oregon fire service mobilization plan -...

OREGON FIRE SERVICE MOBILIZATION

PLAN

Published by:

Oregon Office of State Fire Marshal Nancy Orr

State Fire Marshal April, 2007

2007 INSTRUCTIONS for replacing pages in the Oregon Fire Service Mobilization Plan

adopted in April 2007 by the Oregon State Fire Defense Board

DIVISION AFFECTED REMOVE PAGE(S) REPLACE WITH

REVISED PAGE(S) Cover & Spine Cover & Spine

DIVISION I – Overview I-B-1 through I-B-4 I-B-1 through I-B-4 DIVISION I – Overview I-H-1 through I-H-2 I-H-1 through I-H-2

DIVISION II – Operations II-C-I through II-C-7 II-C-I through II-C-8

DIVISION II – Operations II-H-I through II-H-4 II-H-I through II-H-4

DIVISION III - Administration III-C-1 through III-C-2 III-C-1 through III-C-2

DIVISION IV – Appendices IV-B-I through IV-B-2 IV-B-I through IV-B-2

Record of Changes to the 2006 Oregon Fire Service Mobilization Plan

adopted in April 2007 by the Oregon State Fire Defense Board

1. Pages I-B-2 through I-B-4 in Organization & Command Structure additional verbiage to definitions.

2. Pages I-H-1 and I-H-2 in Training and Equipment Standards changes verbiage in

Urban Structural Firefighting Standard section.

3. Pages II-C-I and II-C-7 in Operations updates contact numbers.

4. Pages II-H-1 through I-H-4 in Operations updates contact numbers.

5. Pages III-C-1 through III-C-2 in Administration updates Personnel Reimbursement Costs and Standardized Cost Schedule.

6. Pages IV-B-I and IV-B-2 in Appendices updates contact numbers.

Oregon Office of Homeland Security Theodore R. Kulongoski, Governor Office of State Fire Marshal 4760 Portland Road NE Salem, OR 97305-1760 (503) 378-3473 FAX (503) 373-1825 TTY (503) 390-4661 E-mail: [email protected] http://www.sfm.state.or.us/ Quality Service First To the Oregon Fire Service: Enclosed are the 2007 updates to the Oregon Fire Service Mobilization Plan. These changes update language and reflect experiences from the 2006 mobilizations. The changes have been reviewed and approved by the State Fire Defense Board. Please take time to update your Mobilization Plan. In preparation for the 2007 fire season, please be familiar with the procedures in the Plan and prepare for sending as well as receiving aid. The complete, updated Plan is available to download from our web site. Thank you to all who offered input and recommendations for these changes. Thank you, too, to the members of the State Fire Defense Board for your time to attend this year’s meeting. Because of your work, and the work of those who have come before, Oregon’s all-risk mobilization plan is a model for other states. Without your support and preparation, mobilization for catastrophic emergencies would not be possible. Sincerely,

Nancy Orr Nancy Orr State Fire Marshal

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OREGON FIRE SERVICE MOBILIZATION PLAN

TABLE OF CONTENTS I. OVERVIEW DIVISION PAGE NO. A. INTRODUCTION 1. Objectives I-A-1 2. Scope 1 3. Authority 2 a. Emergency Conflagration Act (ORS 476.510 2 to 476.610, and 476.990(4)) b. State of Emergency (ORS 401.055 to 401.155 2 and 401.260 to 401.535) c. Intergovernmental Cooperation 1) Intergovernmental Cooperation (ORS 3 190.003 to 190.250) 2) Interstate Cooperation (ORS 190.410 to 3 190.478) 3) International Cooperation (ORS 190.480 3 to 190.490)

d. Interstate Emergency Assistance (ORS 401.045) 3 B. ORGANIZATION AND COMMAND STRUCTURE 1. Range of the Plan I-B-1 2. Local Fire Service 1 a. Definition 1 b. Responsibilities of Local Fire Chief 1 3. Fire Defense District Fire Service 2 a. Definitions 2 b. Fire Defense District Board Responsibilities 2 4. State Fire Service 4 a. Definitions 4 b. State Fire Chief's Responsibilities 4 c. State Fire Defense Board Responsibilities 5 5. OSFM Mobilization Field and ERC Functions 5 a. Overhead Team Field Functions 5 b. OSFM ERC 7 6. Oregon Department of Forestry 7 7. U.S. Forest Service 7 8. Bureau of Land Management 7 9. State and Federal Military Personnel 8 10. Oregon Department of State Police 8

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11. Oregon Department of Transportation 8 12. Map of Fire Defense Districts 9 C. NIMS/ICS OVERVIEW 1. Overview I-C-1 2. NIMS Components 2 3. Common Terminology 4 4. Modular Organization 5 Standardized ICS Forms 8 D. MUTUAL AID 1. Overview I-D-1 2. Model Mutual Aid Agreement 2 E. UNPROTECTED AREAS POLICY 1. Definitions I-E-1 2. Overview 1 3. Unprotected Areas Standardized Cost Schedule (See IV-C-2) 2 4. Incidents Beyond the Capability of Local Resources 2 F. PUBLIC SAFETY POLICY 1. Definitions I-F-1 2. Overview 1 3. Transportation Cost Schedule (See IV-C-2) 2 G. OREGON STATE FIRE MARSHAL/DEPARTMENT OF FORESTRY MEMORANDUM OF UNDERSTANDING 1. Overview I-G-1 2. Copy of Memorandum of Understanding 2 H. TRAINING AND EQUIPMENT STANDARDS 1. Overview I-H-1 2. General Standards 1 3. Urban Structural Firefighting Standards 1 A. Urban Structural Training Standards 1 B. Urban Structural Equipment Standards 2 4. Interface Firefighting Standards 3 A. Interface Training Standards 3 B. Interface Equipment Standards 4 5 General Mobilization Standards 6 ` A. Apparatus Equipment 6 B. Personal Equipment 6 C. Strike Team/Task Force Leader Kit 7 Excerpts from the Oregon Interface Qualification System

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Interface Position Qualification Requirements (Matrix) 10 Command and General Staff Qualifications 11 II. OPERATIONS DIVISION PAGE NO. A. STANDARD OPERATING GUIDE FOR REQUESTING MOBILIZED

RESOURCES 1. Overview II-A-1 2. When to Request Implementation 2 3. When Requests Will Be Denied 2 4. Decision Process 3 5. Emergency Situations and Appropriate Actions 3 6. Procedures for Requesting Mobile Support 7 a. Local Fire Chief 7 b. Fire Defense Board Chief 7 c. State Fire Chief 8 d. General Procedures 8 7. Succession of Command 9 8. Definitions 10 9. Attachments a. Decision Flow Chart-Conflagration Act 11 b. Decision Flow Chart-Mobilization Only 12 c. Decision Criteria 13 d. Delegation of Authority 14 B. ACTIVATION OF EMERGENCY RESPONSE CENTER II-B-1 C. INCIDENT RESPONSE INSTRUCTIONS 1. Incident Command System II-C-1 2. Procedures for Providing Mobile Support 1 3. Response Guidelines 2 4. Code of Conduct 5 Task Force/Strike Teams Resources Form 7 D. COMMUNICATIONS (FIRE NET) 1. Authorization II-D-1 2. Eligibility 1 3. Systems Operations 1 4. Allowable Communications 2 5. Procedures 2 6. Oregon Fire Net and Hazardous Materials Communication System 4 7. OSFM Radio Communication Sites Map 5 8. Identification of Radio Sites 6 9. Application Procedure for Mobile and Portable Radio Requests 7

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E. LOGISTICS 1. Guidelines for Mobile Support Preparation II-E-1 a. Preparation 1 2. Guidelines for Receiving Mobile Support 1 3. Requirements for Providing Mobile Support 2 4. State Fire Marshal Resource Mobilization Configurations 3 a. Interface 3 b. Urban 3 c. Transport Vehicles 4 d. Assistant Strike Team/Task Force Leaders 4 5. Definitions 4 F. DEMOBILIZATION 1. Procedures II-F-1 2. Responsibilities 1 a. Planning Section Chief 1 b. Incident Commander 1 c. Strike Team/Task Force Leader 2 d. Demobilization Unit Leader 2 e. OSFM ERC 2 f. Fire Defense Board Chief (of Responders) 2 g. Engine boss/company officer 2 h. Fire Defense Board Chief (of Receiving District) 2 3. Debriefing 3 4. Demobilization 3 5. Deactivation of State Fire Marshal's Emergency 4 Response Center 6. Administrative Records 4 G. INCIDENT REVIEW 1. General Information II-G-1 2. Post-Incident Analysis 2 a. Objectives 2 b. Participants 2 c. Local Review Process 2 d. Intended Results 3 e. State Review Process 3 3. Intermittent Policy Review 4 4. Topics for Post-Incident Review & Discussion 4 a. Incident Activation and Mobilization 4 b. Transition from Local to State Level Involvement 4 c. Command Staff 4 d. Operations (Ground and Air) e. Planning 5 f. Logistics 5 g. Finance 6

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h. State Fire Marshal ERC Operations 6 i. Demobilization and Transition Back to Local Forces 6 H. HAZARDOUS MATERIALS 1. OSFM Emergency Contact Numbers II-H-1 2. Emergency Response Plan and Team Overview 2 3. SOG T-002 with Appendices 4 4. Oil and Hazardous Materials Emergency Response Plan 16 (formerly Annex “O”) I. OTHER HAZARDS 1. Overview II-I-1 2. Recommendations for Hazard-Specific Plans 2 3. Other Hazards 2 J. INCIDENT INFORMATION GUIDELINES 1. Overview II-J-1 2. Procedures 1 3. Responsibilities 2 4. Recommended Practices 3 III. ADMINISTRATION DIVISION PAGE NO. A. POST-INCIDENT ACTION 1. Documentation Information/Timelines III-A-1 2. Reimbursement Requests 1 3. Reimbursement Timelines 2 4. Conflagration Act Payment Model 2 B. FISCAL RESPONSIBILITY 1. General Information III-B-1 2. Guidelines for Claims Submitted 2 a. Resource Inventory Roster, FSP-01 2 b. Financial Requests 3 1) Personnel Support - Cost Summary 3 2) Apparatus/Equipment Support - Operation 4 and Cost Summary 3) Miscellaneous Expenses 5 4) Emergency Operation Cost Summary 5 5) Notice of Claim 5 3. Forms 6 4. Workers' Compensation 6 5. Reimbursement Timelines 6

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C. BILLING SCHEDULES AND FORMS 1. Personnel Reimbursement Costs III-C-1 a. Career Firefighters 1 b. Volunteers 1 2. State Fire Marshal Standardized Cost Schedule 2 3. Resource Inventory Roster: FSP-01 3 4. Personnel Support Cost Summary 5 5. Apparatus/Equipment Support Operation and Cost Summary 7 6. Miscellaneous Expenses 9 7. Notice of Claim 10 IV. APPENDICES DIVISION PAGE NO. A. FIELD OPERATIONS GUIDE IV-A-1 B. CALL LISTS 1. Emergency Contact Numbers IV-B-1 2. Other Agency Resources 2 State Agencies 2 Other Agency Resources 3 Federal Agencies 3 Private Industries 4 Volunteer Services 5 Other States 5 C. FORMS 1. Oregon Administrative Rules, Chapter 837, Division 130 IV-C-1 2. Transportation Cost Schedule 2 D. OREGON STANDARD FOR STRUCTURAL EMERGENCY

EVACUATION MARKING IV-D-1 F. GLOSSARY IV-F-1 G. ACRONYMS 1. Terms Used in the Mobilization Plan IV-G-1 2. Terms Commonly Found in the HazMat Arena 3 H. LAWS AND RULES 1. Oregon Revised Statutes a. ORS 476.280 to 476.290 1 b. ORS 476.310 to 476.340, 478.310 1 c. ORS 476.510 to 476.610, 476.990 1 d. ORS 401.045 1 e. ORS 401.055 to 401.155 1

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f. ORS 401.260 to 401.535 1 g. ORS 190.003 to 190.250, and 190.410 to 190.470 1 I. RECOMMENDED CHANGES FORM IV-I-1

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PREFACE

The Emergency Conflagration Act, ORS 476.510 to 476.610, mandates that the State Fire Marshal prepare plans for the most practical utilization of the fire fighting resources of the state in time of grave fire emergency. Such a plan, revised many times, has been in existence for several years. This manual, an updated version, contains some similarities to past plans, and some obvious differences. The goal of the Fire Service Mobilization Plan, however, is still to give emergency responders a functional tool that allows them to do their job in time of an emergency. The Mobilization Plan is structured into divisions and sections. The Overview Division, tabbed in green, presents a backdrop for the entire Mobilization Plan. It includes the reasons, both practical and legislatively mandated, for its existence. It includes background and information on intergovernmental agreements, as well as the need to have them in place before a major fire emergency. It lays out the training and equipment requirements for various types and levels of firefighters; similarly, these should have been fulfilled before a major fire emergency. The Operations Division, tabbed in red, takes you from initial call for assistance through enactment of the Conflagration Act, demobilization, and finally, review of the incident. It includes responsibilities for both receiving and responding districts. The Administration Division, tabbed in blue, explains the process of billing the State for reimbursement for your response to an incident. It also cites Oregon Revised Statutes supporting the billing forms, procedures, and billing schedules. The Appendices Division, tabbed in yellow, provides forms and supporting documents that might be needed for reference or decision-making. The Roman numeral represents the division; the letter represents the section within the division; and the number represents the page number for that section.

