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TO: The Honorable Mayor and City Council

City of Owasso

FROM: Scott Chambless

Chief of Police

SUBJECT: Acceptance of Drug Enforcement Administration Forfeiture Funds

DATE: August 01, 2014

BACKGROUND:

The Owasso Police Department has received notification from the Drug Enforcement

Administration (DEA) that the department was the recipient of $30,953.69 of criminal asset

forfeiture money. The funding was made available as a result of criminal assets seized during

joint investigations with the DEA and officers of the police department. There are no restrictions

as to how the police department spends this funding.

Department staff has determined that the best use of the DEA distribution is for the procurement

of an equipped vehicle for the detective division. This vehicle is needed to replace a detective

vehicle that is inadequate for the current needs of the division. Any remaining funds will be used

for procuring other types of equipment or repair of existing equipment.

RECOMMENDATION:

Staff recommends City Council acceptance of the DEA asset forfeiture funds and approval of a

budget amendment increasing the estimated revenue in the General Fund by $30,953 and

increasing appropriation for expenditures in the Police Services budget by $30,953.


City of Owasso

FROM: Christopher A. Garrett

Fire Chief

SUBJECT: Disaster Response Unit (DRU) Purchase


BACKGROUND:

In the past few years, the fire department has realized the need to provide more efficient

disaster response services to the community. Currently, the department provides basic

services until other regional/area advanced resources can arrive at the incident. Most of

the equipment used to deliver these basic services is housed in multiple trailers and in fire

station storage areas.

The current inventory of ambulance and fire suppression apparatus carry the maximum

amount of equipment possible. All apparatus are full to capacity with medical, fire

suppression, and the basic vehicle extrication equipment; therefore, it is not possible to

deploy any additional equipment on these apparatus.

Fire department protocol dictates that when emergency personnel arrive at an incident,

they assess the situation and determine the need for the disaster response equipment. If

the equipment is necessary in order to mitigate the hazard, additional department

personnel must gather the equipment or connect a trailer to an available tow vehicle

and proceed to the incident scene—a process that wastes critical, potentially life-saving

time.

To streamline the process of disaster and mass casualty response, the department is

recommending the purchase of a Disaster Response Unit (DRU). The primary function of

the DRU is to store equipment in one location affording quick deployment to an incident

scene. Essentially, the apparatus has multiple compartments throughout the length,

width, and height of the apparatus. This capacity provides the maximum amount of

equipment storage space. A cache of equipment will be housed on the apparatus for

mass casualty medical events, disaster response, hazardous materials operations, and

technical rescue incidents.

The consolidation of such specialized equipment will allow the department to meet the

expectations of the community during a mass casualty incident or a natural or man-

made disaster in a more efficient manner. Because of the unit’s specialized design and

purpose, it will neither duplicate the department’s current inventory of apparatus nor

replicate operational capabilities.

BID PROPOSALS:

To ensure the department received the best value and the most reasonable cost

apparatus, staff developed a bid proposal package that vendors would likely submit a

variety of bids for the delivery of a DRU apparatus to the City of Owasso. Bid packages

were mailed to seven vendors on July 14, 2014. Bids were opened on July 21, 2014 at

2:00 pm. The department received two letters of “No intent to bid,” and bids from four

vendors, bidding six different apparatus.

A thorough review of each submitted bid package was conducted. All the bid

packages were complete, and most met the minimum criteria specified by staff. There

were variances in the options of the apparatus that each vendor chose to submit for

consideration.

BID SYNOPSIS

Pierce New, Final price $320,443.15

4 door, 4x4 wheel drive, International 2015 cab, front axle 14,000 lb., rear axle

23,000 lb., GVW 35,000 lb., generator 15,000 watt, light tower 6,000 watt, winch

9,000 lb. portable, mileage new, bid price $330,457.00, prepay -$10,013.85.

Although the winch is only rated at 9,000 lb. compared to an installed 12,000 lb., it

is the highest rating for a portable winch.

Summit # 1, Final price $294,871.00

4 door, 2x2 wheel drive, Spartan Metro-X 2014 model, front axle 18,000 lb., rear

axle 27,000 lb., GVW 45,000 lb., generator 25,000 watt, light tower 6,000 watt,

winch 9,000 lb. portable, mileage new, bid price $289,182.00, prepay – none.

Additional cost for electric cord reels, permanent winch, and air horns, +

$5,689.00.

