page 1 of 5 minutes...transfer out transfer in a1480.490-30-0000 boces-pub info $7,165.20...
TRANSCRIPT
HANCOCK CENTRAL SCHOOL Board ofEducation Hancock New York
October 26 2020 REGULAR MEETING
President Whitt called the Regular Meeting of the Board of Education to order at 655PM
Pledge of Allegiance
Members Present Terry Whitt Rebecca Smith Gene Homer
Others Terrance Dougherty Superintendent Julie Bergman K-12 Administrator Jackie Beamer Director of Pupil Personnel District Clerk Tammi Wadeson
Absent Todd Jacobs Christopher Geer Sr Lothar Holbert Wayne Highlands Representative
Visitors Cindy Ray
Cindy Ray left at 727pm
Presentations Ray Preusser joined the BOE by telephone and gave a report of the 2019-2020 External Audit Report
Superintendent Dougherty addressed the board to reiterate that the district is facing significant challenges going forward due to the many uncertainties the COVID-19 pandemic and the financial challenges at the state and federal level Moving forward it will be imperative for the District to maintain a cash position well above the 4 maximum unassigned fund balance
Smith moved with a second by Homer as recommended by Superintendent Dougherty to adopt the following BE IT RESOLVED the Board of Education Hancock Central School District does hereby approve the following Consent Agenda resolutions
1) Approved the minutes Regular and Executive Meeting October 13 2020
2) Approved the CSE 504 and CPSE recommendations
3) Approved the General Fund Trust amp Agency Fund School Lunch Fund and Federal Aid Fund and Capital Fund bills for the period ending 10162020
Page 1 of 5
Board Room
Call to Order
Roll Call -Others
Visitors
2019-2020 External Audit
Superintendent Dougherty addresses the financial concerns
Consent Agenda
October 13 2020 -Meeting Minutes
CSE 504 CPSE Recommendations
Payment of Bills
4
DATE IF YOU WISH TO ADDRESS~2-leLfDW ORGANIZATION THE BOARD YOU MUST
NAME ADDRESS REPRESENTED INIDCATE SO BY SIGNING YES
~w~ H-urcJd- l 0i -~~ ~cl-1~
Page 2 of 5
GENERAL FUND Warrant A-5 -- $33942831
TRUST amp AGENCY FUND Warrant TA-9 -- $16516516
SCHOOL LUNCH FUND Warrant C -2 -- $1040951 SPECIAL AID FUND Warrant F-4 -- $105092
CAPITAL FUND Warrant
4) Approved the recommendations of the Hancock Central School District Internal Claims Auditor for the periods ending 10162020
5) Approved Budget Transfers of $5000 or less for September 2020 (Budget transfers of $5000 or less per Board of Education Policy 6150)
6) Approved the Budget Transfers over $5000 for September 2020 (As per Board of Education Policy 6150)
Transfer Out Transfer In A1480490-30-0000 BOCES-PUB INFO $716520 A1680490-30-0000 BOCES-DATA PROCESSING $117496 A2250490-30-0000 BOCES-HANDICAPPED PROGRAMS $2677856 A2630490-30-0000 BOCES TELELEARNING $1754040 A2855490-30-0000 BOCES-COACHING $89800 A1620561-30-0000 COVID-19 SUPPLIES $1400000 A1621 511-30-0000 CAFETERIA PARTS $200000 A 1621512-30-0000 SUPPLIES-ELECTRICAL $100000 A1621 514-30-0000 SUPPLIES-HVAC $300000 A 1621522-30-0000 SUPPLIES-HARDWARE $200000 A1621 572-30-0000 SUPPLIES-GLASS $100000 A1621 580-30-0000 SUPPLIECS-GROUNDS $500000 A2110400-10-4903 SERVEXP-OLWEUS-ELEM $500000 A2110-400-20-9800 SERVEXP-MUSIC-MSHS $11500 A2110400-20-9999 SERVEXP SOCIAL SERVICES $500000 A2110400-20-9999 SERVEXP SOCIAL SERVICES $1011500 A1010401-30-0000 CONT-COVID $2000000 A9010800-30-0000 NYS EMPLOYEES RETIREMENT $2000000 A1620561-30-0000 COVID SUPPLIES $700000 A9030800-30-0000 SOCIAL SECURITY $700000
7) Approved Budget and Revenue Reports for September 2020
8) Approved the District Treasurers Report for September 2020
Internal Claims Auditor
Budget Transfers under $5000 September 2020
Budget Transfers over $5000 for September 2020
Budget and Revenue Reports for September 2020
District Treasurers Report September
2020
Page 3 of 5
9) Approved General Fund Cash Flow Report dated September 2020 General Fund Cash Flow Report
10) It is recommended to review the Louise Adelia Read Memorial Library LAR Library Reports for September 2020 Reports September
11) Approved the Central Treasurers Report for September 2020 Central Treasurers Report September
12) Approved the contract with American Graphics Institute and HCSD to 2020 provide professional development to assist with Google Platform Training at the cost not to exceed $5000 to be paid from Title Funds REAP or donated funds Approve Contract -
AGI 13) Approved contract with Fiscal Advisors amp Marketing Inc for the 2020-2021 fiscal year at the rate of $189hour to be paid from the General Fund Approve Contract
Rate - Fiscal Yes 3 No 0-Motion Carried
Advisors amp MarketingHomer moved with a second by Smith as recommended by Superintendent
Dougherty to adopt the following Approve 2019-2020 BE IT RESOLVED the Board of Education Hancock Central School District External Audit does hereby approve the external audit completed by Raymond G Preusser
