parent/student handbook - toronto catholic district school ... · pdf file11.1 school pledge...
TRANSCRIPT
EEppiipphhaannyy ooff OOuurr LLoorrdd AAccaaddeemmyy 3150 Pharmacy Avenue Scarborough, Ontario
M1W 1J5 (416) 393 – 5378
PARENT/STUDENT HANDBOOK
Anchored in Faith, Hope, and Charity
Superintendent: Barbara McMorrow Trustee: John DelGrande
Version 8
2
TABLE OF CONTENTS
Introduction
Toronto Catholic District School Board - Our Mission - Our Vision
The Epiphany of Our Lord Academy Community Map, TCDSB Symbol
Content
1. Attendance and Supervision
Student Activities
1.1 School Day
1.2 Opening Exercises
1.3 School Calendar
1.4 Attendance/Punctuality & Safe
Arrival Program
1.5 Students Coming to School
When ill/Staying in at Recess
1.6 Supervision of Students
1.7 Lunch Procedures
1.8 Permission to Leave School
1.9 Permission Forms
2. General
2.1 Change of Address
2.2 TTC Student Photographs
2.3 School Insurance
2.4 School Telephone
2.5 Visitors-Cardinal Leger
Safety Program
2.6 Electronic Devices
2.7 Lunch Lady/Angel Foundation
2.8 Daycare Centre
2.9 Lost and Found
3. Health
3.1 Medication
3.2 Use of Inhalers
3.3 Life Threatening Allergies
3.4 Birthday Celebrations
3.5 Immunization
4. Safety
4.1 Dropping Off/Picking Up
Students
4.2 School Bus
4.3 Emergency Procedures
4.4 School Evacuation
4.5 Cross Walks
5. Student Activities
5.1 Excursions
5.2 Extra-curricular Activities
5.3 Running/Walking Club
5.4 Physical Education
5.5 Winter Dress
5.6 Valuables
6. Reporting to Parents
6.1 Homework Policy
6.2 Library and Classroom Materials
6.3 Program and Instruction
6.4 Assessment and Evaluation
6.5 Work Habits and Study Skills
7. Code of Conduct
7.1 Introduction
7.2 Standards of Behaviour
7.3 Roles and Responsibilities
7.4 The Progressive Discipline
Approach
7.5 Expulsion Policy & Process
7.6 Police Protocol
7.7 Ontario Student Record
7.8 Child Abuse
7.9 Good Neighbour Policy
8. General Rules
8.1 Rules of the School Yard
8.2 Appropriate Dress Code
9. Parents
9.1 CSAC
9.2 Home/School/Parish Connection
9.3 Invitation to Parents
9.4 Parent Volunteers
10. Internet Use
10.1 School Website
10.2 Appropriate Use Policy
11. Conclusion
11.1 School Pledge and Logo
11. 2 Final Words
What is the "Epiphany of our Lord"? The short answer is quite simply, the Epiphany
celebrates God's revealing or manifesting of Jesus' identity as true God, Messiah, and Savior
of the world. It not only commemorates the fact that Jesus appeared
to save us, but that God revealed the identity of Jesus to the world.
Throughout his mission on Earth, Jesus revealed Himself to people
in many forms and manners. He was always caring and generous
to the poor and suffering, and especially to children. After days of
travelling and talking to large crowds of people, Jesus entered one
such town and was swarmed immediately by children. Some tried
to hold back the children, but Jesus said to them, “Let the children
come.” His words and the way he lived his life resonate throughout
this school – We are here to serve and in doing so, we say “Let the children come.”
Our understanding and philosophy of education is inseparable from our understanding of the
very nature of our school system based on our Catholic beliefs and traditions. Thus, we
infuse ourselves with the Gospel message and spirit. This Christ-centered philosophy
permeates through all of our interactions with students and parents as we grow and serve
others.
Epiphany of Our Lord Catholic Academy is built upon creating a positive and safe school
culture. Driven by Gospel values, the staff of Epiphany of Our Lord Catholic Academy
continues to advocate and work towards maintaining a healthy and engaging atmosphere
that promotes mutual respect and concern for the welfare of others. Regardless of a
student’s learning style, Epiphany of Our Lord Catholic Academy integrates students into the
regular classroom. We value differentiated teaching strategies and forward-thinking to assist
students with a variety of challenges.
I am truly blessed to have been given the opportunity to serve in the Epiphany of Our Lord
Academy community.
I understand that it is faith that is at the core of our system. It is
fitting that the Toronto Catholic District School Board’s next three
year pastoral plan “Faith, Hope and Charity” begins with Faith!
God Bless,
John Masciarelli Principal
Epiphany of Our Lord Catholic Academy
4
The purpose of this Parent/Student Handbook is to provide all parents with a brief overview of
many of the common areas of parental inquiry regarding school practices and procedures here
at Epiphany of Our Lord Catholic Academy. While it is to be hoped that the majority of
questions have been addressed within the framework of this Handbook, parents are reminded
that the provision of an effective educational experience for all students is only accomplished
through a positive and informed home-school relationship. To that end, if any questions have
not been addressed, parents are always welcome to bring those concerns to the attention of the
administration of the school. We, in partnership with home, school and parish, provide a
meaningful educational and faith based journey for each and every child entrusted to us as gifts
by a loving God. It is our fundamental goal to provide a warm and welcoming environment in
our school, an environment founded on the fundamental principles of compassion, caring, and
kindness, as exemplified through the life of Jesus.
The Toronto Catholic District School Board is proud to be a significant part of the fabric of
publicly-funded Catholic education in the Province of Ontario. We serve approximately
93,000 students in our 200 Catholic schools, and represent close to 475,000 Catholic school
supporters in the City of Toronto.
The Toronto Catholic District School Board is an inclusive learning community rooted in the
love of Christ. We educate students to grow in grace and knowledge and to lead lives anchored
in faith, hope and charity. At Toronto Catholic we transform the world through Word,
Worship, and Witness.
We have a long and distinguished history of providing excellence in Catholic education for the
Toronto community. Catholic Social Teachings and the Ontario Catholic School Graduate
Expectations are foundational to our exemplary approach to teaching and learning in the 21st
century.
Catholic schools in Ontario have been educating students in mind, body and spirit in Ontario
since before the birth of the province. For nearly 170 years, they have provided educational
excellence, in a school culture imbued with the Gospel values of Jesus Christ. Catholic
5
education has been the foundation for millions of students to develop their full spiritual,
academic, physical and social-emotional potential.
Ontario‟s Catholic education system produces high levels of student achievement as evidenced
by the most recent results from EQAO testing. Further, graduates are taught the virtues and
values of the Catholic faith including community, responsibility, accountability, collaboration,
caring and family, making them not just good students, but good citizens.
While our schools adhere to Ministry of Education requirements, we do so
from a Catholic perspective. The curriculum is enhanced by Gospel values.
Teachers are professionally trained and committed to serving in Catholic
schools. At the heart of Catholic education is the person of Jesus. Faith
development is integral to every part of Catholic education, as students are
called to respect the dignity of all human persons in a caring community.
TCDSB also prides itself on the strong partnership that exists among the home, the school and
the parish. Through participation in the community and involvement with the parish, students
are guided by the Gospel values, principles and standards that reach into every facet of school
life.
OUR MISSION
The Toronto Catholic District School Board is an inclusive learning community rooted in the
love of Christ. We educate students to grow in grace and knowledge and to lead lives of faith,
hope and charity.
Our Mission describes who we are and why we exist. Our Mission reflects our values and
our beliefs and expresses the role of the Catholic School in Catholic education. In a
school community formed by Catholic beliefs and traditions, our Mission is to educate
students to their full potential by providing:
• leadership as the shared responsibility for education that exists among school, students,
families, parishes and the community
• a safe and welcoming school environment that is an exemplified Christian community
• role models of Gospel values and Catholic doctrines, teachings, and beliefs
• guidance in what students need to learn
• instruction in the learning process
• integration of Catholic, Christian beliefs into the total learning experience and • feedback on the student's proficiency and progress
The truth seems to be that every child is infinitely beautiful. R.W. Emerson
6
LIVING OUR VALUES
TORONTO CATHOLIC DISTRICT SCHOOL BOARD
MULTI-YEAR STRATEGIC PLAN
2012 - 2015
ACHIEVING EXCELLENCE IN GOVERNANCE
ONTARIO CATHOLIC SCHOOL GRADUATE EXPECTATIONS
A discerning believer formed in the Catholic Faith community who celebrates the signs and sacred mystery of God's
presence through word, sacrament, prayer, forgiveness, reflection and moral living.
An effective communicator who speaks, writes and listens honestly and sensitively, responding critically in light of
gospel values.
A reflective, creative and holistic thinker who solves problems and makes responsible decisions with an
informed moral conscience for the common good.
A self-directed, responsible, lifelong learner who develops and demonstrates their God-given potential.
A collaborative contributor who finds meaning, dignity and vocation in work which respects the rights of all and
contributes to the common good.
A caring family member who attends to family, school, parish, and the wider community.
A responsible citizen who gives witness to Catholic social teaching by promoting peace, justice and the sacredness of
human life.
