outline types of audio visual aids activities in the book saying numbers the rule of six emphasizing...
TRANSCRIPT
OUTLINE
Types of audio visual aids
Activities in the book
Saying numbers
The rule of six
Emphasizing important points
Design of audio visual aids
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
AUDIO VISUAL AIDS
PowerPoint:
Majority of presenters use it today.
They are preferred because:
1.Cheap
2.Easy to create
3.Time saving
4.Allow for a wide range of artistry (But be careful!!!)
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
AUDIO VISUAL AIDS
Overheads:
Images printed on clear plastic sheets and projected
onto a wide screen or wall using an overhead projector.
They are preffered because:
1.Readily available
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
AUDIO VISUAL AIDS
Overheads:
However, difficult use due to such drawbacks as:
1.Their size
2.Clarity
3.Quality of the projector
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
OTHER TYPES
What other types of audio visual aids do you know????
Videos
Objects
Models
Photographs
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
OTHER TYPESWhat other types of audio visual aids do you know????
Drawings
Handouts
Brochures
Posters
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
STARTER p.23
1. Microphone
2. Markers
3. Whiteboard
4. Flip chart
5. Data projector
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
STARTER p.23
6. Screen
7. OHP
8. Transparency
9. Pointer
10. Pinboard
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ACTIVITY-1 Page: 23 1 2
3
Flip chartX
Whiteboard X
PowerPoint slide X
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ACTIVITY-2 Page: 24
PRESENTATION-1
1.these figures
2.highlight/two quarters
3.figures/board
PRESENTATION-2
4. have a look
5. next slide/illustration
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ACTIVITY-2 Page: 24
PRESENTATION-3
6. sales figures/first
7. can see
8. go back/page
9. flip back
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
SAYING NUMBERS
Long numbers are difficult to understand.
Try to say them slowly and clearly
And point at them while speaking
2m …………………... Two million
1.6 bn ……………….. One point six billion
1/3, 3/4 …………….. One-third, three-quarters
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
ACTIVITY-4 Page: 25
251 …......... two hundred and fifty one
7,489 ……… seven thousand, four hundred and eighty
nine
3.8 bn ……… three point eight billion
€ 49 m ……… forty nine million euro(s)
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
ACTIVITY-4 Page: 25
$ 19.62 …...... nineteen dollars and sixty two cents
2/3 …………. Two-thirds
175 m2 ……… one hundred and seventy five square
metres
1,240,000 …… one million, two hundred and forty
thousand
7.2 ………….. seven point two
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Design of AVs - The Rule of Six
A maximum of six lines per slide
A maximum of six words per line
If you stick to this rule……..
You won’t overload your bullet charts
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
VISUAL AIDS SHOULD…
Supplement presentation
Outline the main points
Serve audience’s needs, not speaker’s
Be simple and clear
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
THE PURPOSE OF USING VISUAL AIDSenliven a difficult / boring subject
help illustrate complex ideas/concepts
help the presenter to stick to the plan
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
TIPS ON PREPARING VISUAL AIDS
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
TIPS
Start with an outline of the goal
Keep visual aids BRIEF
Do not read AV directly (what you say vs. AV)
Ask audience to read or listen, not both
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
TIPS
Account for production time (both in planning and selection)
Check relevance to topic
Use charts and graphs
Make sure graphics are not too crowded
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
TIPS
Don't let handouts become a distraction
Practice with AV
Seek feedback on the clarity of your AV
Check grammar and spelling
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
MAKING POWER POINT SLIDES
Avoiding the Pitfalls of Bad Slides
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ADVANTAGES OF POWERPOINT SLIDES
Professional image
Minimal expense
Compact and portable
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
ADVANTAGES OF POWERPOINT SLIDES
Easy to email sort and practice edit insert graphicsshare
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
ADVANTAGES OF POWERPOINT SLIDES
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Can beprintedcopied provided as handout material
Many options:animationvideo clipssound
DISADVANTAGES OF POWERPOINT SLIDES
Equipment not always available Technology being the focus - not content or presenter Noisy projector —distracting
Need of a darkened room
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TIPS TO BE COVERED
OutlinesSlide StructureFontsColorBackgroundSpelling and GrammarConclusionsQuestions
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OUTLINE
1st or 2nd slide ---- outline
Only main points on the outline slideEx: Use the titles of each slide as main points
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SLIDE STRUCTURE
1-2 slides per minute
Point / bullet form (no complete sent.)
4-5 points per slide
Key words and phrases only
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Slide Structure - Bad
This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Slide Structure – Good
Showing one point at a time will:help audience concentrate on what you are saying
prevent audience from reading ahead
help you keep your presentation focused
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Slide Structure - Animation
Do not use distracting animation
Do not go overboard with the animation
Be consistent with the animation that you use
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Fonts - Good
Use at least an 18-point font
Use different size fonts for main points and secondary
points
this font: 28-point
main point font: 30-point
title font: 42-point
Use a standard font like Times New Roman or Arial
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Fonts - BadIf you use a small font, your audience won’t be able to read what
you have written
CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
Don’t use a complicated font
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Color - Good
Use a color of font that contrasts sharply with the
background
Ex: blue font on white background
Use color to reinforce the logic of your structure
Ex: light blue title and dark blue text
Use color to emphasize a point
But use this only occasionally
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Color - Bad
Using a font color that does not contrast with the
background color is hard to read
Using color for decoration is distracting and annoying.
Using a different color for each point is unnecessary
Using a different color for secondary points is also
unnecessary
Trying to be creative can also be bad
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Background - Good
Use backgrounds which are attractive, but simple)
Use the same background consistently
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Background – Bad
Avoid backgrounds that are distracting or difficult to read from
Always be consistent with the background that you use
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Graphs
Use graphs rather than just charts and words
Data - easier to comprehend & retain
Trends - easier to visualize
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Spelling and Grammar
Proofread your slides for:
speling mistakes
the use of of repeated words
grammatical errors you might have make
Have someone else check your presentation!
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Conclusion
Use an effective and strong closing
Audience is likely to remember your last words
Use a conclusion slide to:
Summarize the main points
Suggest future avenues of research
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Questions??
End with a simple question slide to:
Invite your audience to ask questions
Provide a visual aid during question period
Avoid ending a presentation abruptly
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Emphasizing Important Points
Using a verb (stress, emphasize)
I’d like to stress the following point.
I’d like to draw your attention to the latest figures.
I’d like to emphasize that our market position is
excellent.
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Emphasizing Important Points
Using what
What is really important is how much we are prepared to
invest.
What we should do is to talk about intercultural
problems.
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Emphasizing Important Points
Rhetorical Question
So, just how good are the results?
So, where do we go from here?
Why do I say that? Because…
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Emphasizing Important Points
Adverb + adjective construction
1.It would be completely wrong to change our strategy at
this point.
2.We compared the two offers and found the first one
totally unacceptable.
3.I think this fact is extremely important.
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Checklist for Visuals
1. Prepare each visual carefully and separately
2. Check whether the visual really shows what you are
saying
3. Make sure your audience can read the visual
4. Find effective headlines
5. Keep design and content simple
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT
Checklist for Visuals
6. Use bullet charts for text
7. Reduce text to a minimum
8. Always prepare audience for visual
9. Present information clearly and logically
10. Remember the rule of six
CANKAYA UNIVERSITY - OFFICE OF BASIC AND ELECTIVE COURSES- ENGLISH UNIT