CPA PC for the year ended June 30 2020
Yes 3 No O- Motion Carried
Approve Multi-Year Smith moved with a second by Homer as recommended by Superintendent Strategic Plan Dougherty to adopt the following 2018-19 through BE IT RESOLVED the Board of Education Hancock Central School District 2022-23does hereby approve the Multi Year Strategic Plan for 2018-2019 through 2022-
2023
Yes 3 No 0-Motion Carried
Approve 2019-2020 Homer moved with a second by Smith as recommended by Superintendent Strategic Plan for Dougherty to adopt the following ReservesBE IT RESOLVED the Board of Education Hancock Central School district
does hereby approve the 2019-2020 Strategic Plan for Reserves
Yes 3 No 0- Motion Carried
Approve 2021-2022 Smith moved with a second by Homer as recommended by Superintendent Budget Calendar Dougherty to adopt the following
BE IT RESOLVED the Board of Education Hancock Central School District does hereby approve the tentative 2021-2022 Budget Calendar
Yes 3 No O - Motion Carried
Page 4 of 5
Approve Special Dougherty to adopt the following Homer moved with a second by Smith as recommended by Superintendent
Education Annual BE IT RESOLVED the Board of Education Hancock Central School District Report for 2019-2020 does hereby approve the Committee on Special Education Annual Report for school year 2019-2020
Yes 3 No 0-Motion Carried Homer moved with a second by Smith as recommended by Superintendent Approve EBLAR Dougherty to adopt the following transfer - M Norris BE IT RESOLVED the Board of Education Hancock Central School District D Turner unused does hereby approve an increase of $80600 to the 2020-2021 General Fund sick time buy-out Budget for the purpose of paying Mary Norris her unused accrued sick days per HTA contract and for the purpose of paying Douglas Turner his unused accrued sick days per HTA contract The source of funds will be the Employee Benefit and Liability Reserve (EBLAR) The Board authorizes moving $80600 from the EBLAR reserve to the unassigned fund balance The budget code A9089800 (other benefits) will be increased by $80600
Yes 3 No 0-Motion Carried
Approve MOU HAPshyDougherty to adopt the following Homer moved with a second by Smith as recommended by Superintendent
Unused sick time BE IT RESOLVED the Board of Education Hancock Central School District payment - Kuehn does hereby approve the Memorandum of Understanding between the Hancock Nearing Central School District and the Hancock Association of Paraprofessionals for accrued Schoonmaker but unused sickpersonal leave time upon retirement in the amounts of For association member Rosa Kuehn she shall be paid her unused sickpersonal days in the amount of $5000 for association member Kay Nearing she shall be paid her unused sickpersonal days in the amount of $1766793 for association member Gail Schoonmaker she shall be paid her unused sickpersonal days in the amount of $999338
Yes 3 No O - Motion Carried
Approve EBLARSmith moved with a second by Homer as recommended by Superintendent Transfer - R KuehnDougherty to adopt the following K Nearing G BE IT RESOLVED the Board of Education Hancock Central School District Schoonmaker unused does hereby approve an increase of $32661 to the 2020-2021 General Fund Budget for sick time buy-out the purpose of paying Rosa Kuehn Kay Nearing and Gail Schoonmaker their unused
accrued sick days per HAP contract The source of funds will be the Employee Benefit and Liability Reserve (EBLAR) The Board authorizes moving $32661 from the EBLAR reserve to the unassigned fund balance The budget code A9089800 (other benefits) will be increased by $3266131
Yes 3 No O - Motion Carried Director of Pupil of Personnel Beamer reported Director of Pupil 1) HCEF plans Halloween activities for grades K-9 Personnel - Beamer
Page 5 of 5
2) HCEF Backpack program is slated to begin in October 3) Fire Prevention Week materials will be distributed to grade K-4 4) CSE Annual Report for 2019-2020 is complete 5) Substitute Teacher sub-committee planning meeting on Oct 27th
K-12 Administrator Bergman reported 1) PSA T administered on October 14 2) Lockdown drill on Oct 15th
3) National Honor Society applications have been extended to eleven students 4) Announce observations continue 5) Attending a virtual workshop for Education Law 2-d on Oct 28th
Superintendent Dougherty reported 1 Monthly Calendar 2 Superintendent E-Updates 3 Administrator BOE Reports 4 Time off to Vote 5 November 17 School Boards Institute 6 2021-22 Budget Development Calendar 7 COVID-19 Letters 8 Substitute Teacher Plans 9 Annual CSE Report
Homer moved with a second by Smith to go to Executive Session to discuss a particular employee matter with Superintendent Dougherty President Whitt commenced the Executive Session at 727 PM
Yes 3 No 0-Motion Carried
Homer moved with a second by Smith to terminate Executive Session President Whitt terminated Executive Session at 741 PM and declared the meeting in Open Session
