conduct or to ensure the desired
outcome of a sourcing activity;
Win or retain business or to influence any act or decision of any
decision stakeholders involved in sourcing decisions; or
Gain an improper advantage.
There may be times when a supplier is confronted with fraudulent or corrupt
behaviour of Transnet employees. We expect our Suppliers to use our “Tip-
offs Anonymous” Hot line to report these acts. (0800 003 056).
2. Transnet is firmly committed to the ideas of free and competitive enterprise.
Suppliers are expected to comply with all applicable laws and regulations
regarding fair competition and antitrust.
Transnet does not engage with non-value adding agents or representatives
solely for the purpose of increasing BBBEE spend (fronting)
3. Transnet’s relationship with suppliers requires us to clearly define requirements,
exchange information and share mutual benefits.
Generally, Suppliers have their own business standards and regulations.
Although Transnet cannot control the actions of our suppliers, we will not
tolerate any illegal activities. These include, but are not limited to:
Misrepresentation of their product (origin of manufacture,
specifications, intellectual property rights, etc);
Collusion;
Failure to disclose accurate information required during the sourcing
activity (ownership, financial situation, BBBEE status, etc.);
Corrupt activities listed above; and
Harassment, intimidation or other aggressive actions towards
Transnet employees.
Suppliers must be evaluated and approved before any materials,
components, products or services are purchased from them. Rigorous due
diligence is conducted and the supplier is expected to participate in an
honest and straight forward manner.
Suppliers must record and report facts accurately, honestly and objectively.
Financial records must be accurate in all material respects.
Conflicts of Interest
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1. A conflict of interest arises when personal interests or activities influence (or
appear to influence) the ability to act in the best interests of Transnet.
Doing business with family members
Having a financial interest in another company in our industry
4.2 Invoicing and Payment
When the Project Manager certifies payment (see ECC3 Clause 51.1) following an
assessment date, the Contractor complies with the Employer’s procedure for invoice
submission.
The invoice must correspond to the Project Manager’s assessment of the amount due
to the Contractor as stated in the payment certificate.
The invoice is presented as an original.
The Contractor will have been required to submit all documents as required by the
Transnet Group Supplier Declaration Form, prior to any payments being made.
4.2.1 The Tax Invoice States the Following:
Name of the Contractor as it appears in the tender documentation;
Tax Invoice addressed to Transnet National Ports Authority;
Transnet National Ports Authority’s VAT No: 4720103177;
Tax Invoice number;
The Contractor’s VAT Number;
The Contract number;
The tax invoice is to be accompanied by statement;
The VAT registration number of the Employer;
The amount paid to date;
The value of the tax invoice split into payment activities as per the Conditions of
Contract;
Any retention monies to be deducted from the tax invoice;
Any interest payable;
Proof of ownership of materials supplied;
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The Contractor submits pro-forma copies of the tax invoices to the Project Managers
administrator for review and approval on or before the last working day prior to the 20th
day of each month.
The Contractor submits the approved tax invoices to the Employer’s designated
representative on or before the last working day prior to the 25th day of each month.
4.2.2 The Tax Invoice Contains the Supporting Detail
Calculation of the price of work done to date by reference to the Bill of Quantities
and agreed Compensation events.
Calculations and drawings where necessary to allow the Project Manager to
assess the value of work done.
Summary sheet of manning
Summary of progress covered by invoice
4.2.3 Presentation of Tax Invoices
The invoice is presented either by post or by hand delivery.
4.2.3.1 Tax Invoices submitted by hand are presented to:
Transnet National Ports Authority
Bayvue Centre
Port of Saldanha
For the attention of the Procurement Manager.
4.2.3.2 Tax Invoices submitted by post are to be delivered to:
Transnet National Ports Authority
Private Bag X1
Saldanha Bay
7395
For the attention of Procurement Manager.
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4.2.4 Payment
The Contractor is paid within 30 days of the date of the submission of the approved
tax invoice.
The Contractor ensures that the Employer has his correct banking information to make
the transfer.
All payments are provisional and subject to audit.
The Contractor preserves its records for such a period as the Department of Internal
Revenue may require, but in any event for not less than five years.
The Employer deducts any amount owed by the Contractor to the Employer from any
amount payable by the Employer to the Contractor.
4.3 People
The Contractor complies with the PIRPMP as stated in the Employer’s industrial
relations requirements.
The Contractor performs the works having due regard to the PLA that are
negotiated between the Employer and the appropriate trade unions on this
contract;
The Contractor complies with the requirements of the IRCC involving the
engineering construction Contractors engaged (including all future Contractors) by
the Employer.