STRENGTHENING
PUBLIC
CONFIDENCE
FOSTERING
STUDENT
ACHIEVEMENT
AND WELL
BEING
PROVIDING
STEWARDSHIP
OF RESOURCES
INSPIRING AND
MOTIVATING
EMPLOYEES
7
Our School Learning Improvement Plan 2012 – 2015
Goal #1 (Numeracy and Literacy):
To increase student achievement by 5% in the
number of students achieving Level 3 and 4 in
both literacy and numeracy assessments (i.e.,
EQAO, CAT/4).
Goal #2 (Experiential Learning Opportunities):
To foster school success by providing diverse
experiential opportunities to support ongoing
development of differentiated instruction with an
emphasis on 21st Century learning opportunities
and fluencies.
Goal #3 (Student Engagement): Engage students in
parish and school community leadership opportunities
to encourage being a voice for change, further develop
Catholicity, and implement personal initiatives in the
year of faith.
8
The Epiphany of Our Lord Catholic Academy Community
Epiphany of Our Lord Catholic Academy (formerly known as St. Cyprian Catholic School) was established in
2002. The original school opened in 1976. Enrolment currently stands at just over 160 students. A daycare
facility is located in north end of the building on the first floor and provides daycare to children in our
community.
The school has very close ties to Epiphany of Our Lord Parish. The Parish represents a wide diversity of ethnic
backgrounds in our community. Our school is part of the old region called “Agincourt” located in the north-
western end of Scarborough (a multi-culturally diverse ethnic region) of the City of Toronto.
The Toronto Catholic District School Board (TCDSB):
A community of faith anchored in hope with heart & charity Faith, Hope, and Charity
The official symbol of the Toronto Catholic district School Board combines the cross, the anchor, and the heart
representing the three theological virtues of faith, hope and charity. It is based on the cross and anchor symbol
used by the early Christians in the catacombs, the added heart representing humanity.
9
1. ATTENDANCE AND SUPERVISION
1.1 The School Day
School Starts 9:00 a.m.
Morning recess 10:10 a.m. - 10:25 a.m.
Lunch hour 12:05 p.m. - 1:05 p.m.
Afternoon recess 2:10 p.m. - 2:25 p.m.
Dismissal 3:30 p.m. (For all Students)
1.2 Opening Exercises
Each day begins with students singing “O Canada” and a Prayer or Reflection (in both
French and/or English) over the public address system. We ask that visitors to the school
respect this time by standing still for both our National Anthem and the Prayers. School
activities (i.e., club meetings, sport practices, etc.) are announced at the end of the
Opening Exercises.
1.3 School Calendar
Please visit our school website:
http://www.tcdsb.org/SCHOOLS/EPIPHANYOFOURLORD/
Here you can view the Monthly calendars and a calendar outlining both the various legal
holidays and Professional Activity days for the teachers at Epiphany of Our Lord Academy for
this academic year. On these days the school will be closed to pupil attendance. Keeping the
website and calendar as a ready reference, we hope, will be helpful for your future planning.
You may wish to visit our school website for other relevant items like permission forms and
other documents you can view and print at your convenience.
1.4 Attendance/Punctuality & Safe Arrival Program
Students who arrive late for school must check in at the Main Office to ensure safe arrival and
to help in keeping accurate attendance profiles. Punctuality is very important. Lateness
disrupts the class, makes the student miss important parts of a lesson/unit, and promotes a lack
of responsibility. All late comers must report to the office. The parents of students who are
late on a regular basis will be notified.
If your child is going to be late or absent from school, as a courtesy, please call the school
and leave a message with our secretary or our answering machine before 9:05 a.m.
Please call before 1:05 p.m. if your child is going to be absent for the afternoon only.
Whenever a child is absent and we have not been informed, we will do our best to contact a
parent (at home and/or workplace) to confirm the safety of the child. Important note: To verify
the safety of a child, if we are unable to contact a parent/guardian, we will contact Catholic
Children‟s Aid Society as a final measure. When a child becomes sick or is injured at school,
parents will be notified. For this reason it is vital that we have up-to-date information (e.g.
current home and business phone numbers, health card number, information concerning
10
life-threatening allergies, etc). Students are expected to arrive at least 5 – 10 minutes prior to
the bell. All students are to arrive prepared to work and learn. Preparation includes the
completion of daily assignments that are done to the best of the
individual student‟s ability. Preparation also implies that the student
devotes appropriate time to study in advance of test situations.
When a child returns to school, it is the student‟s responsibility to find
out what work was missed and complete it within a reasonable length of
time. Extended absences, for reasons other than health, require
notification to the student‟s teacher and the Principal.
1.5 Students coming to school when ill/staying in at recess
As a general guideline, if a child is not well enough to go outside at recess, she/he is not well
enough to be at school. Although it may be an inconvenience, a child in this condition should
be kept at home. Children should not be put in the position of seeking permission to remain
indoors during recesses. Such permission cannot normally be granted. All
other members of our school community (classmates, teachers, other adults)
appreciate not being put at risk by students who may be carrying contagious
illnesses.
1.6 Supervision of Students
Supervision is provided during the recreation/recess periods of a regular school day. We,
however, become concerned about students who arrive on school property well before 8:40
a.m. and are unsupervised by an adult.
For your child's safety, we recommend that you ensure that your child does not arrive on
school property before 8:40 a.m. Students who need to come indoors from the yard must ask
the supervising staff for permission. Every effort should be made to drop off your child before
the a.m. bell rings as this will provide your child with some socialization time with their
friends in the yard.
Please note that students remaining outside on school property after 3:30 p.m. are not
supervised and will be encouraged to go home immediately after the final bell.
No child is allowed in the school building before and/or after school unless
directly supervised by a teacher.
1.7 Lunch Procedures
a) Children should go home for lunch if at all possible.
b) When students do stay for lunch, they are not permitted to leave the school
yard at noon unless they have a signed and dated note from you, the parent, each time.
11
c) For everyone's safety and comfort, we ask the co-operation of you and your child in the
following:
1. No glass bottles.
2. Out of respect for those who have a life-threatening allergies,
we ask that you refrain from sending any items containing
peanuts, nut by-products, and seafood/shellfish in your child's lunch.
3. Consideration and respect for others through good manners and
proper classroom comportment is expected.
Please note that in some instances it may be necessary to alter the lunch privileges of a student
who persistently chooses not to follow rules or endangers the welfare of another student. In
some cases, students will be asked to go home for lunch if they are unwilling to adhere to
lunch time expectations.
d) To foster a sense of responsibility, every child should bring his/her own lunch to
school in the morning. If a lunch is forgotten, it must be dropped off at the Office and not
at the classroom door, so that classroom routines are not disrupted. Please ensure that your
child‟s name is on their lunch when it is placed in the Office. Parents are not to ask their
child to come outside the school building (i.e., to the parking lot or along the loop) to
pick up his/her lunch – For the sake of safety, parents are asked to come into the
school and bring the lunch to the child or drop it off in the Office as noted above.
e) Staff will encourage students to eat their lunch, but a child will not be forced to eat their
lunch (i.e., kept in for recess until finished). If a child brings home lunch uneaten, it was by
his/her own choice to do so.
1.8 Permission to Leave School
It is strongly recommended that appointments not be made during school
hours. If this is not possible the student will require a note signed by the
parent/guardian and must bring it to school and give it to the secretary
with morning attendance.
Parents must come to the office and sign their child out. If the child returns to school before
the end of the day the parent must come to the office and sign the child back in. Please do not
instruct your child to meet you in front of the school as your child will not be allowed to leave
unless the parent/guardian signs the child out in the main office.
If you need to speak to your child‟s teacher you are encouraged to phone ahead of time and set
up an appointment to speak with the teacher. This way the teacher will be able to provide you
with a time during his/her planning period - the teacher is expected to be in his/her class
during the instructional time during all non-planning time.
1.9 Permission Forms
A permission form with a parent/guardian signature is required for any
trips/activities whereby a student leaves the school grounds (i.e., not including
12
local community walks/sites). Verbal confirmation over the phone will NOT be accepted in its
place.
If a student does not have a signed permission form he/she will NOT BE ALLOWED TO
ATTEND THE EXCURSION/ACTIVITY.
For more information, see section 5.1
2. GENERAL INFORMATION
2.1 Change of Address
Please inform the school immediately of any change in address or telephone number. It is
imperative that both the home and work addresses of parents and emergency contacts be
kept up to date in our files in case of accident or illness.
2.2 T.T.C./ Student Photo Identification Cards
All Metro Toronto students from age 13 are eligible to use student fares. Student fares are
valid on a 24 hour, 7 day per week, 12 month per year basis. The identification cards include
the student's photograph, name and signature, the name of the school and a
serial number. Each card, at nominal cost, is valid for one year. New cards
are issued each year. The photographs for the cards are taken in the fall.
Students will be informed beforehand of the exact date. If you miss the
date, the TTC has alternate sites on their website.
2.3 School Insurance
Insurance may be purchased for each child through an insurance carrier approved by the
School Board. Insurance information will be sent home in September. Please mail insurance
forms directly to the company should you wish insurance for your child.
