Our Savior Lutheran ChurchMLC Meeting – 06/29/15

AGENDA

Opening devotion and prayerMinutes

May (Attachment I, page #2)February financial Report

May (Attachment II, page #3)Old Business

Ministry Teamso YMT (Attachment III, page #11)o CMT (Attachment IV, page #13)o Stewardship (No meeting) o Trustees (Attachment V, page #14)

Task Forceo Vision Path Task Force (Master Site Plan development)

- Voter’s meeting Ballots before the weekend

o Yes – 45 o No - 32

Ballots cast on the weekendo Yes – 314o No - 44

Total 435 ballots casto Yes – 359 or 82.53%o No - 76 or 17.47%

- Continue to build consensuso Officers

- MLC BLMDennis 291 DeWight UnanimousDave 68 Mark UnanimousKim 321 John UnanimousKyle 181 Ross UnanimousKent 250 Chad UnanimousNike 101 Kerry UnanimousDoug 173

o Director of Worship Arts Task Force- Jordan begins August 3rd

Reportso BLM (Attachment VI, page #15)

OtherNew Business

LHNE representativeo Don Stolzeo Russ Wilcox

Staff (Attachment VII, page #16)

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Funeral lunches Next meeting date Other

Closing prayer (Next meeting Monday July 20th at 5:30)

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(Attachment I-Last Month’s Minutes

Minutes from Mission Leadership Council meeting 20 May 2015Opening Prayer/Devotion LeeAttending: Doele, Weander, Cipra, Beltz, Long, Wilke, Korth, McCallum, Mink, Fischer, Wilke, Called to order by Jason Doele congregational President

Approval of Minutes from April meeting Mink/ McCallum

Approval of Financial Report Beltz/Korth

Old Business:1. Ministry Teams

Youth notes received for reviewPCE Motion to approve the Assistance Fund requests for 2015-2016 Beltz/Wilke motion carried.Children’s ministry notes received for reviewStewardship Ministry no meeting Trustee notes received for review discussed roofing work done 2 years ago, no action needed

2. Task Force – Director of Worship ArtsCongregations vote – 1. affirmed the decision to call a Director of Worship Arts Affirmed to extend call to Jordan Miller Task Force - Vision Path Task Force discussion regarding the Monday meetings all committees are leaning towards option #3.

3. ReportsMinutes from Board of Lay Ministry received for review

4. Other business Policy was sent from our insurance company concerning our right to deny same-sex marriage.

New Business:1. Tax Quest- Concerns raised about the process of signing checks and transferring funds. Need

to discuss with Amanda at Tax Quest some kind of policy. Pastor indicated that Gayleen opens all the bills, invoices to Tax Quest, trustees approve/deny sign and send on

2. There was approval for $1000 to Shelby Stolze, this is just a reminder that will be given to her this month

3. District Convention will be May 15, 2015. Jason and Pastor Lee will be attending for one day. They will be voting for synodical President.

4. CorrespondenceSt. John Letter included for reviewConcordia Seminary and Nebraska District office both sent letters commending us for our number of adult confirmands. We were ranked 3 out of 600 churches.

5. Staff – Discussion on where Jordan’s office will be should he accept our call. Discussing using the room across the hall from Trish.Discussion over staff policy and children. Pastor Lee will discuss with Staff.

6. Next Meeting June 22, 2015 at 5:30

Closing prayer Lord’s Prayer

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(Attachment II-Last Month’s Financials)

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(Attachment III-YMT)

MLC June 2015Family Life

o 797 Members 2yr old -18years old (82 visitors in the system)o Background Checks renewed Summer 2015

We ran this year’s renewals, Those who have moved, transferred, are not helping will be archived in the system and can be ran as needed in the future

o College Age Ministry - College students summer bible study/fellowship bonfire at Myrons 10-11pm Sunday evenings

Not sure who oversees this area of ministry? Does this fall under Family Life Director?

