parliamentary pattercommittee and board of directors and one state convention during his term as...

Parliamentary PatterNew Jersey State Association of Parliamentarians

Volume 41, Issue 2 Fall 2007

NJSAP Executive Committee

William Starkey, PRP, Linda Worman, Dorothy Cohen, Marcia

Dunn, Ken Robinson, RP

Contact Your Executive Committee

President William E. Starkey, PRP856.582.3511 [email protected]

Vice President Kenneth R. Robinson, RP732.240.7575 [email protected]

Recording Secretary Dorothy A. Cohen973.361.4338 [email protected]

Corresponding Secretary Marcia E. Dunn908.241.5668 [email protected]

Treasurer Linda S. Worman856.853.4727 [email protected]

Future Events

42 Annual NJSAP Conventionnd

Saturday, November 3, 2007Holiday Inn, Somerset, New Jersey

Executive Committee MeetingSaturday, November, 3, 2007

Holiday Inn, Somerset, New Jersey(After convention adjourns)

National Training ConferenceThe Cavalier Hotel

September 12-14, 2008 Virginia Beach, Virginia

Committees

Auditing Alice WeinsteinBylaws Susan J. LeeConvention Eleanor BowserDirectory William E. StarkeyEducationFinance M. Hope DiggsHistorical William E. StarkeyMembership William E. StarkeyNewsletter Michelle L. BobrowPublicity Beverly F. WolfWeb site Susan J. Lee

Parliamentarian

Editor Michelle BobrowCo-editor William Starkey

mailto:[email protected]





Unit Meetings

Cranford Unit

Meets every fourth Wednesday, except July, Augustand December.

Meeting Time and Place:10:00a.m. Cranford Community Center, 224 WalnutAve., Cranford, NJ

For information contact:Dorothy A. Cohen Unit President973.361.4338Email: [email protected]

Garden State Unit

Meets every second Wednesday, except July andAugust.

7:30 p.m.Gloucester County Library, Mullica Hill Branch389 Wolfert Station Road & Route 45 SouthMullica Hill, New Jersey 08062 856-223-6000

For information contact:William E. Starkey, PRP Unit President856.582.3511Email: [email protected]

Jersey Shore Unit

Meets every fourth Wednesday, September throughMay, except October (fifth Wed) and November (thirdWed); December (check with Unit for Decembermeeting).

10:00a.m. at Members’ Homes

(9:30 a.m. - coffee)

For information contact:

Jacqueline S. Eadie Unit President

609.693.7039

Email: [email protected]

Richard S. Kain Unit

Meets every third Wednesday, September throughMay.

8:00 p.m. at Member Homes(7:30 p.m. - coffee)

For information contact:Susan J. Lee Unit President732.371.5678Email: [email protected]

Palisades Unit

Meets every first Thursday, October through June.

10:15 a.m.Lodi Memorial Library1 Memorial DriveLodi, New Jersey 07644 973-365-4044

For information contact:Janet O. Atwater Unit President201.265.3578Email: [email protected]

New Jersey Registered Unit

Meets April and NovemberFor information contact:Marijane Singer Unit President201.391.4909

Email: [email protected]

In MemoriamSilent Gavels

Betty Barnsdorf, Garden State UnitNancy G. Brennan, Garden State Unit

Margaret P. Howarth, RPR, Cranford UnitHelem Matthies, PRP, Palisades Unit

Gerry Mattson, Cranford UnitSue M. Tomkinson, Jersey Shore Unit

May they Rest in Eternal Peace

.








The President’s Corner...

My term as President of New Jersey State Associationof Parliamentarians (NJSAP) will soon end..

I want to personally thank each of my officers,committee chairmen, and unit presidents who haveworked very hard on behalf of the state associationduring my term as president for a job well done.

When I was elected as the President of the New JerseyState Association I chose for my theme “ConsummateParliamentarian – Supremely Accomplished or Skilled.”I chose that phrase as my theme because I believe thateach of us should continue to improve our parliamentaryskills through continued self study and education.

Being your President has been rewarding and pleasantexperience. I have met many, many wonderful people.

Your president has attended meetings of the CranfordUnit, Garden State Unit, Richard S. Kain Unit and thePalisades Unit. He will attend the Jersey Shore Unitmeeting, in November as his schedule permits. He willattend the Palisades Unit on November 2, 2007.

Your president has also attended the NAP NationalTraining Conference and the Conference of Presidentsin Oak Brook, Illinois, District One Conference inManchester, New Hampshire, Delaware StateAssociation of Parliamentarians Annual Meeting inDover, Delaware, the Robert’s Rules Association,Advanced Parliamentary Studies in Baltimore, Maryland,Conference of Presidents and the 36 Biennial NAPth

Convention and in Omaha, Nebraska.

Pursuant to the bylaws of NJSAP, your President haschaired seven meetings of the NJSAP ExecutiveCommittee and Board of Directors and one stateconvention during his term as President.