The PIRM is responsible for ensuring that the Contractor complies with the
PIRPMP. The PIRM acts on behalf of the Project Manager. The PSIRM is
responsible for IR (to include the PLA) on the Site and Working Areas and reports
to the Project Manager.
The SIRM is responsible, inter alia, for day-to-day IR on the Site and Working
Areas through the implementation of the PIRPMP. The SIRM reports directly to the
PSIRM and the Project Manager.
4.3.1 Where the Contractor employs a Subcontractor who constructs or installs part of the
works or who supplies Plant and Materials for incorporation into the works which
involves a Subcontractor operating on the Site and/or Working Areas, then the
Contractor ensures that any such Subcontractor complies with the PIRPMP (described
under paragraph 4.3 of the Works Information) as appropriate and that the subcontract
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documentation places back-to-back obligations on the Subcontractor which reflect the
Contractor’s obligations under the PIRPMP, all within the Contractor’s Quality
Management System as per paragraph 2.5 of the Works Information.
4.3.2 The Contractor requires a Subcontract, where an NEC contract is used, to state the
same main option B as this contract between the Contractor and the Employer for the
following elements of the works:
Dredging
Earthworks
Surfacing.
4.4 Plant and Materials provided by Employer
The Employer makes the plant and materials as listed in Table 4.1 available to the
Contractor at the designated storage area for inclusion in the Works.
Table: 4.1
Plant and Materials Provided by the Employer
Description Total
80t Tee Headed Mooring Bollards 11
Rubber Tyre Fenders (3000mmOD) 18
If the Contractor for whatever reason requires additional plant and materials over and
above the available items in Table 4.1 the Contractor will be responsible for procuring
and supplying such additional items. All costs related to procuring and supplying these
items will be for the Contractor’s account.
The Contractor inspects all the materials jointly with the Supervisor and identifies any
damage or deficiencies in the plant and materials. Any damage or deficiency is
recorded, and the balance of the plant and materials is accepted by the Contractor
who thereby takes responsibility for the storage, handling and transporting of the plant
and materials to the site of the works.
The Contractor refurbishes the plant and materials provided by the Employer and
provides all necessary fixings and other components and materials as described in the
Particular Specifications.
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4.5 Plant, Materials and Equipment provided by Contractor
All plant, materials and equipment required for the execution of the works, with the
exception of plant and materials supplied by the Employer, shall be supplied by
Contractor.
4.5.1 Quality
The Contractor provides Plant and Materials for inclusion in the Works in accordance
with SANS 1200A sub-paragraph 3.1, unless otherwise stated elsewhere in the Works
Information provided by the Employer. All Plant and Materials are new and unused,
unless the use of old or refurbished goods and/or materials are expressly permitted as
stated elsewhere in this Works Information or as may be subsequently instructed by
the Project Manager.
Where Plant and Materials for inclusion in the Works originate from outside the
Republic of South Africa, all such Plant and Materials are new and of merchantable
quality, to a recognised national standard, with all proprietary products installed to
manufacturers’ instructions.
The Contractor replaces any Plant and Materials subject to breakages (whether in the
Working Areas or not) or any Plant and Materials not conforming to standards or
specifications stated and notifies the Project Manager and the Supervisor on each
occasion where replacement is required.
Equipment which the General Machineries Regulations of the Occupational Health
and Safety Act 85 of 1993 require special certificates and permits to operate and for
the operators shall be catered for by the Contractor. This documentation shall be
submitted for acceptance by the Project Manager prior to using the Equipment on the
Site and/or Working Areas.
4.6 Protection and Control of Plant, Materials and Equipment
The Contractor at all times, provides protection for all Plant, Materials and Equipment
from damage or loss due to weather, fire, theft, unexplained disappearance or other
similar casualty.
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5. CONSTRUCTION AND COMPLETION OF THE WORKS
5.1 Temporary Works, Contractor’s Sites, Site Services and Construction Constraints
5.1.1 Temporary Works
The Contractor is responsible for all temporary works and dewatering requirements
during the contract.
5.1.2 Contractor’s Sites and Site services
5.1.2.1 Employer’s Site entry and security control, permits, and Site regulations
The Contractor shall comply with the requirements of the Employer with regard to site
entry. The Employer will provide the required ID access cards to the relevant
employees of the Contractor for site access. No charge will be made for initial issues,
but the replacement of lost or damaged cards will be charged for.
5.1.2.2 Restrictions to access on Site, roads, walkways and barricades
Access to site for Contractor’s employees will be in line with the stipulated working
hours as per the PIRPMP. Access outside of these hours shall be by prior
arrangement with the Project Manager by the Contractor.
The Contractor shall use the roads in accordance with SMP and national Road Traffic
Regulations.
