p r o s p e c t u s p a r t n e r s h i p - mpiweb · 2018-11-24 · facebook posts 3 3 3 2 2 event...

PARTNERSHIPP R O S P E C T U S

CONTACT:[email protected]

2018-19

Dear Partner,

Please find below the new MPI Ottawa Chapter Partnership Prospectus for the 2018-2019 program year. Partnerships

with the MPI Ottawa Chapter offer you a wide range of on-site opportunities to capture the attention of MPI members

(your clients) through activation and branding at our events. This year we are looking to build on the trend of unique

activation and look forward to partnering with you and facilitating your ideas.

Meeting Professionals International (MPI) is the leading global association committed to defining the future of the meeting

and event industry. MPI empowers its members with personal and professional excellence by providing them with

superior education, research, professional development and networking opportunities. Your partnership can help make

this goal a success.

MPI Ottawa is the largest organization of meeting professionals in the National Capital Region, with over 300 members in

Ottawa and Gatineau, and is the second largest MPI chapter in Canada. Our membership is composed equally of both

suppliers and planners – from students to senior level professionals. Our planner professionals service the association,

government, and independent markets, while our supplier professionals are involved in hotels, conference centers, audio-

visual, tourism bureaus, and everything in between.

As our strategic partner, you’ll be embraced in the “Buy MPI” approach. Our members believe in working with companies

they know and can trust, and fellow members and supporters of MPI are valued based on the knowledge that they share

the same goals and principles. Let us connect you with your fellow industry professionals by partnering with our Chapter.

The following document outlines the various partnership opportunities available. Please take a look and consider where

your best fit may be. If you would like to secure a spot, simply complete the Partnership Interest Form at the end of this

document and send to us. Sign up today as opportunities sell out fast!

Unique and interactive activation is the theme. We want to help you get noticed. If you don’t see something that fits you,

please contact me at any time to discuss your ideas.

I look forward to working with you!

Nancy Bradshaw Nancy Bradshaw Director, Strategic Alliances 2017-2019 MPI Ottawa Chapter T: 613-256-0597

E: [email protected]

mailto:[email protected]

MPI Ottawa Partnership Opportunities 2018-2019 Page 2

MPI Ottawa 2018-2019 Partnership Opportunities at a Glance

Assets Champions $10,000

Activators $7,500

Motivators $5,000

Enhancers $2,500

Supporters $1,500

Builders $250&$500

On Site:

Podium time 5 minutes 4 minutes 3 minutes

Logo on name badge (+ in-kind badge partner)

Banner/Popup placement

Complimentary ticket 10 5 3 2 1

Emcee mention

Logo on screen (tiered)

Partner ribbon on badge

Logo on handouts (tiered)

Social Media:

Partner profile (per year) 1 1 1

Twitter highlight 3 3 3

Facebook posts 3 3 3 2 2

Event webpage logo (tiered)

Post Event:

1st right to renew

Event picture with partner

Attendee list

Golf Day – Please see special section for Golf Day Partnership Opportunities

2018-2019 Events Tentative Date Type of Event Historical Attendance

2017-18 2016-17

Annual Golf Day Sep/10/18 Full Day (S) 102 95

AGM & Kick Off (evening of Golf Day (same venue as Golf Day)

Sep/10/18 Evening (M) 73 85

3 Education Events TBD Half Day (E) Avg 50 Avg 60

December Festive Event TBD Evening (M) 133 167

MPI Charity Auction & Dinner Jan/31/19 Evening (S) Sold Out 695 Sold Out 699

Global Meetings Industry Day (GMID) Apr/04/19 Half Day + Evening (E) 210 126

Prix Prestige Awards Gala May/15/19 Evening (S) Sold Out 289 Sold Out 303

June Education & Networking Event Jun/20/19 Half Day + Evening (E) TBD 65


DEFINITION OF EVENTS Showcase Events (S) These larger events are organized by a separate committee specifically struck to ensure success. They generally have an

attendance of over 200.

Member Networking Events (M) These special social/networking events are extremely popular and generally attract 100-200 members.

Educational Events (E) These events are a combination of both educational and networking luncheons during the program year and generally

have an attendance of 30 to 85 persons. The structure of these events can vary between: education session and lunch,

education session only, or lunch only. The attendance numbers listed are the combined number of attendees at the event

as a whole. Continuing education credits are often offered which increases the participation.


