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M/s. _____________________ __________________________ __________________________ Dear Sirs, Sub : Letter Inviting Global Tender Tender No. -------------------------- Dated --------------------------- For Procurement of

Composite LPG Cylinders fitted with SC Valves ------------------------------------------------------------------------------------------------------------------ 1. Hindustan Petroleum Corporation Ltd. ( HPCL), A Govt. of India Enterprise, on behalf of

HPCL, Indian Oil Corporation Ltd.(IOCL) and Bharat Petroleum Corp. Ltd.(BPCL), invites sealed tenders under two bid system for Procurement of Composite Cylinders fitted with SC Valves for LPG use. The cylinders shall be of water capacity 23 to 25 litre to carry minimum 10 kg LPG at filling ratio of 0.442 at 15 deg C.

2. This tender is issued as Two Part Bid for procurement of 100,000 numbers (one Hundred

Thousand) Composite Cylinders fitted with S.C. Valves for LPG use as per Terms, Conditions and Specifications stated in the tender document, with the option of Repeat Order at same rate, terms and conditions of initial PO. The Repeat Order, if required, shall be placed with in a period of 12 months form the date of initial PO. The minimum repeat order quantity for the Industry as a whole shall be 25000 cylinders.

3. Eligibility Criteria for Applying : The Eligibility criteria for participating in the tender is as

follows:

a. Vendor shall be a Composite Cylinder Manufacturer, manufacturing and supplying fully wrapped Composite LPG Cylinder with non-metallic, non load sharing liner reinforced by a wound composite consisting of glass fibres or Composite Cylinders without liners and designed for non-limited life in line with EN 12245/ ISO 11119-3.

b. Manufacturers should have manufactured and supplied Composite Cylinders, fitted with valves without Pressure Relief Device or Melt fuse, of water capacity 20 litre or more in last five years i.e commencing from calendar year 2004 and upto 2008, for LPG application, as per EN 12245/ISO 11119-3. The total cumulative minimum quantity of such cylinders manufactured and supplied in last five years, i.e from calendar year 2004 should have been 200000 numbers (two hundred thousand).

c. The vendor should have supplied minimum 50000 composite cylinders of water capacity 20 litre or more for LPG use, manufactured as per EN 12245/ISO 11119-3, every year in last three years i.e 2006, 2007 and 2008 and a minimum quantity of 25000 cylinders in 2004.

d. Foreign manufacturers desiring to supply Composite Cylinders for LPG use ( see tech specs for definition of LPG), shall have valid CCOE approval for exporting composite cylinders to India. The approval shall be for cylinders, designed for non-limited life in line EN 12245/ISO 11119-3, of water capacity 23 to 25 lit for carrying minimum 10 kg LPG at filling ratio of 0.442 at 15 deg C, as on due date of tender.

e. Both Indian and Foreign Manufacturers shall have approval from CCOE for supplying the composite cylinders, designed for non-limited life in line with EN 12245/ISO 11119-3, of water capacity 23 to 25 lit for carrying minimum 10 kg LPG at filling ratio of 0.442 at 15 deg

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C, for LPG use and fitted with SC valves as per technical specifications stated in the tender document, to PSU OMCs’, as on due date of tender.

f. The Composite Cylinder manufacturing unit should have ISO 9001 certification for manufacturing and testing of Composite Cylinders, for LPG use, in line with EN 12245/ISO 11119-3. The ISO certification shall be validated and verified by the TPIA like BVIS, Lloyds, TUV. Bidder has to submit the necessary document from the certifying agency in this regard. The TPIA shall not be the same who has been engaged for Certification of Cylinders.

g. Only Composite Cylinder manufacturers who have the facility to manufacture and test the complete cylinder ( excluding the SC valve with Safety Cap which can be a bought out item ) are eligible to quote.

h. CCOE approval for SC valve without PRD and melt fuse for use with Composite Cylinders. The SC valve shall meet the specifications and performance requirements of IS 8737 and Oil Companies.

Failure to meet any of the above condition will lead to disqualification of the tender.

4. The above stated qualification criteria states the eligibility criteria for applying for this tender.

Vendors who meet the eligibility criteria, technical terms and conditions as laid down in the tender document and qualify as per technical evaluation norms and meet the terms and conditions of the tender, shall be eligible for price bid opening. Out of these qualified bidders, the tender shall be awarded to the party who’s offer is lowest taking into consideration both part A & part B of the Bid.

5. The quantity of Composite Cylinders to be procured is 100,000 Numbers (one hundred

thousand). The cylinders shall be procured in two batches of 50000 each. The first batch of 50000 cylinders shall be supplied with in six months from the date of PO/approval of drawings and the 2nd batch within 9 months from the date of PO/ approval of drawings. Please refer clause 10 of Annexure XI of this tender document. Vendors having requisite capacity and capabilities and who are genuinely interested to meet our targets are requested to submit their Offers. The breakup of total quantity to be procured by each Oil Company ( along with break up for each Plant) is:

a. Indian Oil Corporation Ltd. 50000 ( fifty thousand ) i. Chennai Plant 25000 ii. Bangalore Plant 25000 b. Bharat Petroleum Corp. Ltd. 25000 ( twenty five thousand ) i. Pune Plant 25000 c. Hindustan Petroleum Corp. Ltd. 25000 ( twenty fifty thousand ) i. Bangalore Plant 12500 ii. Mumbai Plant 12500

6. The successful bidder shall be finalized after opening and evaluation of unpriced bid and priced bid. Evaluation of Price Bid shall be on rates quoted by party and the L1 party, i.e the party quoting the lowest rates provided these are acceptable to OMC, shall be the successful bidder. ( Please read in conjunction with clause 15 b of Instruction to Tenderers). The PO shall be placed on the successful bidder by individual Oil Companies as per quantity specified in clause 5 of this section. The Cylinders shall be supplied in two lots after placement of PO by individual Companies. Each lot shall have following quantities:

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a. Indian Oil Corporation Ltd. 25000 ( twenty five thousand ) b. Bharat Petroleum Corp. Ltd. 12500 ( twelve thousand five hundred) c. Hindustan Petroleum Corp. Ltd. 12500 ( twelve thousand five hundred)

7. There shall be a provision of placing a repeat PO with in a period of 12 months from the date of

initial PO on same rate, terms and conditions of this tender and PO placed. The minimum repeat order quantity for the industry as a whole shall be 25000 cylinders.

8. This tender has two parts.

PART - I : UNPRICED BID PART - II : PRICE - BID

PART - I : UNPRICED BID ALSO CALLED CREDENTIAL BID :

This part of the bid contains XXI Annexures as listed on page 6 of the tender document.

PART- II : PRICE BID :

(a) Price Format 9. The unpriced bid and priced bid should be submitted in a two sealed envelopes marked “

UNPRICED BID ” and “PRICED BID” respectively. EMD shall be enclosed along with the Unpriced Bid. Offers without EMD will be summarily rejected. Both the covers shall be placed inside the third envelope and should be forwarded to Chief Manager– Equipment, Planning & Procurement – LPG, Hindustan Petroleum Corporation Ltd. Hindustan Bhawan, LPG Department, 3rd Floor, 8, Shoorji Vallabhdas Marg, Ballard Estate, Mumbai – 400 001. INDIA. Party’s name and address and the tender no., with due date, should be stated clearly on each envelope. The tender should be dropped in the tender box kept at the office of undersigned before the tender due date and time.

10 The Important dates for this tender are :

a. Last date for downloading the tender from web site – 22nd July, 2009. b. Date of Pre Bid meeting - 3rd. August, 2009 c. Last date for submission of tender ( both priced and unpriced bid)- 18th August, 2009, 1500

hrs.

11. Delayed submissions shall not be accepted for any reason whatsoever. 12. A pre-bid meeting of participating vendors shall be organised on 3rd August , 2009 at

the address stated below. The objective of the pre-bid meeting is to provide clarification to queries raised by the bidders on issues pertaining to the tender. Prospective bidders are requested to raise all queries during the pre bid meeting by submitting the same in writing either before the pre bid meeting or during the pre-bid meeting clearly stating the name and address of the company they represent. Queries raised before pre-bid meeting should be e-mailed to alokkgupta@hpcl.co.in / jsivakumar@indianoil.co.in by 31st. July, 2009. Any query received after pre-bid meeting shall not be accepted. This shall also not be accepted as a reason for delay in submission of tender.

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13. Two members per vendor can participate in the pre-bid meeting. Participating Vendors should confirm their participation by e-mail, by 31st July, 2009 to following:

1. Alok K Gupta , Chief Manager-Business Dev. & Tech. Upgradation LPG – HPCL e-mail : alokkgupta@hpcl.co.in

2. J Sivakumar , Chief Manager (LPG-S), IOCL e-mail : jsivakumar@indianoil.co.in The participants should be authorised representative of manufacturer of Composite Cylinders and should submit the proof that they have manufactured and supplied Composite cylinders for LPG use in last three years. Agents for manufacturers are not allowed to participate. The specimen signature of the representative attending the pre-bid meeting must be attested by the signatory of the tender. The documents should be submitted by e-mail. Only those vendors who confirm their participation along with the necessary document, as stated above, shall be allowed to participate in the Pre-bid meeting. OMCs’ reserve the right for permission to a vendor for attending this meeting. 14. The Unpriced Bids will be opened in the presence of the attending tenderers on 18th August,

2009 at 1530 hrs. at the office of the undersigned. 15. The date, time and venue of opening of the price bid shall be communicated in writing/e-mail

to all the technically acceptable tenderers. For attending the unpriced bid opening and price bid opening, the tenderers have to make their own arrangements at their cost.

16. Tenderers who have downloaded the tender document from website, should submit the

tender only in the documents downloaded from net. The tender should be submitted on or before due date and time as specified in the tender notice. Tenders received after the due date and time for any reason whatsoever shall not be considered.

17. Conditional and /or incomplete tenders i.e tenders without complete details or documents are

liable to be rejected. 18. For detailed terms and conditions and guidelines for filling up/submission of the tender,

please refer to tender documents. 19. Vendors have to sign the Integrity pact while quoting for the tender. The Integrity pact is

enclosed as Annexure XXI. 20. All vendors to submit all the particulars as asked for in Annexure X. 21. The List of Annexure to this letter is enclosed on page 6. These Annexure form part of

the Tender Document. 22. Details of contact persons at HPC/IOC/BPC:

Alok k Gupta J Sivakumar Chief Manager-BD & Tech. Upg.-LPG Chief Manager (LPG-Sales) Hindustan Petroleum Corp. Ltd. Indian Oil Corp. Ltd. , Marketing Divison 8, S V Marg, Ballard Estate G-9, Ali Yawar Jung Marg Mumbai 400001, India Bandra – East, Mumbai 400051, India

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e-mail: alokkgupta@hpcl.co.in e-mail: jsivakumar@indianoil.co.in Tel No. 91 22 22637009 Tel No. 91 22 26447234 Fax No. 91 22 22613656 fax No. 91 22 26427333 Vedagiri S Rajamani Chief LPG Equipment Manager Chief Manager-EP&P Bharat Petroleum Corp. Ltd. Hindustan Petroleum Corp. Ltd. “B” Installation, Sewree Fort Road 8, S V Marg, Ballard Estate Mumbai 400015 , India Mumbai 400001, India e-mail : vedagirij@bharatpetroleum.in e-mail: rajamani@hpcl.co.in Tel No. 91 22 24166398 Tel No. 91 22 22637010 Fax No. 91 22 24180229 Fax No. 91 22 22613656

Address of venue of pre-bid meeting : Indian Oil Corporation Ltd. Marketing Division, Indian Oil Bhawan G-9 Ali Yawar Jung Marg Bandra East, Mumbai 400051 INDIA Time : 11:00 AM Contact person : Sh J Siva Kumar, Chief Manager (LPG-Sales)

Thanking you, Yours faithfully,

For and Behalf of IOC/HPC/BPC Ch. MANAGER – EQUIPMENT, PLANNING & PROCUREMENT – LPG. HINDUSTAN PETROLEUM CORP. LTD.

Encl : As above.

LIST OF ANNEXURES

Sno. Annexure No. Annexure Description 1 I Instructions to Tenderers 2 II Terminology 3 III Tender Philosophy 4 IV Agreed Terms and Conditions 5 V Shipping Clause for Liners

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6 VI Special Terms and Conditions 7 VII Technical specs for Composite Cylinders 8 VIII Technical Terms and Conditions for SC Valves. 9 IX List of Approved Vendors for Supply of Safety caps 10 X Particulars of Tenderer 11 XI General Terms and Conditions of Contract 12 XII Technical Data Sheet 13 XIII Scope of TPIA 14 XIV Proforma of Bank Guarantee

a. For EMD b. For Performance bank Guarantee.

15 XV Details of Liaison Agency 16 XVI Specifications of LPG 17 XVII List of Documents to be submitted along with the Tender 18 XVIII Price Bid Format 19 XIX a. Drawing of SC valve

b. Drawing of “O” Ring of SC valve c. Marking on Valves

20 XX Drawing of Safety Cap. 21 XXI Integrity pact to be signed on plain paper

ANNEXURE I INSTRUCTIONS TO TENDERERS

1. This tender is for procurement of fully wrapped Composite LPG Cylinders with non-metallic,

non load sharing liner reinforced by a wound composite consisting of glass fibres or Composite Cylinders without liners and designed for non-limited life in line with EN 12245/ ISO 11119-3 with Self Closing Valves without Pressure Relief Device or Melt fuse. The water capacity of the composite cylinder shall be as stated in clause 3 d &3e of letter Inviting Tender and Technical specs in Annexure VII. All bidders are advised to read the philosophy of tender given in Annexure III.

2. Tenderers are requested to carefully study all the documents / annexures and understand the conditions, specifications, drawings etc., before quoting their rates. In case of doubt, written clarifications should be obtained, but this shall not be a justification for late submission of the bid or request for extension of due date. Offers should strictly be in accordance with the tender terms & conditions and specifications.

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3. Where ever reference is made to EN or ISO or any other code, it refers to the latest Standard.

4. All the enclosed documents along with the covering letter will form part of the tender. Tenderers shall return the completed set, with each page duly signed and stamped as a confirmation of having read, understood and accepted the conditions. Failure of vendor to submit all the required documents and enclosures may lead to rejection of the bid.

5. In case of a foreign bidder, the bidder can appoint a local agency for liaison etc. with Statutory Authorities, obtaining custom clearance, paying duties, taxes etc. as applicable. The details of agency shall be provided by the bidder in the unpriced bid.

6. All entries in the documents shall be written in permanent ink or typewritten and there shall be no erasures or over writing. Corrections if any, should be attested under the full signatures of the Tenderer.

7. When the person signing the documents is not the sole proprietor or Partner or Director of the firm, original power of Attorney or a notary certified copy thereof authorising such person to act and sign on behalf of the tenderer shall also be enclosed.

8. It shall be understood that every endeavour has been made to avoid errors which can materially affect the basis of the tender and the successful Tenderer shall take upon himself and provide for risk of any error which may subsequently be discovered and shall make no subsequent claim on account thereof.

9. Tenderers shall submit their offers without any counter conditions. Offers received with counter conditions are liable to be rejected and no further correspondences on this issue by the tenderer will be entertained. Deviations, if any, shall be stated separately. OMCs’ reserve the right to accept or reject the deviations.

10. Tenderer’s signature on the documents is considered as total acceptance of the terms & conditions and hence “acceptance” need not be mentioned on each paper of the offer.

11. EARNEST MONEY DEPOSIT (EMD) : (a) Indian bidders shall submit an Earnest Money Deposit of Rs 37.0 lakh ( Rupees Thirty

Seven Lakh only) by crossed account payee Demand Draft drawn on any Indian Nationalised / Scheduled banks other than Co-operative banks and drawn in favour of “HINDUSTAN PETROLEUM CORPORATION LIMITED” payable at Mumbai. EMD should be submitted along with the Unpriced Bid. Bids received without EMD shall be rejected. Bank Guarantee towards EMD is also acceptable but it should be issued by an Indian Nationalised / Scheduled Bank, other than Co-operative banks, having Office in Mumbai. Format of BG is enclosed.

(b) For Foreign Bidders the EMD amount is USD 74000/ Euro 55000 payable by crossed account payee Demand Draft drawn on any Indian Nationalized / Scheduled banks other than Co-operative banks and drawn in favour of “HINDUSTAN PETROLEUM CORPORATION LIMITED” payable at Mumbai. EMD shall be submitted along with the Unpriced Bid. Bids received without EMD shall be rejected. Bank Guarantee towards EMD is also acceptable but it should be issued by an Indian Nationalised / Scheduled Bank other than Co-operative banks having Office in Mumbai. Format of BG is enclosed.

(c) The Bank Guarantee shall be valid for a period of 120 days from the date of opening of the Unpriced Bid.

(d) Cheques, cash, Money Orders, Fixed deposit Receipts, towards EMD are not acceptable. Similarly, request for adjustment against any previously deposited EMD / Pending Dues / Bills / Security Deposits of other contracts etc. will not be accepted towards EMD.

(e) Exemption from EMD:

i. Central Public Sector Enterprises are exempted from payment of EMD. The proof that the tenderer is PSE must be submitted along with Technical-Bid or else their

offer is liable to be rejected.