5.1.2.3 Contractor’s site establishment
The site for the Contractor’s Site Establishment is to be within the Contractor’s
working area boundary as shown on the site layout drawing. The Contractor may
establish his offices, lay down area, stores, repair shops, casting yards and batch
plant on his site within the site boundary. The Contractor shall ensure that the site
establishment area has a suitable security fence and the necessary access gates and
control.
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All preparation and fencing done by the Contractor shall be to his account. The site
establishment area shall be clearly sign posted and be compliant with the relevant
safety regulations and restrictions that might be in place until the Contractor has de-
established from site. The site establishment layout must be approved by the Project
Manager or his duly appointed representative.
5.1.2.4 Site Services and Procedures
The position of existing supply connection points for electricity, water and land line
telephone will be indicated by the Project Manager to the Contractor. The Contractor
shall make his own arrangements for the connection of such services to his work site,
for his use during construction. Where such service usages are purchased from the
Port, the applicable tariffs will be those that the Local Authority charges the Port.
The cost of meters, connections, and all other usage costs associated with the
provision of services shall be to the Contractor’s account.
The Employer will not provide any security for the works for the duration of the
Contract and shall not be responsible for any damage and/or losses incurred by the
Contractor in this regard.
5.1.2.5 Toilets
The Contractor shall provide, maintain, move to new positions as required, and finally
remove, proper portable toilets of sufficient number at his cost. Toilets shall be
properly constructed and placed in suitable positions and maintained in a clean and
sanitary working condition. Where no suitable connection to a sewerage system is
feasible, conservancy tank or chemical type toilets may be used. The Contractor must
make his own arrangements with the Local Authority for the disposal of night soil at his
cost.
5.1.2.6 Housing
Housing on site, at the Contractor camp or in the Port area will not be permitted.
5.1.2.7 Temporary lighting and fencing
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The Contractor will provide temporary lighting and fencing around every section
occupied by him during the contract. Such fencing will demarcate and secure the
construction area at each stage, and shall be erected before work starts in that area
and be removed only upon completion of that area and re-erected as work proceeds.
The Contractor must include for all costs for such lighting and fencing, including
access control into and out of these restricted areas. The Project Managers
acceptance must be obtained for the use of any temporary lighting on the site due to
the impact that this may have on vessel traffic in the harbour and/or interference with
surrounding areas.
5.1.2.8 Clearing of site after completion
The Contractor shall, within two months of the Completion Date, completely remove
from site all his plant, material, foundations and other structures erected, stores and
temporary office accommodation or any other asset belonging to him and leave the
site in a tidy condition to the satisfaction of the Supervisor. No excess or discarded
materials, plant or stores may be buried or dumped within the port boundary.
Demolition of all temporary structures, surfaces etc., shall be first approved by the
Supervisor prior to the work being carried out.
5.1.3 Existing Services in Works Areas
The Contractor is required to liaise with the Supervisor and establish as close as
possible, the location of the various existing services situated within the Works Area,
and record all such information on a suitable “marked-up” drawing for reference at all
times. As far as possible, existing services have been shown on the drawings included
in this contract. The drawings showing the existing services are supplied as a guide
only.
The Contractor shall consult the Supervisor prior to undertaking any excavation work.
The Contractor must thereafter exercise due care and attention in carrying out the
agreed excavation work as may be directed by the Supervisor to avoid damage or
disruption to existing services.
The Contractor shall be liable for all claims arising out of any damage caused by such
excavation if the Contractor fails to exercise the requisite care and attention in carrying
out the excavation.
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5.1.4 Danger of Contact with Electrical Conductors
The Contractor, shall before commencement of any work, ascertain from the
Supervisor whether any live overhead or underground electrical cables are affected by
the Works and he shall ensure that all precautionary measures required by the
Supervisor are strictly observed.
5.1.5 Work on, over, under or adjacent to railway lines or near high voltage equipment
All work on, over, under or adjacent to railway lines and near high voltage equipment
shall comply with Transnet Limited specifications.
5.1.6 Use of Quays by Construction Craft
The Contractor will not have the use of any of the existing berths except in
consultation and agreement by the Project Manager. Use of any of the berths is not
guaranteed and will be solely at the discretion of the Project Manager if possible at all.
Requirements for berthing of Contractor’s vessels and floating plant may only be
arranged in consultation with the Project Manager, and subject to the approval at the
discretion of the Harbour Master. A vessel, or vessels, may be allocated at a berth for
limited periods. However, the Employer will endeavour to accommodate vessels in
the most appropriate manner possible. Such availability or non-availability of berths
will not constitute delays to progress of works.
