overview of absentee voting rules
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Regular Absentee Voters - By Mail . Fax and Email Ballots . In-Person Absentee Voting - Clerk’s Office . Provisional Ballots . Presidential Only. Hospitalized Electors . Sequestered Jurors . Part Three. Overview of Absentee Voting Rules. 22 mins. - PowerPoint PPT PresentationTRANSCRIPT
PowerPoint Presentation
Government Accountability Board, P.O. Box 7984, Madison, WI 53707-7984 | 608-261-2028 | web: gab.wi.gov | email: [email protected] Rev 2011-09
Overview of Absentee Voting Rules
Regular Absentee Voters - By Mail Fax and Email Ballots 22minsPart ThreeIn-Person Absentee Voting - Clerks Office Provisional Ballots Presidential Only Hospitalized Electors Sequestered Jurors 1Overview of Absentee Voting RulesRegular Absentee Voters - By Mail
Regular Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee Voting - Clerks Office Provisional Ballots Presidential Only Hospitalized Electors Sequestered Jurors
23Definition: Any otherwise qualified elector who for any reason is unable or unwilling to appear at the polling place.
Regular Absentee Voters By MailDefinition:
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4Regular Absentee Voters By MailApplication RequirementsOnly Military and Overseas electors may be sent an Absentee ballot electronically
Absentee applications must be received no later than 5pm on the Thursday45Regular Absentee Voters By MailProof of IdentificationIf application received by mail, proof of ID must be received with the application in order for elector to receive a ballot
56Regular Absentee Voters By MailProof of IdentificationIf application received by mail, proof of ID must be received with the application in order for elector to receive a ballot
Proof of identification must be provided only once, either with the application or the ballot* *(unless the voter re-registers with a new name or address)
67Regular Absentee Voters By MailProof of IdentificationProviders clerks will keep track of electors who provided photo ID in SVRSReliers must send list to their Provider to update SVRS
Reliers must request from their Provider a list of regular absentee voters who have shown a photo ID in prior ballot request
Prior to an electionEnd of an election 78Proof of Identification
If voter resides in a care facility not served by SVDs, please see Electors at Special Voting Deputy-Eligible Facilities section
Regular Absentee Voters By Mail89Proof of Identification
If voter resides in a care facility not served by SVDs, please see Electors at Special Voting Deputy-Eligible Facilities section
If the elector has provided a copy of photo ID with the application or with a previous application or ballot, the clerk initials the certification envelope before it is sent to the elector
Regular Absentee Voters By Mail9
If the regular absentee voter emails/faxes absentee ballot the photo ID is not required with the application, but can to be sent back with the voted ballot. If the elector has not met the photo ID requirement, the clerk completes the Municipal Clerk section of the certification envelope and the clerk indicates the elector must provide photo ID with the ballot 10Proof of IdentificationIf photo ID is not provided with the absentee ballot, the election inspectors will treat the ballot as a Provisional on Election Day.
Regular Absentee Voters By Mail1011
Regular Absentee Voters By MailDuration of RequestsAs specified on the applicationFor calendar year applications (1/1 12/31) If a ballot is not returned, stop sending ballots Send notice within 5 days Voter can reactivate request by contacting you
11Overview of Absentee Voting RulesFax and Email Ballots Military and Overseas Voters Only
Regular Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee Voting - Clerks Office Provisional Ballots Presidential Only Hospitalized Electors Sequestered Jurors
1213Definition: Any military or overseas voter may request their ballot be sent via fax or email. The clerk must honor the requested method of transmission. Fax and Email Ballots Military and Overseas Voters Only Definition:ONLY military and overseas electors can receive a ballot via email or fax.