Copyright Information This document is a work product that entailed the collection and formatting of public records. All rights are reserved and protected.

OVERVIEW DIVISION Introduction March 2004

I-A-1

A. INTRODUCTION 1. OBJECTIVES The objectives of the Oregon Fire Service Mobilization Plan are:

a. To provide organizational structure and operating guidelines for the

expeditious mobilization and direction of Oregon fire service forces; b. To promote effective communication among agencies during the

preparation for, progress of, and demobilization from a fire suppression operation or other emergency response activity;

c. To effectively cooperate and coordinate the efforts of various

participating agencies through the use of a common command structure and terminology;

d. To ensure prompt, accurate and equitable apportionment of fiscal

responsibility for fire suppression or other emergency response activity; and

e. To provide a pool of multi-disciplinary, trained personnel to staff the

emergency operation and incident command centers during an emergency.

f. To provide an OSFM Overhead Management Team for effective support

to local agencies and fire defense districts during major operations. 2. SCOPE The Mobilization Plan establishes operating procedures for the most practical

utilization of state firefighting resources for emergencies that are beyond the capabilities of the local fire service resources. It assumes the prior existence of mutual aid agreements that organize district and regional firefighting forces to cope with local emergencies.

The primary purpose of mutual aid is to supplement resources of a fire

agency during a time of critical need. Mutual aid is based on reciprocal, non-reimbursed contributions for services rendered and is contingent upon a responding fire chief's approval. Mutual aid is given only when equipment and resources are available and dispatch will not jeopardize local firefighting capabilities.


I-A-2

Under the Emergency Conflagration Act, local firefighting forces will be

mobilized when the state fire marshal believes that a fire is causing, or may cause, undue jeopardy to life and/or property and the Act is invoked by the Governor.

For purposes of this plan, Oregon has been divided into fire defense districts.

The Emergency Conflagration Act fire suppression resources of each fire defense district include the county, city and rural fire protection departments and districts, as well as any other resources available through mutual aid agreements.

The Mobilization Plan may be used separately from the Conflagration Act to

mobilize local structural fire agencies for any emergency situation exceeding local mutual aid resources. However, reimbursement for responding resources is assured only when the Governor invokes the Conflagration Act. Federal or state disaster assistance reimbursement may or may not apply to emergency services mobilizations.

3. AUTHORITY a. Emergency Conflagration Act The Oregon Fire Service Mobilization Plan shall be governed and

administered under the authority of the Emergency Conflagration Act as set forth in ORS 476.510 to 476.610 and 476.990(4).

b. State of Emergency Fire services may also be mobilized under powers of the Governor, and

the Governor's direction through the provisions of ORS 401.055 to 401.155. The Office of Emergency Management has the authority to establish priorities for the assignment and use of resources on a statewide basis in cases of emergency (ORS 401.260 to 401.535)


I-A-3

c. Intergovernmental Cooperation 1) ORS 190 gives local government entities authority to enter into

agreements with other local governments. The statute prescribes for fees, authority and agreements with state government (See ORS 190.003 to ORS 190.265)

2) ORS 190.410 to 190.478 provides for both local entities and the

state to cooperate with and enter into agreements with other state governments.

3) ORS 190.480 to 190.490 gives state agencies the authority to

cooperate with other nations and agencies of other nations.

d. Interstate Emergency Assistance The Emergency Management Assistance Compact (EMAC) (ORS 401.045) provides for mutual assistance between states in managing any emergency or disaster that is duly declared by the governor of the affected state. The state receiving aid is responsible for reimbursing the costs of those rendering aid. The compact outlines specific responsibilities, implementation rules, and limitations, including liability limitations. Unless changed by agreement, EMAC gives the requesting state liability for responders’ workers’ compensation.

OVERVIEW DIVISION Organization and Command Structure April 2007

I-B-1 s/MobPlan/organiza

B. ORGANIZATION & COMMAND STRUCTURE 1. RANGE OF THE PLAN This Mobilization Plan embraces all of the territory of the State of Oregon

through the utilization of the duly organized firefighting forces of the state. The fire suppression resources include the county, city, and rural fire protection districts, as well as private fire departments and any other resources available through area mutual aid agreements.

For purposes of this Mobilization Plan, the state has been divided into fire defense districts composed of one or more counties or portions of counties. The fire chiefs in each fire defense district elect a fire defense board chief, who reports to the state fire marshal to implement this plan. (See fire defense district map at the end of this section.)

2. LOCAL FIRE SERVICE a. Definition: A local fire service shall be an organized fire department

that provides continuous fire protection under the direction of a fire chief. The fire chief of each department is automatically a member of the fire defense district board.

b. The local fire chief is charged with the following responsibilities: 1) Prepare the jurisdiction's firefighting organization to function as a

part of the state fire service. Such preparation shall include, but not be limited to:

a) Planning emergency responses; b) Negotiating necessary mutual aid agreements for protection

of the jurisdiction; c) Conducting test exercises needed to ensure efficient

operation of emergency plans; d) Training and equipping personnel for emergency response

outside the jurisdiction , including conflagrations; and e) Planning logistical support for large scale emergencies.

County emergency management is a good resource. 2) Maintain a current inventory of personnel and equipment

committed as firefighting resources. Inventories shall be forwarded to the fire defense board chief at least annually;



3) Assure that all equipment dispatched is in good repair and meets applicable standards;

4) Dispatch to any response only those personnel who are properly

equipped and meet training standards specified by the Office of State Fire Marshal and the Oregon Occupational Safety and Health Division; and

5) Assure that all personnel dispatched are covered by the fire

district's workers’ compensation insurance. 3. FIRE DEFENSE DISTRICT FIRE SERVICE a. Definitions The Fire Defense District Fire Service is comprised of all the public and

participating private fire services within the fire defense district, including the Department of Forestry (where applicable.)

The Fire Defense Board Chief /County Chief is the leader of the district

fire defense board as elected by the board and confirmed by the state fire marshal. To be eligible to serve as fire defense board chief, the fire chief shall have successfully completed an incident command system (NIIMS) course and have a thorough understanding of the Oregon Fire Service Mobilization Plan.

Each county is responsible to ensure they have a qualified individual

available in the absence of the county chief. The Fire Defense District Board is comprised of all the local fire chiefs

within the district. The state fire marshal or a designated representative shall be an ex-officio member of all fire defense district boards. The state forester may name a representative to each fire defense district board.

b. The Fire Defense District Board is charged with the following

responsibilities:

1) Elect one fire department chief to serve a three-year term as fire defense board chief. Each fire defense district board member shall have one vote in any election. Elections shall be held in 1991 and every third year thereafter (2000, 2003, etc.). Should a vacancy occur, a new fire defense board chief shall be elected to fill the unexpired portion of that three-year term. The election to fill a vacancy shall be held no later than one month following the vacancy. The fire defense board secretary shall report the name of any newly



elected fire defense board chief to the state fire marshal within five working days. If at any time a vacancy occurs for more than one month, the state fire marshal may directly appoint a fire defense board chief until an election can be held.

2) Conduct semi-annual meetings of the fire defense district board and other meetings as necessary.

3) Assign the fire defense board chief the responsibility of overseeing the conduct of district fire defense board functions.

4) Develop a district fire service plan that has provisions permitting departments to respond with mutual aid forces upon request of a local fire service within the district. Such district fire service plans may have provisions permitting departments to respond with mutual aid forces across county and district boundaries.

5) Maintain liaison with other agencies capable of augmenting or supporting firefighting resources. These agencies may include the Oregon Department of Forestry; the U.S. Forest Service; local, county and state emergency managers; and others. It is highly recommended that each fire defense board play an active role in their county emergency management program. This active role should include insistence on a comprehensive all hazards county emergency management plan. The emergency operations should formally place a fire coordinator in the county EOC.

6) Administer the Mobilization Plan within established boundaries.

a) Develop plans for mobilization requests and conduct test exercises as necessary to insure efficient operation of the Mobilization Plan.

b) Provide expedient procedures for providing logistical support when receiving emergency aid.

c) Maintain accurate inventories of firefighting equipment within the district. Before commitment to this Mobilization Plan, the equipment shall be listed according to type, be in good repair and meet applicable standards, and be provided with a normal complement of qualified personnel.

d) Maintain response procedures for alert and mobilization of firefighting equipment and personnel.

7) Conform to the standards of the Mobilization Plan and, when applicable, the statewide fire communications network (FIRE NET).



4. STATE FIRE SERVICE a. Definitions The State Fire Service is comprised of the total fire defense resources of

public and private fire service departments within the state including the Department of Forestry.

The State Fire Chief is the state fire marshal. The State Fire Defense Board is comprised of the state fire chief, the

state forester, and the fire defense board chiefs. The state fire chief shall chair the state fire defense board.

b. State Fire Chief's Responsibilities The state fire chief is charged with the following responsibilities: 1) Divide the state into fire defense districts and establish boundaries

for representation to the state fire defense board;

2) Distribute operational and planning directives throughout the state fire service;

3) Maintain alerting, tracking and mobilization procedures;

4) Communicate with and hold meetings of the state fire defense board as necessary;

5) Establish a recommended hourly rate for apparatus operating costs pursuant to advice from the state fire defense board. The rate schedule may be revised as necessary to reflect actual operating costs;

6) Promote the use of the Incident Command System (ICS). The state fire chief has adopted the National Interagency Incident Management System (NIIMS) for all situations where emergency mobilization is needed;

7) Establish and maintain incident management teams to ensure safe, effective and efficient use of state mobilized resources;

8) Serve as the liaison to Oregon Emergency Management as Chief of Fire Services; and

9) Serve as the liaison with state and federal fire protection agencies, including Oregon Department of Forestry, U. S. Forest Service, and Bureau of Land Management.

OVERVIEW DIVISION Organization and Command Structure March 2004


c. State Fire Defense Board Responsibilities The State Fire Defense Board is charged with the following

responsibilities: 1) Plan for the utilization of fire resources within the state;

2) Promote the latest technology and use of a statewide fire communications network;

3) Serve as an advisory body to the state fire chief for operational procedures relative to the Mobilization Plan; and

4) Coordinate activities of the fire defense district boards. 5. OSFM MOBILIZATION FIELD AND ERC FUNCTIONS

a. Field Overhead Functions During Mobilizations

An OSFM Incident Management Team will accompany mobilized resources to provide support to ensure safe, efficient and effective operations. They will manage incidents based on standard ICS functions and the needs of the jurisdiction requesting the assistance. Each team is comprised of qualified personnel for each functional position of ICS. Qualifications are adopted by the State Fire Defense Board in the Oregon Interface Qualification System. Team members are Oregon fire service officers and OSFM personnel.

