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Office of the City ManagerACTION CALENDARJune 26, 2018
To: Honorable Mayor and Members of the City CouncilFrom: Dee Williams-Ridley, City Manager
Submitted by: Teresa Berkeley-Simmons, Budget Manager
Subject: FY 2019 Budget Adoption
RECOMMENDATIONAdopt a resolution:
1. Adopting the FY 2019 Budget as contained in the City Manager’s FY 2019 Proposed Budget Update presented to Council on May 8, 2018, and as amended by subsequent Council action.
2. Authorizing the City Manager to provide applicable advances to selected community agencies receiving City funds in FY 2019, as reflected in Attachment 2, and as amended by Council action.
FISCAL IMPACTS OF RECOMMENDATIONThe proposed City expenditure budget for all funds in FY 2019 is $460,583,106 (gross appropriations) and $405,780,665 (net appropriations). The General Fund (010) total is $183,283,046 and the balance of $277,300,060 represents the other non-discretionary funds. This fiscal information will be reflected in a separate Annual Appropriation Ordinance.
CURRENT SITUATION AND ITS EFFECTSOn May 8, 2018,1 staff presented the City Manager’s FY 2019 Proposed Budget Update (FY19 Proposed Update) to Council. On May 15, 20182, the first of two public hearings took place. On May 29, 20183, was the second public hearing. On June 12, 2018, Council was asked to provide additional comments and direction on the FY 2019 Proposed Update. Council is asked to consider and take action on the FY 2019 Proposed Update.
1 https://www.cityofberkeley.info/Clerk/City_Council/2018/05_May/City_Council__05-08-2018_-_Special_Meeting_Agenda.aspx2 https://www.cityofberkeley.info/Clerk/City_Council/2018/05_May/City_Council__05-15-2018_-_Regular_Meeting_Agenda.aspx (Item #38)3 https://www.cityofberkeley.info/Clerk/City_Council/2018/05_May/City_Council__05-29-2018_-_Regular_Meeting_Agenda.aspx (Item #28)
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Changes to the FY 2019 Proposed Budget Update since May 8, 2018 – Expenditures
General FundThere have been several changes to the expenditures since the May 8, 2018, report that are proposed for inclusion in the FY 2019 Update. Included in the General Fund are new allocations totaling $180,441 for the following:
1. Two Year Temporary Planning Technician to assist with implementation of the City's new Short-Term Rental Program ($51,160);
2. Energy Program Manager position charged 3% to Capital Improvement Fund, 8% to Zero Waste Fund, 44% to Permit Service Center Fund and 45% to General Fund ($96,296); and
3. Office of Energy and Sustainable Development staff cost shift from California Energy Commission Grant that ends in June 2018 back to original funding sources ($32,985).
The first two items above were included in the June 12, 2018, report titled City Council Comments on the FY 2019 Proposed Budget Update4. The third item is a new request resulting from the termination of a grant. Below is the FY 2019 Proposed Budget Update for the General Fund incorporating the three allocations noted above. If Council adopts the allocations, the total General Fund unallocated balance is $1.5 million.
FY 2019 Proposed General Fund Budget Update
Revenues $184,756,040Expenditures $183,283,046 Balance $1,475,894
Not included in the General Fund expenditures noted above but submitted for your funding consideration is a request for a new Senior Management Analyst (SMA) position in the Police Department. This new SMA position in the Police Department would support policy analysis, assist with implementation of strategic plan initiatives, and produce monthly/annual reports for the department and the community. The position will also assist the Police Chief in managing communications within the department as well as prepare technical reports, Council reports, and respond to requests from City management, the City Council, and the Police Review Commission. The cost of this unfunded position is $206,000/annually.
4 https://www.cityofberkeley.info/Clerk/City_Council/2018/06_June/City_Council__06-12-2018_-_Regular_Meeting_Agenda.aspx (Item #45)
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Special FundsIncluded in the Special Funds are new allocations totaling $1,564,496 for the following:
1. Emergency payment to Community Conservation Centers to fund operations through 9/30/18 ($699,815)5;
2. Funds for Berkeley Tuolumne Camp Tree Removals ($526,000)3. Energy Program Manager, 2-Year Temporary Planning Technician, and staff in
the Office of Energy and Sustainable Development as noted above ($318,218) 4. Increase to Easy Does It Contract tied to Special Tax Measure E ($20,463).
Special Fund expenditures reductions total $571,333 and include the following:1. California Energy Commission Grant that ends in June 2018 ($111,662); and2. State – Proposition 172 ($453,896)
In addition, there were changes to the Capital Improvement Program projects, which resulted in expenditure reductions totaling $5,775.The net change in expenditures tied to the Special Funds is $993,163.
The total All Funds (General Fund and Special Funds) net expenditure increase is $1.1 million. Additional information on changes to the FY 2019 Proposed Update can be found in Attachment 1, Schedule of Changes - Expenditures.
Changes to the FY 2019 Proposed Budget Update since May 8, 2018 – Revenues
All FundsThere have been several changes to the revenues since the May 8, 2018, report that have been incorporated into the FY19 Update. All of the increases were tied to Special Funds and although they have no impact on the General Fund, the increases will support several of the City’s Special Funds. These increases were included in the June 12, 2018, report titled City Council Comments on the FY 2019 Proposed Budget Update.
The majority of the revenue changes result from the annual growth tied to the Consumer Price Index (CPI) and the Personnel Income Growth (PIG).6 The Proposed Budget assumes a 2 percent annual growth rate. The actual CPI number is 3.217 percent. The PIG number is 3.67 percent. Additional revenue beyond the 2 percent increase assumed in the FY 2019 Proposed Update were included in the July 12, 2018, Council report and are also listed below.
5 Approved by Council on June, 12, 2018 https://www.cityofberkeley.info/Clerk/City_Council/2018/06_June/City_Council__06-12-2018_-_Regular_Meeting_Agenda.aspx (Item #35)6 The established growth index for the Emergency Medical Services Tax (Paramedic Tax) is the April (CPI). The Emergency Services for the Disabled Tax, the Library Tax, Parks Tax, and the Measure GG Fire Services and Disaster Preparedness Tax growth is either the higher of the CPI or the PIG.
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Additional FY 2019 Revenue
Paramedic Tax
Measure E- Emergency Services for the Disabled
$35,929
$20,463
Library Tax $318,092
Parks Tax $216,051
Measure GG- Fire Protection and Emergency Response
$81,483
Additional information on changes to the FY19 Proposed Update can be found in Attachment 1, Schedule of Changes - Revenues.
Council Referrals Throughout the fiscal year the Mayor and Councilmembers referred a number of items to the budget process. Below is a list of Council budget referrals for Council’s consideration.
Title and Item # Council Date Description (Purpose) Amount Referred by: Council Member
Name
Resilient Shoreline Program of Citizens for East Shore Parks7
July 11, 2017 Refer to the mid-year budget process a contribution of $10,000 to participate in CESP’s Visualizing Sea-level Rise event in Berkeley.
$10,000 Hahn, Wengraf, and Maio
7 https://www.cityofberkeley.info/Clerk/City_Council/2017/07_Jul/Documents/2017-07-11_Item_32_Support_the_Resilient.aspx
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Title and Item # Council Date Description (Purpose) Amount Referred by: Council Member
Name
Prioritize installation of Traffic Lights, HAWK lights, or Stop Signs at the Intersection of Dwight Way and California Street8
October 31, 2017
1. Refer to the 2017 Mid-year budget process the installation of Traffic Lights,HAWK Lights, or Stop Signs at the intersection of Dwight Way and CaliforniaStreet. If such an installation is approved in the budget process, direct the CityManager and Transportation staff to prioritize and expedite said installation.2. Request that the stoplights on Dwight at the intersections on either side of theDwight and California intersection be coordinated.
$10,000 to $400,000
Harrison, Bartlett, Davila
Berkeley Youth Alternative9
November 14, 2017
Refer to the budget process for inclusion on the list of items to be prioritized for fundingconsideration in November 2017, $30,000 to support for Berkeley Youth Alternatives(BYA) Afterschool Center and $49,674 to support the BYA Counseling Center.
$79,674 Davila
8 https://www.cityofberkeley.info/Clerk/City_Council/2017/10_Oct/Documents/2017-10-31_Item_16_Budget_Referral_Prioritize_Installation.aspx9 https://www.cityofberkeley.info/Clerk/City_Council/2017/11_Nov/Documents/2017-11-14_Item_16_Budget_Referral_Berkeley_Youth.aspx/2016-02-23_Item_26_Refer_$50,000_to_the_FY_2016.aspx
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Title and Item # Council Date Description (Purpose) Amount Referred by: Council Member
Name
Allocation of General Fund and Measure GG Funds for Fire Department’s Overtime Costs10
November 28, 2017
Refer to the budget process the allocation of General Fund and Measure GG funds to Fire Department overtime costs.
Pedestrian-activated Crosswalk Across Cedar on the Ohlone Greenway at Cedar Rose Park11
November 28, 2017
Refer to the budget process the funding of pedestrian-activated crosswalk across Cedar on the Ohlone Greenway at Cedar Rose Park.
$100,000 Maio
Pedestrian-activated Crosswalk Across University Avenue at Grant Street12
December 5, 2017
Refer to the budget process the funding of pedestrian-activated crosswalk acrossUniversity Avenue at Grant Street.
$100,000 Maio and Harrison
Indigenous People Day Pow Wow Budget Augmentation13
December 5, 2017
Budget referral to increase the Indigenous Peoples Day Pow Wow CY 18 stipend from$4,050 to $6,050.
$2,000 Maio, Arreguin, and Davila
10 https://www.cityofberkeley.info/Clerk/City_Council/2017/11_Nov/Documents/2017-11-28_Item_24b_Companion_Report_Recommendation_for_Audit.aspx11 https://www.cityofberkeley.info/Clerk/City_Council/2017/11_Nov/Documents/2017-11-28_Item_12_Funding_a_Pedestrian-Activated.aspx12 https://www.cityofberkeley.info/Clerk/City_Council/2017/12_Dec/Documents/2017-12-05_Item_13_Budget_Referral_Funding_a_Pedestrian.aspx13 https://www.cityofberkeley.info/Clerk/City_Council/2017/12_Dec/Documents/2017-12-05_Item_14_Budget_Referral_Indigenous_Peoples.aspx
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Title and Item # Council Date Description (Purpose) Amount Referred by: Council Member
Name
Second dwelling Unit/Accessory Dwelling Unit Pilot Program to House the Homeless14
December 5, 2017
Refer to the City Manager’s office to develop a second dwelling unit/accessory dwellingunit Pilot Project as an additional strategy to provide housing for homeless persons andfamilies.
$550,000 Bartlett
RFFB light at Eton Avenue and Claremont Boulevard15
December 5, 2017
Refer to the budget process a one-time allocation for a Rectangular Rapid FlashBeacon (RFFB) light at Claremont Boulevard and Eton Avenue
$50,000 Droste
Temporary Staff Position to Support Undergrounding of Utilities16
December 5, 2017
Refer to the 2017-18 budget process $200,000 for a temporary staffposition to carry out recommendations from, and work with, the Utility UndergroundingSubcommittee of the Public Works Commission
$200,000 Droste and Wengraf
Hopkins Street Corridor Traffic and Placemaking Study17
January 23, 2018
Refer to the Budget Process the funds necessary to undertake a traffic and place making study of the Hopkins/Monterey/ Sacramento corridor; specifically, Sacramento Street from the southern
$200,000 Hahn
14 https://www.cityofberkeley.info/Clerk/City_Council/2017/12_Dec/Documents/2017-12-05_Item_15_Refer_to_the_City_Manager’s_Office.aspx15https://www.cityofberkeley.info/Clerk/City_Council/2017/12_Dec/Documents/2017-12-05_Item_20_Budget_Referral_RFFB_Light.aspx16https://www.cityofberkeley.info/Clerk/City_Council/2017/12_Dec/Documents/2017-12-05_Item_21_Temporary_Staff_Position.aspx17https://www.cityofberkeley.info/Clerk/City_Council/2018/01_Jan/Documents/2018-01-23_Item_28_Budget_Referral_Hopkins.aspx
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Title and Item # Council Date Description (Purpose) Amount Referred by: Council Member
Name
approach of Rose Street to Hopkins, Hopkins from Gilman Avenue to Sutter/Henry, and the Monterey Avenue approach to Hopkins from the North.
