Palliser Regional Park

2014 ANNUAL MEETING

JUNE 8, 2014

1.) AGENDA

2.) 2013 ANNUAL MEETING MINUTES

3.) 2013 AUDITED FINANCIALS

4.) 2014 AMENDED CONSTITUTION

5.) 2014 BUDGET

6.) 2014 RATES

PLEASE NOTE:

In accordance with the Regional Parks Act, Sec 5, voting is done by the Regional Park Authority

members. Visitors do not vote. Constructive comments and feedback are always welcome from the

visitors at this meeting.

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Palliser Regional Park Annual Meeting

June 08, 2014

Chairperson will be Geraldine Silvester

Recording Secretary will be Michelle Mackow

1. Call to Order (1:00 pm)

2. Adoption of Agenda (1:05 pm)

3. 2013 Annual Meeting Minutes (1:10 pm)

4. Business Arising From the Minutes (1:15 pm)

5. Financial Report/Presentation of the Audited Statement for 2013 (1:45 pm)

a. Question period (20 min)

6. Chairperson’s Address (2:05 pm)

7. Area Reports:

a. Waterfront/Playground (2:15 pm) (questions 10 minutes) b. Campground (2:30 pm) (questions 10 minutes) c. Equipment and Building Maintenance (2:45 pm) (questions 10 minutes) d. Marina (3:00 pm) (questions 10 minutes)

8. Election of Officers – chairperson and vice chairperson (3:10 pm)

9. New Business

a. Amend/Adopt Constitution (3:15 pm) b. 2014 Budget Presentation (3:20 pm) c. Banking Facility (3:45 pm) d. Signing Authorities (3:50 pm) e. Auditor (3:55 pm)

10. Adjournment (4:00 pm)

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PALLISER REGIONAL PARK Thursday, June 20, 2013

Annual Meeting 7:00 PM

RIVERHURST HALL Page 1 of 2

Present: SIGN IN SHEET ATTACHED

Also Present: Michelle Mackow; Park Manager

Call to Order: AGM was called to order at 7:07pm

Appointment of Chairperson and Recording Secretary:

AM 2013:001 Mike Bundus/Bob Berndt

THAT Bob Olynick will be Chairperson and Michelle Mackow will be

Recording Secretary.

CARRIED

Additions to the Agenda:

2014 Annual Meeting date – Bob Berndt

Minutes of the 2012 AGM:

- Board Member Geraldine Silvester read the minutes from the 2012 AGM

AGM 2013:002 Bob Berndt/Bill Betts

THAT the 2012 AGM minutes are approved and adopted as presented.

CARRIED

Matters Arising From the Minutes

- discussion ensued

Palliser Regional Park ; Advisory Council Structure – Gerry Rein

- Board Member Gerry Rein led the discussion

PRPA Chairman Report

- Bob Olynick presented the report

Lagoon update

- Gerry Rein presented the update

Financial Statement:

AGM 2013:003 Cam Schmitz/Warren Miller

THAT the 2013 audited financial statement is accepted as presented.

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CARRIED

PALLISER REGIONAL PARK Thursday, June 20, 2013

Annual Meeting 7:00 PM

RIVERHURST HALL Page 1 of 2

2013 Budget:

- the 2013 budget was presented

Adjournment:

AGM2013:004 Warren Miller

THAT this meeting is adjourned.

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Constitution of Palliser Regional Park Authority (PRPA)

June 8, 2014

1. FORWARD

Palliser Regional Park Authority (hereinafter referred to as ‘the Authority’) was constituted as a

body corporate under The Regional Parks Act, 1960 (Hereinafter referred to as ‘the Act’) by

order of the Lieutenant Governor in Council No. 1040/63 dated May 28, 1963.

2. AREA

Firstly: All that portion of the NE ¼ of Section 8 lying to the North and West of Lake

Diefenbaker, containing 1.0 acre of land, EXCEPTING: All Mines and Minerals as

contained in Instrument No. DP6245.

Secondly: All that portion of the NW ¼ of Section 8 not covered by the waters of Lake

Diefenbaker at Full Supply Elevation of 1827 feet, containing 23.60 acres of land,

EXCEPTING: Firstly: 2.39 acres, more or less, taken for a roadway, Plan No. AR

1404; Secondly: All Mines and Minerals as contained in Instrument No. DP6245.

Thirdly: All that portion of the SW ¼ of Section 17, lying South of Lake Diefenbaker,

containing 9.60 acres of land; EXCEPTING: Firstly: 5.18 acres, more or less, taken

for a roadway, Plan No. AR1401: Secondly: 0.88 acres, more or less, taken for a

roadway, Plan No. 99MJ00409. Minerals in the Crown.

Fourthly: All that portion of Legal Subdivision 2 of Section 17, lying to the North and West

of Lake Diefenbaker, containing 30.2 acres of land: EXCEPTING: 3.0 acres, more

or less, taken for a roadway, Plan No. 94MJ00409. Minerals in the Crown.

Fifthly: All those portions of the Southeast, Southwest and Northeast quarters of

Section 19, not covered by the waters of Lake Diefenbaker at Full Supply

Elevation of 1827 feet.

Sixthly: Legal Subdivisions 7, 10, 11 and 12, of Section 20, and those portions of Legal

Subdivisions 13, 14 and 15, not covered by the waters of Lake Diefenbaker at

Full Supply Elevation 1827 feet, excepting out of said Legal Subdivision 7, Parcel

“A” taken for a roadway as the same is shown on a plan of record in the Land

Titles Office for the Moose Jaw Land Registration District as No. 67MJ04993.