CHAMPION PARTNER - EDUCATOR $10,000 + HST (monetary) AVAILABILITY: Only one (1) Champion Educator Partnership is available for the program year making this an exclusive must have for your company. GENERAL PARNTER BENEFITS

• Champion Educator Partner of MPI Ottawa Chapter in company advertising and promotion

• Use of Ottawa Chapter MPI logo, upon request, for advertising and promotion during the program year

• Logo on each MPI Ottawa Education Event page for the program year, linked to your company website

• Logo on name badge for each MPI Ottawa Education Event for the program year

• Mention in MPI Social Media

▪ Three tweets: 1 pre-event, 1 during event, 1 post-event

▪ Two posts on MPI Ottawa Facebook page: 1 pre-event post (combined with other event partners); 1

dedicated post-event post with partner photos

▪ One post-event Facebook posting with event photos on MPI Ottawa Group page

• Highlighted reference as Champion Educator Partner included in each MPI Social Media Education Event recap

• Partner Profile on MPI Social Media, limit of one per year

• First right of refusal for renewing the following year (Member's only)

EVENT SPECIFIC DELIVERABLES

• Complimentary registrations:

▪ 3 Education Events – 2 per event (6 total)

▪ Global Meetings Industry Day (GMID) - 2

▪ June education & networking event – 2

• Speaking and/or video presentation opportunity at podium1:

▪ 3 education events – 5 minutes

▪ Global Meetings Industry Day (GMID) – 5 minutes

▪ June education event – 5 minutes

• In-Room on screen logo display at all Chapter Education events for the program year (if screen is available)

• Reception area signage display at all Chapter Education events for the program year (supplied by Partner)

• Promotional materials displayed in registration area or at the tables (materials supplied by Partner)

• Podium acknowledgment as Champion Educator Partner by Master of Ceremonies at each Education event (script

placement varies per event)

• Partner ribbon on name badge for each Education event during the program year

• Event attendees contact information in electronic format for each of the events in the program year

• Select photos of the partner representative at all Education events attended

DISCLAIMERS

1. Submissions for stage time, and entertainment if applicable, must be approved by the Director. Speaking notes and/or video

must be submitted to the Event Chair no later than 4 weeks prior to event.

2. MPI Ottawa is committed to the education of our members, and as such will distribute 10% of the funds received at this level

to the Chapter’s Advance Education Fund.


CHAMPION PARTNER $10,000 + HST (monetary) AVAILABILITY: Only one (1) partnership is available for the following events to ensure exclusivity: Golf/AGM Event, Festive Event, and Prix Prestige Awards Gala3. Two (2) Champion partnerships are available for the MPI Charity Auction.

GENERAL PARNTER BENEFITS

• Champion Partner of MPI Ottawa Chapter in company advertising and promotion


• Logo on MPI Ottawa Event page linked to your company website

• Logo on name badge for MPI Ottawa sponsored Event






• Highlighted reference as Champion Partner included in MPI Social Media Event recap





▪ 10 registrations or 1 Table at sponsored event

▪ Table in premium location with company logo reserved sign

• Speaking and/or video presentation opportunity at podium/on stage1:

▪ 5 minutes at podium including video

OR

▪ Unique activation plan (activation costs to partner, plan details approved by MPI)

• In-Room on screen logo display at sponsored event (if screen is available)

• Reception area signage at sponsored event (supplied by Partner)


• Podium acknowledgment as Champion Partner by Master of Ceremonies at sponsored event (script placement

varies per event)

• Partner ribbon on name badge for sponsored event

• Event attendees contact information in electronic format for sponsored event

• Select photos of the partner representative at sponsored event

DISCLAIMERS





3. Podium time for Prix Prestige Awards Gala at this level will be to announce the Honorary Member award.


ACTIVATOR PARTNER $7,500 + HST (monetary)

AVAILABILITY: This partnership level is for the creative partner who wishes to “Activate” special moments at specific

MPI Ottawa Showcase Events. Only one (1) partnership will be available for each of the following event moments:

MPI Charity Auction: MPI Prix Prestige Awards Gala

Reception Activator Reception Activator

Wine Toast Activator Wine Toast Activator

Dessert Activator Dessert Activator

ACTIVATOR PARTNER BENEFITS & DELIVERABLES

• Activator Partner of MPI Ottawa Chapter in company advertising and promotion

• Use of Ottawa Chapter MPI logo, upon request, for advertising and promotion of the partnership