2.4 School Telephone
Parents are asked to use the services of the school for passing messages on to children as little
as possible. Also, please be aware that we discourage students calling home unless we deem
the reasons to be important or emergency situations.
If a student does indeed need to call a parent, the student is discouraged from using his/her
personal cell phone without the permission of the Principal. Parents are asked to discourage
their child from calling parents with a cell phone – We allow students to use the school
phone for these purposes. This way we can keep track of which parents have been
called and for what purposes.
Lastly, if someone called you from our school and did not leave a
message, given that we have 10 phones on site, we cannot confirm who
called and why.
2.5 Visitors - Epiphany Safety Program
Please note that a School Safety Program is in effect at our school. All
visitors must report to the main office upon their arrival. When picking
up your children you must report to the office and we will call down your child and then sign
him/her out. Visitors must sign in and wear a visitors badge while in the school. Parents are
13
not permitted to come into the schoolyard – before school, please wait outside the fenced area
or on the park land just behind the school. If you need to speak to your child you must report
to the office and we will then call your child for you. Also, please do not speak and/or
approach another student (who is not your child) as you are considered a stranger to the
student. This is done for safety reasons so that only staff members are
interacting with the students when outside at recesses/lunch.
2.6 Electronic Devices: Cell Phones/Ipods/Ipads/ Wii/PSP
At Epiphany of Our Lord Academy, we encourage the use of electronic
devices. However, such use must be within the confines of the classroom
under the direction of the teacher, within the Appropriate Use Policy of
the TCDSB (see Section 10.2), and respect the rights and freedoms of
others. Under normal, day-to-day situations, students are NOT to use their cell
phones to call parents – if students need to call parents and conversely, if
parents need to call their child, we request this be done through the Office
phones.
Use of cell phones/ipods/digital cameras/video cameras and other recording devices must only
be used with the consent of the teacher and/or Principal for educational purposes. The use of
such devices must not contravene the Freedom of Information policy. Students are
not to use such during recess or other “free” times without teacher permission – The
rule of thumb here is: No teacher permission, No use of electronic devices. It is a
reality of the 21st century that such devices are with us and we need to safely and
properly use them. If an electronic device does not have to come to school, please keep it at
home (i.e., PSP, ipod, mp3 player). If a student brings such devices to school, it is
the student‟s responsibility to care for it and likewise, such devices should stay in
the student‟s bag during instructional and free times. Failure to adhere to this
policy will result in the student being asked to put the device away (or the
Principal will be asked to hold it for the student until the end of the school day) and if
continued disregard for the policy continues, the device will be given to the Principal, an
Incident Report will be undertaken (with clear and defined consequences) and the parent will
be notified of the situation. For more information, see Section 10.2
2.7(a) Lunch Lady (Not in effect for 2012-2013)
From time to time, we will offer the Lunch Lady program on certain designated days. The
Lunch Lady offers hot healthy lunches to the students and staff of Epiphany of Our Lord
Academy. We will be sending out an order form in early September. You will have an option
to choose to order as little or as often as you wish. Each child‟s lunch is packed in an
individual plastic bag designed for taking leftovers home and supporting our school‟s ECO
program. The menu changes regularly. Their food management program means everyone can
participate. Lunches are prepared in a 100% nut free, health-inspected commercial kitchen.
Please note that any questions or concerns you may have about the Lunch Lady program
or the particular order you placed for your child, you are encouraged to contact your
local representative as indicated on your order form. Epiphany of Our
Lord Catholic Academy is not responsible for lost, forgotten, or
incorrect orders.
14
2.7(b) Angel Foundation Snack Program
Epiphany of Our Lord Catholic Academy students participate in a “Snack
Program” that is primarily funded by The Angel Foundation for
Learning. We are truly blessed for their involvement!
2.8 Daycare Centre
Parents using the Daycare facility must pick-up and drop off children
through the Daycare at the north end of the building. The school doors are
locked for security reasons.
2.9 Lost and Found
All students‟ belongings should be marked with the student‟s name. If articles are found,
students will bring them to the Lost and Found box. All unclaimed articles will be donated to a
local clothing charity at the end of each term.
3. HEALTH
3.1 Medication
We are not permitted to dispense non-prescription medications to students nor can we
administer any type of prescription medication unless we have signed authorization from both
parent and the prescribing physician. Forms are available from the school office
and will be kept on file. Any information regarding allergies or other illness
should be on record in the office. From time to time requests are made to
complete a course of medication during school hours. Please contact the school
office before sending any medication to school with your child. It is not
advisable to send your child to school with any medication in his/her bag to
“take at lunch time” or take “if they have a headache.”
The school needs to be aware of any health problems that might rise to an emergency situation.
Please inform us if your child has any serious health problems which might restrict his/her
activities at the school or any other conditions that might, give rise to an emergency situation,
for example, cardiac problems, epilepsy, respiratory difficulties, haemophilia, bee sting
allergy, peanut allergy, etc., if your child requires an Epi-Pen or puffer. (Please also see the
next sections)
3.2 Use of Inhalers
If your child requires an inhaler, please complete the Health Forms that are sent
home early in the school year (usually October) and inform your child‟s teacher.
The inhaler must remain with your child at all times. You can opt to have the
inhaler kept in the office for easy access for your child and staff.
15
3.3 Life Threatening Allergies
Sabrina‟s Law, An Act to Protect Anaphylactic Pupils came into effect on January 1, 2006.
Anaphylaxis is a severe, potentially life threatening allergic reaction often triggered by insect
stings or certain types of food, the most common being peanuts, tree nuts, seafood, and/or egg
and milk products. An anaphylactic shock episode is a medical emergency and must be treated
immediately. Reaction symptoms may include hives, vomiting, drop in blood pressure,
difficulty breathing, disorientation and even unconsciousness. Children experiencing an
anaphylactic reaction will require an injected medication usually epinephrine through an Epi-
Pen. Medical aid must also be obtained through a 9-1-1 call.
There are ways in which we can reduce the risk of an anaphylactic episode including, food
restrictions, no sharing of food, and checking labels to make sure treats are “safe to share”.
However, we must never assume that no allergen would ever enter the school, therefore we
must remain vigilant. Children should also never encourage or invite someone to eat a food
item that may trigger a reaction. Cross-contamination is also a serious problem and care must
be exercised.
If your child suffers from a life-threatening allergy, make sure you complete the Health Forms
sent home early in the school year. Please, keep the school informed if any changes are
needed - the paperwork is updated on an annual basis. Students are also advised to wear a
“Medic-Alert” bracelet. If your child requires the use of an EPIPEN,
please inform your child‟s teacher immediately.
YOUR CHILD’S EPIPEN MUST REMAIN ON HIM/HER AT ALL TIMES
AND A SPARE ONE MUST BE LEFT IN THE OFFICE – WHEN IT COMES TO HEALTH AND
WELFARE OF A STUDENT, AND IN THIS CASE THE LIFE, THIS IS NOT OPTIONAL.
It is advisable to have a parent or other adult relative of an anaphylactic student accompany all
class trips where possible. Parents shall be informed as early as possible in order to research
excursion sights for allergic risks.
A minimum of two (2) EpiPens® must accompany the student on all excursions.
We appreciate your support in creating a healthy and safe environment for all children each
day.
3.4 Birthday Celebrations
Due to the high number of life-threatening allergies, we recommend that parents
not send birthday cakes, cupcakes, etc. As this is a class-by-class situation, we
ask that parents please speak to your child‟s teacher regarding this matter.
3.5 Immunization
The Immunization of School Pupils Act, 1982, states that “parents/guardians are
required to complete the prescribed program for immunization…”. Failure to
do so will result in suspension and/or expulsion from school by the Public
Health Department. We therefore urge all parents/guardians to make sure that
their children have the required up-to-date immunizations. Please be advised
that an up-to-date immunization card is required for initial school registration.
16
4. SAFETY
Fundamental to our entire approach at Epiphany of Our Lord Academy is our commitment to
the safety of all of our students. As we proceed through the school
year, we frequently include safety reminders to our students both
during daily announcements in school and through monthly
newsletters to parents. We treat all safety topics extremely seriously.
As a school community, we promote the policy that proper
education and information are critical elements in the practice of
good safety habits. Please note that, throughout the year, staff and
students will participate in general safety exercises such as fire
drills, Emergency Lockdown and evacuation procedures, bus safety
procedures, and many others. The entire staff is very appreciative of
the support of parents with respect to all matters pertaining to safety issues.
4.1 Dropping off/Picking up students at the school
If you regularly walk your child to and from school, please arrange to wait at the outside door
he/she regularly uses. In this way, students will not depart from routines that are intended for
safety.
Epiphany of Our Lord Academy‟s school population is approximately
170 students. Many of our students, from kindergarten to grade eight
are picked-up and dropped off at school within a ten minute period of
time. Please use the Kiss’n Ride loop area in front of the school.
There is very limited parking on the south side of the school.
Parents can ask his/her child to meet in the Kiss‟n Ride loop or, in the
case of younger students, parents can safely park and walk to school to
pick up or drop off their children. Most students can be picked up
along the Kiss‟n Ride loop directly behind the STOP sign when school
buses are on site. However, when all buses are gone, you can pick up your child anywhere
along the Kiss‟n Ride area.
