Rental Pack Guidelines

Old Redmond SchoolhouseCommunity Center

www.redmond.gov

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Welcome ................................................................................. 3Old Redmond Schoolhouse Community Center Overview ............................................................................. 4 Availability ........................................................................... 5 Application .......................................................................... 6 Banquet Room, Gym, Meeting & Dance Room ................... 6Level One Floor Plan ............................................................... 8Level Two Floor Plan ............................................................... 9Policies & Guidelines Before Your Event .............................................................. 10 During Your Event ............................................................. 12 Set Up/Clean-Up ............................................................... 13Procedures for Certificate of Insurance ............................... 14Driving Directions ................................................................. 15

Table of Contents

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Thank you for your inquiry regarding rental of the Old Redmond Schoolhouse Community Center (ORSCC). We are pleased to provide you with a rental packet that includes information on facility amenities, floor plans, available equipment as well as our rental fees.

The Old Redmond Schoolhouse Community Center wel-comes the opportunity to serve you by providing adaptable facility space for your special event. A facility coordinator is available 9 a.m. to 5 p.m. Monday through Friday, to answer any questions you may have regarding the use of the facility.

Phone:425-556-2300 or 425-556-2386

Mailing Address:Redmond Parks & RecreationPO Box 97010 - MS: ORSPKRedmond WA 98073-9710

Physical Address:Old Redmond Schoolhouse Community Center16600 NE 80th Street Redmond WA 98052

Website:www.redmond.gov

Welcome!

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Old Redmond Schoolhouse Community CenterOverview

Rich in history, Old Redmond Schoolhouse (ORSCC) offers a unique old world charm to any event. Constructed of brick in 1922, ORSCC has been the focus of community activities for nearly 80 years. During its first half century, the school was the gathering place for holiday programs, dances, theatrical productions, annual carnivals and special events. Today, ORSCC maintains its tradition of serving the community. Renovated in 2000, ORSCC still retains its ambiance of days gone by, offering the Eastside a unique and informal atmosphere for any event.

ORSCC is conveniently located in the heart of Redmond with easy access to SR520 and just 20 miles east of downtown Seattle at the north end of Lake Sammamish. The City prides itself for its high quality of life with good schools, a healthy economic base, a parks system that provide a variety of active and passive recreational opportunities, diverse offerings for shopping and dining, safe neighborhoods, and an emphasis on quality development and protection of the natural environment.

Redmond is well known as a center of technology and the loca-tion for a number of nationally known high-tech and biomedical companies. Among these are Microsoft, Nintendo, AT&T Wireless, Space labs Medical, and Medtronic Physio-Control. Redmond Town Center, a large downtown retail center, offers numerous shops, restaurants, an eight-screen movie theater, special events, and live performances by a repertory theatre company and other arts-related groups.

Definition of Redmond Resident:Redmond residents are individuals and their families that live or work within Redmond City Limits. Proof of residency/employment is required. Work is defined as being cur-rently employed at least twenty (20) hours per week or more by a business or public agency located within the Redmond City Limits. Resident individuals, groups and organizations may schedule the RSC up to 15 months in advance. Non-Resident indi-viduals, groups, and organizations may schedule the RSC up to 12 months in advance.

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Availability

ORSCC accepts reservations 9 months in advance for Redmond res-idents and 6 months in advance for non-residents (requests made more than 9 or 6 months in advance will be approved on a case by case basis). Requests received less than 2 weeks in advance will be approved if facility staff is available. The full rental fee and security deposit are required to secure your event date.

ORSCC is open to the public and may be rented Monday through Sunday 9am to 11pm. Rental requests outside regular operating hours may be approved if facility staff is available for the event. An additional hourly staff fee may be assessed, and requests must be received at least 2 weeks in advance.

On-Going Rental: To arrange for an on-going rental for up to 12 months, the security deposit and two month’s rental fees are due at the time of application. After that, payment must be made one month prior to the next month (i.e. by February 15 for a March 15 meeting). The security deposit is held until after the final meeting date.

Rental Fees

Room Hourly RateCotterill Auditorium (3-hr minimum) .............. R$85/N$102Auditorium & Kitchen (3-hr minimum) ......... R$105/N$127 Kitchen (2-hour minimum) ............................... R$40/N$48Gym (2-hour minimum) ....................................R$85/N$102Rooms (2-hour minimum) ................................ R$30/N$36Non-refundable processing Fee (per application) ..........$10Rates are subject to change.

Security DepositAuditorium and Gym ................................. $200Rooms ....................................................... $100Kitchen ...................................................... $100Audio Visual .............................................. $200

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Application

Facility Rental Applications available at:• www.redmond.gov• facilityrentals@redmond.gov• 425-556-2386 or 425-556-2300

Please allow 24 hours for confirmation. The City shall review all applications and has the right to grant or deny use, or to grant use subject to certain conditions.