Yes 3 No O - Motion Carried
Homer moved with a second by Smith adjourn the meeting President Whitt adjourned the meeting at 741 PM
Yes 3 No 0- Motion Carried
APPROVED
pound ~ ~~ President Board of Education Clerk Board ofEducation
K-12 Administrator Report - J Bergman
Superintendent Dougherty Report
Commence Executive Session
Terminate Executive Session
Adjournment
4
DATE IF YOU WISH TO ADDRESS~2-leLfDW ORGANIZATION THE BOARD YOU MUST
NAME ADDRESS REPRESENTED INIDCATE SO BY SIGNING YES
~w~ H-urcJd- l 0i -~~ ~cl-1~
Page 2 of 5
GENERAL FUND Warrant A-5 -- $33942831
TRUST amp AGENCY FUND Warrant TA-9 -- $16516516
SCHOOL LUNCH FUND Warrant C -2 -- $1040951 SPECIAL AID FUND Warrant F-4 -- $105092
CAPITAL FUND Warrant
4) Approved the recommendations of the Hancock Central School District Internal Claims Auditor for the periods ending 10162020
5) Approved Budget Transfers of $5000 or less for September 2020 (Budget transfers of $5000 or less per Board of Education Policy 6150)
6) Approved the Budget Transfers over $5000 for September 2020 (As per Board of Education Policy 6150)
Transfer Out Transfer In A1480490-30-0000 BOCES-PUB INFO $716520 A1680490-30-0000 BOCES-DATA PROCESSING $117496 A2250490-30-0000 BOCES-HANDICAPPED PROGRAMS $2677856 A2630490-30-0000 BOCES TELELEARNING $1754040 A2855490-30-0000 BOCES-COACHING $89800 A1620561-30-0000 COVID-19 SUPPLIES $1400000 A1621 511-30-0000 CAFETERIA PARTS $200000 A 1621512-30-0000 SUPPLIES-ELECTRICAL $100000 A1621 514-30-0000 SUPPLIES-HVAC $300000 A 1621522-30-0000 SUPPLIES-HARDWARE $200000 A1621 572-30-0000 SUPPLIES-GLASS $100000 A1621 580-30-0000 SUPPLIECS-GROUNDS $500000 A2110400-10-4903 SERVEXP-OLWEUS-ELEM $500000 A2110-400-20-9800 SERVEXP-MUSIC-MSHS $11500 A2110400-20-9999 SERVEXP SOCIAL SERVICES $500000 A2110400-20-9999 SERVEXP SOCIAL SERVICES $1011500 A1010401-30-0000 CONT-COVID $2000000 A9010800-30-0000 NYS EMPLOYEES RETIREMENT $2000000 A1620561-30-0000 COVID SUPPLIES $700000 A9030800-30-0000 SOCIAL SECURITY $700000
7) Approved Budget and Revenue Reports for September 2020
8) Approved the District Treasurers Report for September 2020
Internal Claims Auditor
Budget Transfers under $5000 September 2020
Budget Transfers over $5000 for September 2020
Budget and Revenue Reports for September 2020
District Treasurers Report September
2020
Page 3 of 5
9) Approved General Fund Cash Flow Report dated September 2020 General Fund Cash Flow Report
10) It is recommended to review the Louise Adelia Read Memorial Library LAR Library Reports for September 2020 Reports September
11) Approved the Central Treasurers Report for September 2020 Central Treasurers Report September
12) Approved the contract with American Graphics Institute and HCSD to 2020 provide professional development to assist with Google Platform Training at the cost not to exceed $5000 to be paid from Title Funds REAP or donated funds Approve Contract -
AGI 13) Approved contract with Fiscal Advisors amp Marketing Inc for the 2020-2021 fiscal year at the rate of $189hour to be paid from the General Fund Approve Contract
Rate - Fiscal Yes 3 No 0-Motion Carried
Advisors amp MarketingHomer moved with a second by Smith as recommended by Superintendent
Dougherty to adopt the following Approve 2019-2020 BE IT RESOLVED the Board of Education Hancock Central School District External Audit does hereby approve the external audit completed by Raymond G Preusser
CPA PC for the year ended June 30 2020
Yes 3 No O- Motion Carried
Approve Multi-Year Smith moved with a second by Homer as recommended by Superintendent Strategic Plan Dougherty to adopt the following 2018-19 through BE IT RESOLVED the Board of Education Hancock Central School District 2022-23does hereby approve the Multi Year Strategic Plan for 2018-2019 through 2022-
2023
Yes 3 No 0-Motion Carried
Approve 2019-2020 Homer moved with a second by Smith as recommended by Superintendent Strategic Plan for Dougherty to adopt the following ReservesBE IT RESOLVED the Board of Education Hancock Central School district
does hereby approve the 2019-2020 Strategic Plan for Reserves
Yes 3 No 0- Motion Carried
Approve 2021-2022 Smith moved with a second by Homer as recommended by Superintendent Budget Calendar Dougherty to adopt the following
BE IT RESOLVED the Board of Education Hancock Central School District does hereby approve the tentative 2021-2022 Budget Calendar
Yes 3 No O - Motion Carried
Page 4 of 5
Approve Special Dougherty to adopt the following Homer moved with a second by Smith as recommended by Superintendent
Education Annual BE IT RESOLVED the Board of Education Hancock Central School District Report for 2019-2020 does hereby approve the Committee on Special Education Annual Report for school year 2019-2020
