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PARENT HANDBOOK Nov 2015
Version 1.5
The Samhita Academy Parent Hand Book
Version 1.5
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TABLE OF CONTENTS
ACKNOWLEDGEMENT ................................................................................................................................... 5
OUR HISTORY ................................................................................................................................................ 7
VISION ........................................................................................................................................................... 9
TSA CULTURE AND VALUES (R-CARE)............................................................................................................ 9
LOCATION.................................................................................................................................................... 10
WEBSITE & FACEBOOK ................................................................................................................................ 10
TERMS AND CONDITIONS FOR THE PARENTS ............................................................................................. 11
METHODOLOGY .......................................................................................................................................... 13
Affiliation Board ...................................................................................................................................... 13
Curriculum ............................................................................................................................................... 13
Preprimary Curriculum ........................................................................................................................ 13
Primary Curriculum (1st to 5th grade) .................................................................................................. 14
Middle and High School Curriculum (6th to 10th grade) ...................................................................... 14
Senior Secondary Curriculum (11th and 12th grade) ............................................................................ 14
Other ................................................................................................................................................... 15
Assessments ............................................................................................................................................ 15
Home Assignment ................................................................................................................................... 15
Parent Involvement in School ................................................................................................................. 16
Parent-Teacher Meeting (PTM) .............................................................................................................. 17
Feedback Procedure ............................................................................................................................... 17
ADMISSION ................................................................................................................................................. 18
Admission and Entry to the School ......................................................................................................... 18
Admission Procedure / Requirements .................................................................................................... 18
Age Criteria ............................................................................................................................................. 18
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Admission Number ................................................................................................................................. 19
TIMINGS ...................................................................................................................................................... 19
School Timings for Children ................................................................................................................ 19
FEES ............................................................................................................................................................. 19
Fee Structure ........................................................................................................................................... 19
Responsibility for Payment of Fees ......................................................................................................... 20
Late Payment .......................................................................................................................................... 20
Cancelling Acceptance ............................................................................................................................ 20
Refund or Waiver .................................................................................................................................... 20
GENERAL CONDITIONS ................................................................................................................................ 21
School Website ....................................................................................................................................... 21
School Diary ............................................................................................................................................ 21
Parent portal ........................................................................................................................................... 21
Circulars .................................................................................................................................................. 21
Students tracking - Falcon ID card .......................................................................................................... 21
Education Guardian ................................................................................................................................ 22
Residence during Term Time .................................................................................................................. 22
Absence of Parents ................................................................................................................................. 22
Special Precautions ................................................................................................................................. 22
Leaving school early ................................................................................................................................ 22
Permissions ............................................................................................................................................. 23
Sickness during School Hours ................................................................................................................. 23
Infirmary Norms ...................................................................................................................................... 23
Allergies or Daily medication .................................................................................................................. 24
Learning Difficulties ................................................................................................................................ 24
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Policy on Discipline ................................................................................................................................. 24
Punctuality .............................................................................................................................................. 24
Leave Rules ............................................................................................................................................. 24
Birthday Rules ......................................................................................................................................... 25
Uniform ................................................................................................................................................... 25
Essentials to be carried to school everyday ........................................................................................ 26
Things not to be carried to school ...................................................................................................... 26
School Trips ............................................................................................................................................. 26
School Transport ..................................................................................................................................... 27
Student Pick Up and Drop Off ................................................................................................................. 27
Change of Contact Information and photographs on the Parent Portal and Falcon .............................. 28
Photographs in promotional material .................................................................................................... 28
Lost and Found ........................................................................................................................................ 28
Closure of school during emergencies .................................................................................................... 29
Emergency Dispersal of Students ........................................................................................................... 29
Fire Drills ................................................................................................................................................. 29
Liability and Insurance ............................................................................................................................ 29
About Our Teachers ................................................................................................................................ 29
Confidentiality ......................................................................................................................................... 29
Disputes .................................................................................................................................................. 30
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ACKNOWLEDGEMENT
I, _______________________________________, have received and read a copy of the Parent Handbook version 1.5 which outlines the goals, policies, benefits
and expectations of The Samhita Academy, as well as my responsibilities as a parent.
I have familiarized myself with the contents of this handbook. By my signature
below, I acknowledge, understand, accept and agree to comply with the information contained in the Parent Handbook provided to me by The Samhita Academy.
I understand that this handbook is not intended to cover every situation which may arise, but is simply a general guide to the goals, policies, practices, benefits and
expectations of The Samhita Academy.
______________________________________ (Parent signature)
Please return by: ______________________ (Due Date)
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UNITY
I dreamed I stood in a studio
And watched two sculptors there,
The clay they used was a young child's mind
And they finished it with care.
One was a teacher; the tools he used
Were books and music and art;
One a parent with a guiding hand
And a gentle and loving heart.
Day after day the teacher toiled
With a touch that was deft and sure
While the parent laboured by his side
And polished and smoothed it o'er.