Banquet Room, Gym, Meeting and Dance Room

Robert Cotterill AuditoriumThis large (3174sq ft) open auditorium has a 17’ ceiling and a 33’ x 17’ stage, with a capacity of 300 people theater-style or 250 ban-quet-style. We provide 180 chairs and 20 round (5’ in diameter) ta-bles with your rental. With notice, we may be able to provide more chairs & tables. A kitchen adjoins the auditorium and restrooms are conveniently located near the Auditorium.

GymThis large (6624sq ft) two court space is ideal for basketball, volley-ball and trade shows accommodating up to 400 people. Programs and special events take priority. Please call for availability.

Old Redmond Schoolhouse Community Center

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Dance RoomWith hardwood floors, full length mirrors and dance bars, this 952sq ft room is perfect for private dance practice and yoga. Pro-grams take priority. Please call for availability.

Meeting RoomsLarge, classroom-style meeting rooms have a capacity of 50 people (600 sq ft to 1100sq ft). Rooms are available with either carpet or linoleum flooring and some have sinks and counters. 50 chairs and 5-8’ tables are provided with the rental. Large windows create a light and airy atmosphere for meetings or gatherings. Restrooms are conveniently located near each meeting room. Arrangements may be made for a microwave oven to warm food.

Kitchen (Additional Fee)We offer a fully equipped commercial kitchen with double ovens, refrigerator/freezer, stove top, warming pans, dishwasher, sink and microwave.

Audio Visual/Equipment (Additional fee)CD, DVD, Player with state-of-the-art remote for laptop presen-tations, Podium with microphone, TV/VCR, Overhead Projector, Rolling White Board, Blackboards and Portable Room Dividers are available. All subject to availability and must be requested in advance. Wall mounted TV (for additional fee) available in rooms 104, 105, 108, and 201 for use with laptops. Wi-Fi available in lobby.

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AddressOld Redmond Schoolhouse Community Center16600 NE 80th St Redmond, WA 98052

DirectionsFrom eastbound SR520, take the Redmond Way/Fall City Exit. Turn left onto Redmond Way. Turn right on 166th Ave NE, then right into parking lot just after NE 80th Street intersection.

Level One Floor Plan

LOBBY

MAIN ENTRANCE

AUDITORIUM

GYMNASIUM

103

105

107

108WR R

R

104

MR

R Restroom

ADA Restroom WR 3,174 sq ft

6,624 sq ft

1,100 sq ft

440 sq ft

880 sq ft

1,100 sq ft

920 sq ft

Stage561 sq ft

R= Restroom

kitchen

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Level Two Floor Plan

Complimentary ParkingThe ORSCC Parking lot is on the corner of 166 Avenue NE & NE 80th Street, and accommodates up to 95 cars. Street parking is also available. Large groups may be required to provide a parking monitor(s) for their event. Due to multiple activities in the building at the same time, carpooling is highly recommended.

201

207

204

Elevator

WRR

RR

Staff

GymBelow

AuditoriumBelow

Offi

ces

682 sq ft

1,104 sq ft

462 sq ft

ADA Restroom

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Responsible Party:Whoever signs the contract will be designated ‘responsible party’. This person must sign both the Rental Contract as well as the Clean-Up Checklist. This person assumes responsibility for clean-up, dam-age, overtime payment as well as disturbances during the event. To avoid confusion and improve communication, we recommend that this individual alone acts as a representative for the party and, as such, communicates with staff before, during, and after the event.

• A satisfactory clean-up checklist, signed by the facility staff member and responsible party, is required.

• Full disclosure of event set-up/decorations and activities is re-quired ten days prior to event date.

Tour Upon request a tour of the facility will be provided (if using a ca-terer, we highly encourage you to include them on your tour). This tour will provide an opportunity to see the facility including “how to use” all kitchen appliances, get measurements, and find out ex-actly what the facility provides for your rental. An appointment is required for the tour, so please pre-arrange a time (425-556-2300 or 425-556-2362).

Restrictions This is a non-smoking facility. Smoking is limited to a designated outdoor area away from doorways. Alcoholic beverages or the appearance of intoxication is not allowed. Amplified music and enclosed candles are subject to approval prior to your event (Certifi-cate of Insurance may be required, subject to request).

The City of Redmond reserves the right to limit activities or spe-cial events that may impact other groups using the building or by limited staff support. Any special event/activity may be subject to additional staff fees.

Policies & Guidelines

The Old Redmond Schoolhouse Community Center (ORSCC) welcomes the oppor-tunity to serve you by providing facility space for you special event. To ensure your event has a positive experience in our facility, please take a moment to review a few requirements.