Wildland Urban Interface Fire Safety and Fire Safety Education18
02/27/18 Recommend that City Council refer the specific operational items in the Disaster and Fire Safety Commission report to the budget process for consideration and review by impacted City departments.
Installation of Traffic Lights, HAWK Lights or Stop Sign at California St. & Ashby Ave.19
03/13/2018 Refer to the budget process the installation of Traffic Lights, HAWK Lights, or StopSigns at the intersection of California St & Ashby Ave. If such an installation is approvedin the budget process, direct the City Manager and Transportation staff to expedite saidInstallation.
$10,000 - $400,000
Bartlett
Police Foot Patrol in Downtown.20
03/27/2018 Refer to FY2018/19 Budget Process to establish funding for police foot patrol or bicycle officers to cover the Downtown Area as defined in the Downtown Area Plan,which includes portions of Berkeley Police Department Beats 4, 3
$423,331 -$465,987 annually or $343,532 overtime annual cost
Harrison
18https://www.cityofberkeley.info/Clerk/City_Council/2018/02_Feb/Documents/2018-02-27_Item_22b_Companion_Report_Wildland.aspx19https://www.cityofberkeley.info/Clerk/City_Council/2018/03_Mar/Documents/2018-03-13_Item_18_Budget_Referral__Installation.aspx20https://www.cityofberkeley.info/Clerk/City_Council/2018/03_Mar/Documents/2018-03-13_Item_19_Budget_Referral_Police.aspx
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Title and Item # Council Date Description (Purpose) Amount Referred by: Council Member
Name
and 5.
Improved Lighting along the Ohlone Greenway through Cedar Rose Park21
03/27/2018 Refer to the budget process the funding of improved lighting along the Ohlone Greenway through Cedar Rose Park.
$50,000 Maio
Increase Berkeley Civic Arts Grants Program budget by $75,000 for FY1922
04/03/2018 Refer to the budget process a $75,000 increase to the FY 19 budget for the Civic Arts Program, bringing the total for FY 2019 to $500,000.
$75,000 Hahn, Harrison and Worthington
Council Referral on Deep Green building Initiative – recommendation for Dedicated Revenue Stream to Incentivize residential Energy Efficiency and Electrification23
04/24/2018 Refer to the budget process $50,000 for the staff work and cost benefit analysis to determine highest value energy-saving measures.
$50,000
21https://www.cityofberkeley.info/Clerk/City_Council/2018/03_Mar/Documents/2018-03-27_Item_12_Budget_Referral_Improved_Lighting.aspx22https://www.cityofberkeley.info/Clerk/City_Council/2018/04_Apr/Documents/2018-04-03_Item_11_Budget_Referral_Increase_Berkeley.aspx23https://www.cityofberkeley.info/Clerk/City_Council/2018/04_Apr/Documents/2018-04-24_Item_16_Partial_Response_to_Council.aspx
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Title and Item # Council Date Description (Purpose) Amount Referred by: Council Member
Name
Expand Berkeley School Supply Distribution through SupplyBank.org24
05/15/2018 Refer $30,000 to the FY 2019 budget process to expand Berkeley school supply distribution through SuppyBank.org, and ensure very low-income Berkeley student has the appropriate school and dental supplies they need to be successful.
$30,000 Mayor Arreguin
Replace Berkeley City Limit Signs to Read “Welcome to Berkeley, LOVE LIFE! Sanctuary City and Ohlone Territory.”25
05/15/2018 Refer to the FY19 budget process an estimate of $3,000 to replace Berkeley City Limit Signs to read: Welcome to Berkeley, LOVE LIFE! Sanctuary City and Ohlone Territory.
$3,000 Davila
City-Sponsored Emergency Preparedness Training and Emergency Preparedness Program26
05/15/2018 Budget referral for the Emergency Preparedness Program and the Emergency Planning Coordinator position to oversee the program.
$382,994 Davila and Harrison
Implementation of Secure Storage Program27
05/29/2018 Refer $100,000 to the budget process; an added $25,000 for the downtown storage location and $75,000 for storage in West Berkeley.
$100,000 Mayor Arreguin, Hahn, Maio and Harrison
24https://www.cityofberkeley.info/Clerk/City_Council/2018/05_May/Documents/2018-05-15_Item_26_Budget_Referral_30,000_to_the_FY_2019.aspx25https://www.cityofberkeley.info/Clerk/City_Council/2018/05_May/Documents/2018-05-15_Item_44_Budget_Referral_Replace_Berkeley.aspx26https://www.cityofberkeley.info/Clerk/City_Council/2018/05_May/Documents/2018-05-15_Item_42_City-Sponsored_Emergency.aspx27https://www.cityofberkeley.info/Clerk/City_Council/2018/05_May/Documents/2018-05-29_Item_14_Implementation_of_Secure_Storage.aspx
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Title and Item # Council Date Description (Purpose) Amount Referred by: Council Member
Name
City of Berkeley Annual Holocaust Remembrance Day Event28
05/29/2018 Refer to the budget process $6,000 for the funding of the Annual City of BerkeleyHolocaust Memorial Event
$6,000 Wengraf, Worthington, Mayor Arreguin and Hahn
Solar Powered Lights and Signage for Paths Pilot Project29
05/29/2018 Refer to the budget process $5,000 for a pilot project of the Berkeley Path WanderersAssociation to install solar powered lighting and signage on paths in Berkeley. Thepaths to be chosen will be in three different parts of Berkeley and will be selected basedon evacuation scenarios
$5,000 Wengraf, Mayor Arreguin and Hahn
*Funding a Pedestrian-Activated Crosswalk Across Gilman and Peralta30
06/26/2018 Refer to the budget process the funding of pedestrian-activated crosswalk across Gilman Street and Peralta Avenue.
$100,000 Maio
*$120,000 for the Enhanced Lighting Along Ohlone Park in Key Areas31
06/26/2018 Refer to the budget process $120,000 for the funding of enhanced lighting along Ohlone Park in key areas.
$120,000 Maio and Harrison
28https://www.cityofberkeley.info/Clerk/City_Council/2018/05_May/Documents/2018-05-29_Item_22_Budget_Referral_City_of_Berkeley.aspx29https://www.cityofberkeley.info/Clerk/City_Council/2018/05_May/Documents/2018-05-29_Item_23_Budget_Referral_Solar_Powered_Lights.aspx30pending approval on 06/26/18 Council Meeting31pending approval on 06/26/18 Council Meeting
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Title and Item # Council Date Description (Purpose) Amount Referred by: Council Member
Name
*Creation of a “Vehicle Dweller Park” in Berkeley32
06/26/2018 Direct the City Manager to develop a “vehicle dweller park”, similar to an RV park, for people living in their vehicles to stay without fear of harassment, displacement, fines or confiscation of their vehicle and with sanitation and social service support.
unknown Davila, Harrison and Mayor Arreguin
TOTAL $3,479,655.00
ConclusionThe proposed budget reflects our continued commitment to stewarding the public’s resources for their benefit and that of future generations. City staff looks forward to working collaboratively with the City Council, boards and commissions, labor, community agencies, and the community to ensure the City of Berkeley continues to maintain priority programs and services within the parameters of our fiscal constraints. Preserving a fiscally healthy organization has always been a City value as we work to balance the immediate and long-term service needs of our residents.
ENVIRONMENTAL SUSTAINABILITYThere are no identifiable environmental effects or opportunities associated with the act of adopting the budget. Actions included in the budget will be developed and implemented in a manner that is consistent with the City’s environmental sustainability goals and requirements
CONTACT PERSONTeresa Berkeley-Simmons, Budget Manager, City Manager’s Office, 981-7000Henry Oyekanmi, Finance Director, Department of Finance 981-7300Rama Murty, Senior Management Analyst, City Manager’s Office 981-7000
Attachments:
1. FY 2019 Budget Update Schedule of Changes2. Resolution: Adopting FY 2019 Budget
Exhibit A: FY 2019 Budget UpdateExhibit B: Mayor and Council Budget AmendmentsExhibit C:Community Agency Contracts Advance
32pending approval on 06/26/2018 Council Meeting
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Schedule of Changes to the FY 2019 Proposed Budget Update (Expenditures) Attachment 1
Proposed Budget Changes.xlsx 1 6/13/2018 5:14 PM
Fund
FY 2019 Proposed
Budget Update
FY 2019 Revised
Proposed Variance Explanation for ChangeGeneral Fund 183,102,605 183,283,046 180,441 Funds for: 2 Year Temporary Planning Technician to assist
with implementation of the City's new Short-Term Rental Program charged 60% to Permit Service Center Fund and 40% to General Fund($51,160); Addition of a 1.0 FTE Energy Program Manager (Charged 45% to General Fund - $96,296, 3% to Capital Improvement Fund, 8% to Zero Waste Fund, 44% to Permit Service Center Fund); and Shift Planning - Office of Energy and Sustainable Development staff from California Energy Commission Grant that ends in June 2018 back to original funding sources ($32,985).
Special Tax Measure E 1,249,794 1,270,257 20,463 Increase to Easy Does It Contract based on 3.67% Personal Income Growth increase.
California Energy Commission
111,662 - (111,662) Shift Planning - Office of Energy and Sustainable Development staff from California Energy Commission Grant that ends in June 2018 back to original funding sources
Playground Camp Fund 1,340,446 1,866,446 526,000 Funds for Berkeley Toulumne Camp Tree Removals
State - Prop 172 Public Safety
1,753,896 1,300,000 (453,896) Revise budget to match projected revenues in FY 2019.
Capital Improvement Fund
7,505,670 7,511,723 6,053 Addition of a 1.0 FTE Energy Program Manager (Charged 45% to General Fund, 3% to Capital Improvement Fund, 8% to Zero Waste Fund, 44% to Permit Service Center Fund)
Public Art Fund 70,939 65,164 (5,775) Revise budget to match revised revenue budget.
Zero Waste 41,759,879 42,482,576 722,697 Addition of a 1.0 FTE Energy Program Manager (Charged 45% to General Fund, 3% to Capital Improvement Fund, 8% to Zero Waste Fund - $16,739, 44% to Permit Service Center Fund); Emergency payment to Community Conservation Centers to fund operations through 9/30/18 ($699,815); Shift Planning - Office of Energy and Sustainable Development staff from California Energy Commission Grant that ends in June 2018 back to original funding sources ($6,143)
Permit Service Center 17,473,912 17,675,759 201,847 2 Year Temporary Planning Technician to assist with implementation of the City's new Short-Term Rental Program charged 60% to Permit Service Center Fund - $88,304 and 40% to General Fund. Addition of a 1.0 FTE Energy Program Manager (Charged 45% to General Fund, 3% to Capital Improvement Fund, 8% to Zero Waste Fund, 44% to Permit Service Center Fund - $93,489); and Shift Planning - Office of Energy and Sustainable Development staff from California Energy Commission Grant that ends in June 2018 back to original funding sources - $20,054
Total 1,086,168
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Schedule of Changes to the FY 2019 Proposed Budget Update (Revenues) Attachment 1
Proposed Budget Changes.xlsx 6/13/2018 5:14 PM
Fund FY 2019
Proposed
FY 2019 Revised
Proposed Variance Explanation for ChangeSpecial Tax Measure E 1,249,794 1,270,257 20,463 Proposed Budget assumed 2%
Consumer Price Index (CPI) increase. The actual CPI increase was 3.217% This fund can be increased by the greater of the CPI or the Personal Income Growth (PIG), which was 3.67%. Revised revenue budget figures assumes PIG increase since this is higher than CPI.
First Source Fund 47,293 43,443 (3,850) Revise revenues based on changes to the Capital Improvement Program projects contributing to program
Paramedic Tax 3,624,032 3,659,961 35,929 Proposed Budget assumed 2% CPI increase and actual increase was 3.217%.
Library - Discretionary 19,575,121 19,893,213 318,092 Proposed Budget assumed 2% Consumer Price Index (CPI) increase. The actual CPI increase was 3.217% This fund can be increased by the greater of the CPI or the Personal Income Growth (PIG), which was 3.67%. Revised revenue budget figures assumes PIG increase since this is higher than CPI.