And when at last their task was done
They were proud of what they had wrought,
For the things they had moulded into the child
Could neither be sold nor bought
And each agreed he would have failed
If he had worked alone.
For behind the parent stood the school
And behind the teacher, the home.
Anon
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OUR HISTORY
The Samhita Academy marks a key milestone in our journey to make a difference in
the life of a single child. The journey began with financial support for cardiac
operations for children that went into other areas of pediatric health care and
educational scholarships. At each step, our key learnings launched us to the next
level.
Given below is a snapshot of the journey in the social sector.
Figure 1-Social Sector Activities of our group of Foundations (figures as of 2009)
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From a model that was purely focused on financial support we moved to a more
direct involvement by launching our flagship residential educational scholarships
schemeunder The Advaith Foundation Trust .Encouraged by the potential of these
direct interventions, we then expanded the scope of the trust to create an
ecosystem that would provide quality education in an integrated environment
where differences are embraced and hence social responsibility our highest life
purpose. Thus TheSamhita Academy - The Private School with a Public Purpose.
To meet this overarching goal we believe
that children need to grow up in a caring environment that promotes
compassion and shows them that love nourishes life, love begets love, that
differences are to be embraced and that every individual has an intrinsic worth
which is unique and priceless
in giving children the freedom to explore, question and create and thereby
cultivate the power of thought and expression, exempt from rote memorization
and unthinking acceptance
in a holistic approach that connects the head, heart and the mind
in environmental & social consciousness initiatives to make them
compassionate, empathetic and contributory adults
in a values based approach that will teach them to construct moral meaning and
lead meaningful lives in society
that education is a partnership of student, teachers and parents
Thus we endeavour to foster a creative and nurturing environment that not only
focusses on academic excellence but also the all-round development of the child on
whom rests the future of the country and its leadership.
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VISION To nurture creative, socially responsible future leaders in a value-based, equitable
model of educational excellence.
TSA CULTURE AND VALUES (R-CARE) For delivering to our vision there has to be a matching school culture. Culture is
created through the designed and natural imbibing and practice of values that
shape it.
Our core values that guide the choices we make on our journey toward our vision
are encapsulated in the acronym R-CARE (our care).
Respect - This value is demonstrated when I treat people at all levels with dignity.
It upholds tolerance, equality and a non-judgmental approach. There is a
willingness to accept other points of view and work as a team towards a common
goal.
Creativity- This value is demonstrated when I am innovative and think
independently. It fosters a culture of inquiry, openness, originality and freedom of
expression. These is a sense of curiosity and joy in whatever I do.
Achievement - This value is demonstrated when I focus on the highest level of
personal and organizational objectives.It upholds setting high goals and
benchmarks. There is a strong drive to accomplish and succeed.
Responsibility - This value is demonstrated when I am sincere in my work. It
upholds diligence, ownership, hard work and putting the best possible effort. There
is a willingness to do what needs to be done and be answerable for it.
Excellence - This value is demonstrated when I strive for all round growth through
continuous improvement. It upholds quality, persistence in effort and life-long
learning. There is strong motivation to meet and exceed potential.
Care - This value is demonstrated when I am helpful and considerate towards
others. It upholds safety, security, physical and emotional well-being of everyone in
the organization. It needs me to be sensitive towards the environment and the
society.
These are the values encapsulated in our culture that bind together our staff,
students, management and all stake holders of Advaith Foundation.
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LOCATION
THE SAMHITA ACADEMY (TSA) – Bangalore
Campus 1:
Survey No: 52, At Lakshmipura Village, JiganiHobli,
AnekalTaluk, Off.Bannerghatta Road,
Bangalore – 560083.
Campus 2:
THE SAMHITA ACADEMY (TSA) – Bangalore
47/2, Hullukasavanhalli Village, JiganiHobili,
AnekalTaluk,
Bangalore 560083
Please see website for details of other centers.
WEBSITE & FACEBOOK
www.thesamhitaacademy.com
FB :https://www.facebook.com/thesamhitaacademy
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TERMS AND CONDITIONS FOR THE PARENTS
We at THE SAMHITA ACADEMY believe that these standard TERMS AND
CONDITIONS reflect the customs and practices of an independent school for many
generations. They promote stability, forward planning, proper resourcing and
development of the school.
The aims of the school are described on the website. In addition, the school aims
to strike a balance between academic, social, physical, moral and spiritual
development through study, various sports and co-curricular activities.
Parents are expected to give their support and encouragement to the aims of the
school and to uphold and promote its good name, to continue the pupil‟s education
at home and to ensure that the pupil maintains appropriate standards of
punctuality, behaviour, diligence, language, discipline and dress code.
TERMINOLOGY
In this TERMS AND CONDITIONS –
“THE SCHOOL” means THE SAMHITA ACADEMY, Survey No: 52, Lakshmipura
Village, Sakalawara Post, OffBannerghatta Road, Bangalore - 560083.