5.1.7 Existing Structures
The Contractor will be held responsible for any damage to existing structures and
services caused by him during the execution of this Contract, fair wear and tear
excluded, and shall repair damage to the satisfaction of the Supervisor before
completion of the works.
For this purpose a joint inspection with the Supervisor and the Contractor will be
carried out prior to commencement of the works and any existing damage noted.
Repair work to damaged existing structures and services may be carried out during
the contract period or during the defect correction period if so authorised. The
Contractor will be required to conduct a photographic site survey of the occupied area
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showing existing structures and services. This report must be submitted to the
Supervisor for acceptance and will be used in assessing the damages to structures
and services if applicable.
5.1.8 Co-operation with other Parties
The Contractor will not have sole possession of the works areas. The Contractor shall
co-operate with the Port authorities and other common users of the Port of Saldanha
in regards to site occupation and access. In this regard the Contractor is advised that
the Port authority may need to make use of the existing Quay in the event of an
emergency.
The Contractor shall not commit or permit any act that may interfere with the
performance of work by any of the other parties and shall carry out work in liaison with
the Project Manager.
5.1.9 Blasting in the Harbour Area
No blasting operations shall be carried out in the harbour area, without prior
application and the written consent of the Project Manager.
5.1.10 Working of the Port
The fullest collaboration between the Contractor and the Project Manager is essential
with regard to the operations and working of the port.
The Contractor shall ensure that all his construction labour, plant and equipment
remains within the boundaries of his allocated construction area.
The Contractor shall ensure that any staff, labour, equipment or plant moving outside
his allocated construction site does not obstruct the normal operation of the port and
to this end allocated access routes must be coordinated with the Project Manager. All
staff and labour working within the port area must comply with TNPA and TPT
operational safety requirements and be equipped with all necessary protective
clothing, equipment, high visibility apparel and floating apparel when working within
two meters of the quay wall.
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5.1.11 Underwater Work
5.1.11.1 Diving Regulations
The Contractor shall comply with the diving regulations as set out in the Occupational
Health and Safety Act, Act 85 (1993) or the latest revisions thereof.
5.1.11.2 Diving Operations
A diving permit shall be obtained from the Harbour Master through the Project
Manager who shall be given adequate notice of times when diving operations are to
be commenced in order that shipping may be warned. Such permit shall be presented
to the Project Manager for cancellation by the Harbour Master on completion of diving.
Whilst TNPA’s pilot and the master of any ship in the vicinity will be warned of such
diving operations, this will not absolve the Contractor from ensuring the safety of his
divers at all times.
5.1.11.3 Safety of Diving Operations
The Contractor is warned of the effect of the wash from ships or tugs on divers, and if
necessary shall cease diving work during adjacent shipping movements.
The recognised signals are to be flown at all times when diving is in progress and the
Contractor is to ensure the safety of all diving operations to the satisfaction of the
Project Manager.
5.1.11.4 Checking of Underwater Work
The Project Manager may make use of independent divers for checking underwater
work when deemed necessary. The Contractor shall render assistance in this regard
and shall allow for this in the pricing of the Works.
5.2 Surveys, Setting-out and Datum Levels
5.2.1 General
The co-ordinate system is based on:
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Goedetic Datum- Hartebeesthoek 94
Eliipsoid – WGS 84
Projection – Gauss Conform LO 84/19 (Modified Transverse Mercator)
Central Meridian – 19 East
Setting-out of the works is in accordance with this co-ordinate system.
Benchmarks in port will be pointed out by the Supervisor.
Unless otherwise stated, all levels used on this contract will be to relative to Chart
Datum Port (CDP), which will be taken as 0.865m below Mean Sea Level (MSL).
5.2.2 Pile Installation
5.2.2.1 In-Surveys
Before the installation of any piles may commence, the Contractor shall carry out a
survey of the seabed levels along the pile alignment. This survey shall be carried out
in collaboration with the Supervisor. Both parties shall agree on the existing seabed
levels before commencing work. A copy of the final agreed in-survey shall be
furnished to the Project Manager for record purposes and it will be used for calculating
pile installation depths.
5.2.3 Dredging and Reclamation
All surveys required as part of the dredging and reclamation works shall be
undertaken in accordance with Annexure C12 – Dredging and Reclamation.
5.2.4 Earthworks
5.2.4.1 In-Surveys
Before any earthworks may commence, the Contractor shall carry out a survey of the
construction area. This survey shall be carried out in collaboration with the Supervisor.
Both parties shall agree on the existing levels before commencing work. A copy of the
final agreed in-survey shall be furnished to the Project Manager for record purposes
and it will be used for calculating material volumes.
