Parent and Student

Math Advisory Night

“in a Box”

Joyce HammerJoyce Hammer

Planning ChartPlanning Chart

•OBJECTIVE

•AUDIENCE

•TEAM COLLABORATION

•BUDGET

•SPONSORS

•ORGANIZATIONAL TOOLS

•MARKETING

What is Math Advisory Night? What is Math Advisory Night?

Provide advising for grades 8-12 on math Provide advising for grades 8-12 on math preparation for work and college-readiness:preparation for work and college-readiness: Controlling college costControlling college cost Taking more mathematicsTaking more mathematics College math placementCollege math placement

Speak with Speak with teachers/counselors/administrators from local teachers/counselors/administrators from local high schools and collegeshigh schools and colleges

Take the math portion of the COMPASS at no Take the math portion of the COMPASS at no costcost

Audience Audience

• Middle school and high school Middle school and high school studentsstudents

• ParentsParents

• TeachersTeachers

• CounselorsCounselors

• School administratorsSchool administrators

• College representativesCollege representatives

• Community leadersCommunity leaders

AgendaAgenda

COMPASS InformationCOMPASS Information

Team CollaborationTeam Collaboration

• Project TIME Steering CommitteeProject TIME Steering Committee– School districts partnersSchool districts partners

• Green River Community CollegeGreen River Community College–Math faculty and administratorsMath faculty and administrators– Center of Excellence staffCenter of Excellence staff– Testing Center staffTesting Center staff– Student Services staffStudent Services staff

Initial PlanningInitial Planning

• Choose date, time, and locationChoose date, time, and location• Reserve room/logisticsReserve room/logistics• Keynote speakerKeynote speaker• Topics and other speakersTopics and other speakers• Cost analysisCost analysis• PacketsPackets• Food/DaycareFood/Daycare• Exhibition/outreach boothsExhibition/outreach booths

SponsorsSponsors

• Major sponsors Major sponsors

– Transition Math ProjectTransition Math Project– Bill and Melinda Gates FoundationBill and Melinda Gates Foundation– Partnership for LearningPartnership for Learning–Green River Community CollegeGreen River Community College

• Door prize donorsDoor prize donors

–MicrosoftMicrosoft– Texas InstrumentsTexas Instruments– Sylvan LearningSylvan Learning

Budget (cost analysis)Budget (cost analysis)

• Based on funding available from Based on funding available from sponsorssponsors

• CateringCatering

• Materials/suppliesMaterials/supplies

• Daycare if applicableDaycare if applicable

• AdvertisementAdvertisement

• COMPASSCOMPASS

• TransportationTransportation

MarketingMarketing

• FlyerFlyer

• School newsletters (by end of November!)School newsletters (by end of November!)

• Local community newspapersLocal community newspapers

• Community organizationsCommunity organizations

• PTA’sPTA’s

• WebsitesWebsites– Project TIMEProject TIME– TMPTMP– Green River Community CollegeGreen River Community College– Middle and high schoolsMiddle and high schools

Organization ToolsOrganization Tools

• DatabasesDatabases

–Research and tracking teachers, Research and tracking teachers, counselors, principals, counselors, principals, superintendents of school districts, superintendents of school districts, college faculty and administratorscollege faculty and administrators

– Track registrations Track registrations – Track evaluationsTrack evaluations

• Online registration/COMPASS times Online registration/COMPASS times

• Staff/volunteers listStaff/volunteers list

www.project-time.orgwww.project-time.org

EvaluationsEvaluations

• RegistrationRegistration

– Limits or “until filled”Limits or “until filled”–CancellationCancellation–Waiting listsWaiting lists– LocationLocation

• Timing and student flowTiming and student flow

• Parent/student separationParent/student separation

• Coordinating date and time (before course Coordinating date and time (before course registration)registration)

Lessons LearnedLessons Learned

• Calculator check outCalculator check out

• 16+ years old need ID for COMPASS16+ years old need ID for COMPASS

• Keeping audience active and Keeping audience active and attentiveattentive

• Get good speakers and keep talk Get good speakers and keep talk shortshort!!

Lessons Learned Lessons Learned

Questions?Questions?