P20 & CTE – The Perfect MatchNACTEI ConferenceMay 17, 2012

Presented by:Phouang Sixiengmay HamiltonCarol Jenner

Presentation Overview

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WA St. CTE Program Office

K12 SLDS & P20W SLDS in WA St

Collaboration AmongstVarious Agencies

Unique Aspects of CTE in WA St

5 Data Elements on CTE Students

Washington State CTE Program Office

Meet our Secondary Education Staff

Collaboration Amongst Various Agencies

ERDC Memorandum of UnderstandingResponsibilities and Principles for Sharing and UsingP-20 and Workforce Data

• The ERDC provides cross-sector, linked data to all data consumers in a consistent, transparent way.

• ERDC maintains the P-20 and workforce data warehouse.

• Protecting the privacy of individuals is a priority.• Partner agency data contributors (at the state

and local levels) are experts at understanding and explaining the data.

• Common understanding and use of data increases its value.

Complete document: www.erdc.wa.gov/datasharing/pdf/workgroup/mou_final_201109.pdf

K12 SLDS & P20W SLDS in Washington State

Data Governance

ERDC is represented on K-12 Data Governance Committee

ERDC coordinates P-20 Data Governance

Office of Financial Management

Education Research &

Data

Experts directly familiar with data from their agency used in research.

Technical experts responsible for the technical delivery of data to and from the warehouse.

Policy experts who interact with agency decision-makers, stakeholders, and researchers.

ERDC Guidance

CommitteeAgency directors or deputies from agencies contributing data

Data Custodian

sCommitte

e

Data Stewards

Committee

Research & Reporting

Coordination

Committee

WashingtonEducation Research & Data Center

• Created in 2007 when lack of longitudinal data spanning education sectors was recognized

• Based in a research division of the governor’s budget agency (unit-level postsecondary data system is there, too)

• Work is responsive to “critical questions” identified by stakeholders

• CTE questions that span sectors fit perfectly into ERDC agenda

Washington’sP-20/Workforce Data System

• Research-oriented• Focuses on all students – including dropouts and

those who leave college before receiving a degree or certificate

• K-12 SLDS feeds into the P-20W SLDS• An “enterprise” approach: full early learning, K-12,

postsecondary, workforce +more• Cohorts can originate in any sector and tracked

forward or backward• Designed for single-year (Perkins 5S1) or multi-year

follow- up

P-20 Longitudinal Data Elements

OSPI

PUBLIC K-12 1999-

current

OSPI

PUBLIC K-12 1999-

current

UW, WSU, CWU, EWU, TESC, WWU

PUBLICBACCALAURE

ATES1999-current

SBCTC

COMMUNITY &TECHNICAL COLLEGES

2003-current

NATIONAL STUDENTCLEARINGHOUSE

ESD

WORKFORCE(Wage data, Claimant

Data, Employers)

WashingtonP-20

Education/WorkforceCore Data

DEL

State-FundedEARLY CHILDHOOD

2000-current

K-12 teachers and other staffEarly learning providers

OSPI = Office of Superintendent of Public InstructionDEL = Department of Early Learning

ESD = Employment Security DepartmentSBCTC = State Board for Community & Technical Colleges

CTE Follow-Up in Washington

5S1 Secondary PlacementNumerator: Number of CTE concentrators leaving secondary education and placed in postsecondary education, advanced training, military, or employment in a specific post-exit quarter

P-20W data sources: public postsecondary enrollment in Washington, National Student Clearinghouse for private and out-of-state postsecondary enrollment, FEDES* for military, Washington UI* wage for in-state employment

Denominator: Total number of concentrators who left secondary education

FEDES = Federal Employment Data Exchange System UI = Unemployment Insurance

Thinking Beyond the Required Reports

Employment as an outcome:•Perkins 5S1 measure and TechPrep follow-up•Do graduates enter the workforce immediately after leaving high school?•What are the postsecondary enrollment characteristics of CTE students? Do they vary by career cluster?•What are CTE students doing 6 years after leaving high school?