PCE o Predict CLS – 82 (72 in2014-2015) and LHNE – 26 students

¾ of pledges turned in *Estimated $$ since CLS hasn’t given OSL their tuition for next year

Youth Ministry o 252 Jr and Sr high members - 126 active this past year o Transform 3:18 Sundays 9:15-10:15 – September –May (break for summer)o Sr. High Small Groups Wednesdays 7:45-9:00pm– September – May (break for summer)o Confirmation

36 Confirmands 2016- Estimate sizes: 6th grade - 40, 5th grade– 43, 4th grade – 35, average 43 a grade Changes for 2015-2016

Bible Charades over Christmas break (Bible Story Report) Memory Cards - Apostles Creed and Lord’s Prayer (books of the Bible and 10

commandments are done in Room 56) 3 Service Projects instead of 2. 1 Small Group, 1 Individual, 1 as a Family

Discussion for future Confirmation Rite in the fall BLM SEE BACKSIDE Registration goes our mid-July

o YMT Meets last Sunday of the month, not in June or July –Craig Risor, Myron Kooi, Jamie Nathan, Rachel Rardon, Todd Meyer, Haiden Sullivan, Lane McCallum, Austin Brady, Cheyenne Otten, Kenny Weander, Marlie Voss, Natalie Reynolds

Youth Ministry SUMMER 2015o CAMP OUT: June 6-7 HS retreat camping weekend - welcome 9th graders

Went well, look forward to doing yearlyo LVR Colorado Trip – July 24-31 – 29 people o Mexico Mission Trip – July 17-24 – 9 people o Girls Book Club: Authentic Beauty Thursdays 9am at DCC, 6pm @ OSL- 20 girls involvedo Wild Wednesdays – every Wednesday

65 youth and parents June 3rd event 25 youth June 10 event 21Youth June 17 event 26 Youth June 24 event

o Sr High Youth Group Sunday night’s 8:30-10:00pm at Myron’s - 15 youth average o Intern: This summer our Youth Summer Internship will be split between Mikayla Bynum and

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BLM MeetingJuly 2015

Confirmation

Current Confirmation Ministry 2015-20161) 25-28 classes a year, 50-56 total2) Wednesday night’s September –March3) April individual meetings with youth and pastors/dce.

Confirmation Ministry Idea beginning 2016-2017 New changes would affect incoming 1st year youth (mostly 7th graders) Extending the Rite of Confirmation to Fall of 9th grade year.

Would allow us to not have confirmation during lent We would continue class during April instead of individual meetings Transition for youth into high school ministry would be established Wednesday night parent Bible Study would continue in summer during Wild Wednesday

so parents stay in routine Would allow for more conversations with 9th graders on more than the 6 Chief parts.

1) Extend the rite of confirmation to September of 9 th grade year a. 48 classes b. 1 Week in September 3hr time with youth only overview

i. Overlap with Sr high small groups c. 1 Week dinner and picturesd. The Rite of Confirmation would be the weekend after Kick off Sunday (3rd Sunday in

September) OR2) Extend the rite of confirmation to Reformation Sunday in October of 9 th grade year

e. 51 classes f. September 3 weeks 7-9pm large group with Christine 7-745pm & Sr high small groups 745-9pmg. October 3 weeks individual meetings and Sr high small groups Wednesday Nights, 1 of Week

dinner and picturesh. The Rite of Confirmation would be Reformation Sunday in October

i. If we make the change how do we inform the congregation of the change? 1. Need to vote tonight for next year so we have time to communicate to families 2. Letter goes out to families this month

Fall Classes 2 weeks Overview of 6 Chief PartsPersonal Spiritual Growth/ DevotionsWelcome 9th Graders

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(Attachment IV-CMT)

CHILDREN’S MINISTRY- Trish WeanderMLC UPDATEJUNE

1. Xplore Our Savior Ministry Team a. 545 kids on roster (members/regular attenders)

2. Children’s Ministry Teama. Meets first Tuesday of month

3. Church service involvementa. July 18-19 Commissioning of VBS Team all servicesb. July 25-26 VBS Kids Sing all services

4. Room 56 Expansiona. Summer Activity- TBD

5. VBS Phone-A-Thon June 9-10 (Phone-A-Thon participants call for VBS volunteers) 6. July 4 Float in Norfolk’s 4th of July parade- CANCELED LACK OF Congregational interest7. July 20-24 VBS

a. 150+ Volunteers to prepare and carry through the Eventb. 25 VBS Directorsc. Preparing for 300 Children ages 2-6