Between the hours of 8:00 a.m. to 4:30 pm., there is absolutely No Parking everywhere along
the Kiss‟n Ride area. You may stop to wait for your child
along the Kiss‟n Ride loop, but please do not get out of
your car and leave it unattended at anytime. Please, be
considerate, respectful, and courteous as a model for your
child. Sometimes, we have aunts, uncles, and
grandparents picking up a student and these individuals
are not familiar with the routines/rules of the Kiss‟n Ride
loop – be patient and we will endeavour to assist.
Honking, gesturing, and yelling at individuals are truly
unnecessary and ineffective methods of communication in
the Kiss‟n Ride loop – Patience is best.
17
4.2 School Bus
Safety on the bus is of great concern to everyone. Children are
expected to:
-Obey the bus driver at all times.
-Stay seated until the bus reaches the child‟s stop.
-Be very careful and use common sense in getting on and off
-All students are to be at their bus stop ready for pick-up
-Students are to travel only on their designated bus.
Any activity that may distract the driver is not permitted as it endangers the safety of all.
Students must be especially careful when leaving the bus. It is very important that the driver is
able to see students. Transportation privileges will be revoked for any student whose
behaviour poses a threat to the safety of others. Bus drivers will document and report to the
office students failing to act appropriately and safely on the bus.
The bus is an extension of the school and thus the same rules apply. Students sign up for
bussing and if they do, they must take the bus everyday. They cannot pick and choose
when they want to take the bus or walk home. Students choosing to walk home with
friends during some days (i.e., hot days, etc) will forfeit the regular use of the bus.
When in the school Kiss’n Ride loop area, please keep 5 m from the rear of the bus –
DO NOT pass the STOP sign and do not drop off students directly beside a school bus.
Parents of Kindergarten students are to drop off the child(ren) outside in the
Kindergarten play area. Children are not to be brought into the class. Staff will pick up
children outside. If late, the parent is to bring the child to the office to let the secretary
know, or else the child will be marked absent.
Parents are asked to stay outside the fenced areas of the school yard as we wish to have
only students and staff in the school yard – this is a safety protocol put in place to limit
the adults in the yard to only staff of Epiphany of Our Lord Academy.
Occasionally, school buses are canceled due to snow conditions. This will be announced on
most radio stations early in the morning. Although bus service may be canceled for the day,
schools remain open to receive students. It is up to parents to consider safety conditions before
sending their children to school. Of note, School Buses do not stop
where you deem the best for your personal purposes – School
buses are mandated by the City of Toronto, TCDSB, and the
Bus company regulations as to where pickup/drop-off locations
are designated; School bus drivers cannot modify in any manner
(regardless of how small the change might be) the location of a
particular pickup/drop-off locations for the personal
convenience of a parent or caregiver.
18
4.3 Emergency Procedures
In the case of inclement weather, please check your local news station
for an announcement of school closing. If the TCDSB declares a
school closure during the school day, no child will be sent home
without contacting a parent or guardian and obtaining parental
permission for the child to leave the school grounds. Staff will remain at school
until all children have been safely picked up by a parent or designate. You can also visit the
TCDSB website for weather-related closures or cancellations.
4.4 School Evacuation
Under all circumstances, children will remain under the protection and supervision of staff
and appropriate personnel.
In the case of a school evacuation, Epiphany of Our Lord Parish is identified as our holding
site. This may change, depending on the severity of the evacuation. Any changes will be
posted on doors or on our answering machine. Students will remain there until the disaster
situation has ended or until they are picked up by a parent or designate.
During the emergency, please contact the Public Affairs Department of the School Board at
416-222-8282 or the local police at 416-808-4200 for up-to-date information. Information may
also be available via radio or television.
4.5 Crosswalks
Please assist us by reminding your child constantly, that streets should be crossed only
at points where it is safe to do so. Also, please encourage your child to use the
cross walk directly in front of the school. Our Crossing Guard is there for your
child – Please, encourage your child(ren) to listen to the Crossing Guard’s
directions and show respect and courtesy. She is there for your children!
5. STUDENT ACTIVITIES
5.1 Excursions
Epiphany of Our Lord Academy students participate in educational field
trips which are a valid extension/enrichment of the school program.
Parents will be notified of all educational field trips well in advance, in
writing (except for local walking excursions). Written parental permission
must be received in order for a child to participate in the excursion. If students do not have a
signed permission form he/she will NOT BE ALLOWED TO ATTEND THE
EXCURSION.
From time to time, parents have volunteered to drive students on educational field trips or to
sports activities. School Board insurance requires such parent volunteers to carry at least $1
million public liability insurance as well each driver must complete a Volunteer Driver Form
to be kept on file in the main office.
19
5.2 Extra-Curricular Activities
Extracurricular Activities and Athletics:
The students have many and varied opportunities to participate in
extracurricular activities-activities that are considered to be “above and
beyond” the regular instructional day. Such activities are voluntary both
on the part of the students and staff. Extra-curricular activities include
both athletic and academic related activities (i.e., soccer, W5H ,
basketball, running clubs, volleyball, etc.). House-league sports may also be
offered during recess and lunch times as supervision permits.
All students are encouraged to try out for school teams or school activities.
Participating in such activities not only builds school spirit and community,
but promotes personal wellness and a healthy lifestyle and the further
development of social skills.
Practices are scheduled at different times and may involve your child
staying after school hours or arriving before school hours. Coaches provide
the dates and times for practices and tournaments. It is a student‟s
responsibility to further provide his/her parents with this information. Also, it is important that
parents communicate with their child(ren) to ensure a mutually agreeable pick-up after school.
Students participating in any school related events both in and outside of school are expected
to demonstrate proper and respectful behaviour at all times. They should consider themselves
representatives of Epiphany of Our Lord Academy and conduct themselves accordingly:
1) Maintain a very good to high academic standard which includes work habits,
assignments complete and up to date and classroom conduct. Teachers may deny a
student participation in any sports event if the above obligations are not met.
2) Attend practices as scheduled and participate fully with a positive attitude, outlook and
demeanor.
3) Follow the instructions of the teacher/coach.
4) Students must conduct themselves in an exemplary manner, demonstrating Christian
values. Students are considered to be representative of the school and must behave
accordingly. Students must strive to understand, respect and follow the rules at all
times.
5) Behave in ways that show respect for the other student team members, coaches,
teachers, referees, parents/guardians and spectators as well as facilities and property.
Enjoy the game as an individual as well as a team.
6) Exercise self control and self discipline at all times.
7) Conduct themselves with honour and dignity.
8) Be cooperative and a “good sport” with a positive attitude. No put downs or negative
comments. Be generous in victory and gracious in defeat.
9) Report all incidents of vandalism, theft, or injury promptly.
10) Students who are suspended from school will not participate in team activities while
under suspension and future participation will be reviewed.
20
Your on-going support and encouragement of your child's involvement in these activities is
appreciated.
5.3 Running/Walking Club … Daily Physical Activity (DPA)
To encourage personal wellness, maintain fitness levels, and foster a healthy lifestyle, as part
of our daily physical activities, our students involved in cross-country and track and field, we
have set up the “Running/Walking Club”. This club involves aerobic activities consisting of a
least 20 minutes per day of running, walking, or indoor fitness activities (i.e., dance).
Those students interested in trying out for both Cross Country and Track & Field must
participate in these physical events as training opportunities for the school sport noted.
Of note, if your child is unable to participate in the Running/Walking Club,
participation in Cross Country and Track & Field is not possible given the physical
exertion required for these events. In this way, we feel confident that both groups (those
working on fitness/well- being and those students using the R/W Club as training
opportunities will be properly prepared).
5.4 Physical Education
Physical Education is an integral part of the curriculum. Only under rare
circumstances is one exempted and the report card will indicate such. If there
are extenuating circumstances, please inform us by note and provide a doctor‟s
note if necessary. It is expected in the intermediate grades, for reasons of
health and freedom of movement, that pupils change into loose, light clothing.
These should include shorts, T-shirts and running shoes with non-marking
soles. All jewelry should be removed for these activities.
5.5 Winter Dress
Please remind your children of the importance of dressing warmly (boots, gloves, hat,
etc.) during the winter season. Please, encourage your child(ren) to dress for the season.
Unless the weather conditions are particularly bad, recesses will be held
as normal. Cold weather alone does not warrant an early entry into the
school building or a cancellation of the recess periods. Recess periods
are intended to provide students with opportunities to get out into the
fresh air to burn off some excess energy in play activities which, in
turn, makes them more alert and ready to continue studies when they
return to class. Normally, should
the temperature (with wind chill) dip below -20 degrees Celsius, it would be indoor
recess.
5.6 Valuables
Students are to leave all valuables at home. This includes jewelry, money,
cards, collections, radios, ipods, MP3 players, cell phones and other
electronic equipment. These items are extremely difficult to locate after they are
lost. Please note that the Board‟s Insurance Policy does not cover the property
owned by staff or students. If your child is found using the cell phone (without
21
permission from the Principal) on school property after several warnings, it will be placed in a
safe place and returned to the student at the end of the day. Likewise, a call will be made to the
parent/guardian to inform parents of the improper use of his/her cell phone.