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5.2.4.2 Out-Surveys
On completion of the earthworks, the Contractor shall carry out a survey of the
construction area. This survey shall be carried out in collaboration with the Supervisor.
Both parties shall agree on the final levels. A copy of the final agreed out-survey shall
be furnished to the Project Manager for record purposes and it will be used for
calculating material volumes.
seabed adjacent to the quay shall be surveyed as per the Specification and the final
levels shall be recorded on a drawing. The results of this survey shall be made
available to the Project Manager for acceptance.
These drawings prepared by the Contractor shall be termed out-surveys. These
drawings will be used by the Supervisor to assess the acceptability of the work.
Should it be found that the correct levels have not been achieved, the Contractor shall
carry out further work until the prescribed levels have been achieved.
5.3 “Approved for Construction” drawings and specifications
The Contractor Provides the Works using only drawings and specifications marked or
stamped “APPROVED FOR CONSTRUCTION” by the Employer.
In order to maintain the Accepted Programme, the Contractor performs only that
portion of the works outside the areas marked “HOLD” on the “APPROVED FOR
CONSTRUCTION” drawings and specifications until revised “APPROVED FOR
CONSTRUCTION” drawings and specifications are received with the “HOLD”
markings deleted.
5.4 As Built Drawings
5.4.1 As-built Drawings
The Contractor shall at all times keep one complete set of drawings available at site
for mark-up purposes. This set of drawings shall be regularly marked-up in red ink by
the Contractor to reflect the latest as-built situation. After completion of the relevant
part of the works, the completed marked-up drawing shall be handed over to the
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Project Manager who will arrange with the Designer for the completion of the
necessary as-built drawings.
6. PLANT AND MATERIALS, STANDARDS AND WORKMANSHIP
6.1.1 Specifications and Standards
6.1.1.1 Employer’s General Specifications
The Contractor to comply with specifications as listed below. The requirements are
contained in Annexure A attached hereto:
Health and Safety Requirements:
Safety, Health & Environmental Specification (Annexure A1)
Environmental Requirements:
Standard Environmental Specification (SES) (Annexure A2)
Construction Environmental Management Plan (CEMP) (Annexure A3)
Environmental Management Programme (PES) (Annexure A4)
Quality Assurance Requirements:
General Quality Requirements (Annexure A5)
6.1.1.2 Standardised Specifications
The latest edition of the Standardised Specification SANS 1200, including all
references, TMH, TRH and BS EN series specifications are applicable to this contract.
The following, not necessarily comprehensive, list of specifications are referred to in
the Works Information:
AWS D1.1: Structural welding code - Steel
SANS 558: Boxes and Manhole and Inspection Covers and Frames
SANS 996-1 Components of Pressure Pipe Systems Part 1: PVC-U
Pressure Pipe Systems
SANS 1083: Aggregates from natural sources: Aggregates from concrete
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SANS 1431: Weldable Structural steelwork
SANS 1491-1:2005: Portland cement extenders - Part 1: Ground granulated blast
furnace slag
SANS 1491-2:2005: Portland cement extenders - Part 2: Fly ash
SANS 1491-3:2005: Portland cement extenders - Part 3: Silica Fume
SANS 1921 – 3: Construction and management requirements for works
contract Part 3: Structural steelwork
SANS 2001-CS1: Structural steelwork
SANS 50197-1:2000: Cement Part 1: Composition, specifications and conformity
criteria for common cements
SANS 5862-1: Concrete Tests – Consistence of freshly mixed concrete –
Slump Test
SANS 5862-2: Concrete Tests – Consistence of freshly mixed concrete –
Flow Test
SANS 10162: The Structural use of steel
SANS 1200 A: General
SANS 1200 AB: Engineers office
SANS 1200 C: Site Clearance
SANS 1200 D: Earthworks
SANS 1200 DB: Pipe Trenches
SANS 1200 F: Piling
SANS 1200 G: Concrete (Structural)
SANS 1200 GE: Precast Concrete
SANS 1200 L: Medium-pressure pipe lines
SANS 1200 H: Structural Steelwork
SANS 1200 LB: Bedding (Pipes)
SANS 1200 LC: Cable ducts
SANS 1200 LE: Storm water drainage
SANS 1200 M: Roads (General)
SANS 1200 MH: Asphalt Base and Surfacing
SANS 1200 MF: Base
SANS 1200 HA: Structural Steelwork (Sundry Items)
EN 10248-1:1996: Hot rolled sheet piling of non-alloy steels – Prt 1: Technical
delivery conditions.
BS 6349-4: Maritime structures. Code of practice for design of fendering
and mooring systems.