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ii. Units registered with National Small Industries Corporation (NSIC) are exempted from payment of EMD, subject to: � The unit being registered with NSIC for the item tendered. � Registration certificate being valid as on date of quotation. � Technical Bid is accompanied by a notarized copy of valid NSIC Registration Certificate

iii. Photocopy of application for registration as NSIC or for renewal of NSIC will not be acceptable. Such offers will be treated as offers received without EMD.

(f) Registration with DGS&D will not entitle the Tenderer to claim exemption from payment of

EMD. (g) The EMD is liable to be forfeited or parties who have opted for exemption from submitting the

EMD, shall be barred for a period of one year from taking part in any tender floated by HPCL in future , in the event of :

i. Withdrawal of offers during the validity period of the offer. ii. Non–acceptance of Orders, if and when placed. iii. Any unilateral revision in the offer made by the tenderer during the validity of the offer. iv. Non payment of Security Deposit, against LOIs / POs within the stipulated period of 15

days from date of placement of LOIs / POs, whichever is earlier. (h) EMD shall be refunded to all the unsuccessful tenderers after finalisation of the Tender. For

successful tenderers, refund shall be made only on payment of Security Deposit (refer Item 3 of Annexure XI) to individual OMC against LOI / PO, as placed by them. EMD shall not bear any interest and shall be refunded by Cheque/e-payment. While claiming refund, the original Cash Receipt issued by HPCL must be surrendered.

12. The contract is for a period of 9 Months from the date of approval of drawings to commence

supplies. However, the repeat order can be placed within a period of 12 months from the date of placement of PO. ( Read in conjunction with Delivery Clause)

13. The rates quoted shall be valid for 100000 cylinders during the contract period with a provision of placement of repeat PO with in 12 months form the date of Placement of PO at same rates, terms and conditions of original PO. Offer(s) received with counter conditions / quantity restrictions are liable to be rejected and no further correspondence / enquiries on this issue by the tenderer shall be entertained.

14. EVALUATION OF TENDER : For quotations received in foreign currency, exchange rate prevailing on the date of opening of un priced bid of tender shall be considered for evaluating quotations.

15. ACCEPTANCE OF THE OFFER BY THE CORPORATION: (a) Any terms and conditions attached / printed overleaf of the Tenderer's offer will not be binding

on IOCL/HPCL/BPCL. (b) The OMCs’ are not bound to accept the lowest offer and reserve the right to reject any and/or

every tender without assigning any reason whatsoever and/or place order on one or more tenderers. OMCs’ also reserves the right to reject any un-workable offer. Purchase preference would be given to Central Public Sector Enterprises as per the directives of Government of India.

(c) Tenderers may have to attend the concerned office of the OMCs’ for negotiations / clarifications if required at their own cost, in respect of their quotations without any commitment from OMCs’. If required, vendor has to visit the Office of concerned OMC for discussions related to the bid submitted. OMCs’ shall give advance intimation of seven days ( 7 days) to attend this meeting.

(d) Notwithstanding anything contained elsewhere in this tender, in the event the OMCs’ receives the same rate for any Plant / Plants from 2 or more bidders, OMCs’ reserves the right to believe

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that these bidders have formed a cartel, and the rate quoted as cartel rate and may accept or reject or not reckon such rates / offered quantities / Plants participated / ranking etc., of such offers. In such cases, OMCs’ also reserves the right to follow the negotiation process with such bidders if deemed fit and amend the order distribution criteria / ratio best suited to the interest of the Corporation.

(e) Technical Evaluation: The Technical Bid shall be evaluated by Oil companies as per the criteria stated below. Acceptance of offer shall be based on the vendor meeting all the norms and technical evaluation criteria.

1. Technology offered by the vendor. 2. SC Valve Design including the thread design. 3. Bung design and fixing arrangement with Cylinder. 4. Aesthetics of cylinder. 5. Acceptance and Compliance of technical terms and conditions stated in the tender. 6. Performance report of Prototype tests, Fire Tests, Routine tests and other tests specified in

the tender. 7. Plant capacity certification, process certification by TPIA. 8. Product performance report from users. 9. Translucence property, Constant Tare weight property of cylinder. 10. Rate of Vapourisation 11. Any other parameter which emerges during evaluation of the Bid and has strong bearing on the product.

(g) The tenderer shall furnish all the required information as sought under various heads. Later if it is found that the tenderer has not given correct information or has concealed some information which has bearing on the tender, then Non-disclosure of such information shall invite penal action which can be in the form of cancelling the order and forfeiting of Security deposit.

16. The tenderer should sign and stamp each and every page of the tender documents as well as

supporting documents submitted with the offer. The supporting documents should be serially numbered and total number of pages submitted, should be indicated in the covering letter.

All documents shall be submitted in ENGLISH LANGUAGE. In case the documents like

approvals etc. are in language other than English, then translation in English by a certified translator shall be provided.

The offer submitted by the bidder shall be as follows:

A. UNPRICED BID : Complete Tender document along with covering letter inviting global tender and documents as given in Annexure XVII shall be kept in the separate envelope and marked as UNPRICED BID.

B. PRICE BID: The Price Bid shall be kept in the separate envelope & marked ‘PRICE BID’.

The covers should be sealed and the name of the tenderer should be clearly indicated on the cover of Price Bid. Price Bid shall be in line with the Terms & Conditions of the tender. Price Bid with counter condition will be rejected. No other document except Price Bid should be kept in the envelope containing Price Bid.

17. Both the sealed envelopes separately containing Unpriced Bid and Price Bid shall be kept in

an envelope and submitted at the following address or dropped in the tender box kept for this purpose, on or before the closing date / time for submission of completed tender.

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Chief Manager – Equipment, Planning & Procurement – LPG

Hindustan Petroleum Corporation Ltd. Hindustan Bhawan, LPG Department , 3rd Floor 8, Shoorji Vallabhdas Marg, Ballard Estate, MUMBAI – 400 001. INDIA

Bids submitted after the due date & time and those not in the format or not in conformity with the prescribed terms and conditions or specifications shall be summarily rejected and no further correspondence / enquiries shall be entertained on the issue. No responsibility shall be taken by HPC for documents received late due to postal or any other delay and no claims on this account shall be entertained.

The currency conversion rate ( quoted currency to Indian Rupees) as applicable on the date of opening of the UNPRICED BID shall be taken for evaluation of bid.

18. The prices shall be firm for a period of 120 days from the date of opening of the tender

i.e un-priced bid. In case of successful tenderers the finalised rate shall remain valid till conclusion of the contract in all respects.

19. Courts in the city of Mumbai alone shall have jurisdiction to entertain any application or

other proceedings in respect of anything arising under this tender either before or after or during the finalisation of the tender.

20. In case of withdrawal of offer or any other breach of tender terms and conditions at any stage during the validity period of offer / contract, Corporation reserves the right to take action as deemed fit which may be inclusive of putting the manufacturer under suspension / holiday.

21. Composite Cylinder procurement tender shall be read and considered as “ Supply of Composite Cylinder fitted with SC Valve (to be procured and fitted by the Cylinder Manufacturers)” Detailed Technical Specifications for SC Valves and other terms and conditions of SC Valves is enclosed.

22. IMPORTANT NOTE:

The tenderer shall enclose the following declaration on his letter head along with the un priced bid. Bids submitted without this declaration are liable to be rejected..

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DECLARATION ON LETTERHEAD

We solemnly affirm as under: a) This Tender Document Set was downloaded by us from your website and is being used

for submitting our bid. b) The downloaded file was printed and is being submitted without any alterations,

deletions, additions or changes. c) The clauses, stipulations, etc., contained in the tender documents, which are not

acceptable to us are highlighted separately in a note on our letterhead appended to our Technical Bid.

d) We further affirm that except for these deviations highlighted as above, all other Terms

and Conditions of the tender set are acceptable to us and we hereby accept and agree to abide by all the other Terms and Conditions contained in the tender document set.

e) We understand that in case it is found subsequently that the downloaded Tender

Document Set was altered or tampered with, in any manner, then our bid is liable to be rejected or in case a purchase order is placed on us basis such tampered document, then the order is liable to be cancelled without any further reference to us.

(Signature & seal of the bidder)

23. No unsolicited correspondence will be entertained while the tender is under finalisation.

ANNEXURE II

A. GENERAL TERMINOLOGY: • The terms “HPC/IOC/BPC”, HPCL/IOCL/BPCL, The Corporation. OMC and the Company in

the appropriate context means Hindustan Petroleum Corporation Limited/Indian Oil Corporation Ltd.,/ Bharat Petroleum Corporation Ltd. The Companies registered under Company’s Act 1956 and includes its successors and assignees.

• The term “CCOE” in the appropriate context means Chief Controller of Explosives, PESO,

India. The term “PESO” means Petroleum and Explosives Safety Organisation, the Statutory Body in India.

• The term “BIS” in the appropriate context means Bureau of Indian Standards. • The term “OITC” in the appropriate context means Oil Industry Technical Committee

comprising members of Indian Oil Corporation Ltd., Bharat Petroleum Corp. Ltd. and Hindustan Petroleum Corporation Ltd.

• The term “UT” in the appropriate context means Union Territory.

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• The term “PSU” in the appropriate context means Public Sector Undertaking. • The term “PSE” in the appropriate context means Public Sector Enterprise. • The term “LOI / PO” in the appropriate context means Letter of Intent / Purchase Order. • The term “NSIC” means National Small Industries Corporation. • The term “TPIA” in the appropriate context means Third Party Inspection Agency Approved

either by CCOE and OMCs’ or both. • The term “NDP” in the appropriate context means Net Delivered Price. • The term “ VAT” in the appropriate context means Value Added Tax. • The Term “LERC” in the appropriate context means LPG Equipment Research Centre, located

at Bangalore. • The term “LPG” is Butane or Butane Mixture as per IS 4576:1999. Tech specs of LPG are

given under the head Technical specs. • The term “Water Capacity “in the appropriate context means the volume of water in litres , a

cylinder will hold at 15 deg C. • Filling Ratio is defined as the ratio of the weight of LPG introduced in the cylinder to the weight

of the water the cylinder can hold at 15 deg C. ANNEXURE III

B. PHILOSOPHY BEHIND PILOT TENDER FOR PROCUREMENT OF COMPOSITE CYLINDERS FOR MARKETING LPG TO INDIAN CONSUMERS PSU Oil Companies are the main players in Indian LPG market. Almost the entire LPG marketed for domestic use is thru three PSU Oil Companies i.e Indian Oil Corp. Ltd, Hindustan Petroleum Corp. Ltd. and Bharat Petroleum Corp. Ltd. The total customer base is more than 100millions. Presently, LPG is marketed in Steel Cylinders made of Carbon Steel and is subsidised. With the advent of new technology and rise of consumer market in India, it is now proposed to launch composite Cylinders for marketing LPG at Non Subsidised Price. The global tender being floated is for introducing the cylinders in India on pilot basis. To begin with, It is proposed to procure 100000 cylinders, with a provision of procuring additional quantity. Following are the objectives of floating the tender and procuring cylinders on pilot basis:

1. To Study the response of Indian customers since the composite cylinders shall be marketed under a different scheme.

2. To study the feasibility of composite cylinders in Indian market. 3. To standardize/ Benchmark the technical features like the properties of cylinder, material

used for construction, technology for manufacturing cylinders, the material used, capacity, Bung design, valve type, etc.

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The global tender is in two parts:

a. Pre Qualification cum Technical Bid b. Priced Bid.

The Pre-Qualification cum Technical bid: This part contains following:

i. the minimum eligibility criteria for a vendor to be eligible to quote. ii. the technical specs which shall remain firm and have to be included in the design basis. iii. The list of documents to be submitted along with the tender document.

The Price Bid shall contain the Commercial Quote. Price Bid shall be opened only for those vendors who qualify in the Technical evaluation. Technology Benchmarking : The Indian LPG Market is a big market growing at a rate of 4 % per annum. Consumerism is on rise in India. The success of Composite Cylinders will open a big market for these cylinders. With future procurements, it is possible that multiple types of cylinders manufactured by using different technologies and design aspects are available in India. it is essential to review the available technologies, properties, material specs etc. with a view of standardising Composite Cylinder for future procurement. The capacity of Composite Cylinder, currently stated as 10 kg, may vary slightly depending upon the design and the dimensions offered by the Composite Cylinder manufacturer. The net weight capacity shall be based on the Filling Ratio specified in the technical specifications. The limits of cylinder dimensions i.e, length, diameter, height, SC valves, etc. have also been stated in the technical specifications. These dimensions and the filling ratio as stated shall remain firm. Vendor has to clearly state the net weight of LPG, the offered design of composite cylinder can contain. Oil Companies shall review all the tenders and evaluate the various technologies proposed to be used for manufacturing Composite cylinders. The most suitable and appropriate technology shall be selected. The price bid of the successful vendor shall be opened. In case all the technologies are at acceptable, the price bid shall decide which technology shall be adopted. Vendors are requested to provide complete details of the technology/process used for manufacturing Composite Cylinders.

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ANNEXURE IV

AGREED TERMS AND CONDITION IMPORTANT 1. This questionnaire must be filled in against all serial nos. and enclosed with the unpriced

offers. Non submission or submission of incomplete questionnaire may lead to rejection of the offer.

2. All commercial terms except the deviations to GTC must be given in this questionnaire itself

and not elsewhere in the quotation. In case of contradiction, the terms given below shall prevail. The deviations to GTC if any must be listed in a separate Annexure.

S.No. Description Vendor’s Confirmation with details

1. i) Acceptance of technical specifications and scope of supply as per attached requisition.

ii) In case of deviation, confirm that the same has been highlighted separately.

iii) Offered Capacity of manufacturer. This should not be less than 100000 cylinders as per PO Requirement. Party’s quote shall not be acceptable if the offered capacity is less than the

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requirement of OMCs’.

2. Confirm that data sheets / technical questionnaire duly filed in are attached wherever required in requisition.

3 Confirm that the offer contains firm unit and total prices on delivered cost basis.

4 Indicate earliest firm delivery period.

a. FOB

b. C & F

5 a. Confirm that the quoted prices are valid for acceptance unto 120 days from the date of opening of unpriced bid.

b. Confirm that the quoted prices shall remain firm and fixed till complete execution of order.

6 Manufacturer’s factory’s name and address.

7 Confirm that the itemized specific charges for 3rd party inspection have been included in the quoted price.

8 Indicate the country of origin of goods offered.

9 Name the currency in which prices have been quoted.

10 Indicate quantity discount / trade discount / special project discount, if applicable.

11 Confirm that the Outer jacket (10% of the cylinders for which PO is placed) have been quoted separately.

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12 Confirm details of Indian agency responsible for liaison, payment of custom duty, taxes, delivery etc. have been provided.

In case no Indian agency has been retained, vendor to indicate so and also confirm that the responsibility if complete liaison shall be his.

13 Confirm complete technical / catalogue is being submitted along with offer.

14 Indicate shipping weight (net and gross) and the container size and the maximum number of cylinders that can be shipped in one container.

15 Confirm acceptance in Toto of the terms and conditions of our “General Purchase Conditions for Imports (GPC)” sort with Enquiry documents.

16 Confirm acceptance to part order (however, individual quantities will not be split)

17 Confirm acceptance of price reduction schedule for delay in deliveries specified in GTC / Enquiry Documents.

18 Confirm goods to be supplied by you shall be guaranteed for performance as per the GTC / Enquiry documents.

19 Confirm acceptance of payment terms as stated in the tender inquiry tthrough irrevocable letter of credit against dispatch documents through Bank and against furnishing performance bank guarantee as per attached terms and conditions (valid till expiry of materials equipment guarantee period).

20 Letter of Credit shall be opened through a Govt. of India Bank and hence need not be confirmed. However if you still insist confirmation charges

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shall be to your account.

21 For Indian vendors prices quoted must exclude transit insurance charges upto the delivery point.

For foreign vendors, price quoted shall be on FOB and C&F basis.

22 All Bank charges and stamp duties payable outside India in connection with payments to be made under this Purchase order shall be borne by you. All bank charges and stamp duties payable in India shall be borne by the Purchaser.

23 For Indian vendors All taxes duties and levies of any kind payable shall be borne by you.

For foreign vendors, the taxes and duties upto FOB/ C&F shall be borne by the vendor.

24 Direct offer without the intermediary of an Indian agent will only be considered. Please confirm that your offer does not include any Indian Agent / Agency commission.

25 Please indicate name and address of your Bankers.

26 All correspondence must be in ENGLISH language only.

Name Designation Office Stamp

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SELLERS OFFER NO. ……………………………

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ANNEXURE V

SHIPPING CLAUSE FOR LINER CARGOES 1 SHIPPING: (Foreign Vendors) 1.1 All shipment of materials shall be made by first class direct vessels through the shipping co-

ordination committee as per procedure detailed hereunder. The Vendor shall arrange with Vessels owners or F̀orwarding Agents' for proper storage of the entire cargo intended for the project in a specific manner so as to facilitate the handling and off loading at the port of destination and to avoid any over carriage at the port of discharge. All shipments shall be under deck unless carriage on deck is unavoidable. All materials shall be packed neatly and put in standard containers and loaded on to the ship. All hiring charges for containers shall also be borne by vendors and OMCs’ shall not reimburse any amount towards this.

1.2 The bills of lading should be made out in favour of IOC/HPC/BPC in line with the PO quantity and the quantity supplied. All columns in the body of the Bill of Lading namely marks and numbers, material description, weight particulars etc. should be filled in accurately and such statements should be uniform in all the shipping documents. The freight particulars if applicable, should mention the basis of freight tonnage, heavy lift charges, if any, surcharge, discount, etc. clearly and separately and the net total freight payable shown at the bottom.