Parks Tax 13,258,917 13,474,968 216,051 Proposed Budget assumed 2% Consumer Price Index (CPI) increase. The actual CPI increase was 3.217% This fund can be increased by the greater of the CPI or the Personal Income Growth (PIG), which was 3.67%. Revised revenue budget figures assumes PIG increase since this is higher than CPI.
Measure GG Fire Prep Tax
4,976,790 5,058,273 81,483 Proposed Budget assumed 2% Consumer Price Index (CPI) increase. The actual CPI increase was 3.217% This fund can be increased by the greater of the CPI or the Personal Income Growth (PIG), which was 3.67%. Revised revenue budget figures assumes PIG increase since this is higher than CPI.
Public Art Fund 70,940 65,165 (5,775) Revise revenues based on changes to the Capital Improvement Program projects contributing to program
Total 662,393
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RESOLUTION NO.
ADOPTING THE CITY OF BERKELEY BUDGET UPDATE FORFISCAL YEAR 2019
WHEREAS, on May 8, 2018, the City Manager presented to the City Council the FY 2019 Proposed Budget Update; and
WHEREAS, the City Council held a series of meetings to consider the FY 2019 Proposed Budget Update, including public hearings held on May 15, 2018 and May 29, 2018; and
WHEREAS, members of the City Council presented recommended revisions to the Proposed Biennial Budget at the Council meetings on June 12, 2018 and June 26, 2018; and
WHEREAS, in addition to formal budget adoption, City Council action is required to authorize advances for select community agencies receiving funds in FY 2019. The advances are to be equivalent to 25% of the agency’s allocation.
NOW THEREFORE, BE IT RESOLVED, that the Council of the City of Berkeley adopted the FY 2019 Budget contained in the City Manager’s FY 2019 Proposed Budget Update presented to Council on May 8, 2018 and as amended by subsequent Council action on June 12, 2018 and June 26, 2018 (Exhibit A and B).
BE IT FURTHER RESOLVED that the appropriations constituting the FY 2019 Adopted Budget will be reflected in a separate FY 2019 Annual Appropriation Ordinance, as required by Charter.
BE IT FURTHER RESOLVED, that the City Manager is authorized to execute contracts and /or amendments, as necessary, to provide advances to selected community agencies receiving City funds in FY 2019 (Exhibit C).
BE IT FURTHER RESOLVED, that the City Manager is authorized to use the following invoicing/reporting system in contract administration, but maintains the discretion to amend these requirements depending on risk factors associated with past performance, the amount and type of funding an agency receives, and/or whether or not an agency is a new grantee:
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Agencies receiving under $50,000 in General Fund to provide the following services:1. Drop-In services only with no intensive case management, meal programs, outreach
programs, or recreation programs: o Statements of Expense are required quarterly and a General Ledger is required
at fiscal year-end; ando An end-of-year narrative summary of accomplishments.
2. All other agencies receiving General Fund only: o Statements of Expense are required quarterly and a General Ledger is required
at fiscal year-end; ando Program Reports are required semi-annually.
3. Agencies with State and/or Federal Funding: o Statements of Expense are required quarterly and a General Ledger is required
at fiscal year-end; and o Program Reports are required quarterly.
BE IT FURTHER RESOLVED, that the City Manager is authorized to refuse to execute or amend a contract with any agency that has not provided required contract exhibits and documentation within 60 days of award of funding.
BE IT FURTHER RESOLVED, that the City Manager is authorized to execute other resultant agreement and amendments with other agencies relating to receipt and expenditure under CDBG or CSBG Program in accordance with the proposals for community agency funding approved through the budget process and as outlined in Exhibit E. A record copy of said contracts and any amendments are on file with the Office of the City Clerk.
ExhibitsA: FY 2019 Budget UpdateB: Mayor and Council Budget AmendmentsC: Community Agency Advances
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Attachment 2, Exhibit A
Adopted FY 2019 Adopted Update FY 2019Fund Description Revenue(b) Expenses Revenue(b) Expenses
General Fund Discretionary 175,314,252$ 175,314,252$ 184,756,040$ 183,283,046$
Special Revenue FundsEmergency Disabled Services 1,233,817 1,233,817 1,270,257 1,270,257 Paramedic Tax(a) 3,475,415 3,628,507 3,659,961 3,690,649 Parks Tax 13,081,657 12,483,952 13,474,968 12,791,181 Downtown Berkeley Prop & Improv. District 1,250,000 1,250,000 1,281,760 1,281,760 Measure GG - Fire Prep Tax 4,909,150 4,491,172 5,058,273 4,545,971 Street Light Assess. District (a) 1,410,489 2,621,896 1,410,489 2,524,752 Solano Avenue Bus. Imp Dist. 35,000 35,000 25,000 25,000 Telegraph Pro Bus. Imp. Dist. 489,000 489,000 489,000 489,000 N. Shattuck Bus. Imp. Dist. 174,011 174,011 174,011 174,011 Berkeley Tourism BID 674,098 674,098 650,000 650,000 Elmwood BID 30,000 30,000 30,000 30,000
Enterprise FundsZero Waste(a) 41,242,753 42,094,040 41,242,753 42,482,576 Marina Operation 6,270,459 6,147,478 6,270,459 6,189,411 Sewer(a) 22,827,768 24,250,479 22,827,768 23,741,677 Clean Storm Water 2,396,937 2,261,496 2,396,937 2,365,487 Private Sewer Lateral 240,501 249,888 240,501 217,972 Permit Service Center(a) 15,003,859 15,857,920 15,003,859 17,675,759 Off Street Parking (a)(b) 3,496,428 3,396,685 3,496,428 3,353,129 Parking Meter(a) 9,191,713 9,379,512 9,191,713 9,431,787 Unified Program - Toxics(a) 780,500 897,401 780,500 886,390 Building Management (1947 Center St.)(a) 3,056,813 2,935,706 3,056,813 3,098,906
Gas / Sales Tax Street Improvement Funds (a) 9,376,698 9,935,191 12,082,501 10,606,530
Bonds(b) 203,336 1,822,243 203,336 2,322,002
Debt Service Funds(a) 7,842,641 8,324,680 7,842,641 12,096,537
Grant Funds(c) 29,580,988 34,596,607 29,914,607 34,380,132
Internal Service Funds(a) 25,253,127 26,252,103 25,253,127 25,782,710
Other FundsCapital Improvement Fund(a) 5,348,269 8,438,586 5,348,269 7,511,723 Public Liability(a) 393,623 1,884,198 1,695,888 1,958,517 Library(a) 19,396,671 19,338,686 19,893,213 22,735,098 Rent Board(a)(d) 5,500,000 5,525,740 5,500,000 5,231,605 Successor Agency 486,367 57,600 - 57,600 Playground Camp(a) 1,000,832 1,283,302 1,000,832 1,866,446 Health State Aid Realignment Trust(c) 3,703,018 3,795,532 3,703,018 3,841,474 Other Funds(a)(e) 4,031,843 10,464,319 5,429,922 11,994,011
Revenue & Expenditure Totals: 418,702,033$ 441,615,097$ 434,654,844$ 460,583,106$
(b) Revenues for Bond Projects collected in prior fiscal years.
(e) Revenues do not reflect transfer of excess property transfer tax revenues for FUND$ Replacement which was budgeted at $6,327,670 for FY 2019 Adopted Budget and is now at $6,249,546 for the FY 2019 Proposed Update.
SUMMARY OF FY 2019 PROPOSED BUDGET UPDATEBy Funding Source
(c) FY 2019 grant revenues and expenditures will be adjusted to match once award amounts are known.
(a) Revenues do not reflect use of fund balances which are added to balance revenues with appropriations.
(d) Rent Board Proposed Update Figures are preliminary numbers that have not been approved yet by the Rent Stabilization Board
Page 17 of 42
FY 2019 PROPOSED UPDATE GENERAL FUND REVENUES
SUMMARY
Attachment 2, Exhibit A
Actual Actual Adopted Adopted Adopted UpdateRevenues Revenues Revenues Revenues RevenuesFY 2016 FY 2017 FY 2018 FY 2019 FY 2019
Secured Property $48,046,765 $51,474,746 $50,018,636 $50,768,165 $57,966,998 Unsecured Property 2,661,235 2,568,891 2,767,684 2,809,200 2,500,000Supplemental Taxes 1,469,993 1,874,630 1,100,000 1,116,500 1,400,000Property Transfer Tax 17,452,190 17,151,793 12,500,000 12,500,000 12,500,000Sales Tax 15,944,002 20,105,287 18,000,000 18,522,000 18,140,977Soda Tax 1,712,892 1,550,222 1,721,456 1,747,278 1,500,000Business License 18,089,403 18,829,739 18,451,191 18,727,959 19,200,000Utility Users Tax 14,211,318 15,109,305 14,282,375 14,496,610 15,000,000Hotel Tax 7,813,366 7,810,884 7,969,633 8,089,178 7,800,000Vehicle In-Lieu 10,308,802 10,994,452 10,320,402 10,475,208 12,381,128Parking Fines 6,134,784 6,120,474 6,503,322 6,600,871 5,818,123Moving Violations 252,752 232,523 239,770 243,367 235,000Interest 2,465,654 2,385,492 2,211,000 2,244,165 2,500,000Ambulance Fees 4,102,074 4,183,673 4,823,720 4,913,194 4,613,194Franchise Fees 1,916,975 1,988,589 1,955,315 1,984,643 1,984,643Other Revenue 10,544,785 9,414,370 11,106,877 11,114,391 11,878,092Transfers 8,814,438 9,417,888 8,920,421 8,961,523 9,337,885TOTAL $171,941,428 $181,212,958 $172,891,802 $175,314,252 $184,756,040
Real & Unsecured Property
33%
Property Transfer Tax
7%Sales & Soda Taxes
11%Business License
10%
Hotel Tax 4%
Utility Users Tax8%
Auto License Fees7%
Parking & Moving Violations
3%
Ambulance & Franchise Fees
4%
Transfers5%
Other8%
Page 18 of 42
Summary of Expenditures by Department - General Fund Attachment 2, Exhibit A
FY 2016 Actual
FY 2017 Actual
FY 2018 Adopted
FY 2019 Adopted
FY 2019 Adopted Update
Mayor & Council 1,892,881 1,761,098 2,028,441 2,074,738 1,970,693 Auditor 1,939,511 1,962,038 2,261,463 2,304,413 2,322,174 Police Review Commission 584,348 602,055 722,180 738,060 731,132 City Manager 4,864,723 5,470,970 5,883,194 6,106,514 6,890,178 Office of Economic Development 2,346,260 2,318,386 2,691,403 2,560,121 2,484,264 Information Technology 5,344,143 5,682,791 5,770,103 6,232,527 7,711,017 City Attorney 2,044,601 2,199,910 2,398,356 2,453,702 2,186,657 City Clerk 1,513,959 2,499,350 2,059,366 2,097,256 2,534,266 Finance 4,982,927 4,769,454 5,756,160 5,741,525 6,080,806 Human Resources 1,924,022 2,079,446 1,977,674 2,024,979 2,016,349 Health, Housing & Community Services 11,584,622 13,963,151 15,049,190 14,946,689 14,766,894 Police 59,074,465 62,156,096 61,378,677 63,187,683 62,219,080 Fire 29,037,855 29,897,724 30,984,535 31,985,365 31,800,695 Public Works 2,917,731 3,325,083 3,276,300 3,317,370 3,307,978 Parks, Recreation & Waterfront 5,818,770 5,755,400 5,689,002 5,741,567 5,747,738 Planning 1,639,989 1,561,673 1,923,055 1,939,915 1,975,461 Community Agencies 5,255,169 6,580,980 6,634,869 6,595,869 6,600,993 Non-Departmental 21,099,757 53,090,735 16,407,834 15,265,959 21,936,671 Total General Fund 163,865,733$ 205,676,340$ 172,891,802$ 175,314,252$ 183,283,046$
General Government18%
Economic Development1%
Health, Housing & Community Services
9%
Public Safety51%
Public Works & Planning3%
Recreation3%
CIP3%Community Agencies
4%Debt & Transfers
8%
General Fund Expenditures by Service AreaFY 2019 Adopted Budget Update
$183,283,046
Page 19 of 42
Summary of Expenditures by Department - All FundsAttachment 2, Exhibit A
FY 2016 Actual
FY 2017 Actual
FY 2018 Adopted
FY 2019 Adopted
FY 2019 Adopted Update
Mayor & Council 1,892,881 1,761,098 2,028,441 2,074,738 1,970,693
Auditor 2,076,413 2,112,477 2,424,263 2,470,998 2,419,749
Police Review Commission 584,348 602,055 722,180 738,060 731,132
City Manager 5,435,075 6,113,487 6,637,466 6,867,862 7,634,613
Office of Economic Development 4,849,433 4,348,174 5,626,805 5,501,089 5,397,704Information Technology(a) 9,206,331 10,962,328 16,291,888 17,243,481 17,537,825
City Attorney 3,048,482 3,450,054 4,343,771 4,418,951 4,224,401
City Clerk 1,513,959 2,499,350 2,059,366 2,097,256 2,534,266
Finance 6,871,471 6,450,770 7,727,093 7,743,231 7,924,435
Human Resources 3,496,149 3,922,257 3,810,616 3,900,907 3,888,726
Health, Housing & Community Services 36,894,107 42,950,327 47,355,255 48,602,335 49,197,874
Police 63,115,430 66,428,530 66,747,004 68,665,330 67,277,591
Fire 36,850,998 39,124,707 39,091,308 40,213,292 40,008,265
Public Works 107,791,704 120,952,957 151,198,065 115,099,741 115,819,678
Parks, Recreation & Waterfront 24,439,308 28,275,284 28,271,481 26,964,125 28,150,223
Planning 15,881,505 16,700,110 18,201,442 18,391,816 21,372,934
Library 16,321,146 17,458,877 20,990,466 19,588,394 23,333,610
Rent Board 4,577,154 4,857,543 5,525,740 5,525,740 5,231,605Non-Departmental(b) 88,701,754 102,451,886 47,343,920 45,508,051 55,927,782
Gross Appropriations: 433,547,648 481,422,271 476,396,570 441,615,397 460,583,106Less: Dual Appropriations(c) (34,457,340) (67,619,534) (25,589,992) (25,157,694) (27,061,214) Less: Revolving & Internal Service Funds (d) (22,224,322) (30,403,924) (26,216,532) (28,136,301) (27,741,227)
Net Expenditure: 376,865,986$ 383,398,813$ 424,590,046$ 388,321,402$ 405,780,665$ (a) Information Technology budget includes $5,848,106 in FY 2019 Adopted Updated for FUND$ Replacement.(b) Non-Departmental consists of operational overhead costs such as Property Insurance and School Board Salaries, General Fund allocation for Community Based Organizattions, Workers' Compensation costs, Debt Service, and Interfund Transfers.(c) Dual Appropriations are revenues that are initially budgeted for receipt in one fund and subsequently transferred for expenditure in another fund.(d) Revolving & Internal Service Funds are funds that derive revenue by virtue of payment from other fund sources as benefits are received by such funds.
