parent information meeting 22 september 2014 …...2014/09/22 · parent information meeting 22...

Parent Information Meeting

September 22 nd 2014

Parent Information Meeting 22 September 2014

Conseil D’Administration (School Board)

LYCEE Français JULES VERNES NPC

http://www.aefe.fr/

http://www.aefe.fr/



CONSEIL D’ÉTABLISSEMENTSCHOOL COUNCIL

Voting members : administation (4), Embassy (1), teachers (4), parents (3), pupils (2)Non voting : CA (2), Consul, Consular

Advisors(2)Responsible for curriculum and school

running:-Strategic Plan – Employment mapping

-Classes mapping – School Calendar-School Rules – Adhoc Projects(inc. educational

trip)

CONSEIL D’ADMINISTRATION (CA)

SCHOOL BOARD

Voting members : 10 parentsNon voting members : administration (3),staff rep (3), Embassy (1),

Consular Advisors (2) Administer locally employed staff and finances:

Budget – Investments – Salary scales - School Fees - Maintenance

COMITÉ DES FÊTESEVENT COMMITEE

Organise Events:School FestivalWine & CheeseGalette des Rois

CLUB ENTREPRISESSCHOOL BUSINESS CLUB

Organise and developrelationships between the school and the corporate

partners

ASSOCIATION DE PARENTSPARENTS ASSOCIATION - APEG

Represents parents within the school

CONSEIL D’ÉCOLEPRIMARY SCHOOL COUNCIL

Voting members : administration (3), Embassy (1), teaching staff (15),

parents (15)Non Voting : CA (2),

Similar to School Council, limited to the Primary School, report decisions

to the School Council for approval

AdministrationPrincipal, Primary

School Head Teacher, Deputy,Bursar

Mandatory bodies

Non mandatory bodies

2



Overview of school enrolment for the current school year (2014/15)

2014 Budgetary outlook

Main achievements for 2013/2014

Constitution of the Events Committee (Comité des Fêtes)

Election of the new Board members of the LFJV NPC

Agenda

3



The number of pupils enrolled continues to grow…

Enrolment has

increased in both

Johannesburg &

Pretoria

compared to

2013/2014

The total number

of pupils enrolled

has increased by

35% in the last

eight years

Key Points

The Morningside campus is reaching occupancy capacityThe Pretoria campus is reaching the break-even point financially

4

Distribution of enrolment at LFJV

2004-2014

398 398 425523 492 470 447 470

524608

699

287 265268

293285 301

291315

357

359

400

0

200

400

600

800

1000

1200

2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

685 663 693 816 777 771 738 785 881 967 1099



A Pupil / Teacher ratio rather stable in Johannesburg ; higher ratio in Pretoria

Key Points

Comparison of Pupils/teacher Ratio within the different school levels

Data sept. 2014

The ratio of pupils to teachers is on average 11.7, with 68% of personnel on a local contract.

5

Pupils TeachersRatio pupils

/ teacher

vs. June 2014

Total Lycée 1099 93.4 11.7 12.1

JHB

Total 985 85.4 11.53 12.2

Secondary 400 39.4 10.1 9.7

Primary 585 46 12.71 14.6

Pretoria Total 114 8 14.25 11.2



Local employees represent 68% of the school employees and 63% of the teaching staff

The proportion of local employees is stable compared to last year

Teachers : + 5 residents (FTE) + 8 local (FTE) of whom 7 are French National Education civil servants

Key Points

Overview of School Employees

Data Sept. 2014

6

Expat Resident Local Total

Total lycée 7.3 31.5 83.5 122.3

JHB Total 7.3 29.5 77 113.8

Admin 4 15.5 19.5

Teachers 3.3 29.5 55.5 88.3

Staff 6 6

Pretoria Total 2 6.5 8.5

Teachers 2 6 8

Admin 0.5 0.5



7

Work Permits

1 teacher facing complicated procedure to get a work permit from the Philippines declined our job offer

For the newcomers : 3 work permits are still pending.

NB : 2 of our employees are married to a south african citizen

For the renewal of work permits : 4 are still in the process of being renewed. The French Embassy is in the loop, notably for 1 case.

Integration of newcomers

A lot of newcomers : interviews with them to make sure they are settling well - A focus on the JHB Primary School

Procedures

To facilitate Administrative staff hand over we need to write procedures for the HR main processes (recruitment, integration of newcomers…)

Human Resources Sub Committee focusSeptember 2014 and the school year to come








Agenda

8



Income

Frais scolaires68%

Prestations3%

Subventions AEFE22%

Produits financiers

1%

Restauration 6%

Income streams 2014 - 76 M Rands



10

0

10

20

30

40

50

60

70

80

2011 2012 2013 2014

7.6% 6.3% 7.2% 5.4%

51% 51.6%49.1%

14%15.2%

15.9%

10.8%

13.7%

10.6%

11.1%

7.3%Mill

ion

s

Distribution of Expenditures from 2011 to 2014

Others

After school activirties

Food service

Equipment

Operations

Personnal

Curricular activities52%

(Forecast)