1.3 OMCs’ reserves the right to place order on either F.O.B or C&F basis. In case of F.O.B contract, OMCs’ shall arrange shipping arrangement through Ministry of Surface Transport (MOST), Government of India and the details of the same shall be intimated to Vendor. Vendor should co-ordinate with the authorised shipping agent of MOST and accordingly arrange for the transportation of goods.

1.4 Details of shipment along with the documents required for arranging Transit Insurance shall be submitted to Individual Oil Company well in advance.

2. F.O.B. / F.A.S. CONTRACTS (IMPORTS)

Shipping arrangements will be made by the shipping Coordination and Chartering Division, Ministry of Shipping & Transport, New Delhi (Cable : TRANSCHART, NEW DELHI TELEX : VAHAN ND – 2312, 2448 & 3104) through their respective forwarding agents. Nominees as mentioned below to whom adequate notice of not less than six weeks / about the readiness of cargo for shipment should be given by the sellers from time to time for finalizing the shipping arrangements.

Area Forwarding Agents / Nominee a) U.K. (including Northern Ireland) M/s. Schenker & Company (also Eire) the North Continent of 2000, Hamburg-II Europe (West Germany, Holland, P.O. Box No. 1130 Belgium, France, Norway, and Sweden CABLE : SCHENKERCO, HAMBURG Finland & Denmark) and ports on the TELEX : 21700433 Continental seaboard of the Medite- -ranean (i.e. French & Western Italian Ports) and also Adriatic Ports b) U.S.A. & Canada M/s. Opt Overseas Project Transport Inc. (For USA Atlantic & Gulf Ports (A Thyseen Haniel Logistics Co.)

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Conference memberline vessels are 46, Sellers Street, Keanry N.J. 07032 Also permitted) Tel. : 01 998 7771 Telex : 673 3586 Fax : (201) 998-7833 c) Japan The First Secretary (Commercial) Embassy of India Tokyo, Japan CABLE INDEMBASSY TOKYO d) Australia The Shipping Corporation of India Ltd. Shipping House, 229-232, Madame Cama Rd. Mumbai 400 021. Cable : SHIPINDA, MUMBAI. e) Black Sea Ports of Bulgaria & The Secretaries-Indo-Soviet Shipping Rumania Service C/O. The Shipping Corporation Of India Ltd. Shipping House 229-232 Madame Cama Road Mumbai 400 021. Cable : Shipindia Bombay (For Sovinship) f) Poliso Ports The Secretaries-Ind0-Soviet Shipping Service C/o. The Shipping Corporation Of India Ltd. Shipping House 229-232, Madame Cama Road Mumbai 400 021. Cable : Shipindia Bombay (For Indopol) g) Other Ports (excluding) the Black Shipping arrangements will be made Sea Ports of Russia & Rostock directly or though: (G.D.R.) The Secretaries-Indo-Soviet Shipping Rumania Service C/o. The shipping Corporation Of India Ltd., Shipping House 229-232, Madame Cama Road Mumbai 400 021. Cable : Shipindia Bombay.

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3. The Bills of Lading should be drawn so as to show

SHIPPERS THE GOVERNMENT OF INDIA CONSIGNEE HINDUSTAN PETROLEUM CORPN. LTD. INDIAN OIL CORP. LTD. BHARAT PETROLEUM CORP. LTD.

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ANNEXURE VI SPECIAL TERMS AND CONDITIONS FOR SUPPLY OF COMPOSITE CYLINDERS FITTED WITH S.C. VALVES FOR LPG USE 1. An open competitive tender is solicited through Two Part Bid system. PART I - Unpriced Bid PART II – Price Bid 2. Process for Evaluation of the Unpriced Bid: a. The Unpriced Bids of all parties who have submitted the tender shall be opened in the

presence of all the parties who may like to be present. b. The Technical Evaluation of the Un-priced bid shall commence subject to meeting the

Eligibility criteria. c After evaluation of the Unpriced bid, the price bid of only short listed parties shall be opened.

(the date / time / venue will be intimated in writing to all short listed parties). d Unsolicited / conditional discounts if offered by any party will not be considered and parties

offering such unsolicited discounts are liable to be rejected. e. Track record or any other parameter considered relevant by the Corporation. 3. The cylinders against the PO shall be supplied with in a period of 9 months from the date of PO

or approval of drawings by Oil Companies which ever is later. No escalation/de-escalation shall be permitted during the validity of the contract/extended validity. There shall be a provision of placing a repeat order with in a period of 12 months from the date of PO at same rates, terms and conditions of original PO. The minimum repeat order quantity for the Industry as a whole shall be 25000 cylinders and maximum shall be 100000.

4. HPC, on behalf of HPC/BPC/IOC, reserves the right to negotiate with tenderers and counter

offer the rate if required. Distribution of order quantity shall be based on the ranking of the original quotations (considering VAT implications wherever applicable) and subject to the maximum of offered capacity.

5. a The offers shall be evaluated on Net Delivered Price ( NDP ) basis per Plant considering VAT

implications. The offer shall include ex-work price, all statutory levies like excise duty, custom duty, sales tax / VAT, freight inclusive of loading, unloading, packing charges, including the cost of self closing LPG valves with cap but excluding the Octroi and Entry Tax for each of the Plants as given in the price bid format.

b. Any Service Tax , VAT or any other form of statutory levies or cost as on closing date of the tender will be treated as included in NDP.

c. Cenvat or any other statutory levy as applicable for imports on all raw materials as applicable including S.C. Valves shall be considered by the tenderer while quoting.

d. For the purpose of evaluation the net delivered price shall be considered and the foreign vendors will be loaded with notional custom duty, landing charges, inland freight etc. to arrive at the net delivered price.

6. (a) Assessed Capacity : Plant’s manufacturing capacity and testing facilities shall be certified by the TPIA who has certified the Plant for ISO 9001 but should not be the same who is engaged for certifying the Composite Cylinders. OMCs’ reserve the right to re-verify the

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capacity before / after the price bids are opened. While accepting orders from OMCs’, the successful tenderers shall ensure that the total order quantity accepted by him from all OMCs does not exceed the assessed capacity of Plant.

(b) OMCs’ reserves the right to verify the capacity at any time either before awarding the contract or during the currency of the Tender. In case of any discrepancy noticed before award of the contract the tender can be rejected. In case some discrepancy is noticed during the currency of the Tender, OMCs’ reserves the right to amend the order quantity suitably. All financial risk, cost & penalties on account of this would be on the party. OMCs’ also reserves the right to take action as deemed fit which is inclusive of putting the manufacturer under suspension / holiday. OMCs’ reserves the right to amend / cancel the purchase order quantity of any party during contract period considering quality of Cylinder and supply performance.

7. Tender may be cancelled for a particular Plant or fully at the sole discretion of OMCs’. 8. In the event it becomes necessary for any of the OMCs’ to procure Cylinders at different

rates, then the OMC reserves the right to make order allocation in such a way so as to enable the OMC to get maximum advantage.

9. OMCs’ reserve the right to terminate the contract at any time before the expiry of contract

period in case it is established that the cylinder manufacturer has been indulging in malpractice / Manufacture of spurious cylinders / un-authorised manufacture of cylinders or on such other grounds that is considered by the OMCs’ to be in contravention of the contractual obligations.

10. OMCs’ reserves the right to either increase or decrease the quantity in any Plant at their sole

discretion at the same price, terms and conditions of the order. The total quantity initially ordered shall not exceed 100000 cylinders but there is a provision of Repeat PO at same rate, terms and conditions.

11. The successful vendor shall submit all documents like the Bill of Lading, Approval from

CCOE, Invoice etc. as required by Customs authority for payment of Customs Duty and obtaining custom clearance.

12. SELF CLOSING LPG VALVES ( without pressure relief device or melt fuse ) :

SC valves for the Composite Cylinders shall have to be as per design acceptable to OMCs’. The Self closing LPG valves shall be of 25.6 mm outlet dia suitable for DPR manufactured in line with IS 9798 and conforming to design, material and performance test requirements of IS 8737 and bung thread requirements of the Composite Cylinders, approved by PESO and OMCs’. It is essential that the SC Valve design is accepted by OMC since the Valves have to be in line with OMC requirements. The SC valve shall be without Pressure Relief Device and Melt fuse. Vendor has to state the name of the supplier from whom SC valves shall be procured along with the third party certificates and PESO approval for use of the valves with Composite Cylinders. The SC valve manufacturer shall be an Indian manufacturer approved both by OITC and also PESO. The valve gasket shall be in line with requirements approved by OMCs’.

14. Technology Details: The objective and philosophy of this Pilot project to Market Composite Cylinders has been explained in this tender Document. (Annexure III).

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The vendor shall give complete details of the process used for manufacturing Composite

Cylinders. It shall include the details of manufacturing process, the raw material used, the test procedures, test facilities, the Quality Assurance Plan for stage wise inspection of cylinders during procurement of raw materials, manufacturing and for the finished product. During the technical evaluation of the UPRICED BID, Oil Companies or the consultant appointed by Oil Companies shall have the right to ask for any information related to the manufacturing, process, testing or any other detail as is required regarding the Composite Cylinders. The vendor shall provide all such information asked for. Failure to provide any information, as asked, for will lead to disqualification of the vendor.

ANNEXURE VII TECHNICAL SPECIFICATIONS FOR COMPOSITE CYLINDERS MANUFACTURING & IN PROCESS QUALITY MONITORING FACILITIES: All Composite Cylinder manufacturers shall have in house facilities required for Composite Cylinder Manufacturing, In-process quality monitoring and testing. The cylinders shall be Fully wrapped with non metallic, non load sharing liner or without liners. The Composite Cylinders shall

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be designed for non-limited life and shall meet the requirements as stated in EN 12245/ISO 11119-3. The definitions of various terms as stated in EN 12245/ ISO 11119-3 under the head Terms, Definitions and symbols shall be referred to. The design and drawing for Composite Cylinders along with the SC valve shall be approved by CCOE. The SC Valves shall be in line with the technical specs as stated in the tender document. Copies of these drawings duly approved by CCOE, shall be submitted along with the tender documents for records and perusal. Detailed design calculations, if required by CCOE shall be submitted by the vendor. In case the vendor does not meet the technical specifications, his offer is liable to be rejected on technical grounds. A. TECHNICAL SPECIFICATIONS FOR LPG CYLINDERS

1. The specifications given below do not form an exhaustive list. Manufacturers shall follow all other specifications given in the relevant ISO standards, CCOE approved drawing & requirements as stipulated in the CCOE approval along with instructions issued by OMC from time to time, even if they have not been spelt out here.

2. All EN/ISO and other standards referred to in this tender document imply their latest version along with amendments made from time to time.

3. Design, colour coding & markings on the Outer casing will be advised by OMCs’ after discussion with the successful bidder after award of PO. The decision of OMCs’ shall be final & binding. Similarly, any change in the safety slogan or change/addition in other details to be screen printed on the cylinders will have to be complied by the manufacturer.

4. Manufacturers are required to emboss their abbreviated name & logo on the upper portion of the cylinder moulded casing. The abbreviated name & logo shall be used only after approval has been obtained from CCOE & IOC/BPC/HPC.

5. Vendor has to submit the test certificate for the prototype test ( refer clause D.1 of same annexure), certified by TPIA, carried out for the composite cylinder fitted with SC valve which is required as per this tender. Complete specifications of the cylinder and the operating parameters for the cylinder fitted with valve for which the prototype test has been carried out shall also be provided.

6. Anti Static Device : Anti static device to prevent generation of Static electricity during the filling operation has to be provided. Vendor has to submit the details of this device in his bid.

B. GENERAL SPECIFICATIONS:

1. Composite Cylinder shall be designed, manufactured and tested as per EN-12245 /ISO 11119-3. Additional tests over and above those specified in EN 12245/ ISO 11119-3, which the manufacturer carries out on the Composite Cylinders, shall be stated separately. The cylinders shall be Fully wrapped with non metallic, non load sharing liners or without liners and conforming and meeting the requirements as stated in EN 12245/ISO 11119-3 and shall be designed for NON-LIMITED LIFE. The water capacity of the cylinder shall be 23 to 25 litres suitable to carry minimum 10 kg LPG at filling ration of 0.442 at 15 deg C.

2. Ambient Temperature for all tests to be carried out on composite cylinders shall be taken as 40 deg C.

3. The Composite Cylinder shall have a valve protection shroud which preferably should be either complete or in “C” shape. The shroud shall be such as to facilitate easy automatic

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fitment of filling equipment testing equipment on valve and the pressure regulator. Also, it shall be provided with space for gripping of cylinder with two hands for manual movement." ( covering min. Of 75% the circumference of VP ring portion)

4. The Cylinder shall have : a) Ultraviolet protected Composite layer & outer casing. b) HDPE injection moulded outer casing.

5. The Response time from either side, i.e OMC and vendor, once the documentation is submitted shall not exceed 5 working days. Documentation includes drawing, QAP, test reports or any other document.

6. Quality Assurance Plan : After the award of PO to supply cylinders, the successful vendor shall submit the detailed Quality Assurance Plan (QAP ) approved by TPIA for manufacturing, testing, Inspection, record keeping etc. QAP shall include QAP for incoming raw material, finished product, details of tests that shall be carried out, certifications, format of certificates, etc. The QAP approved by TPIA shall be submitted to the respective Oil Companies for their review and comments with in 10 working days from the award of work or approval of drawings which ever is later. The observations of Oil Companies shall be incorporated in the QAP in consultation with the TPIA. If required, the vendor shall arrange for a meeting between the TPIA and OMCs’ to discuss the QAP at no extra cost to Oil Companies. This meeting shall be in India. The approval for QAP & drawings shall be given on Industry basis.

7. DESIGN & DRAWING :-

i. Finished Composite Cylinder :

The Composite Cylinder shall be designed and manufactured in conformity with EN 12245/ISO 11119-3. The manufacturer shall prepare a fully dimensional drawing of all parts that constitute the finished cylinder to be supplied and submit the same along with the Unpriced Bid to Companies for approval. The drawing shall include all the information regarding the dimensions, specs, etc. It shall also include:

a. Tolerances on all dimensions, including out of roundness & straightness. b. Specs of the material(s), material properties and the reinforcement pattern. c. Details of exterior coating shall be defined. d. Test pressure and the minimum burst pressure for the design. e. Any special characteristics or special limitations. f. Details of Composite overwrap, fibre , liner , matrix. g. Design Life of the Cylinder.

8. The cylinder shall be designed for filling LPG having minimum working pressure of 1.66 Mpa

at 65o C, in line with the CCOE approval and all other requirements of OMCs’. The drawing of Composite Cylinder including the SC valve & design shall be certified by Third Party Inspection Agency and approved by PESO shall be enclosed along with the Bid. The Water Capacity of the cylinder at 15 deg C shall be specified by the vendor on the drawing. The Composite shall be translucent so that the liquid Gas Level shall be visible from outside in day light.

9. The complete manufacturing process for composite cylinder shall be carried out in-house by manufacturers at their premises.

10.The internal / external surface of the cylinder shall be free from any defects. Cylinders with surface defects such as cuts, dents, wrinkles, waviness etc. shall not be accepted. In addition there shall be no visible foreign matter present inside the cylinders.

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11.Each cylinder shall meet requirement of WATER CAPACITY as per drawing approved by CCOE. Only positive Tolerance on water capacity is permitted.

12. It is preferred to have Cylinders with constant tare weight ( i.e all cylinders having same tare weight). Variation of +/- 50 gms ( as observed on Indian soil ) subsequent to rounding off to single decimal digit as per International standards is permitted. The cylinder tare weight shall be stated on the cylinder by way of permanent marking.

13. The Air pressure inside the cylinder must be equal to atmospheric pressure before final despatch.

14 S.C Valves confirming to design, material specifications, type test & performance test requirements of IS:8737 and OMCs’ requirements but with outlet threads in line with the Bung threads of the cylinder certified by Third Party Inspection Agency and approved by PESO shall be procured and used by the Cylinder Manufacturers. The SC Valve stem threads shall be compatible to the valve boss / cylinder Bung and shall have the design approval from PESO in line with OMCs’ requirements. OMCs’ reserve the right to evaluate the BUNG design and the thread design and take a decision to accept or reject the design. At the time of supply of cylinders, the test certificate for S.C valves has to be submitted at the Plant along with other documents.

15. The SC valve manufacturing and testing facility shall be certified by TPIA for conformity to IS 8737 and the certificate shall be submitted along with the Bid. OMCs’ reserves the right to evaluate the Bung Design and fixing of SC valves and take a decision to accept or reject the design.

16. OMCs’ reserves the right to get the material tested independently at vendor’s cost. 17. Any change in the safety slogan or change in other details of markings on the cylinders will

have to be complied by the successful tenderer. 18. S.C .valves shall be provided with SAFETY CAPS made up of virgin derlin material as per

the enclosed drawing & specifications. The Safety caps have to be procured from the OMC approved vendors. Details enclosed as per Annex. The vendor has to give a No Objection to OMCs’ for procuring valves for future requirement directly from SC valve manufacturer in line with the design of the SC valve used for the cylinder supplied by them and there shall be no licence fees, proprietary charges, violation of patents rights claim by the vendor.