8. July 19 Decorate church for VBS9. July 20-24 VBS Family suppers offered10. July 24 VBS Program11. July 25 Free VBS Pool Party & BBQ Celebration 12. July 26 VBS Kids Sing at Church13. The Wall Of Helping Hands

a. June 23, 26, 30 and July 2, 7, 9, 14, 16b. Grades 5-8 help with tasks to get ready for VBS

14. Church Camp- Families are continuing to register their children at Camp Luther, Schuyler Summer Children’s Ministry Administrative Assistant Intern

a. Brittany Duhachekb. Going Greatc. NECC Intern Programd. 180 hrse. May 18-July 7

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(Attachment V-Trustees)

Our Savior Lutheran ChurchTrustee Team Meeting

06/09/15

Old action itemso Curb on east entranceo Window in Family Life Center hallo Wacker Home Improvement

New action itemso Lights

Front light pole o Jim Nord

Next meeting Tuesday, July 14th at 9:00 AM

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(Attachment VI-BLM Report)

Our Savior Lutheran ChurchBLM Meeting – 6/1/15

Meeting Minutes

7:00 pm – Devotion & PrayerMinutes From Previous Meeting:

- No minutes recorded from last meeting.Old BusinessPastor Talk:

- Pastor Lee: Jordan Miller starting in August- Pastor Frank: shut-in’s going well- Pastor Ryan: bought a house

MLC Report:- Their minutes are on page 2 /attachment I

Jim Nord:- All committee meetings going great. Have received great feedback from the congregation.- Will be voting at the next meetings on which option to suggest to the congregation.

New BusinessHousekeeping:

- BLM at 10:30 services: Always need at least one BLM at the 10:30am traditional side no later than 10:15am to hand out bulletins, light candles, etc. Mark C. suggested we find more volunteers to greet.

- Communion Trays: be careful using the new communion trays. Do not stack new & old trays on each other – they do not stack well together. Always make sure to wash the communion trays after all the services – they get sticky after using them.

Communion Structure:- Christine explained the early communion structure (page 3 / attachment II)

(Currently no minutes for agenda items below – Phil had to leave meeting for another meeting. Rick Berg took minutes for the rest of the meeting.)

Possible confirmation change:Members in church community:New member lunch:BLM member terms:Other:???? pm: Meeting ClosedBLM Present:

P. Lee, P. Ryan, P. Frank, Alan Schieffer, Philip Rardon, Rick Berg, Clint Bowland, Mark Johnson, Mark Clausen, Robert Reed, Kerry Werner, Randy Peters, John Geary, Jeff Pape, Lynn Stewart

Next BLM Meeting:July 6, 2015 – 7:00 pm

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(Attachment VII-Staff)

Voters’ Assembly

King’s Kids(Separate non-profit)

Preschool

Childcare

Mission Leadership Council-Senior Pastor-Board of Lay Ministry

Administration Family Life Worship Care & Support

Strategic Planning

Policies

Personnel

Facilities

Stewardship

Children’s Ministry

Youth Ministry

Formal Education

Lutheran High Northeast

Christ Lutheran School

Small Groups

Outreach

DOS

Visitation

Blended

Contemporary

Traditional

Visitation

Voters’ Assembly

King’s Kids(Separate non-profit)

Preschool

Childcare

Mission Leadership Council-Senior Pastor-Board of Lay Ministry

Administration Family Life Worship Care & Support

Strategic Planning

Policies

Personnel

Facilities

Stewardship

Children’s Ministry

Youth Ministry

Formal Education

Lutheran High Northeast

Christ Lutheran School

Small Groups

Outreach

DOS

Visitation

Blended

Contemporary

Traditional

Visitation

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Our Savior Lutheran ChurchNorfolk, Nebraska

Stand firm, then, fellow Christians and let nothing move you. Always do more and more work for the Lord, since you know that in the Lord your hard work is not wasted.

1 Corinthians 15:58

a. POSITION DESCRIPTION

Position Title: Secretary

Principal Function:The Secretary of Our Savior Lutheran Church is the principal staff member responsible for organizing and executing all aspects of clerical activities for the congregation.

