Board of Trustees’ Authority for Construction andDevelopment

Education Code Section 66606 www.leginfo.ca.gov/.html/edc_table_of_contents.html Trustees shall have full power and responsibility in theconstruction and development of any campus and anybuildings or other facilities or improvements connectedwith CSU.

BOT Committee on Campus Planning, Buildings andGrounds

Rules of Procedure Article VI, Section 5(c): “The Committee on Campus Planning, Buildings andGrounds is charged with the responsibility for the plan-ning, development and construction of any CaliforniaState University campus, and any buildings or otherfacilities, or improvement, connected with theCalifornia State University, and may make recommen-dations on these matters to the Board of Trustees.”

Committee Members: Kyriakos Tsakopoulos, Chair;Anthony M. Vitti, Vice Chair; Jeffrey L. Bleich;Moctesuma Esparza; George Gowgani; Raymond W.Holdsworth; Kathleen Kaiser; Shailesh Mehta

Note: Physical development of the campuses is basedupon the Board of Trustees’ annually approved aca-demic master plans and enrollment projections devel-oped by the State Department of Finance.

1962 Historical Milestone: Campus physical masterplans coordinated systemwide by Board of Trustees.Architectural planning to emphasize educational func-tions of buildings, reasonable costs, and aesthetic con-siderations.

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Board of Trustees

ORIENTATION FOR MEMBERS OF THE COMMITTEE ON

Campus Planning, Building and Grounds (CPB&G)

The California State Universitycsu

To the Members of the Board of Trustees’ Committeeon Campus Planning, Buildings and Grounds: As youfulfill your extraordinary role in the oversight of thedesign and construction of CSU campuses, your con-tributions become a part of California’s rich heritage.We hope this booklet helps to quickly familiarize youwith trustees’ policies, the state budgeting process,and statutory mandates related to the CSU’s physicaldevelopment and vast infrastructure.

Elvyra F. San Juan

“ We Shape Our Buildings, and

A f t e r wards Our Buildings Shape Us”Winston S. Churchill, 1943

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Board of Trustees

Board of Trustees’ Authority for Construction andDevelopment

Education Code Section 66606 www.leginfo.ca.gov/.html/edc_table_of_contents.html Trustees shall have full power and responsibility in theconstruction and development of any campus and anybuildings or other facilities or improvements connectedwith the CSU.

BOT Committee on Campus Planning, Buildings andGrounds

Rules of Procedure Article VI, Section 5(c): “The Committee on Campus Planning, Buildings and Grounds is charged with the responsibility for the planning, development and construction of anyCalifornia State University campus, and any buildingsor other facilities, or improvement, connected with the California State University, and may make recommendations on these matters to the Boardof Trustees.”

Committee Members: Kyriakos Tsakopoulos, Chair;Anthony M. Vitti, Vice Chair; Jeffrey Bleich;Moctesuma Esparza; George Gowgani; RaymondHoldsworth, Jr.; Kathleen Kaiser; Shailesh J. Mehta

Note: Physical development of the campuses is basedupon the Board of Trustees’ annually approved academicmaster plans and enrollment projections developed bythe State Department of Finance.

1962 Historical Milestone: Campus physical masterplans coordinated systemwide by Board of Trustees.Architectural planning to emphasize educational functions of buildings, reasonable costs, and aestheticconsiderations.

Board of Trustees

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Board of TrusteesPrimary Agenda Items Presented to CPB&G

Campus Master Plans and Final Environmental ImpactReports (FEIRs).

Physical requirements of academic programs and auxiliary activities.

Major Campus Master Plan Revisions and FEIRs.

Requests made due to changing needs of campus.Architecturally significant, more than three relocations,and increase in utilization of land areas may be presented as a consent item if staff concurs with campus proposal. Practice has been to take any master plan action requiring a FEIR to the Board ofTrustees. Approval of all other proposed revisions isdelegated to the CPDC assistant vice chancellor forapproval based on defined criteria.

Categories and Criteria for State Funded CapitalOutlay Program.

Annually presented at the July meeting. Basis for setting the priority order of capital outlay projects contained in the trustees’ annual capital budget.Recommendation to the trustees is preceded by a t h o rough consultation process with the campuses.

Annual Capital Outlay Program and Five-Year CapitalImprovement Program, State and Nonstate Funded.

Preliminary program presented at annual March meeting and final approval requested at Septembermeeting. The state funded action year (first year)becomes the trustees’ annual budget proposal to thegovernor.

Status Reports on Action Year State Funded CapitalOutlay Program.

Presented January through May with final report atJuly meeting.

Schematic Plans, Budgets and Related EnvironmentalDocuments for Capital Outlay Projects.

Presented for projects costing $3 million-plus and/orthose that are architecturally significant. Projectsunder $3 million that are not architecturally significantand remodel/renovation/utilitarian projects, regardlessof cost, are delegated to the CPDC assistant vice chan-cellor for approval.