• Highlighted reference as Activator Partner included in MPI Social Media Event recap




▪ 5 registrations at sponsored event



▪ 4 minutes at podium including video and specific task – welcome, toast or intro of dessert

OR





• Podium acknowledgment as Activator Partner by Master of Ceremonies at sponsored event (script placement

varies per event)




DISCLAIMERS




2. Podium time for Awards Gala Activators will be during dinner.



MOTIVATOR PARTNER $5,000 + HST (monetary)

AVAILABILITY: Motivator partnerships are available at all MPI Ottawa Events. A maximum of 5 partnerships will be

accepted for the following events: Festive Dinner, MPI Charity Auction & Dinner and Prix Prestige Awards Gala. This

partnership level is designed to provide maximum visibility and networking opportunities for your company. This

level sells out fast. To avoid disappointment sign up today.

MOTIVATOR PARTNER BENEFITS & DELIVERABLES

• Motivator Partner of MPI Ottawa Chapter in company advertising and promotion









• Highlighted reference as Motivator Partner included in MPI Social Media Event recap





▪ Seats at table in premium location with company logo reserved sign



OR




• Podium acknowledgment as Motivator Partner by Master of Ceremonies at sponsored event (script placement

varies per event)




DISCLAIMERS






ENHANCER PARTNER $2,500 + HST (monetary)

AVAILABILITY: Enhancer partnerships are available at all MPI Ottawa Events. This partnership level is designed to

provide logo placement and networking opportunities for your company. Special Enhancer partnerships are available

for the following event moments:

Festive Dinner GMID June Bash AGM

Reception Enhancer Breakfast Enhancer Reception Enhancer Reception Enhancer

Wine Toast Enhancer Wine Toast Enhancer Toast Enhancer

Dessert Enhancer Dinner Enhancer

ENHANCER PARTNER BENEFITS & DELIVERABLES

• Enhancer Partner of MPI Ottawa Chapter in company advertising and promotion









▪ Reserved seats with company logo reserved sign

• Speaking opportunity at podium/on stage1:

▪ 1 minute at podium for specific task – welcome, toast or intro of dessert

• Unique activation plan opportunity (activation costs to partner, plan details approved by MPI)



• Podium acknowledgment as Enhancer Partner by Master of Ceremonies at sponsored event (script placement

varies per event)




DISCLAIMERS

1. Submissions for activation plan must be approved by the Director. Plans must be submitted to the Event Chair no later than 4

weeks prior to event. Podium Time is only available for “special moment” tasks – no video.




SUPPORTER PARTNER

$1,500 + HST (monetary)

AVAILABILITY: Supporter partnerships are available at all MPI Ottawa Events.

SUPPORTER PARTNER BENEFITS & DELIVERABLES

• Supporter Partner of MPI Ottawa Chapter in company advertising and promotion








▪ 1 registration at sponsored event

▪ Reserved seat with company logo reserved sign



• Podium acknowledgment as Supporter Partner by Master of Ceremonies at sponsored event (script placement

varies per event)




DISCLAIMERS

1. Podium Time is not available at this level.



BUILDER PARTNER $500 (signature events) or $250(education events) + HST (monetary)

AVAILABILITY: This partnership level is designed to help build your event community profile while sponsoring planner

attendance at the following MPI Ottawa Events: All Education Events $250. Signature Events $500: AGM, Festive

Event, GMID, Prix Prestige Awards Gala and June Bash.

BUILDER PARTNER BENEFITS & DELIVERABLES






▪ 1 partner registration + 1 planner registration at sponsored event



GOLF DAY PARTNERSHIP OPPORTUNITIES

AVAILABILITY: These partnership opportunities are designed for relationship building and brand exposure.

BEVERAGE CART PARTNER: $1,000

There is only one (1) partnership for this opportunity.

BENEFITS AND DELIVERABLES


• Logo on MPI Ottawa event page, linked to your company website




• In-Room on screen logo display at tournament wrap up

• Public acknowledgment Master of Ceremonies

• Partner ribbon on name badge

• Event attendees contact information in electronic format

• Select photos of the partner representative at the sponsored event

• Two (2) complimentary dinner tickets for partner representatives

• Branding Opportunity

▪ brand the snack cart which will visit each golfer during the tournament

▪ branded snack ticket which will be given to each golfer

• Stage Time Opportunity to draw ticket if Raffle item donation of a $100+ value is donated

SNACK PARTNER: $1,000

There is only one (1) partnership for this opportunity.