High School Students in the Workforce

Employment status of students while enrolled in high school:•How many students were employed during the school year?•How many hours per week did they work?•How much did they earn?•How did workforce participation relate to grades, postsecondary enrollment, and persistence in postsecondary enrollment?

P-20W Information Back to K-12

Counts Percent

P-20W Outcome

Unique Aspects of CTE in Washington State

• Dual credit opportunity• Use of administrative data for student

placement• Student Enrollment & Reporting System

(SERS) Postsecondary (TechPrep)• Articulation Agreements

Specific Data Elements on CTE Students

CEDARS and P210 Voc ReportThe Comprehensive Education Data and Research Systems (CEDARS)

• Districts submit individual student, teacher and course information on a frequent basis

• P210 & P210 Voc Report• Data elements for Perkins requirements

are pulled from CEDARS• Districts verify and certify all data

submitted for the CTE students enrolled for the reported year

CEDARS Outcomes

• CEDARS has reduced redundancy in reporting from districts

• Allows OSPI to generate and consolidate reports for district viewing

• New reports, in the planning stages, in CEDARS will provide summarized views of course, teacher and grade history information

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CEDARS Data FilesLocation File

Student Demographics Student Enrollment Information Course Catalog Student Schedules* Grade History

D–Course Catalog

H-Grade History

E-Student Schedules

C–School Student File (enrollment)

B–District Student File

(demographics)

A–Location File

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Program Participation~ Bilingual~ Special Education Other Programs

Staff Demographics & Certification Numbers*

Staff Schedules

M-Race File

F-Staff Demographics

G-Staff Schedules

J–Student Bilingual Programs

I- Other Program

Participation

L–Ethnicity File

K–Student Special Education Programs

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Beginning with the 2012-13 school year Absence (File N) & Discipline (File P) files will be added.

State Course Codes… mapped to CIP Codes

CIP CODEState

Course CodeState

Content Code

TEACHER CERTIFICATION

V-CODE COURSE NAME

010504 18102 118 V010000 Dog/Pet/Animal Grooming

010507 18104 118 V010000 Equestrian/Equine Studies

190706 19052, 22204 119 V200002 Child Development/Parenting

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CEDARS Grade History File Data Elements

• Element H04 – State Student ID (SSID)

• Element H05 – Location ID• Element H06 – Staff ID• Element H07 – Course ID• Element H08 – Course Title• Element H09 – Grade Level Code• Element H10 – Letter Grade• Element H11 – Credits

Attempted• Element H12 – Credits Earned

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CEDARS Grade History File Data Elements, cont’d

• Element H13 – Course Designation Code

• Element H14 – Content Area Code• Element H15 – State Course Code• Element H16 – (AP) and (IB) Code• Element H17 – (CIP) Code Number• Element H18 – Term End Date• Element H19 – Term

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CEDARS Grade History FileData Elements for CTE StudentsCTE Grade History File data elements –

• Element H17 – Classification of Instructional Code #• Element H20 – Is the Student a Career and Technical

Education (CTE) Program Completer?• Element H21 – Did Student Receive a State or Nationally

Recognized Industry Certification?• Element H23 – Is Tech Prep Completer?• Element H24 – Did the Student Take or Pass a State or

Nationally Recognized Assessment of Technical Skills and Knowledge?

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RESOURCES

http://www.k12.wa.us/CEDARS/Manuals.aspx• Manual• Appendices • CIP Codes with Data Mapping (excel) • Guidance

http://www.erdc.wa.gov/• ERDC publications and presentations• ARRA P-20 SLDS Grant activities

Carol JennerEducation Research and Data CenterCarol.Jenner@ofm.wa.gov

Contact Information

Phouang Sixiengmay HamiltonWashington State CTE Program Office phouang.hamilton@k12.wa.us