C. MATERIAL & MANUFACTURING SPECIFICATIONS ( to be Certified by TPIA carrying out

Facility Inspection ) :-

1. Non metallic liner designed for no load sharing :- The cylinder with non-metallic liner shall be designed as if the liner shall be non-load sharing. The liner material shall be compatible with the gases intended to be used as determined by EN ISO 11114-1/ 11114-2. The metal end boss used in the liner shall be considered part of the liner material and shall fulfill the material requirements specified in the relevant standard. The design of the neck ring shall be as per EN 12245/ ISO 11119-3. Liner shall be HDPE blow moulded having compatibility with LPG as determined by EN ISO 11114-1. The minimum thickness of liner for manufacture of body shall be as determined by the design calculation according to EN12245/ISO 11119-3 and same shall be stated on the drawing. Liner may be inflated with air to correct volume before and during winding.

Following properties shall be specified on the drawing in line with EN 12245/ISO 11119-3: a. Density.

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b. Melting Point as determined by ISO 75-1 & ISO 75-3 for thermoset materials. c. Glass transition temperature as determined by different scanning calorimetry. d. Composition e. Compatibility with the contained gas as determined by EN ISO 11114-2. f. End boss design and material in accordance with EN 12245/ ISO 11119-3.

2. Cylinders without liner or made by joining two halves : For cylinders without liners, cylinders manufactured with two halves joined together shall meet all the additional requirements of manufacturing and testing in line ISO 11119-3 even though the basic code followed is EN 12245. This shall be a part of prototype test.

3. END BOSSING shall be integrated HDPE injection moulded with metal insert. The end boss shall be melted to liner to form an integral part of the liner and shall fulfill the requirements of the relevant standards given in EN 12245/ ISO 11119-3. The external diameter & thickness of the formed neck end of liner shall be able to withstand the torque applied in fitting the valve to the cylinder. The fibre shall be in contact with the boss all over the circumference. The material of the End Boss should be mentioned on the drawing. The metal end boss bearing the cylinder thread shall be designed to withstand the torque applied in fitting the valve to the cylinder and the test specified in the code.

4. Composite over wrap :-

a) The material of Composite over wrap provided on the liner shall be specified on the drawing. Appropriate procedures shall also be defined for the winding and curing process to ensure good repeatability and traceability. For winding all parameters as stated in EN 12245/ ISO 11119-3 shall be defined and monitored.

b) Fibre shall fully cover all liner surfaces. Composite shall be fully cured according to material supplier advice.

c) Thickness obtained after the full wrapping of the composite shall not be les than the minimum defined thickness specified in the drawing.

d) End plug to be provided at opposite end of neck & having common axial centre line with the neck. Plug shall fully in contact with fibre all around the circumference.

e) Manufacturer shall have system & tools to define & monitor following parameters for repeatability & traceability:-

• Percentage of the components of the matrix system. • Batch no. of the fibre used • Winding tension per strands • Winding speed • Winding angle& /or pitch of each layer • Nos. & order of layers • Polymerisation cycle & process • Procedure used to obtain correct impregnation

6. Ultraviolet Surface coating over composite: Paint shall be a two component based

Polyurethane clear solvent based paint. Shade of the paint to be applied will be decided by IOC/HPC/BPC. The minimum UV coating shall be 10 microns. Details shall be stated on the drawing.

7. Outer HDPE injection moulded casing: The outer casing shall be HDPE injection moulded type. It shall preferably be a three piece construction with pieces fitted in each other by joggling with minimum 10mm overlap. The 2 nos. of joggling thus formed shall be facing downwards on an upright cylinder. Provision has to be made in the outer casing so that the Liquid Level of LPG is visible upto bottom of the cylinder. Vendor to also review for

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providing a band of minimum and maximum level of LPG when the cylinder is filled with the stated net weight.

a. The upper portion shall provide suitable cover to the S.C. valve. It shall have a ring top with gaps provided for holding the cylinder with two hands. It shall also provide appropriate gap for easy access to the S.C. valve from sided and from the top required for fitting the regulator / filling guns / online testing equipment.

b. The middle portion shall be provided with suitable nos. of opening / slots without sacrificing the strength of the casing for reading liquid level.

c. The bottom portion shall be provided with slots at bottom & shall provide a covering to the bottom of the composite base also, The height of the footring bottom portion shall provide a clearance of minimum 8 mm between the ground & bottom surface

d. The outer casing shall be so designed that it covers minimum 60% to 75% of the inner casing. But this should not obstruct visibility of LPG inside the inner casing.

8. Marking on the cylinder :- The cylinder markings shall be as decided between the supplier and IOC/HPC/BPC and shall be stated in the drawing approved by IOC/HPC/BPC. However, following markings shall be specified:

a. On bung : The bung shall have marking for Sr.no of cylinder, Manufacturers name, test

date, tare weight of the cylinder and the name of OMC ( IOC/HPC/BPC). Depth & height of marking shall be 1 mm & 5mm ( minimum ) respectively.

b. On VP ring top : VP ring top shall have marking for LPG, water capacity in litre, Net wt. in kg, Test pressure & design pressure in MPa, Applicable code of manufacturing , Sr.no of cylinder & test date of cylinder. Vendor to give details of Bung marking on the drawing. .

c. On Outer casing vertical portion: HPCL/BPCL/IOCL LOGO & safety slogan. d. On footring: Name of manufacturer, IOC/BPC/HPC, INDANE/HP GAS/BHARAT GAS,

IOC/BPC/HPC should be punched/embossed on the Footring/outer casing as per OMC’s requirement.

e. The tare weight marking shall be discussed at the time of finalization of drawing. However, it should be clearly visible.

All the markings on the casing shall be casted in the body of casing except the Sr.no. Complete details of marking will be as per the design of the casing which will be finalised after discussion with the successful manufacturer.

9. VALVE FIXING:

a) The internal surface of the cylinder must be thoroughly cleaned before valve fitment and the same must be devoid of any foreign particles.

b) Valve should be fitted on the cylinder and should be tested with pneumatic pressure at 15 to 20 bar/ or as per code requirement to ensure that no leakage takes place from the threads.

c) The valve tightening torque must be specified on the drawing approved by CCOE. d) Finished cylinder should be stacked vertically with safety cap fitted on valve.

10. Drawing Approval : After award of PO, the drawing of composite cylinder shall be

submitted to the individual Oil Company for final approval with in 10 days of award of PO. The drawing approval shall be given on Industry basis with five days from the date of submission of drawings. CCOE approval shall be taken for this drawing.

D. PROTOTYPE & PRODUCTION TESTING REQUIREMENTS :

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1. PROTOTYPE TESTING & CERTIFICATION:- Prototype testing test incl. the Fire test as per EN 12245/ ISO 11119-3, Clause A-5, D2, D-3 of this Annexure and Technical requirement as stated in the tender shall be carried out on the cylinders of identical design & same nominal dimensions for which approval is taken from CCOE, at no extra cost to OMCs’. The prototype testing certificate from TPIA shall be submitted to OMC for records & perusal. Manufacturer shall again provide the prototype test certificates along with the first batch of cylinders supplied to OMCs’. Results of permeability test can be submitted with in 40 days form the date of closing of sale / down loading of tender. For Elevated temp test the vendor can submit the test report for test carried out on earlier sample of similar prototypes except the SC vales as required by OMC.

2. Fire Test for Composite Cylinders : The Fire test shall be performed on the cylinder fitted with SC valve (of the type offered). The cylinder fitted with SC valve shall not explode/ rupture violently; there shall be no Missile Effect and BLEVE. It shall be performed with Cylinder kept in both positions i.e Horizontal and Vertical. The test shall be performed in both positions i.e Horizontal and Vertical with LPG filled upto 75% & 40% level.

3. Torque Test: In addition to torque test specified in EN 12245/ ISO 11119-3, additional test has to be conducted on Bung to establish it’s integrity and performance when the valves are subjected to repeated valve screwing/ unscrewing operations. This has to be done on three cylinders where the screwing and unscrewing operation has to be carried out 5 times. The SC valve shall be tightened as per designed torque and kept for a day. The next day it shall be unscrewed and then re-tightened. Before re-tightening the bung threads have to be checked. After tightening, Pneumatic Leak test shall be performed. This shall be performed 5 times and the time gap between each screwing and unscrewing operation shall be minimum 24 hrs. The test has to be verified by TPIA and results of Bung performance have to be submitted. This shall be part of prototype test.

4.PRODUCTION TESTING AND CERTIFICATION: Production testing on Composite Cylinders, shall be carried out as per EN 12245/ ISO 11119-3 by the manufacturer at no extra cost to OMC. Test shall be carried out on the liner, finished cylinder, composite material, SC Valve etc. i.e for all materials in line with EN 12254/ISO 11119-3/ IS 8737 by taking samples in presence of TPIA. The TC and Records for these tests shall be checked & verified by a Third Party Inspection Agency approved by OMC/CCOE & same to be furnished to OMC along with the supply of cylinders. Additional Tests as stated in tender need to be carried out. The test reports shall be furnished as per formats given in EN 12245/ ISO 11119-3. These formats shall be further discussed with TPIA and OMCs’ during firming up of QAP process.

5. Samples for all raw material procured for manufacturing composite cylinder i.e liner, cylinder halves, reinforcement fibre, resin, etc., samples have to be drawn after receipt of material at the works in presence of TPIA before commencement of production of Composite Cylinder. The samples shall be tested for critical parameters as defined in EN 12245/ ISO 11119-3 and given in the test certificate for batch certificates issued by the original manufacturer, at a Lab approved by TPIA. The lab test results along with the original manufacturer’s test certificate shall be submitted to TPIA for review and approval. All these documents shall be submitted to OMCs’ also.

6. Hydrotest: The cylinders hydrotest pressure shall be as specified by the manufacturer or in line with code requirements, which ever is higher. However, the minimum hydrotest pressure shall be 30 kg/cm2. Arrangement shall be made for inspection of bottom portion of the cylinder during the test.

7. Pneumatic Test : The cylinder should be filled with the air and tested for any leakage at a pressure of 15 to 20 bar for a period of minimum 60 sec or in line with code requirement. Provision to be made for rotating the cylinder during the test.

8. Marking compliance as per the OMC approved design scheme of marking. 9. Inspection & Quality Control:

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1. If and when necessary, the manufacturer will be required to carry out additional testing/inspection over and above what is required in code.

2. Deficiency in the manufacturer’s manufacturing facilities or with the finished product, if found, OMC reserves the right to suspend the manufacturer’s production and/or dispatches without any notice.

3. The cylinder manufacturer shall check the valves for any defects/leakages as per IS 8737. Appropriate action shall be initiated against the cylinder manufacturer in case any defects are observed in the valves.

OMC may also witness the various tests along with TPIA at manufacturer’s work. Necessary advice in this regard shall be given to the manufacturer well in advance and the manufacturer shall have to liaison with the TPIA/OMC for this joint inspection. However the transport, boarding charges etc. for OMCs’ visit will be borne by the OMCs and not to be considered in the quoted rate. 10. The tare weight of the cylinder shall be clearly stated for all cylinders supplied by the party. E. SPECIFICATIONS FOR LPG : The term “LPG” means for all practical purposes Propane - Butane Mixture or Commercial Butane as per specifications given in IS 4576 –1999. ( Refer Annexure XVI.) The max. vapour pressure at 40 deg C shall be 1050 kPa for Propane - Butane Mixture and for Butane shall be 520 kPa. F. ADDITIONAL REQUIREMENTS : 1. Training: a. The successful vendor shall provide training, at his manufacturing unit ’s, to representatives of

OMC’s towards complete manufacturing process of Composite Cylinder, testing, handling, pre filling inspection of composite cylinders, retesting of the Composite Cylinders in line with the various applicable ISO / EN standards.

b. The successful vendor shall help OMCs’ in setting up facilities both for routine testing and for mandatory/ statutory testing of Composite Cylinders in India. They shall also help OMC’s in providing necessary training to the Staff for carrying out these tests. This training shall be in India and shall be separately held for three Oil Companies. Two such trainings have to be provided for each OMCs.

c. The cost of travel, boarding and lodging for training for the OMC Officials whether in India or abroad shall be borne by the OMCs’ but the cost of training shall be included in the rates quoted by the successful vendor. The training for 1a shall be in two batches and each batch shall comprise of minimum 6 to 8 Officers. Training for 1b shall be in the OMC designated Plant.

d. Successful Bidder shall assist OMCs’ to set up testing facilities for periodic testing of Composite cylinders by providing complete documentation containing details of facilities, work stations, procedure, equipment specs etc. after consultation and discussion with OMCs’. The documentation shall be approved by TPIA engaged to certify the cylinders.

2. Scope of Third Party Inspection Agency (TPIA): The TPIA for the job shall be approved by

Chief Controller of Explosives, Nagpur and OMC. Scope of inspection to be carried out by TPIA is enclosed as Annexure XIII. However, the inspection shall not be restricted to this scope and shall also include any other test in line with EN 12245/ ISO 11119-3 or as required by CCOE/OMC.

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The scope of TPIA shall include inspection in line with QAP, Tender terms and conditions and Certification of all Composite Cylinders in line with the applicable standards and the additional tests specified by OMC and CCOE. TPIA shall also certify the SC valves fitted with the cylinder in line with the Indian Standards and OMC specs and the Data sheet (Annexure XII ) filled in by the vendor. Successful bidder shall arrange a meeting between OMCs’ and TPIA to firm up the scope of Inspection. The meeting shall be held at Mumbai.

3. RFID TAGS FOR COMPOSITE CYLINDERS: The Composite Cylinders and the spare outer jackets shall have a RFID TAG of Low Frequency fixed on the cylinder. The Tag shall be preferably fixed on the Handle of the outer jacket. The TAG shall have ATEX Certification for use in Hazardous Areas i.e Zone 1, Gas Group IIA & IIB with ambient temp of 50 deg C. The test certificates, ATEX certification and other documents related to Tags shall be certified by TPIA. The Vendor shall also give the details of Compatible Readers to be used for these TAGS. These readers shall also be certified for use in Hazardous Area Application i.e Zone 1, Gas Group IIA & IIB. Details in this regard shall be furnished in the tender. Vendor has to give details of TAGS which he is currently providing on the Composite Cylinders. The TAGS have to be procured form OEM only.

4. The cylinder manufacturer shall give complete details of the cylinders as per Format given below. The Details shall be given in a CD, IN MS EXCEL FILE Two CDs’ shall be given one to Plant & other to IOC/BPC/HPC Marketing HO. The vendor shall also give a list of Cylinder Sr. No. along with the RFID TAG ID. This shall be submitted in soft form for records. Similarly the spare Outer Jackets shall also be provided with RFID tags and details of same shall be submitted. These shall be given along with all the other documents and shall be given with each lot supplied to Plant. The required information in soft form to be provided in the format given below:

Format for Furnishing Cylinder Details in Soft Form( the format shall be firmed up in consultation with the successful vendor after award of PO). Name of Manufacturer Identification Mark Detail (As approved by OMC ) Name of SC Valve Manufacturer

Cylinder Sr. No. along with RFID TAG ID

Tare Weight Test Date Batch no./Mfg. date of Cylinder/ SC Valve

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ANNEXURE VIII

TECHNICAL TERMS AND CONDITIONS FOR S.C.VALVE FOR COMPOSITE CYLINDERS (PROCUREMENT OF COMPOSITE CYLINDER FITTED WITH VALVES )

A. GENERAL

(a) Self Closing Valves with 25.6 mm outlet dia and without Pressure Relief Device or Melt Fuse shall be procured / arranged from only CCOE and OITC approved Indian Valve manufacturers and should confirm to the Technical Specifications and design drawings as enclosed herewith. The valve shall be such that it can be used with DPR manufactured in line with IS 9798.

(b) The cylinder and valve manufacturer shall pass on the rights and technology for future procurement of SC valve design required for Composite Cylinders to OMCs’ so that same can be procured by OMC as and when required in future. No Royalty, payment towards patents right or any other payment shall be charged from OMC for these valves and OMC’s shall have the freedom to procure the SC valves required for Composite Cylinders in line with the specs/ requirements, from any manufacturer in India.

(c) S.C.Valve shall conform to the performance test requirements, material specs, etc. shall conform to IS 8737. However, the valve threads shall conform to the bung thread specs in line with the drawing approved by CCOE and OMCs’.

(d) The Cylinder manufacturer shall advise OMC’s the name of valve manufacturer from whom the valves shall be purchased. S.C.Valves shall be inspected and certified by Third party Inspection Agency approved by CCOE and OMC. OITC will have the right to carry out inspection from time to time at the VALVE manufacturers premises to monitor compliance on quality assurances. In the event of quality assurance plan is found to be not satisfactory at Valve manufacturers premises necessary punitive action shall be initiated as deem fit by Corporation including suspension for supplies etc.

(e) Safety caps have to be procured from the OITC approved parties. Refer Annexure IX for details of vendors.

(f) OITC shall have the right to draw samples of raw materials / rubber components / assembled valves from successful tenderer and premises of valve manufacturers for carrying out of detailed testing at LPG Equipment Research Centre ( LERC ), Bangalore / any other Corporation designated testing laboratory. In the event of Valves samples not

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conforming/Meeting the specifications of the relevant IS codes, action shall be initiated against the Cylinder manufacturer by invoking relevant clause of the Tender.

(g) Composite Cylinder manufacturer shall have the complete responsibilities for the quality of valves being procured by them and shall be liable for punitive action in the event of same not found meeting the relevant IS specifications / tender requirements.