Page 20 of 42
FY 2
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F
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F
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Page 21 of 42
FY 2
019
POSI
TIO
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DET
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Atta
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Page 22 of 42
Attachment 2, Exhibit A
FY 2016 Actual
FY 2017 Actual
FY 2018 Adopted
FY 2019 Adopted
FY 2019 Proposed
UpdateCity Attorney 12.00 13.00 13.00 13.00 13.00
City Auditor 13.50 13.50 13.50 13.50 13.50
City Clerk 9.78 9.78 9.47 9.47 10.00
City Manager 27.50 28.75 34.25 34.25 35.25
Economic Development 5.85 7.85 7.00 7.00 7.00
Finance 45.00 45.50 45.00 45.00 48.00
Fire Department 140.00 141.00 148.00 148.00 149.00
Health, Housing & Community Services 214.78 216.13 224.38 224.38 233.18
Human Resources 20.00 23.00 21.00 21.00 21.00
Information Technology 40.50 40.50 42.50 42.50 44.50
Library 113.28 112.28 114.10 114.10 116.10
Mayor and Council 12.00 12.00 12.00 12.00 12.00
Parks, Recreation & Waterfront 148.10 147.35 154.12 154.12 156.12
Planning 76.50 83.95 92.08 92.08 94.80
Police Department 275.20 280.20 280.20 280.20 280.20
Police Review Commission 3.00 3.00 3.00 3.00 3.00
Public Works 292.60 293.60 295.60 295.60 300.60
Rent Board 20.60 22.35 22.35 22.35 22.55FTE Total 1470.19 1493.74 1531.55 1531.55 1559.80
Full Time Position Summary
*It should be noted that the FTE totals may not include all hourly FTEs and may vary. Changes that have occurred during FY 2018 are reflected in the FY 2019 Proposed Update figures.
Page 23 of 42
Attachment 2, Exhibit A
FY 2016 Actual
FY 2017 Actual
FY 2018 Adopted
FY 2019 Adopted
FY 2019 Proposed
UpdateCITY ATTORNEY'S OFFICEAssistant City Attorney 1.00 1.00 1.00 1.00 1.00City Attorney 1.00 1.00 1.00 1.00 1.00Deputy City Attorney III 6.00 6.00 6.00 6.00 6.00Legal Office Supervisor 1.00 1.00 1.00 1.00 1.00Paralegal 1.00 2.00 2.00 2.00 2.00Senior Legal Secretary 2.00 2.00 2.00 2.00 2.00
TOTAL CITY ATTORNEY 12.00 13.00 13.00 13.00 13.00
CITY AUDITOR'S OFFICEAccounting Office Specialist III 1.50 1.50 1.50 1.50 1.50Accounting Technician 2.00 2.00 2.00 2.00 2.00Administrative Assistant 1.00 1.00 1.00 1.00 1.00Audit Manager 1.00 1.00 1.00 1.00 1.00Auditor I 1.00 1.00 1.00 1.00 1.00Auditor II 3.00 3.00 3.00 3.00 3.00City Auditor 1.00 1.00 1.00 1.00 1.00Deputy Auditor for Payroll Mgmt 1.00 1.00 1.00 1.00 1.00Senior Auditor 2.00 2.00 2.00 2.00 2.00
TOTAL CITY AUDITOR'S OFFICE 13.50 13.50 13.50 13.50 13.50
CITY CLERK'S OFFICEAssistant City Clerk 1.00 1.00 3.00 3.00 3.00Assistant Management Analyst 1.78 1.78 0.47 0.47 1.00City Clerk 1.00 1.00 1.00 1.00 1.00Deputy City Clerk 1.00 1.00 1.00 1.00 1.00Office Specialist II 1.00 1.00 1.00 1.00 1.00Office Specialist III 2.00 2.00 2.00 2.00 2.00Records Assistant 1.00 1.00 1.00 1.00 1.00Records Manager 1.00 1.00 0.00 0.00 0.00
TOTAL CITY CLERK'S OFFICE 9.78 9.78 9.47 9.47 10.00
CITY MANAGER'S OFFICEAdministrative Assistant 2.00 2.00 2.00 2.00 2.00Administrative Hearing Examiner 0.50 0.75 0.75 0.75 0.75Animal Control Officer 4.00 4.00 5.00 5.00 4.00Animal Services Assistant 3.00 3.00 3.50 3.50 3.50Animal Services Manager 1.00 1.00 1.00 1.00 1.00Assistant Planner 1.00 1.00 1.00 1.00 1.00Assistant to the City Manager 2.00 3.00 3.00 3.00 2.00Associate Management Analyst 2.00 1.00 2.00 2.00 2.00Budget Manager 1.00 1.00 1.00 1.00 1.00City Manager 1.00 1.00 1.00 1.00 1.00Code Enforcement Officer II 2.00 2.00 2.00 2.00 2.00Code Enforcement Supervisor 1.00 1.00 1.00 1.00 1.00Community Services Specialist I 1.00 1.00 1.00 1.00 1.00Deputy City Manager 1.00 1.00 1.00 1.00 2.00
FY 2019 POSITION SUMMARY BY DEPARTMENT
Page 24 of 42
Attachment 2, Exhibit A
FY 2016 Actual
FY 2017 Actual
FY 2018 Adopted
FY 2019 Adopted
FY 2019 Proposed
Update
FY 2019 POSITION SUMMARY BY DEPARTMENT
Digital Communications Coordinator 1.00 1.00 1.00Office Specialist II 1.00 1.00 2.00 2.00 2.00Office Specialist III 1.00 1.00 1.00 1.00 1.00Registered Veterinary Technician 1.00 1.00 1.00 1.00Secretary to the City Manager 1.00 1.00 1.00 1.00 1.00Senior Animal Control Officer 1.00Senior Management Analyst 2.00 2.00 3.00 3.00 4.00
TOTAL CITY MANAGER'S OFFICE 27.50 28.75 34.25 34.25 35.25
OFFICE OF ECONOMIC DEVELOPMENTAssistant Management Analyst 1.00 1.00 1.00Civic Arts Coordinator 1.00 1.00 1.00 1.00 1.00Community Devolopment Project Coordinator 1.00 1.00 1.00 1.00 1.00Community Services Specialist II 1.00 0.00 0.00 0.00Community Services Specialist III 0.85 1.85 0.00 0.00 0.00Economic Development Project Coordinator 1.00 1.00 2.00 2.00 2.00Manager of Economic Development 1.00 1.00 1.00 1.00 1.00Office Specialist III 1.00 1.00 1.00 1.00 1.00
TOTAL OFFICE OF ECONOMIC DEVELOPMENT 5.85 7.85 7.00 7.00 7.00
FINANCE DEPARTMENTAccountant I 1.00 1.00 1.00 1.00 1.00Accountant II 2.00 2.00 2.00 2.00 2.00Accounting Manager 1.00 1.00 1.00 1.00 1.00Accounting Office Specialist II 6.00 6.00 6.00Accounting Office Specialist III 3.00 3.50 4.00 4.00 4.00Accounting Office Specialist Supv 3.00 3.00 3.00 3.00 3.00Accounting Technician 1.00 2.00 2.00 2.00 2.00Administrative Secretary 1.00 1.00 1.00 1.00 1.00Assistant Management Analyst 1.00 1.00 1.00 1.00 1.00Associate Management Analyst 1.00 1.00 1.00 1.00 1.00Buyer 1.00 1.00 1.00 1.00 1.00Contract Administrator 1.00Customer Service Specialist II 5.00 5.00 5.00 5.00Customer Service Supervisor 1.00 1.00 1.00 1.00 1.00Director of Finance 1.00 1.00 1.00 1.00 1.00Field Representative 3.00 3.00 3.00 3.00 2.00General Services Manager 1.00 1.00 1.00 1.00 1.00Mail Services Aide 1.00 1.00 1.00 1.00 1.00Office Specialist II 11.00 6.00 0.00 0.00 0.00Office Specialist III 1.00 1.00 0.00 0.00 0.00Revenue Collection Manager 1.00 1.00 2.00 2.00 2.00Revenue Development Specialist I 0.00 0.00 1.00 1.00 2.00Revenue Development Specialist II 1.00 1.00 0.00 0.00 2.00Revenue Development Supervisor 1.00 1.00 1.00 1.00 1.00Senior Accountant 4.00 3.00 2.00 2.00 2.00Senior Buyer 2.00 2.00 2.00 2.00 2.00Senior Field Representative 1.00 1.00 1.00 1.00 1.00Systems Accountant 1.00 1.00 1.00 1.00 1.00
Page 25 of 42
Attachment 2, Exhibit A
FY 2016 Actual
FY 2017 Actual
FY 2018 Adopted
FY 2019 Adopted
FY 2019 Proposed
Update
FY 2019 POSITION SUMMARY BY DEPARTMENT
TOTAL FINANCE DEPARTMENT 45.00 45.50 45.00 45.00 48.00
FIRE DEPARTMENTAccounting Office Specialist III 3.00 4.00 5.00 5.00 5.00Administrative & Fiscal Services Manager 1.00 1.00 1.00 1.00 1.00Administrative Secretary 1.00 1.00 1.00 1.00 1.00Assistant Fire Chief 3.00 3.00 2.00 2.00 2.00Associate Management Analyst 1.00 1.00 1.00 1.00 1.00Battalion Chief 2.00 2.00 3.00 3.00 3.00Deputy Fire Chief 1.00 1.00 1.00 1.00 1.00Deputy Fire Marshal 1.00 1.00 1.00 1.00 1.00Emergency Services Coordinator 2.00 2.00 2.00 2.00 2.00Fire and Life-Safety Plans Examiner 1.00 1.00 2.00 2.00 2.00Fire Apparatus Operator 33.00 33.00 33.00 33.00 33.00Fire Captain I/II 29.00 29.00 29.00 29.00 29.00Fire Chief 1.00 1.00 1.00 1.00 1.00Fire Marshal 1.00 1.00 1.00 1.00 1.00Fire Prevention Inspector (Sworn) 1.00 1.00 1.00 1.00 1.00Fire Prevention Inspector (Civilian) 1.00 1.00 1.00 1.00 2.00Firefighter 52.00 52.00 55.00 55.00 55.00Office Specialist II 1.00 1.00 1.00 1.00 1.00Office Specialist III 2.00 2.00 1.00 1.00 1.00Paramedic Supervisor I 3.00 3.00 6.00 6.00 6.00
TOTAL FIRE DEPARTMENT 140.00 141.00 148.00 148.00 149.00
HEALTH, HOUSING & COMMUNITY SERVICESCareer Employees:Accountant I 1.00 0.00 0.00 0.00Accounting Office Specialist III 3.00 3.00 3.00 3.00 3.00Accounting Technician 0.00 1.00 1.00 1.00 1.00Administrative & Fiscal Services Manager 1.00 1.00 1.00 1.00 1.00Administrative Assistant 0.00 0.00 1.00 1.00 1.00Administrative Secretary 1.00 1.00 1.00 1.00 1.00Assistant Architect 1.00 0.00 0.00 0.00Assistant Manager of Mental Health 1.00Assistant Management Analyst 2.00 3.00 4.00 4.00 3.00Assistant Mental Health.Clinician 6.00 1.00 1.00 1.00 3.00Associate Management Analyst 6.00 6.00 6.00 6.00 6.00Associate Planner 1.00 1.00 1.00 1.00 1.00Behavioral Health Clinician I 0.00 2.00 2.00 2.00 3.00Behavioral Health Clinician II 22.30 20.30 20.30 20.30 21.30Building Inspector I (Cert) 1.00Clinical Psychologist 0.50 0.50 0.50 0.50 0.00Community Development Project Coordinator 3.00 3.00 4.00 4.00 4.00Community Health Worker 3.00 3.00 2.50 2.50 1.60Community Health Worker Specialist 9.80 9.80 9.80 9.80 10.00Community Service Specialist I 6.00 5.50 5.50 5.50 5.50Community Services Specialist II 4.00 4.00 5.00 5.00 5.00