• Branding Opportunity

▪ Opportunity to promote your company’s sustainable initiatives by providing branded lunch/snack

bags to all tournament participants. (activation costs paid by partner) OR

▪ MPI to brand disposable snack bag to be given to each golfer during tournament


COMPETITION PARTNER: $600

There are 2 Competition Hole Opportunities available and will be sold on a first come basis.

1. Longest Drive 2. Closest to the Hole












• Static display with Partner logo at sponsored hole

• Two (2) complimentary dinner tickets for hole representatives

• Ownership of specific Competition hole during the tournament with opportunity for company

representatives to host all golfers during competition


WATER PARTNER: $600

There is only one (1) partnership for this opportunity. Buy this new initiative now to be the first!








• Public acknowledgment by Master of Ceremonies



• Static display with Partner logo at Water Station in Registration Area



• Opportunity to promote your company’s sustainable initiatives by providing branded water bottles to all

tournament participants. (activation costs paid by partner)



GOLF CART PARTNER: $600

There is only one (1) partnership for this opportunity. Imagine the photo opportunity with the golf carts lined up with

your logo prominently display on every cart.



• Logo on MPI Ottawa event page, linked to company website









• Opportunity to promote your company by displaying your brand on every tournament golf cart



GOLF BALL PARTNER: $600

There is only one (1) partnership for this opportunity. Act fast to scoop up this opportunity to have a lasting

impression.











• Static display with Partner logo at Golf Ball Station in Registration Area


• Opportunity to promote your company by providing 2 branded golf balls to all tournament participants.

(activation costs paid by partner)




PUTTING GREEN PARTNER: $600

There is only one (1) partnership for this opportunity. Activation idea – Are you a great putter? Do you know one?

Try providing putting lessons to attract traffic to your putting green station.











• Static display with Partner logo at Putting Green

• Ownership of the putting green prior to and during the tournament with the opportunity to have

representatives from your company host and entertain (food/beverage permitted pending venue’s approval

– activation costs paid by partner)




HOLE PARTNER: $500

There are 7 partnerships for this opportunity. This is a great way to get to spend time with every golfer.





▪ 1 dedicated post-event post with partner photos





• Static display with Partner logo at sponsored hole

• Ownership of the sponsored hole prior to and during the tournament with the opportunity to have

representatives from your company host/entertain (food/beverage permitted pending venue’s approval –

activation costs paid by partner and must be within time constraints to keep game flow)





MAGIC STRING PARTNER: $500

There is only one (1) partnership for this opportunity. Let the golfers know your company provides magic services.





▪ 1 dedicated post-event post with partner photos






• A complimentary “magic string”, branded with Partner logo, distributed to each golfer (provided by MPI) for

use on the golf course



IN- KIND PARTNERSHIPS In-kind partnerships are a great way to showcase your services to the MPI membership who are of course your

current and potential clients. In-kind partnerships are valued at 60% of the total actual costs/contributions (E.G. An

$8,500 contribution is valued at $5,100 and considered a Gold In-Kind partnership). Partnerships are based on actual

requirements for each MPI event. If you choose to provide additional “Showcase Specialty Items”, the labour and/or

cost associated with said items are the responsibility of the In-Kind Partner and are not applicable to the overall

partnership level calculations. Take this opportunity support MPI events and wow the audience with the quality and

service levels you are known for!

IN-KIND CHAMPION PARTNERSHIP Contribution valued at $10,000 or more

AVAILABILITY: Champion In-kind partnerships are available for the following events only: Festive Dinner, MPI Charity Auction & Dinner and Prestige Awards Gala

GENERAL PARNTER BENEFITS

• Champion Partner of MPI Ottawa Chapter in company advertising and promotion










• Highlighted reference as Champion Partner included in MPI Social Media Event recap





▪ 10 registrations or 1 Table at sponsored event




OR





• Podium acknowledgment as Champion Partner by Master of Ceremonies at sponsored event (script placement

varies per event)




DISCLAIMERS

1. Submissions for stage time, and entertainment if applicable, must be approved by the Director. Speaking notes and/or

video must be submitted to the Event Chair no later than 4 weeks prior to event.

