Orientation Overview

Our Vision is to eliminate disparities and improve health

outcomes for all people living with or at risk for HIV/AIDS.

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Partnership Orientation Partnership Orientation GoalsGoals

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1. Provide an introduction to the Partnership and its functions

2. Review the goals and missions of the Partnership

3. Introduce committees, their functions and organization

4. Review the responsibilities of members

5. Introduce terms, concepts and governing documents

Partnership Mission & Partnership Mission & GoalsGoals

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• Assess the community’s needs with regard to HIV/AIDS prevention, housing, health and support services

• Establish methods for obtaining input on community needs and priorities which may include public meetings, conducting focus groups and convening ad hoc panels

• Develop a community-wide comprehensive plan for HIV/AIDS, consistent with that of the State of Florida and Miami-Dade County

• Assess the efficiency of the administrative mechanism in rapidly allocating funds to the areas of greatest need with the County - “Administrative Assessment”

Partnership Mission Partnership Mission continued . . .continued . . .

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• Hold an Annual Needs Assessment– 3 or 4 meetings in July– What are the needs of PLWHA in the community?– How much money was spent on care and treatment, housing, and

support services in the past year?– What sources of funds and programs are available to the

community?

• Establish priorities– Rank CORE services from MOST important to least important – Rank SUPPORT services from MOST important to least important

• Allocate funds – How much money is needed for each of the established priorities? – Will the money be spent in the areas of greatest need?

StructureStructure

The Partnership is an advisory board to the Miami-Dade County Mayor and the Miami-Dade County Board of County Commissioners (BCC)

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Miami-Dade County Mayor and Board of

County Commissioners

Elected Officials

Miami Dade HIV/AIDSPartnership

Ryan White Part B/ADAP and General

Revenue

Ryan White Part A

HOPWA Service Providers

PLWHA (Part A Clients)

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Dos and Don’tsDon’tLobby

Receive donationsRaise funds

DoBring input from the community

Make recommendationsFulfill duties as outlined in the Bylaws

Parity, Inclusion and Parity, Inclusion and Representation (PIR)Representation (PIR)

Membership should reflect PIR

GENDER

• 70% Male

• 30% Female

RACE/ETHNICITY

• 47% Black/Non-HispanicIncludes Haitians

• 39% Hispanic

• 14% White/Non-Hispanic & OtherIncludes Asian/Pacific Islanders and American Indians/Alaskan Natives (<1%)ai

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Partnership Partnership CompositionComposition• 39 Voting Members

– Chair: Frederick Downs, Jr.– Chair elect: Cheryl Waterman

• 3 Alternates

• 33% (13) must be PLWHA recipients of Ryan White Program services (or caretakers) and must reflect PIR

• Only one representative from each provider agency can sit on the full Partnership

• Meets the second Monday of each month from 10:00 a.m. to Noon at the Historical Museum, 101 West Flagler Street, Downtown Miami

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ResponsibilitiesResponsibilities• Read and abide by the Partnership Bylaws

– The Bylaws are the Governing document of the Partnership

• Sign and abide by the Code of Conduct

• Attend New Member Orientation within 3 months

• Attend Ethics Training within 3 months

• Reply to meeting notices

• Review materials in advance

• Come prepared to meetings

Committee Committee OrganizationOrganization

Executive Committee

Miami Dade HIV/AIDS PartnershipChair: Frederick Downs, Jr.Chair elect: Cheryl Waterman.

Care and Treatment Committee

Rev. Leroy Smith, Jr.Barbara Kubilus

Medical Care SubcommitteeDr. Michael Wohlfeiler

Dr. Lourdes Illa

Strategic Planning Committee

Michele Wyatt-SweetingFrances Fernandez

Community Coalition

CommitteeJocelyn Jauregui

vacant

Housing Committee

Ed McGowanvacant

Oral Health Care Subcommittee Dr. Robert Johnson Dr. Michelle Soheil

Committee Committee CompositionComposition

• Executive Committee– 10 Members

• Partnership chair and chair elect are Executive Committee chair and chair elect

• Standing committee chairs and chairs-elect are additional 8 members

• Standing Committees and Subcommittees– 24 members including chair and chair elect

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• The officers of the Partnership, committees and subcommittees are the chair and chair-elect

• No officer shall serve as chair or chair-elect of more than one committee

• The Partnership– One officer must be a PLWHA

– Officers cannot represent grantee organizations or funded Ryan White agencies

• Standing Committees– One officer should be a PLWHA

– One officer must be a Partnership member

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ResponsibilitiesResponsibilities• Preside at all meetings including making sure

discussion follows agenda, members speak one at a time and in the order of the queue and following Robert’s Rules of Order.

• Sign correspondence which the Partnership has authorized.

• Partnership chair can appoint members to committees with ratification by full board.

• Represent the Partnership at public or official functions with Partnership approval.

Executive CommitteeExecutive Committee• Revise bylaws.

• Review grievances regarding the Partnership's operating procedures.

• Coordinate activities within committees.

• Establish rule of conduct for all Partnership and committee meetings.