1) Incident Commander

• Obtain briefings and guidelines for level of involvement from requesting agency and/or prior Incident Commander

• Obtain Delegation of Authority if requesting agency desires Team to assume operational control and/or under unified command to allow all affected jurisdictions shared responsibility

• Ensure incident safety • Establish incident command post and operational plan if not

already accomplished • Maintain contact with State Fire Marshal and ERC • Provide other command assistance as requested by

agency/jurisdiction • Coordinate the interface of ODF, USFS, BLM and BIA with local

incident command/agency



2) Safety Officer

• Ensure interaction of safety personnel among agencies/jurisdictions

• Monitor and assess hazardous conditions and unsafe acts • Develop safety information and directives for incident personnel

3) Information Officer

• Formulate and release incident information • Ensure interaction among agency/jurisdiction

IO personnel • Provide media tours and interviews

4) Operations Section Chief

• Develop operational plans and manage tactical operations based on

briefings and guidelines developed from requesting agency, cooperators and the incident commander

• Ensure interaction between other agencies as needed when both wildland and structural components are involved

• Assure safe tactical operations • Provide other operational assistance as needed

5) Planning Section Chief

• Collect and manage all incident-relevant operational data and

documentation • Predict probable course of incident events • Provide information and develop Incident Action Plan (IAP) as

needed for incident • Check in, track and demobilize resources

6) Logistics Section Chief

• Assure services and facilities are provided for mobilized resources • Develop a communication plan and manage use of

communications equipment • Develop security and medical plans.



7) Finance Section Chief -

• Provide financial input and cost analysis • Establish contact with local supply vendors and prepare and sign

agreements • Maintain current posting on fuel, meal, security and other charges • Handle notification and administration of injuries, accidents and

equipment break-downs

b. OSFM ERC 1) Resources Coordinate the alerting, response, and return of mobilized resources. 2) Communications Facilitate communications with incident resources. Provide incident status information to agency managers. 6. OREGON DEPARTMENT OF FORESTRY ORS Chapter 477 charges the Oregon Department of Forestry to protect

forest lands. Due to the intermingling of urban and forest areas, the Department of Forestry participates in mutual aid with many municipal and rural fire departments and may assist with available regular forces during a mobilization emergency. Through its Fire Mobilization Plan, the Department of Forestry is capable of mobilizing a substantial response that includes communication equipment, overhead management personnel, and kitchens and other support services.

7. UNITED STATES FOREST SERVICE The U.S. Forest Service is responsible for protecting forestlands under

federal management. Due to the intermingling of urban and forest areas, the U.S. Forest Service may participate in mutual aid agreements with municipal and rural fire departments and may assist with forces during a mobilization emergency.

8. BUREAU OF LAND MANAGEMENT The U.S. Bureau of Land Management (BLM) protects 15.7 million acres of

federal land in Oregon. The Bureau contracts with Oregon Department of Forestry for fire protection of its land in Western Oregon. East of the



Cascades, the Bureau provides fire protection with its own personnel and equipment or through various cooperative agreements.

9. STATE AND FEDERAL MILITARY PERSONNEL Military personnel such as the U.S. Coast Guard, Oregon National Guard,

and others stationed within the state may also participate in mutual aid activities, especially in cases of natural disaster such as flood and earthquake. Participation by these entities is triggered by a state or federal declaration of emergency followed by a specific request for assistance.

Under ORS 396, 399, and 401, the Governor may declare a state of

emergency and direct the Oregon National Guard to be placed in state (versus federal) active duty status. The State bears the financial responsibility for the committed forces’ pay, full equipment maintenance, and other expenses. The policy of the Governor and the Adjutant General is to mobilize only those resources necessary to respond to and recover from the emergency situation.

The Guard is trained and equipped to help with law enforcement, medical

care, traffic control, firefighting support, potable water transportation, communications equipment, and kitchen and other logistical support.

10. OREGON DEPARTMENT OF STATE POLICE The Department of State Police enforces the traffic laws, the laws relating to

arson, and all criminal laws throughout Oregon. The State Police is capable of mobilizing law enforcement and traffic control support, communications equipment, and logistical support.

11. OREGON DEPARTMENT OF TRANSPORTATION The Oregon Department of Transportation, in addition to the Governor, is

authorized by statute to close highways and re-route traffic. The department provides barricades, signs and personnel to implement a closure or detour.

Columbia .

Tillamook

Yamhill

Polk

Hood River

Crook

OV

ERV

IEW D

IVISIO

N

Organization and C

omm

and Structure

March 2004

I-B-9

Clatsop

Washington Multnomah

Linn

Marion

Lincoln Benton

Lane

Douglas Coos

Jackson Josephine Curry

JeffersonWheeler

Wallowa

Union

Grant

Baker

Harney

Malheur

Lake

Klamath

DeschutesW. Lane - Douglas

Umatilla - Morrow - Gilliam

Sherman - Wasco

Fire Defense Districts

Warm Springs Partner

Clackamas

OVERVIEW DIVISION NIMS/ICS March 2004

I-C-1 s/MobPlan/NIMSICS

C. NATIONAL INCIDENT MANAGEMENT SYSTEM / INCIDENT COMMAND

SYSTEM (NIMS / ICS) 1. OVERVIEW In order for personnel, equipment, and support resources to respond quickly and

efficiently under the Mobilization Plan, a common command structure must be used at all levels of the emergency operations. The National Incident Management System (NIMS) provides a common command and communication system for federal, state and local agencies. The Office of State Fire Marshal has adopted NIMS.

To ensure prompt and effective movement and use of personnel, equipment and

support services, the Office of State Fire Marshal requires all fire service agencies activated under the Mobilization Plan to use the NIMS incident command system. NIMS establishes standard incident management processes, protocols and procedures for all responders.

The ICS component of NIMS goes into effect each time an incident occurs and

continues until there is no longer a need for incident management or operations. Once established, the ICS structure can be expanded or contracted, depending upon the changing conditions of the incident. The incident command positions are intended to be staffed by qualified personnel and may include personnel from several agencies. The system can be used for any type of emergency, ranging from a minor incident involving a few units to a major incident involving several agencies.

The national NIMS model is available on the Department of Homeland Security

(DHS) web site at http://www.dhs.gov/interweb/assetlibrary/NIMS-90-web.pdf. 2. NIMS COMPONENTS NIMS incorporates incident management best practices developed and proven by

thousands of response leaders across the United States. It is designed to be used for all kinds of emergencies, and is applicable to small day-to-day situations as well as very large and complex incidents. The following is a synopsis of each major component of the NIMS, as well as how these components work together as a system to provide the national framework for preventing, responding to, and recovering from emergency incidents, regardless of cause, size, or complexity. For a more detailed discussion of each component, access the complete document on the DHS web site.



A. Command and Management NIMS standard incident command structures are based on three key

organizational systems.

1. The ICS

The ICS defines the operating characteristics, interactive management components, and structure of incident management and emergency response organization engaged throughout the life cycle of an incident;

2. Multiagency Coordination Systems

These define the operating characteristics, interactive management components, and organizational structure of supporting incident management entities engaged at the Federal, State, local, tribal and regional levels through mutual aid agreements and other assistance arrangements; and

3. Public Information Systems

These refer to processes, procedures, and systems for communicating timely and accurate information to the public during crisis or emergency situations.

B. Preparedness

Effective incident management begins with a host of preparedness activities conducted on a “steady-state” basis, well in advance of any potential incident. Preparedness involves an integrated combination of planning, training, exercises, personnel qualification and certification standards, equipment acquisition and certification standards, and publication management processes and activities. 1. Planning

Plans describe how personnel, equipment, and other resources are used to support incident management and emergency response activities. Plans provide mechanisms and systems for setting priorities, integrating multiple entities and functions, and ensuring that communications and other systems are available and integrated in support of a full spectrum of incident management requirements.



2. Training

Training includes standard courses on multiagency incident command and management, organizational structure, and operational procedures; discipline-specific and agency-specific incident management courses; and courses on the integration and use of supporting technologies.

3. Exercises

Incident management organizations and personnel must participate in realistic exercises--including multidisciplinary, multijurisdictional, and multisector interaction—to improve integration and interoperability and optimize resource utilization during incident operations.

4. Personnel Qualification and Certification

Qualification and certification activities are undertaken to identify and publish national level standards and measure performance against these standards to ensure that incident management and emergency responder personnel are appropriately qualified and officially certified to perform NIMS-related functions.

5. Equipment Acquisition and Certification Incident management organizations and emergency responders at all levels rely on various types of equipment to perform mission l tasks. A ritical component of operational preparedness is the acquisition of equipment that will perform to certain standards, including the capability to be interoperable with similar equipment used by other jurisdictions.

6. Mutual Aid Mutual aid agreements are the means for one jurisdiction to provide resources, facilities, services, and other required support to another jurisdiction during an incident. Each jurisdiction should be party to a mutual aid agreement with appropriate jurisdictions from which they expect to receive or to which they expect to provide assistance during an incident.

7. Publications Management Publications management refers to forms and forms standardization, developing publication materials, administering publications—including establishing naming and numbering conventions, managing the



publication and promulgation of documents, and exercising control over sensitive documents—and revising publications when necessary.

C. RESOURCE MANAGEMENT

The NIMS defines standardized mechanisms and establishes requirements for processes to describe, inventory, mobilize, dispatch, track, and recover resources over the life cycle of an incident.

D. COMMUNICATIONS AND INFORMATION MANAGEMENT

1. Incident Management Communications Incident management organizations must ensure that effective, interoperable communications processes, procedures, and systems exist to support a wide variety of incident management activities across agencies and jurisdictions.

2. Information Management Information management processes, procedures, and systems help ensure that information, including communications and data, flows efficiently through a commonly accepted architecture supporting numerous agencies and jurisdictions responsible for managing or directing domestic incidents, those impacted by the incident, and those contributing resources to the incident management effort. Effective information management enhances incident management and response and helps insure that crisis decision making is better informed.

3. COMMON TERMINOLOGY

Organizational Functions A standard set of major functions and functional units has

been predesignated and named for the ICS. Terminology for the organizational elements is standard and consistent.

Resource Elements Resources refers to the combination of personnel and equipment

used in tactical incident operations. Common names have been established for all resources used within ICS. Any resource which varies in capability because of size or power (e.g., helicopters) is clearly typed as to capability.

Facilities Common identifiers are used for those facilities in and around the incident

area. These facilities include such things as the command post, incident base, staging areas, etc.



4. MODULAR ORGANIZATION

The ICS organization has five major functional areas. The functional areas are:

• Command • Operations • Planning • Logistics • Finance

These functional areas are structured as follows:

Figure 1 Incident Command System

Basic Functional Area Structure The ICS organizational structure develops in a modular fashion based upon the kind and

size of an incident. The organization’s staff builds from the top down with responsibility and performance placed initially with the incident commander. As needed, four sections can be developed, each with several units. The organization structure for incident will be based upon management needs. If one individual can simultaneously manage all major functional areas, no further organization is required. If one or more of the areas requires independent management, an individual is named to be responsible for each area.

For ease of reference and understanding, personnel assigned to manage at each level of

the organization will carry a distinctive organizational title: Incident Command - Incident Commander Command Staff - Officer Section - Section Chief Branch - Branch Director (optional level) Division - Division Supervisor Unit - Unit Leader

In the ICS, the first management assignments by the Initial Attack Incident Commander will normally be one or more section chiefs to manage the major functional areas. Section chiefs will further delegate management authority for their areas as required. If needed, the section chief may establish functional units within the section. Similarly

Command

Operations (Functional Units)

Planning (Functional Units)

Logistics (Functional Units)

Finance Functional Units



each functional unit leader will further assign individual tasks within the unit as needed. (See ICS organization chart at the end of this section.)

Unified Command Structure The need for a unified command is brought about because: 1. Incidents have no regard for jurisdictional boundaries. Wildland fires, floods, hurricanes,

earthquakes usually cause multi-jurisdictional major incident situations.

2. Individual agency responsibility and authority is normally legally confined to a single jurisdiction.

The concept of unified command simply means that all agencies who have a jurisdictional responsibility at a multi-jurisdictional incident contribute to the process of: 1. Determining overall incident objectives.