National Association of Parliamentarians36 Biennial Conventionth

Omaha, NebraskaSeptember 26 - October 1, 2007

Your president attended the NAP Convention inOmaha. The first event that your president attendedwas the NAP Conference of Presidents (COP), heldon September 26-27, 2007. The COP is open to statepresidents and two additional officers from eachassociation according to the association bylaws and(two representatives selected by the district directorfrom each uncharted state or providence may attendpursuant to Article X. Education and TrainingConferences. Section 1. Conference of Presidents.

Susan J. Lee and your president represented the NewJersey State Association at the 36 Biennialth

Convention. 375 members and guest attended the NAPConvention, 327 Delegates were entitled to vote.

President Jeanette Williams introduced theComputerized Convention Management System whicheliminates the need for microphone spotters and assiststhe chair in determining the order in which the chairshould recognize delegates to speak at the microphonesand transfers it to the chair. The system needs to berefined to speed up the recognition of delegateswishing to address the chair. I believe a bar codesystem would help the process. We also usedelectronic hand held voting devices which workedrather well. The delegates knew immediately the resulteach vote.

Electronic voting equipment, training and staff wasprovided and demonstrated by Moss Cairns. The staffassistance was provide pro bono for the convention. Member Nancy Sylvester, PRP, explained that shewas introduced to this technology several years agoand, knowing that parliamentarians have always beenin the forefront of using parliamentary procedure,encouraged the leadership of NAP to experience thistechnique. Voters were able to use the individualwireless - easier than pushing buttons on a T.V.remote control. The larger-than-life screen displayedresults of the votes immediately.

(See NAP 36 BIENNIAL , Page 12)TH

New Jersey State Association Forty-Second Annual Convention

On Saturday, November 3, 2007 the New Jersey StateAssociation will be holding its Forty-Second AnnualConventions at the Holiday Inn, 195 Davidson Road,Somerset, New Jersey. The Executive Committee islooking forward to welcoming all NJSAP members tothe convention. Please mark your calendar and plan onattending the convention. At the convention we will bevoting on proposed bylaw amendments, electing officersand having an exciting parliamentary institute. Carol Henselder, Director District One, will be the NAPRepresentative. Carol will present the conventioninstitute on “Serving as a Parliamentarian.” Delegates will be electing NJSAP Officers for theAssociation Years 2007-2009. The NominatingCommittee has nominated the following for office: President........William Starkey, PRP, Garden State UnitVice President............ Susan Lee, Richard S. Kain UnitRecording Secretary.....Dorothy Cohen, Cranford UnitCorresponding Secretary................ Marcia Dunn, MALTreasurer.................. Linda Worman, Garden State Unit We will also consider proposed amendments to ourbylaws. The bylaw’s amendments were mailed to youwith the Convention Call. Please review the proposedamendments. And we will be adopting a budget for 2007-2008.

Don’t forget to send your meal reservation form to MarciaDunn, Convention Registration Chairman. And informyour unit president if you are planning on attending. MALwill elect a chairman before the convention convenespursuant to NJSAP Bylaws.

Parliamentary Quiz

1. When is an election final?2. What four items should be included on the teller’s report for office?3. Name the three committees whose reports are required to establish a convention.4. When is a courtesy resolution considered?

(See QUIZ, Page 14)

NAP Representative

Carol A. Henselder, PRP is a Professional RegisteredParliamentarian. NAP District One Director 2005-2009;Vice President New York Association ofParliamentarians. Active member of Parliamentarians ofGreater New York Unit, President Lee DemeterRegistered Parliamentarians Unit. Member of the NAPBiennial Convention Standing Rules Committee 2005Convention Timers Committees 2001and 2005.

Carol Henselder has been a member of AmericanInstitute of Parliamentarians and the LINY Chapter since1996. Member of 2008-7 AIP Bylaws and RulesCommittee, Chairman of AIP Bylaws and RulesCommittee 2007-8.

She has served as convention parliamentarian andworkshop leader for various organizations, from the localto National level.

2006 NJSAP Annual Convention

The 2006 NJSAP Annual Convention went very well.Approximately 35 delegates and three guest attended theconvention.

Jamaal Lipscomb, Parliamentarian for the Black Coal-lition of Federal Aviation Employees (NBCFAE), CarolHenselder, PRP, Director, District One, and ChrisDickey, PRP, Chairman of NAP CommunicationsCommittee, were guests at convention.

Chris Dickey, PRP, Chairman of NAP CommunicationsCommittee, presented an outstanding institute on“Effective Communications.”

(See CONVENTION, Page 5)

CONVENTION:(Continued from page 4)

2006 Convention Pictures

Institute Presenter, Chris Dickey, PRP,(left), William E. Starkey, PRP,

NJSAP President (center), District One Director, Carol Henselder,

PRP (right)

NJSAP Delegates and President William Starkey, PRP at the Podium.