“THE HEAD” means the person as appointed by The Trustees and includes those
to whom any of the duties of the Head of the School have been duly delegated.
The expression “THE HEAD” in these terms and conditions means “THE
PRINCIPAL ofTHE SAMHITA ACADEMY.
“THE PARENTS” mean any person either or both biological parents, adoptive
parents, legal guardian or any other person who has been permitted to sign the
application form and / or who has accepted responsibility for the child‟s attendance
at this school. Such parents are entitled to receive relevant information concerning
the child unless there are reasons which in the opinion of the school justify
withholding information to safe guard the interests and welfare of the child.
“THE PUPIL” is the child named in the application form. The age of the pupil will
be calculated based on one of the following documents:
Extract of Birth Certificate
Court order
Affidavit
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No alteration in the Date-of Birth will be permitted.
“INSTRUCTIONAL LEADER (IL)”refers to the person in charge of a set of grades
belonging to a level
“WITHDRAWAL” means that the parents have withdrawn the pupil from the
school.
“EXCLUSION” means that the pupil may not return to school until arrears of fees
have been paid.
“SUSPENSION” means that a pupil has been prohibited from attending school for a
period either as a disciplinary action or pending outcome of an investigation.
“EXPULSION OR REMOVAL” means that the pupil has been removed from the
rolls of the school permanently and has ceased to be a student of the school.
The decision to „exclude‟, „suspend‟ or „expel‟ a pupil and the manner and the form
of any announcement shall be at the sole discretion of the Head, who will act fairly
when exercising his / her discretion.
In the event of expulsion or of a pupil‟s removal, the head will advise parents of the
procedure (of which copies are available on request) under which a written
application for a review of the decision may be made.
A pupil who has been withdrawn, excluded, suspended, removed or expelled from
the school has no right to enter the school premises without the written permission
of the Head.
“LEAVING STATUS” has reference to whether the pupil has been expelled,
removed or withdrawn.
“MIDDLE SCHOOL”refers to grades 6 to 8
“PREPRIMARY” refers to grades Nursery, LKG and UKG
“PRIMARY” refers to grades 1 to 5
“SECONDARY” refers to grades 9 to 10
“SENIOR SECONDARY” refers to grades 11 to 12
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METHODOLOGY
Affiliation Board We are affiliated to the Central Board of Secondary Education (CBSE).
Curriculum Our vision is to create a lifelong learner, a learner equipped to make a living and
equipped for living, a global citizen with the values of collaboration, personal
excellence, social and environmental consciousness.
The design of our learning environment is
Child centric
Stress free
Nurtures love
Inclusive
Values based
Our approach to teaching is based on the principle
Learning through doing
Empowering through self-expression
Exploits the principles of the science of learning
Our curriculum is based on the guidelines of the NCF,2005 by NCERT and in general
its execution plan is process based to ensure quality and consistency of instruction.
At the same time it gives the teacher the flexibility to extend and explore further.
Please visit our website for further details on Learning „The Samhita Way‟.
The design of progression up the levels starts with setting the basic bedrock of a
caring environment on which we build a child centered and scientific approach to
teaching. This increases in complexity and rigour as the child enters the middle
school. Values, social and emotional competencies are also spiraled through the
curriculum to cater to the development of the child as a person. It culminates in
preparing the student for college, careers and leadership of self.
Preprimary Curriculum
Our preprimary curriculum uses the power of play to teach, learn and assess.
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The approach is thematic - interdisciplinary/integrated, organized around themes.
Thematic instruction integrates basic disciplines like English and Math and Art with
the exploration of a broad subject, such as communities, out in the garden and so
on.
The same themes are broken down into developmentally age appropriate activities
for the levels of preprimary.
Primary Curriculum (1st to 5th grade)
It brings The Experiential Learning concept of experience, reflect, analyse and act
to life through its practical approach wherein each child will find its identity,
meaning and purpose in life through connections to the world around.
The activities are designed to cater to different learning styles and the instructional
tools and strategies uses both group and individual work to bring home the concept
which equips them with higher order thinking skills and collaborative team work.
Life skills and Values through quality circle time and activities are introduced at this
level and gives children awareness and vocabulary that promote emotional
intelligence and provides a non-judgmental platform to share and express
themselves on issues that concern them and the world.
Middle and High School Curriculum (6th to 10th grade)
This is the stage that needs to ramp up our children to take the boards. So it
progressively shifts focus to a more rigourous approach that also equips them with
test taking skills and makes them exam-ready.
This is supplemented with special programs that continue to develop their higher
order thinking skills, abstract thinking, lifeskills related to adolescence, values,
exposure to different career options and exploration of their aptitude in different
disciplines.
Senior Secondary Curriculum (11th and 12th grade)
This stage needs to prepare our children for college and lay foundations for careers
and life in the community. The pace of learning and rigour steps up even further.
