Page and Section Breaks, Page and Section Breaks, Word 2000Word 2000

ITSW 1401, Intro to Word Processing

Instructor: Glenda H. Easter

ObjectivesObjectives

Using Soft and Hard Page Breaks

Controlling Line and Page Breaks

Controlling Section Breaks

Formatting Sections

Using the Go To Feature

Using the Help Feature

Using Soft and Hard Page Using Soft and Hard Page BreaksBreaks

• As you work on documents, Word is constantly calculating the amount of space available on the page.

• Page length is determined by:– the size of the paper– the top and bottom margin settings

• Using standard-sized paper and default margins, page length is nine inches.

Using Soft and Hard Page Using Soft and Hard Page Breaks Breaks (Continued)(Continued)

• When a document exceeds this length, either through continuous keying, pasting text, or changes in formatting, Word creates a soft page break.

• Word adjusts the automatic page break as you add or delete text.

• A soft page break appears as a horizontal dotted line on the screen in Normal view.

Inserting a Hard Page BreakInserting a Hard Page Break

• If a document contains text that you don’t want Word to break between two pages, or if you want to start a new page within a document, you can insert a hard page break.

• A hard page break appears on the screen as a dotted line with the words, “Page Break.”

Inserting a Hard Page Break Inserting a Hard Page Break (Continued)(Continued)

• There are two ways to insert a hard page break:– Use the keyboard shortcut

Ctrl/Enter– Choose Break from the Insert menu

Selecting Break from the Insert Selecting Break from the Insert MenuMenu

From the Insert menu, select Break.

Selecting Break from the Insert Selecting Break from the Insert Menu Menu (Continued)(Continued)

Selecting Break from the Insert Selecting Break from the Insert Menu Menu (Continued)(Continued)

Hard Page Break

Deleting a Hard Page BreakDeleting a Hard Page Break

• You cannot delete a soft page break, but you can remove a hard page break by using either Delete or Backspace.

Controlling Line and Page Controlling Line and Page BreaksBreaks

• To control the way Word breaks paragraphs, you choose one of four line and page break options from the Paragraph dialog box:– Widow/Orphan Control– Keep Lines Together– Keep with Next– Page Break Before

Controlling Line and Page Controlling Line and Page Breaks Breaks (Continued)(Continued)

• Widow/Orphan Control: – A widow is a last line of a paragraph left at the

top of a page.– An orphan is the first line of a paragraph left at

the bottom of a page.– This is Word’s default.– Word moves an orphan forward to the next page

and moves a widow back to the previous page.

Controlling Line and Page Controlling Line and Page Breaks Breaks (Continued)(Continued)

• Keep Lines Together:– This option keeps all lines of a paragraph together on

the same page rather than splitting the paragraph between two pages.

• Keep With Next:– To keep two paragraphs together on the same page,

apply this option to the first paragraph.– Word then keeps this paragraph on the same page as

the next paragraph.• Page Break Before:

– Use this option to place a paragraph at the top of a new page.

Controlling Line and Page Controlling Line and Page Breaks Breaks (Continued)(Continued)

• Select Paragraph from the Format menu.

• Click the Line and Page Breaks Tab.

• Widow/Orphan Control is the default for Word.

Apply Line and Page Break Apply Line and Page Break Options to ParagraphsOptions to Paragraphs

• When you apply the Keep With Next, Page Break Before, or Keep Lines Together option to a paragraph, Word displays a Keep With Next symbol (a black nonprinting square) to the left of the paragraph (if the Sow/Hide ¶ button is turned on.)

Apply Line and Page Break Apply Line and Page Break Options to ParagraphsOptions to Paragraphs

Keep With Next Symbol:

Achieved by selecting Paragraph from the Formatting menu, and clicking Keep with Next on the Line and Page Breaks tab.

Controlling Section BreaksControlling Section Breaks

• Section breaks separate parts of a document that have formatting different from the rest of the document.

• For better control in creating section breaks, you can insert a section break directly into a document at a specific location using the Break dialog box.

• You can also specify the type of section break you want to insert.

Types of Section BreaksTypes of Section Breaks

Type of SectionBreak

Description

Next Page Section starts on a new page.

Continuous Section follows the text before itwithout a page break.