Pat Mignella,, Dorothy Cohen, Kenneth R. Robinson, RP, NJSAP Vice

President, and Chris Dickey, PRP, NAP Representative (Left to

Right).


News from the Cranford Unit

What do the Cranford Unit of Parliamentarians, theState House and the Constitution have in common?They all came together on June 20!

The Cranford Unit of Parliamentarians, for ourannual luncheon meeting in the spring, car pooled toTrenton for a tour of the State House and of theState Archives. We had a very informed docent atthe State House, who pointed out that this is thesecond oldest continually used state house in thecountry, and showed us the several additions to theoriginal building. We were able to go into theGovernor's outer office, and see portraits ofmany of the former governors. The Senate andAssembly rooms are laid out according to district,and with special seats for the majority and minorityleaders, as well as the party parliamentarians. Thebuildings were quiet in preparation for the budgethearing the next day, so we saw few elected officials.

The Archives has many items available online, butwe were treated to a special viewing of an antiquemap of Cranford, some of the 25000 cubic feet ofmaterials stored there, and a visit to the vault to seeNew Jersey's copies of the Bill of Rights andConstitution, among other materials.

Information about New Jersey's government isavailable online at www.njleg.org, and the archivesare accessible as well. All agreed that this was avery interesting and informative day. M i c h e l l e B o b row,

Cranford Unit Secretary

(See TRENTON, Page 8)

News from the Garden State Unit

The Garden State Unit of Parliamentarians is goingstrong with nine members and one provisionalmember. Betty Barnsdorf and Nancy Brennan,passed away in December 2006. Both ladies were avital part of the Garden State Unit.

We meet every second Wednesday, except July andAugust, 7:30 p.m., Gloucester County Library, MullicaHill Branch, 389 Wolfert Station Road & Route 45South, Mullica Hill, New Jersey 08062. Library phonenumber is 856-223-6000. Unit parliamentary studiesare taken from Parliamentary Pointers by Louise E.Bereskin, PRP, and the NAP 300 questions from the

NAP Membership Exam.

News from the Richard S. Kain Unit

The members of the Kain Unit will present a publicworkshop to promote awareness of parliamentaryprocedure during Parliamentary Law Month onWednesday, April 18, 2007 from 7:00 p.m. to 9:00p.m. The workshop will provide basic skills andinformation about members' rights and responsibilities.Unit members will demonstrate motions using aprepared script adapted from "The Guerrilla Guide toRobert's Rules" by NAP member Nancy Sylvester,PRP. Light refreshments will be served. Theworkshop will be held at the Van Wickle Houselocated at 1289 Easton Ave in Somerset. For moreinformation, contact Susan Lee, President, Kain Unit,at 732-371-5678 or e-mail: [email protected].

Registered Parliamentarian Study Group

Any member interested in forming a study group toprepare for the NAP Registered ParliamentarianExam, contact William E. Starkey, PRP via phoneat 856.582.3511 or email [email protected].

CONVENTION:(Continued from Page 5)

Chris Dickey, Jamaal Lipscomb (guest), Ken Robinson, and

Linda Worman, Delegates (left to right)

Carmel Orlando, Gladys Chersack, Jamaal Lipscomb (guest),

and Jackie Eadie (Left to Right)

Hope Diggs, Jackie Eadie, Juanita Blakney, Carmel Orlando

(delegates, left to right)


mailto:[email protected].


CONVENTION:(Continued from Page 6)

Institute Speaker and presenter, Chris Dickey, PRP, NAP

Communications Committee (standing). Carol Henselder, PRP,

Beverly Wolf and Alice Weinstein (left to right).

Carmel Orlando, Gladys Chersack, Pat Mignella, Shirley

Kramer, Barbara-Sue Hermann, Delegates (left to right )

Kenneth Robinson, RP, NJSAP Vice President, (left), Institute

Presenter, Chris Dickey, PRP (center), District One Director,

Carol Henselder, PRP (standing).

Michelle Bobrow, Alice Weinstein, Eleanor Bowser, Dorothy

Cohen and Beverly Wolf (left to right)

Chris Dickey, PRP, NAP Rep., Carol Henselder, PRP,

Director, District One, Linda Worman, Beverly Wolf, Alice

Weinstein, Michelle Bobrow and M. Hope Diggs (Left to

Right)

SkillsUSA

Members of NJSAP participated as judges for NJSkillsUSA youth parliamentary competitions onSaturday, May 12, 2007 at the Somerset Holiday Innin Somerset, NJ. This will be the third year that NJSkillsUSA has requested judges from NJSAP tojudge their student parliamentary competitions. SinceNJSAP has been involved in judging the NJSkillsUSA student parliamentary competition, therehas been an increase in participation with morestudent teams competing each year.