2. Selection of strategies.

3. Ensuring joint planning for tactical activities will be accomplished.

4. Ensuring integrated tactical operations are conducted.

5. Making maximum use of all assigned resources. The proper selection of participants to work within a unified command structure will depend upon: 1. The location of the incident - which political jurisdiction(s) are involved.

2. The kind of incident - which functional agencies of the involved jurisdiction(s) are required. A unified command structure could consist of a key responsible official from each jurisdiction in a multi-jurisdictional situation or it could consist of several functional departments within a single political jurisdiction. Command objectives and strategy on major multi-jurisdictional incidents should be written. The objectives and strategies then guide development of the action plan. Under a unified command structure in the ICS, the implementation of the action plan will be done under the direction of a single individual--the Operations Chief. The Operations Chief will normally be from the agency which has the greatest jurisdictional involvement. Designation of the Operations Chief must be agreed upon by all agencies having jurisdictional and functional responsibility at the incident.



Consolidated Action Plan Every incident needs some form of an action plan. For small incidents of short duration,

the plan need not be written. The following are examples of when written action plans should be done:

1. When resources from multiple agencies are being used;

2. When several jurisdictions are involved;

3. When the incident will require changes in shifts of personnel and/or equipment. The Incident Commander will establish objectives and make strategy determinations for

the incident based upon the requirements of the jurisdiction. In the case of a unified command, the incident objectives must adequately reflect the policy and needs of all the jurisdictional agencies.

The action plan for the incident should cover all tactical and support activities required

for the operational period. Manageable Span of Control Safety factors as well as sound management planning will both influence and dictate

span-of-control considerations. In general, within the ICS, the span-of-control of an individual with emergency management responsibility should range from three to seven with a span-of-control of five being established as a general rule of thumb. Of course,

there will always be exceptions (e.g., an individual crew leader will normally have no more than five personnel under supervision).

The kind of an incident, the nature of the task, hazard and safety factors and distances

between elements all will influence span-of-control considerations. An important consideration in span-of-control is to anticipate change and prepare for it. This is especially true during rapid build-up of the organization when good management is made difficult because of too many reporting elements.



STANDARDIZED ICS FORMS

The following standard ICS forms have been adopted and recognized for utilization on OSFM declared conflagration mobilizations. ICS 201 Incident Briefing ICS 202 Incident Objectives ICS 203 Organizational Assignment List ICS 204 Assignment List ICS 205 Incident Radio Communications Plan ICS 206 Medical Plan ICS 207 ICS Chart ICS 209 Incident Status Summary ICS 210 Status Change Card ICS 211 Check-in List ICS 212 Incident Demobilization Vehicle Safety Inspection ICS 214 Unit Log ICS 215 Operational Planning Worksheet ICS 215A Incident Safety Analysis Assignment ICS 217 Radio Frequency Worksheet Standard ICS forms can be obtained through: National Interagency Fire Center Attention: Supply 3833 South Development Avenue Boise, ID 83705-5354 or fax to: NIFC 208-387-5573 or 208-387-5548



2. ICS ORGANIZATION CHART

INCIDENT ORGANIZATIONAL CHART

INCIDENT COMMANDER

Command Staff Information OfficerLiaison Officer Safety Officer

OPERATIONS SECTION

PLANNING SECTION

FINANCE SECTION

LOGISTICS SECTION

Resources Unit

Situation Unit

Documentation Unit

DemobilizationUnit

Technical Specialists

Staging Area Manager

Branch Directors Branch Directors

Divisions/Groupsor Sectors

Strike Teams

Task Forces (as needed)

Single Resources(as needed)

Branch DirectorService

Branch Director Support

Time Unit

Procurement Unit

CompensationClaims Unit

Cost Unit

CommunicationUnit

Supply Unit

Medical Unit

Food Unit

Facilities Unit

Ground Support Unit

OVERVIEW DIVISION Mutual Aid March 2004

I-D-1 s/MobPlan/Mutuala2

D. MUTUAL AID 1. OVERVIEW The State Fire Marshal encourages Oregon departments that respond outside

their jurisdictions to enter into formal mutual aid agreements. ORS 190.010 authorizes local governments to enter into agreements with

neighboring governmental entities for the performance of any and all functions which the parties to the agreement are authorized to perform.

In accordance with this statute, fire service districts enter into mutual aid

agreements for services, including emergencies which have the potential to overwhelm the resource capabilities within a single district. These agreements are integral parts of the Mobilization Plan as administered by the Office of State Fire Marshal.

The model mutual aid agreement which follows is intended as a basis to

develop agreements between local fire service districts. While the model encourages uniformity of agreements throughout the state, local agencies may revise it to meet their specific needs.

The model in no way invalidates mutual aid agreements already in existence.

Rather, it is a tool to assist in the development of future agreements. 2. MODEL MUTUAL AID AGREEMENT



MODEL MUTUAL AID AGREEMENT

(Model only; may be revised to meet local needs)

1.0 INTRODUCTION

WHEREAS, certain disasters have the potential of outstripping the capacity of

any community to effectively protect life and property,

WHEREAS, the parties desire to combine and coordinate their resources for

responses to disasters occurring in their jurisdictionds,

NOW, THEREFORE, under the authority of ORS Chapter 190, it is agreed

between the parties as follows:

This Agreement shall be effective on the date signed by all parties, and shall

be effective as to each additional party as provided in Section 18 of this

Agreement, and is entered into for the purpose of securing to each party periodic

emergency assistance for response to emergencies resulting from any cause.

2.0 AUTHORITY

This Agreement is entered into under the authority granted to the parties

by their respective charters and/or Oregon Revised Statutes (ORS). Further, ORS

190.010 authorizes units of local government to enter into written agreements

with any other units of local government for the purpose of any and all functions

and activities that the parties to the agreement, its officers or agencies, have

authority to perform, and ORS 190.010 authorizes units of state and local

governments to enter into agreements with each other to cooperate in the

performance of their duties. Additionally, ORS Chapters 453, 476 and 401

authorize the State Fire Marshal and the Administrator of the Oregon Emergency

Management to develop comprehensive statewide plans for the protection of life

and property during disasters. This Agreement is intended to be consistent with,

and supportive of, such state contingency plans.



3.0 SCOPE OF AGREEMENT

This Agreement, being in conformance with the Oregon Fire Service

Mobilization Plan as adopted by the State Fire Marshal, shall include the

following types and kinds of mutual aid assistance, and operating terms and

conditions.

3.1 TYPE OF EQUIPMENT AND PERSONNEL. The parties hereto agree to

provide to all other parties to this Agreement personnel and equipment as

described in Attachment “A” which is incorporated herein by this reference.

Further, the parties hereto recognize and agree that such personnel and equipment

shall be periodically unavailable under this Agreement due to normal operating

requirements. However, when any significant change occurs to the available

equipment and/or personnel which shall last more than thirty (30) days, the party

experiencing such change shall notify all other parties to this Agreement.

3.2 GOOD FAITH. Each of the parties hereto agrees to attempt to furnish to a

requesting party such assistance as the requesting party may deem reasonable and

necessary to successfully abate an emergency in the requesting party’s

jurisdiction. Provided, however, that the party to whom the request is made shall

have sole discretion to refuse such request if sending such assistance may lead to

an unreasonable reduction in the level of protection within its jurisdiction, and

provided further that a state or local agency may refuse a request for assistance if

necessary to comply with any limitations on the use of dedicated funds by that

agency.

3.3 DISPATCHING. It is agreed by the parties hereto that mutual aid

assistance, when to be sent, shall be dispatched promptly and that first response

by the jurisdiction requesting assistance shall not be a prerequisite to a request for

assistance under this Agreement.



3.4 SUPERVISION. When personnel and/or equipment are furnished under

this Agreement, the agency having incident command responsibility for the

incident shall have overall supervision of mutual aid personnel and equipment

during the period such incident is still in progress. Provided, however, when

officers from the requesting jurisdiction have not arrived at the scene of the

incident, the commanding officer of the jurisdiction arriving first to provide

mutual aid assistance shall be in command of the incident until relieved. Further,

“supervision” as used in this section refers to conduct of the mission. Each

person participating in the mission remains an employee of that person’s

employing agency and is subject to the personnel policies solely of that

employing agency.

4.0 WAIVERS

4.1 GENERAL WAIVERS. Each party to this Agreement waives all claims

against all other parties to this Agreement for compensation for any loss, damage,

personal injury, or death occurring to personnel and/or equipment as a

consequence of the performance of this Agreement.

4.2 HOLD HARMLESS. Any requesting party shall, to the extent permitted

by any applicable constitutional or Tort Claims Act limitation, save and hold

harmless any responding party against any and all claims or actions brought

against the responding party, arising out of the responding party’s efforts, except

to the extent that such claims or actions arise out of any willful misconduct or

grossly negligent action on the part of the responding party.

4.3 WORKERS’ COMPENSATION. Each party to this Agreement agrees to

provide workers’ compensation insurance coverage to each of its employees and

volunteers, and responding under this agreement recognizes that although overall

incident command supervision will usually be provided by the jurisdiction in

which the incident occurs, supervision of individual employees will be provided



by their regular supervisors. The intent of this provision is to prevent the creation

of “special employer” relationships under Oregon workers’ compensation law.

5.0 REFUSALS TO PERFORM

This is a mutual aid agreement and it is assumed that all available assistance

will generally be provided. Nothing, however, in this Agreement shall be

construed to prevent a party to whom a request for assistance is made from

refusing to respond when that is appropriate in its sole determination.

In addition, any responding party may refuse to perform any specific task

when, in the sole determination of the responding party’s commanding officer,

response would create an unreasonable risk of danger to the responding party’s

employees and/or equipment or any third party.

6.0 COMPENSATION

The parties agree that the personnel and equipment available under this

agreement are roughly equivalent and agree that the availability and provision of

such constitute consideration under this agreement.

7.0 TERMINATION

Any party hereto may terminate this Agreement at any time by giving

thirty (30) days’ notice of the intention to do so to any and all other parties. Such

notice shall be sent to the governing body of the other parties and a copy thereof

to the chief of the department of the parties notified. This agreement will remain

in effect so long as there are at least two parties remaining.

8.0 EXTRA JURISDICTIONAL OPERATING AUTHORITY

The parties hereto recognize and agree that ORS Chapters 190, 453, and

476 extend the powers and authorities of the parties herein beyond their regular

jurisdictions when operating under this Agreement.

9.0 COST RECOVERY



The parties hereto agree that any cost recovery actions brought by

responding jurisdictions under this Agreement against third parties shall be

coordinated by the jurisdiction in which the incident giving rise to the response

occurred.

10.0 RETIREMENT SYSTEM STATUS

The parties hereto recognize and agree that under this Agreement public

employee retirement benefits and social security benefits accrue in the manner

prescribed by the employee’s regular employment and are the responsibility of the

regular employer as if the employee were performing the employee’s regular

duties. No additional benefits arise due to participation in assistance under this

Agreement.

11.0 ASSIGNMENTS/SUBCONTRACTS

Except as expressly provided herein, the parties hereto recognize and

agree not to assign, sell, transfer, subcontract or sublet rights, or delegate

responsibilities under this Agreement, in whole or in part, without the prior

written approval of the other parties hereto.

12.0 SUCCESSORS IN INTEREST

The provisions of this Agreement shall be binding upon and inure to the

benefit of all other parties to the Agreement and the respective successors and

assigns.

13.0 COMPLIANCE WITH GOVERNMENT REGULATIONS

Each party to this Agreement agrees to comply with federal, state and

local laws, codes, regulations, and ordinances applicable to the work performed

under this Agreement.

14.0 FORCE MAJEURE



No party to this Agreement shall be held responsible for delay or default

caused by fires, riots, acts of God and/or war which is beyond the reasonable

control of the parties.

15.0 SEVERABILITY

If any provision of this Agreement is declared by a court having

jurisdiction to be illegal or in conflict with any law, the validity of the remaining

terms and provisions shall not be affected; the rights and obligations of the parties

shall be construed and enforced as if the Agreement did not contain the particular

provision held to be invalid.

16.0 AMENDMENTS

The terms and conditions of this Agreement shall not be waived, altered,

modified, supplemented, or amended in any manner whatsoever without prior

written approval of the parties hereto.