6. REPORTING TO PARENTS
Parents can expect to receive periodic reports, both oral and written, on the
performance and progress of their child. All written reports are maintained in the
student's Ontario Student Record.
Please do not hesitate to contact the school at any time, should you have any
concerns about your child's progress.
6.1 Homework Guidelines
Children are often asked to complete some tasks begun in class as well as to read or be read to
on a regular basis.
Academic demands on students begin to increase during the primary/junior
grades (3-6) and the intermediate grades (7-8). Homework will be given on a
regular basis with an expectation of about 30-60 minutes per night on average.
There may be evenings when more or less is assigned. Much of the work will be
completion and extension of classroom activities. In addition, there will be
assigned project work that will require more independent organization and
execution by the students after school hours.
Homework is an opportunity for parents, students and teachers to work together to improve
academic performance and so communication between home and school is fundamental.
Parents are encouraged to contact teachers with regard to homework if there are any questions
or concerns. A major goal is to have your child develop and extend sound work habits and
skill.
The rule of thumb for homework is: 10 - 15 minutes per grade (not including nightly
reading for pleasure)
Gr. 1 = 15 minutes
Gr. 2 = 30 minutes
Gr. 3= 40 minutes
Gr. 5= 50 minutes
Gr. 6 = 1 hour
Gr. 7 = 70 minutes
Gr. 8 = 80 minutes
6.2 Library and Classroom Materials
It is the child's responsibility to look after books and other classroom materials, but sometimes
a reminder from a parent is helpful. Textbooks cost, on the average, approximately thirty to
forty dollars. In a time of financial restraints, we cannot afford to lose books. Students will be
asked to make a donation to help replace lost or damaged books.
These numbers are merely guidelines. You, as the parent know
your child best and can choose the amount of time devoted to
completion of work on any given night. Every family is
different with various things going on at night. Homework
should not be a stressful endeavour; The best way to approach
homework is to talk to your child‟s teacher at your
convenience.
Note: Unfortunately, Parents don‟t get marks for their work.
22
6.3 Program and Instruction
All school programs and instruction are based on The Ontario
Curriculum expectations stated for each subject and grade as well as
TCDSB approved programs and initiatives. Religious Studies and
Family Life form the backbone for all instruction programs and any
materials used are approved by the Canadian Council of Catholic
Bishops for use in schools. A vocal music program is offered and
supported by a vocal music teacher. For grades 7 and 8, students
participate in instrumental music. French as a Second Language (FSL)
instruction is provided for students in Grades 1 - 8.
Accommodations in a student‟s learning may be provided by the classroom teacher; and in
some cases, with the use of an Individualized Education Plan (IEP) program modifications
are made in order for a student to garner success and achievement. Basically, when a student
has “accommodations”, it allows the opportunity for a student to continue to work at grade
level with the teacher providing some “differentiated learning opportunities and instruction”.
An IEP may or may not be necessary. If a child has a “modification” to his/her program, this
means, a student is working on expectations from a grade level other than the one he/she
currently assigned to. Students with “modifications” must have an IEP in place. TCDSB also
offers commencing in grade 5, a weekly pull-out program for students who are identified as
gifted. Students are tested in Grade 4 to see whether he/she qualifies. In all programming
issues – IEP, modified programs, accommodated programs, Gifted programs, etc. – there is
always school-parent communication, consultation, and meetings to address the needs of the
student.
From time to time Epiphany of Our Lord Academy students have opportunity to participate in
community based acts of charity and involvement. In the past we have included the St. Vincent
de Paul Food Drive, Terry Fox Run, ShareLife, The Angel Foundation for Learning, Sucks-
No-Socks campaign, etc.
6.4 Assessment and Evaluation:
The TCDSB is committed to student and program assessment that is comprehensive, valid,
informative, equitable, collaborative, and redemptive in nature and focused on the pursuit of
both creativity and excellence. The results of assessment will be reported to students and
parents so as to provide appropriate feedback in an accurate, relevant and
accountable manner. We also recognize the unique abilities and styles of
each child and underscore the belief that home and school are key
partners. Students participate in many and varied forms of assessment
throughout the school year. Teachers use a variety of ongoing
assessment techniques and strategies to develop a profile or pattern of
performance to identify the level of achievement as per the Ministry of
Education stated expectations for each grade as well as support the
delivery of a distinctively Catholic curriculum in order to arrive at an
evaluation of the performance and achievement. Assessment and evaluation will be based on
the achievement levels outlined and provided in each curriculum document.
23
At the start of the year, teachers will communicate to you and the students their work
expectation, requirements and procedures. Assessment and class assignments require students
to demonstrate their best independent and from time to time group learning. It is an ongoing
and integral part of the classroom learning process.
From time to time, students will also participate in board or province wide assessments.
TCDSB students participate in a number of standardized tests including CCAT (Canadian
Cognitive Abilities Test) in grade 4, CAT/3 (Canadian Achievement Test, Version 3) currently
in grades 2, 5 and 7. These assessments compare an individual‟s performance
against a normative population and can help to identify areas of strength and
weakness in either an individual or program area.
The Provincial Assessment in Reading, Writing, and Mathematics, also
known as EQAO, is administered to students in grades 3 and 6 typically in
late May or early June. Individual and school results are provided in the fall
of the following school year. Standardized and Provincial assessments can
support and improve student learning and provide a further glimpse into your
child as a learner. Although many organizations will use this data for their
own purposes, the goal of such assessments is not to rank or compare students, classes,
schools nor do these assessments stand on their own. Teachers complete The Elementary
Progress Report and The Provincial Report Card with parent-teacher interviews offered twice
during the year. These reports describe student achievement of the curriculum expectations in
each subject and more importantly, there is a separate section for reporting on the student‟s
development of learning skills required for effective learning.
The Provincial Guide for Grading defines the provincial standard
as:
Level 1 (D): Student has demonstrated very little of the required
knowledge and skills outlined for the grade and achievement is far
below the provincial standard. An R or below 50% means that the
student has not demonstrated the required knowledge and skills and
signals the need for significant additional learning.
Level 2 (C): Student work is below the provincial standard and only meets some of the
required knowledge or in limited ways. Differentiated instruction may be required.
Level 3 (B): This means that the student has demonstrated most of the required knowledge and
skills outlined for the grade and achievement meets the provincial standard.
Level 4 (A): The student‟s work exceeds the provincial standard for the grade; that is, the
required knowledge, skills, and achievement is at a superior level and learning can be enriched
with differentiated instruction.
Students receive an Elementary Progress Report in the early fall (November) and then every
student receives The Provincial Report Card twice during the remainder of the year - once in
the late winter (February) and then at the end of the year (JUNE).
24
6.5 Work Habits and Study Skills
To support student success we all need to work together as a team.
Epiphany of Our Lord Academy strives to create and provide a
caring and supportive environment that encourages all students to
reach their full potential, values the individuality of each student,
recognizes the varied learning preferences and styles of each student
and encourages all students to learn.
As parents you are the first and forever teachers and there are a
number of ways in which you can support and nurture the learning and work that takes place in
school. Be sure to:
1) Establish homework routines and expectations
2) Talk about school and the importance of a good education
3) Read with and to your child
4) Monitor extra-curricular activities, avoid “over doing it”
5) Praise genuine efforts; celebrate success
7) Be available to help – but don‟t take over the work
8) Set realistic and positive goals
9) Speak positively about the teachers, being supportive of the position of
authority they hold.
10) Listen to your child but talk to the teacher. Keep the lines of
communication
open with your child and with your child‟s teacher.
Homework includes the practice and reinforcement of skills as well as the
preparation and application of new curriculum content. Parental support and
involvement has a direct impact on a child‟s school success. Homework
assignments provide the opportunity for you to see and support what your
child does in school and provides an extension of the classroom setting.
Make homework and homework time a priority. Establish a routine, provide a regular time and
place for homework each evening.
Each classroom teacher will outline homework expectations early in the school year. As stated
earlier in this document, a homework guideline that children should have is about 10 – 15
minutes of homework in grade 1 and increasing on average by about 10 – 15 minutes per
grade. Even on evenings when children claim to have “no homework”, time should be spent
discussing what was learned in class, reading, or just spending quality time with your child
doing other non-school related activities. Parent-child interaction shouldn‟t always have to be
about school or doing homework!
The Agenda is an excellent organizational tool which assists in planning school work,
recording homework and assignments, remembering special or needed items, time
management, and communicating with the teacher. Students should keep their agenda up-to-
date and parents are encouraged to review the agenda on a regular, if not daily, basis. Agendas
are provided by Epiphany of Our Lord Academy to our Grade 2 to 8 students. Please ask your
child to pick up an agenda from his/her teacher.
25
Test preparation is essential. Encourage your child to begin test preparation in advance of the
test. Have them look over their notes, text books or spelling words daily. Review should
include skimming and scanning previously read text, new vocabulary and terminology,
identifying key points or main ideas as well as focusing on important details and facts, and
constructing study notes. Help your child to budget and schedule his/her study time over
several nights so that there is not last minute panic or cramming. Do the same with projects.
There is nothing worse than rushing around when the cry for Bristol-board is heard late in the
evening the night before the project is due.