The NJSAP Board of Directors has authorized thepurchase of medallions, which will be awarded toeach student on the winning NJ SkillsUSA team. Allcontestants will receive a congratulatory certificatesigned by William E. Starkey, PRP, NJSAPPresident.

(See SKILLSUSA, Page 8)

SKILLSUSA:(Continued from Page 7)

To help make the NJ SkillsUSA student parliamentarycompetition a success again this year, volunteers fromNJSAP are needed. Participating as a judge is a win-win-win situation.

· The NJ SkillsUSA wins by having qualifiedparliamentarians on hand to judge theirstudent parliamentary competitions.

· The students win by having knowledgeableand expert parliamentarian critique theirparliamentary procedure performance andskills.

· The judges win by enabling youth in theirpursuit of parliamentary procedure. Oh--didI mention that the NAP and NJSAP win?They win!--with your support andparticipation as a judge. The NAP haspartnerships with several youth groups,including the SkillsUSA of which NJSkillsUSA is a member. NJSAP wins by theirmembers serving the community in thisannual tradition.

Why not reserve four hours of your time for thisworthwhile event. You will find this to be a trulyrewarding experience. If you are able to participate asa judge or if you would like more information, pleasecontact Susan Lee at 732-371-5678 or e-mail:[email protected].

NAP Medallion Program

The NAP has developed a Medallion Program, whichrecognizes deserving winners of youth partnershipparliamentary procedure competitions.

The Medallion is an award that youth can take homein recognition of their parliamentary proficiency. TheNAP has partnerships with the following youthorganizations: Business Professionals of America;Future Business Leaders of America; Phi BetaLambda; Family, Career and Community Leaders ofAmerica; Health Occupation Students of America;and SkillsUSA.

(See YOUTH, Page 10)

TRENTON:(Continued from Page 5)

Photos from "A Day In Trenton"

Thanks to the Cranford Unit of Parliament-arians for hosting this event.

Members of the Garden State and Kain Units plusone Member-at-Large gathered with the CranfordUnit for a day of education, history and fellowship atthe State House in Trenton. The morning was spenttouring the State House, learning about our State'ssymbols and the parliamentary protocol used duringAssembly and Senate proceedings. Parliamentariansenjoyed lunch in the State House cafeteria, as theyreminisced about the morning's events. The dayconcluded with an afternoon tour of the StateArchives.

Pictures courtesy of Susan J. Lee, June 20, 2007,Trenton State House, Trenton, New Jersey.

PICTURES FROM TRENTON

Statue of Abraham Lincoln, the Sixteenth President of the

United States, in the Great Hall at the State House.




William E. Starkey, PRP, Eleanor Bowser, Dorothy Cohen,

Beverly Wolf, Alice Weinstein (lady in maroon shirt next to Alice

was along for the tour but not a NJSAP member)

G-J Melendez Torrez, William E. Starkey, PRP and members of

the Cranford and Kain Units of Parliamentarians with Tour Guide

Mary Ann Ferrara ( Left to Right)

Assembly Chambers, State House, Trenton, NJ

Front Row: Eleanor Bowser and Dorothy Cohen

second row: William E. Starkey, PRP, Beverly Wolf and Alice

Weinstein third row: G-J Melendez Torrez and Michelle

Bobrow



State House Tour Guide, Mary Ann Ferrara, a former NAP,

NJSAP member, who was monitored by the late Dorothea

Kinney

G-J Melendez Torrez, Michelle Bobrow, William E. Starkey,

PRP, Eleanor Bowser, Dorothy Cohen with Tour Guide: Mary

Ann Ferrara (far left

front row: Eleanor Bowser and Dorothy Cohen

second row: William E. Starkey, PRP, Susan J. Lee, Beverly

Wolf and Alice Weinstein

third row: G-J Melendez Torrez and Michelle Bobrow

YOUTH:(Continued from Page 8)

Business Professionals

Business Professionals of AmericaParliamentarians from the New York Association ofParliamentarians will be judging the BusinessProfessionals of America student parliamentarycompetition on Thursday, May 10, 2007, from 9:30a.m. to 1:30 p.m. at the Sheraton Hotel inManhattan. Carol Henselder, PRP, District OneDirector has extended an invitation toparliamentarians from NJSAP to assist in judging thisevent. Please contact Carol for more information orif you are able to serve as a judge: 631-424-6950 ore-mail: [email protected]. The BusinessProfessionals of America youth group is inpartnership with NAP.

Bylaws

NJSAP Bylaws, Susan Lee, ChairmanThe New Jersey State Association ofParliamentarians Bylaws adopted at the AnnualConvention held in November 2006 have beenapproved by the National Association ofParliamentarians. NJSAP members can obtain a copyof the NJSAP Bylaws from their Unit presidents ordownload a copy from the NJSAP Web site at thislink: http://nj-sap.org/.