Even Page or OddPage

Section starts on the next even- orodd-numbered page. Useful forreports in which chapters mustbegin on either odd-numbered oreven-numbered pages.

Formatting SectionsFormatting Sections

• Once you create a new section, you can change its formatting or specify a different type of section break.

• This is often useful for long documents, which may contain many sections that require different page formatting, such as different margin settings or page orientation.

Inserting Section Breaks Using Inserting Section Breaks Using the Break Dialog Boxthe Break Dialog Box

Right-click and select Paragraph.

Select Line and Page Breaks Tab.

Remove all check-boxes from this option, and click Ok.

Select Break from the Insert Menu, and choose Continuous under section breaks.

Formatting Sections Formatting Sections (Continued)(Continued)

• The formatting you apply to the section is stored in the section break.

• If you delete a section break, you also delete the formatting for the text above the section break.

• For example, if you have a two-section document and you delete the section break at the end of section 1, the document becomes one section with the formatting of section 2.

Applying Formatting to Applying Formatting to SectionsSections

• At point where the new section is to begin, select Page Setup from the File menu.

• Select the Layout tab.

• Select the Section Start drop-down list.

• From the list, you can change the section break from Continuous to another type.

Changing the Vertical Changing the Vertical Alignment of a SectionAlignment of a Section

• Another way to format a section is to specify the vertical alignment of the section on the page.

• You can align a one-page title page so the text is centered between the top and bottom margins.

• Vertical alignment is a Layout option from Page Setup.

Changing the Vertical Changing the Vertical AlignmentAlignment

Options Description

Top Aligns the top line of the page with the top margin (default setting).

Center Centers this page between the top and bottom margins with equal space above and below text.

Justified Aligns the top line of the page with the top margin and the bottom line with the bottom margin with equal spacing between the lines of text (similar in principle to the way Word justifies text between left and right margins).

Bottom Aligns the bottom line of a partial page along with the bottom line.

Check Pagination in Print Check Pagination in Print Preview and Page Layout ViewPreview and Page Layout View• Once you apply page breaks, section

breaks, or section formatting, use Print Preview or Print Layout view to check the pages of the document.

• Viewing the pages of a document in relation to one another may give you ideas for improvement before printing.

Check Pagination in Print Check Pagination in Print PreviewPreview

• While in Print Preview, select File, Page Setup.

• Select the Layout tab.

• In the drop down options in Vertical

Alignment, select Center.

Select Center from Vertical Alignment

Check Pagination in Print Check Pagination in Print PreviewPreview

• While in Print Preview, select File, Page Setup.

• Select the Layout tab.

• In the drop down options in Vertical Alignment, select Justify.

Select Justified from Vertical Alignment

Using the Go To FeatureUsing the Go To Feature

• You can use Go To to move through a document quickly.

• You can move to a specific section, page number, comment, or bookmark.

• It is a convenient feature for long documents.

• It’s much faster than scrolling and it moves the insertion point to the specified location.

Using the Go To Feature Using the Go To Feature (Continued)(Continued)

• There are three ways to initiate the Go To command:– Choose Go To from the Edit menu.– Double-click the word “Page” on the status bar.

– Press Ctrl + G or press F5.

Using the Go To Feature Using the Go To Feature (Continued)(Continued)

Choose Go To from the Edit menu.

Using the Go To Feature Using the Go To Feature (Continued)(Continued)

Double-click the word “Page” on the status bar.

Double-click here

Using the Go To Feature Using the Go To Feature (Continued)(Continued)

When you select the Go To and enter a Page Number, clicking Go To will immediately take you to the page number entered.

Using the Go To Feature Using the Go To Feature (Continued)(Continued)

Selecting Go to Section and clicking the Next button moves the cursor to the last section break.

Go To a Relative DestinationGo To a Relative Destination

• You can use the Go To to move to a document location relative to the insertion point.

• If you have Page highlighted in the GoTo What options, and enter +2, you will be moved forward two pages from the current position.

Go To a Relative DestinationGo To a Relative Destination

If you select the GoTo feature by double-clicking on Page on the Status Bar, you can specify a percentage of the document you wish to move to. For example, 50% will move you to mid-point in the document.