Jons Mid America # 1 New, Final price $279,688.00



12,000 lb., mileage new, bid price $285,396.00, prepay -$5,708.00.

Summit # 2, Final price $239,602.00

4 door, 2x2 wheel drive, Freightliner M2 cab 2015 model, front axle 16,000 lb., rear

axle 27,000 lb., GVW 43,000 lb., generator none, light tower none, winch none,

mileage new, air horns none, electric reels none, bid price $177,231.00, prepay –

none.

Additional cost for generator, light tower, winch, electric reels, top storage boxes,

International chassis, 4x4 wheel drive and air horns, total cost $62,371.00.

Jons Mid America # 2 Demo, Final price $205,460.00



12,000 + $2,710.00, air horns + $1,022.00, electric reels none, mileage 17,500, bid

price $207,436.00, total price plus options $211,168.00, prepay -$5,708.00.

This truck does not have the seating capacity of 4 firefighters, is only a 2 wheel

drive, no electric cord reels, a GVW of 31,000 lb. and 17,500 miles.

Palmetto Fire Apparatus, Final price $195,011.50

4 door, 4x4 wheel drive, Pierce Arrow 1996 model, front axle 16,000 lb., rear axle


12,000 lb., mileage 2,700, air horns, electric reels, bid price $162,461.50.

Needed work or modifications: Rear chevrons, aluminum wheels, rear LED work

lights, ground step LED lighting, Owasso Fire Department lettering, wheel chocks,

cab seats, Cross fire tire pressure monitoring system, 800 mhz. radio, back up

camera, radio head set system, transmission coolant hose replacement, engine

valve adjustment, total cost $32,550.00.

After the submitted bid packages were reviewed, staff made a preliminary

determination that the apparatus bid by Palmetto Fire Apparatus was the best value.

Staff conducted an on-site inspection to ensure the quality of the apparatus. Staff used

an independent diesel mechanic to evaluate the condition of the motor and drivetrain.

Both staff and the mechanic believed the apparatus was in very good condition.

Staff believes that the Pierce Arrow 1996 model apparatus is not only the lowest priced,

but also the best value. Additionally, with the necessary modifications noted above, this

apparatus will meet the community’s operational needs. The bid price combined with

the modification cost ($162,461.50 + $32,550.00 = $195,011.50) is lower than the next

lowest price bid that was submitted; therefore, staff believes that the purchase of this

apparatus is in the best interest of the City of Owasso.

FUNDING:

The 2014/15 Ambulance Capital Budget includes funding for the purchase of the DRU, in

the amount of $346,000.00. The DRU is a planned and budgeted purchase, ensuring the

procurement is 100% funded without financing the project. Expenditure forecasting has

been accomplished and staff is confident that this purchase will leave an adequate

fund balance and revenues to continue the sustainment of the Ambulance Capital

Budget 10-year Purchasing Plan.

RECOMMENDATION:

Staff recommends City Council approve the purchase and authorize payment for one

(1) Pierce Arrow 1996 model truck from Palmetto Fire Apparatus of Hardeeville, South

Carolina in the amount of $162,461.50.

ATTACHMENTS:

Bid tabulation sheet

Pictures, 1996 Pierce Arrow

CITY OF OWASSO, OKLAHOMA

FIRE DEPARTMENT, RESCUE VEHICLE PURCHASE

Bid Opening: July 21, 2014

BID DOCUMENTATION

Number of Bids: 6 bids received

Bids Opened By: Juliann M. Stevens, Deputy City Clerk

Witness: Deputy Chief David Hurst, EMS Manager Bruce Kelley, Assistant Chief Mark Stuckey,

Battalion Chief Shane Atwell

Present: Steve Loftin, Jons Mid America

BIDDER BID

Pierce

1322 N 1031 Rd

Lawrence, Kansas 66046

$330,457.00 – New Vehicle

IHC, 4 door, 4x4

Jon’s Mid America Fire Apparatus

30209 Memorial Rd

McLoud, Oklahoma 74851-9114

$207,436.00 – Demo

IHC, 2 door, 2x2

Jon’s Mid America Fire Apparatus

30209 Memorial Rd

McLoud, Oklahoma 74851-9114


IHC, 4 door, 4x4,

+ $’s for some options

Palmetto Fire Apparatus

400 Browns Cove Rd

Ridgeland, South Carolina 29936

$162,461.50 – Used Vehicle

Pierce Arrow, 4 door, 4x4

Summit Welding & Fabrication

PO Box 17128

Edgewood, Kentucky 41017


Spartan Chassis, 4 door, 2x2,


Summit Welding & Fabrication

PO Box 17128

Edgewood, Kentucky 41017


Freightliner M2, 4 door, 4x4



City of Owasso

FROM: Jerry Fowler

Neighborhood Coordinator

SUBJECT: Grant – Home Depot Foundation


BACKGROUND:

In April of 2014, the Owasso Strong Neighborhood Initiative applied for grant funding from the

Home Depot Foundation. The Owasso Team Depot had partnered with OSNI-Owasso CARES for

the Fall-2013 and Spring-2014 Day of Service. The Owasso Team Depot assisted the grant

application by submitting a Partner Request Form.

The purpose of the grant is to provide additional funds for tools, equipment and storage options

to be used with OSNI-Owasso CARES Day of Service and City Volunteer projects.

The Home Depot Foundation notified staff that $3,000 has been awarded to the Owasso Strong

Neighborhood Initiative. The grant will be in the form of gift cards to be used at the local Home

Depot store.

GRANT FUNDING:

There is no match requirement for the grant award.

RECOMMENDATION:

Staff recommends City Council acceptance of the Home Depot Foundation grant and

approval of a budget amendment increasing the estimated revenues in the Hotel Tax Fund by

$3,000 and increasing the appropriation for expenditures in the Hotel Tax Fund Strong

Neighborhood budget by $3,000.


City of Owasso

FROM: Julie Trout Lombardi

City Attorney

SUBJECT: Resolution 2014-08 retaining legal services to defend Mayor Jeri Moberly in the

matter now styled as Patrick D. Ross v. The City of Owasso, Jeri Moberly and

Shawn Reiss, CV-2013-00898, District Court of Tulsa County


BACKGROUND:

On August 6, 2013, a lawsuit was filed by former City Councilor Patrick D. Ross in the District Court

of Tulsa County against the City of Owasso alleging violations of the Open Meeting Act and the

Open Records Act. David Weatherford was hired on or about September 3, 2013, to represent

the City of Owasso in this matter. On July 28, 2014, Ross filed an Amended Petition in this matter

adding Mayor Jeri Moberly, and a private citizen, Shawn Reiss, as defendants to the existing

lawsuit. Specifically, Ross has alleged claims of defamation against Mayor Jeri Moberly and

Reiss.

RECOMMENDATION:

Staff recommends the City Council approve Resolution 2014-08 retaining Keith Wilkes to defend

Mayor Jeri Moberly in the litigation now styled as Patrick D. Ross v. The City of Owasso, Jeri

Moberly and Shawn Reiss, CV-2013-00898, District Court of Tulsa County.

ATTACHMENT:

Proposed Resolution 2014-08

CITY OF OWASSO, OKLAHOMA

RESOLUTION NO. 2014-08

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA

RETAINING LEGAL SERVICES TO PROVIDE A DEFENSE FOR THE MAYOR OF THE CITY

COUNCIL OF OWASSO, JERI MOBERLY.

WHEREAS, Mayor Jeri Moberly has been named as an additional party in an existing lawsuit,

CV-2013-00898, District Court of Tulsa County, now styled as Patrick D. Ross v. City of Owasso, Jeri

Moberly and Shawn Reiss, by means of an Amended Petition filed on or about July 28, 2014, by

Plaintiff Ross specifically alleging claims of defamation against Mayor Jeri Moberly;

WHEREAS, the City is required to respond to and defend the lawsuit filed by Plaintiff Ross

against Mayor Jeri Moberly because the allegations arise from actions taken by Moberly in her

official capacity as a member of the Owasso City Council;

WHEREAS, approval of this resolution is in the best interest of the residents of the City of

Owasso.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Owasso, Oklahoma, as

follows:

Keith Wilkes of the firm of Newton, O’Conner, Turner & Ketchum is retained by the City to

represent Mayor Jeri Moberly in the lawsuit now styled as Patrick D. Ross v. City of Owasso, Jeri

Moberly and Shawn Reiss in the District Court of Tulsa County, Case No. CV-2013-00898.

Dated this 5th day of August, 2014.

_________________________________

Lyndell Dunn, Vice-Mayor

ATTEST:

_____________________________

Sherry Bishop, City Clerk

Approved as to Form:

______________________________

Julie Lombardi, City Attorney

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