Yes 3 No 0-Motion Carried Homer moved with a second by Smith as recommended by Superintendent Approve EBLAR Dougherty to adopt the following transfer - M Norris BE IT RESOLVED the Board of Education Hancock Central School District D Turner unused does hereby approve an increase of $80600 to the 2020-2021 General Fund sick time buy-out Budget for the purpose of paying Mary Norris her unused accrued sick days per HTA contract and for the purpose of paying Douglas Turner his unused accrued sick days per HTA contract The source of funds will be the Employee Benefit and Liability Reserve (EBLAR) The Board authorizes moving $80600 from the EBLAR reserve to the unassigned fund balance The budget code A9089800 (other benefits) will be increased by $80600
Yes 3 No 0-Motion Carried
Approve MOU HAPshyDougherty to adopt the following Homer moved with a second by Smith as recommended by Superintendent
Unused sick time BE IT RESOLVED the Board of Education Hancock Central School District payment - Kuehn does hereby approve the Memorandum of Understanding between the Hancock Nearing Central School District and the Hancock Association of Paraprofessionals for accrued Schoonmaker but unused sickpersonal leave time upon retirement in the amounts of For association member Rosa Kuehn she shall be paid her unused sickpersonal days in the amount of $5000 for association member Kay Nearing she shall be paid her unused sickpersonal days in the amount of $1766793 for association member Gail Schoonmaker she shall be paid her unused sickpersonal days in the amount of $999338
Yes 3 No O - Motion Carried
Approve EBLARSmith moved with a second by Homer as recommended by Superintendent Transfer - R KuehnDougherty to adopt the following K Nearing G BE IT RESOLVED the Board of Education Hancock Central School District Schoonmaker unused does hereby approve an increase of $32661 to the 2020-2021 General Fund Budget for sick time buy-out the purpose of paying Rosa Kuehn Kay Nearing and Gail Schoonmaker their unused
accrued sick days per HAP contract The source of funds will be the Employee Benefit and Liability Reserve (EBLAR) The Board authorizes moving $32661 from the EBLAR reserve to the unassigned fund balance The budget code A9089800 (other benefits) will be increased by $3266131
Yes 3 No O - Motion Carried Director of Pupil of Personnel Beamer reported Director of Pupil 1) HCEF plans Halloween activities for grades K-9 Personnel - Beamer
Page 5 of 5
2) HCEF Backpack program is slated to begin in October 3) Fire Prevention Week materials will be distributed to grade K-4 4) CSE Annual Report for 2019-2020 is complete 5) Substitute Teacher sub-committee planning meeting on Oct 27th
K-12 Administrator Bergman reported 1) PSA T administered on October 14 2) Lockdown drill on Oct 15th
3) National Honor Society applications have been extended to eleven students 4) Announce observations continue 5) Attending a virtual workshop for Education Law 2-d on Oct 28th
Superintendent Dougherty reported 1 Monthly Calendar 2 Superintendent E-Updates 3 Administrator BOE Reports 4 Time off to Vote 5 November 17 School Boards Institute 6 2021-22 Budget Development Calendar 7 COVID-19 Letters 8 Substitute Teacher Plans 9 Annual CSE Report
Homer moved with a second by Smith to go to Executive Session to discuss a particular employee matter with Superintendent Dougherty President Whitt commenced the Executive Session at 727 PM
Yes 3 No 0-Motion Carried
Homer moved with a second by Smith to terminate Executive Session President Whitt terminated Executive Session at 741 PM and declared the meeting in Open Session
Yes 3 No O - Motion Carried
Homer moved with a second by Smith adjourn the meeting President Whitt adjourned the meeting at 741 PM
Yes 3 No 0- Motion Carried
APPROVED
pound ~ ~~ President Board of Education Clerk Board ofEducation
K-12 Administrator Report - J Bergman
Superintendent Dougherty Report
Commence Executive Session
Terminate Executive Session
Adjournment
Page 2 of 5
GENERAL FUND Warrant A-5 -- $33942831
TRUST amp AGENCY FUND Warrant TA-9 -- $16516516
SCHOOL LUNCH FUND Warrant C -2 -- $1040951 SPECIAL AID FUND Warrant F-4 -- $105092
CAPITAL FUND Warrant
4) Approved the recommendations of the Hancock Central School District Internal Claims Auditor for the periods ending 10162020
5) Approved Budget Transfers of $5000 or less for September 2020 (Budget transfers of $5000 or less per Board of Education Policy 6150)
6) Approved the Budget Transfers over $5000 for September 2020 (As per Board of Education Policy 6150)