1314See Election Day Manual for specific instructions on remaking ballotsSpecial NotesOn Election Day (if using optical scan systems), remake the ballot so it can be processed through the voting equipment
The clerk must initial the ballot before an absentee ballot is emailed/faxed Fax and Email Ballots Military and Overseas Voters Only 14Overview of Absentee Voting RulesIn-Person Absentee Voting in Clerks Office
Regular Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee Voting - Clerks Office Provisional Ballots Presidential Only Hospitalized Electors Sequestered Jurors
1516Definition: Any eligible elector may request to vote an absentee ballot in person at the office of the municipal clerk. In-Person Absentee Voting in Clerks Office Definition:
1617In-Person Absentee Voting in Clerks Office Application Requirements
In-person absentee voting begins on the 3rd Monday before the electionIn-person absentee voting ends at 5pm on the Friday preceding the electionA clerks office may stay open later than 5pm on the Friday before the electionThere is no in-person absentee voting on the Saturday, Sunday or Monday before the election
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Absentee Mail18In-Person Absentee Voting in Clerks OfficeApplication RequirementsIf the voter only wishes to vote absentee at a single election, the combination application/certification envelope will suffice as the absentee applicationIf the voter wishes to receive ballots for future elections, they must fill out the standard absentee ballot requestBallots requested in-person may not be removed from the clerks office by the voterGeneral Rule:Special Voting DeputiesMilitary/Overseas email or fax 1819In-Person Absentee Voting in Clerks OfficeProof of IdentificationAll in-person absentee voters must show proof of identificationThe clerk should initial the certificate envelope to indicate that identification was shown.
1920In-Person Absentee Voting in Clerks OfficeProof of IdentificationShowing ID with an in-person absentee request does not exempt a voter from providing ID in the future like a by-mail application would
If application received by mail, proof of identification must be received with the application in order for elector to receive a ballotThe clerk should initial the certificate envelope to indicate that identification was shown.
2021In-Person Absentee Voting in Clerks OfficeProof of IdentificationShowing ID with an in-person absentee request does not exempt a voter from providing ID in the future like a by-mail application would
If application received by mail, proof of identification must be received with the application in order for elector to receive a ballotThe clerk should initial the certificate envelope to indicate that identification was shownHaving provided identification with prior absentee applications does not exempt the voter from providing identification if voting in-person at the clerks office
21Overview of Absentee Voting RulesProvisional Ballots
Regular Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee Voting - Clerks Office Provisional Ballots Presidential Only Hospitalized Electors Sequestered Jurors
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23Definition: If the absentee elector was required to provide proof of residence or proof of identification with their absentee ballot and does not, the election officials are to treat that absentee ballot as a provisional ballot.
Definition:
Provisional Ballots2324Deadline for Voter to Supply Missing InformationDue 4pm on Friday after the election.
Provisional Ballots2425All provisional ballots must be recorded in SVRS on Election Night. Special NotesMake sure all appropriate canvassing boards (county and municipality) are informed if the elector provides the missing informationSee directions in Appendix F of the SVRS Application Training Manual
Provisional Ballots25Overview of Absentee Voting RulesPresidential Only New & Former Residents
Regular Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee Voting - Clerks Office Provisional Ballots Presidential Only Hospitalized Electors Sequestered Jurors
2627Presidential Only New & Former Residents Definition 1: Any new resident of the state who would be an eligible elector but cannot meet the 28-day residency requirement. DefinitionDefinition 2: Any former resident of the state who if ineligible to vote in their new state due to a residency requirement.
2728Presidential Only New & Former Residents Application RequirementsMust apply and vote in-person, no earlier than 27 days before the election, and no later than 5pm on the day before the election
Voter may also apply and vote for
This time frame is specific to a new resident voting for presidential only.Presidential only at the polling place on Election Day NEW RESIDENT
2829Presidential Only New & Former Residents Application RequirementsMust fill out a special application for presidential ballot (GAB-141)Must also show proof of identificationApplicant does not complete GAB-131 and is not registered.
NEW RESIDENTMust show proof of residence
2930Presidential Only New & Former Residents Application RequirementsMust apply within 24 months of leaving Wisconsin By-mail application using a special absentee application (GAB-140)This form must be notarizedFORMER RESIDENTThere is no specific deadline before the election to apply
3031Must also include proof of identification Presidential Only New & Former Residents Application RequirementsBallot must be returned by 4pm on the Friday following the election and postmarked no later than Election DayFORMER RESIDENTSee directions on entering electors into SVRS in Appendix F of the SVRS Application Training Manual
3132Presidential Only New & Former Residents Proof of Identification
Both new and former residents must provide proof of identification unless otherwise exempt or eligible to provide an alternative document (military, indefinitely confined, etc.).