BS EN 996:1995: Piling Equipment – Safety requirements
BS EN 12063:1999 Execution of special geotechnical works – Sheet pile walls
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BS EN ISO 12944: Paints and varnishes. Corrosion protection of steel structures
by protective paint systems.
The term “project specification” shall mean “Employers Works Information” wherever it
appears in these standardised specifications.
Should any requirements of this Works Information conflict with the requirements of
the Standardised Specification, the requirements of this Works Information shall
prevail.
6.1.2 Variations to Standardised Specifications
6.1.2.1 Identified and Defined Terms
So as to avoid confusion, original SANS 1200 terms such as “Contractor, The
Engineer, Material, Plant, Measurement and Payment”, etc. have deliberately not
been substituted with “Contractor, Project Manager, Supervisor, Plant and Materials,
Equipment, Pricing Assumptions”, etc as per the ECC3, except where the context is
unclear. For the purpose of variations to standardised specifications, these terms
should be interpreted in their original SANS 1200 context.
6.1.2.2 Variations to SANS 1200 A: General
The requirements are contained in Annexure B1: Variations to SANS 1200 A: PSA:
General.
6.1.2.3 Variations to SANS 1200 AB: Engineer’s Office
The requirements are contained in Annexure B2: Variations to SANS 1200 AB:
PSAB: Engineer’s Office.
6.1.2.4 Variations to SANS 1200 G: Concrete
The requirements are contained in Annexure B3: Variations to SANS 1200 G:
PSG: Concrete.
6.1.2.5 Variations to SANS 1200 H: Structural Steelwork
The requirements are contained in Annexure B4: Variations to SANS 1200 H:
PSH: Structural Steelwork.
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6.1.3 Particular Specifications
6.1.3.1 Demolition Works
The requirements are contained in Annexure C1: Demolition Works.
6.1.3.2 Blockwork Wall Construction
The requirements are contained in Annexure C2: Blockwork Wall Construction.
6.1.3.3 Blockwork Wall Precast Blocks
The requirements are contained in Annexure C3: Blockwork Wall Precast Blocks.
6.1.3.4 Sheet-Pile Quay Wall Construction
The requirements are contained in Annexure C4: Sheet-Pile Quay Wall Construction.
6.1.3.5 Sheet Piling
The requirements are contained in Annexure C5: Sheet Piling.
6.1.3.6 Anchor Walls
The requirements are contained in Annexure C6: Anchor Walls.
6.1.3.7 Tie Rods
The requirements are contained in Annexure C7: Tie Rods.
6.1.3.8 Anodes
The requirements are contained in Annexure C8: Anodes.
6.1.3.9 Welding
The requirements are contained in Annexure C9: Welding.
6.1.3.10 Quay Furniture
The requirements are contained in Annexure C10: Quay Furniture.
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6.1.3.11 Earthworks and Pavement Construction
The requirements are contained in Annexure C11: Earthworks and Pavement
Construction.
6.1.3.12 Dredging and Reclamation
The requirements are contained in Annexure C12: Dredging and Reclamation.
6.1.3.13 Coastal Structures
The requirements are contained in Annexure C13: Coastal Structures.
6.1.3.14 Electrical Installation
The requirements are contained in Annexure D1: Electrical Installation.
6.1.3.15 Water Supply Services
The requirements are contained in Annexure D2: Water Supply Services.
6.1.4 Generic Specifications
6.1.4.1 Geotextile
The requirements are contained in Annexure E1: Geotextile.
6.1.4.2 Rock for Rubble Mount Structures
The requirements are contained in Annexure E2: Rock for Rubble Mount Structures.
6.1.4.3 Hydrographic Surveys
The requirements are contained in Annexure E3: Hydrographic Surveys.
