Enterprise for Business.

Paper be gone.

Put an end to the paper mail that bogs down your enterprise.

Eco-mail turns your physical mail into digital assets – streamlining and accelerating all your transactional and operational correspondence.

Enjoy huge gains in efficiency, productivity and responsiveness.

And the potential of twenty, thirty – even $50 million in annual savings.

Finally, paperless mail has arrived.

Paper be gone.Eco-mail is driven by the belief that physical mail is a slow, expensive, and cumbersome anachronism in today’s digital- and mobile-centric world. Until now, mass digitizing of paper mail, and elimination of the private post offices that businesses have built into their organizations, hasn’t been a real possibility. Because no solution has offered an authenticated, secure, and reliable digital interchange for incoming enterprise correspondence.

With elegant and massively scalable efficiency, Eco-mail transforms your enterprise with the power and productivity of paperless mail.

A problem hidden in plain sight.What’s been keeping hundreds of large enterprises

from saving tens of millions of dollars apiece?

The size of the issue isn’t apparent. For most enterprises, recognition of the huge costs – in time and money – of processing transactional paper mail is submerged in the corporate subcon-scious. Small pieces of the puzzle are plainly evident to different departments within a company. But no single constituency sees the entire picture.

For management, awareness is low.Ironically, executive management – though con-stantly tasked with keeping costs down – is barely aware of the problem. Individually, they’ve seen a significant decrease in the paper mail they receive and likely assume the same is true across their orga-nization. Most of their workflow is handled via email, and it’s natural for them to conclude that everyone else in the enterprise is doing pretty much the same.

The mailroom sorts – and forgets. Mailroom employees see every single incoming enve-lope – sometimes tens of thousands a day – but their job ends when mail is sorted and dropped at its initial destination.

Recipients see only their slice of the problem.The great bulk of that mail (around 70%) requires further processing by a wide variety of operational groups. But recipients in those groups see only their small fraction of the problem, and concentrate on their own long-established workflows. The result is loss of efficiency – especially when multiple people need to touch and track the same physical document. As businesses grow and evolve, the limitations of phys-ical mail have often created inefficient and intractable processes that remain in place for decades.

MailroomSee’s all mail but doesn’t know how it’s processed after delivery.

20% is visible

80% is below the surface

RecipientsKnow how their mail is processed, but only see their small fraction of the total

In one fell swoop...Eco-mail EMX Enterprise completely modernizes the outdated post office you’ve built into your business. Instantly transforms crucial operations and transactions. Saves you millions. Makes you faster and more customer-responsive. Improves audit, compliance, and regulatory oversight.

Experience a radical transformation. Solutions exist for the high-speed scanning of highly consistent mail – business reply enve-lopes with bill payments, certain loan application forms, etc. But there’s been no similar high-speed solution for an enterprise’s vast volume of more random and variable mail – invoices, customer correspondence, real estate or legal documents, etc.

Until now.

Eco-mail EMX Enterprise eliminates a dramatic amount of the infrastructure and process asso-ciated with moving, managing, and archiving this physical mail: Five, 10, or 20 million pieces a year – that’s huge!

Interoffice mail will be history. One of the biggest parts of your internal post office is interoffice mail. It’s often the hub in your work centralization strategy. Yet it presents a deeply embedded efficiency problem – whether you receive mail in a centralized location, and need to distribute it to disparate operational groups, or you receive mail at many locations, and need to get it to a centralized operational group. In every case, interoffice mail is where you spend the most money – and derive the least benefit – in moving great volumes of paper to their proper destinations.

It’s labor-intensive, time-consuming, expensive, and anachronistic – especially in a world accustomed to moving at digital speed. And EMX Enterprise puts an end to it.

Processes streamlined. Problems eliminated. For good.

With EMX Enterprise, you digitize your physical mail at the front door – and create undeniably superior digital assets.

More mobile. More flexible. More controlled.More mobile means more responsive. More flexible equals lower cost.

More controlled means better compliance. It’s a total win.

Complex compliance and audit controls are vastly simplified. EMX Enterprise dramatically improves the processing and management of documents subject to regulatory over-sight and audit control. Compliance and audit issues that require multiple touches by management, operations, and customer service can be handled in parallel – reducing turnaround from days, or possibly weeks, to hours.

Track, audit, and monitor – with transparency and control. Based on rules you create, EMX Enterprise automatically routes digitized documents to the desti-nation of your choice – and not necessarily the address on the envelope. Routing can be based on recipient and/or type of mail, and can be to a single person, a group mailbox, or even multiple simultaneous recipients. Secure, in-system forwarding allows documents to move through the process at digital speed. Automated, integral audit trails build a single consolidated record of who has seen each document and what has been done with it. Search functionality allows you to easily locate historical docu-ments to meet audit and review requirements. Retain when required, purge when ready. EMX Enterprise is flexible enough to handle your retention requirements, and designed to meet each enterprise’s unique compliance and regulatory needs. It can be a transitory repository that checks to see if mail has been reviewed before purging – allowing you to use your exist-ing repositories for long-term retention. Or it can be the long-term retention repository – with retention rules you set based on document type and line of business. Workflows are integrated and streamlined.Hand-offs accomplished seamlessly.The vast majority of your transactional mail eventual-ly makes its way into existing workflow or document retention systems – and EMX Enterprise vastly simplifies and improves that process. All documents are already digitized, and in high volume situations, tighter integration can be achieved by implementing dedicated APIs. The result is improved efficiency throughout the organization. Transparency and timeliness.Nagging issues specific to physical mail simply disappear when every piece of mail is digital. Mail can instantly and effortlessly be redirected to the right destination. Or go to multiple destinations at the same time. The same “pile” of digital mail can be efficiently reviewed by groups of users. Mail lost in a pile, or sitting on the desk of someone on vacation, is a thing of the past.