Before Your Event

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Cancellation Policy & RefundsIf you wish to cancel for any reason, the following conditions apply:

Cotterill Auditorium, Meeting Rooms & Gym 6+ months notice: $150 or 25% withheld, whichever is less.1-6 months notice: 50% refund. Less than 30 days notice: NO RefundAny change(s) of dates and/or location is subject to a processing fee and availability.If the Parks Department cancels a reservation, a full refund will be issued.

Security DepositA VISA or MasterCard will be required and a predetermined deposit will be held on your bankcard at the time of rental payment and signature of contract. If paying by check or cash, rental deposits will be refunded after your event.

Cotterill Auditorium & Gym $200 (each) Kitchen $100 Classrooms $100 Audio Visual Cart $200

Allow three weeks for cash or check deposit refunds.

Retention of the deposit shall not relieve the ‘responsible party’ of any obligation to pay for additional repairs, clean-up or extended hours. In the event the security deposit is insufficient to cover such amounts the City retains the right to recover any such amounts from the responsible party and will be applied to your bankcard.

Policies & Guidelines

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During Your Event

Guidelines• For improved communication we ask that the responsible

party be the only one in contact with Front desk staff• Treat others with respect• Children must be accompanied by an adult at all times • Front desk staff are not responsible for unaccompanied

children• The City of Redmond is not responsible for theft or damage

to items left in the building• Facility users are responsible for any broken or damaged

equipment• Respect this environment; recycle and dispose of trash ap-

propriately

ORSCC Staff will not be responsible for:• Set-up or clean-up• Move tables, chairs or other equipment• Heavy lifting• Supplies/tools or any other items unless agreed upon ahead

of time and is noted on contract

Please bring your own supplies/equipment with you such as Blue Painter’s tape, scissors, pens, pencils, etc.

Policies & Guidelines

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Set-Up/Clean-Up

• Custodial service is not provided as part of the rental agree-ment. Groups are required to set up, take down, and clean up the area(s) within the time reserved.

• All items brought into the facility for the event need to be removed by the end of the rental period. This includes food, materials, equipment, and decorations as well as all rented equipment.

• Brooms, mops, and buckets are stored in the kitchen. Gar-bage can liners and cleaning supplies are available from the front desk staff.

• All trash must be taken to the dumpster located behind the building. Reline garbage cans after emptying.

• The kitchen must be left as clean as it was found. Wipe off all counters and appliances, including the ovens. Clean floors and turn off all equipment used.

• The front desk staff will complete the checkout sheet to-gether with the responsible party. Any damage to the facility or carpet will be indicated at that time. This check out sheet will be used to determine the full or partial return of the renter’s deposit.

Return of DepositAreas and equipment including hallways and parking lot must be left in the same condition as when you arrived. If the clean-up is satisfactory, no damage is noted, and the ‘Clean-up Checklist’ is signed by the responsible party and a facility staff member, the security deposit will not be applied to your bankcard. If a deposit is made by check or cash, please allow two to three weeks for your refund.

Policies & Guidelines

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Procedures for Certificate of Insurance

The City of Redmond reserves the right to require a Certificate of Insurance and en-dorsement naming the City of Redmond as co-insured for any special event. An insur-ance carrier issues the Certificate of Insurance. Some homeowners can get a Certificate from their insurance company. The requirement for the Certificate should be based on the following criteria:

• If the rental activity presents a physical risk to participants. For example: fitness, sports, dance, or other physical activities.

• If the rental activity is open to the public or admission is charged. For example: ticket sales, classes, product sales/pre-sentation, and entrance by donations.

Limits and Liability cover requiredGeneral Liability: $2,000,000

Description of Operation/Location/Vehicles/ Special itemsShould specify rental information.

Certificate Holder:City of RedmondParks and Recreation Office MS: ORSPKP.O. Box 97010Redmond, WA 98073

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Driving Directions

From eastbound SR520, stay in the right lane and take the Redmond Way Exit. Turn left onto Redmond Way. Turn right on 166 Ave NE, then right into parking lot just after NE 80 Street intersection. Street parking also along NE 80th.

Redmond Way

Cleveland St

NE 80th St.

Old Redmond SchoolhouseCommunity Center

NE 83rd St.

202

166t

h A

ve. N

E

168t

h A

ve. N

E

NE 80th St.

NE 76th St.

Old Redmond Schoolhouse Community Center16600 NE 80th StRedmond, WA 98073–9710

Redmond Parks and Recreation Old Redmond Schoolhouse Community Center

16600 NE 80th StPO Box 97010

Redmond, WA 98073–9710

425-556-2300 or 425-556-2386facilityrentals@redmond.gov

www.redmond.gov