Page 26 of 42
Attachment 2, Exhibit A
FY 2016 Actual
FY 2017 Actual
FY 2018 Adopted
FY 2019 Adopted
FY 2019 Proposed
Update
FY 2019 POSITION SUMMARY BY DEPARTMENT
Community Services Specialist III 2.00 2.00 3.00 3.00 3.00Deputy Director of Health, Housing & Community Services 1.00 1.00 1.00 1.00 1.00Director of Health, Housing & Community Services 1.00 1.00 1.00 1.00 1.00Employment Program Administrator 1.00 1.00 1.00 1.00 1.00Environmental Health Supervisor 1.00 1.00 1.00 1.00 1.00Epidemiologist 1.00 1.00 1.00Health Nutrition Progam Coordinator 1.00 1.00 1.00 1.00 1.00Health Officer (Certified) 1.00 1.00 1.00 1.00 1.00Health Planning, Education & Promotion Supervisor 1.00 1.00 1.00 1.00 0.00Health Services Progam Specialist 7.50 6.00 7.00 7.00 7.00Health Services Supervisor 2.00 2.00 2.00 2.00 2.00Homeless Services Coordinator 1.00Housing Inspector (Certified) 1.00 1.00 0.00 0.00 0.00Manager of Aging Services 1.00 1.00 1.00 1.00 1.00Manager of Environmental Health 1.00 1.00 1.00 1.00 1.00Manager of Housing and Community Services 1.00 1.00 1.00 1.00 1.00Manager of Mental Health Services 1.00 1.00 1.00 1.00 1.00Manager of Public Health Services 1.00Manager, Family Health & Nursing Services 1.00 1.00 1.00 1.00 1.00Mealsite Coordinator 1.00 1.00 1.00 1.00 1.00Mental Health Clinical Supervisor 3.00 2.00 3.00 3.00 5.00Mental Health Progam Supervisor 4.00 4.00 4.00 4.00 4.00Mid-Level Practitioner 1.60 1.60 1.60 1.60 1.10Mini Bus Driver 2.00 2.00 2.00 2.00 2.00Nutritionist 0.50Office Specialist II 17.00 18.00 19.00 19.00 20.00Office Specialist III 5.00 5.00 4.00 4.00 4.00Office Specialist Supervisor 1.00 1.00 1.00 1.00 1.00Psychiatrist II & III 1.50 2.00 1.50 1.50 1.50Public Health Nurse 9.65 9.65 9.65 9.65 9.65Registered Environmental Health Specialist 6.00 6.00 6.00 6.00 6.00Registered Nurse 2.90 2.00 3.00 3.00 4.00Senior Behavioral Health Clinician 4.00 5.00 5.00 5.00 4.00Senior Citizen Center Director 2.00 2.00 2.00 2.00 2.00Senior Community Development Project Coordinator 1.00 1.00 1.00 1.00 1.00Senior Community Health Specialist 3.00 3.00 3.00 3.00 4.00Senior Environmental Health Specialist 1.00 1.75 2.00 2.00 2.00Senior Health Management Analyst 1.00 1.00 1.00 1.00 1.00Senior Health Services Program Specialist 2.80 3.80 3.80 3.80 4.80Senior Management Analyst 2.00 2.00 2.00 2.00 1.00Senior Service Assistant 3.75 3.75 3.75 3.75 3.75Social Services Specialist 0.00 6.00 7.00 7.00 8.00Supervising Psychiatrist 1.00 1.00 1.00 1.00 1.00Supervising Public Health Nurse 2.00 2.00 2.00 2.00 1.00Vector Control Technician 1.00 1.00 1.00 1.00 1.00Total Career Employees 174.30 175.65 183.90 183.90 192.70
Hourly Employees:Clinical Psychologist 0.00 0.00 0.00 0.00 0.00Community Services Specialist I & II 0.00 0.00 0.00 0.00 0.00Intern 2.00 2.00 2.00 2.00 2.00Mealsite Coordinator 0.00 0.00 0.00 0.00 0.00
Page 27 of 42
Attachment 2, Exhibit A
FY 2016 Actual
FY 2017 Actual
FY 2018 Adopted
FY 2019 Adopted
FY 2019 Proposed
Update
FY 2019 POSITION SUMMARY BY DEPARTMENT
Behavioral Health Clinician I & II 2.00 2.00 2.00 2.00 2.00Mid-Level Practioner 3.50 3.50 3.50 3.50 3.50Mini Bus Driver 0.20 0.20 0.20 0.20 0.20Physician 0.20 0.20 0.20 0.20 0.20Psychiatric Social Worker I & II 0.00 0.00 0.00 0.00 0.00Psychiatrist II & III 0.48 0.48 0.48 0.48 0.48Public Health Program Physician 0.00 0.00 0.00 0.00 0.00Registered Environmental Health Specialist 0.40 0.40 0.40 0.40 0.40Senior Nutrition Program Supervisor 0.43 0.43 0.43 0.43 0.43Senior Registered Environmental Health Specialist 0.46 0.46 0.46 0.46 0.46Senior Service Aide 3.88 3.88 3.88 3.88 3.88Senior Service Assistant 0.91 0.91 0.91 0.91 0.91Youth Enrollee Intern 26.02 26.02 26.02 26.02 26.02Total Hourly Employees 40.48 40.48 40.48 40.48 40.48
TOTAL HEALTH, HOUSING & COMMUNITY SERVICES 214.78 216.13 224.38 224.38 233.18
HUMAN RESOURCESAdministrative Secretary 1.00 1.00 0.00 0.00 0.00Assistant Mangement Analyst 1.00 1.00 1.00Associate Human Resources Analyst 3.00 3.00 3.00 3.00 4.00Director of Human Resources 1.00 1.00 1.00 1.00 1.00Equal Employment Opportunity & Diversity Officer 1.00 1.00 1.00 1.00 1.00Employee Relations Manager 0.00 1.00 1.00 1.00 1.00Human Resources Manager 1.00 1.00 0.00 0.00 0.00Human Resources Technician 2.00 4.00 3.00 3.00 3.00Information Systems Support Technician 1.00 1.00 1.00 1.00 1.00Occupational Health & Safety Officer 1.00 1.00 1.00 1.00 1.00Occupational Health & Safety Specialist 1.00 1.00 1.00 1.00 1.00Office Specialist II 3.00 3.00 3.00 3.00 3.00Office Specialist III 2.00 1.00 1.00 1.00 1.00Senior Human Resources Analyst 1.00 2.00 2.00 2.00 2.00Training Officer 1.00 1.00 1.00 1.00 1.00Workers Compensation Analyst 1.00 1.00 1.00 1.00 0.00
TOTAL HUMAN RESOURCES 20.00 23.00 21.00 21.00 21.00
INFORMATION TECHNOLOGYAdministrative Assistant 1.00 1.00 1.00 1.00 1.00Applications Programmer/Analyst I 2.50 0.50 0.50 0.50 0.50Applications Programmer/Analyst II 11.00 12.00 12.00 12.00 13.00Associate Management Analyst 0.00 1.00 1.00 1.00 1.00Customer Service Specialist III 8.00 8.00 8.00 8.00 9.00Customer Service Manager 1.00 1.00 1.00 1.00 1.00Customer Service Supervisor 1.00 1.00 1.00 1.00 1.00Database Administrator 1.00 1.00 1.00Director of Information Technology 1.00 1.00 1.00 1.00 1.00Information Security Manager 1.00 1.00 1.00Information Systems Manager 1.00 1.00 1.00 1.00 1.00Information Systems Specialist 5.00 5.00 5.00 5.00 5.00Information Systems Support Technician 2.00 2.00 2.00 2.00 2.00
Page 28 of 42
Attachment 2, Exhibit A
FY 2016 Actual
FY 2017 Actual
FY 2018 Adopted
FY 2019 Adopted
FY 2019 Proposed
Update
FY 2019 POSITION SUMMARY BY DEPARTMENT
Senior Information Systems Specialist 3.00 3.00 3.00 3.00 3.00Senior Systems Analyst 4.00 4.00 4.00 4.00 4.00
TOTAL INFORMATION TECHNOLOGY 40.50 40.50 42.50 42.50 44.50
LIBRARY SERVICESCareer Employees:Accounting Office Specialist III 2.00 2.00 2.00 2.00 2.00Administrative & Fiscal Services Manager 1.00 1.00 1.00 1.00 1.00Administrative Secretary 1.00 1.00 1.00 1.00 1.00Assistant Management Analyst 0.00 0.00 0.00 0.00 2.00Associate Human Resources Analyst 1.00 1.00 1.00 1.00 1.00Building Maintenance Mechnanic 1.00 1.00 1.00 1.00 1.00Building Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00Circulation Services Manager 1.00 1.00 1.00 1.00 1.00Deputy Director of Library Services 1.00 1.00 1.00 1.00 1.00Director of Library Services 1.00 1.00 1.00 1.00 1.00Information Systems Specialist 3.00 3.00 3.00 3.00 3.00Information Systems Support Technician 1.00 0.00 0.00 0.00 0.00Librarian I/II 21.30 21.30 21.30 21.30 21.30Library Aide 14.00 14.00 14.00 14.00 14.00Library Assistant 14.25 14.25 14.25 14.25 14.25Library Info Systems Administrator 1.00 1.00 1.00 1.00 1.00Library Literacy Program Coordinator 1.00 1.00 1.00 1.00 1.00Library Services Manager 2.00 2.00 2.00 2.00 2.00Library Specialist I 3.00 3.00 3.00 3.00 3.00Library Specialist II 13.55 13.55 13.55 13.55 13.55Mail Services Aide 1.75 1.75 1.80 1.80 1.80Office Specialist II 1.00 1.00 1.00 1.00 1.00Senior Building Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00Senior Librarian 2.00 2.00 3.00 3.00 3.00Supervising Librarian 7.00 7.00 8.00 8.00 8.00Supervising Library Assistant 9.00 9.00 9.00 9.00 9.00Tool Lending Specialist 2.10 2.10 2.25 2.25 2.25Total Career Employees 107.95 106.95 109.15 109.15 111.15
Hourly Employees:Library Aides 1.13 1.13 0.75 0.75 0.75Library Page 4.20 4.20 4.20 4.20 4.20Youth Enrollees 0.00 0.00Total Hourly Employees 5.33 5.33 4.95 4.95 4.95