(h) Composite Cylinder manufacturers shall be required to submit TPIA Inspection/ test certificates of valves along with the TC of the Cylinder.

All other terms and conditions of the tender shall remain as it is. (i) Scope of TPIA for SC Valves Inspection : The TPIA shall be approved by PESO. i. Design, Material Specifications and Performance test conforming to IS 8737 and

approved by PESO and OMC. ii. Thread specs conforming to Drawing approved by CCOE and OMC.

B. SELF CLOSING LPG VALVES ( without Pressure Relief Device/Melt Fuse) : LPG Cylinder Valves, 25.6 mm Self Closing Type with Vertical outlet and incorporating

vertical spring actuated spindle. Valves shall conform to Kosan Teknova Drawing No.186N502 and valve outlet fitted with "Joint Packing" as per Drawing No.186N512. The material of the valve housing ( Valve body ) shall comply with the physical & chemical properties of Brass as per IS:8737 and the same shall be mandatory.

Valves shall conform to material and performance requirements of Bureau of Indian

Standards Specifications IS:8737 ( Latest Revision ) except for the thread for fixing the SC valve on the cylinder which shall be as per Bung thread specs and design approved by CCOE.. It is however essential that the SC Valve design is accepted by OMC since the Valves have to be in line with OMC requirements. The SC valves shall be duly inspected and certified / marked by Third Party Inspection Agency approved by CCOE and OMCs’.

The dimensional details as well as materials of construction for all other components of all

the valves supplied would be in conformity with the Kosan Teknova Drawings specified above and maintenance of " Inspection and Quality Assurance Formats". Marking on the Valves shall be as per Drawing No.V/002/03 attached in the tender.

C. PLASTIC THREAD PROTECTOR CAP : This cap shall be without markings and dimensions shall be such so that the thread are

protected during transportation. D. SPECIFICATION FOR SAFETY CAPS:

1. Safety Caps shall be of " DUPONT DELRIN 500, CELCON M-90 / M-140 OR TENAC-5010 ( all virgin materials ) approved by OMCs’ suitable for fixing at the outlet of Self Closing Compact Valve ( 25.6 mm dia outlet) as per our drawing attached with Tender Enquiry with Stainless Steel spring clip and soft twin Nylon chord of adequate strength. Material for safety caps should be of Virgin Material. Drawing of safety cap is enclosed.

2. Safety Cap for Self Closing compact Valve for LPG Cylinder complete with spring and soft twin nylon chords with knot fused to ensure that it does not get opened under any

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circumstances. Safety Caps should satisfy all the requirement including material Specifications given in the said Drawing.

(a) Cap must withstand pneumatic pressure of 17 kgf. / sq. cm. (b) Words Indane / Bharat Gas /HP GAS should be embossed on the top of the cap as per

the OMC to whom the cylinders are being supplied. (c) Cap spring should be tempered in such a way that it should facilitate easy fitment / removal

and it should not become loose after at least 1000 operations of opening and closing. (d) (i) Nylon Cord :Twin Cord of diameter 2.50 mm ( combined ) and 275 +/- 5 mm long. (ii) Spring : Stainless Steel. (e) Each Cap should have manufacturer's identification mark embossed on it in addition to

arrow mark. Each cap should be marked with "RD 158178". Month / Qtr. And year of manufacturing should be marked on the cap.

(f) The minimum weight of 10 Safety Caps picked up at random ( bare, caps without spring and chords ) shall be 80 +/- 5 gms.

(g) Safety Caps shall be moulded using Automatic Injection moulding machines only and not by semi automatic / hand moulding machines. Above requirements to be informed to your respective cap vendors.

(h) If it is deemed necessary the samples of Cap Assembly and or Delrin as well as spring material used would be tested by us in a laboratory of our choice and the results so obtained would be final and binding on you.

3. Joint Packing for the SC valve should be procured only from OITC approved parties ( list

enclosed ) and should bear manufacturers identification, Quarter and year of manufacturing.

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ANNEXURE IX LIST OF APPROVED VENDORS FOR SUPPLY OF SAFETY CAPS 1. M/s. Cris Cap Safety Equipments,

A-4 Sheel Apartments, 16th Road, Bandra, MUMBAI-400 050. India

2. M/s. Nirmal Plastic Industries,

A to Z Industrial Estate, Unit No.116, Ganpat Rao Kadam Marg, Lower Parel, MUMBAI-400 013. India

3. M/s. Reliable Enterprise, Unit No.56, Raja Industrial Estate, Off P.K. Road, Mulund (W), MUMBAI-400 080. India 4. M/s. India Plastics Industries, Near Sagaon, MIDC Manpada Road, Opp. New Sharda Mills, DOMBIVLI (East), THANE (Dist.) - 421 201. India 5 M/s Super Plastic Industries Gala no. 2, Mhatre Pada, Opposite W-118 MIDC Phase II, Near Technocraft Industries, Sonarpada, Dombivali East-421 204 India 6. M/s. Reliable Engineers, Unit No.23, Ashok Ind. Estate, LBS Marg, Mulund (W),Mumbai 400 080 India

7. M/s. Jagadamba Engineering Pvt. Ltd., D 165, Phase III. IDA Jedimetla, RR Dist. – 500 055 A.P. india 8. M/s Techno Industries AE-456, Salt Lake City Kolkatta – 64 India 9. M/s N.G. Trexim Pvt. Ltd. 29-B, Ravindri Saran, Room no. 1 E, 3rd Floor,

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Kolkata – 700073 India ANNEXURE X

PARTICULARS OF TENDERER

Please furnish the following details 1. Name of the Tenderer : 2. Address::

Office: Factory : Name of Contact Person : e-mail ID of contact person Tel No. (Office) : (Factory) : Fax. No. (Office) : (Factory) : 3. Constitution of the firm :

a) Sole Proprietor b) Partnership – Registered before Registrar of Firms

(b) Unregistered

c) Pvt. Ltd. Co – d) Public Ltd. Co. –

4. Sales Tax Registration No. ( for Indian

vendors ) :

(a) State Sales Tax/VAT :

(b) Central Sales Tax : (Enclose copies of registration certificates) (c) Sales Tax Exemption Status :

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(d) Name of Bankers & Full Address : (e) Whether the Unit has gone to BIFR : Yes / No

( if yes, provide details ) 5. Excise Duty Registration/VAT : 6. Details of the Major supplies of water capacity 20 lit or more capacity Composite Cylinders(

with Non-Limited life) or of different capacity supplied to various countries/ purchaser in the format given below, in line with Eligibility criteria 3b and 3c. A certificate from the purchaser that the cylinders have supplied to them and regarding the satisfactory performance of cylinder should also be enclosed.

Note: The details of cylinders without PRV or Melt fuse to be submitted.

YEAR NAME OF Co. /Country Water cap. In litre QTY. Nos. VALUE* 2004 2005 2006 2007 2008

• Indicated the Value of executed order. • Use same format for furnishing details for condition 3c of Eligibility Criteria.

Note : 1. Address of correspondence of the user to whom the cylinders were supplied along

with the name of contact person, e-mail ID, contact telephone no. shall also be provided..

2. Value indicates the total value of executed PO. ( indicate currency also) 3. Copy of shipping documents along with purchase order.

7. Vendor to give details of Complaints received for the composite

cylinders supplied in last five years. Details of complaints should be listed.

8. Vendor to give the names of countries along with the complete

details of statutory authorities of these countries who have accorded approval to Composite Cylinders in these countries. The details shall include name of the country. Name of statutory body, contact person in statutory body, the e-mail ID of the person concerned in statutory body or of statutory body where the query can be posted and the postal address for

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correspondence of the statutory Body along with telephone number. This may be provided in a separate attachment. OMCs’ shall be free to send any query to these agencies and seek clarifications.

9. Vendors to give list of cylinders which have been recalled from

market in last three years. Vendor to furnish the details, year wise, stating the reasons of withdrawal form market.

10. Whether the Composite LPG Cylinder is completely

manufactured at Tenderer’s factory. If ‘NO’, list of major bought out components and source for the same.

11. Details of valid CCOE, TPIA certification for manufacture of

Composite LPG Cylinders, SC valves, ISO 9001 certification as per EN 12245/ISO 11119-3, (enclose xerox copies). Originals to be verified at time of technical evaluation:

12. Maximum quantity the vendor can supply in a month to the three

Oil companies put together:

ANNEXURE XI

GENERAL TERMS & CONDITIONS OF CONTRACT FOR PROCUREMENT OF COMPOSITE CYLINDERS FOR LPG USE AND FITTED WITH SC VALVES

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1.1 Purchaser: Purchaser means following:

• Hindustan Petroleum Corporation Ltd. having its registered office at 17, Jamshedji Tata Road, Mumbai 400 020, INDIA

• Indian Oil Corp. Ltd. having it’s registered office at Indian Oil Bhawan, G-9, Ali Yawar Jung Marg, Bandra ( East ), Mumbai 400051. INDIA

• Bharat Petroleum Corp. Ltd. having it’s registered office at Bharat Bhawan, 4 & 6 Currimbhoy Road, Ballard Estate Mumbai 400001. INDIA

The term purchaser includes successors and assigns of HPCL/IOCL/BPCL.

1.2 The Purchase Order for supply of composite cylinders shall be placed by Individual Oil Companies i.e IOC, BPC & HPC for the quantities as mentioned in point 6 of letter Inviting Global Tender.

1.3 Vendor/supplier: Vendor/Supplier means the person, firm or corporation to which this

purchase order is addressed. The terms vendor includes its successors and assigns. 1.4 Goods: Goods means the articles, materials, supplies, drawings, data and other property and

all services including design, delivery installation, inspection testing and commissioning specified to require completing this purchase order.

2 CYLINDERS TO BE SUPPLIED :

The successful tenderers on whom Purchase Order / Contract is placed shall supply Composite Cylinders fitted with SC Valves as per specifications given in the tender to respective OMC as per delivery schedule specified in the Purchase Order placed on the successful tenderer by the individual OMC. This tender is a common tender for three Oil Companies i.e Indian Oil Corporation Ltd., Bharat Petroleum Corp. Ltd. and Hindustan Petroleum Corp. Ltd. The basic design of the cylinder shall be same for all the three companies but the colour of the cylinder, the logo, the markings shall be specific to individual Oil Company. This shall be discussed and incorporated after award of Purchase order. (PO) Approval of Drawings: The manufacturer shall submit the detailed drawing and design of the composite cylinder fit for filling LPG in line with the technical specs and approved by CCOE along with the Unpriced bid. This drawing shall be a representative drawing of the cylinder containing all the details as stated in the Technical specification section, Annexure VII. The drawings shall be approved by OMCs’ Technical Committee on Industry Basis. After the award of PO the successful vendor shall prepare the detailed drawing of the Composite Cylinder and submit to each OMCs in case there are some changes w.r.t the drawing already provided along with the Unpriced Bid, with in 10 days from the award of work. It shall be responsibility of the of OMCs’ to approve the drawing with in 5 working days form the day of receipt. The drawing shall also include the specific requirements of OMC as regards to colour of the cylinder, logo, markings.

No deviation in specification is permitted except by written approval of OMCs. Manufacturing

of LPG cylinders can commence only after final drawing is approved by OMCs. The approval

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for drawing from OMC shall be taken with in 15 days from the date of award of PO by individual Oil Companies.

It shall be in the scope of successful vendor to follow up with Customs for all permissions etc.

required for supplying the cylinders to India, follow up with CCOE to obtain approval for exporting cylinders to India, obtain Filling permission for the cylinders, maintain a follow up with Third party Inspection Agency etc.

3. SECURITY DEPOSIT and PERFORMANCE GUARANTEE : A. Security Deposit: The successful tenderer, other than PSU/NSIC registered manufacturers

shall, within 15 days of placement of order, deposit with each OMC Security Deposit equal to 1% of order value by way of crossed A/c Payee Demand Draft drawn on any Indian Nationalised / Scheduled Banks other than Co-operative Banks in favour of Individual OMC payable at Mumbai or in the form of an irrevocable Bank Guarantee in the prescribed format provided in the tender ( on any Indian Nationalised / Scheduled Banks other than Co-operative Banks ). SD has to be paid separately to each OMC in line with the PO value.

The Security Deposit shall be refunded by individual Oil Company only after successful execution of Order. No interest is payable by the Corporation on the Security Deposit so collected. The Corporation shall be entitled to deduct from the deposit any loss or damage which the Corporation may be put to by reason of any act or defective LPG Cylinders, LD or any other liabilities or default recoverable by the Corporation from the successful tenderer and to call upon the successful tenderer to maintain the deposit at the original limit by making further deposits.

B. Performance Bank Guarantee(PBG): The successful vendor has to submit a Performance

Bank Guarantee which shall be for 10% of order value. Since the supplies shall be made to individual OMCs’ as per PO placed, the vendor shall submit the PBG in line with the value of PO/ material supplied. PBG shall be paid by way of crossed A/c Payee Demand Draft drawn on any Indian Nationalised / Scheduled Banks other than Co-operative Banks, in favour of each OMC and payable at Mumbai or in the form of an irrevocable Bank Guarantee in the prescribed format provided in the tender ( on any Indian Nationalised / Scheduled Banks other than Co-operative Banks ). Please refer clause 16 of this Annexure.

4. SET OFF : Any sum of money due and payable to the successful tenderer (including the

Security Deposit returnable to him) under the Contract, may be appropriated by the Corporation against any claim arising under the Contract against the successful tenderer.

5. PRICE : a. The PO rates shall be firm for the entire period of contract.. b. CENVAT credit available to the tenderers on various inputs including LPG Valves (to be

procured by the Cylinder Manufacturers from OITC approved Valve Manufacturers) may be availed by the tenderers by observing various procedures and completing all the formalities, documentations etc.

The Cenvat credit so availed by the tenderers need not be passed on to the Corporation

separately. However, if the manufacturers for any reason fail to avail this Cenvat credit on various inputs including LPG Valves, Corporation shall in no way assume any responsibility for the same.

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c. In case of amendments / revision in the Excise law/ Custom duty pertaining to finished cylinders and / or Sales Tax on Composite Cylinders during the validity of the contract same shall be adjusted / reimbursed. Suppliers will have to give details of calculation duly certified by concerned authorities, failing which calculations done by the Corporation will prevail & apply. However, no escalation will be paid on account of Excise duty rate change in case turnover of the successful tendrerer exceeds his concessional limit and taxes, levies imposed on account of increase in the annual turnover of the successful tenderer.

Escalation/ de-escalation on any account shall not be permitted.

The tenderers, who submits their offer with VAT implications / applicability, shall also submit the copy of VAT / TIN Registration Certificate along with Technical Bid. The transaction documents issued by such tenderers shall enable the Corporation to claim the VAT credit. In the event of VAT claim / Set Off become non claimable due to non-adherence of procedures at tenderers end, the differential ( VAT Input Tax Credit or VAT set off Amount ) shall be claimed from such tenderers.

d. Transit Insurance : For Indian manufacturers prices quoted shall include transit insurance

charges for supply of cylinders to the respective plant. For Foreign vendors Individual OMC shall arrange for transit insurance. However, for evaluation of bid these charges shall be loaded on vendor’s quoted price. Foreign vendors to provide all necessary documentas required for arranging transit insurance, well in advance.

e. Price Bid evaluation : The Evaluation of Price bid shall be done on the basis of NET

DELIVERED PRICE at each OMC plant.

f. Bank charges /stamp duties / taxes

1. All Bank charges and stamp duties payable in supplier’s country in connection with the payments to be made under this purchase order shall be borne by the Vendor. All Bank charges and stamp duties payable in India shall be borne by the Vendor.

2. For Indian vendor, all taxes, duties and levies of any kind that may be payable unto the stages of putting the material in Plant shall be borne by the Vendor. For foreign vendor the supply shall be on FOB or C & F basis.

3. For Indian vendors, all taxes, duties, levies etc. of any kind payable in India on the cylinders upto the stage of delivering the cylinders to the specified Plant of delivery shall be paid by the vendor. For foreign vendors, the custom duty, landing charges etc. shall be paid by individual OMC,

6. PAYMENT ( for part A of price Bid ) : 1. A. For foreign Vendors :

1. For foreign vendors the payment shall be made through irrevocable LC drawn on State Bank of India.

2. 80% of value of goods supplied shall be released through irrevocable Letter of Credit ( LC ) against submission of despatch documents / Bill of Lading and final clearance of Third Party Inspection Agency/OMC officials.

3. 20% of value of goods shall be released though e-payment after receipt of cylinders at Plant and receipt of all documents like the Filling permission from CCOE etc.

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4. The charges for opening the LC shall be borne by individual OMC and charges for confirmation of LC shall be borne by the vendor.

5. The LC shall be valid for 30 days beyond the committed date of delivery and payment against LC will be made immediately on presentation of despatch documents to Vendor’s bank.

6. The price reduction clause in case of delayed delivery shall be in the LC documents. 7. 80% Payment through L/C or from the office of respective OMC shall be released up on

submission of the following documents:

a) Original copy of Test Certificate for Composite Cylinder issued by Third party inspection agency.

b) Original copy of Test Certificate for Valves issued by Third party inspection agency and as specified in Clause 10 of Technical specs ( annex III)

c) Invoice / Bill of Lading d) Submission of Performance Bank Guarantee.