Simultaneously we also recognize that this phase of a student‟s life should prepare
them to be more responsible adults and future leaders. We continue our focus on
life skills that target the issues of adolescence and personality development.
Careers and college guidance willbe added on as an extra service. For details of the
streams offered please check on our website.
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Other
Apart from these, remedial programs, special educator in the classroom and
resource rooms cater to the needs of an inclusive classroom.
Job embedded teacher training and development through formal training
programs and in-class mentoring, ensures that teaching quality is kept
updated and best practices are implemented.
Assessments Termly reports in preprimary will be based on ongoing assessments in the domains
and skills and will be in physical form.
As per the National Curriculum Framework of NCERT, assessment is based on
comprehensive and continuous assessment from the 1st to the 10th grade.
There are ongoing or informal formative assessmentsto get feedback on the needs
and struggles of the child. Assessment and evaluation methodologies may be
varied – including written, oral, group activity, projects etc.
The summative assessment which is an assessment of learning is more formal. It
will be in the form of a pen-paper test conducted by the school. It is conducted 3
times a year for each term for grades 3 to 5 and are called Unit Tests and 2 times a
year for grades 6 to 10 and are called Summative Assessments (SA).
The report cards will not have marks but only grades. We do not do any ranking of
students. It will also have grades on the assessment of extra-curricular activities
like Dance, Music, Art, Theater etc. and co-curricular ones like Lifeskills, Values and
Attitudes. The higher grades will also have performance in club activities reported.
The report cards are electronically available on the parent portal.
Home Assignment The details of type and duration of home assignments for the different grades will
be given every year in the student diaries.
Subjects like Maths which has a component that requires practice will be sent more
frequently than the other subjects.
Typically no project work will be given to be done at home especially where it needs
parental involvement.
Apart from this there is likely to be one focus subject per day and the expected
completion date will be specified depending on the nature of the work.
The duration of homework will increase as the child progresses up the grades.
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Parent Involvement in School Parents are encouraged to volunteer and participate in school events and functions.
Parents are requested to encourage their children by attending the events
conducted by the school.
From time to time the school will arrange for parent workshops based on the kind
of needs/interest expressed and felt by parents and the school. These are being
arranged for the ultimate benefit of the children and we would like our parents to
attend and stay abreast of the issues/knowledge and perspectives of parenting in a
changing world.
A monthly/termlyschedule and the textbooks have activities for parents and
children to spend quality time together. Parents can indicate when they have had to
help the child with the homework.
We expect all parents
To take an active interest in what the child is learning
Schedule a regular study time
Track completion of any pending classwork
Check notebooks, worksheets etc. every evening and ensure that all
homework assigned and mentioned in the diary for the next day is completed
Check the student's diary daily. Remarks mentioned in the diary by the
Teachers or the Principal should be checked and signed promptly as they will
bear important information about student activity at school.
Spend regular time with the child in reading activities to promote this very
important habit in your child.
It is also mandatory that parents attend the calendar-scheduled/ad-hoc Parent
Teacher Meetings (PTM) and Parent Orientations organized by the school.
Apart from this the parent can also request for a meeting. Please see section on
PTM and Feedback Procedure.
Suggestions from parents are welcome. However, any interference with the
administration hinders the progress of the school. Thus, in case of such
interference, the school reserves the right to remove the names of the children
from the roll.
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Parent-Teacher Meeting (PTM) The School monitors each pupil‟s progress and twice a year parents would receive a
report card at the meeting with the class / subject teachers.
Other Parent-Teacher interaction sessions, or meetings with the Head, to discuss
the pupil‟s progress, may be organised upon written requests and prior
appointments. Appointments are necessary to ensure that the relevant school staff
are not otherwise engaged when the parent visits the school. This can be done by
writing a note in the student's class diary to which the teacher will send a reply on
the same page or fixing an appointment over the telephone.
Parents or guardians are requested not to meet their children or any teacher during
school hours WITHOUT A WRITTEN PERMISSION from the PRINCIPAL.
Parents are requested not to telephone the school to enquire about students‟
progress.
Feedback Procedure Feedback about any matter of school policy, administration, teacher or student
related issues, (except those involving a decision to expel or remove a pupil) can be
made by giving a written application, clearly mentioning to whom it is addressed.
Such an application will be acknowledged immediately and responded to within 7
days of submission.
Alternatively, parents may also submit their complaints/suggestions via email at:
[email protected] along with the name of the student and the class to
which she/he belongs. This communication will be directed to the Head. Every
feedback shall receive fair and proper consideration and a timely response. You will
receive an acknowledgement within 2 days time and a response on the status
within a week‟s time.
The school will conduct surveys from time to time to invite feedback from parents
on various school issues.
If the parent wants a further hearing she/he can send a letter to the Chairperson at
the school address or mail to [email protected].