REVISED 2014 BUDGET OUTLOOK AS OF SEPT

Operational Budget

School fees (not including special trips) 60,394,614 Operations 14,407,458Services 700,000 Personnel 39,189,360AEFE Subvention 1,362,910 Other expenditure 7,363,587Interest 1,200,000 Charges Amortissements et Provisions 2,100,000Other 413,500

Sub-Total 64,071,024 Sub-Total 63,060,405Special services Special Services Extra-curricular Activities 2,141,135 Extra-curricular activities 2,141,135School Project 82,872 School Project 82,872School meals 6,764,452 School Meals 6,664,452School trips 3,153,550 School Trips 3,153,550Exam Center 700,000 Exam Center 700,000Budget Gestion déconcentrée des moyens 6,197,877 Budget Gestion déconcentrée des moyens 6,197,877

Sub-Total 19,039,886 Sub-Total 18,939,886

Total Income 83,110,910 Total Expenditure 82,000,291

Operational result 2014 1,110,619

Capital Income Capital Expenditures

Climbing Wall 180,000 Construction, investments 2,426,680.00

INCOME IN RANDS EXPENDITURE IN RANDS

Operational Expenditure



CAPEX TREND FROM 2000

7 salles

classe +

foyer



CASH SURPLUS IN DAYS OF EXPENDITURE 2005 - 2014








Agenda

14



School fees

• Debt collection from parents:– 10 accounts sent for collections for a total outstanding debt of

257,899 Rand for the school year 2014-2015

– No outstanding fees owed by families still enrolled (enrolment is contingent on payment of all outstanding fees)

• School fees payable monthly by debit order, 3x per year ( 15th

September, 1st December, 1st March)– Late penalty payable after 15 days (5%) for term payments and 5 days

for debit orders.

– Children will not be readmitted at the beginning of each term if their accounts are in arrears

• This policy still carries significant risk where families have more than one child even if they owe only one term of school fees

15



Social sub-committee (1/2)

– Evaluates requests for financial aid for the cantine and other

– Assists families with temporary financial difficulties to find solutions amenable to the school and the family in order to reduce losses for the school

– Disburses aid received through diverse fundraising programs (we are always looking for new sponsors!)

• TOTAL scholarship

• PicknPay morningside

• My school Card

– Liaises with French scholarship programme

16



• Cantine assistance to 7 families last year

• Financial aid due to loss of employment for 21,000R

• TOTAL scholarship (R 338,000) disbursed:

– 5 children had part or all of their school fees paid from the scholarship

– Enabling one child to complete his high school education at the school which would otherwise not have been possible.

17

Social sub-committee (2/2)



Communication objectif:

to be more present

in the South African landscape.



Our main proofs / strenghs

o bilingual teaching in pre-primary and primary school

o the International option of baccalauréat and « parcours bilangue »

o an easier access to international universities because of the

baccalaureat and the internationally recognized certifications

o a network of 488 schools around the world

o the diversity of students and school staff (56 nationalities)

Positioning:

the Lycée Jules Verne, for those who want to open to the world for

their children.

How to present the Lycée

with a credible and different strategy



How to embody the positioning

1. Give a tagline to the Lycée logo




2. Develop an advertising campaign for the Pretoria campus




3. Boost the School Public Relations

Interviews of the Direction, School Board members or

teachers on radio and local TV chanels, in newspapers,

WIP with the PR department of the French Embassy

4. Increase the referencing

=> to have a stall at the « Baby Expo » to present the

school to future parents

=> to be referenced in the South African school guides



Information Technology Sub-commission

• New IT partner for the school

• IT overhaul project – June to September

• Tablet’s project – 2014/2015



New IT partner for the school

• New IT partner choice (May 2014): Gentron

• Global answer to our call for tender

• Favorable feeling on expected service lev

el

• Knowledge of IT school management

(more than 15 schools as customers

today)

• Capacity to manage the software

Netsupport School for tablet’s project.


September 22 nd 2014 • IT overhaul project – June to September

• Computer room:

• Installation of the new server and redesign of the two former

• Implementation of Windows TSE for a centralization of resources

• Implementation of Windows 365 for all users

• Redesign of the bays of brewing to optimize the network for audio

applications (language classes)

• Global redesign of t he Wifi on campus:

preparation to accommodate the tablet project

• Deployment of Pronote on the new server system

• Secondary side:

• Deployment of Windows TSE on the secondary

side (excluding laboratory and multimedia room)

• Redesign of the network

bays to optimize the network for audio applications

(language classes)



• Primary and maternelle side:

• Maternelle buildings optical fiber cabling

• Deployment of terminal

TSE and a video projector in every maternelle classroo

ms

• Establishment of 3 interactive projectors in primary and

maternelle classrooms

• Pretoria site

• Upgrade computer room devices to Windows 7 and

Microsoft 365

• Deployment of video projector in each classrooms

• Audit of computers in classes to support Windows TSE

• Link between Pretoria and Morningside by Microsoft

365 (End September)

• IT overhaul project – June to September



Tablet’s project – 2014/2015

Decision for the academic year 2014/2015:

•Implementation of 90 tablets on 3 mobile classes on

Morningside site

•Each teacher is provided (excl. Maternelle) with a

tablet for training and preparation of lessons (granted by AEFE)

• Progress on the project:

• Current study on the choice of material and the best co

nditions of lease included maintenance

• Netsupport France agreement to work in direct

• Implementation of 3 mobile classes on Morningside site

and one for each teacher: 160 tablets



28

Main Investments for 2014



29



30



31



32



33

And, offered by the “COMITE DES FETES” :



34



• The budget was Kzar 1542, we spent Kzar1317.