TOTAL LIBRARY SERVICES 113.28 112.28 114.10 114.10 116.10
MAYOR & COUNCILAssistant to Mayor 2.00 3.00 3.00 3.00 3.00Secretary to MayorAdministrative SecretaryLegislative Aides 10.00 9.00 9.00 9.00 9.00
Page 29 of 42
Attachment 2, Exhibit A
FY 2016 Actual
FY 2017 Actual
FY 2018 Adopted
FY 2019 Adopted
FY 2019 Proposed
Update
FY 2019 POSITION SUMMARY BY DEPARTMENT
TOTAL MAYOR AND COUNCIL 12.00 12.00 12.00 12.00 12.00
PARKS RECREATION & WATERFRONTCareer Employees:Accounting Office Specialist II 1.00 1.00 1.00Accounting Office Specialist III 3.00 3.00 2.00 2.00 2.00Accounting Office Specialist Supervisor 1.00 1.00 2.00 2.00 2.00Administrative Secretary 1.00 1.00 1.00 1.00 1.00Aquatics Coordinator 1.00Aquatics Facilities Supervisor 2.00 2.00 2.00 2.00 1.00Aquatics Specialist II 0.50 0.50 0.50 0.50 0.50Assistant Civil Engineer (Reg) 1.00Assistant Management Analyst 1.00 1.00 2.00Assistant Recreation Coordinator 3.75 4.00 4.00 4.00 4.00Associate Civil Engineer 1.00 2.00 2.00 2.00 2.00Building Maintenance Mechanic 9.00 9.00 9.00 9.00 9.00Building Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00Camps Manager 0.00 0.00 0.75 0.75 0.75Capital Improvements Program Manager 1.00 1.00 1.00Community Services Specialist III 1.00 0.00 0.00 0.00 0.00Deputy Director of Parks Recreation & Waterfront 1.00 1.00 1.00 1.00 1.00Director of Parks & Waterfront 1.00 1.00 1.00 1.00 1.00Forestry Climber 4.00 4.00 4.00 4.00 4.00Forestry Climber Supervisor 1.00 1.00 1.00 1.00 1.00Forestry Technician 1.00 1.00 1.00 1.00 1.00Harbormaster 1.00 1.00 0.00 0.00 0.00Landscape Equipment Operator 4.00 4.00 4.00 4.00 4.00Landscape Gardener 15.00 15.00 15.00 15.00 15.00Landscape Gardener Supervisor 4.00 4.00 5.00 5.00 5.00Marina Assistant 3.00 3.00 3.00 3.00 3.00Office Specialist II 4.00 4.00 3.00 3.00 3.00Parks Superintendent 1.00 1.00 1.00 1.00 1.00Principal Planner 1.00 0.00 0.00 0.00 0.00Recreation & Youth Svcs Manager 1.00 1.00 1.00 1.00 1.00Recreation Activity Ldr. 7.25 7.25 8.25 8.25 8.25Recreation Coordinator 5.00 5.00 5.00 5.00 5.00Recreation Program Supervisor 3.00 3.00 3.00 3.00 3.00Rosarian 1.00 1.00 1.00 1.00 1.00Senior Building Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00Senior Forestry Climber 3.00 3.00 3.00 3.00 3.00Senior Forestry Supervisor 1.00 1.00 1.00 1.00 1.00Senior Groundskeeper 1.00 1.00 1.00 1.00 1.00Senior Landscape Gardener 3.00 3.00 3.00 3.00 3.00Senior Landscape Gardener Supervisor 1.00 1.00 1.00 1.00 1.00Senior Management Analyst 2.00 2.00 2.00 2.00 2.00Sports Official 2.00 2.00 2.00 2.00 2.00Supervising Civil Engineer 0.00 0.00 1.00 1.00 1.00Waterfront Manager 1.00 1.00 1.00 1.00 1.00Waterfront Supervisor 0.00 0.00 1.00 1.00 1.00Total Career Employees 96.50 95.75 101.50 101.50 103.50
Page 30 of 42
Attachment 2, Exhibit A
FY 2016 Actual
FY 2017 Actual
FY 2018 Adopted
FY 2019 Adopted
FY 2019 Proposed
Update
FY 2019 POSITION SUMMARY BY DEPARTMENT
Hourly Employees:Aquatics Specialist I 3.00 3.00 2.22 2.22 2.22Aquatics Specialist II 3.00 3.00 4.02 4.02 4.02Assistant Aquatics Coordinator 0.00 0.00 0.78 0.78 0.78Camp Maintenance Mechanic 1.50 1.50 0.39 0.39 0.39Camp Medical Staff Member 0.35 0.35 2.42 2.42 2.42Camp Staff Leader 4.75 4.75 2.70 2.70 2.70Camp Staff Member 13.50 13.50 2.62 2.62 2.62Camp Staff Supervisor 1.15 1.15 1.07 1.07 1.07Cashier Attendant 0.50 0.50 0.16 0.16 0.16Groundskeeper 0.73 0.73 0.73Office Specialist II 0.00 0.00 0.19 0.19 0.19Playground Lead Trainee 1.50 1.50 8.90 8.90 8.90Recreation Activity Leader 19.00 19.00 22.12 22.12 22.12Senior Aquatics Specialist 0.79 0.79 0.79Sports Field Monitor 1.00 1.00 0.95 0.95 0.95Sports Official 2.00 2.00 2.27 2.27 2.27Vegetation Reduction Supervisor 0.35 0.35 0.29 0.29 0.29Total Hourly Employees 51.60 51.60 52.62 52.62 52.62
TOTAL PARKS REC & WATERFRONT 148.10 147.35 154.12 154.12 156.12
PLANNING DEPARTMENTCareer Employees:Accounting Office Specialist II 1.00 1.00 1.00 1.00 1.00Accounting Office Specialist III 1.00 1.00 2.00 2.00 3.00Administrative & Fiscal Services Manager 1.00Administrative Secretary 1.00 1.00 1.00 1.00 1.00Assistant Building & Safety Manager 1.00 1.00 1.00 1.00 1.00Assistant Mangement Analyst 1.00 1.00 2.00 2.00 2.00Assistant Planner 3.00 3.00 3.00 3.00 6.00Associate Management Analyst 3.00 3.00 3.00 3.00 3.00Associate Planner 6.00 7.00 7.00 7.00 6.00Building and Safety Manager 1.00 1.00 1.00 1.00 1.00Building Inspector I (certified) 0.00 0.00 1.00 1.00 2.00Building Inspector II 1.00 1.00 1.00 1.00 1.00Building Inspector II (certified) 5.00 7.00 7.00 7.00 6.00Building Plans Engineer 1.00 1.00 1.00 1.00 1.00Building Plans Examiner 1.00 1.00 3.00 3.00 3.00Community Services Specialist I 0.60 1.60 1.60 1.60 1.60Community Services Specialist II 0.00 1.00 1.00 1.00 0.00Community Services Specialist III 2.70 2.85 2.73 2.73 2.70Director of Planning 1.00 1.00 1.00 1.00 1.00Energy Program Manager 0.70 0.00 0.00 0.00 1.00Engineering Inspector 1.00 1.00 1.00 1.00 1.00Hazardous Material Manager 1.00 1.00 1.00 1.00 1.00Hazardous Material Specialist I 1.00Hazardous Material Specialist II 4.00 4.00 4.00 4.00 3.00Housing Inspector 1.00 0.00 0.00 0.00 0.00Housing Inspector (Certified) 2.00 3.00 3.00 3.00 3.00Housing Inspector Supervisor 1.00 1.00 1.00 1.00 1.00
Page 31 of 42
Attachment 2, Exhibit A
FY 2016 Actual
FY 2017 Actual
FY 2018 Adopted
FY 2019 Adopted
FY 2019 Proposed
Update
FY 2019 POSITION SUMMARY BY DEPARTMENT
Land Use Planning Manager 1.00 1.00 1.00 1.00 1.00Office Specialist II 5.50 6.50 6.75 6.75 5.50Office Specialist III 4.00 4.00 1.00 1.00 2.00Office Specialist Supervisor 0.00 0.00 1.00 1.00 1.00Permit Center Coordinator 1.00 1.00 1.00 1.00 1.00Permit Specialist 5.00 3.00 4.00 4.00 4.00Planning Technician 0.00 2.00 2.00 2.00 2.00Principal Planner 4.00 4.00 4.00 4.00 4.00Senior Building Inspector 2.00 2.00 2.00 2.00 2.00Senior Building Plans Engineer 2.00 2.00 2.00 2.00 2.00Senior Building Plans Examiner 1.00 2.00 0.00 0.00 0.00Senior Management Analyst 1.00 1.00 1.00 1.00 0.00Senior Permit Specialist 1.00 2.00 2.00 2.00 2.00Senior Planner 2.00 2.00 3.00 3.00 3.00Supervising Building Inspector 1.00 1.00 1.00 1.00 1.00Total Career Employees 71.50 78.95 82.08 82.08 84.80
Hourly Employees:Intern 5.00 5.00 10.00 10.00 10.00
TOTAL PLANNING DEPARTMENT 76.50 83.95 92.08 92.08 94.80
POLICE DEPARTMENTCareer Employees:Administrative & Fiscal Services Manager 1.00 1.00 1.00 1.00 1.00Administrative Assistant 1.00 1.00 1.00 1.00 1.00Assistant Management Analyst 2.00 2.00 2.00 2.00 2.00Communications Manager 1.00 1.00 1.00 1.00 1.00Community Service Officer 15.00 15.00 15.00 15.00 15.00Community Service Officer Supervisor 4.00 4.00 4.00 4.00 4.00Crime Analyst 1.00 1.00 1.00 1.00 1.00Crime Scene Supervisor 1.00 1.00 1.00 1.00 1.00Office Specialist II 6.00 6.00 5.00 5.00 5.00Office Specialist III 4.00 4.00 4.00 4.00 5.00Office Specialist Supervisor 1.00 1.00 2.00 2.00 1.00Parking Enforcement Manager 1.00 1.00 1.00 1.00 1.00Parking Enforcement Representative 21.00 21.00 21.00 21.00 21.00Parking Enforcement Supervisor 2.00 2.00 2.00 2.00 2.00Police Captain 3.00 3.00 4.00 4.00 4.00Police Chief 1.00 1.00 1.00 1.00 1.00Police Lieutenant 9.00 9.00 9.00 9.00 9.00Police Officer* 133.00 138.00 137.00 137.00 137.00Police Sergeant 30.00 30.00 30.00 30.00 30.00Public Safety Dispatcher I & II 28.00 28.00 28.00 28.00 28.00Supervising Public Safety Dispatcher 4.00 4.00 4.00 4.00 4.00Total Career Employees 269.00 274.00 274.00 274.00 274.00
Hourly Employees:Juvenile Bureau Counselor 0.50 0.50 0.50 0.50 0.50 Police Aide 2.00 2.00 2.00 2.00 2.00 School Crossing Guard 3.70 3.70 3.70 3.70 3.70
Page 32 of 42
Attachment 2, Exhibit A
FY 2016 Actual
FY 2017 Actual
FY 2018 Adopted
FY 2019 Adopted
FY 2019 Proposed
Update
FY 2019 POSITION SUMMARY BY DEPARTMENT
Total Hourly Employees: 6.20 6.20 6.20 6.20 6.20
TOTAL POLICE DEPARTMENT 275.20 280.20 280.20 280.20 280.20*Raise the FTE level of the Police Officers in the department by five FTE and fund the positions as the City is able to fill them.