8. Documents required for release of Balance 20% payment :

a) Filling permission from CCOE after receipt of cylinders at plant & Material Receipt

Report from Plant . b) CD as specified in Technical Specs ( Annexure IIIA) Face Sheet c) Central Excise Gate Pass / Invoice/ Custom Clearance GCN/LR Octroi / Entry Tax

Receipt ( Where required)

B. For Indian vendors 100 % payment with taxes, duties etc. will be made by cheque/e-payment from the office or respective OMC on submission of all documents stated above in addition to Delivery Challan conforming receipt of cylinders at Plant .

C. Payment for part B of the price bid shall be released after completion of respective jobs. 2. The payment shall be made by the Individual Oil Companies to whom the cylinders are

supplied. 3. Payment to foreign Vendors shall be made in the currency quoted by them. The unit rate

quoted in the PO shall remain firm during the entire period of the contract. 4. The payment shall be released through e-banking. The vendor shall submit complete details as

is required for e-payment.

7. VENDOR’ SALES CONDITIONS: Vendor’s standard sales condition, if any shall not be applicable to the offer and only the purchaser’s “General Purchase Conditions: shall apply with the exception deviation specifically agreed between the vendor and the purchaser and brought out in the purchase order.

8. IMPORT LICENSE: Relevant particulars of the import license shall be duly indicated in the shipping document and invoices as well as on the packages consignments.

9. QUALITY CONTROL / SUSPENSION : (a) The successful tenderer is required to strictly adhere to the quality control / inspection

procedures as laid down in the relevant code, QAP. the cylinders shall be manufactured strictly in line with specifications laid down in tender terms and conditions. OITC reserves the right to visit the manufacturer’s work for inspection / audit and the vendor shall extend all necessary support during this inspection/ audit.

(b) As per statutory requirement, the successful tenderer shall prepare Test Certificates, duly signed by Third party Inspection Agency approved by CCOE/OMC. The Corporation

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reserves the right without prejudice to its rights under any of the provisions contained in the Agreement to inspect the LPG Cylinders at the successful tenderer's works for which purpose all required facilities shall be provided by the successful tenderer at his costs.

(c) In case any lapse in quality is detected by officers / representatives of the Corporation, or if any lapse is reported by any statutory authority, like first fill leak quality complaint from any source, malpractice detected by any authority etc., the Corporation reserves the right, without prejudice to the other provisions of the Contract, to order suspension of production and supplies of the Cylinders by the successful tenderer at any time during the currency of the Agreement. The suspension issued by one OMC shall be applicable to all three OMCs’ and no cylinder can be supplied to any OMC till the suspension is revoked.

(d) Such suspension orders will be intimated in writing through e-mail or Fax or Regd. Post. by OITC to successful tenderer. On receipt of suspension order successful tenderer shall carry out detailed analysis/investigation of various factors responsible for failure of the cylinder or quality problems.

Corrective action to be taken for a particular type of failure should be identified and

implemented by the successful tenderer. The successful tenderer shall submit the report of corrective actions, duly verified by TPIA appointed by OMCs’, to OMCs’ who shall take a decision to revoke the suspension based on the adequacy of this report.

The successful tenderer will be required to complete all actions necessary to obtain

clearance from OMC/ OITC for resumption of production and despatch at the earliest but not later than 30 days from the date of suspension.

If the clearance is not obtained from OITC within the said period of 30 days due to delay in

submission of requisite documents bt the manufacturer, the Corporation shall have the rights solely at its discretion to cancel the remaining order quantity , without prejudice to any other right as may be available to the Corporation both under law and the contract terms contained in this agreement.

(e) Despite the order of suspension, if the successful tenderer produces and/or despatches any LPG Cylinders, OMCs’ shall be entitled to refuse taking delivery of such items and the successful tenderer shall not be entitled to claim any damage or compensation for any loss that may occur to him, from the Corporation. In such cases the Corporation shall take necessary action which may be deemed fit against the successful tenderer including withdrawal of approval for manufacturing LPG Cylinders for the Corporation.

10. DELIVERY SCHEDULE / REVISION BEFORE EXPIRY OF DELIVERY SCHEDULE 10.1 Contractual Delivery Date: Contractual delivery date is the date on which goods shall be

delivered at the Port in accordance with purchase order for foreign vendors and respective plants for Indian manufacturers.

10.2 Delivery Schedule : Please read this in conjunction with Clause 6 of the Letter Inviting Global Tender. The cylinders shall be procured in two batches of 50000 each. The first batch of 50000 cylinders shall be supplied with in six months from the date of PO and the 2nd batch within 9 months from the date of PO. However, for FOB delivery, the date of delivery is 5 months and 8 months respectively. For repeat order also the delivery period shall be in line with the initial order i.e 9 months from the date of PO. The total allocation per LOT issued by any company shall not be more than the quantity specified in Clause 6 of the Letter Inviting Global Tender .

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10.3 Respect for Delivery Date : Time of delivery as mentioned in purchase order shall be the essence of the contract and no variations shall be permitted except with the prior authorization in writing from the purchaser.

10.4 Point of delivery : The composite cylinders are required at following Plants. For foreign vendors, the port of delivery for these Plants shall be :

Company Plant Quantity Port of Delivery IOC Chennai 25000 Mangalore Bangalore 25000 Mangalore HPC Bangalore 12500 Mangalore Mumbai 12500 Nava Sheva BPC Pune 25000 Nava Sheva

For Indian vendors, the cylinders have to be supplied to LPG Plant of the respective

company and shall include unloading at Plant. However, the designated LPG Plant can be changed at the time of final delivery. The

Port Location shall not change. 10.5 Price Reduction Schedule for Delayed Delivery: In the event of delay on the part of the

vendor in effecting deliveries as agreed contractually it will be at purchaser’s discretion as agreed contractually to levy a reduction in price for such delayed deliveries and scheduled undelivered quantity or quantity not delivered as per Delivery Schedule @ ½% of total order value per week of delay or part thereof subject to a maximum of 5% of the un-delivered portion subject to maximum of 5% of total order value. .

10.6 Causes of Force Majeure : Delivery dates will be extended to the vendor without being subject to clause “Price Reduction schedule for Delayed Deliveries in the event of cause of force majeure within the contractual delivery periods only the following will be considered causes of force majeure: Acts of God (Like earthquakes, floods, storm, etc.) act of states the direct and indirect consequence of war (declared or undeclared) hostilities, national emergencies, civil commotions and strikes (only those vendor’s complete factory). The vendor shall immediately inform the purchaser and consultant by e-mail and detailed letter supported by documentary proof at the beginning and end of all such impediments. It is understood that delivery dates will be extended only for the duration of the above mentioned impediments.

10.7 In case of Delivery schedule not being adhered to in progressing the manufacture or supply the purchaser has the right to Cancel the order wholly or in part without any liability to conciliation charges and procure the goods elsewhere, in which case the Vendor shall make good the difference between the cost of goods procured elsewhere and price set forth in the order with the vendor.

10.8 The delivery schedule clause shall be read in conjunction with clause no. 5 of Letter Inviting Tender . The successful tenderer shall note that the date of receipt of LPG cylinders at the destinations shall be considered as the date of completion of supply as per the order / allocation. In short, the actual delivery shall mean the date of receipt of LPG cylinders at the locations. For foreign vendors the date of Bill of lading shall be considered as date of delivery in case of FOB. For CIF supplies, the date of receipt of material at Indian port shall be considered as date of delivery.

10.9 In the event of the successful tenderer anticipating difficulty to meet the delivery schedule for the reasons not attributable to him, the successful tenderer should submit a written request for extension, in case he desires the extension explaining the reasons for the delay. It will be the Corporation’s sole discretion to accept or reject the request. In case the

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Corporation satisfied with the explanation given by the successful tenderer then the Corporation may grant suitable time extension and advise the revised delivery schedule. The decision of the Corporation in this regard will be final and binding on the successful tenderer.

11. DESPATCHES :

Indian Vendors: All the LPG Cylinders will be despatched by the successful tenderer on freight pre-paid basis, in accordance with the instructions issued by the Corporation from time to time. The consignments shall be sent on door delivery basis in full truck-loads / part truckload including unloading and stacking at the receiving location. The successful tenderer shall undertake transportation of LPG Cylinders through established and reliable Transporters.

The successful tenderer, in their own interest may take out insurance cover for each and every consignment to take care of any transit loss, damage, shortage etc at their own cost. No payment shall be made by the Corporation towards the cost of insurance to the successful tenderer. Adequate protection by way of proper packing, etc. shall be taken by the tenderer to ensure that the cylinders reach the destination without any scratches or damage. Foreign vendors shall also supply the cylinders either on FOB basis or CIF basis.

12. FAILURE AGAINST THE DELIVERY SCHEDULE :

OMC shall review the supply position after completion of the Delivery Schedule. If the successful tenderer fails to adhere to the said Delivery Schedule as per Clause 10 above, OMC’s reserves the right to take action which shall be as follows: (i) OMC may prune and re-allocate the quantities short supplied by the successful tenderers

who could not meet the original delivery schedule. (ii) Alternatively, OMC may consider giving a time extension as deemed appropriate based

on request by such successful tenderer who could not meet the original schedule given. (iii) OMC’s reserves the right to forfeit the Security Deposit and Performance Guarantee of

the vendor. This includes the initial SD deposited at the time of award of PO, the SD towards the cylinders already supplied by the party.

13. INSPECTION and TESTING:

The materials or workmanship covered by the purchase orders are subject to inspection and testing at any time prior to shipment and or dispatch and/or to final inspection within a reasonable time after arrival at site. The materials shall be subject to INSPECTION by Agencies as mentioned in the requisition and the vendor shall also bear the expenses concerning preparation and rendering of tests required by such agencies approved by PESO and OMCs’ or such other statutory testing agencies.

14. PRICE REDUCTION CLAUSE FOR SUPPLY IN CASE OF TIME EXTENSION : (a) The successful tenderer shall supply the Cylinders within the delivery schedule. The date of

receipt of the material at the Corporation’s location shall be as per clause 10 of this Annexure.

(b) The Corporation shall review the supply position and may prune and re-allocate the quantities short supplied by the parties who are not able to meet the delivery schedule.

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Irrespective of re-allocation of the short supplied quantity, Price Reduction @ 5% of the Net Delivered Price shall be levied on undelivered quantity as per slated Delivery Schedule.

(c ) In the event of extension granted by Corporation beyond the slated Delivery schedule, price reduction @ ½% per week, for undelivered portion, of extended period or part thereof subject to a maximum of 5% of Net Delivered Price of the undelivered quantity shall be levied.

(d) In case of failure to supply even after grant of extension, PRICE REDUCTION @ 5% of the Net Delivered Price shall be payable and the individual OMC shall have the discretion to prune all such undelivered quantities, re-allocate to other suppliers. Individual OMC’s decision in regard to Pruning & Reallocation and the methodology followed shall be final. The limitation on order quantity will not be applicable for re-allocation of pruned quantity.

15. FORCE MAJEURE :

The Contract is subject to standard FORCE MAJEURE conditions set out hereunder :

(a) If at any time during the continuance of the contract, the performance in whole or in part or

any obligation of either party under the contract shall be prevented or delayed for a continuous period of more than seven days by reasons of any war, hostility, acts of public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts, any order or decree of any Government or Governmental Authority or rationing, whether imposed by law, decree, regulation or voluntary co-operation of the Corporation the insistence or request of the MOP & NG or person purporting to act therefor (hereinafter referred to as EVENTS) then, provided notice of happening of any such event/s with supporting proof required therefor is given by either party to the other within 15 days from the date of occurrence thereof, neither party shall by reasons of such event, be entitled to terminate the contract nor shall either party have any claim for damage against the other in respect of such non-performance or delay in performance, and the deliveries under the contract shall be resumed as soon as practicable after such event has come to an end or ceased to exist.

(b) In the event of any shortfall in the delivery of the LPG Cylinders due to occurrence of a force majeure event for a continuous period of 30 (thirty) days, Corporation may solely at their discretion reduce the total contracted quantity, to the extent of the quantities of LPG Cylinders which were agreed to be supplied during the existence of the force majeure conditions on a prorata basis, and the successful tenderer shall not be entitled to claim any damages from the Corporation on account thereof. Nor the Corporation shall be entitled to claim damages from the successful tenderer on account of non-delivery of such LPG Cylinders pruned from the total contracted quantity.

16. TEST CERTIFICATES : (a) As per statutory requirements, the successful tenderer shall prepare Four copies of test

certificates for cylinders to be supplied, duly signed by the TPIA. The distribution of copies is as under :

• Original Certificates with a list of Serial

Numbers of cylinders despatched - To the consignee(Plant) • Second Copy - To CCOE • Third Copy - To respective OMC • Fourth Copy - Office Copy.

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(b) The test certificates should be prepared and sent to CCOE,Nagpur without accumulation. The successful tenderer is required to follow up with CCOE for obtaining necessary certificates permitting filling of cylinders within reasonable time.

(c) The successful tenderer is fully responsible for obtaining TPIA test certificates, CCOE filling permissions for the cylinders supplied by them , at their own cost.

17. GUARANTEE : (a) The Composite LPG Cylinders shall be guaranteed by the successful tenderer for a

period of 24 months from the date of delivery at OMC Plant, against manufacturing defects. Similarly, the SC valve shall also have two year Guarantee.

(b) In the event of manufacturing defects being detected within the guarantee period, the successful tenderer will be directly informed in writing/e-mail by the concerned Plant / Office. The successful tenderer will have the choice to inspect the LPG Cylinders/Valves at the concerned Plant within thirty days of despatch of such intimation , at their own cost. After inspection of the defective cylinders/Valves at the sole discretion of the Corporation, those cylinders/valves which can be repaired shall be handed over to the manufacturers for rectification of defects at Plant. The manufacturer shall carry out the necessary rectification at the Plant level itself. Also, a commercial penalty of Rs. 50/- per defective cylinder/Valve ( or I USD or I Euro) shall be levied to cover the administrative cost. This is in addition to carrying out rectification / cost recovery of rejected cylinders.

(c) In case the manufacturing defects noticed in the defective cylinders are beyond rectification, the Plant shall deshape such cylinders after removing valves. The Corporation shall recover cost of cylinders so deshaped from the successful Tenderer’s pending bills / Security Deposit. Neither the SC Valves removed from such cylinder nor the Scrap generated by deshaping cylinders shall be handed over to the successful tenderer. Nor any cost adjustment done on account of the same.

(d) In case the manufacturer fails to rectify the defects noticed in the Cylinders identified as defective, within 60 days from the date of intimation, the Corporation shall have the right to recover the cost of cylinders prevailing on the date of recovery or original cost whichever is higher from cylinder bills and/or performance guarantee.

18. PATENTS, VENDOR’S LIABILITY AND COMPLIANCE OF REGULATIONS : a. Vendor shall protect and fully indemnify the purchaser from any claims for infringement of

patents, copy right, trade mark or the like. b. Vendor shall also protect and fully indemnify the purchaser from any claim from vendor’s

workmen / employees, their heirs, dependents representatives etc. or from any act of commission or omission while executing the order.

c. Vendor shall be responsible for compliance with all requirements under the laws and shall protect and indemnify completely the purchaser from any claims / penalties arising out of any infringements.

d. If any third party claims that a Product/Service(s) supplied by the bidder in connection with this contract here under infringes a patent or copyright, the bidder will defend HPCL/IOC/BPC against that claim at Bidder’s expense and pay all costs, damages, and attorney’s fees etc. and it would be the sole responsibility of the successful bidder to comply with all instructions that a Court finally awards.

e. If such a claim is made or is likely to be made, Bidder to enable HPC/IOC/BPC to continue to use, or to modify or replace the Product. If none of these alternatives is acceptable to HPC/IOC/BPC, the Bidder will give HPC/IOC/BPC a credit for such Product as well as for all

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resultant consequential losses, resulting out of the non-availability of the product for OMC’s use. The consequential losses shall be restricted to 100% of the contract value.

19. SUBSTITUTION AND WRONG SUPPLIES: Unauthorized substitution or materials delivered

in error or of wrong description of quality of supplied in excess quantity or rejected goods shall be returned to the vendor at the vendor’s cost and risk.

20. OBLIGATION TO SELL TO PUBLIC SECTOR CORPORATION ONLY : (a) The successful tenderer shall not engage in the manufacture, sale and supply of Composite

LPG Cylinders of size ( +/ - 1.0 kg ) approved by OMCs’ to any individual, firm or Company or any other user in India other than OMC i.e three public sector oil companies engaged in Marketing of LPG during the currency of this Agreement / validity of the order and later also without the permission of OMCs’.

(b) The successful tenderer shall fulfil the commitments of the Corporation on first priority. (c) Disposal of scrap arising out of the manufacturing process will not be covered under the

above provisions. All scrap arising out of the manufacturing process including whole LPG Cylinders which are rejected (while testing/ certification) and LPG Cylinders rejected by The Corporation may be disposed off by the successful tenderer only after ensuring that such items are de-shaped in the presence of TPIA / Corporation official so that the same can not be used. The successful tenderer shall maintain proper records of all such rejections.

(d) The successful tenderer should strictly comply with statutory provisions of Govt. of India.

21. TERMINATION : Notwithstanding anything contained in the Contract, the Corporation shall have the right to

terminate the Contract upon or at any time of the happening of any of the following events : (a) If the successful tenderer shall commit a breach of any of the terms and conditions of the

contract and fails to remedy such breach within 15 (fifteen) days of the receipt of the written notice from the Corporation in regard thereto.