Seventhly: All those portions of Legal Subdivisions 2 and 3 of Section 29, not covered by the

waters of Lake Diefenbaker at Full Supply Elevation of 1827 feet.

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3. OBJECTS

The objectives of the Authority shall be as follows:

a) To develop, maintain and administer the Palliser Regional Park in accordance with the needs

and interests of the participating municipalities and the residents of the district as they may

be from time to time.

b) To encourage the appreciation and use of Palliser Regional Park.

4. POWER

The powers of the Authority shall be those set out in The Regional Parks Act, 1979 and

regulations thereunder.

5. MEMBERSHIP

The Authority shall consist of the representatives appointed, from time to time, as follows:

R.M. of Maple Bush 2 Members

Village of Riverhurst 1 Member

R.M. of Enfield 1 Member

Town of Central Butte 1 Member

R.M. of Chaplin 1 Member

Village of Chaplin 1 Member

Town of Morse 1 Member

And shall be known as Board Members.

6. OFFICERS AND THEIR DUTIES

a) The Chairperson and Vice Chairperson shall enter upon their official duties as chosen at the Annual Meeting and, except for the Board Members, shall serve for a term of one year, or until their successors shall be duly appointed and qualified. To ensure continuality in the conduct of the business of the Authority, each Board Member shall serve for a term of two years with one half of the Board Members being appointed each year.

The officers shall be chosen from the Board Members at the Annual Meeting.

b) The Chairperson shall preside over all meetings of the Authority and shall preside over all meetings of the Authority and the Executive Council. That person shall be an ex-official member of all standing and special committees and shall perform such other duties as usually pertain to the office of Chairperson.

c) The Vice Chairperson, in the absence of the Chairperson, shall preside at the meetings of the Authority and the Executive Council. The Vice-Chairperson shall perform such other duties as usually pertain to that office, or as may be assigned to him by the Chairperson or the Executive Council.

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The Park Manager/Administrator shall be appointed annually and shall draw up and keep a

record of minutes of all meetings of the Authority.

d) Other duties include:

i) Notify all Board Members of the annual meeting by giving two weeks notice in writing.

ii) Subject to the direction of the Chairperson, shall notify all Board Members of meetings by giving seven days notice in writing.

iii) Attend to all correspondence of the Authority.

iv) Keep adequate and proper records which shall be open to inspection by any member of the Authority or by the Minister of Tourism and Renewable Resources or his representative on request.

v) Shall keep all accounts of the Authority and shall, with the Signing Authority, sign all Cheques, drafts, or other orders for payment of monies on behalf of the Authority, and advise the Executive Council of the financial standing of the Authority.

7. EXECUTIVE COUNCIL: a) The Executive Council of the Authority shall be the Chairperson and Vice-

Chairperson, who shall be a member or an appointee of the participating Councils, and a minimum of one other additional member. (The Secretary-Treasurer may or may not be a member of the Authority and therefore may or may not be a voting member).

b) If a vacancy occurs in the Executive Council, the members of the Authority may appoint a member to fill the vacant office until the next annual general meeting.

c) If a vacancy occurs on the Board Members, a replacement within 60 days is required.

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8. MEETINGS:

There shall be an annual meeting of the Board Members of the Regional Park Authority during

the first half of the calendar year. Two weeks’ notice in writing shall be given to each Board

Member and participating municipality and to the Minister.

At each annual meeting the Authority shall:

a) Adopt or amend its constitution. b) Elect officers. c) Prepare, consider and approve the budget for the next calendar year. d) Consider and adopt a financial statement and annual report for the past calendar year. e) Conduct such other business as may be deemed necessary.

Special meetings may be called at any time by the Executive Council. The Executive Council shall

meet at the call of the Chairperson.

A simple majority of the Board Members shall constitute a quorum at an annual meeting.

A simple majority shall constitute a quorum at a meeting of the Authority.

A simple majority shall constitute a quorum at meetings of the Executive Council.

9. PROCEDURES AT MEETINGS:

At meetings of the Authority and at meetings of the Executive Council, every member present

must vote on every question, EXCEPT that any member who has an interest in any question or

matter that comes before the meeting shall disclose his interest and shall not vote thereon.

10. PREVIOUS CONSTITUTIONS VOID:

Any and/or all previous constitutions of the Palliser Regional Park is/are hereby declared to be

null and void.

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(SEAL) CHAIRPERSON

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VICE CHAIRPERSON

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RATES

BASE FEE FOR ALL SEASONAL SITES 1,350.00$

WATER SERVICE & USAGE 100.00$

SEWER SERVICE & USAGE 120.00$

POWER SERVICE & USAGE 30 AMP 200.00$

POWER SERVICE & USAGE 50 AMP 400.00$

POWER SERVICE 30 AMP 50.00$

(actual usage billed before Oct 31, 2014)

POWER SERVICE 50 AMP 100.00$

(actual usage billed before Oct 31, 2014)

PTC LEASE 1,000.00$ actual power usageactual septic usageTaxes on assessment

DLCD LEASE 775.00$ actual power usageactual septic usageTaxes on assessment

responsible for all maintenance and utilities including garbage

Reserve Sites: full service $45.00/day or $270.00/week

Reserve Sites: power/water $40.00/day or $240.00/week

Reserve Sites: non service $30.00/day or $180.00/week

Group Camping: $40.00/day or $240.00/week/unit