POLICE REVIEW COMMISSIONOffice Specialist III 1.00 1.00 1.00 1.00 1.00Police Review Commission Officer 1.00 1.00 1.00 1.00 1.00PRC Investigator 1.00 1.00 1.00 1.00 1.00
TOTAL POLICE REVIEW COMMISSION 3.00 3.00 3.00 3.00 3.00
PUBLIC WORKSAccounting Office Specialist II 0.00 0.00 1.00 1.00 1.00Accounting Office Specialist III 4.00 4.00 5.00 5.00 5.00Administrative & Fiscal Services Manager 1.00 1.00 1.00 1.00 1.00Administrative Secretary 2.00 2.00 2.00 2.00 2.00Architect 1.00 1.00 1.00 1.00 1.00Assistant Architect 0.00 1.00 1.00 1.00 1.00Assistant Civil Engineer (Reg) 4.00 3.00 3.00 3.00 4.00Assistant Management Analyst 3.00 4.00 5.00 5.00 5.00Assistant Planner 1.00 1.00 1.00 1.00 1.00Assistant Public Works Engineer 2.00 2.00 2.00 2.00 2.00Assistant Traffic Engineer 1.00 1.00 1.00 1.00 1.00Associate Civil Engineer 6.00 6.00 5.00 5.00 7.00Associate Management Analyst 3.00 3.00 3.00 3.00 3.00Associate Planner 1.60 1.60 1.60 1.60 1.60Associate Traffic Engineer 1.00 1.00 1.00 1.00 1.00Building Inspector II (Certified) 1.00 1.00 1.00 1.00 0.00Building Maintenance Mechanic 5.00 5.00 5.00 5.00 5.00Building Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00Chief of Party 2.00 2.00 2.00 2.00 2.00Communications Technician 3.00 3.00 3.00 3.00 3.00Community Development Project Coord. 1.00 1.00 1.00 1.00 1.00Concrete Finisher 3.00 3.00 3.00 3.00 3.00Construction Equipment Operator 3.00 3.00 3.00 3.00 3.00Container Maintenance Welder 2.00 2.00 2.00 2.00 2.00Deputy Director of Public Works 1.00 1.00 1.00 1.00 1.00Director of Public Works 1.00 1.00 1.00 1.00 1.00Disability Services Specialist 2.00 2.00 1.00 1.00 1.00Drafting Aide 1.00 1.00 1.00 1.00 1.00Drafting Technician 2.00 2.00 2.00 2.00 2.00Electrical Parts Technician 1.00 1.00 1.00 1.00 1.00Electrician 7.00 7.00 7.00 7.00 7.00Engineering Inspector 5.00 5.00 6.00 6.00 7.00Environmental Compliance Specialist 1.00 2.00 2.00 2.00 2.00Equipment Superintendent 1.00 1.00 1.00 1.00 1.00Facilities Maintenance Superintendent 1.00 1.00 1.00 1.00 1.00Field Representative 1.00 1.00 1.00 1.00 1.00Janitor 7.00 7.00 7.00 7.00 7.00
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Attachment 2, Exhibit A
FY 2016 Actual
FY 2017 Actual
FY 2018 Adopted
FY 2019 Adopted
FY 2019 Proposed
Update
FY 2019 POSITION SUMMARY BY DEPARTMENT
Janitor Supervisor 1.00 1.00 1.00 1.00 1.00Laborer 20.00 20.00 20.00 20.00 20.00Lead Communication Technician 1.00 1.00 1.00 1.00 1.00Lead Electrician 3.00 3.00 3.00 3.00 3.00Manager of Engineering 1.00 1.00 1.00 1.00 1.00Mechanic 8.00 8.00 8.00 8.00 8.00Mechanic Lead 1.00 1.00 1.00 1.00 1.00Mechanic Supervisor 2.00 2.00 2.00 2.00 2.00Mechanical Sweeper Operator 5.00 5.00 5.00 5.00 5.00Office Specialist II 4.00 3.00 3.00 3.00 3.00Office Specialist III 4.00 4.00 3.00 3.00 3.00Parking Meter Maint & Collection Suprv 1.00 1.00 1.00 1.00 1.00Parking Meter Maintenance Worker 6.00 6.00 6.00 6.00 6.00Parking Meter Mechanic 5.00 5.00 5.00 5.00 5.00Parking Services Manager 1.00 1.00 1.00 1.00 1.00Principal Planner 1.00 1.00 1.00 1.00 1.00Public Works Maintenance Superintendent 1.00 1.00 1.00 1.00 1.00Public Works Operations Manager 2.00Public Works Supervisor 6.00 6.00 6.00 6.00 6.00Recycling Program Manager 1.00 1.00 1.00 1.00 1.00Senior Building Inspector 1.00 1.00 1.00 1.00 2.00Senior Building Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00Senior Drafting Technician 1.00 1.00 1.00 1.00 1.00Senior Electrical Supervisor 1.00 1.00 1.00 1.00 1.00Senior Equipment Supervisor 1.00 1.00 1.00 1.00 1.00Senior Management Analyst 3.00 3.00 3.00 3.00 3.00Senior Planner 1.00 1.00 1.00 1.00 1.00Senior Public Works Supervisor 2.00 2.00 2.00 2.00 2.00Senior Solid Waste Supervisor 3.00 3.00 3.00 3.00 2.00Service Technician 4.00 4.00 4.00 4.00 4.00Sewer Maintenance Assistant Supervisor 7.00 7.00 7.00 7.00 7.00Skilled Laborer 15.00 15.00 15.00 15.00 15.00Solid Waste Loader Operator 2.00 2.00 2.00 2.00 2.00Solid Waste Supervisor 3.00 3.00 3.00 3.00 3.00Solid Waste Truck Driver 33.00 33.00 33.00 33.00 33.00Solid Waste Worker 34.00 34.00 34.00 34.00 34.00Solid Waste/Recycling Manager 1.00 1.00 1.00 1.00 1.00Supervising Civil Engineer 3.00 3.00 4.00 4.00 4.00Supervising Traffic Engineeer 1.00 1.00 1.00 1.00 1.00Survey Technician 1.00 1.00 1.00 1.00 1.00Tractor Trailer Driver 6.00 6.00 6.00 6.00 6.00Traffic Engineering Assistant 2.00 2.00 2.00 2.00 2.00Traffic Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00Traffic Maintenance Worker I 3.00 3.00 3.00 3.00 3.00Traffic Maintenance Worker II 2.00 2.00 2.00 2.00 2.00Transportation Manager 1.00 1.00 1.00 1.00 1.00Warehouse Operations Specialist 1.00 1.00 1.00 1.00 1.00Weighmaster 3.00 3.00 3.00 3.00 3.00Welder Mechanic 1.00 1.00 1.00 1.00 1.00
TOTAL PUBLIC WORKS 292.60 293.60 295.60 295.60 300.60
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Attachment 2, Exhibit A
FY 2016 Actual
FY 2017 Actual
FY 2018 Adopted
FY 2019 Adopted
FY 2019 Proposed
Update
FY 2019 POSITION SUMMARY BY DEPARTMENT
RENT STABILIZATION BOARDAccounting Office Specialist III 0.00 0.00 1.00 1.00 1.00Administrative Staff Assistant 1.00 1.00 0.00 0.00 0.00Assistant Management Analyst 1.00 1.00 0.00 0.00 0.00Associate Management Analyst 1.60 1.75 2.75 2.75 2.75Community Services Specialist I 0.00 1.00 1.00 1.00 1.00Community Services Specialist II 4.00 3.80 3.80 3.80 5.00Community Services Specialist III 1.00 1.00 1.00 1.00 0.00Deputy Director Rent Stabilization Program 1.00 1.00 1.00 1.00 1.00Executive Director Rent Board 1.00 1.00 1.00 1.00 1.00Hearing Examiner 2.00 2.00 2.00 2.00 2.00Legal Secretary 0.00 1.00 1.00 1.00 0.00Office Specialist II 3.00 1.80 2.80 2.80 3.80Office Specialist III 1.00 2.00 1.00 1.00 1.00Senior Legal Secretary 1.00 1.00 1.00 1.00 1.00Staff Attorney I 2.00 2.00 0.00 0.00 2.00Staff Attorney II 0.00 0.00 2.00 2.00 0.00Staff Attorney III 1.00 1.00 1.00 1.00 1.00TOTAL RENT STABILIZATION BOARD 20.60 22.35 22.35 22.35 22.55
TOTAL AUTHORIZED FTEs 1470.19 1493.74 1531.55 1531.55 1559.80
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FY 2019 Community Agency Allocations by Service Type Attachment 2, Exhibit A
General Funds
Federal Funds
Other Funds
All Sources
Arts $475,733 $0 $0 $475,733Childcare 620,031 - 75,000 $695,031Community Facilities Improvements - 24,575 - $24,575Community Media 230,710 - - $230,710Disability Programs 100,797 140,000 1,252,320 $1,493,117Economic Development 650,000 - - $650,000Employment Training 289,811 - - $289,811Health 1,425,928 160,000 - $1,585,928Homeless 2,885,877 616,280 361,045 $3,863,202Housing Dev & Rehab 14,819 380,613 56,230 $451,662Legal/ Advocacy 642,705 34,932 - $677,637Other 136,638 - - $136,638Recreation 18,573 - - $18,573Seniors 8,845 - - $8,845Youth 1,006,969 - - $1,006,969TOTAL $8,507,436 $1,356,400 $1,744,595 $11,608,431
FY 2018 FY 2019 %All Sources All Sources Change
Arts $647,733 $475,733 -27%Childcare $695,031 $695,031 0%Community Facilities Improvements $24,575 $24,575 0%Community Media $230,710 $230,710 0%Disability Programs $1,432,424 $1,493,117 4%Economic Development $664,136 $650,000 -2%Employment Training $289,811 $289,811 0%Health $1,585,928 $1,585,928 0%Homeless $4,208,078 $3,863,202 -8%Housing Dev & Rehab $451,662 $451,662 0%Legal/ Advocacy $677,637 $677,637 0%Other $149,038 $141,638 -5%Recreation $18,573 $18,573 0%Seniors $8,845 $8,845 0%Youth $1,117,605 $1,006,969 -10%
$12,201,786 $11,613,431 -5%
Funding by Category
Page 36 of 42
FY 2019 Community Agency Allocations Attachment 2, Exhibit A
FY 2018 FY 2019 General Other Agency/Individual Name Allocations Proposed CDBG CSBG ESG Fund Funds Arts Berkeley Art Center 118,652 86,652 86,652 Civic Arts Grants 529,081 389,081 389,081
Arts Total 647,733 475,733 475,733 Childcare Bay Area Hispano Institute for Advancement - Child Development Program 82,143 82,143 82,143
Bananas Inc. Child Care Subsidies 283,110 283,110 208,110 75,000 Play & Learn Playgroups 10,527 10,527 10,527 QRIS Services 95,000 95,000 95,000
Ephesians Children's Center - Childcare Program 45,507 45,507 45,507 Healthy Black Families, Inc.