Any requests for homework for an ill child should be made in the morning to allow the teacher
time to prepare the work for pick up by dismissal time. Classroom instruction and homework
go hand-in-hand and it may not be possible for the absent child to
successfully complete all of the work assigned to the class. If a child is
sick, he/she is sick – any missed work can be done upon the student‟s
return to school and with the assistance of others in the classroom and with
the teacher‟s support, work can be attended to during recesses or other free
time.
7. CODE OF CONDUCT
7.1 Introduction
Epiphany of Our Lord Academy is a place that promotes responsibility, civility, and academic
excellence in a safe learning and teaching environment. A positive school climate exists when
all members of the school community feel safe, comfortable, and accepted. All students,
parents, teachers, and staff members have the right to be safe, and to feel safe in their school
community. With this right comes the responsibility to contribute to a positive school climate.
We focus on prevention and early intervention as the keys to maintaining a positive school
environment in which teachers can teach, students can learn, and we can all be proud of.
The Epiphany of Our Lord Academy Code of Conduct sets clear standards of behaviour.
These standards of behaviour apply not only to students, but also to all individuals involved in
Epiphany of Our Lord Academy community - parents, students, volunteers, teachers, and other
staff members - whether they are on school property or not - and whether it is during school
time or not. In the end, any circumstance or incident whether on school grounds or not
that could have an impact on a member of the school community or an effect on the
school climate is considered to be relevant to the moral tone of the school.
The Epiphany of Our Lord Academy Code of Conduct seeks to reflect the values of the
Catholic graduate expectations, creating students who are:
Discerning believers formed in the Catholic Faith Tradition –
integrating faith in life and action, reflecting on the Word of God and
Catholic social teachings in their actions;
Effective communicators – actively listening and communicating in
light of the gospel values;
Reflective and creative thinkers – acknowledging the fundamental
grace inherent in our world and solving problems and evaluating
26
situations with an informed, Catholic conscience focused on the
common good;
Collaborative team members – who fully develop their talents
while respecting the rights, responsibilities, and contributions of
others;
Caring family members – who bring the love, compassion, and
care of family life into the school community; and
Responsible citizens – acting morally by witnessing Catholic social teaching and
accepting responsibility for one‟s actions and acknowledging the need for forgiveness.
7.2 Standards of Behaviour
Respect, Civility, and Responsible Citizenship
All members of the school community must:
Respect and comply with all applicable federal, provincial and
municipal laws
Demonstrate honesty and integrity,
Respect differences in people, their ideas, and their opinions,
Treat one another with dignity and respect at all times, and especially when there is a
disagreement,
Respect and treat others fairly, regardless of, for example, race, ancestry, place of origin,
colour, ethnic origin, citizenship, religion, gender, sexual orientation, age, or disability,
Respect the rights of others,
Show proper care and regard for school property and the property of others,
Take appropriate measures to help those in need,
Seek assistance from a member of the school staff, if necessary, to resolve conflict
peacefully,
Respect all members of the school community, especially persons in positions of authority,
Respect the need of others to work in an environment that is conducive to learning/teaching,
No swearing at a teacher or at another person in a position of authority.
Safety
All members of the Epiphany of Our Lord Academy Community must not:
Engage in bullying behaviours,
Commit sexual assault,
Traffic weapons or illegal drugs,
Give alcohol to a minor,
Commit robbery,
Be in possession of any weapon, including firearms,
Use any object to threaten or intimidate another person,
Cause injury to any person with an object,
Be in possession of alcohol or illegal drugs,
Inflict or encourage others to inflict bodily harm on another person,
Engage in hate propaganda and other forms of behaviour motivated by hate or bias,
Commit an act of vandalism that causes extensive damage to school property or to property.
27
7.3 Roles and Responsibilities
Epiphany of Our Lord Academy is not just the building and the facilities; it
is a Christian family made up of staff and students working together. What
we wish to have is a genuine Christian family spirit with everyone--staff
and students--doing his/her share to make Epiphany of Our Lord Academy
a safe, caring community. To succeed in working towards this goal, each
of us must consider how he/she can contribute towards making Epiphany
of Our Lord Academy a safe, caring community.
Principal
Under the direction of the Toronto Catholic District School Board, the principal takes a
leadership role in the daily operation of a school. The principal provides this leadership by:
Demonstrating care for the school community and a commitment to
academic excellence in a safe teaching and learning environment,
Holding everyone under his/her authority accountable for his or her behaviour and actions,
Empowering students to be positive leaders in their school and community,
Teachers and Other School Staff Members:
Under the leadership of the principal, teachers and other school staff members maintain order
in the school and are expected to hold everyone to the highest standard of respectful and
responsible behaviour. As role models, teachers and school staff uphold these high standards
when they:
Help students work to their full potential and develop their sense of self-worth,
Empower students to be positive leaders in their classroom, school and community,
Communicate regularly and meaningfully with parents,
Maintain consistent standards of behaviour for all students,
Demonstrate respect for all students, staff, parents, volunteers, and the members of the
school community,
Prepare students for the full responsibilities of citizenship.
Students:
Students are to be treated with respect and dignity. In return, they must demonstrate respect
for themselves, for others, and for the responsibilities of citizenship through acceptable
behaviour. Respect and responsibility are demonstrated when a student:
Comes to school prepared, on time and ready to learn,
Shows respect for himself or herself, for others, and for those in authority,
Refrains from bringing anything to school that may compromise the safety of others,
Follows the established rules and takes responsibility for his or her own actions.
We believe that the expectations above are achievable and aligned with three broad character
traits – Responsibility, Reliability, and Respect. To this end, we provide a code
that attempts to encourage and promote the Catholic graduate expectations. The
three character traits present a simple yet comprehensive way of promoting these
values.
28
Responsible
Students are responsible for keeping their textbooks neat and
tidy. Students will be held accountable for purposely defacing
any book.
Students will be neat, clean and appropriately dressed following
our Appropriate Dress Code Policy as it pertains to outdoor and
indoor activities and gym lessons. T-Shirts and sweatshirts are preferred attire for gym
lessons. If non-compliance is an issue, the parents/guardians will be notified. We will use
a progressive discipline format to deal with non-compliance of the appropriate dress code
policy. While in the school building, students are not to wear hats, caps, or any other head
covering.
Students are not to bring to school any toy weapons or replicas of weapons.
Students are to refrain from bringing items to sell or trade (e.g., trading cards, etc.)
Students are not permitted to leave the school grounds during recess or lunchtime. Parents
must pick up their children at school if they wish to take them out for lunch. We
discourage bringing fast food lunches to the school on a regular basis.
No iPods, or electronic games are to be brought to the school. Cell phones may not be
used on school property or during school trips (see section 2.6 for details)
Students will not throw or kick snow, ice, and stones at another person.
Students are required to report any vandalism to the school office.
Students who ride the bus will be responsible for: marshalling in the designated outdoor
and indoor areas, getting on and off the bus in an orderly fashion, be reasonably quiet on
the bus, be courteous to the bus driver and obey his or her instructions immediately, and be
courteous and respectful of all persons on the bus.1
Reliable
Students are to arrive on time for school, prior to 9:05 a.m., and head
directly to their lines when the bell rings. Students arriving late must
receive a late slip from the school office.
If a student is absent from school, his/her parents/guardians are requested to call the school
and provide a reason for the absence. This is a fundamental aspect to the effectiveness of
our “Safe Arrival Program”.
Students are responsible for providing all communication and correspondence from the
school to their parents.
Students are to arrive prepared for the school day with all their homework completed and
supplies ready for the day.
Students are encouraged to participate fully in all school liturgies and masses.
Respectful
Students are to be polite – using the key words to success: Thank you, excuse me, pardon
me, please, and you‟re welcome.
Students are to follow the lunch rules, sitting quietly and speaking in a quiet manner.
29
Students must demonstrate respect for oneself, for others, and for private property.
Students must respect the learning process of others as well as themselves.
Students are to respect and adhere to their classroom expectations
Parents/Guardians:
Parents /guardians play an important role in the education of their children, and can support
the efforts of school staff in maintaining a safe and respectful learning environment for all
students. Parents fulfil their role when they:
Show an active interest in their child‟s school work and progress,
Communicate regularly with the school,
Help their child be neat, appropriately dressed with uniform, and prepared for school,
Respect and adhere to the Provincial legislation, TCDSB, and School anaphylactic protocol
by not sending to school with their children, food products that contain allergens such as nuts,
milk, fish, eggs, or toys and other material products that contain allergens such as latex, etc.
Will enter the school only through the main doors, use the buzzer to announce their
presence and reason for being at the school, and proceed to the office to sign in and/or be
allowed to proceed further into the school,
Will not loiter inside the school (junior and kindergarten parents /guardians may wait for
their children in the west yard),
Will wait in the designated areas (i.e., beyond the school
boundaries - most easterly area, on Parks Dept. land behind the
school) for their child.