• Act on behalf of the full Partnership in the event of an emergency when the Partnership cannot meet.

• Meet the first Monday of each month as needed.aids

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Care & Treatment Care & Treatment CommitteeCommittee

• Conduct an annual needs assessment.

• Set service priorities for Part A funds.

• Plan for and allocate funds to provide services to people living with HIV/AIDS.

• Improve planning and coordination of services.

• Develop and implement care and treatment planning.

• Meet the first Thursday of each month from 10:00 a.m. to Noon.

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• Review data and make recommendations for the Ryan White Program Prescription Drug Formulary.

• Address issues of quality of medical care by Ryan White Program providers.

• Recommend treatment guidelines and standards of care for Partnership programs in Miami-Dade County.

• Meet the fourth Friday of each month from 9:00 a.m. to 11:00 a.m.aids

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Subcommittee

Oral HealthOral Health Care Care SubcommitteeSubcommittee

• Review data and make recommendations for the Ryan White Program Oral Health Care Formulary.

• Evaluate and address issues of quality of oral health care by Ryan White Program providers.

• Recommend oral health care treatment guidelines and standards of care for Partnership programs in Miami-Dade County.

• Meet as needed, usually quarterly.

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CommitteeCommittee• Collaborate and coordinate with other standing

committees to ensure that decisions represent the needs of the affected communities of Miami-Dade County.

• Recruit and recommend members for the Partnership.

• Conduct community outreach activities.

• Develop and implement education and outreach opportunities to educate the community about the Partnership and its activities.

• Meet the last Monday of each month from 6:00 p.m. to 8:00 p.m.

Housing CommitteeHousing Committee

• Provide recommendations to the City of Miami regarding funding allocations.

• Develop an action plan for inclusion in the City of Miami's Consolidated Plan.

• Evaluate the effectiveness of the local HOPWA (Housing Opportunity for People With AIDS) Program.

• Coordinate planning efforts to address housing and housing-related services for people living with HIV/AIDS.

• Meet the third Thursday of each month from 2:00 p.m. to 4:00 p.m.

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Strategic Planning Strategic Planning CommitteeCommittee

• Guide and evaluate implementation of the Comprehensive Plan for HIV/AIDS.

• Develop periodic progress reports to the community and Partnership describing the local state of the epidemic.

• Develop recommendations on legislative and regulatory issues regarding funding, policies and rule changes related to HIV/AIDS and Ryan White Program reauthorization.

• Meet the second Friday of each month from 10:00 a.m. to noon.aids

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rgMeeting Flow and Order

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rgMeeting BasicsMeeting Basics

• Business of the Partnership is conducted through committees.

• All meetings are publicly noticed, free and open to the public.

• Members are required to attend scheduled meetings.

Note:

– Three (3) absences in a row or five (5) absences total or per fiscal year constitutes is a violation of attendance requirements

– Failure to comply with attendance requirements may constitute removal

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rgAgenda

Monday, August 10, 2009 10:00 a.m. – 12:00 p.m.

Historical Museum 101 West Flagler Street

Miami, FL 33130

AGENDA

I. Call to Order/Introductions Rolando Hallmon

II. Resource Persons Rolando Hallmon

III. Review Agenda All

IV. Review/Approve Minutes of July 13, 2009 All

V. Membership Rolando Hallmon

VI. Reports

A. Grantee Reports

Ryan White Program Dan Wall/Theresa Fiaño Ryan White Part B John Eaton AIDS Drug Assistance Program (ADAP) Javier Romero General Revenue Anneliese Savinovich HOPWA Ray Louis

B. Committee Reports

Care and Treatment Committee Louis Robinson Strategic Planning Committee Carol Wilson Community Coalition Committee Cheryl Waterman Housing Committee George Tamayo

VII. Standing Business

Assessment of the Administrative Mechanism Rolando Hallmon Community Events Update All

VIII. New Business

IX. Announcements

New Partnership Website Christina Bontempo Financial Disclosure Christina Bontempo

X. Next Meeting: September 14, 2009 at Historical Museum Rolando Hallmon

XI. Adjournment

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rgMinutes

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Order• The Partnership and its committees all abide by

Robert’s Rules of Order.• Motions are made by the committee indicating an

action item.• A motion must be moved and then have a second. If

not, the motion dies.• Items on a typical agenda which require motions:

approval of the minutes, committee report motions, adjournment.

• Motions should not be made in the negative.• A member must be recognized by the chair in order to

make a motion.

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rgScenariosScenarios

1. The committee has just reviewed its minutes of March 2nd and no changes were made. What would a motion to approve the minutes be?

2. The committee received sweeps of $25,000. There has been a decision to place the funding in the oral health care and medical case management service categories, equally. What would a motion for the funding allocation be?

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Christina Bontempo Project Manager/Webmaster

Marlen Hernandez Research Assistant and Project Coordinator

Kim Tardalo Administrative Staff Support

Thank you!

You are always welcome to contact You are always welcome to contact BSR staff at 305-445-1076BSR staff at 305-445-1076