(Consultation with Academic Affairs and Financing and Treasury as needed)

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Board of Trustees

Amendments to State and Nonstate Capital OutlayProgram.

Changes to approved programs. Usually presented asconsent items upon staff recommendation.

Progress Report on Capital Outlay Projects.

Status report on state and nonstate active capital projects.

Completed Capital Outlay Projects.

This is a calendar year report in January on each completed capital outlay project that includes performance evaluations of architects/engineers, contractors, etc.

Examples of Other Agenda Topicsg C a l i f o rnia Environmental Quality Act Report ( A n n u a l )

g Seismic Review Board Report ( A n n u a l )

g Campus Real Pro p e rty Pro p o s a l s

g P rofessional Appointment Policy

g A l t e rnative Financing Proposals for Capital Pro g r a m

g D e f e rred Maintenance within the CSU

g E n e rgy Conservation and Sustainability

g Capital Outlay Process and Amendments to Standing Ord e r s

g F o rums on Capital Development Pro g r a m

g Campus Profiles of Capital Development Pro g r a m

g Gifts of Real Pro p e rt y

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Campus Master PlanRevisions

A revision that changes more than three sitesor land uses on the approved master plan

Architecturally significant

Approval Authority and Delegations of Campus Planning Matters for Major Capital Outlay Projects

Capital outlay projects regardless of cost for:

Three or fewer relocations

Temporaries

Vertical additions

Increases to building footprint

All professional appointments delegated tocampuses with notification to CPDC required when appointment made

Not architecturally significant

Under $3 million PWCE

Utilitarian regardless of cost

Remodels/renovations regardless of cost

Validate

BOARD OF TRUSTEES CPDC ASSISTANT VICE CHANCELLOR

Performance of professionals included inannual report to BOT on completed capitaloutlay projects

Architecturally significant

Over $3 million excludingutilitarian/remodels/renovations

No

ProfessionalAppointments

Schematic Plans

PreliminaryPlans/Working Drawings

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Board of TrusteesBOT Policies and Executive Orders Related to CPB&G

g Roles on the Physical Development of CSUCampuses

g Delegation of Capital Outlay Management Authority

g Physical Master Plans

g Professional Appointments

g Schematic Plans

g Administration of Capacity Space

g Acceptance of Interest in Real Property

g Temporary Facilities

g CEQA/Cultural Resources

g Seismic Safety

g Energy Conservation and Sustainability

g Real Property Development Projects

g Faculty Offices

g Large Auditoria

g Acceptance and Installation of Artwork

g Facility Maintenance

g Leases

g Naming CSU Facilities and Properties

g Off-Campus Centers

g New University Campuses

g Financing Activities

www.calstate.edu/cpdc

The CSU Board of Trustees requires that every campushave a physical master plan showing existing andanticipated facilities to accommodate the academicenrollment. Each plan reflects the ultimate physicalrequirements of academic programs and auxiliaryactivities.

In compliance with existing policies and criteria ofthe Board of Trustees, state laws, and administrative procedures, the CSU develops its five-year capitalimprovement program.

The CSU’s review, evaluation, and prioritization of cam-pus requests occur over 11 months. Upon the Board ofTrustees’ approval of the capital program, the statefunded request is submitted to the Department ofFinance (DOF) and the Legislative Analyst’s Office(LAO). These agencies conduct technical reviews ofthe projects and hold scope conferences with the CSUover a three-month period. Discussions also begin

between the CSU and the DOF on the funding level,funding sources, and projects that DOF will re c o m m e n dfor inclusion in the Governor’s Budget.

The Governor’s Budget is submitted to the legislatureannually on January 10. The LAO publishes its analysisof the budget in February, and the DOF and the CSUconfer on responding to LAO concerns prior to thebeginning of legislative hearings in March/April.

Fund sources for the state funded capital outlay p ro g r a m are governed by the status of any given general obligation bond issue, any special legislativeinitiatives to fund revenue bond programs, and anycarryover savings from previously voter-approved general obligation bond programs.

Funds for nonstate funded projects are primarily frommandatory fees, user charges, gifts, and privatefundraising efforts.

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Capital Outlay Process

Legislative Budget Process for State Funded Capital Outlay

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Budget Act

Governor

Joint Conference Committee

Full Senate Full Assembly

Senate Committee Assembly Committee

Senate Subcommittee Assembly Subcommittee

Legislative Analyst Analysis of Budget Bill

Governor’s Budget Bill

Department of Finance

Board of Trustees

Executive Council

Capital Planning, Design and Construction

Campuses

Construction Projects

New construction, alteration, extension, or bettermentof existing structure. (Construction projects includenecessary Group I fixed equipment.)