Will wait for their children near the office and not by classrooms
or in the hallway,
Will not admit anyone into the school,
Ensure that their child attends school regularly and on time,
Promptly report to the school their child‟s absence or late arrival,
Inform the school office of any change in the routine drop-off and
pick-up of their children (e.g., another individual other than the customary person will be
picking-up the child on a given day),
Show that they are familiar with the Provincial Code of Conduct, the Toronto Catholic
District School Board‟s Code of Conduct, the Epiphany of Our Lord Academy Code of
Conduct, and miscellaneous safety rules that are implemented in response to an unforeseen
and unsafe situation,
Encourage and assist their child in following the Codes of Conduct listed above and all
other safety rules of behaviour,
Community Partners:
Through outreach, partnerships already in place may be enhanced and new
partnerships with community agencies and members of the community may
be also created. Community agencies are resources that boards/schools can
use to deliver prevention or intervention programs. The police/school board
protocol, for example, is an effective way of establishing linkages between
schools and community agencies and of formalizing the relationship
between them.
30
7.4(a) The Progressive Discipline Approach
Ontario Ministry of Education Safe and Accepting Schools
"...And what does the Lord require of you but to do justice, and to love
kindness, and to walk humbly with your God?" - Micah 6:8
The Ontario government is committed to a safe and inclusive school
environment. Safe schools are needed for student success and academic
achievement.
Preface
A consistent and firm application of the Epiphany of Our Lord Catholic Academy Code of
Conduct is achieved through collaboration, transparency, consistency, and consultation. This
is a process which is constantly evolving and an opportunity to learn and grow to be the best
we can be.
Key Concept
1. The Epiphany of Our Lord Catholic Academy progressive discipline plan is founded on the
premise of a welcoming teacher with an engaging program meeting a student in the school.
A welcoming teacher:
- is prepared and knowledgeable about students and curriculum
- has effective classroom management strategies
- feels connected and supported by the school and
is nurturing
An engaging program reflects:
- understanding of multiple intelligences and
learning styles
- differentiated instruction
- multi-disciplinary approaches
2. An effective progressive discipline plan is established and developed by all members of the
school community under the leadership of the Safe School Action Team.
3. An effective progressive discipline plan is practised with a unified school-wide approach.
Progressive Discipline at Epiphany of Our Lord Academy
At Epiphany of Our Lord Academy, we believe that an optimal learning environment requires
good classroom management and the support provided by a school-wide progressive discipline
plan.
Discipline can be defined as supporting students to make the right decisions. It refers to
instruction, correction, self-control and orderly conduct. Consistent and logical consequences,
rather than punitive measures are important in order for students to learn that they can control
their own behaviour by making appropriate choices.
31
The interventions and consequences applied to instances of inappropriate behaviour must be
made after consideration of a student’s history, age, level of remorse and any other mitigating
factors that apply. In a progressive discipline approach, consequences are designed to support
the pro-social development and future behaviour of the person responsible for the action.
Furthermore, if there is/are a victim(s) involved, they are not forgotten – part of progressive
discipline takes in the consideration of the victim.
The progressive discipline approach is used when addressing issues of student conduct. When
inappropriate behaviour occurs, we will utilize a range of interventions, supports, and
consequences that are developmentally appropriate, that include opportunities for students to
learn from mistakes, and that focus on improving behaviour. In some
circumstances, short-term suspension may be a useful tool. In the case of a
serious incident, long-term suspension or expulsion, which is further along the
continuum of progressive discipline, may be the response that is required. Of
note, there are instances where incidents require Police involvement and
involvement of other agencies (i.e., Catholic Children‟s Aid Society). In some
circumstances, involvement of these agencies is not optional and must be
legally pursued by the Principal. Furthermore, due to the serious nature of
some incidents, it is not out of the realm of possibilities that such incidents require automatic
suspension and/or expulsion.
We are extremely proud of our students; however, when inappropriate behaviours do take
place, it is our intent to deal with it promptly and directly, in a spirit of impartiality and
fairness. A wide range of supports and consequences have been developed to allow for the
latitude necessary to deal with the unique circumstances of each situation and the individual
needs of each student. Consequences must have a positive effect on the student’s journey
through reconciliation, either formally or informally with the school community and those
affected by the person’s behaviour. Interventions, therefore, should be selected in direct
response to individual skill development needs. On those occasions when a student chooses
not to respect the rights of others, one or more of the consequences along the progressive
discipline continuum may be utilized by the school‟s staff.
Behaviour and Consequences –There are a number of different responses to minor or major
issues. Each situation develops in a context with particular students. The school endeavours to
deal with students in an equitable and fair manner. The structure of the
process of discipline, however, is progressive.
Example: A student fails to listen to his or her teacher in the classroom
(persistent opposition to authority).
An Incident Report is generated – parents get a copy and a copy is
placed in the student‟s OSR (Ontario Student Record). Possible
consequences along the progressive discipline continuum (intervention
may occur at any point in this model):
32
1. Discussion and counseling by the classroom teacher
2. Verbal warning
3. Good deed or other meaningful consequence
4. Completing a “think paper”/essay
5. Writing a letter of apology
6. Detention/ staying in at recess/lunch hour.
7. Telephone contact with parent(s)/guardian(s)
8. Discussion and counseling with the principal
9. Parent/teacher/student conference
10. Withdrawal from class and/or activities
11. Withdrawal of privileges
12. In-school suspension
13. Out-of-school suspension
At any point in the process, students may be directed to staff/Board
resources, (i.e., Educational Assistants, CYW‟s, or school support staff).
Parents will be included in this process. Major or more serious discipline
issues (such as violent incidents) may accelerate responses and interventions to a more
advanced level along the progressive discipline continuum.
Parents are always our best support in dealing with ongoing or major difficulties. Parents will
be contacted to discuss ongoing issues or major discipline challenges.
Factors Principal must consider
In considering whether to suspend a pupil, the principal will take into account any mitigating
or other factors prescribed by the regulations contained within the Education Act.
7.4(b) Suspension Policy
The following are but a few of the more common infractions which will necessitate the
generation of an Incident Report and the possibility of a suspension:
bullying behaviour non-compliance inappropriate touching
inappropriate language fighting swearing
vandalism inappropriate use of electronic devices
possession of a weapon skipping class neglect of duty
opposition to authority classroom behaviour theft
bus behaviour sexual misconduct teasing/threatening
inappropriate use of social media
(i.e., Facebook posts/comments, YouTube post/comments)
7.5 Expulsion Policy
A principal has a duty to consider the safety of all students. Under legislation (Bill
212), the principal is required to suspend a student for up to 20 school days if the
principal believes that the student has engaged in an activity for which the student
33
might ultimately be expelled by the school board. The principal will
consider the mitigating and other factors in determining the length of the
suspension. A program for suspended pupils is offered to the student‟s
family if the suspension is more than five school days.
An expulsion is a decision made by a board that prohibits a student from
attending a school or all schools of the Toronto Catholic District School
Board. A student who is only expelled from his/her school will be assigned to another school
of the Board. Students who are expelled from all schools of the Board will be offered a
program for expelled students. In both these cases, if the student attends the school or
program to which he/she was assigned, the student remains a pupil of the Board.
A student shall be expelled from school for the following infractions:
Possession of an object used as a weapon; possession of a weapon (i.e., a knife, firearm);
possession of a replica weapon
Use of a weapon to cause or to threaten bodily harm to another person,
Physical assault on another person that causes bodily harm requiring treatment by a medical
practitioner,
Sexual assault,
Trafficking in weapons or in illegal drugs,
Robbery,
Giving alcohol to a minor.
The police will be involved in many cases where the student is subject to a mandatory
suspension or expulsion.
7.6 Police Protocol
The TCDSB has revised its Local Police/School Board Protocol which details a
common approach for responding to school related occurrences as required by
the Safe Schools Act, 2000. The protocol between the Toronto coterminous
Boards and the Toronto Police Services outlines procedures on how the
police and school board personnel will interact to ensure that the students‟
rights are protected and the victims are safe and treated justly.
7.7 Ontario Student Record (O.S.R.)
Each student who attends school in the Province of Ontario has an established Ontario Student
Record. This is a continuing record, which shall be used for the improvement of instruction for
your child by the school personnel. If, at any time, you wish to review the
content of this record, please contact the Principal and make an
appointment to do so.
7.8 Child Abuse
All professionals have a legislated duty to report suspected cases of child
abuse. When there are reasonable grounds to suspect that a child may be
34
suffering from physical harm, sexual, or emotional abuse, all school staff are legally bound
by Ontario Law to report to the Catholic Children‟s Aid Society.
7.9 Good Neighbour Policy
At Epiphany of Our Lord Academy we have a "Good Neighbour Policy" which reflects our
commitment to our community. We will exercise appropriate discipline and take the necessary
steps and actions when the behaviour of our students disrupts the safety and orderliness of our
surrounding geographic area and neighbouring homes.
8. GENERAL RULES
8.1 Rules of the school yard
1. Students must stay inside the school yard during school
hours except by permission of the Principal, Vice Principal
or the yard supervisor. Those who go home at noon hour
may not leave again once they have returned to the school
yard.
2. No student may remain indoors during recess or noon hour without the permission of a
teacher or the Principal. Students wishing to use the washroom or water fountain must first
have the permission of the yard supervisor.