Transfer Out Transfer In A1480490-30-0000 BOCES-PUB INFO $716520 A1680490-30-0000 BOCES-DATA PROCESSING $117496 A2250490-30-0000 BOCES-HANDICAPPED PROGRAMS $2677856 A2630490-30-0000 BOCES TELELEARNING $1754040 A2855490-30-0000 BOCES-COACHING $89800 A1620561-30-0000 COVID-19 SUPPLIES $1400000 A1621 511-30-0000 CAFETERIA PARTS $200000 A 1621512-30-0000 SUPPLIES-ELECTRICAL $100000 A1621 514-30-0000 SUPPLIES-HVAC $300000 A 1621522-30-0000 SUPPLIES-HARDWARE $200000 A1621 572-30-0000 SUPPLIES-GLASS $100000 A1621 580-30-0000 SUPPLIECS-GROUNDS $500000 A2110400-10-4903 SERVEXP-OLWEUS-ELEM $500000 A2110-400-20-9800 SERVEXP-MUSIC-MSHS $11500 A2110400-20-9999 SERVEXP SOCIAL SERVICES $500000 A2110400-20-9999 SERVEXP SOCIAL SERVICES $1011500 A1010401-30-0000 CONT-COVID $2000000 A9010800-30-0000 NYS EMPLOYEES RETIREMENT $2000000 A1620561-30-0000 COVID SUPPLIES $700000 A9030800-30-0000 SOCIAL SECURITY $700000
7) Approved Budget and Revenue Reports for September 2020
8) Approved the District Treasurers Report for September 2020
Internal Claims Auditor
Budget Transfers under $5000 September 2020
Budget Transfers over $5000 for September 2020
Budget and Revenue Reports for September 2020
District Treasurers Report September
2020
Page 3 of 5
9) Approved General Fund Cash Flow Report dated September 2020 General Fund Cash Flow Report
10) It is recommended to review the Louise Adelia Read Memorial Library LAR Library Reports for September 2020 Reports September
11) Approved the Central Treasurers Report for September 2020 Central Treasurers Report September
12) Approved the contract with American Graphics Institute and HCSD to 2020 provide professional development to assist with Google Platform Training at the cost not to exceed $5000 to be paid from Title Funds REAP or donated funds Approve Contract -
AGI 13) Approved contract with Fiscal Advisors amp Marketing Inc for the 2020-2021 fiscal year at the rate of $189hour to be paid from the General Fund Approve Contract
Rate - Fiscal Yes 3 No 0-Motion Carried
Advisors amp MarketingHomer moved with a second by Smith as recommended by Superintendent
Dougherty to adopt the following Approve 2019-2020 BE IT RESOLVED the Board of Education Hancock Central School District External Audit does hereby approve the external audit completed by Raymond G Preusser
CPA PC for the year ended June 30 2020
Yes 3 No O- Motion Carried
Approve Multi-Year Smith moved with a second by Homer as recommended by Superintendent Strategic Plan Dougherty to adopt the following 2018-19 through BE IT RESOLVED the Board of Education Hancock Central School District 2022-23does hereby approve the Multi Year Strategic Plan for 2018-2019 through 2022-
2023
Yes 3 No 0-Motion Carried
Approve 2019-2020 Homer moved with a second by Smith as recommended by Superintendent Strategic Plan for Dougherty to adopt the following ReservesBE IT RESOLVED the Board of Education Hancock Central School district
does hereby approve the 2019-2020 Strategic Plan for Reserves
Yes 3 No 0- Motion Carried
Approve 2021-2022 Smith moved with a second by Homer as recommended by Superintendent Budget Calendar Dougherty to adopt the following
BE IT RESOLVED the Board of Education Hancock Central School District does hereby approve the tentative 2021-2022 Budget Calendar
Yes 3 No O - Motion Carried
Page 4 of 5
Approve Special Dougherty to adopt the following Homer moved with a second by Smith as recommended by Superintendent
Education Annual BE IT RESOLVED the Board of Education Hancock Central School District Report for 2019-2020 does hereby approve the Committee on Special Education Annual Report for school year 2019-2020
Yes 3 No 0-Motion Carried Homer moved with a second by Smith as recommended by Superintendent Approve EBLAR Dougherty to adopt the following transfer - M Norris BE IT RESOLVED the Board of Education Hancock Central School District D Turner unused does hereby approve an increase of $80600 to the 2020-2021 General Fund sick time buy-out Budget for the purpose of paying Mary Norris her unused accrued sick days per HTA contract and for the purpose of paying Douglas Turner his unused accrued sick days per HTA contract The source of funds will be the Employee Benefit and Liability Reserve (EBLAR) The Board authorizes moving $80600 from the EBLAR reserve to the unassigned fund balance The budget code A9089800 (other benefits) will be increased by $80600
Yes 3 No 0-Motion Carried
Approve MOU HAPshyDougherty to adopt the following Homer moved with a second by Smith as recommended by Superintendent
Unused sick time BE IT RESOLVED the Board of Education Hancock Central School District payment - Kuehn does hereby approve the Memorandum of Understanding between the Hancock Nearing Central School District and the Hancock Association of Paraprofessionals for accrued Schoonmaker but unused sickpersonal leave time upon retirement in the amounts of For association member Rosa Kuehn she shall be paid her unused sickpersonal days in the amount of $5000 for association member Kay Nearing she shall be paid her unused sickpersonal days in the amount of $1766793 for association member Gail Schoonmaker she shall be paid her unused sickpersonal days in the amount of $999338
Yes 3 No O - Motion Carried