Relationships:In policy and management, the Secretary is accountable for the church office, its organization and function. The Secretary reports to the Administrative Pastor.With staff and volunteer servants, the Secretary supports and assists with information, materials, and supplies to effectively carry out ministry plans.In professional practice, the Secretary performs all duties in accordance with God’s Word and maintains the highest consistency of respect, integrity, and courtesy.In availability, the Secretary demonstrates a maximum level of reliability with respect to office hours, and a willingness to serve as circumstances and opportunities necessitate.

Primary Responsibilities:

1. Receptionist: Display a calm, courteous and professional demeanora. Personally greet staff, members, and visitorsb. Provide information and respond to inquiriesc. Answer telephones, sort mail, send faxes

2. Information Organization: Maintain current and accurate filesa. Data Entry and Oversight

1. Membership (date of birth, baptism, marriage, attendance, employment, contact information, skills, interests, abilities, congregational involvement, etc.)2. Searches (first-time visitors, membership changes, etc.)

3. Official Documents (baptisms, weddings, funerals, confirmations, etc.)b. Material Reproduction:

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1. Congregational Documents, reports, membership information/letters of transfer/mailing labels2. Worship3. Children’s Ministry4. Newsletter5. Small Groups6. Church Directory

3. Purchasing Suppliesa. Churchb. Office

4. Equipment Maintenance5. Facility Usage and Scheduling (baptisms, weddings, funerals, special events, etc.)

Qualifications:1. A member in good standing of a Christian congregation.2. An understanding of the mission and ministry of Our Savior Lutheran Church and the Lutheran Church—Missouri Synod.3. Enthusiastic and people oriented.4. High school diplomas or equivalent.5. Self-motivated6. Training and/or experience in data processing and computer use preferred.7. Strong communication skills, both written and oral.

WEEKLY:o Check Backups on servero Count money in petty cash box. Enter in spreadsheet. Take this money and money from safe to bank.

Make copies for taxquest. Send Joe Cipra the weekly offering totals. Joey C <joesgreat8@hotmail.com>o Upload new file to AutoMessenger.o Upload Worship Video to webpageo Backup Shepherds Staff & attachments/pictureso After monthly meetings: Upload BLM minutes (lweander\lay ministry\agendas) & MLC minutes

(lweander\Mission Leadership\agendas) & Vision Path report on website. Put 20 copies of BLM & MLC minutes in the two kiosks. Add to bulletin: “AGENDA for the February MLC (or BLM) meeting is now available in the Kiosks and online.”

o Check server spaceo Enter non-envelope contributions into spreadsheet. o Print/Enter Miscellaneous contributions (select pledge if possible)o Print/Enter Simply Giving (select pledge if possible)o Print/Enter Last week’s Offerings into Shepherds Staff.o Upload Sermon to Appo Make 15 copies of next Chapter of ‘The Story’ for Pastor Lee every Wednesday morning for bible

study. Make copies of ‘The Story’ for women’s group per Pastor Ryan. o Export volunteers from VBS pro. Update SS.

MONTHLY:THURSDAY – Run last Thursday of every month:

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Create & print report showing changes that need to be made to active/inactive persons. Email Pastor Lee Report showing Summary. Number of those changed to Inactive or Active. Give reports to Lee, Trish, Christine, and Ryan

o Make Active/Inactive changes in SS to members & non-members.o Windows updates on server.o Upload Newsletter to Websiteo Update number/name lists. in safe for counters. MONTHLY – 1st week of month:o Run Ryan’s report “those that have not attended last month, but did attend previous month (before

last month). Run after attendance has been added

AS NEEDED:o Add non-members from Visitor file to SS when they have attended 8 times within year or more. o Backup files that have been scanned to Old Shepherds Staff Foldero Update webpageo Remove persons in visitor file if their second visit was longer than one year agoo Send transfer letters & requestso SS UPDATES: Enter Baptisms, weddings, funerals, , transferso Enter new members after DOS class. o Run Database Rebuild: Make sure everyone is out of the system. Utilities – Database Rebuild

YEARLY:o Create/Send next year schedule for money counting & bulletin stuffers.o Add/update confirmation kids into systemo Run Reports/Send contribution tax statements to memberso Update Miscellaneous contributions & send statements to those over $250o Run SS year end o Create Annual reporto Report to LCMS o Send thank you letter to all volunteerso JUNE: update SS school & Sunday school grades. Update seniors to college, remove college over 23.

Remove all current schools.o Delete non-members who haven’t attended for 2 years.

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