3. When the bell rings, students must stop what they are doing and move quickly and quietly to
their lines. No pushing, shoving or other misconduct in the lines or on the stairs will be
tolerated.
4. For safety reasons, these are some of the more common activities that are NOT allowed in
the yard during school hours:
a) sliding on iced-over areas
b) climbing fences, walls, etc.
c) throwing snowballs, ice, stones, sand, etc.
d) playing with hard balls, hockey sticks, racquets, baseball bats, etc.
e) riding bicycles, rollerblades, skateboards, scooters, or ripstix
f) rough or aggressive play
Physical contact is NOT permitted on school property. Children must keep their hands and
feet to themselves. The NBC (No Body Contact) rule is in effect. If a child becomes
involved in a conflict with another student, words must be used to tell the other person to stop.
If the situation is not resolved, the staff member may refer the incident to the Principal and an
Incident Report will be issued.
8.2 Dress Code
APPROPRIATE DRESS CODE INITIATIVE
IN ALL TCDSB ELEMENTARY SCHOOLS
35
As you know, the Toronto Catholic District School Board has
implemented a common dress code in all elementary schools.
Epiphany of Our Lord Catholic Academy‟s Appropriate Dress
Code came into effect well before all other schools in TCDSB
adopted this policy.
All TCDSB Elementary Schools currently have the following
combination of tops and bottoms with the same colour scheme:
Navy Blue: pants, shorts, skorts, skirts, dresses, cargo/capri pants,
sweaters, hoodies, fleeces, cardigans.
This does not include: track pants, sweat pants, tights, nylon pants, leggings, athletic pants,
jeans, jeggings, yoga pants/tights.
White: golf shirts, blouses, dress shirts, turtle necks, mock turtle necks
This does not include T-shirts or any shirts with logos or messages of any kind
The Appropriate Dress Code Policy calls for clothes items that navy and white - not baby blue,
nor any other shades of blue or off-white or beige. These items are not to have any graphics,
unless it is the Epiphany of Our Lord Academy crest or a TCDSB crest. If in the past, you
have purchased an Epiphany of Our Lord Catholic Academy vest, hoodies, or sweat top, your
child would definitely still be encouraged to wear it especially during the colder months of the
year or during physical education classes. During the school year, accessory items will be sold
(gym clothes, hoodies, sweatshirts) to provide students an opportunity to wear such items for
physical education classes and on colder days.
9. PARENTS
9.1 Catholic School Advisory Council (CSAC)
The Epiphany of Our Lord Academy Catholic School Advisory Council
(CSAC) is a group of parents/guardians and staff members who work together
to maintain a positive learning environment for our school. Parents/guardians
make up the majority of the membership and are elected by the school
community.
Regular meetings are scheduled and noted in our monthly newsletter, on our school website
and on the school signage in front of the school. An Annual General Meeting as well as an
election for School Council executive members in held in the fall. Our Annual General
Meeting and Elections will be held in September. All parents/guardians are
welcome to attend any or all council meetings which are held monthly at the
school. We especially extend a warm welcome to any parents who are new to
our school and we encourage them to consider attending these very enjoyable,
relaxed, and not unduly long meetings!
36
The council meetings provide an opportunity for parents/guardians:
i) to have active participation in the education of their children with the full
support of the principal and teachers
ii) to help the principal and teachers bring appropriate community resources to the
school
iii) to have input and participate in the life of the school
iv) to receive and discuss information from the Toronto Catholic District School
Board
v) to co-ordinate fundraising activities in cooperation with the principal and staff
in order to provide resources that are outside of the standard curriculum and
therefore, not fully funded by the School Board Budget
vi) to provide advice to the principal, and where appropriate, to the School Board,
as necessary.
The Epiphany of Our Lord Academy Catholic School Advisory Council is an integral
part of our school community. With the participation of more parents/guardians, all of our
children will benefit.
9.2 Home/School/Parish Connection
Parents, be mindful of the importance of the connection between
the home, the school, and the parish. As a Catholic school
community, our commitment to our lives in the church is very
important. We are very fortunate at Epiphany of Our Lord
Academy to have a wonderful parish team at Epiphany of Our
Lord Parish. With the support of the clergy and parish staff, the
students will experience several church celebrations regularly
throughout the year. Parents, grandparents, and other community members are always invited
to join us in those celebrations. Parents are the first teachers of their children in the faith, and
the task of teaching the faith is ongoing. School staff and Father George and Father Guy can
assist in the teaching of the faith, but the true faith lessons must continue to be founded in the
home. The best teaching style for the parent is in the daily and weekly practice of the faith and
in regular attendance at mass: leadership by example.
9.3 Invitation to Parents
Interaction/partnership with the parent community is always welcomed. If
you have any questions or concerns, or if you would simply like to visit
for a few moments, please remember that you are always welcome to
drop in to see us. We are very interested in discussing any issues in a
dignified, courteous, and respectful manner. Please call ahead to arrange
an appointment, if it is critical that you see us at that time. Otherwise, if it is a random chance
that you have taken to just „drop in‟, sometimes it might be impossible to meet with us
because of previous commitments we may have. We very much look forward to an exciting
and rewarding year, a year in which we will be privileged to witness and to be a part of the
growth of our students.
37
9.4 Parent Volunteers
At Epiphany of Our Lord Academy we welcome parent
volunteers in our school programs and activities. We have been
fortunate to have enthusiastic and committed parents who
willingly contributed their time and effort to our school. Your
participation in the school will inevitably enhance the learning
environment of the school. The TCDSB policy does mandate
that anyone wishing to volunteer on a regular basis must have a
Criminal Background Check completed prior to being able to volunteer.
From time to time we might have student volunteers from the local secondary schools. These
students work under the direction and guidance
of the classroom teacher. Student-teachers may
also be present for a time in your child‟s
classroom. Student-teachers are supervised by
the classroom teacher and provide opportunity
for your child to experience another teacher.
10. INTERNET USE
10.1 School Website
Visit our great school website regularly throughout the school year. It is our intention to keep
the website up to date and informative.
The address is http://www.tcdsb.org/SCHOOLS/EPIPHANYOFOURLORD
10.2 Appropriate Use Policy:
The TCDSB provides for student and staff, use of an electronic communication system.
Teachers will instruct students about specific rules for using TCDSB electronic systems
including the Internet, the Intranet and e-mail. Students are expected to follow the rules and
procedures and may use TCDSB equipment only after a Student Access Agreement is signed
and filed at the school. Parents may view the TCDSB Appropriate Use Policy on the TCDSB
website at: www.tcdsb.org or you can view the AUP on the school website.
A disciplinary process is in place should there be a failure to comply with the TCDSB
Appropriate Use Policy. For example the student password may be disabled for failing to
follow teacher instructions and directions for computer use; viewing, creating and/or
circulating inappropriate or offensive materials or using computers without teacher permission
or supervision.
Children need to know and use responsible on-line behaviour. Cyber-bullying
or the spreading of malicious messages or images is not uncommon. This
hurtful behaviour is often cloaked under the guise of “freedom of speech” or
anonymity. Unfortunately, students and parents are not aware that such
matters start as small school issues, but sometimes become significantly more
38
serious and could potentially become Police matters.
We strongly suggest that at home computers be located in highly visible
areas and the use of MSN, Twitter, FaceBook or other be monitored closely.
Talk to your child about their online activities and friends just as you would
talk to them about their other activities. It cannot be stressed enough that: Any activities that
transpire during non-school hours are also covered under the TCDSB Appropriate Use Policy as
any activity that affects the moral tone of the school is covered in this policy.
For example: Any cyber-bullying or inappropriate activity using photos, sexting, text messaging,
instant messaging, FaceBook posts/comments, Twitter posts/comments, or YouTube posts/comments,
etc. making reference to any staff member and/or student and/or student‟s
family (from the school) are considered serious contraventions of the
Appropriate Use Policy, the Safe Schools Policy, and Canadian Privacy Laws
– students are subject to suspension and possibly expulsion. As such, should
any internet/social media activity undertaken by a student contravene any
Ontario Provincial Laws or Federal Laws, they become legal issues and will be dealt with by the
appropriate authorities in conjunction with the school. The ramifications of such
activity may very well go beyond the scope and jurisdiction of the school and it is
for this reason that we want to further encourage parents to take it upon
themselves to know what his/her child is doing on the internet when at home or
when not at school (i.e., at a friend‟s house). If similar types of such actions as
noted above are undertaken, the school will give the matter the attention it
deserves (i.e., call to parents/guardians, call the Police, etc.).
11. CONCLUSION 11.1 School Pledge and Logo
I pledge today to do my best in Reading, Math, and all the rest.
I promise to obey the rules in my class and in the school.
I‟ll respect myself and others too.
I‟ll expect the best in all I do.
I am here to learn all I can, to try my best and be all I am.
11.2 Final Words
This document is a living document – with the constant and ever-changing trends, attitudes,
and technological advances in our society. It is constantly being changed and modified to suit
the needs of the school staff, students, and families .
However, the passion, the Christ-centered philosophy, and the moral tone of this document
remains grounded in the teachings of Jesus Christ and our Catholic beliefs and traditions
through all of our interactions with students, parents, and staff as we all grow and serve others.
God Bless