• We validated to do extra work:

1. Completion of artificial grass in pre-primary

2. Protection with rubber surface under the play equipment in Pretoria school

3. Some landscaping improvement.

35



This year, we also did perform technical feasibility study and new building study:

Sport hall type DOJO

Assembly hall

Extension of admin. Building / new entrance

Improvement of teacher’s parking area.

36



37

Work type Work description (excluding IT, equipment)CostKzar

1

Primary & pre-primary playground:

Improvement with artificial grass.

Replace the existing grass by artificial surface, grass and rubber surface under the play equipment.

791+

70

2Primary playground: addition of drainage

Addition of drainage before the artificial grass, to avoid flooding.

110

3 Athletic trackAthletic track of 60 ml * 4 lines along the Abelia

Street.Cancelled

4Passage along the sport

pitch

Addition of a paved passage along the sport pitch, with connection to the existing passage along the secondary classes.

included

Main investments for 2014



38


5

Extension of the canteen (Morningside) light version

Extension of the canteen on the west side, to allow outdoor space for the pre-primary earthwork, surfacing, addition of a stair and handrail.

90

6

Addition of one office in the administration building

One office added.Maintenance

cost

7

Walkway and parking area paved along Cestrum and Bauhinia St.

Addition of a walkway and a parking, all in paving. This to allow pupils to walk securely along the school.

326

8 Climbing Wall Offered by the “Comite des fetes”

Main investments for 2014 ( cont’d)



39


8

Refurbishing of toilet block in the secondary school

Blocks of toilets completely refurbished.Maintenance

budget

9 Administration building One office added.Maintenance

budget

10 Pretoria schoolInstall rubber surface under the play equipment. (to be done). 70

11 Various to come Landscaping, balustrade Admin building, etc 70

Total cost ( KZar) 1 527

Main investments for 2014 ( cont’d)








Agenda

40



• Wine & cheese : 250 participants

• Christmas Day 2013

• Raffle & sponsoring for the Pedagogical Travel to Italy

• School Fête Day

=> The collected funds (280 000 ZAR) have been financing :

The climbing Wall R180 000

Soccer Tables for Primary & Secondary

Educational games for the Primary

Furnitures for High School recreation center

Tables and benches for the Secondary

Matric Dance 41

School Events Committee (Comité des Fêtes)



For this academic year 2014-2015 :

1- Wine & cheese : September 25th

2- Cross of the Lycée : October 4th

3- Christmas Day : December 6th

4- Fundraising : December 6th with a Christmas Bingo & Raffle

5- School Fête Day: May 2015

Partnership with Total Petrolstation in Riverclub : sponsoring of the Fundraising day and donation of 1200 bottles of water for the Cross

Objective for the year : contribute to the financing of a School Gymnasium on top of all the other School projects or needs 42

School Events Committee (Comité des Fêtes)








Agenda

43



• There are a total of 10 positions on the board, each voted in for a 2 year term. Mandates renewal up to 3 times maximum.

• 7 positions reserved for parents of French students, 3 positions for parents of non-French students.

• 1 position out of 10 minimum is for parents of students enrolled at Pretoria Campus

• Due to personal matters (2) and end of term (2), a total of 4 positions are to be filled:

– 3 to be filled by parents whose child(ren) are French citizens

– 1 to be filled by parents whose child(ren) are not French citizens

• One vote per family with child(ren) that will be enrolled in LFJV NPC for the 2014-2015 school year

• Proxies must be documented and signed by both the donor and the recipient family

44

Election of the New Board Members



• Heavy personal investment : 10 hours per month minimum depending on level of involvement in the various committees of the school

• Key required competencies: HR, finance, Legal, IT, civil works and electricity

• Both English and French languages skills are required too

….. But most importantly

• Dedication, commitment, sense of humour

And all this …….

45

Election of the New Board Members / Profile

Pro Bono !

Bénévolement !



46

CANDIDATES

Candidates representingParents whose childrenare French citizens

Candidates representingParents whose childrenare non French citizens

DE NOBLET CHAPTAL Jocassa

MORANDO DIORE Aurélia

SOLLIEZ William

FEVRY Axelle

MAKUNGU Angela

MASEKO Pascaline

3 positions to fill 1 position to fill



MERCI !

THANK YOU !

47

parent information meeting 22 september 2014 …...2014/09/22 · parent information meeting 22...

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