Sisters Together Empowering Peers (STEP) 87,616 87,616 87,616 Nia House Learning Center 39,999 39,999 39,999 St. John's Child Care 30,691 30,691 30,691 Women's Daytime Drop-In Center
Parent and Child Services 20,438 20,438 20,438 Childcare Total 695,031 695,031 620,031 75,000
Community Facilities Improvements Rebuilding Together
Community Facilities 24,575 24,575 24,575 Community Facilities Improvements Total 24,575 24,575 24,575
Community Media Berkeley Community Media 230,710 230,710 230,710
Community Media Total 230,710 230,710 230,710 Disability Programs Bay Area Outreach and Recreation Program
Recreational Services for the Disabled 42,322 42,322 42,322 Berkeley Place 17,183 17,183 17,183 Bonita House
Creative Wellness Center 14,878 14,878 14,878 Center for Independent Living:
Residential Access Project for Disabled 140,219 140,000 140,000 Easy Does It 1,191,408 1,252,320 1,252,320 Through the Looking Glass 26,414 26,414 26,414
Disability Programs Total 1,432,424 1,493,117 140,000 100,797 1,252,320 Economic Development Berkeley Convention and Visitors Bureau 664,136 650,000 650,000
Economic Development Total 664,136 650,000 650,000 Employment Training Bread Project 56,165 56,165 56,165 Inter-City Services 101,643 101,643 101,643 Multicultural Institute Lifeskills Program 66,151 66,151 66,151 Rising Sun – Green Energy Training Services 65,852 65,852 65,852
Employment Training Total 289,811 289,811 0 289,811 Health Lifelong Medical Care:
Access for Uninsured (BPC, WBFP, Uninsured, Acupuncture Detox Clinic) 184,325 184,325 160,000 24,325
Hypertension/Chronic Health Program 72,349 72,349 72,349 Primary Geriatric Care 38,858 38,858 38,858
Berkeley Free Clinic Free Women and Transgender Health Care Service 15,396 15,396 15,396
Sugar - Sweetened Beverage Berkeley Unified School District 637,500 637,500 637,500
Sugar - Sweetened Beverage Panel (POE)* 637,500 637,500 637,500 Health Total 1,585,928 1,585,928 160,000 1,425,928
Homeless Services Alameda County Homeless Action Center
Benefits Advocacy 126,349 126,349 106,349 20,000 Alameda County Network of Mental Health Clients
Daytime Drop-In 35,721 35,721 35,721 Case Management Tied to Permanent Housing 22,080 22,080 22,080 Representative Payee Services 32,016 32,016 32,016
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FY 2019 Community Agency Allocations Attachment 2, Exhibit A
FY 2018 FY 2019 General Other Agency/Individual Name Allocations Proposed CDBG CSBG ESG Fund Funds Berkeley Food & Housing Project
Berkeley Mental Health Flex Spending Program 298,000 298,000 298,000 Case Management Tied to Permanent Housing 74,340 74,340 74,340 The Hub 1,279,144 1,279,144 253,385 197,359 828,400 Men's Shelter 246,823 165,536 165,536 Quarter Meal 35,786 35,786 35,786 Russell Street Supportive Housing Program 43,045 43,045 43,045 Women's Shelter 205,182 116,469 116,469
Bonita House Case Management Tied to Permanent Housing 18,151 18,151 18,151
Building Opportunities for Self Sufficiency: Case Management Tied to Permanent Housing 96,502 96,502 96,502 Homeless Basic Needs - Showers/Laundry 58,142 58,142 58,142 Representative Payee Services 52,440 52,440 52,440 Sankofa Transitional Housing 25,992 25,992 25,992 Ursula Sherman Village Singles Shelter 101,614 101,614 101,614 Usula Sherman Village Family Transitional Shelter 25,391 25,391 25,391
City of Berkeley EveryOne Home 15,000 20,124 20,124 Covenant House California (YEAH!)
Case Management Tied to Permanent Housing 35,000 35,000 35,000 Youth Shelter 309,115 309,115 309,115
Dorothy Day Berkeley Emergency Storm Shelter 210,101 30,101 30,101 Breakfast Program 41,223 41,223 41,223
Fred Finch Youth Center: Turning Point 86,655 86,655 86,655
Lifelong Medical Care: Case Management Tied to Permanent Housing 153,652 153,652 153,652 Supportive Housing Program UA Homes 52,250 52,250 52,250
Options Recovery Services - Detox Services & Day Treatment
Case Management /Housing Advocacy 39,311 39,311 39,311 Daytime Treatment 46,200 46,200 46,200 Dual Diagnosis Clinic 62,328 62,328 62,328 Transitional Housing 88,002 88,002 88,002
Telegraph Business Improvement District Berkeley Host Program 49,139 49,139 49,139 The Suitcase Clinic 9,828 9,828 9,828 Toolworks, Inc. Supportive Housing 47,665 47,665 47,665 Women's Daytime Drop-In Center:
Bridget Transitional House Case Management 30,777 30,777 30,777 Case Management Tied to Permanent Housing 75,911 75,911 75,911 Daytime Drop-In Services 40,266 40,266 40,266 Domestic Violence Services 26,832 26,832 26,832 Homeless Basic Needs - Meals Program 12,105 12,105 12,105
Homeless Services Total 4,208,078 3,863,202 418,921 0 197,359 2,885,877 361,045
Housing Development & Rehabilitation Satellite Affordable Housing Associates
CHDO General Operating Support 28,115 28,115 28,115 Bay Area Community Land Trust 4,991 4,991 4,991 Community Energy Services Corporation 282,334 282,334 282,334 Rebuilding Together
Safe Home Project 98,279 98,279 98,279 Resources for Community Development
CHDO General Operating Support 28,115 28,115 28,115 Social Services at Special Needs Housing 9,828 9,828 9,828
Housing Development & Rehabilitation Total 451,662 451,662 380,613 14,819 56,230
Legal/Advocacy East Bay Community Law Center
Consumer Justice Clinic/Housing Advocacy 32,664 32,664 32,664 Eviction Defense Services 150,000 150,000 150,000 Housing Retention 250,000 250,000 250,000 Fair Housing Counseling 34,932 34,932 34,932
Page 38 of 42
FY 2019 Community Agency Allocations Attachment 2, Exhibit A
FY 2018 FY 2019 General Other Agency/Individual Name Allocations Proposed CDBG CSBG ESG Fund Funds Eviction Defense Center 150,000 150,000 150,000 Family Violence Law Center - Domestic Violence & Homelessness Prevention Project 60,041 60,041 60,041
Legal/Advocacy Total 677,637 677,637 34,932 642,705 Other Animal Rescue 23,812 23,812 23,812 Berkeley Community Gardening Collaborative 11,895 11,895 11,895 Berkeley Project 32,000 32,000 27,000 5,000 Eden Information & Referral 35,000 35,000 35,000 McGee Avenue Baptist Church 17,035 17,035 17,035 SEEDS Community Resolution Center 21,896 21,896 21,896 South Berkeley Community Church - Nutrition 7,400 0 0
Other Total 149,038 141,638 136,638 Recreation Ephesians Children's Center - Greg Brown Park Supervision 18,573 18,573 18,573
Recreation Total 18,573 18,573 18,573
Seniors J-Sei 8,845 8,845 8,845
Seniors Total 8,845 8,845 8,845
Youth Bay Area Community Resources
School Based Behavioral Health Services 94,964 94,964 94,964 Bay Area Hispano Institute for Advancement - Out of School Time Programs 21,447 21,447 21,447
Berkeley High School Bridge Program 79,000 79,000 79,000 Berkeley Youth Alternatives:
Afterschool Program 30,000 0 0 Counseling 49,000 0 0
Biotech Partners – Biotech Academy at Berkeley High 91,750 91,750 91,750 Building Opportunities for Self Sufficiency
BOSS Homeless Children's Learning Center 33,500 33,500 33,500 Ephesians School-Age Program 39,840 39,840 39,840 Lifelong Medical Care
Rosa Parks Collaborative 44,804 44,804 44,804 Multicultural Institute Youth Mentoring 33,603 33,603 33,603 Pacific Center for Human Growth - Safer Schools Project 23,245 23,245 23,245 RISE Program 216,039 216,039 216,039 SEEDS Community Resolution Center - Restorative Justice in Schools 25,000 25,000 25,000
South Berkeley Community Church - Youth Program 6,636 0 0 Stiles Hall 90,000 90,000 90,000 Supplybank.Org (Formerly K to College) 25,000 0 0 UC Berkeley
BUILD Literacy/Cal Corp 95,360 95,360 95,360 Bridging Berkeley 34,640 34,640 34,640
Youth Spirit Artworks Vocational Arts Training 33,777 33,777 33,777 BUSD Homeless Student Program 50,000 50,000 50,000
Youth Total 1,117,605 1,006,969 0 1,006,969 TOTAL COMMUNITY AGENCY ALLOCATIONS 12,201,786 11,613,431 999,041 160,000 197,359 8,507,436 1,744,595
*Subject to the Sugar – Sweetened Beverage Panel of Experts (POE) allocation.
o Community Development Block Grant (CDBG)/Emergency Solutions Grant (ESG)
Page 39 of 42
Exhibit B
Not Received by Publishing Deadline
City Clerk Department 2180 Milvia Street Berkeley, CA 94704 (510) 981-6900 The City of Berkeley, City Council’s Web site: http://www.cityofberkeley.info/citycouncil/
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FY 2019 COMMUNITY AGENCY ADVANCESAttachment 2, Exhibit C
AGENCY NAME LEAD DEPT
FY 2019 ALLOCATION
FY 2019 ADVANCE
Alameda County Homeless Action Center HHCS 126,349 31,587 Alameda County Network of Mental Health Clients HHCS 89,817 22,454 Bananas HHCS 388,637 97,159 Bay Area Community Land Trust HHCS 4,991 1,248 Bay Area Community Resources HHCS 94,964 23,741 Bay Area Hispano Institute for Advancement HHCS 103,590 25,898 Bay Area Outreach and Recreation Program HHCS 42,322 10,581 Berkeley Community Gardening Collaborative PRW 11,895 2,974 Berkeley Community Media IT 230,710 57,678 Berkeley Convention & Visitors Bureau OED 650,000 162,500 Berkeley Food & Housing Project HHCS 2,012,320 503,080 Berkeley Free Clinic HHCS 15,396 3,849 Berkeley High School Bridge Program HHCS 79,000 19,750 Berkeley Place HHCS 17,183 4,296 Berkeley Project CMO 32,000 8,000 Biotech Partners HHCS 91,750 22,938 Bonita House HHCS 33,029 8,257 Bread Project HHCS 56,165 14,041 Building Opportunities for Self Sufficiency HHCS 393,581 98,395 Center for Independent Living HHCS 140,000 35,000 Community Energy Services Corporation HHCS 282,334 70,584 Covenant House California (YEAH!) HHCS 344,115 86,029 Dorothy Day HHCS 71,324 17,831 East Bay Community Law Center HHCS 317,596 79,399 Easy Does It HHCS 1,252,320 313,080 Ephesians Children's Center HHCS 103,920 25,980 Family Violence Law Center HHCS 60,041 15,010 Fred Finch Youth Center HHCS 86,655 21,664 Healthy Black Families, Inc. HHCS 87,616 21,904 Inter-City Services HHCS 101,643 25,411 J-Sei HHCS 8,845 2,211 Lifelong Medical Care HHCS 546,238 136,560 McGee Avenue Baptist Church HHCS 17,035 4,259 Multicultural Institute HHCS 99,754 24,939 Nia House Learning Center HHCS 39,999 10,000 Options Recovery Services HHCS 235,841 58,960 Pacific Center for Human Growth HHCS 23,245 5,811 Rebuilding Together HHCS 122,854 30,714 Resources for Community Development HHCS 37,943 9,486 RISE Program HHCS 216,039 54,010 Rising Sun HHCS 65,852 16,463 Satellite Affordable Housing Associates HHCS 28,115 7,029 SEEDS Community Resolution Center HHCS 46,896 11,724 St. John's Child Care HHCS 30,691 7,673 Stiles Hall HHCS 90,000 22,500 Telegraph Business Improvement District OED 49,139 12,285 The Suitcase Clinic HHCS 9,828 2,457 Through the Looking Glass HHCS 26,414 6,604 Toolworks Inc. Supportive Housing HHCS 47,665 11,916 UC Berkeley HHCS 130,000 32,500
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FY 2019 COMMUNITY AGENCY ADVANCESAttachment 2, Exhibit C
AGENCY NAME LEAD DEPT
FY 2019 ALLOCATION
FY 2019 ADVANCE
Women's Daytime Drop-In Center HHCS 206,329 51,582 Youth Spirit Artworks HHCS 83,777 20,944 Total 9,483,762 2,370,941 CMO = City Manager's OfficeHHCS = Health, Housing & Community ServicesIT = Information TechnologyOED = Office of Economic DevelopmentPRW = Parks, Recreation & Waterfront
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