The NJSAP Board of Directors at its February 1,2007 meeting directed the Bylaws Committee toundertake a review of our current bylaws todetermine if standing committees should beconsolidated or abolished. The rationale for this is thatthe NJSAP currently has 13 standing committees andfive of those standing committees have vacant chairs.This has become the practice over the pastadministrations with vacancies on several standingcommittees. The Bylaws Committee has begun workon this task and will report back to the Board ofDirectors at its June 14, 2007 meeting. NJSAPmembers are welcomed to join the BylawsCommittee. Please contact Susan Lee at 732-371-5678 or e-mail: [email protected] for moreinformation.

NJSAP is Online

The New Jersey State Association ofParliamentarians is always ON. We have an onlinepresence within our state. Anyone at anytime fromany place can visit our Web site. Our discussion boardhas been created just for NJSAP members who canpost messages anytime.

NJSAP Discussion Board, Susan Lee, Moderator

With our NJSAP discussion board, it is easy tocommunicate and connect with other members ofour state association at any time, day or night.Invite everyone in your unit to sign up to use theNew_Jersey_Parliamentarians discussion group.

It is easy to sign up to use the NJSAP discussionboard. There is a sign up page on the NJSAPhome page: http://nj-sap.org/. Enter your e-mailaddress and click the “Join Now” button. Youneed to create an account for yourself through ourhost, Yahoo! Groups. You will select theNew_Jersey_Parliamentarians discussion board toregister. You will receive an automated e-mailmessage telling you that your registration has beenaccepted. Then just log on and start posting yourquestions. Happy Posting!

NJSAP Web Site, Susan Lee, WebmasterAlthough the NJSAP does not have physicalpresence with a brick and mortar building, it has avirtual presence with our Web site. Each month,the NJSAP Web site receives visitors. DuringFebruary 2007, 120 visitors viewed our Web site.Since the time when our web site was created in2003, there have been more than 1,700 visitors tothe NJSAP Web site.

An important feature of our Web site is thecapability for organizations to connect with aparliamentarian in New Jersey when theirorganization needs parliamentary services.

An important feature of our Web site is the

capability for organizations to connect with a parliamentarian in New Jersey when theirorganization needs parliamentary services. Allrequests for parliamentarians are referred toWilliam E. Starkey, PRP, NJSAP President.

(See ONLINE, Page 12)

ONLINE:(Continued from Page 11)

What do our visitors find when they land on oursite?

1. Units and their meeting times, dates and locations2. Photos from NSAP Conventions3. Upcoming events4. NJSAP Bylaws5. Parliamentary tools and resources6. Information about NJSAP Officers7. Contact Information

The NJSAP Web site is hosted by Geocities. Wecan use up to 15 MB of space to display informationand news about our Association and Units withoutany cost to the association. We pay $24 each yearto renew our domain name: http://nj-sap.org.

NAP 36 BIENNIAL: TH

(Continued from page 3)

The following were elected at convention:

NAP Elected Officers for 2007-2009

President - Connie M. Deford, PRPVice President - Ronald R. Stinson, PRPSecretary - Sandra K. Olson, PRPTreasurer - Robert J. Dolan, PRPDirector-at-Large- Maurice S. Henderson, PRPDirector-at-Large- Carl S. Silverman, PRPDirector-at-Large- Ann Guiberson, PRP

Nominating Committee for 2007-2009

Ada Williams, PRP, Chairman - District 6William E. Starkey, PRP - District 1T. Page Johnson, PRP - District 2Carl Ann “Jimmy” Stickler - District 3Elaine Johnson, PRP - District 4John Rempel, PRP - District 5John Noonan, PRP - District 7

Giselle Miller, PRP - District 8

(See NAP 36 BIENNIAL, Page 15)TH

Membership

Membership in the New Jersey State Associationvaries from year to year. Unit member levelsremain somewhat stable.

Membership Classification

Regular Members (M) 91Student Members (SM) 23Registered Parliamentarians (RP) 3Professional Registered Parliamentarians (PRP) 4Retired Professional Registered (RPR) 1Total 122

New Jersey Membership (MAL/Units)

MAL M 36 SM 16 RP 1 Sub-total 53

Cranford Unit M 23 SM 7 RPR 1 Sub-total 31

Garden State Unit M 6 SM 0 PRP 2 Sub-total 8

Jersey Shore Unit M 7 SM 0 RP 1 RPR 1 Sub-total 9

(See MEMBERSHIP, Page 13)

http://nj-sap.org.

MEMBERSHIP(Continued from Page 12)

NJ REG. Parliamentarians RP 1

Sub-total 1

Palisades Unit M 7

SM 0

RP 0

RPR 0

Sub-total 7

Richard S. Kain Unit M 12

SM 0

RP 0

RPR 1

Sub-total 13

Total Members 122

New Members

The New Jersey State Association has gained 37new members during the period of October 2005through September 2007. The your President andthe NJSAP Executive Committee welcomes eachnew member.