7. LIST OF DRAWINGS
TNPA DRAWING No. PRDW
DRAWING No. DRAWING TITLE
1000 A : General
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TNPA DRAWING No. PRDW
DRAWING No. DRAWING TITLE
SBH - 195 - 06- Z - 0001 - 01 1113/0/1001 Drawing List
SBH - 195 - 06- A - 3011 - 01 1113/0/1002 Locality Plan
SBH - 195 - 06- A - 3011 - 02 1113/0/1003 Existing Quay Infrastructure
SBH - 195 - 06- A - 3011 - 03 1113/0/1004 Upgraded Quay Infrastructure
SBH - 195 - 06- A - 3011 - 04 1113/0/1005 Contractors Laydown Area
2000 B : As-built Information
SBH - 195 - 06- W - 0004 - 01 1113/0/2001 General Maintenance Quay - General
Arrangement
SBH - 195 - 06- W - 0004 - 02 1113/0/2002 General Maintenance Quay - Plan and Elevation
SBH - 195 - 06- W - 0004 - 03 1113/0/2003 General Maintenance Quay - Typical Sections
SBH - 195 - 06- W - 0004 - 04 1113/0/2004 General Maintenance Quay - Typical Details
SBH - 195 - 06- W - 0004 - 05 1113/0/2005 General Maintenance Quay - Precast Elements
SBH - 195 - 06- W - 0004 - 06 1113/0/2006 Site Survey
3000 C : Geotechnical Information
SBH - 195 - 06- D - 3001 - 01 1113/0/3001 Borehole Layout
4000 D : Blockwork Wall Extensions
SBH - 195 - 06- W - 0004 - 07 1113/0/4001 General Arrangement
SBH - 195 - 06- W - 0004 - 08 1113/0/4002 Plan and Elevation
SBH - 195 - 06- W - 0004 - 09 1113/0/4003 Typical Sections - Sheet 1 of 3
SBH - 195 - 06- W - 0004 - 10 1113/0/4004 Typical Sections - Sheet 2 of 3
SBH - 195 - 06- W - 0004 - 11 1113/0/4005 Typical Sections - Sheet 3 of 3
SBH - 195 - 06- W - 0004 - 12 1113/0/4006 Southern Extension - Precast Elements
SBH - 195 - 06- W - 0004 - 13 1113/0/4007 Northern Extension - Precast Elements
SBH - 195 - 06- W - 0004 - 14 1113/0/4008 Southern Extension - In-situ Capping Details
SBH - 195 - 06- W - 0004 - 15 1113/0/4009 Northern Extension - In-situ Capping Details
SBH - 195 - 06- W - 0004 - 16 1113/0/4010 Southern Extension - Fender Block Details
SBH - 195 - 06- W - 0004 - 17 1113/0/4011 Northern Extension - Fender Block Details
SBH - 195 - 06- W - 0004 - 18 1113/0/4012 Movement Joint Details
5000 E : Sheet-pile Wall
SBH - 195 - 06- W - 0005 - 01 1113/0/5001 General Arrangement
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TNPA DRAWING No. PRDW
DRAWING No. DRAWING TITLE
SBH - 195 - 06- W - 0005 - 02 1113/0/5002 Elevation
SBH - 195 - 06- W - 0005 - 03 1113/0/5003 Typical Sections
SBH - 195 - 06- W - 0005 - 04 1113/0/5004 Cope Details
SBH - 195 - 06- W - 0005 - 05 1113/0/5005 GMQ Interface Rockfill Details
SBH - 195 - 06- W - 0005 - 06 1113/0/5006 Return Wall Sections
SBH - 195 - 06- W - 0005 - 07 1113/0/5007 Indicative Construction Sequence
SBH - 195 - 06- W - 0005 - 08 1113/0/5008 GMQ Interface General Arrangement
SBH - 195 - 06- W - 0005 - 09 1113/0/5009 GMQ Interface Sections
SBH - 195 - 06- W - 0005 - 10 1113/0/5010 Return Wall General Arrangement
SBH - 195 - 06- W - 0005 - 11 1113/0/5011 Anchor Wall Waler
SBH - 195 - 06- W - 0005 - 12 1113/0/5012 Cope Beam Typical Plan and Elevation
SBH - 195 - 06- W - 0005 - 13 1113/0/5013 Expansion Joint
SBH - 195 - 06- W - 0005 - 14 1113/0/5014 Pile Details
SBH - 195 - 06- W - 0005 - 15 1113/0/5015 Tie Rod Details
SBH - 195 - 06- W - 0005 - 16 1113/0/5101 Anchor Wall Details
SBH - 195 - 06- W - 0005 - 17 1113/0/5102 Precast Copes - Sheet 1 of 2
SBH - 195 - 06- W - 0005 - 18 1113/0/5103 Precast Copes - Sheet 2 of 2
6000 F : Dredging & Coastal Structures
SBH - 195 - 06- A - 5002 - 01 1113/0/6001 Dredge Areas
SBH - 195 - 06- A - 5002 - 02 1113/0/6002 Coastal Structures Plan
SBH - 195 - 06- A - 5002 - 03 1113/0/6003 Coastal Structures Sections
7000 G : Services
SBH - 195 - 06- A - 5003 - 01 1113/0/7001 Existing Services Layout
SBH - 195 - 06- J - 0005 - 01 1113/0/7002 Proposed Water Installation Layout
SBH - 195 - 06- R - 5000 - 01 1113/0/7011 Proposed Electrical Installation layout
SBH - 195 - 06- R - 5000 - 02 1113/0/7012 Distribution Board Schematics