2. MPI Ottawa is committed to the education of our members, and as such will distribute 10% of the funds received at this level to the Chapter’s Advance Education Fun

IN-KIND MOTIVATOR PARTNERSHIP Contribution valued from $5,000 - $9,999.99

AVAILABILITY: Motivator In-kind partnerships are available for the following events only: Golf Day/September Kick-off, December Festive Dinner, MPI Charity Auction & Dinner, GMID, and Prestige Awards Gala MOTIVATOR PARTNER BENEFITS & DELIVERABLES

• Motivator Partner of MPI Ottawa Chapter in company advertising and promotion










• Highlighted reference as Motivator Partner included in MPI Social Media Event recap





▪ Seats at table in premium location with company logo reserved sign



OR




• Podium acknowledgment as Motivator Partner by Master of Ceremonies at sponsored event (script placement

varies per event)




DISCLAIMERS





IN-KIND ENHANCER PARTNERSHIP Contribution valued from $2,500 - $4,999.99

AVAILABILITY: Supporter in-kind partnerships are available for all events

ENHANCER PARTNER BENEFITS & DELIVERABLES

• Enhancer Partner of MPI Ottawa Chapter in company advertising and promotion










▪ Reserved seats with company logo reserved sign

• Speaking opportunity at podium/on stage1:

▪ 1 minute at podium for specific task – welcome, toast or intro of dessert

• Unique activation plan opportunity (activation costs to partner, plan details approved by MPI)



• Podium acknowledgment as Enhancer Partner by Master of Ceremonies at sponsored event (script placement

varies per event)




DISCLAIMERS

1. Submissions for activation plan must be approved by the Director. Plans must be submitted to the Event Chair no later than 4

weeks prior to event. Podium Time is only available for “special moment” tasks – no video.



IN-KIND SUPPORTER PARTNERSHIP Contribution valued from $1,500 - $2,499.99

AVAILABILITY: Supporter in-kind partnerships are available for all events

SUPPORTER PARTNER BENEFITS & DELIVERABLES

• Supporter Partner of MPI Ottawa Chapter in company advertising and promotion








▪ 1 registration at sponsored event

▪ Reserved seat with company logo reserved sign



• Podium acknowledgment as Supporter Partner by Master of Ceremonies at sponsored event (script placement

varies per event)





DISCLAIMERS

1. Podium Time is not available at this level.



IN-KIND BUILDER PARTNERSHIP

Contribution valued up to $1,500

AVAILABILITY: Bronze in-kind partnerships are available for all events

BUILDER PARTNER BENEFITS & DELIVERABLES





▪ 1 partner registration + 1 planner registration at sponsored event




MPI Ottawa Partnership Interest Reply Form - 2018/2019

Organization_____________________________________________________________________________

Address_________________________________________________________________________________

Contact Name _____________________________________ Telephone___________________________

Email___________________________________________________________________________________

Website (to link from MPI Ottawa site) _________________________________________________________

Twitter Hashtag _____________________________ Twitter Handle _________________________

Facebook Page or Group link _______________________________________________________________

Golf Day

Snack Cart Partner (1)

Competition Hole (2)

Water Partner (1)

Snack Bag Partner (1)

Golf Ball Partner (1)

Putting Green Partner (1)

Hole Partner (7)

Golf Cart Partner(1)

Magic String Partner (1)

AGM Champion (1)

Motivator Enhancer Reception(1)

Enhancer Wine Toast (1)

Supporter Builder $500

Education Events

Champion Educator (1)

Motivator Enhancer Supporter Builder $250

Festive Event Champion (1)

Motivator (5)

Enhancer Reception (1)


Enhancer Dessert (1)


Charity Auction Champion (2)

Activator Reception (1)

Activator Wine Toast (1)

Activator Dessert (1)

Motivator (5)

Enhancer


GMID See Champion Educator

Motivator Enhancer Breakfast (1)

Enhancer Supporter Builder $250

Awards Gala Champion (1)

Activator Reception (1)

Activator Wine Toast (1)

Activator Dessert (1)

Motivator (5)

Enhancer


June Bash See Champion Educator

Motivator (5)

Enhancer Reception (1)


Enhancer Dessert (1)


Please direct any questions to: Nancy Bradshaw: [email protected] Send completed form to: Larissa Johnston: [email protected] Upon completing this form, a member of the Committee will contact you to confirm your partnership.



p r o s p e c t u s p a r t n e r s h i p - mpiweb · 2018-11-24 · facebook posts 3 3 3 2 2 event...

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