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ADMISSION
Admission and Entry tothe School Pupils will be considered as candidates for admission to the school when the
application form has been completed and returned to us and the non-refundable
registration and admission fee paid after due process. In the higher grades the
children will be asked to bring in their work from the previous school. As we have
children coming in from different countries and boards it is imperative for us to
check the level appropriateness for a grade. Admissions will be subject to
availability of seats and the pupil satisfying the admission criteriaand payment of
admission fee at the relevant time.
Admission Procedure / Requirements
1. A parent can apply online from the website. There is a non-refundable registration and application fee that needs to be paid when the parent visits the school to take the admission formalities further.
2. If a parent chooses not to apply online, they can purchase an application form at the school, complete it in all respects and furnish all the information required by the School.
3. Scan and upload (in case of online applications) or enclose the required documents i.e., original birth certificate, latest report card copy and other relevant documents that may be required (will be specified in the application
form). Originals will be returned after verification. Transfer certificate original has to be submitted for admission from grade II onwards.
4. Parents are advised to read the rules and regulations on the reverse of the admission form, before submitting the form for admission.
5. Any special needs and conditions need to be mentioned along with
supporting medical opinion where applicable.
6. Admissions are strictly against vacancies.
7. The Age criteria for Admission are given below.
Age Criteria Grade Completed years before 30th June Nursery ------------------------------------------------------------------- 3+
LKG ------------------------------------------------------------------- 4+ UKG ------------------------------------------------------------------- 5+ I ------------------------------------------------------------------- 6+
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II ------------------------------------------------------------------- 7+ III ------------------------------------------------------------------- 8+
IV ------------------------------------------------------------------- 9+ V ------------------------------------------------------------------- 10+
VI ------------------------------------------------------------------- 11+ VII ------------------------------------------------------------------- 12+ VIII ------------------------------------------------------------------- 13+
IX ------------------------------------------------------------------- 14+ X ------------------------------------------------------------------- 15+
XI ------------------------------------------------------------------- 16+
Admission Number Every student will have a unique admission number. This number should be used
in all communications, references and other matters relating to school.
TIMINGS
School Timings for Children
Pre-Primary: 8:30am to 12:00noon (Day care available till 3:30pm)
Grade 1 onwards: 8:30am to 3:30pm
School reopening date will be intimated to the parents
School Office Timings
9.00 am to 2.30 pm Monday to Friday
Timings on working Saturdays will be as given in the calendar in the student diary
The School office will remain closed on all Government holidays
FEES
Fee Structure A copy of the fee structure with due dates, mode of payment and fines is given to
the parent/s at the time of submission of the Application form. Annual fee revisions
for the next academic session will be sent by the end of the previous one. The fees
due in a term are specified in the parent portal which can be accessed via our
website www.thesamhitaacademy.com.
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Responsibility for Payment of Fees The parent/s undertakes to pay the fees payable in each school year. Fees are due
and payable on or before the due dates mentioned below. Parents will be intimated
before the due dates
Term 1: June 10th or earlier as communicated to the parents
Term 2: October 10th or as communicated to parents
Term 3: January 10th or as communicated to parents
Fees can be paid online, at the school, at any ICICI branch or other modes as
specified in the parent portal available via our website
www.thesamhitaacademy.com. Please see the portalfor the Pay-in-slip and other
instructions for paying at the bank.
Late Payment Fine will be charged on a day-to-day basis on fees and all other sums due which are
unpaid. This rule is intended to protect those parents who pay fees on time and to
safeguard the school against consequences of the defaults of others.
From the 11th (of the month in which fee is due) to 18th:Rs. 25/day
From 19th to 26th: Rs. 50/day
After 26th: Rs. 100/day
After the due date penalty will be charged for all days including holidays.
Cancelling Acceptance Cancellation of admission which has been granted can cause a long term loss for
the school. Cases of serious illness or other unavoidable circumstances may
receive special consideration on written request.
Registration and Admission fee is non-refundable if cancellation happens after
March 15th. Before that it is partially refundable.
Refund or Waiver Term fees are refundable on a pro-rata basis.
Transport fees once paid for a term are non-refundable.
Children who have used the school bus facility for the first two school terms must
pay the Transportation Fee for the Term III as well, irrespective of whether they
use the facility or not.
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Transport Fee should be paid for all the 12 months. The full transport fee has to be
paid even if the child is using only one trip in a day.
GENERAL CONDITIONS
School Website The school website describes the broad principles on which the school is currently
run and gives an indication of our history and ethos. Although believed correct at
the time of printing, neither the prospectus nor the website is not part of any
agreement between the parents and the school.
School Diary Parents are requested to use the diary for communication. Please do not send your
requirement on chits or on loose sheets as these can be misplaced.
It is necessary for the parent to go through the diary every day and check for any
suggestions or remarks sent by the school.Please ensure that you sign
communication of a nature that is addressed to you.