Equipment Projects (Group II, Movable)

Related to a specific construction project irrespectiveof amount or time of purchase.

Purchase of Land and/or Facility

Includes related costs such as condemnation andcourt costs, legal fees, and title reports, etc.

*State appropriates funds in three broad classifications—state operations (support), local assistance, and capital outlay.

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State Definition of Capital Outlay*

Historical State Funded Capital Outlay Appropriations and Funding Sources (1963- )FUND SOURCE COMENTS

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REVENUE

COFPHE

High TechnologyRevenue Bond Fund

Public BuildingsConstruction Fund

State Higher EdConstruction Bond Act of 1966

General ObligationBond Funds

General Funds

Energy Revenue Bond Funds

Miscellaneous

TOTAL AMOUNT

$528.3 Million

$87.4 Million

$847.8 Million

$307.2 Million

$3.1 Billion

$34.7 Million

$57.4 Million

$42.6 Million

$5.0 BILLION

The Capital Outlay Fund for Public Higher Education (tidelands oil revenue) was theC S U ’s primary source of funds prior to fiscal year 1985/86. The revenue from this sourc ediminished significantly and CSU priority needs were beyond the available funds.

This source was established to fund specific capital outlay projects related to engineering and science facilities. Debt payment was from CSU operating revenues.

This is also a revenue bond fund source.

A 1966 general obligation bond fund program for higher education.

General Obligation Bonds are the primary source for the CSU capital outlay pro g r a mand require voter approval at a general election. Californians approved higher education GO bond measures in 1986, 1988, 1990,1992, 1996, 1998, 2002, and 2004. Debts e rvice is paid by the state.

The Department of Finance made exceptions to standard capital outlay funding practices by supporting the use of general funds for selected 1998/99 and 2000/01projects. This permitted critical infrastructure/telecommunication projects to proceed.

This revenue bond fund source provided funds to replace mechanical and electricalinfrastructure, and the bonds are financed based on projected energy savings.

These fund sources represent statewide matching funds from Federal Schools andHospitals Trust Funds, funds received from Energy Revenue Bond funds, and SAFCO(Special Account for Capital Outlay).

Capital Outlay Streamlining Provisional Language(Excerpts and Paraphrasing):

Notwithstanding Section 13332.11 of the GovernmentCode or any other provision of law, the CSU may proceed, without the need for any further approvals,with any phase of any project within the fundingamount specified for the project and without any changeto its scope. The project budget may be augmented bythe CSU within the total appropriation made in anamount not to exceed 10 percent. This condition doesnot limit the authority of the CSU to use nonstate fundsfor these purposes. Any savings identified at the c o m p l e t i o n of the projects also may be used during the liquidation period as follows: (a) to proceed furtherwith the underground tank corrections program, (b) toperform engineering evaluations on buildings that have been identified as potentially in need of seismicretrofitting, (c) to proceed with the design and construction of projects to meet requirements underthe federal Americans with Disabilities Act of 1990, (d)to fund minor capital outlay projects, or (e) to fund

feasibility studies for capital outlay. The CSU shall submit an annual report to the legislature on each project based on defined criteria.

Section 6:

No more than $100,000 of the funds appropriated forsupport purposes may be encumbered for preliminaryplans, working drawings, or construction of any projectfor the alteration of a state facility unless the Directorof Finance determines that the proposed alteration iscritical and that it is necessary to proceed using fundsappropriated for support purposes. The maximum costof any such project shall not exceed $400,000 and anyapproved critical project costing more than $100,000but not greater than $400,000 shall be reported to thelegislature not less than 30 days prior to requestingbids for the project. The re p o rt shall detail those factorsthat make the project so critical that it must proceedusing support funds.

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Statutory Mandates of Design and Construction in the CSUBudget Act www.leginfo.ca.gov

g Business and Professions Codewww.leginfo.ca.gov/calaw.htmlLicense Requirements

g Code of Regulationsccr.oal.ca.govC a l i f o rnia Building Standards Code

g Constitutionwww.leginfo.ca.gov/const.htmlProvisions Relevant to Design and Construction;Authority Regarding Expenditures and Receipts

g Civil Code www.leginfo.ca.gov/calaw.htmlStop Notice/Bond Provisions

g Code of Civil Procedurewww.leginfo.ca.gov/calaw.htmlStatutes of Limitations

g Education Codew w w. l e g i n f o . c a . g o v / . h t m l / e d c _ t a b l e _ o f _ c o n t e n t s . h t m lAuthority of the CSU; Power of the Trustees; Revenues

g Government Codew w w. l e g i n f o . c a . g o v / . h t m l / g o v _ t a b l e _ o f _ c o n t e n t s . h t m lSelection Criteria for Architects/Engineers, etc; StateExempt from Paying Most Fees; False Claims Act;Contracts Register; Small Business Procurement &Contract Act

g Labor Codewww.leginfo.ca.gov/calaw.htmlLabor Provisions for Public Works; Scope andOperation; Withholding for Unpaid Wages; Paymentof Prevailing Wages; Hours and Penalties

g Public Contract Code (includes CSU Contract Law)w w w. l e g i n f o . c a . g o v / . h t m l / p c c _ t a b l e _ o f _ c o n t e n t s . h t m lPublic contract law with legislative intent to clarifyand ensure competitive bidding requirements, as ameans to protect public from misuse of funds; to provide qualified bidders with fair opportunity to bid;to eliminate favoritism, fraud, and corruption inawarding public contracts.