March 2007Constance Pizarro

May 2007Gail Davis , Tanesha Francis , G. J. Torres-Melendez , and Shawn Sweeney

July 2007Jennifer Boyle and Brian Williams

September 2007Rebecca Hardlin, Lena Larrieu, Valeriya Posternak,Caitlin Venedam, and Jason Werrell

April 2006Linda F. Babeuf, Roberta S. Dyrsten, Karen K.Gustavsen, Margaret W. Heeren, Geraldine L.Mahler, Mary Pat Marcello, Ann H. Redlus, JeanL. Revis, Mary E. Schneider, RosemarySeghatoleslami, Carole B. Speechley, Mary Wolfe,and Patricia S. Whitehouse

May 2006Jan W. Hanson and Mary Lou Phifer

August 2006Alison Bressaw, Devora M. Champa, KatieMartin, Rachel Palestine, Gabriella Pinho, AlexShea, and Diana Yu

January 2006Jacquelyn Freedman

September 2005Barbara Sue Herrmann

October 2005Louis O. Springsteen,

Aids to Memorize Parliamentary Procedure

To memorize the order of the articles as theyappear in bylaws. The acronym for the topics of

these articles is NO MONEY C PA (pronounced:”no mommy see pa”):

NameObject

Members

Officers

Meetings

Executive board

Committees

Parliamentary authority

Amendments

(See AIDS, Page 14)

AIDS:(Continued from page 13)

Memorize the ranking motions in the order of

precedence. The acronym for this is FATRC

LPLPCAP (pronounced “Fat rack long playing longplaying Capital records”):

Fix the time to which to adjourn

Adjourn

Take a recess

Raise a question of privilege

Call for the orders of the day

Lay on the table

Previous question

Limit or extend the limits of debate

Postpone to a certain time (or definitely)

Commit or refer

Amend

Postpone indefinitely

Memorize the usual order of business. The

acronym for the headings of business is MRS SUN:

Minutes

Reports of officers, boards and standing committees

Special committees

Special Orders

Unfinished business

New business

Memorize the six principal characteristics ofmotions. The acronym, which takes the form of aquestion, is IS DAV R (pronounced “Is Daveright?”):

In order when another has the floor?Second required?Debatable?Amendable?Vote required?Reconsider the vote?

Why special committees are appointed. Theacronym for this is AIR (pronounced “Air”):

to Actto Investigateto Recommend

Acronyms provided in Introductions toParliamentary Procedure: Dynamics ofLeadership, University of Wisconsin LearningInnovations.

QUIZ (Answers to Quiz on Page 3)

1. Immediately if the candidate is present and does not decline or if he is absent but has consented to his candidacy. If the candidate is absent and has not consented to his candidacy, the election becomes final when he is notified, provided he does not immediately decline. RONR (10 ed.), p. 403th

2. Number of votes cast, number necessary for election, number received by each candidate (listed from highest to lowest), and a listing and explanation of any votes determined illegal. RONR (10 ed.), p. 430th

3. Credentials, rules and program RONR (10 ed.), pp. 588-589th

4. A courtesy resolution is usually the final item of new business. RONR (10 ed.), pp. 618-623th

NAP 36 BIENNIALTH :


Report of the Bylaws CommitteeDisposition of the Amendments at the 2007 Biennial Convention

Maurice S. Henderson, PRP, Chairman

AMENDMENT #1: REGISTRATION EXAMINATION Article XI. Committees. Section 1. Standing Committees. I. Registration Examiners Committee. Paragraph 2. Amend by striking out “from which the registration examination is taken”

Amendment lost AMENDMENT #2: REGISTRATION EXAMINATION Article XI. Committees. Section 1. Standing Committees. I. Registration Examiners Committee. Paragraph 3. Amend by adding “and additional questions from the current edition of Roberts Rules of Order Newly Revised; “

Amendment postponed indefinitely AMENDMENT #3: REGISTRATION EXAMINATION Article XI. Committees. Section 1. Standing Committees. I. Registration Examiners Committee. Paragraph 3. Amend by striking out “from the current published bank of questions”

Amendment postponed indefinitely AMENDMENT #4: TITLE FOR REGULAR MEMBER Article III. Members. Section 1. Classification. A. Regular. Amend by inserting “and use the title “Associate Parliamentarian” (AP)” between “membership,” and “an individual” in the first sentence.

Bylaw amendment with a pending amendment were referred to the board of directors for study and recommendation with instructions to report at the next biennial convention. AMENDMENT #5: ELIMINATE MEMBERSHIP EXAM Article III. Members. Section 1. Classification. A. Regular. Amend by substituting for Section A: A. Regular. Membership shall be open to any person who supports the object of the society and pays the required dues.