Apart from this homework for the day is also written in the diary.
It will have the school calendar, timings, uniform, daily timetable and excerpts of
the rules relevant to students.
Parent portal A link to the parent portal is available on the website. Parents are required to keep
their data and photographs updated as required. This information will be used for
contacting parents.
All circulars will be kept on the parent portal for easy reference.
All term fees can be paid via the portal apart from other means mentioned there.
The portal will also host the term reports of the students from 1st grade onwards.
Circulars Circulars will be sent electronically by email or the parent will be alerted by email if
any new circulars have been uploaded onto the parent portal. It is the responsibility
of the parent to ensure that they read all circulars meant for them.
Students tracking - Falcon ID card Every student will be provided an RFID card. This is used to keep track of student‟s
journey via school transport and their attendancein the school. Additionally every
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parent or a person who is authorized by the parent to receive their ward will be
given a Receiver RFID card which will be used only to receive a child at the drop off
point. The photograph associated with the Receiver card will be used as an
additional check at the time of drop off swipe if the card is not available for any
reason.
The student card and 1 Receiver card will be free of cost, every additional card will
be charged at Rs 100/-. Similarly when a card is lost or damaged by the card
holder, the replacement cards will be charged at Rs 100/-. In case card is not
working or faulty card, these will be replaced free of cost.
Education Guardian When both parents reside out of India, parental responsibility must be delegated
with a written intimation to the school to a suitable adult who has agreed to take
full responsibility for the pupil when not at school and who can, if necessary, come
to school at short notice. The parents would be bound by decisions of such adult
and the school shall be fully protected while acting upon instructions issued by such
parents.
Residence during Term Time The head must be notified in writing immediately if a pupil will be residing other
than with the person who has parental responsibility, or at any other address.
Absence of Parents When both parents are absent from the pupil‟s home for a 24 hour period or longer,
the school requires in writing the name, address and telephone number of the adult
whom parental responsibility has been delegated to.
Special Precautions The Head needs to be aware of any matters that are relevant to the pupil‟s health,
security, welfare and safety. The Head must therefore be notified in writing
immediately of any court orders or interrogating circumstances or situations of risk
in relation to the pupil for whom any special safety special precautions may be
needed. A parent may be excluded from school premises if the Head considers
such exclusion to be in the best interest of the pupil or of the school.
Leaving school early For any reason if a parent is picking up a child early from school or wants the child
to be sent early by school transport they must inform the school via the school
diary and take the prior permission of the Head. The child will leave only if the
permission slip signed by the head is given at the reception.
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Whether the parent or a designate comes to pick up the student, the Receiver
Falcon IDcard has to be carried by them and will be swiped at the gate to ensure
that only authorized people are allowed to pick up students.
No requests for early pick up will be entertained after 2:30 pm.
Permissions Any student needing to be excused from PT or games must produce parent's letter
along with a doctor‟s certificate to support the request.
Any package to be given to a student during school hours must be handed
over to the security personnel at the school gate. The admission number,
name, class and section must be written clearly on the package.
Sickness during School Hours The Samhita Academy is responsible for all pupils from the time of arrival at school,
to the time of departure. We are committed to work in partnership with our parent
community to ensure the welfare of students who may be sick while at school.
Adequate steps are developed for the care of children in all aspects of pupil safety
and health while at school.
The Infirmary is situated in administrative office block. A qualified nurse is
responsible for the overall control of the Infirmary.
If a student is sent to the Infirmary from the class, the nurse will inform the parent.
In case of accidents, parents will be informed immediately.If the parent is not
available and there is an emergency situation, the school may act on behalf of the
parent and accompany the student to the hospital.
Infirmary Norms The nurse is permitted to administer medicine only if the medicines are provided by
the parent and a letter to the effect of dosages and timings is signed and given by
the parent.
Any oral instructions from the parent will not be entertained.
Parent or guardian who is collecting the student from the Infirmary should carry the
permission slip duly signed by the principal and leave it with the security before
leaving the gate.
Students who have been treated in the infirmary will be given an infirmary slip
specifying the treatment given.
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It is the parents‟ responsibility to take their children to a doctor and to ensure that
they are well enough to return to school. Students should not be sent to school if
they are ill as it may cause infection to other students.
The Infirmary should not be used as a babysitting service by the parents.
Allergies or Daily medication Any allergythe child has should be informed to the nurse in writing. In case of any
medication to be administered, the same should be informed to the nurse in writing
specifying the dosage and the intervals.
Learning Difficulties The school will do all that is reasonable in the case of pupils with learning difficulties
that amounts to a „Special Educational Need‟. However our staff is not qualified to
make a medical / clinical diagnosis of conditions such as those commonly referred
to as dyslexia or other learning difficulties. Parents must notify the Head in writing
if they are aware or suspect that the child has a learning difficulty. Parents must
provide the school copies of all written reports and other relevant information. The
school may also recommend certain assessments to be done externally based on
teachers observations and data from the class work.