g Public Resources Codew w w. l e g i n f o . c a . g o v / . h t m l / p rc _ t a b l e _ o f _ c o n t e n t s . h t m lEnvironmental Provisions; Historical Preservation 11

Reports at: http://sam.dgs.ca.gov

g Comprehensive Five-Year Capital Improvement Planto Department of Finance/Legislature (Annual)

g Capital Outlay Quarterly Report to Department ofFinance

g Annual Ten-Year Survey of Capital Outlay andInfrastructure Needs to Department of Finance

g Annual Report on Surplus Property to Office ofGeneral Services, Real Estate Services Section

g Annual Update of Inventory on CSU HistoricStructures to State Historic Preservation Officer

Reports at: www.leginfo.ca.gov

g Progress Report and Final Report on Use of IdentifiedSavings of Capital Projects in Budget Act toDepartment of Finance/Legislature

g Annual Report Certifying and Evaluating StreamlinedProjects in Budget Act to Department ofFinance/Legislature

g Biennial Report on Utilization of Facilities toLegislature

g Annual Report on YRO in Capital Planning toLegislature (Summary of Campus Capacity)

R e p o rts at: w w w. l e g i n f o . c a . g o v / . h t m l / e d c _t a b l e _ o f _ c o n t e n t s . h t m l

g Annual Report on CSU Channel Islands Revenuesfrom Sales and Leases to Governor/Legislature

g Annual Report on Acceptance, Sale and/or Exchangeof Gift Real Property to Department ofFinance/Legislature/CPEC

g Annual Report on Parking and Housing Real PropertyTransactions to Department of Finance/Legislature

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State Mandated Reports

Other Mandated Guidelines/Requirementsg C a l i f o rnia Construction Cost Index

g Equipment Price Index

g Initial Building Cost Guidelines and Life CycleBuilding Costs

g Space and Facilities Utilization Standard s

g Responses to the Legislative Analyst on the AnnualLegislative Analysis of the Budget Bill to DOF/LAO

g Specific Reports Identified in Annual SupplementalLanguage to DOF/Legislature

g Supplemental Language on Budget Year CapitalOutlay Projects to the Department of Finance andLegislative Analyst

Report at: www.leginfo.ca.gov/.html/gov_table_of_contents.html

g Annual Report on CSU Channel Islands Site Authorityon Expenditures for Facilities that IncreaseEnrollment Capacity to Governor/Legislature

Report at: www.leginfo.ca.gov/.html/pcc_table_of_contents.html

g Annual Report on Emergency/Unexpected PublicWorks Projects Exempted from Competitive BidProcess to Department of Finance/Legislature

Reports at: www.agencyreports.ca.gov

g Annual Report on TelecommunicationsInfrastructure/Integrated Technology Strategy toLegislature

g Annual Report on CSU Monterey Bay Water SupplyRelated to Enrollment to Legislature

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14

Board of TrusteesEx Officio Members

Arnold SchwarzeneggerGovernor of CaliforniaPresident, Board of Trustees

Cruz BustamanteLieutenant Governor

Fabian NúñezSpeaker of the Assembly

Jack O’ConnellSuperintendent of Public Instruction

Charles B. ReedCSU Chancellor

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Appointed Members

Murray L. GalinsonChair

Roberta AchtenbergVice Chair

Larry AdamsonAlumni Tru s t e e

Jeffrey Bleich Herbert Carter Carol Chandler Moctesuma Esparza

Debra S. Farar Robert “Bob” Foster George Gowgani Eric GuerraStudent Trustee

Melinda Guzman Moore William Hauck Raymond Holdsworth, Jr.

Ricardo F. Icaza Corey JacksonStudent Trustee

Kathleen KaiserFaculty Trustee

Shailesh J. Mehta Kyriakos Tsakopoulos Anthony M. Vitti

g Capital Renewal and Deferred Maintenance

g Enrollment

g Land Records

g Major and Minor Capital Outlay Projects

g Prequalified Architects

g Prequalified Contractors

g Space and Facilities

g Special Repair Projects

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Chancellor’s Office Databases

Revised: January 2005

Campus Planning, Building and Grounds (CPB&G)401 Golden Shore, Long Beach, CA 90802-4210