17.0 DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with

the laws of the State of Oregon as interpreted by the Oregon courts. However, the

parties may attempt to resolve any dispute arising under this Agreement by any

appropriate means of dispute resolution, except binding arbitration.

18.0 SIGNATURES

The undersigned warrant and represent that they are duty authorized to

bind the agency represented by the undersigned as a party to this Agreement, and

that the agency represented by the undersigned as a party to this Agreement, and

that the agency represented by the undersigned is authorized to participate in and

carry out the functions required by this Agreement.

All signatures shall be executed in counterparts, using the form appearing

on the next page hereto or another substantially in that form.



SIGNATURE PAGE FOR MUTUAL AID AGREEMENT

PARTICIPATING AGENCY

NAME AND TITLE

SIGNATURE

DATE

PARTICIPATING AGENCY

NAME AND TITLE

SIGNATURE

DATE [Add signature blocks as needed]

OVERVIEW DIVISION Unprotected Area Policy April 1997

I-E-1 s/MobPlan/Unprotec

E . UNPROTECTED AREAS POLICY (ORS 476.280, 476.290) 1. DEFINITIONS “Unprotected areas” means any area of the county or state that does not have

both wildland and structural protection.

“Undue jeopardy to life and property” means a “threat and/or danger to the lives and/or property of persons residing inside the boundaries of the city or district. It is further the policy that “undue jeopardy to life and property” be applied liberally in allowing fire chiefs to intervene before an actual threat arises.

2. OVERVIEW

The fire chief shall obtain from the governing body or the district board of the rural fire protection district general authorization to extinguish uncontrolled fires burning in unprotected areas that are causing, or may cause, undue jeopardy to life and property. This authorization to respond in unprotected areas shall not be construed to constitute a contract to provide service. When in the opinion of the fire chief, a fire burning out of control in an unprotected area is causing, or may cause, undue jeopardy to life or property and equipment is available and a response will not unduly jeopardize local capabilities, resources may respond to extinguish the fire. The department would employ the same means and resources they would to extinguish a similar fire within their own boundaries. When such a fire is extinguished, the governing body of the city or the district board of the rural fire protection district providing the service may bill the owner of the property involved in the fire. The cost to the property owner will be the cost of the fire suppression, using the standardized cost schedule approved by the State Fire Marshal, on forms furnished by the State Fire Marshal for this purpose. In no case shall the cost be greater than the pro rata cost that would have been charged for the performance of a similar fire suppression in the responder’s own jurisdiction.

OVERVIEW DIVISION Unprotected Area Policy April 1997

I-E-2 s/MobPlan/Unprotec

3. UNPROTECTED AREAS STANDARDIZED COST SCHEDULE This schedule is adopted by reference in OAR 837, Division 130, State Fire

Marshal Standardized Cost Schedule. A copy is in the appendices of this plan.

4. INCIDENTS BEYOND THE CAPABILITY OF LOCAL RESOURCES When a fire threat presenting undue jeopardy to life and property exists in an

area unprotected by a city or rural fire department, and the size of the incident is beyond the capability of the responding fire department and any mutual aid departments, or if structural fire protection is not available, a fire suppression response may be available under the Emergency Conflagration Act.

OVERVIEW DIVISION Public Safety Policy March 2004

I-F-1 s/Mob Plan/Publicsa

F. PUBLIC SAFETY POLICY (ORS 478.310, 478.315) 1. DEFINITIONS

“Transportation route” means a roadway, waterway or railroad right of way against which no taxes or assessments for fire protection are levied by the city or fire district.

“State property” means any public land or other real property controlled by any agency of the State of Oregon and against which no taxes or assessments for fire protection are levied by a city or fire district.

2. OVERVIEW

Transportation Routes and Outside Jurisdiction Boundaries

When a city or fire district responds to a call for assistance outside the limits of a district or of a city, or an occurrence on a transportation route within the city or fire district, the city or fire district may recover from the person or property receiving the direct fire or safety services the reasonable value of the services rendered, including repairs and depreciation, in accordance with the transportation cost schedule issued by the state fire marshal. The district or city may recover other expenses or costs reasonably incurred in furnishing the assistance, as adopted by the service provider. See ORS 378.310. State Properties

Per ORS 478.315, When a district is located entirely or partly within the boundaries of the Columbia River Gorge National Scenic Area established under 16 U.S.C. 544 et seq., if a fire or other public safety incident occurs on state property within the limits of the district and assistance from the district is requested, the fire-fighting and emergency medical vehicles, apparatus and personnel of the district may, with or without a contract to do so, be used for extinguishing the fire or responding to the public safety incident. The district so responding shall recover from the state agency in possession or control of the property: 1. The amount due under a contract with the state agency for the services

provided by the district; or

2. If there is no contract, the actual costs incurred by the district in extinguishing the fire or responding to the public safety incident. Refer to ORS 378.315 for billing information.

OVERVIEW DIVISION Public Safety Policy March 2004

I-F-2 s/Mob Plan/Publicsa

3. TRANSPORTATION COST SCHEDULE This schedule is adopted by reference in OAR 837, Division 130, State Fire Marshal Standardized Cost Schedule. A copy is in Appendice C of this plan.

OVERVIEW DIVISION OSFM / ODF Memorandum of Understanding April 2003

I-G-1 s/MobPlan/MOU

G. OREGON OFFICE OF STATE FIRE MARSHAL / DEPARTMENT OF FORESTRY MEMORANDUM OF UNDERSTANDING

1. OVERVIEW The following Memorandum of Understanding (MOU) between the Oregon

Department of Forestry and the Oregon Office of State Fire Marshal is intended to provide one mechanism for the logistical support of structural firefighters on large fire operations where the Department of Forestry’s logistical support facilities, such as field kitchen or fuel supplies, are set up to provide such services. In fire situations where support facilities, including kitchens and fire cache vans are present, structural firefighters can be fed and, if necessary, provided additional logistical support. However, availability in no way obligates agencies to use or provide these facilities if they are not in a position to do so.

The MOU also provides for additional support services not specifically mentioned

in the agreement when mutually agreed upon in writing between authorized agency representatives.

This MOU imposes upon the Office of State Fire Marshal the responsibility to

secure funds for costs incurred by the Department of Forestry for providing logistical support, including contractual services to individuals assigned and made available for fire fighting under the authority of the Emergency Conflagration Act.

However, Mobilization Plan forces are cautioned that the existence of this MOU

does not release the participating agencies from providing the services they are dispatched to perform. Further, costs incurred by this MOU are subject to review by the State Fire Marshal and, if deemed inappropriate, can be denied. Denied costs will be deducted from an agency’s reimbursements.

Additionally, this MOU does not release cities and fire districts receiving

mobilization aid from the responsibility to provide logistical support for those mobile resources.


I-G-2 s:Mob Plan/MOU

MEMORANDUM OF UNDERSTANDING

STATE OF OREGON – DEPARTMENT OF FORESTRY

AND

STATE OF OREGON – OFFICE OF STATE FIRE MARSHAL

THIS AGREEMENT, made and entered into in duplicate by and between the Department of Forestry, hereinafter called “FORESTRY,” and the Office of State Fire Marshal, hereinafter called “STATE FIRE MARSHAL,” which parties do agree as follows: I. PURPOSE

The purpose of this Memorandum of Understanding is to clearly define the responsibilities of each agency in providing logistical support services such as food, shelter, fuel, protective clothing and subsequent fiscal responsibility associated with structural firefighters mobilized under the Conflagration Act in large fire situations. Logistical services not listed in this agreement may be provided if mutually agreeable in writing between participating agencies at time of need.

II. AUTHORITY

FORESTRY, under the authority of ORS 477.406 to ORS 477.412, may enter into a contract or agreement with a state agency for the prevention or suppression of fire on forest land or on land other than forest land. The STATE FIRE MARSHAL is authorized under ORS 190.010 to enter into written agreements with any units of local government for the purpose of any and all functions and activities that the parties to the agreement, its officers or agencies, have authority to perform. Additionally, ORS Chapter 453, 476 and 401 authorize the STATE FIRE MARSHAL to develop comprehensive statewide plans for the protection of life and property during disasters. This Agreement is intended to be consistent with, and supportive of such state plans.

III. COOPERATIVE SERVICES BETWEEN FORESTRY AND STATE FIRE MARSHAL

Forestry

1. FORESTRY agrees to provide logistical support services such as meals for personnel, fuel for vehicles and shelter to members of the Office of State Fire Marshal Incident Management Teams, organized rural and city fire departments on large fire operations where such facilities are set up to provide such services.

2. FORESTRY will develop a procedure to track the number and amount of services

provided.


I-G-3 s:Mob Plan/MOU

3. FORESTRY shall establish a daily cost rate for logistical services such as meals

and any other items provided to individuals authorized to fight fire under ORS 476.510 to 476.610 (Conflagration Act). Billings shall indicate unit and total costs as determined by ODF. Fuel and equipment costs will be itemized separately.

State Fire Marshal

1. STATE FIRE MARSHAL will secure funds and be responsible for costs incurred for providing logistical support including contractual services to individuals assigned and made available for firefighting under ORS 476.510 to ORS 476.610.

IV. DURATION – CANCELLATION

This agreement shall remain in full force and effect unless terminated by thirty days written notice from one party to the other. This notice of termination may be given only during the months of November through March. In the event of cancellation, financial liability of the parties hereto will be determined on the basis of service rendered at the time of cancellation. In WITNESS WHEREOF, the parties hereto have executed this agreement. STATE OF OREGON, Acting by and STATE OF OREGON, Acting by and through the State Forester through the State Fire Marshal /s Roy Woo /s Robert L. Garrison Acting State Forester State Fire Marshal May 30, 2003 May 30, 2003 Date Date

OVERVIEW DIVISION Training and Equipment Standards April 2007

I-H-1 S:mobplan/training

H. TRAINING AND EQUIPMENT STANDARDS 1. OVERVIEW The Office of State Fire Marshal expects all fire service resources

activated under the Mobilization Plan to meet applicable standards for training and equipment. When asked to dispatch mobile support, the local fire chief is responsible for providing personnel, equipment and apparatus that meet minimum OR-OSHA and other related standards adopted in the Mobilization Plan.

The standards set forth in this section are the minimum acceptable. Higher standards are preferable.

2. GENERAL STANDARDS

A. All fire service agencies are required to be in compliance with Federal NIMS Standards.

B. Standards for training and equipment for fire service personnel are

more fully set forth in the Oregon Occupational Safety and Health Division (OR-OSHA or OSHA) Administrative Rules, Chapter 437, Division 2, Section 182. (Refer to Oregon Home page on the internet at www.gov.state.or.us. Click on Popular Sites, then click on State admin rules. Search by chapter number or agency.) The Office of State Fire Marshal also strongly recommends that participating agencies adopt the standards set forth by the Department of Public Safety Standards and Training (DPSST).

3. URBAN STRUCTURAL FIREFIGHTING STANDARDS The providing agency is responsible for ensuring that personnel and

equipment provided under this plan meet the following minimum standards:

A. Urban Structural Training Standards 1) Firefighter

a) Training and skills at the level of NFPA Firefighter 1 or equivalent.

b) Awareness of and compliance with applicable OR-OSHA safety rules;

c) Annual demonstration and documentation of proficiency in use of SCBA; and



d) Physically capable of performing the duties required. 2) Company Officer/Engine Boss, Task Force Strike Team

Leader, Division Group Supervisor

In addition to the requirements of H.3.A.1, above, fire officers must comply with the following:

a) Attain the level of NFPA Firefighter II or equivalent-Fire Ground Leader;

b) Successfully complete the following Incident Command Courses; I-100, I-200, I-700, I-300 (except Engine Boss) and I-800 (NIIMS is old standard-NIMS is new standard);

c) Complete instruction in the applicable laws of OR-OSHA;

d) Complete instruction on the Oregon Fire Service Mobilization Plan;

e) Complete a formal instruction on fire attack tactics and strategies.

3) Structural Apparatus Operator a) NFPA Firefighter I or equivalent; b) Awareness of and compliance with applicable OR-

OSHA safety rules; c) NFPA Pumper Operator or equivalent; and

d) Physically capable of performing the duties required.