Policy on Discipline Each pupil is supplied with a copy of the Student Handbook giving information
about the ethos and rules at the school. The purpose of the school policy on
discipline is to help every pupil to know what is expected and to encourage courtesy
and consideration for others.
Punctuality Parent's co-operation is an essential part of running an effective educational
institution. Parents are earnestly requested to ensure that their children / wards are
regular, punctual and disciplined. Therefore, the School management relies upon
the full co-operation of the parents and guardians in matters concerning the
education of their children / wards.
Leave Rules Minimum of 80% attendance for the entire academic year is required for promotion
of the child to the next grade.
The teachers have very detailed academic plans that ensure that all portions are
covered as per the plan. In the interest of the student please ensure that they
attend on all working days including Saturdays and come back on time after
vacations. It is compulsory for students to attend the first and the last day of
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school (i.e., before and after every vacation). If due to some unavoidable
circumstances, the student is unable to come to school, a written permission needs
to be obtained from the Principal.
A student should not be absent during school events, Tests and Exams except on
medical grounds. Tests and Exams will not be advanced or postponed for any
reason. However, for students deputed to representthe school in inter-school
events or participating in any school related activity, the school will re-schedule
tests/exams as and when required.
For any absence, a proper leave application in writing must be submitted to the
class teacher by the parent. For any absence, due to illness / injury, a medical
certificate by a registered doctor must be submitted along with the leave
application. For any leave (more than 3 days) other than for medical reasons, a
leave application in writing must be submitted to the Head in advance.
In case your ward is absent he/she will be given time during lunch break to note
down the missed written work. If the duration of the absence is more than two
days, you are requested to visit the school either on Tuesday or Thursday between
12.00 noon - 12.40 pm with prior appointment in the diary. Written work of another
student in different subjects will be shared with you and the snap shot of the same
can be taken. This can be used to help your ward in completion of his/her missed
work.
Birthday Rules Pupils may wear a dress of their choice appropriate for the school environment.
Exchange of gifts will not be allowed. To Pupils may bring soft toffees or small
chocolates for distribution among classmates.
Uniform The students are expected to wear their school uniform from Monday to Friday.
Sports uniform should be worn as per the instructions of the PE master.
Primary upwards girls should wear black bloomers along with their uniforms.
Black shoes of prescribed make (not brand) and black socks are to worn on all days
from primary upwards. Preprimary can wear any closed shoe (preferably with
Velcro fastener) of their choice.
In winter the track pants can be worn with the regular or the sports shirt as
appropriate. Preprimary girls can either wear the sports shirt with track pants or
full length black leggings during winter. A jacket is used over the regular uniform.
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Any extra attire beyond uniforms-including jewelry, sunglasses, hats, scarves,
bandanas, stocking/skull caps, sweat bands, long earrings, chains, pendants, rings
or bracelets, fancy / expensive watches, bangles etc., will not be permitted.
No fancy hairstyles will be allowed. Coloring of hair will not be permitted.
Boys are not permitted to wear earrings and girls can wear small studs.
Girls can use rubber bands, ribbons, hairpins or clips for their hair which are black
in color.
Essentials to be carried to school everyday
One set of clothes from Nursery to Upper KG will be kept in the school to be used in
case of any soiling in school. This will be returned at the end of the year
Name Badge (RFID card)
School Bag
Diary
Tiffin Box
Water Bottle
Things not to be carried to school
Expensive items like watches, jeweler, cash etc.
Electronic items like iPods, Cell phones, Discman / Walkman, PSP, Game
boy, CDs, CD Player, Video games etc.,
Toys, balls, inappropriate books, magazines with racist, communal or
obscene literature or images.
School Trips A variety of school trips will be provided for your child. The cost of some school
trips would be an additional charge which would be intimated in advance. The
parent will have to sign a consent form. A written acceptance and undertaking from
parents that their wards are permitted by them to go on the excursion/field trip is
mandatory. Attendance at these trips is not compulsory but would be preferred.
The children must come in their school uniform and carry their ID card during these
trips.
Note: School will take adequate safety measures during these field trips. However
the school or the Management or the Bus contractor shall not be held responsible
for any injury, accident or damage.
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School Transport Bus facility is available depending upon the feasibility of the bus route and
availability of seats in the bus. Under no circumstances shall students or their
parents / guardians compel the bus employee to divert any route or change any
pick-up or drop off point allotted at the beginning of the year.
Availing of school bus facility is not compulsory.
There will be no sibling discount.
Students will be picked up from and dropped off at fixed locations, pre-determined
by the school management. These points may change from time to time,
depending on local conditions in the area.
Transportation fee is paid along with the school fee. There will be no refund of
transportation fee.
Misbehavior/ indiscipline in the bus or non-payment of bus fees may lead to
cancellation of the bus facility for the student. The school retains the right to deny
the facility to anyone without assigning any reason whatsoever.