Amendment and consequential amendments lost


NAP 36 BIENNIALTH :


AMENDMENT #6: PROVISIONAL MEMBER Article III. Members. Section 1. Classification. Amend by inserting a new paragraph A and renumbering remaining sections. A. Provisional Member. To qualify for provisional membership, an individual shall pay the required dues. Provisional members shall have all the rights and privileges of membership except provisional members may not be association or NAP officers, or serve as delegates to convention. No person may be a provisional member for more than six years.


AMENDMENT #7: REGISTERED PARLIAMENTARIAN CLASSIFICATION Article III. Members. Section 1. Classification. B. Registered. Amend by striking out “meet additional requirements established by the board of directors and”

Amendment adopted AMENDMENT #8: APPEAL Article III. Members. Section 1. Classification. C. Professional Registered. Amend by adding new paragraph 3. 3. Any member who does not successfully complete an examination or course required for this class of membership shall be entitled to file a written appeal in accordance with rules established by the NAP Board of Directors.

Amendment adopted AMENDMENT #9: APPEAL Article III. Members. Section 1. Classification. C. Professional Registered. Amend by adding new paragraph 3. 3. Any member who does not successfully complete an examination or course required for this class of membership shall be entitled to file a written appeal to the board of directors within thirty days of notification of failure. The board of directors shall appoint a committee of three members to investigate the appeal. Each committee member shall have a minimum of ten continuous years of certification as a Professional Registered Parliamentarian. The committee members shall not be members of the board of directors, professional development committee, nor any of the specific course instructors. The professional development committee, course instructors, and the appellant shall assist the committee. The committee shall return a written decision within sixty days of the appeal. The committee decision shall be final.

Amendment lost


NAP 36 BIENNIALTH :(Continued from page 16)

AMENDMENT #10: REINSTATEMENT Article III. Members. Section 2. Reinstatement. Amend by substituting for Section 2: Section 2. Reinstatement. A former member who forfeited membership by resignation or nonpayment of dues shall be granted reinstatement in accordance with rules established by the board of directors if the application, current membership year dues, and reinstatement fee are submitted within two years following the date of resignation or forfeiture. Dues for the current membership year shall be paid, regardless of the date the dues and the reinstatement are paid. Proviso: This amendment shall go into effect on January 1, 2008.

Amendment and proviso adopted AMENDMENT #11: CONSTITUENT DUES Article III. Members. Section 3. Dues. E. Dues Payment. Amend by substituting for paragraph E: E. Dues Payment. All dues shall be paid directly to NAP Headquarters, which shall rebate to each association and unit an amount per member as determined in the Standing Rules.


AMENDMENT #12: CLARIFICATION OF DUES PAYMENT Article III. Members. Section 3. Dues. Section E. Dues Payment. Amend by inserting “primary” before “association” and after “and”

Amendment adopted AMENDMENT #13: APPLICATION OF DUES TO FOLLOWING YEAR Article III. Members. Section 3. Dues. H. Application of Dues to Following YearAmend by striking out “July” and inserting “October”

Amendment lost AMENDMENT #14: CALL TO DISTRICT CONFERENCE Article IV. Divisions. Section 2. Districts. Section A. District Conferences. Paragraph 2. Amend by striking out “thirty” and inserting “sixty” Amendment was withdrawn and notice was given to amend by striking out “.”at least thirty days before the date of the conference. and inserting “no fewer than forty[=-five and no more than sixty days before the district conference.”

Amendment was adopted by nine-tenths vote



AMENDMENT #15: ASSOCIATION EXPANSION Article IV. Divisions. Section 3. Associations. A. Composition. and B. Eligibility. Amend by substituting for paragraphs A and B:

A. Composition. NAP members within a state, province, or country may apply to charter an association of NAP. There shall be only one association per state or province. Adjoining states, provinces, or countries that belong to the same district may join together to form a single association.

B. Eligibility. An association of NAP may be organized when at least three units exist or at least fifteen NAP members reside in the affected states, provinces, or countries, provided that the associations bylaws have been approved by the NAP Bylaws Committee.

Bylaw amendment as amended adopted AMENDMENT #16A: APPOINTMENT OF CHAIRMAN IN UNCHARTERED AREAS Article IV. Divisions. Section 4. Unchartered States or Provinces. Amend by substituting for paragraphs A and B:

A. Appointment of Chairman. In an unchartered state, province, or country having five or more NAP members, the district director may appoint with the approval of the board of directors a chairman for the current biennium. The chairman shall be eligible for reappointment.

B. Duties. The chairman shall: 1. organize parliamentary procedure classes and new units with the assistance of the district director; 2. promote NAP membership; and 3. apply for an association charter when the eligibility requirements have been met. AMENDMENT #16B: APPOINTMENT OF CHAIRMAN IN UNCHARTERED AREAS (Consequential amendments) Amend by striking out “vice-chairman” in the following bylaw articles: # Article IV. Divisions. Section 2. Districts. C. Duties of District Directors. Paragraph 6. # Article VII. Meetings. Section 2. Conventions. B. Voting Body. Paragraph 6a. # .Article VII. Meetings. Section 2. Conventions. B. Voting Body. Paragraph 6c.