4) Incident Management Team – Qualifications as adopted by the State Fire Defense Board in the Oregon Interface Qualification System and recognized by the Office of State Fire Marshal.

B. Urban Structural Equipment Standards 1) Apparatus For structural firefighting during an emergency mobilization,

the minimum equipment should consist of a triple combination pumper with a four-person crew. Other types of specialized apparatus could be utilized as needed, but should be in compliance at time of construction with NFPA standards.

2) Personal Protective Equipment

The individual is responsible for each mandatory item unless the department carries a supply for all members.

OVERVIEW DIVISION Training and Equipment Standards March 2004

I-H-3 s:mobplan/training

Full protective clothing is required for personnel involved in structural fire fighting as referenced in OR-OSHA rules. All gear must be in compliance with NFPA 1976 and applicable OR-OSHA standards.

All people actively engaged in structural fire fighting, or

those who may become engaged in structural fire fighting, shall don complete fire fighting gear to consist of:

a) Helmet with shield or appropriate eye protection b) Turnout coat/bunker c) Turnout pants/bunker d) Structural firefighting footwear

e) Structural firefighting gloves f) Fire resistant hood Note: Self-contained breathing apparatus (SCBA) shall be of

at least the 30-minute type and meet current standards. 4. INTERFACE FIREFIGHTING STANDARDS While these interface training standards are based upon national wildfire

training standards, it is not the intent of these standards to have structural firefighting forces involved in wildland firefighting. The wildland firefighting training is intended to provide safety knowledge for structural firefighters involved in structural interface operations. The providing agency is responsible for ensuring that personnel and equipment provided under this plan meet the following minimum standards:

A. Interface Training Standards

1) Interface Firefighter, Company Officer/Engine Boss, Task Force/Strike Team Leader, Division Group Supervisor

a) Training and skills meeting the requirements of the respective position, as identified in the Oregon Interface Qualification System (OIQS; See matrix at end of this section.)

b) Assistant task force leaders, if used, must meet or exceed the OIQS Single Resource Boss (Engine Boss/Company Officer) qualification requirements.

2) Interface Incident Management Team Members. Training

and skills meeting the requirements of the respective position, as identified in the Oregon Interface Qualification



System. See Command and General Staff requirements at end of this section.

B. Interface Equipment Standards While some of these structural interface equipment standards

include some wildland equipment, it is not the intent of these standards to have structural firefighting forces involved in wildland firefighting. The wildland equipment is added to provide safety tools for structural firefighters involved in structural interface operations.

1) Apparatus Structural fire apparatus may not normally carry equipment that is

needed for safe and efficient structure defense operations on wildland interface incidents. When responding to interface fire assignments, the following minimum recommended equipment should be added to the apparatus:

a) 400’ of 1.5” or 1.75” hose (lightweight forestry hose

preferred) b) 200’ of 1” hose c) 2 - 1.5” combination nozzles (20-60 gpm preferred) d) 1 - 1” combination nozzles e) 1 - 1.5” forestry gated wye f) 1 - 1.5” to 1” reducer g) 1 shovel h) 1 McLeod i) 1 Pulaski j) 2.5 gallon drinking water jug k) appropriate adaptors 2) Personal Protective Equipment The individual is responsible for each mandatory item unless the

department carries a supply for all members. Full protective clothing is required for personnel involved in

structural fire fighting as referenced in OR-OSHA rules. All gear must be in compliance with NFPA 1976 and applicable OR-OSHA standards.



d) Physically capable of performing the duties required. 2) Company Officer/Engine Boss, Task Force Strike Team

Leader, Division Group Supervisor

In addition to the requirements of H.3.A.1, above, fire officers must comply with the following:

a) Attain the level of NFPA Firefighter II or equivalent-Fire Ground Leader;

b) Successfully complete the following Incident Command Courses; I-100, I-200, I-700, I-300 (except Engine Boss) and I-800 (NIIMS is old standard-NIMS is new standard);

c) Complete instruction in the applicable laws of OR-OSHA;

d) Complete instruction on the Oregon Fire Service Mobilization Plan;

e) Complete a formal instruction on fire attack tactics and strategies.

3) Structural Apparatus Operator a) NFPA Firefighter I or equivalent; b) Awareness of and compliance with applicable OR-

OSHA safety rules; c) NFPA Pumper Operator or equivalent; and

d) Physically capable of performing the duties required.

4) Incident Management Team – Qualifications as adopted by the State Fire Defense Board in the Oregon Interface Qualification System and recognized by the Office of State Fire Marshal.

B. Urban Structural Equipment Standards 1) Apparatus For structural firefighting during an emergency mobilization,

the minimum equipment should consist of a triple combination pumper with a four-person crew. Other types of specialized apparatus could be utilized as needed, but should be in compliance at time of construction with NFPA standards.

2) Personal Protective Equipment

The individual is responsible for each mandatory item unless the department carries a supply for all members.



All people actively engaged in structural fire fighting, or those who may become engaged in structural fire fighting, shall don complete fire fighting gear. For interface firefighting during an emergency mobilization, the minimum equipment includes:

Structural Protective Equipment a) Helmet w/shield or appropriate eye protection b) Turnout coat/bunker c) Turnout pants/bunker d) Structural firefighting footwear

e) Structural firefighting gloves f) Fire resistant hood Note: Self-contained breathing apparatus (SCBA) shall be of at

least the 30-minute type and meet current standards. Wildland Protective Clothing

For interface firefighting during an emergency mobilization, the minimum equipment also includes:

a) OR-OSHA compliant wildland firefighting footwear,

(leather lace-up, minimum of 8 inches high, soles of non-slip material)

b) Hard hat or equivalent, meeting 1986 ANSI Class B standards. The intent is to have head, ear and neck protection.

c) Fire resistant treated wildland firefighting clothing (shirt and trousers)

d) Goggles - Structural helmets with face shields cannot take the place of goggles.

e) Leather gloves f) Bandanna or dust mask The following equipment is mandatory but need not be carried on

person if it is readily available. The fire shelter must be carried on person when the team leader deems it necessary while actually fighting fire.

g) Canteen hi) Fire shelter i) Belt to carry canteen and shelter



j) First aid kit, mole skin, and snake-bite kit k) Hearing protection 5. GENERAL MOBILIZATION STANDARDS The following equipment must be available for responses to all

types of fire service mobilizations under this plan. A. Apparatus Equipment The following items must be carried on each apparatus: 1) Engine oil 2) Transmission oil 3) Pump oil 4) 2 cycle mix oil if needed 5) Spare spark plug for small engines carried 6) Small mechanics tool kit 7) Hard suction – all hose and appliances for drafting water 8) Spare drive belt (optional) B. Personal Equipment The following items are required: 1) Food and water for 48 hours Note: Logistical support may not be readily available during the

initial operations of mobilizations. 2) Flashlight or helmet light with extra batteries

3) Sleeping bag 4) Certificate of minimum training signed by fire chief 5) Medical information card including emergency contact

information, allergies, current medications, physician’s name and phone number

Note: The following items are recommended for each person unless the team

leader is carrying a supply for each member of the team. Gear and supplies are required for seven days.

1) Towels in plastic bag 2) Washcloths in plastic bag 3) Bar soap in container 4) Shampoo/conditioner 5) Hairbrush, comb, and clips 6) Toothbrush and toothpaste



7) Deodorant, foot powder 8) Feminine hygiene supplies 9) Prescription medicine 10) Sun block 11) Insect repellent 12) Wrist watch 13) Poison oak wash 14) Shaving items 15) Sun glasses 16) Cash money--$20 minimum 17) Hair restraints if needed 18) Plastic bag for dirty clothes, laundry soap 19) Toilet paper 20) Contact lens cleaner, if used 21) Underwear 22) Shirts, long and short sleeves, 2 pair 23) Sweatshirt or sweater 24) Long pants, 2 pair 25) Socks, preferable cotton, 10 pair 26) Base camp shoes 27) Jacket 28) Hat 29) Handkerchiefs 30) Long underwear 31) Lightweight rain gear 32) Travel alarm clock 33) Note pad and pencil 34) Pocket knife/leatherman’s tool 35) Cot or pad 36) Pillow 37) Tent 38) Extra eyeglasses 39) Whistle No shorts, no tank tops, and no sandals, thongs, or open-toed shoes

allowed in base camp. Non-medical drugs and alcohol are not permitted at the incident or in

fire camp. Possession or use of these substances will result in discharge from the scene and may result in criminal action, as appropriate.

C. Strike Team/Task Force Leader Kit Recommended items - items on this list may be omitted if each

individual carries that item in their personal gear.



1) Minimum $100 cash or credit cards 2) Cellular phone, telephone directories, 12v adapter 3) Portable battery chargers with one spare for each type

portable 4) Group supplies kit a) Eye wash b) Spare tooth brush and paste c) First aid kit with oxygen d) Pain killers and other non-prescription first aid

medications e) Cooking pans, utensils, plastic scrubber, dish cloths f) Paper plates and plasticware g) Sun screen, chapstick, insect repellent, blister pads h) Salt and pepper i) Spare pens/pencils/paper j) Extra head lamp batteries k) Bar soap, laundry soap, dish soap, window spray l) Can opener m) Duct tape n) Toilet paper, Kleenex, paper towels o) Tall kitchen bags w/ties 5) Binoculars 6) Light sticks 7) Compass, maps 8) Fireline Handbook 9) Food, drinking water and replacement liquids for 48

hours 10) Camp stove 11) Large cooler 12) Spare helmets, goggles, bandannas, gloves, fire shelters,

head lamps 13) Fire Service Mobilization Plan 14) Clipboard, accident reports, injury reports, FSP-01s 15) Large tarpaulin Optional Items 1) Portable radio clone cords 2) AM/FM radio w/extra batteries 3) Extension cord with multi-plug adapter 4) Programmable scanner 5) Interface training materials for review during slack time 6) Business cards 7) Clothesline 8) Office supplies



a) Folding file b) Extra pens and pencils c) Tablets d) Hi-lighters e) Manila envelopes f) Stapler and paper clips

g) Grease pen, dry erase markers


s:mobplan/training

I-H-10

INTERFACE POSITION QUALIFICATION REQUIREMENTS

POSITION

2000

2001

2002

2003

20041

20052

SUMMARY RECOM- MENDED

TRAINING

Firefighter (FFT2)

FFT2** S-130/S-1903

FFT2** S-130/S-190

I-100 FFT1**/S-131

Single Resource Boss

(ENGB/Co. Officer)

FFT1** S-205/S-215

S-290

ENGB**

S-131

S-230/231

FFT1**/S-131 S-205/215

S-230, S-290 ENGB**

I-200 S-270 S-234

Strike Team/Task

Force Leader (STEN/TFLD/

Co. Officer)

FFT1** S-205/215

S-290

ENGB**

S-336 OR

S-330

ST/TFLD**

FFT1**/S-131 S-205/215

S-290 ENGB**

S-336/S-330 ST/TFLD**

S-390 I-300

Division/Group

Supervisor (DIVS)

ST/TFLD**

I-300

S-390

S-339 ST/TFLD*

I-300, S-339 S-390

DIVS**

By the year noted, experience and training requirements for a position must be met before an individual is eligible to participate in a Conflagration/Mobilization assignment.