32Overview of Absentee Voting RulesHospitalized Electors
Regular Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee Voting - Clerks Office Provisional Ballots Presidential Only Hospitalized Electors Sequestered Jurors
33Definition: Any qualified elector may register and request an absentee ballot by agent if hospitalized.
34Definition:Up to Seven days.
Hospitalized Electors3435Application RequirementsThe absentee ballot application may not be filed earlier than 7 days before the election and no later than 5pm on Election DayMust submit a signed absentee application (GAB-121) which indicates that the elector is hospitalized and provide proof of identificationIf not already registered to vote, the hospitalized elector may register to vote by agent up to 5pm on Election Day. Proof of residence must provided.
Hospitalized Electors3536Proof of Identification
Proof of identification is required with the application unless otherwise exempt or eligible to provide an alternative document (military, indefinitely confined, etc.).
Hospitalized Electors3637Procedure
The agent delivers the ballot and envelope to the hospitalized electorUpon receiving a valid application, the clerk provides the agent with an initialed absentee ballot and certificate envelopeThe hospitalized elector votes the ballot in the presence of the agent, seals it in the certificate envelope, and signs the certificate envelope
Hospitalized Electors37The clerk insures the ballot is received at the polling place (on Election Day) or transferred with other absentee ballots to the polling place38Procedure
Fax / Email requests may be used in combination with this procedureThe agent signs the certificate envelope as the witness and returns it to the clerk
One time exception an absentee ballot can be taken from the clerks office by an individualHospitalized Electors38Overview of Absentee Voting RulesSequestered Jurors
Regular Absentee Voters - By Mail Fax and Email Ballots In-Person Absentee Voting - Clerks Office Provisional Ballots Presidential Only Hospitalized Electors Sequestered Jurors
3940Definition: Any eligible registered elector who indicates that the reason they are requesting an absentee ballot is because they are a sequestered juror.Definition:
Sequestered Jurors
4041Sequestered Jurors Application RequirementsMust submit an absentee application to the clerk that indicates that the elector is a sequestered juror no later than 5pm on Election Day
4142Proof of Identification
Proof of identification is required with the application.
Sequestered Jurors 4243Procedure
If the application is received before 5pm on the Friday preceding the election the clerk may transmit the ballot as requested by mail
Sequestered Jurors 4344Procedure
If the application is received after 5pm on the Friday preceding the election:The municipal clerk shall immediately take the ballot to the court in which the elector is serving as a juror and deposit it with the judgeThe judge shall recess court, as soon as convenient, and give the elector the ballotThe judge shall then serve as witness and shall deliver the ballot to the clerk who shall deliver it to the polling place
Sequestered Jurors 44General Absentee Guidelines Indefinitely Confined Electors Electors Served by Special Voting Deputies (SVDs) Electors Served at Special Voting Deputies - Eligible Facilities Military VotersOverseas Voters Regular Absentee Voters - By Mail Fax and Email Ballots Military and Overseas Voters Only In-Person Absentee Voting in Clerks Office Provisional Ballots Presidential Only New & Former Residents Hospitalized Electors Sequestered Jurors
Overview of Absentee Voting Rules | Rev 2011-09 Government Accountability Board P.O. Box 7984, Madison, WI 53707-7984608-261-2028 | web: gab.wi.gov | email: [email protected] End of Part Three and PresentationGeneral Absentee Guidelines Indefinitely Confined Electors Electors Served by Special Voting Deputies (SVDs) Electors Served at Special Voting Deputies - Eligible Facilities Military VotersOverseas Voters Regular Absentee Voters - By Mail Fax and Email Ballots Military and Overseas Voters Only In-Person Absentee Voting in Clerks Office Provisional Ballots Presidential Only New & Former Residents Hospitalized Electors Sequestered Jurors
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