SBH - 195 - 06- J - 0005 - 02 1113/0/7021 Water Reticulation - Gate Valve Details
SBH - 195 - 06- J - 0005 - 03 1113/0/7022 Hydrant Details
SBH - 195 - 06- I - 1002 - 01 1113/0/7031 Pavement Layout
SBH - 195 - 06- I - 1002 - 02 1113/0/7032 Pavement Details
8000 H : Quay Furniture
SBH - 195 - 06- V - 2002 - 01 1113/0/8001 Blockwork Wall - Bollards Details
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TNPA DRAWING No. PRDW
DRAWING No. DRAWING TITLE
SBH - 195 - 06- V - 2002 - 02 1113/0/8002 Blockwork Wall - Fenders Details
SBH - 195 - 06- V - 2002 - 03 1113/0/8003 Blockwork Wall - Safety Ladder Details - Sheet 1
of 2
SBH - 195 - 06- V - 2002 - 04 1113/0/8004 Blockwork Wall - Safety Ladder Details - Sheet 2
of 2
SBH - 195 - 06- V - 2002 - 05 1113/0/8101 Sheet-Pile Wall - Bollard Details
SBH - 195 - 06- V - 2002 - 06 1113/0/8102 Sheet-Pile Wall - Fender Details
SBH - 195 - 06- V - 2002 - 07 1113/0/8103 Sheet-Pile Wall - Safety Ladder Details - Sheet 1
of 2
SBH - 195 - 06- V - 2002 - 08 1113/0/8104 Sheet-Pile Wall - Safety Ladder Details - Sheet 2
of 2
9000 I : Demolitions
SBH - 195 - 06- Z - 0002 - 01 1113/0/9001 Demolitions
8. LIST OF ANNEXES
Annexes No. Description
A Employer’s General Specifications
B Variations to SANS Standard Specifications
C Particular Specifications (Civil Works)
D Particular Specifications (Services)
E Generic Specifications
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C3.2 ANNEXES
PORT OF SALDANHA GENERAL MAINTENANCE QUAY UPGRADE TENDER NUMBER: TNPAS055/GMQEXT/03/2014
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NEC3 Engineering & Construction Contract (ECC3)
PORT OF SALDANHA
GENERAL MAINTENANCE QUAY UPGRADE
ANNEXTURE A
EMPLOYER’S GENERAL SPECIFICATIONS
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ANNEXURE A
Content:
Annexure Description Pages
A1 Safety, Health & Environmental Specification 1 - 20
A2 Standard Environmental Specification (SES) 1 - 21
A3 Construction Environmental Management Plan (CEMP) 1 - 29
A4 Environmental Management Programme (PES) 1 - 81
A5 General Quality Requirements 1 - 31
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NEC3 Engineering & Construction Contract (ECC3)
PORT OF SALDANHA
GENERAL MAINTENANCE QUAY UPGRADE
ANNEXTURE B
VARIATIONS TO SANS STANDARD SPECIFICATIONS
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ANNEXURE B
Content:
Annexure Description Pages
B1 PSA - General 1 - 8
B2 PSAB - Engineers Office 1 - 3
B3 PSG - Concrete 1 - 18
B4 PSH - Structural Steelwork 1 - 13
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NEC3 Engineering & Construction Contract (ECC3)
ANNEXTURE C
PARTICULAR SPECIFICATIONS – CIVIL WORKS
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ANNEXURE C
Content:
Annexure Description Pages
C1 Demolition Works 1 - 11
C2 Blockwork Wall Construction 1 - 12
C3 Blockwork Wall Precast Blocks 1 - 7
C4 Sheet-Pile Quay Wall Construction 1 - 8
C5 Sheet Piling 1 - 10
C6 Anchor Walls 1 - 5
C7 Tie Rods 1 - 5
C8 Anodes 1 - 3
C9 Welding 1 - 21
C10 Quay Furniture 1 - 19
C11 Earthworks And Pavement Construction 1 - 21
C12 Dredging And Reclamation 1 - 23
C13 Coastal Structures 1 - 9
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NEC3 Engineering & Construction Contract (ECC3)
ANNEXTURE D
PARTICULAR SPECIFICATIONS – SERVICES
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ANNEXURE D
Content:
Annexure Description Pages
D1 Electrical Installation 1 - 30
D2 Water Supply Services 1 - 9
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NEC3 Engineering & Construction Contract (ECC3)
PORT OF SALDANHA
GENERAL MAINTENANCE QUAY UPGRADE
ANNEXTURE E
GENERIC SPECIFICATIONS
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ANNEXURE E
Content:
Annexure Description Pages
E1 Geotextile 1 - 3
E2 Rock for Rubble Mound Structures 1 - 37
E3 Hydrographic Surveys 1 - 6