Scanning made swift and simple. Scan only once. At highly efficient points of receipt. Incoming transactional mail is almost always digitally cap-tured at some point in time – but it often occurs in small, unscaled, and laborious processes, after time-consuming physical delivery. EMX Enterprise helps consolidate digiti-zation to the most efficient size and number of locations – where operators can go from scanning 10 pages to 200 pages a minute. At that point, the EMX Enterprise rules engine automatically routes and delivers the mail, based on rules you’ve assigned. For those documents that need to be sorted further before ultimate delivery, our integrat-ed research function enables your staff to do this with just a couple of clicks – anywhere in the world.

All scanning is done by you, not us. You are always in control of how and where your content is scanned, and who’s doing it. We are a digital mail workflow and distri-bution system, not a scanning system. Of course, we do help you identify and integrate the most efficient scanning solutions for your specific requirements. Every security challenge is addressed. EMX Enterprise was designed with top-level security in mind. We’ve developed processes that optimize security by safely encrypting all documents, providing audit trails for all activity, and restricting physical copies to tightly controlled areas.

Patented encryption model ensures privacy.EMX Enterprise has already been granted 3 patents relat-ed to our security model. So you know we take content security seriously, and that your documents are well protected.

No paper mail left on desks. Potentially confidential mail left unattended on desks may be a huge compliance and security risk. EMX Enterprise puts the right eyes on the right correspondence – and makes inopportune glances at stray mail a thing of the past. Minimize risks of sender- contaminated mail. Fortunately, there hasn’t been a publicly-known contam-inated mail threat for more than a decade. But it’s still a risk that could cause havoc for your firm. EMX Enterprise isolates that risk to a few destinations located far from your line operations – so managing this risk, and minimiz-ing its potential impact on your business continuity, just got a whole lot simpler.

How the savings stack up.

Reduced distribution labor cost.Time- and labor-consuming sorting and physical delivery processes are eliminated almost entirely. With EMX Enterprise, every document is deliverable, to one or multiple global destinations, on the day it’s received. EMX Enterprise reduces sorting, delivery, pickup, and disposal labor by up to 80%.

Reduced interoffice transportation.Time- and labor-consuming sorting and physical delivery processes are eliminated almost entirely. With EMX Enterprise, every document is deliverable, to one or multiple global destinations, on the day it’s received. EMX Enterprise reduces sorting, delivery, pickup, and disposal labor by up to 80%.

Reduced real estate cost.EMX Enterprise is most efficient when mail receipt is centralized to the fewest locations – which reduces large mailroom real estate costs. It also eliminates the need for dedicated mail drop-off and pick-up destinations at every location.

High-speed, centralized digitization.EMX Enterprise is most efficient when mail receipt is centralized to the fewest locations – which reduces large mailroom real estate costs. It also eliminates the need for dedicated mail drop-off and pick-up destinations at every location.

Shifting work offshore.EMX Enterprise turns your physical mail into digital assets than can be instantly accessed from anywhere in the world – allowing you to seamlessly move work to the most cost effective location.

And that’s just the easily quantifiable, hard-dollar savings. EMX Enterprise also delivers tangible (but harder-to-quantify) soft-dollar savings in terms of better customer responsiveness, greater document transparency, more reliable audit trails and document controls, and improved regulatory compliance.

Total savings = $1.17 per piece

Expected savings for large enterprises =$20-40 million per year

One platform solves the workflow demands of every department. Enterprise-wide.

Legal. Compliance. Operations. Accounts payable. Customer service. All have different needs, and different established processes.

But EMX Consumer is capable of handling them all with equal efficiency.

One document, many perspectives, singular control.In a large enterprise, many people often need to touch the same document for a wide

variety of purposes. In the physical world, this often leads to multiple copies and/or loss of document controls. EMX puts an end to all of that. One document, many views, one consistent consolidated audit trail. Higher speed, greater control, increased efficiency…

and lower cost... that’s EMX Enterprise.

Powerful simplicity.

Game-changing technology.

Dramatic cost savings.

Unrivaled security.

Improved compliance.

Accelerated responsiveness.

Let’s talk.

We’re building enterprise software targeted to purge the problems – and seize the opportuni-ties – of digitizing your paper mail.

EMX Enterprise is only the half of it.

Call or click to learn about EMX Consumer, a transfor-mative technology platform that can drive the massive adoption of paperless mail by your customers, as well. All while lowering expenses and driving new revenue to your bottom line.

Call now or visit us online.

Call us direct at 203.487.4460or Visit us at eco-mail.com