page 1 ict in time management grade 11 ict mrs. ghazaal

ICT in Time Management

Grade 11 ICTMrs. Ghazaal

TIME MANAGEMENT

is finding and using the most efficient way of completing tasks or projects in

the most acceptable period of time but

with highest quality.

The ability to manage the time people spend on

tasks or projects is probably the most important part of achieving success

in work.

Time management is essential for:

1. Doctors2. Engineers3. Lawyers4. Business men and

women5. Students and ….

THE WORLD

Approaches to good Time

Management

1. Outside experts can be brought

into the organization to help in the Time Management.

2. Setting long term and short

term goals (Short-term targets are very motivational

when achieved)

3.PrioritisingIn order that the project can be completed successfully in the time allowed , it is important in setting targets ,which are independent of each other

4.Planning• Deciding on the relative importance of

each target• Devoting appropriate resources,

including workers (to achieving that target)

5.Decision MakingWhat comes first ? Which step needs a longer time ? Which step need more attention and hard work?

Use of software packages in Time

Management

Organiser Packages

Usually comes with most computers. It contain features as :

• Organising e-mails• Organising contacts• Organising tasks• Calendar function

Arranging workload

• There are number of software packages that act as stopwatch devices.

• The computer allow the user to work on a specific task and reminds the user constantly how long they have been working on that task .

Time Management Software• Helps ensure projects are completed within

timescale and budget• Provides alerts regarding imminent start of

meetings• Identifies progress of work• Makes it possible to ensure members of a team

have equitable workloads• monitors progress by seeing how long a task has

taken so far or to see how long tasks should take• Has a calendar function

– Enables people to record appointments/meeting times

– Advises of clashes in schedule– Public calendar identifies a suitable time for a

meeting of all members of a team

Use of the calendar function• One worker can check their own

calendar• Then open the public calendar

showing when other workers are free

• They can identify a suitable time when everyone is free

• Add the details of the meeting to the public calendar

• Then notify others of the time and date of the meeting

• Each worker can set alerts to remind them of when the meeting is starting

Research and Development projects

Business software which is placed on a computer to support

projects with calendars,

timescales, and Gantt charts

The Gantt chart is a type of bar chart that is helpful in laying out the tasks associated with a given project. When executed properly,

the Gantt chart helps to ensure that the project schedule is maintained at a reasonable pace, and that the individual tasks that make up the work

breakdown schedule logically progress in a manner that moves the project closer to completion. Shows key dates, such as start and finish dates. Can

help to identify who is available to work on a specific task. A Gantt chart can be used for just about any type of project, from laying out a marketing strategy

or planning a building project.

Gantt Charts

• Activities that can not take place until others happen. Sequential tasks should start when previous task is completed.

• Example: cannot put car engine in a car body until the car body is made

Two main types of activities

Sequential Parallel

• Activities that are independent of each other. Parallel tasks should finish at the same time

• Example : Some workers can work on the car engine while other can place the car seats together.

Gantt charts are used to find the optimum time to be spent on individual tasks.

Pert Charts and Critical Path Analysis

General Project Management / Time Management Software

• PERT charts specifies the order in which tasks are completed

• Critical path specifies the order in which tasks must be completed, so that the entire project is completed on time.

• Software helps identify progress made in each task• Software helps with daily and weekly planning

Pert Chart

page 1 ict in time management grade 11 ict mrs. ghazaal

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