Approve EBLARSmith moved with a second by Homer as recommended by Superintendent Transfer - R KuehnDougherty to adopt the following K Nearing G BE IT RESOLVED the Board of Education Hancock Central School District Schoonmaker unused does hereby approve an increase of $32661 to the 2020-2021 General Fund Budget for sick time buy-out the purpose of paying Rosa Kuehn Kay Nearing and Gail Schoonmaker their unused
accrued sick days per HAP contract The source of funds will be the Employee Benefit and Liability Reserve (EBLAR) The Board authorizes moving $32661 from the EBLAR reserve to the unassigned fund balance The budget code A9089800 (other benefits) will be increased by $3266131
Yes 3 No O - Motion Carried Director of Pupil of Personnel Beamer reported Director of Pupil 1) HCEF plans Halloween activities for grades K-9 Personnel - Beamer
Page 5 of 5
2) HCEF Backpack program is slated to begin in October 3) Fire Prevention Week materials will be distributed to grade K-4 4) CSE Annual Report for 2019-2020 is complete 5) Substitute Teacher sub-committee planning meeting on Oct 27th
K-12 Administrator Bergman reported 1) PSA T administered on October 14 2) Lockdown drill on Oct 15th
3) National Honor Society applications have been extended to eleven students 4) Announce observations continue 5) Attending a virtual workshop for Education Law 2-d on Oct 28th
Superintendent Dougherty reported 1 Monthly Calendar 2 Superintendent E-Updates 3 Administrator BOE Reports 4 Time off to Vote 5 November 17 School Boards Institute 6 2021-22 Budget Development Calendar 7 COVID-19 Letters 8 Substitute Teacher Plans 9 Annual CSE Report
Homer moved with a second by Smith to go to Executive Session to discuss a particular employee matter with Superintendent Dougherty President Whitt commenced the Executive Session at 727 PM
Yes 3 No 0-Motion Carried
Homer moved with a second by Smith to terminate Executive Session President Whitt terminated Executive Session at 741 PM and declared the meeting in Open Session
Yes 3 No O - Motion Carried
Homer moved with a second by Smith adjourn the meeting President Whitt adjourned the meeting at 741 PM
Yes 3 No 0- Motion Carried
APPROVED
pound ~ ~~ President Board of Education Clerk Board ofEducation
K-12 Administrator Report - J Bergman
Superintendent Dougherty Report
Commence Executive Session
Terminate Executive Session
Adjournment
Page 3 of 5
9) Approved General Fund Cash Flow Report dated September 2020 General Fund Cash Flow Report
10) It is recommended to review the Louise Adelia Read Memorial Library LAR Library Reports for September 2020 Reports September
11) Approved the Central Treasurers Report for September 2020 Central Treasurers Report September
12) Approved the contract with American Graphics Institute and HCSD to 2020 provide professional development to assist with Google Platform Training at the cost not to exceed $5000 to be paid from Title Funds REAP or donated funds Approve Contract -
AGI 13) Approved contract with Fiscal Advisors amp Marketing Inc for the 2020-2021 fiscal year at the rate of $189hour to be paid from the General Fund Approve Contract
Rate - Fiscal Yes 3 No 0-Motion Carried
Advisors amp MarketingHomer moved with a second by Smith as recommended by Superintendent
Dougherty to adopt the following Approve 2019-2020 BE IT RESOLVED the Board of Education Hancock Central School District External Audit does hereby approve the external audit completed by Raymond G Preusser
CPA PC for the year ended June 30 2020
Yes 3 No O- Motion Carried
Approve Multi-Year Smith moved with a second by Homer as recommended by Superintendent Strategic Plan Dougherty to adopt the following 2018-19 through BE IT RESOLVED the Board of Education Hancock Central School District 2022-23does hereby approve the Multi Year Strategic Plan for 2018-2019 through 2022-
2023
Yes 3 No 0-Motion Carried
Approve 2019-2020 Homer moved with a second by Smith as recommended by Superintendent Strategic Plan for Dougherty to adopt the following ReservesBE IT RESOLVED the Board of Education Hancock Central School district
does hereby approve the 2019-2020 Strategic Plan for Reserves
Yes 3 No 0- Motion Carried
Approve 2021-2022 Smith moved with a second by Homer as recommended by Superintendent Budget Calendar Dougherty to adopt the following
BE IT RESOLVED the Board of Education Hancock Central School District does hereby approve the tentative 2021-2022 Budget Calendar
Yes 3 No O - Motion Carried
Page 4 of 5
Approve Special Dougherty to adopt the following Homer moved with a second by Smith as recommended by Superintendent
Education Annual BE IT RESOLVED the Board of Education Hancock Central School District Report for 2019-2020 does hereby approve the Committee on Special Education Annual Report for school year 2019-2020