1 By the year 2004, S-131 (8-hr. class) is required to be able to complete the FFT1 task book. 2 By the year 2005, tactics and safety classes are required for Single Resource Boss and Div/Group Supv positions (previously only recommended). 3 Equivalent mobilization and State Mobilization Plan awareness may be substituted for S-130/S-190. **This indicates the position task book that must be completed as part of the experience requirement for the position.


s:mobplan/training

I-H-11

INTERFACE INCIDENT COMMANDER (I-IC)

REQUIRED TRAINING Incident Commander (S-400) or NFA Command and Control Command & General Staff (S-420)

SUGGESTED TRAINING Advanced ICS (I-400)

EXPERIENCE Satisfactory performance as an Operations Chief or Planning Section Chief Type 2

OR

Satisfactory performance as a Logistics Section Chief or Finance Section Chief Type 2

AND

Satisfactory position performance as an Incident Commander Type 3 on an interface fire incident

OR

Equivalency as determined by a peer review panel

INTERFACE SAFETY OFFICER (I-SOF) REQUIRED TRAINING Safety Officer (S-404) or NFA Incident Safety Officer Command & General Staff (S-420)

SUGGESTED TRAINING Intermediate ICS (I-300)

EXPERIENCE Division/Group Supervisor qualified and satisfactory performance on an interface wildfire incident

AND

Satisfactory position performance as a Safety Officer Type 2 on an interface wildfire incident

OR

Satisfactory performance as an Incident Safety Officer (fire or all-risk) as determined by a peer review panel


s:mobplan/training

I-H-12

INTERFACE INFORMATION OFFICER (I-IOF)

REQUIRED TRAINING Information Officer (S-403) or EMI Public Information Officer Command & General Staff (S-420) SUGGESTED TRAINING Advanced ICS (I-400) EXPERIENCE Satisfactory performance as an Incident Information Officer Type 3

OR

Successful completion of S-203 Introduction to Incident Information

OR

Satisfactory position performance as an Information Officer Type 2 on an interface fire incident. (Task Book)

OR


INTERFACE OPERATIONS SECTION CHIEF (I-OSC)

REQUIRED TRAINING Operations Section Chief (S-430) Command & General Staff (S-420)

Situation Unit Leader (S-346) or equivalent experience

SUGGESTED TRAINING Advanced ICS (I-400)

EXPERIENCE Qualification and satisfactory performance as a Division/Group Supervisor on an interface wildfire incident

AND

Completion of an Operations Section Chief Type 2 task book within three years

OR



s:mobplan/training

I-H-13

INTERFACE LOGISTICS SECTION CHIEF (I-LSC)

REQUIRED TRAINING Logistics Section Chief (S-450) Command & General Staff (S-420)

SUGGESTED TRAINING Advanced ICS (I-400) Facilities Unit Leader (S-354)* Supply Unit Leader (S-356)* Ground Support Unit Leader (S-355)*

EXPERIENCE Satisfactory performance as a Facilities Unit Leader and Satisfactory performance as a Ground Support Unit Leader OR Satisfactory performance as a Supply Unit Leader

OR

Satisfactory position performance as a Logistics Section Chief Type 2

OR

Equivalency as determined by a peer review * Satisfactory performance as a Facilities U.L., Supply U.L., and Ground Support U.L. may be substituted

for the course training.

INTERFACE PLANNING SECTION CHIEF (I-PSC)

REQUIRED TRAINING Command & General Staff (S-420) Situation Unit Leader (S-346) or satisfactory position performance Resource Unit Leader (S-348) or satisfactory position performance SUGGESTED TRAINING Advanced ICS (I-400) Planning Section Chief (S-440) EXPERIENCE Satisfactory performance as a Strike Team/Task Force Leader

on an interface fire incident

OR

Satisfactory position performance as a Planning Section Chief Type 2 on an interface fire incident

OR



s:mobplan/training

I-H-14

INTERFACE FINANCE/ADMINISTRATION

SECTION CHIEF (I-FSC)

REQUIRED TRAINING Command & General Staff (S-420) Finance/Administration Section Chief (S-460) Time Unit Leader (S-365) or satisfactory position performance Procurement Unit Leader (S-368) or satisfactory position performance SUGGESTED TRAINING Advanced ICS (I-400) EXPERIENCE Satisfactory position performance as a Finance/Administration

Section Chief Type 2 on an interface fire incident.

OR


OPERATIONS DIVISION Standard Operating Guide March 2004

II-A-1 s/Mob Plan/Standard

A. STANDARD OPERATING GUIDE FOR REQUESTING MOBILIZED RESOURCES

1. OVERVIEW The Fire Service Mobilization Plan is intended to establish operating

procedures that will most efficiently and economically utilize the fire fighting resources of the state in the event of a fire or other emergency that is beyond the capabilities of local and district fire protection resources. It requires the existence of mutual aid agreements that organize fire defense districts and/or regional fire fighting forces to cope with such emergencies; the organization of fire districts and departments into fire defense districts with fire defense board chiefs; and the use of the National Interagency Incident Management System/Incident Command System (NIIMS/ICS).

When, in the judgment of the local or fire defense board chief, an

emergency is beyond the control capabilities of the local and district fire suppression resources, including primary mutual aid, the fire defense board chief shall report the conditions of the emergency to the state fire marshal or the state fire marshal duty officer and request mobilization of support for that district.

After verifying the need for mobilized support, the state fire marshal (state

fire chief) shall, if appropriate, request authorization from the Governor to invoke the Emergency Conflagration Act, hereafter referred to as the Act (476.510 to 476.610, 476.990).

The provisions of the plan may be implemented for mobile support

separately from the Conflagration Act; however. In this case, reimbursement for response under the Act will not apply.

This guide is intended to help local fire chiefs, fire defense board chiefs, the

state fire marshal duty officer, and the state fire chief to determine when to request implementation of either the Act or the Plan. To assure that local resources have been exhausted and that the Governor will be provided accurate and sufficient information before such a decision is made, it is important that a formal progression of decisions be followed, beginning with the initial reporting of an incident.

Decisions based upon this guide must be made with full awareness that

implementation of the Conflagration Act may permit access to the General Fund or Fire Insurance Premium Tax Fund without immediate Legislative oversight, and that conflagration mobilizations result in a significant financial liability to the citizens of Oregon.



On the other hand, failure to request implementation of the Act could result in delayed or insufficient response, resulting in preventable damage to property and environment, or injury, and/or loss of life.

2. WHEN TO REQUEST IMPLEMENTATION Requests to implement the Fire Service Mobilization Plan may be made

when there is a fire, other emergency incident or ancillary function where fire poses an immediate threat to life, environment, or property that cannot be controlled or handled by the local fire services and the mutual aid resources normally and routinely available to the affected department through its direct, written mutual aid agreements with other agencies.

Specific incidents which may present an immediate threat to life,

environment, or property include, but are not limited to: a. Structural fires that by sheer numbers, size or speed of spread cannot be

controlled by available resources; or b. Wildland or interface fires that threaten structures where there are few or

no fire services available to contain, control, or stop the fires from engulfing the structures; or

c. Major disasters including earthquakes, tornadoes, floods, and other natural phenomena that cause great destruction.

3. WHEN REQUESTS WILL BE DENIED Requests to invoke the Conflagration Act will be denied if, in the opinion of

the fire defense board fire chief and/or the state fire chief: a. The local fire chief has not exhausted local resources and those of

mutual aid agreement agencies; or b. There appears to be little immediate threat to structures; or c. The fire or threat of fire is of such a nature that the resources provided

by implementation of the Act could not be used or would not be effective in mitigating the situation.

d. The provisions of the Plan may be used without invoking the Conflagration Act.

4. DECISION PROCESS The decision to request the Act is appropriate if, having considered the

decision criteria in Attachment C, the fire defense board chief determines the incident cannot be controlled by available local resources without losing minimal coverage for the fire service area.



NOTE: Where the decision appears questionable, the fire defense board

chief should contact the state fire chief and provide an alert. a. Decision Flow Charts (Attachments A and B) Attachment A is a flow chart for requesting implementation of the

Conflagration Act. Attachment B is a flow chart for requesting implementation of the Mobilization Plan, without Conflagration Act response reimbursement. The ability of local and mutual aid resources to control the emergency drives the flow charts.

b. Decision Criteria (Attachment C) The six major decision criteria are: 1. Incident Status 2. Area/Terrain Involved 3. Resource Status 4. Factors at Risk 5. Control Concerns 6. Other Many of the criteria will be applicable at each point in the flow charts. The

relative importance of the criteria may vary. However, when taken together, they should clearly substantiate the decision to request implementation of the Act.

5. EMERGENCY SITUATIONS AND APPROPRIATE ACTIONS a. Situation 1 1) Circumstance: It is projected that district mutual aid resources may

not be sufficient to control the incident. 2) Actions: a) Local fire chief establishes an incident command system b) Local fire chief makes request to fire defense board chief for

mobile support c) Fire defense board chief notifies state fire chief or duty officer of

the current situation, resource needs, and the potential need for mobile support

d) State fire chief notifies the Governor of possible need for implementation of the Conflagration Act



e) State fire chief begins assessment of closest available resources and alerts other fire defense board chiefs as necessary

f) State fire chief reports back to fire defense board chief g) Fire defense board chief reports back to local chief b. Situation 2 1) Circumstance: It is determined that district mutual aid resources are

not sufficient to control the incident or uncommitted resources within the district are severely depleted.

2) Actions: a) Local fire chief establishes an incident command system; b) Local fire chief and fire defense board chief determine specific

resource needs beyond the previous assessment, including overhead management assistance, and determine appropriate check-in point, staging area, and logistics for incoming personnel and equipment;

c) Fire defense board chief notifies state fire chief or duty officer of specific resource needs and the need for implementation of the Conflagration Act;

d) State fire chief contacts the Governor for declaration of Act and authorization to implement the Mobilization Plan;

e) State fire chief, in conjunction with the assigned SFM overhead team incident commander, determines appropriate resource response;

f) State fire chief contracts other fire defense board chiefs to request resources and dispatches an SFM overhead team;

g) State fire chief reports back to the fire defense board chief with confirmation of declaration and information about responding resources;

h) Fire defense board chief reports the same information to the local fire chief;

i) Local fire chief initiates logistical support; j) SFM overhead team regularly reports the progress of the incident

and the current status of the mobilized resources to the state fire chief.

c. Situation 3 1) Circumstance: An emergency occurs in an area unprotected by a city

or rural fire department that may develop into a condition beyond the capability of available local resources.

2) Actions:



a) If a local fire department has responded to the incident under the Unprotected Area Policy, the local fire chief proceeds as outlined under Situation 1 above.

b) If the land is publicly owned, with natural resources protected by

a wildland protection agency, the district forester or other manager of the land protection agency may request assistance from the fire defense chief to protect structures at risk.

Where the wildland protection agency has emergency response

and mutual aid agreements with local fire departments and fire districts, the fire defense chief proceeds as outlined under Situation 1 above.

Where there is no local structural fire protection involvement,

the state fire chief may appoint the fire defense chief, a local fire chief, a deputy state fire marshal or other fire service representative to consult with the district forester, assess the situation and confirm resource needs. The representative will proceed as outlined under Situation 1 above.

In all cases, assessment of resource needs should include

consideration by the wildland agency to contract for structure suppression resources prior to requesting a conflagration declaration. This is especially appropriate for the protection of publicly owned structures on public lands.

c) If the land is privately owned, and no local fire department or

district has authority to respond under the Unprotected Area Policy, the chair of the county board of commissioners may request assistance from the fire defense chief to assess the condition and confirm resource needs.

If the fire defense chief is unavailable to serve the unprotected

area, the state fire marshal may appoint a local fire chief, a deputy state fire marshal or other fire service representative to assess the condition and confirm resource needs. The representative will consult with the county commission chair, the fire defense chief, available local fire departments, and the state fire chief and proceed as outlined under Situation 1 above.

d. Situation 4



1) Circumstance: An emergency occurs in an area unprotected by a city or rural fire department that is considered a condition beyond the capability of available local resources.

2) Actions: a) If a local fire department has responded to the incident under the

Unprotected Area Policy, the local fire chief proceeds as outlined under Situation 2 above.

b) If the land is publicly owned, with natural resources protected by

a wildland fire protection agency, the district forester or other manager of the land protection agency may request assistance from the fire defense chief to protect structures at risk.

Where the wildland protection agency has emergency response

and mutual aid agreements with local fire departments and fire districts, the fire defense chief will proceed as outlined under Situation 2 above.

Where there is no local structural fire protection involvement,

the state fire chief may appoint the fire defense chief, a local fire chief, a deputy state fire marshal or other fire service representative to consult with the district forester to assess the situation and confirm resource needs and to serve as a liaison to the state fire chief. The state fire chief’s representative will proceed as outlined under Situation 3 above.

In all cases, assessment of resource needs should include

consideration by the wildland agency to contract for structural suppression resources prior to requesting a conflagration declaration. This is especially appropriate for the protection of publicly owned structures on public lands.