(b) (i) On the death or bankruptcy of the successful tenderer if he be an individual. (ii) On the dissolution of the firm if the successful tenderer happens to be the Partnership

firm. (iii) Liquidation, whether voluntary or otherwise, or the passing of an effective resolution for

winding up of the business of the successful tenderer if it be a company. (iv) On selling off the facilities or assets to any other individual or company.

(c) If any attachment is levied or continues to be levied for a period of fifteen days or more upon the effects of the successful tenderer or of any individual or partner of the successful tenderer’s firm.

(d) If it is established that the Cylinder manufacturer has been indulging in malpractice/ manufacture of spurious LPG Cylinders / unauthorised manufacturing of LPG Cylinders or on such other grounds that is considered by the Corporation to be in contravention to the contractual obligation. The Corporation’s right to so terminate the contract shall be without prejudice to any other right and remedy available against the successful tenderer including the right for recovery of damages if any from the successful tenderer, and in the event of the Corporation so terminating the contract, the Corporation shall not be liable to pay any compensation or damages in consequence of such termination to the successful tenderer.

(e) Cylinder units must have good track record and clear credential in the past . If any unit is found indulging in any unauthorised activities at any time, then the Corporation shall have the

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liberty to take appropriate action as deemed fit including rejection, termination immediately on receipt of such information.

22. ASSIGNMENT / SUB-CONTRACTING : The successful tenderer shall not sublet the contract

or assign any part of the order to any person / firm / company without prior written consent from the Corporation.

23. ACQUIESCENCE OR WAIVER : Any acquiescence or waiver by the Corporation of any delay, breach or default committed by the successful tenderer shall neither deemed to be or considered as estoppel against the Corporation nor prevent the Corporation from exercising any of its rights under any of the provisions of this Agreement.

24. ARBITRATION : GOVERNING LAW AND ARBITRATION:

1. All disputes and differences of whatsoever nature, whether existing or which shall at any time arise between the parties hereto touching or concerning the agreement, meaning, operation or effect thereof or to the rights and liabilities of the parties or arising out of or in relation thereto whether during or after completion of the contract or whether before after determination, foreclosure, termination or breach of the agreement (other than those in respect of which the decision of any person is, by the contract, expressed to be final and binding) shall, after written notice by either party to the agreement to the other of them, be referred for adjudication to the Sole Arbitrator to be appointed by the mutual consent of both the parties. Such an arbitrator shall not be an employee, Director, officer or contractor, either past or present, of either of the two parties. He shall not be a Government employee. If the parties are unable to agree on the name of an arbitrator, the same shall be referred to the High Court of Bombay, for an appointment.

2. In the event of the Arbitrator to whom the matter is referred to, does not accept the appointment, or is unable or unwilling to act or resigns or vacates his office for any reasons whatsoever, the Parties shall nominate another person as aforesaid, to act as the Sole Arbitrator.

3. Such another person nominated as the Sole Arbitrator shall be entitled to proceed with the arbitration from the stage at which it was left by his predecessor. The Award of the Sole Arbitrator shall be final and binding on the parties to the Agreement.

4. The supplies/work under the Contract shall, however, continue during the Arbitration proceedings and no payment due or payable to the concerned party shall be withheld (except to the extent disputed) on account of initiation, commencement or pendency of such proceedings.

5. The Arbitrator may give a composite or separate Award(s) in respect of each dispute or difference referred to him and may also make interim award(s) if necessary.

6. The fees of the Arbitrator and expenses of arbitration, if any, shall be borne equally by the parties unless the Sole Arbitrator otherwise directs in his award with reasons.

7. Subject to the aforesaid, the provisions of the Arbitration and Conciliation Act, 1996 or any statutory modification or re-enactment thereof as in force in India and the rules made thereunder shall apply to the Arbitration proceedings under this Clause.

8. The Contract shall be exclusively governed by and constructed according to the laws in force in India. The Arbitration shall be held in India, at a venue convenient to the Claimant and Respondent by mutual agreement and shall be in English language.

25. JURISDICTION : The parties hereby agree that the courts in the city of Mumbai alone shall

have jurisdiction to entertain any application or other proceedings in respect of anything

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arising under this Agreement and any award or awards made by the sole arbitrator hereunder shall be filed in the concerned courts in the aforesaid city only.

26. VALIDITY OF THE CONTRACT : The contract shall be valid for the entire period till the

completion of warranty period . In case Repeat PO is placed the contact shall get extended accordingly.

27. DISCRETION CLAUSE ;Corporation reserves the right to amend / modify any of the tender

terms & conditions with the mutual consent of the successful tenderers. In the case of any dispute in the interpretation of the terms and conditions of the tender, the decision of the Corporation shall be final and binding.

28. PACKING: 28.1 Packing should be capable to withstand rough sea weather for a minimum period of 4 to 6

months and should be commensurate with best commercial export practices. All packing shall be done in such a manner as to reduce volume as much as possible. Fragile articles should be adequately packed with special packing materials depending on type of materials.

28.2 All delicate surfaces on equipment / material should be carefully protected and painted with protective paint / compound and wrapped to prevent rusting and damage.

28.3 Wherever required, equipment./ materials shall be packed in polyethylene bags and silica gel or similar dehydrating compound shall be put inside the bags to protect them.

28.4 The supplier shall be held liable for all damages of breakages to the goods due to the defective or insufficient packing as well as for corrosion due to insufficient packing.

28.5 Detailed packing list in water proof envelope shall be inserted in each package together with equipment / material. One copy of “Detailed Packing List” shall be fastened outside of the package in water proof envelope and covered by metal cover.

29. SHIPPING: The shipping arrangement will be made in consultation with the Secretary,

Shipping Coordination Committee. Ministry of Shipping Transport (Cable Trans Chart, New Delhi, Telex Vahan ND 2312) through their forwarding agent as under to whom notice of not less six weeks about the readiness of each cargo for shipment should be given for finalizing the shipping arrangements under intimation to third party agency.

Consignment has to be forwarded through Agents / Nominee as per ATTACHMENT-1. All shipment of materials shall be made by First Class direct vessels. All shipments shall be

under unless carriage on deck is unavoidable. 30. DOCUMENTATION :

All documents shall be in English language. Documents required before shipment :

Seventy five (75) days before the contractual delivery date, proforma, packing lists and

sketches of over dimensioned cargo shall be air mailed as follows :

Chief Manager-EP&P-LPG HINDUSTAN PETROLEUM CORPORATION LTD. LPG SBU, 3rd Floor , HINDUSTAN BHAVAN 8, S.V. MARG, BALLARD ESTATE

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MUMBAI 400 001. INDIA INDIAN OIL CORPORATION LTD. Chief Manager- LPG-Sales Indian Oil Bhawan, G-9, Ali Yawar Jung Marg, Bandra – East, Mumbai 400051, India. BHARAT PETROLEUM CORPORATION LTD.

Chief LPG Equipment Manager - ED Bharat Petroleum Corp. Ltd. “B” Installation, Sewree Fort Road Mumbai 400015 , India

Documents required after shipment : The supplier shall air mail the shipping documents

stated herein below as quickly as possible after the shipment has been made so that the same are received at least two weeks prior to the arrival of vessel at destination port.

The supplier shall be fully responsible for any delay and or demurrage that may become

payable at destination port on account of delay in transmittal of shipping documents. Copy of documents HPCL, IOCL,BPCL (Mumbai) a) Bill of lading 4 b) Commercial invoice 4 c) Detailed packing list 4 d) Freight memo 2 e) Test Certificate by TPIA 2 f) Certificate of Origin 2 g) Certificate of measurement & weight 2 h) Catalogue and / or drawing - i) Payment certificate (amount received by vendor) 2 Note : In addition to above / complete set of documents are required to be sent to (purchaser)

through bank in terms of Letter of Credit. Bill of Lading : Bill of Lading shall be clean on Board Ocean Bill of Lading made in favour of

HPCL/IOCl/BPCL LPG bottling plants as per the addresses given. Commercial Invoice : Commercial invoice shall inter alia indicate (i) Purchase Order No. (ii)

Import License numbers and (iii) Country of origin. Besides, the cases the invoice shall be in conformity with order.

Packing List : Packing list must show apart from other particulars actual contents in each case net and gross weights and dimensions and the total numbers of packages.

31. SHIPPING ADVICE Within 24 hours after shipment, the supplier shall send shipping advice by way of fax/e-mail to

: HPCL: Chief Manager-Eqpt. Planning & Procurement –LPG,Hindustan Bhawan, Hindustan

Petroleum Corp. Ltd. 8 S V Marg, Ballard Estate, Mumbai 400001 Fax : +91 22 22613656

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IOCL: Chief Manager- LPG-Sales, Indian Oil Bhawan, G-9, Ali Yawar Jung Marg, Bandra – East, Mumbai 400051, India. Fax No. +91 22 26427333

BPC : Chief LPG Equipment Manager-ED, Bharat Petroleum Corp. Ltd. “B” Installation, Sewree Fort Road Mumbai 400015 , India fax : +91 22 24180229 Giving particulars of the shipment, vessels’ name, port of shipment. Bill of Lading number

and date, contents in brief, purchase order number. Total F.O.B. and freight values number of packages and total gross weight.

32. The vendor shall not disclose the technical information furnished to or grained by the

Vendor under or by virtue of or as a result of the implementation of this purchase order to any person, firm or body or corporate authority and shall make all endeavours to ensure that technical information is kept CONFIDENTIAL. The technical information imparted and supplied to the vendor by the purchaser shall at all times remain the absolute property or purchaser. For detailed Technical specifications refer Annexure VII and Annexure VIII.

33 ADDRESSES : To be provided at the time of Pre Bid Meeting/ placement of Order.

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ANNEXURE XII

DATA SHEETS

SUPPLY OF COMPSITE CYLINDER FITTED with SC Valve OF MINIMUM 10.kg LPG ( net weight ) with filling ratio of 0.442 at 15 deg C and Water capacity between 23 to 25 litre.

Vendor shall provide detailed documentation for the liner, metal boss, Composite Overwrap, Composite Cylinder, Stress Analysis. Any other detail which the vendor may feel is important may also be submitted. The documentation shall include details in line with clause 7.2 of ISO 11119-3. This is applicable also for cylinders manufactured as per EN 12245 or ISO 11119-3. The limits of dimensions have also been stated. These cannot be exceeded.

Data Sheet shall be filled by the Vendor. “Firm" indicates that the minimum requirement cannot be changed. Vendor to state if there is any change. Additional sheet may be used, if required, to give details. VTS Implies “Vendor to specify”:

Minimum/maximum req. VTS

1. Code followed for design, etc. of composite Cyl. : EN 12245/ISO 11119-3 Firm 2. Design Temp. : - 40 deg C to 65 deg C Firm 3. Water capacity of Cylinder : 23 to 25 litres 4. Valve Tightening Torque : 5. Net weight of LPG : 10.0 kg ( min ) 6. Hydrotest Test pressure : 30 kg/cm2( mimimum )

7. Working pressure, : Minimum 1.66 Mpa Firm

at 65 deg C

8. Design minimum burst pressure , minimum : Firm 2.25 times test pressure

9. Design life in years : NON-LIMITED Firm 10. Any Special characteristics or limitations - Vendor to give details. ( use additional sheet if required)

11. DIMENSION OF CYLINDER ( Vendor to state tolerances & dimensions of their cylinder)

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1. Overall Height of cylinder ( maximum 625 mm) :

2. Height upto the Bung top ( maximum 488 mm) :

3. Diameter ( Internal & Outer) ( maximum 314 mm) :

4. Tare weight range of the cylinder ( Minimum -Maximum) :

b. Whether cylinders with constant tare wieght. c. If No, what is the permitted variation in tare wt.

5. Permeability in ml/hr/litre of WC of cylinder At 15 deg C At 40 deg C

6. Minimum wall thickness for inner casing :

7. Thickness of paint applied :

8. Dimension of end plug :

12. COMPOSITE MATERIAL PROPERTIES a. Type of fibres used :

b. Mechanical properties : ( give reference of Code also like ASTM D 2290-92 etc. in line with EN 12245/ ISO 11119-3)

i. Tensile strength of Fibres ( minimum ) : ii. Shear Properties ( Minimum ) iii. Elongation ( percentage) c. Fibre stress ratio ( minimum ) : Glass 3.4 , Aramid 3.1 , Carbon 2.4 : d. Fibre material specifications i. Nos. of tows / layers : ii. Pattern of strand geometry : e. Resin material specifications: i. Main components : ii. Curing agent, temperature of curing : iii. accelerator,

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f. Adhesive details : i) Main components of adhesive : ii) Curing agent & accelerator details : g. Curing temperature for composite : : 13. LINER : 1. Material specifications :-

a. Material of construction & chemical : composition including limits of chemical analysis

b. Density of material :

c. Melting point as determined by ISO 75-1 and ISO 7-3

d. Dimensions : i. Minimum Thickness ii. Straightness iii. Out of roundness with tolerances :

e. Glass transition temperature :

f. Compatibility with the contained gas : As determined by EN 11114 – 2

g. Process and specification of manufacture :

h. Heat-treatment, temperatures, duration and :

tolerances i. Material properties j. Method used for inflating to correct volume : k. Method of sealing boss to liner for bonded bosses :

g. Filling ratio at 15 deg C : 0.442 Firm

h. End boss design in accordance with 4.2.2.2 of EN 12245/ISO 11119-3 : Yes / No

i. Minimum Yield Strength

j. Minimum Tensile Strength

k. Minimum elongation of Boss material

2. Properties for thermoset materials: ( as per codes specified in EN 12245/ ISO 11119-3)

a. Viscosity

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b. Elongation at break c. Tensile strength d. Density e. Chemical Resistance :

3. Construction details

a) Minimum thickness of liner :

b) Nominal length of liner :

c) Nominal width :

d) Out of roundness with tolerance :

14. WINDING :

a. Percentage of the components of the Matrix System:

b. Number of strands used ( minimum ) :

c. Winding tension per strand ( if applicable )

d. The winding Speed

9. The winding angle and / or pitch for each layer:

f. Resin bath temp. range ( if applicable) :

g. The number and order of layers :

h. The procedure used to obtain correct impregnation : ( e.g wet winding or pre-impregnation)

i. The polymerisation cycle:

j. The polymerisation process ( e.g thermal cycling, ultrasonic, ultraviolet or radiation):

15. ULTRA VIOLET SURFACE COATED COMPOSITE i. Coating Material specs : ii. Thickness of coating ( minimum 10 microns ) : 16. BOSS/BUNG DETIALS: a) Suitable for ¾” NGT threads with taper in 1 in 16: YES/NO as per IS 8737(Latest) b) If Answer is No to 9.a , Vendor to give complete

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Details of proposed threads and approval of CCOE to use these threads: c) Internal Diameter at connection in mm : d) Method used for sealing boss to liner :

e) Material of boss : 17. OUTER CASING: i) HDPE injection moulded : YES/NO ii) 3 piece construction : YES/NO iii) Percentage of cover over the liner area must be minm. 60% 18. For cylinders without liners and cylinders manufactured from two parts joined together, the

following details shall be stated : a. Bond line angle of joint ( shall be less than 10 deg ) : b. Adhesive thickness ( shall be les than 0.25 mm ) :

c. The length ( width ) of the adhesive joint. :

( shall be greater than or equal to 10 times the minimum wall thickness of the cylinder part )

d. Details of routine test, other than prototype tests, to ensure

Leak proofness of joint, strength of joint, conducted on cylinder. ( vendor shall give complete details)

19. Water boil test results for cylinder without liners :

and manufactured from two parts joined together as per ISO 11119-3

20. Details of SC valves : Vendor to submit the complete details in a separate annexure. 21. Details of Anti Static Device : Vendor to submit the complete details. 22. Rate of Vapourisation : Vendor to indicate the rate of vapourisation in gms/hr for following temperature range .

This shall be certified by TPIA. For calculating the rate of vapourisation, LPG Mix in the ratio 75% Butane and 25% propane shall be used. The cylinder shall be used continuously for 3 hrs with a flow rate of 0.5 cum/hr (of vapour). The delivery pressure shall not be less than 225 mm of water column and not more than 400 mm of water column. It is necessary that for carrying out this test the cylinder should not have LPG more than 25% of the net weight.

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With this provisions the weight of LPG consumed in 3 hours shall be recorded and this shall be converted to STP and reported.

A1 A2 A3

a. At Ambient Temp. 0 deg C

b. At Ambient Temp. 10 deg C c. At Ambient Temp. 20 deg C

d. At Ambient Temp 30 deg C

A1 : The weight of LPG consumed in grams, in 3 hrs. A2 : Weight of LPG consumed in grams, in one hr ( A1/3 ) in gms. A3 : Volume of LPG consumed per hr in Cum. At STP For this test, OMCs’ may give two Pressure Regulators for testing purpose to the vendors. 23. Details of RFID TAG provided in the Cylinder along with the details of Compatible Readers ( ATEX Type in line with requirements spelt out in the tender) : Provide name of Tag manufacturer & Compatible Reader manufacturer, type of Tag (whether LF/HF/UHF), tag part no., Atex Approval certificate for Tag and Reader. Vendor may use separate sheet if necessary.

a. Details of RFID tags provided for LPG cylinders for other users. b. Details of tags proposed to be provided for this tender with the name of OEM. Tags

shall be procured directly from OEM. 24. Details of out sourced items for manufacture of Composite Cylinders. 25. Container Size used for transportation of cylinders. Vendor to give the container

dimensions and also the capacity of the container used for cylinder transportation:

Note: The bidders are required to fill in the rates in the ‘PRICED BID’ format given separately. Any price break-up shall be given separately. In case the rates are quoted in some other format a blank copy of such format shall be enclosed in the ‘Unpriced Bid’ also.