Yes 3 No 0-Motion Carried Homer moved with a second by Smith as recommended by Superintendent Approve EBLAR Dougherty to adopt the following transfer - M Norris BE IT RESOLVED the Board of Education Hancock Central School District D Turner unused does hereby approve an increase of $80600 to the 2020-2021 General Fund sick time buy-out Budget for the purpose of paying Mary Norris her unused accrued sick days per HTA contract and for the purpose of paying Douglas Turner his unused accrued sick days per HTA contract The source of funds will be the Employee Benefit and Liability Reserve (EBLAR) The Board authorizes moving $80600 from the EBLAR reserve to the unassigned fund balance The budget code A9089800 (other benefits) will be increased by $80600
Yes 3 No 0-Motion Carried
Approve MOU HAPshyDougherty to adopt the following Homer moved with a second by Smith as recommended by Superintendent
Unused sick time BE IT RESOLVED the Board of Education Hancock Central School District payment - Kuehn does hereby approve the Memorandum of Understanding between the Hancock Nearing Central School District and the Hancock Association of Paraprofessionals for accrued Schoonmaker but unused sickpersonal leave time upon retirement in the amounts of For association member Rosa Kuehn she shall be paid her unused sickpersonal days in the amount of $5000 for association member Kay Nearing she shall be paid her unused sickpersonal days in the amount of $1766793 for association member Gail Schoonmaker she shall be paid her unused sickpersonal days in the amount of $999338
Yes 3 No O - Motion Carried
Approve EBLARSmith moved with a second by Homer as recommended by Superintendent Transfer - R KuehnDougherty to adopt the following K Nearing G BE IT RESOLVED the Board of Education Hancock Central School District Schoonmaker unused does hereby approve an increase of $32661 to the 2020-2021 General Fund Budget for sick time buy-out the purpose of paying Rosa Kuehn Kay Nearing and Gail Schoonmaker their unused
accrued sick days per HAP contract The source of funds will be the Employee Benefit and Liability Reserve (EBLAR) The Board authorizes moving $32661 from the EBLAR reserve to the unassigned fund balance The budget code A9089800 (other benefits) will be increased by $3266131
Yes 3 No O - Motion Carried Director of Pupil of Personnel Beamer reported Director of Pupil 1) HCEF plans Halloween activities for grades K-9 Personnel - Beamer
Page 5 of 5
2) HCEF Backpack program is slated to begin in October 3) Fire Prevention Week materials will be distributed to grade K-4 4) CSE Annual Report for 2019-2020 is complete 5) Substitute Teacher sub-committee planning meeting on Oct 27th
K-12 Administrator Bergman reported 1) PSA T administered on October 14 2) Lockdown drill on Oct 15th
3) National Honor Society applications have been extended to eleven students 4) Announce observations continue 5) Attending a virtual workshop for Education Law 2-d on Oct 28th
Superintendent Dougherty reported 1 Monthly Calendar 2 Superintendent E-Updates 3 Administrator BOE Reports 4 Time off to Vote 5 November 17 School Boards Institute 6 2021-22 Budget Development Calendar 7 COVID-19 Letters 8 Substitute Teacher Plans 9 Annual CSE Report
Homer moved with a second by Smith to go to Executive Session to discuss a particular employee matter with Superintendent Dougherty President Whitt commenced the Executive Session at 727 PM
Yes 3 No 0-Motion Carried
Homer moved with a second by Smith to terminate Executive Session President Whitt terminated Executive Session at 741 PM and declared the meeting in Open Session
Yes 3 No O - Motion Carried
Homer moved with a second by Smith adjourn the meeting President Whitt adjourned the meeting at 741 PM
Yes 3 No 0- Motion Carried
APPROVED
pound ~ ~~ President Board of Education Clerk Board ofEducation
K-12 Administrator Report - J Bergman
Superintendent Dougherty Report
Commence Executive Session
Terminate Executive Session
Adjournment
Page 4 of 5
Approve Special Dougherty to adopt the following Homer moved with a second by Smith as recommended by Superintendent
Education Annual BE IT RESOLVED the Board of Education Hancock Central School District Report for 2019-2020 does hereby approve the Committee on Special Education Annual Report for school year 2019-2020
Yes 3 No 0-Motion Carried Homer moved with a second by Smith as recommended by Superintendent Approve EBLAR Dougherty to adopt the following transfer - M Norris BE IT RESOLVED the Board of Education Hancock Central School District D Turner unused does hereby approve an increase of $80600 to the 2020-2021 General Fund sick time buy-out Budget for the purpose of paying Mary Norris her unused accrued sick days per HTA contract and for the purpose of paying Douglas Turner his unused accrued sick days per HTA contract The source of funds will be the Employee Benefit and Liability Reserve (EBLAR) The Board authorizes moving $80600 from the EBLAR reserve to the unassigned fund balance The budget code A9089800 (other benefits) will be increased by $80600