Both amendments adopted AMENDMENT #17: UNIT BYLAWS Article IV. Divisions. Section 5. Units. C. Bylaws of a Unit. Amend by adding new paragraph 4. 4. A unit shall provide a current copy of its bylaws to headquarters on an annual basis.

Amendment adopted



AMENDMENT #18: PRESIDENT-ELECT Article V. Officers. Section 1. Elected Officers Amend by striking out “Vice-President” and inserting “President-elect”

Amendment (along with consequential amendments) referred back to the bylaws committee for further review, completion, and submission to the 2009 convention.

AMENDMENT #19: APPOINTMENT OF NEW COMMITTEES Article V. Officers. Section 6. Appointment of New Committee Chairmen Amend by substituting for Section 6:

Section 6. Appointment of New Committees. The incoming president shall be authorized to appoint the committees for the ensuing biennium. The incoming president, vice-president, secretary, and treasurer, serving as the executive committee-elect, shall meet before the first board of directors meeting (post-convention) of the biennium to approve the appointments.

Amendment adopted AMENDMENT #20: CONVENTION VOTING BODY Article VII. Meetings. Section 2. Conventions. B. Voting Body. Amend by inserting “NAP members” before “registered” and “after are” Upon subsequent amendment, the bylaw amendment was adopted and the bylaw now reads as follows:

B. Voting Body. The voting body of the convention shall be composed of the following NAP members who are delegates registered as in attendance and have paid the appropriate registration fee:

Amendment adopted AMENDMENT #21: NON-DISCRIMINATORY CRITERIA Article VIII. Board of Directors. Section 2. Duties. B. Duties of the Board of Directors. Amend by inserting a new paragraph between 6 and 7 and renumbering remaining paragraphs. 7. ensure that non-discriminatory objective criteria are used to define successful completion of any course offered by NAP;

Amendment postponed indefinitely AMENDMENT #22: PUBLICATION AND PRICING COMMITTEE Article IX. Executive Committee. Section 2. Duties. B. Other Duties. Paragraph 4. Amend by striking out serve as the Publications and Pricing Committee to

Amendment adopted AMENDMENT #23A: CONFERENCE OF PRESIDENTS Article X. Education and Training Conferences. Section 1. Conference of Presidents. Amend by substituting for Section 1:


NAP 36 BIENNIALTH :(Continued from Page 19)

Section 1. Leadership Conference. A. Purpose. A Leadership Conference shall be held annually at a place, date, and time to be determined by the board of directors for the purpose of education, orientation, networking, and sharing experiences.

B. Attendance. Attendees shall be NAP members. Each association may select two of its officers and one additional attendee. Each district director may select two representatives from each unchartered state, province, or country from within the district to attend. AMENDMENT #23B: CONFERENCE OF PRESIDENTS (Consequential amendment) Article VIII. Board of Directors. Section 2. Duties. B. Duties of Board of Directors. Paragraph 3. Amend by striking out “Conference of Presidents” and inserting “Leadership Conference”

Bylaw amendment as amended, and consequential amendment, adopted by nine-tenths vote AMENDMENT #24: DUTIES OF PROFESSIONAL DEVELOPMENT COMMITTEE Article XI. Committees. Section 1. Standing Committees. H. Professional Development Committee. Amend by substituting for paragraph H.

H. Professional Development Committee. The committee shall: 1. develop and upgrade the curricula; 2. be responsible for courses and other requirements for attaining and retaining the PRP classification; 3. be responsible for ensuring that any curricula relates to actual parliamentary practice in today’s society;

4. be responsible for establishing and ensuring that all courses and other requirements are based on objective criteria which define learner outcomes, performance objectives, benchmarks, and rubrics; 5. establish objective criteria for minimum qualification, continued certification, training, and evaluation of instructors of the Professional Qualifying Course and the Professional Development Course; 6. submit to the board of directors for specific board approval of any proposed changes in the requirements for attaining or retaining PRP classification or any substantial changes in the structure or administration of courses; and 7. make all course information, instructor curricula, learner outcomes, performance objectives, benchmarks, rubrics, and teaching materials available to members on request at a reasonable fee.

Amendment postponed indefinitely

AMENDMENT #25: MEMORIAL GIFT NAP Standing Rule 6 Amend by substituting for Rule 6: 6. Upon request by a constituent division, NAP Headquarters shall send one copy of the current

edition of Roberts Rules of Order Newly Revised (hard bound) and Roberts Rules of Order in Brief, as a memorial to a deceased member, to a public library or a school library designated by the requesting division.

Amendment as amended adopted

parliamentary pattercommittee and board of directors and one state convention during his term as...

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