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ANNEXURE XIII

SCOPE OF THIRD PARTY INSPECTION AGENCY There shall be two different Third Party Inspection Agencies:. A. The First TPIA shall be retained for certification of the manufacturing and testing facilities for

ISO 9001 certification in line with EN 12245/ ISO 11119-3 . This TPIA shall be an Agency which has minimum three years experience in certification of Cylinders, either Composite or Steel, for LPG use manufactured and tested in accordance with EN 12245/ ISO 11119-3 for Composite Cylinders or Indian Standards / International codes for Steel cylinders . The TPIA shall verify the Conformity of manufacturing and testing facility in line with EN 12245/ISO 11119-3 and Clause 6 of Annexure VI of special terms and conditions. TPIA shall also provide certification for the Annual Plant Production Capacity.

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B. The Second TPIA shall be for certification of Cylinders in line with the scope stated below and technical specs given in the tender document. This TPIA shall be approved by CCOE. The requirement/ scope of Inspection, however, shall not be limited to this only and shall also include any other test as stated by the Statutory Agency i.e CCOE or OMC at the time of approval of drawing or later during manufacturing stage/ pre-delivery inspection stage.

1. Conformity of cylinder w.r.t the drawing approved by CCOE and OMCs’. 2. Approval of Cylinder Drawing in line with Clause B, C & D of Annexure VII and Drawing

approved by CCOE. 3. Approval of SC Valves :

a. As per drawing approved by CCOE/OMC. b. Material and performance test requirements as per IS 8737. c. Verification of Material Specification Data Sheet.

4. Performance and prototype Testing of Composite Cylinders in line with EN 12245/ ISO

11119-3 5. Inspection in line with QAP & tender terms and conditions. 6. Production Testing and certification in line with Clause D of Annexure VII 7. Conformity of cylinders in line with the Data Sheet given in Annexure XII. 8. Checking of design of cylinder. 9. Vetting the QAP as proposed by the vendor in line with the Code requirements and the

tender specs in line with users requirements. 10. Rate of vapourisation in accordance with item 21 of Data Sheet given in Annexure XII 11. Bung Performance and Endurance Test. 12. Vetting of documentation for setting Periodic Testing facility for Composite Cylinders. ANNEXURE XIV

PROFORMA OF BANK GUARANTEE FOR PBG (Separate BGs’ to be made and to be addressed to the Company to whom the cylinders are being supplied. ) To, Hindustan Petroleum Corporation Ltd. 17 Jamshedji Tata Road P.O. Box No. 11041 Bombay 400 020. Dear Sirs, In consideration of the Hindustan Petroleum Corporation Ltd.. (hereinafter called The Company which expression shall include its successors and assign/ Indian Oil Corporation Ltd./Bharat petroleum Corp. Ltd.) having awarded to M/s. _________________________________ (Constitution) _________________________ (address)

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_________________________________________________________________ (hereinafter referred to as “the Supplier” which contract in terms inter alia, of the company(s) letter No. ______________ dated ______________ and the General Purchase Conditions of the company and upon the condition of supplier’s furnishing security for the performance of the supplier’s obligations and / or discharge of the supplier’s liability under and / or in connection with the said supply contract unto a sum of (in figures) _____________________ (in words) ______________________________ only) amounting to 10% (ten percent) of the total contract value. We (name) _____________________________ (constitution) ________________________ _______________________________ (hereinafter called “the Bank” which expression shall include its successors and assigns) hereby jointly and severally undertake and guarantee to payment to the company in (currency) forthwith on demand in writing and without protest or demure of any and all moneys anywise payable by the supplier to the company under in respect of or in connection with the said supply contract inclusive of all the company’s loss and expense and other moneys anywise payable in respect of the above as specified in any notice of demand made by the company to the Bank with reference to this guarantee unto an aggregated limit of (in figures) __________________________ (in words) _____________ ________________________ only) AND the Bank hereby agrees with the company that : i. This Guarantee / undertaking shall be a continuing Guarantees / undertaking and shall

remain valid and irrevocable for all claims of the company and liabilities of the supplier arising unto and until midnight of __________________________________.

(ii) This guarantee / undertaking shall be in addition to any other guarantee or security

whatsoever that the company may now or at any time anywise have in relation to the suppliers obligation / liabilities under and / or in connection with the said supply contract, and the company shall have full authority to take recourse to or reinforce this security in preference to the other security(ies) at its sole discretion and no failure on the part of the company in enforcing on requiring enforcement of any other security shall have the effect of releasing the Bank from its full liability hereunder.

(iii) The company shall be at liberty without reference to the Bank and without affecting the full

liability of the Bank hereunder to take any other security in respect of the supplier’s obligations and or liabilities under or in connection with the said supply contact and to very the terms vis-à-vis the Supplier of the said supply contract or to grant time and / or indulgence to the supplier or to reduce or to increase or otherwise vary the prices of the total contract value or to release or to forebear from enforcement or any of the obligation of supplier under the said supply contract and or the remedies of the Company under any other security(ies) now or hereafter held by the company and no such dealing(s), variation(s), reduction(s), increase(s) or other indulgence(s) o arrangement(s) with the supplier of release or forbearance whatsoever shall have the effect or releasing the Bank from its full liability to the company hereunder or of prejudicing rights of the company against the Bank.

(iv) This Guarantee / undertaking shall not be determined or affected by the liquidation or

winding up dissolution, or change of constitution or insolvency of the supplier but shall in all respects and for all purposes be binding and operative until payment of all moneys payable to the company in terms hereof.

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(v) This Bank hereby waives all rights at any time inconsistent with the terms of the Guarantee/ Undertaking and the obligations of the bank in terms hereof shall not be anywise affected or suspended by reason or any dispute or disputes having been raised by the supplier (whether or not pending before any Arbitrator, Officer Tribunal or Courts, or any denial of liability by the supplier or any other order of communication whatsoever by the supplier stopping or preventing or purporting to stop or prevent any payment by the Bank to the company in terms of hereof.

(vi) The amount stated in any notice of demand addressed by the Company to the Guarantor

as liable to be paid to the company by the Supplier or as suffered or incurred by the company on account of any losses of damages of costs, charges and / or expenses shall be as between the Bank and the company be conclusive of the amount so liable to be paid to company or suffered or incurred by the company as the case may be and payable by the Guarantee to company in terms hereof.

NOTE: ALL GUARANTEES GIVEN BY FOREIGN BANKS SHALL BE CONFIRMED BY A BANK LOCATED IN INDIA, ACCEPTABLE TO THE CORPORATION. ANNEXURE XV DETAILS OF LIAISON AGENCY

2. Name of Agency :

3. Address :

4. Contact person : 4. Contact details :

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HPC’s FORMAT FOR ADVICE FROM SUPPLIER/CONTRACTOR FOR E-PAYMENT (ON LETTER HEAD)

To, Hindustan Petroleum Corporation Limited, Mumbai – 400 020 Dear Sirs, The following is a confirmation / updation of my bank account details and I hereby affirm my / our choice to opt for payment of amounts due to me under various contracts through electronic mode. I understand that Hindustan Petroleum Corpn. Ltd. also reserves the right to send the payments due to me by a cheque / Demand Draft / electronic mode or through a banker. A. Supplier / Contractor Details 1. Supplier / Contractor Name

2. Supplier / Contractor Code

3. Address

(Including Pin Code) 4. Controlling Office Name/SBU LPG 5. PAN No. 6. E-mail ID

B. Particulars of Bank Account

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1. Bank Name

2. Branch Name & branch code 3. Branch Address (incl Pin code)

4. 9 Digit MICR No. of Bank and Branch

as appearing on the cheque

5. Account Type (Savings/Cash credit/Current) 6. Account Number (as appearing on cheque book) 7. IFSC Code of the Branch (For RTGS) 8. IFSC Code of the Branch (For NEFT)

I hereby confirm that the particulars given above are correct and complete and also undertake to promptly advise any changes to the above details to HPCL. If the transaction is delayed or not effected for reasons of incomplete or incorrect information or banking delays, I shall not hold Hindustan Petroleum Corporation Limited responsible. I also agree for printing of the bank details on the cheque or DD if the payment is effected by cheque / DD. The charges, if any, levied by my bank shall be settled by me/us. Name (in Capitals) & signature of supplier / contractor Authorised Signatory Official Rubber Stamp Date: Note: 1. Bank details to be confirmed by the bankers. Such confirmation shall be duly signed & stamped by

the bankers. 2. Please enclose cancelled / photocopy of a cheque.

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ANNEXURE XVI SPECIFICATIONS OF LPG AS PER IS 4576

Characteristics Butane Butane Mix.

Vap. Press at 40 deg C, 520 Kpa ,max 1050 Kpa, max

Composition :C2 C3, C4 C5 Unsaturated HC or Volatility

As per report 2.5 % Max Report 2.0

As per Report As per Report 2.5 % Max Report 2.0

Total Volatile sulphur 150 ppm max 150 ppm max

Copper Strip Corrosion H2S Free water content

Not worse than 1 Pass None

Not worse than 1 Pass None

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ANNEXURE XVII LIST OF DOCUMENTS TO BE SUBMITTED ALONG WITH THE TENDER

A. DOCUMENTS TO BE SUBMITTED ALONG WITH THE UNPRICED BID :

1. Annexure-I to Annexure-XVIII of the tender documents duly filled in signed & stamped. 2. Power of Attorney in line with Clause 7 of Instruction to Tenderer. 3. Copy of valid CCOE approval and approved drawing for Composite Cylinders with SC

Valves in line with the technical specs given in the tender document & eligibility criteria. 4. Details of TPIA engaged for certification of cylinders and also for certification of facilities in

line with Annexure XIII 5. ISO 9001 Certification from TPIA (approved by OMC) in line with clause 3 f of Letter inviting

Global Tender. The TPIA shall not be the same who has been engaged for Certification of Cylinders.

6. Certificate from the TPIA towards the stated Plant capacity. ( Refer clause 6a of Annexure VI).

7. Copy of Prototype certificate for the cylinder along with the complete details of tests carried out for prototype testing in line with terms and conditions of tender document. The documents shall be certified by the third party inspection agency certifying and carrying out the prototype test in line details given in Annexure VII, Clause D.

8. Type test certificate for Composite Cylinder fitted with SC Valve of type mentioned in the tender and approved by CCOE.

9. Proof/Details of delivery for having supplied minimum 200000 Composite Cylinders without Pressure Relief Device or melt fuse in last five calendar years i.e 2004 to 2008 in line with clause 3b of eligibility criteria. .

10. Proof /Details of Supply of 50000 in each of the last 3 years etc. by giving copy of purchase orders, completion certificate issued by the purchaser etc in line with Clause 3c of eligibility criteria. .

11. Detailed Drawing of Cylinder, SC Valve and all other parts that constitute the cylinder approved by PESO.

12. Details of test carried out for Leak proofness for cylinder with Joint/without liner. ( Clause 18 of Annexure XII)

13. Details of any accident, with drawl of approval both temporary or permanent by certifying agency of any country for composite cylinders of any type manufactured by your company or any subsidiary or joint venture of your company or any other company who has manufactured these cylinders after taking technology transfer from your company.

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14. Proof of letter for claiming exemption from EMD submission.( refer Annexure X lause 7 & 8) – For Indian vendors only

15. Copy of Audited Balance Sheet and statement of P&L A/cs for the years 2006-07, 2007-08 & 2008-09. Foreign manufacturers shall submit their Audited Balance Sheet and Statement of P&L account. In case the accounting year is the calendar year, then the Years are 2006, 2007 & 2008.

16. Notarised copy of Registration Certificate under NSIC,SSI –for Indian vendors only 17. EMD in the form of Demand Draft, BG or Certificate for exemption (if applicable) to be

enclosed – for Indian vendors only. 18. Details of agency for liaison for custom clearance, payment of duties and follow up with

statutory agencies. In case the vendor shall follow up on his own for this activity he may state so.

19. Letter from the Bidder that the product offered by them through this tender does not violate any patents right in line with clause 18 of Annexure XI.

20. Details about the SC Valve manufacturer along with the Test certificates of the valve in line with the specs given in the tender document and approved by TPIA and CCOE. Copy of CCOE approval to be enclosed.

21. Certificate from Purchaser for Composite Cylinders supplied in line with Clause 4 of Annexure X.

22. Material Safety Data Sheet ( MSDS) for Composite Cylinders. 23. One Samples of Composite Cylinders, fitted with SC valves, approved by CCOE and

proposed to be supplied to each OMC. 24. NOC for future procurement of SC Valves from the Indian manufacturer directly. 25. Details of any other Test carried out on Cylinders in addition to tests specified in EN

12245/ISO 11119-3.

DETAILS TO BE SHOWN ON DRAWING :

i. Details of Bung marking, Bung Thread details, marking on cylinder, material of Bung. ii. Details of UV coating. iii. Tightening torque of SC Valve. iv. Material specs of raw material used for cylinder manufacture. v. Cross section details, of the Cylinder. vi. Details of Anti Static Device vii. Any other detail as stated in Tender document.

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ANNEXURE XVIII PART A

PRICE BID 1 – APPLICABLE TO FOREIGN VENDORS

SUPPLY OF COMPOSITE CYLINDERS

Item Unit Rate (FC)

Quantity Unit Word Figures 1 Supply of Composite Cylinders fitted

with SC valves as per specs and scope of supply, including Third party Inspection given in the tender document:

a. Mangalore Port

b. JNPT, Nava Sheva,

62500 37500

Numbers Numbers

2 Supply of SC valves fitted with “O” Ring, “ Sealing Ring” and “Anti Static Device” , including Third party Inspection at Mangalore Port supplied in separate box.

a. For IOCL

b. For HPCL

c. For BPCL

2500 1250 1250

Numbers Numbers Numbers

3 Supply of Outer jacket fitted with RFID Tag for Composite Cylinders including Third party Inspection to be supplied at Mangalore Port in separate box.

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a. For IOCL

b. For HPCL

c. For BPCL

1000 500 500

Numbers Numbers Numbers

FOB Cost for FC Portion

4 Ocean Freight Charges from Loading Port to Indian Port including all other charges for putting the consignment in FOB condition for FC Portion.

a. Mangalore Port

b. JNPT, Nava Sheva,

62500 37500

Numbers Numbers

C&F Cost for FC Portion

TOTAL

Note : 1. Vendor to quote rates in USD or Euro. Vendor to indicate INR currency portion on respective

pages, only when supplying some Indian components. Foreign Currency (FC) quoted above are in ____________________ currency.

2. Vendor to provide break up of testing charges & TPIA charges on per cylinder basis. Vendor shall give separate invoices for supply of cylinders with valves and TPIA Inspection charges.

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PART A

PRICE BID 2 APPLICABLE TO INDIAN VENDORS

SUPPLY OF COMPOSITE CYLINDERS

Item Unit Rate

Quantity Numbers In figures In Words 1 Supply Composite Cylinders fitted with

SC valves as per specs and scope of supply including Third party Inspection given in the tender document:

1. IOC Chennai Plant

2. HPC Bangalore, Plant

3. IOC Bangalore Plant

4. HPC Mumbai Plant

5. BPC Pune Plant

25000 12500 25000 12500 25000

Numbers Numbers Numbers Numbers Numbers

2 Supply of SC valves fitted with “O”

Ring, “ Sealing Ring” and “Anti Static Device” including Third party Inspection .

a. For IOCL

b. For HPCL

c. For BPCL

2500 1250 1250

Numbers Numbers Numbers

4 Supply of Outer jacket fitted with RFID

Tag for Composite Cylinders to be supplied including Third party Inspection.

a. For IOCL

b. For HPCL

c. For BPCL

1000 500 500

Numbers Numbers Numbers

Applicable Levies & Other Charges 5 Excise Duty at ……… % on item 1, 2

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6 Educational Cess at …… % on item 5

7 CST/ GST @ ---------- % on items 1, 2

8 Transportation charges from Indian party's works to OMC Plant

a. IOC Chennai b. IOC Bangalore c. HPC Bangalore d. HPC Mumbai e. BPC Pune

9 Transit Insurance for item 8

10 Octori charges if any TOTAL

PRICE BID – PART B : For Training etc. Please indicate the currency in which prices are quoted ( Only Indian Rupees, .Euro or USD)

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Sno. Item description

Qty Unit Unit Rate Total Amt.

1 Providing training as per tender

terms and conditions as per following details:

a. Training to Officers of OMCs’ on pre-filling and post filling inspection of composite cylinders, handling of composite cylinders.

b. Training at manufacturer’s unit . Quote per Batch

2 Batches

2 a. b. c.

Training at OMC Plant IOC Plant HPC Plant BPC Plant

2 2 2

Batches Batches Batches

3 Complete documentation for setting up periodic Testing facilities for Composite Cylinders as per details given in the tender.

Lump sum

Note : Item : For training at manufacturer’s work, training shall be in two batches comprising

of 5 to 6 Officers each. : For training at OMC Plant, the training shall be in two batches comprising of

about 10 Employees.

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Annexure XIX a

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Annexure XIX b

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Annexure XIX c

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