Yes 3 No 0-Motion Carried
Approve MOU HAPshyDougherty to adopt the following Homer moved with a second by Smith as recommended by Superintendent
Unused sick time BE IT RESOLVED the Board of Education Hancock Central School District payment - Kuehn does hereby approve the Memorandum of Understanding between the Hancock Nearing Central School District and the Hancock Association of Paraprofessionals for accrued Schoonmaker but unused sickpersonal leave time upon retirement in the amounts of For association member Rosa Kuehn she shall be paid her unused sickpersonal days in the amount of $5000 for association member Kay Nearing she shall be paid her unused sickpersonal days in the amount of $1766793 for association member Gail Schoonmaker she shall be paid her unused sickpersonal days in the amount of $999338
Yes 3 No O - Motion Carried
Approve EBLARSmith moved with a second by Homer as recommended by Superintendent Transfer - R KuehnDougherty to adopt the following K Nearing G BE IT RESOLVED the Board of Education Hancock Central School District Schoonmaker unused does hereby approve an increase of $32661 to the 2020-2021 General Fund Budget for sick time buy-out the purpose of paying Rosa Kuehn Kay Nearing and Gail Schoonmaker their unused
accrued sick days per HAP contract The source of funds will be the Employee Benefit and Liability Reserve (EBLAR) The Board authorizes moving $32661 from the EBLAR reserve to the unassigned fund balance The budget code A9089800 (other benefits) will be increased by $3266131
Yes 3 No O - Motion Carried Director of Pupil of Personnel Beamer reported Director of Pupil 1) HCEF plans Halloween activities for grades K-9 Personnel - Beamer
Page 5 of 5
2) HCEF Backpack program is slated to begin in October 3) Fire Prevention Week materials will be distributed to grade K-4 4) CSE Annual Report for 2019-2020 is complete 5) Substitute Teacher sub-committee planning meeting on Oct 27th
K-12 Administrator Bergman reported 1) PSA T administered on October 14 2) Lockdown drill on Oct 15th
3) National Honor Society applications have been extended to eleven students 4) Announce observations continue 5) Attending a virtual workshop for Education Law 2-d on Oct 28th
Superintendent Dougherty reported 1 Monthly Calendar 2 Superintendent E-Updates 3 Administrator BOE Reports 4 Time off to Vote 5 November 17 School Boards Institute 6 2021-22 Budget Development Calendar 7 COVID-19 Letters 8 Substitute Teacher Plans 9 Annual CSE Report
Homer moved with a second by Smith to go to Executive Session to discuss a particular employee matter with Superintendent Dougherty President Whitt commenced the Executive Session at 727 PM
Yes 3 No 0-Motion Carried
Homer moved with a second by Smith to terminate Executive Session President Whitt terminated Executive Session at 741 PM and declared the meeting in Open Session
Yes 3 No O - Motion Carried
Homer moved with a second by Smith adjourn the meeting President Whitt adjourned the meeting at 741 PM
Yes 3 No 0- Motion Carried
APPROVED
pound ~ ~~ President Board of Education Clerk Board ofEducation
K-12 Administrator Report - J Bergman
Superintendent Dougherty Report
Commence Executive Session
Terminate Executive Session
Adjournment
Page 5 of 5
2) HCEF Backpack program is slated to begin in October 3) Fire Prevention Week materials will be distributed to grade K-4 4) CSE Annual Report for 2019-2020 is complete 5) Substitute Teacher sub-committee planning meeting on Oct 27th
K-12 Administrator Bergman reported 1) PSA T administered on October 14 2) Lockdown drill on Oct 15th
3) National Honor Society applications have been extended to eleven students 4) Announce observations continue 5) Attending a virtual workshop for Education Law 2-d on Oct 28th
Superintendent Dougherty reported 1 Monthly Calendar 2 Superintendent E-Updates 3 Administrator BOE Reports 4 Time off to Vote 5 November 17 School Boards Institute 6 2021-22 Budget Development Calendar 7 COVID-19 Letters 8 Substitute Teacher Plans 9 Annual CSE Report
Homer moved with a second by Smith to go to Executive Session to discuss a particular employee matter with Superintendent Dougherty President Whitt commenced the Executive Session at 727 PM
Yes 3 No 0-Motion Carried
Homer moved with a second by Smith to terminate Executive Session President Whitt terminated Executive Session at 741 PM and declared the meeting in Open Session
Yes 3 No O - Motion Carried
Homer moved with a second by Smith adjourn the meeting President Whitt adjourned the meeting at 741 PM
Yes 3 No 0- Motion Carried
APPROVED
pound ~ ~~ President Board of Education Clerk Board ofEducation
K-12 Administrator Report - J Bergman
Superintendent Dougherty Report
Commence Executive Session
Terminate Executive Session
Adjournment