Student Pick Up and Drop Off The following policies have been framed keeping the safety of the child and
convenience of all students using the transport facility.
Every student Falcon RFID card is swiped at the time of pickup at the designated
bus stop or at the school gate if the student is being dropped by private vehicle.
The bus will wait only for 3 minutes at the specified bus pick up points.
Every student will be given an additional Receiver RFID card which would authorize
us to handover custody of the student to the person carrying the RFID card at the
designated drop off point after school.
The person picking up the student at the bus stop will need to carry their RFID
card. Both student and Receiver cards will be swiped before the student is
handledover by the bus helper. In cases where the RFID card has been
forgotten,the bus helper will identify the person using the photo associated with the
Receiver card and handover the child.
In cases where no person is expected to receive the child any day, the parent has
to give a self-drop authorization letter to the school with the standing instruction
that the bus can drop off the student at the designated bus stop without a receiving
person. This facility is available only for children from grade III onwards. Younger
children can avail this facility only if they are accompanied by an older sibling.
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Students who arrange to be picked up by their private vehicles after school would
be permitted to leave only with the person producing the receiverRFID.
For those students using the bus facility, the bus will wait for 3 minutes at drop
point for the person identified to pick up the student. Only then the student will be
allowed to alight. The teacher will attempt to call the parent/guardian on the
telephone at the number given. In case of contact, the time of stop may be
extended till student is handed over to authorized person. If the teacher is
unsuccessful in contacting parent/guardian and the bus is likely to be unduly
delayed, the teacher will keep the student till the last stop. By then he/she should
have contacted a responsible person and arranged for the transfer of custody of the
student to the authorized representative.
If the teacher is unsuccessful in contacting concerned person, the student will be
taken back to TSA and handed over to a responsible person at TSA.
The student willbe kept there till an authorized person picks the student up.
Change of Contact Information and photographs on the Parent Portal and Falcon Once a year the school will send out circulars asking the parent to update the
parent portal for any change in contact information. Intimation of any change in
any contact information subsequent to that is the responsibility of the parent. The
currency of the information is crucial when a parent has to be contacted in an
emergency.
The latest photographs in both the parent portal and in the Falcon transport
application is crucial to be able to identify student and authorized receiver for the
student.
Photographs in promotional material The School may include some photographs or images of the pupils in the school
promotional materials such as prospectus and website/Facebook/social media.
Parents who do not want their child‟s photograph or image to appear in any of the
school‟s promotional material must make sure their child knows this and must write
to the Head requesting an acknowledgement of the letter.
Lost and Found The school is not responsible for the lost or misplaced items. In case of any lost
items the parents are requested to contact the administrative office within 24 hrs.
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Closure of school during emergencies The School will remain closed when there is curfew in the area, serious warning
from the city authorities on floods/earthquakes/riots etc., or the Govt. declares a
holiday as per the negotiable instruments act. This decision is made by the School
Authorities keeping in mind children‟s safety.
Emergency Dispersal of Students Students will be sent home in case of civil unrest or any natural calamity. Parents
will be informed in advance before sending the students.
Fire Drills In order to be prepared for emergencies,the School will be practicing certain drills
as specified in our Disaster Management Plan. So it is likely that your ward will
report such incidents from time to time.
Liability and Insurance The school undertakes to provide such insurance if any prescribed by law. All other
insurances are the responsibility of the parent. The school will make every effort to
safeguard children and their personal property but is unable to accept responsibility
for accidental injury or loss of property.
About Our Teachers Our teachers display a wide range of skills and abilities that lead to creating a
learning environment where all students feel comfortable and are sure that they
can succeed both academically and personally. They are approachable and ensure
mental, emotional and physical well-being of all the students.
Other than Academic inputs they also incorporate values, life skills, personality
development, social behaviours, etiquette and attitudes.
They upgrade their pedagogical skills through teacher enrichment programmes
organized by the school.This is to ensure the professional growth of our teachers
who are invaluable to us and to the society at large.
Parents are requested to treat all our teachers and staff with the same respect that
we accord our parents and the respect that we want our students to show our
teachers. Any kind of abuse of the teacher either within or outside of the school
premises on matters relating to the school is strictly prohibited.
Confidentiality The school will take care to preserve the confidentiality of information concerning
the pupil.
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Disputes Parents are requested to use the grievances redressal procedures available within
the institution before seeking any legal remedies. The school would take recourse
to alternate dispute resolution processes like conciliation, mediation, arbitration at
which the parent would be required to participate before seeking any legal
remedies.
Parents are requested not to approach the media for redressal of their perceived
grievances without taking recourse to and complying with the redressal procedure
within the institution.
THESE TERMS AND CONDITIONS SUPERSEDE ANYOTHER ELSEWHERE AND
WILLBE CONSTRUED AS A WHOLE.