The wildland protection agency is responsible for identifying

and, in coordination with the state fire chief’s representative(s), providing mobile support services as outlined in this plan.

c) If the land is privately owned, and no local fire department or

district has authority to respond under the Unprotected Area Policy, the chair of the county board of commissioners may request assistance from the fire defense chief to assess the condition and confirm resource needs. The county will be expected to provide assistance with logistics.

If the fire defense chief is unavailable to serve the unprotected

area, the state fire marshal may appoint a local fire chief, a deputy state fire marshal or other fire service representative to



assess the condition and confirm resource needs. The representative will consult with the county commission chair, the fire defense chief, available local fire departments, and the state fire chief and proceed as outlined under Situation 2.

The state fire chief’s representative is responsible for identifying

and, in coordination with the chair of the county board of commissioners, providing logistical support services to mobilized resources as outlined in this plan.

6. PROCEDURES FOR REQUESTING MOBILE SUPPORT

a. In an emergency considered to be beyond the capabilities of local available resources, including direct mutual aid, the local fire chief shall:

1) Evaluate the extent of the problem;

2) Evaluate assistance required versus resources available;

3) Request mutual aid assistance through the fire defense board chief. The jurisdiction receiving mutual aid assistance shall provide necessary rations, fuel and related supplies for any operation continuing beyond three hours.

4) Establish an incident command system; and staff or delegate authority for incident command functions;

5) When the fire involves land protected by a wildland fire protection agency, maintains communication and close liaison with the wildland agency incident commander;

6) Maintains communication with the fire defense board chief;

7) Is responsible for coordinating demobilization with the fire defense board chief; and

8) Ensures coordination with local emergency services involved in the incident; i.e., law enforcement, public works, and emergency planning.

b. In an emergency that is beyond the resources available to the fire defense district fire service, the fire defense board chief shall:

1) Evaluate need for the request using the decision criteria.

2) When warranted, request the provision of mobile support from the state fire chief. The request must be specific as to the incident conditions and structures threatened and the type of assistance needed.



3) Compile a list of mutual aid resources at the incident and provide that list to the SFM incident management team.

4) In consultation with the local fire chief, assesses types of resources needed and informs the state fire chief;

5) During the incident, ensures that adequate fire protection resources are available within the fire defense district.

6) Maintains communication with the SFM overhead management team and local fire chiefs; and

7) Coordinates demobilization with the local fire chief and the state fire chief.

c. State Fire Chief:

1) Receives notification from the fire defense board chief of the implementation of the fire defense district fire service plan and anticipated needs for additional resources beyond the district fire service.

2) Advises the Governor of the need to implement the Conflagration Act for the jurisdiction(s) where the emergency exists;

3) When authorized by the Governor, order sufficient and appropriate mobile support to respond and assist the fire chief within the area in peril;

4) Serves as the administrative commander of the State Fire Service to carry out the intended functions of the Mobilization Plan and assumes primary responsibility for the effective and efficient management of state-provided resources;

5) Upon implementation of the Conflagration Act, dispatches overhead team members and other resources as necessary to manage ICS functions.

6) Implement the provisions of this plan for appropriate resource mobilization separately from the Conflagration Act.

d. General Procedures: 1) Fire Defense Board Chief notifies state fire chief, or designee, of

current situation, resource needs, and the potential need for mobile support.

2) State Fire Chief notifies the Governor of the need to invoke the Conflagration Act, if appropriate.

3) State Fire Chief begins assessment of available resources and alerts other fire defense board chiefs as necessary.



4) State Fire Chief assesses and dispatches overhead management personnel as needed.

5) State Fire Chief notifies the fire defense board chief of available resources and estimated time of arrival.

6) Fire Defense Board Chief reports back to the local fire chief.

7) Local Fire Chief implements an incident command system. In the case of a multi-agency incident, a unified incident command system shall be used.

7. SUCCESSION OF COMMAND

a. General

All principle officers having command responsibilities under the Mobilization Plan shall designate alternatives to provide for continuity of command in the event that they are absent, disabled, or otherwise unable to perform their functions. Designated alternates and subsequent changes shall be reported to the next in command.

b. Delegation of Authority

The OSFM structural overhead team incident commander is responsible for determining the need for completion of a delegation of authority. Delegation of authority should be completed before deployment of resources mobilized under the Mobilization Plan. The fire chief (or designated authority having jurisdiction) is responsible for specifying the terms and scope of delegation. Some terms are included in the delegation of authority template (Attachment D, page II-A-14 & 15). Other considerations include: • Integration of OSFM overhead functions and personnel with an

existing incident command structure;

• Roles and responsibilities that the local fire chief wishes to retain (operations or interagency liaison role, for example);

• How OSFM overhead logistics personnel will assist the jurisdiction with the jurisdiction’s responsibilities for logistical support for mobilized resources;

• Responsibilities for situation reports to the jurisdiction, fire defense chief, county emergency manager, cooperating agencies, or others;

• Liaison and advisory responsibilities to county emergency management for evacuation planning and actions; and



• Providing information on fire cause, losses and damages to assist the jurisdiction with its fire investigation and reporting responsibilities.

8. DEFINITIONS

“Local Fire Chief” means the fire chief in whose jurisdiction or area of responsibility there is a fire or other emergency that cannot be controlled by local resources and direct mutual aid.

“Fire Defense Board Chief” means the fire chief duly elected by the fire defense district departments and confirmed by the state fire marshal to coordinate fire services, including implementation of the Plan, within a region.

“State Fire Chief” means the state fire marshal.



ATTACHMENT A--DECISION FLOW CHART-CONFLAGRATION ACT Controlled Not Controlled Controlled Not Controlled Controlled Not Controlled Controlled Not Controlled No Yes

No Yes No No Yes No No

Yes Yes No

Report of Incident

Respond with First Alarm Assignments Secure from

scene

Respond with Additional Alarm Assignments

Request Mutual Aid

Request Fire Defense Chief

Request Additional Mutual Aid

Mutual Aid Depleted-or-Mutual Aid Not Able to Control by Available Resorces

Request OSFM to Implement Conflagration Act

OSFM Decision to Request Act Implementation

County Emergency Services Only

OEM Assistance

Governor’s Office Authorization to Implement Act

Order Resources by Strike Team or Task Force

Incident Controlled?



ATTACHMENT B--DECISION FLOW CHART-MOBILIZATION ONLY Controlled Not Controlled Controlled Not Controlled Controlled Not Controlled Controlled Not Controlled No Yes No Yes Yes No

Report of Incident

Respond with First Alarm Assignments

Secure From Scene

Respond With Additional Alarm Assignments

Request Mutual Aid

Request Fire Defense Chief

Request Additional Mutual Aid

Mutual Aid Depleted -or-Mutual Aid Not Able to Control by Available Resources

Request OSFM to Implement Mobilization Plan

OSFM Decision to Implement Plan

Request Resources by Strike Team or Task Force

Incident Controlled



ATTACHMENT C (DECISION CRITERIA)

CONFLAGRATION ACT IMPLEMENTATION DECISION CRITERIA

Decision Criteria: Elements of: 1. Incident Status Stable/slow moving Rapidly spreading Lives, structures threatened 2. Area/Terrain Involved Area size Flat/steep In/near populated area

Transportation routes 3. Resource Status Local resources exhausted Mutual aid exhausted Personnel/equipment inappropriate Outside assistance unavailable 4. Factors at Risk Structures

Multiple structures Critical facilities/utilities Historical significance Unprotected lands Environment Natural resources

Communication networks 5. Control Concerns Wind Humidity Temperature Water supplies Access/roads Fuel type and load

Special hazards 6. Other Declared a FEMA incident Other agencies will control Local needs require withdrawal Public Safety considerations Resource priorities Financial liabilities

ATTACHMENT D (DELEGATION OF AUTHORITY)



DELEGATION OF AUTHORITY

____________________________________ _____________________________ INCIDENT NAME DATE AND TIME ________________ is assigned as the Incident Commander on the ________________ Incident Name

located on lands protected by ___________________________ . Jurisdiction having authority

You are delegated full authority and responsibility for managing the fire suppression activities on these lands within the framework of law and the direction provided by the State Fire Marshal and by the jurisdiction administrator (or designee).

Your primary responsibility is to organize and direct your assigned resources for safe, efficient and effective mitigation of this incident.

You are to be in a unified command mode with agencies and jurisdictions named in this delegation of authority.

You will maintain effective interagency cooperation with all agencies participating in this incident.

You are accountable to the State Fire Marshal and the jurisdiction administrator (or designee). Specific directions for the Fire are as follows: Incident Name

1. Integrate your incident management team into the command structure. agency/jurisdiction

2. The jurisdiction administrator will provide maps of the jurisdiction and will retain the following responsibilities:

3. Document damage caused by the fire by producing maps, photographs, and narratives detailing what damaged occurred. The jurisdiction administrator will provide property value information.

4. Document damage caused by State mobilized resources, which should include photographic documentation. Initial notification of this type of damage shall be made to the jurisdiction administrator (or designee) within 12 hours of the damage occurring.

4. Consult the county fire defense board chief and jurisdiction administrator (or designee) before resources are demobilized.

Additional directions and considerations may include:



• How incident management team logistics personnel will assist the jurisdiction with the jurisdiction’s responsibilities for logistical support for mobilized resources;

• Responsibilities for situation reports to the jurisdiction administrator, fire defense chief, county emergency manager, cooperating agencies, or others;

• Liaison and advisory responsibilities to county emergency management for evacuation planning and actions; and

• Providing information on fire cause, losses and damages to assist the jurisdiction with its fire investigation and reporting responsibilities.

_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________

Authority Having Jurisdiction1 ______________________________________________ _____________________________ ____________________________ Jurisdictional Administrator Name Title In the event that I am not immediately available, my designated representatives will be: 1st Agency Rep Designee ___________________________________ Office (_______) ___________________ Cell (_______) _________________ 2nd Agency Rep Designee ___________________________________ Office (_______) ____________________ Cell (_______) _________________ By my signature, I hereby delegate full authority and responsibility for managing the fire suppression activities within the framework of law and the direction provided herein. _________________________, Agency Administrator of Jurisdiction having Authority

Office (_______) ____________________ Cell (_______) ___________ This is to become effective ____________________________________________.

(Date and Time)

1 AHJ is defined as the governmental entity with responsibility for structural fire protection.

OPERATIONS DIVISION Activation of Emergency Response Center February 2003

II-B-1 s/Mob Plan/Activate

B. CONFLAGRATION ACT / EMERGENCY MOBILIZATION

ACTIVATION REQUEST PROCEDURE 1. Notify the Oregon Emergency Response System

(OERS) 24-Hour Number:

1-800-452-0311 (Nationwide)

503-378-6377

(Salem) 2. OERS will ask for the following information:

• Your name and agency • Your telephone/cell/pager number • Type of incident and the materials involved • Location/time of incident • Background/how the incident occurred • On-scene contact and how to reach them • Severity of incident – threat to people, property or environment • Actions taken – i.e. containment, evacuation

2. OERS will contact the State Fire Marshal, Chief

Deputy or Duty Officer If, in the event of a disaster, communication over telephone lines is not available, call the Office of State Fire Marshal’s duty officer cellular phone number:

503-931-5732

OPERATIONS DIVISION Incident Response Instructions April 2007

II-C-1 s/Mob Plan/Incideni

C. INCIDENT RESPONSE INSTRUCTIONS 1. INCIDENT COMMAND SYSTEM The Office of State Fire Marshal requires all fire service agencies functioning pursuant to

the Mobilization Plan to use the National Interagency Incident Management System (NIIMS) incident command system. NIIMS provides a common system for use by all emergency response agencies at federal, state, and local levels.

2. PROCEDURES FOR PROVIDING MOBILE SUPPORT Phase 1 Request and response a. Implementation of the Mobilization Plan has been authorized by the Governor. b. The state fire chief notifies the sending fire defense board chief with the specific

resources request and orders the implementation of move-up procedures. 1) The sending fire defense board chief reviews resource inventory and determines the

assignments to be made. a) Appoint the strike team/task force leader;

b) Identify units which will respond; c) Specify location for the strike team/task force incident staging and

assignment; d) If single resources, give route instructions and specific assignment.

2) The sending fire defense board chief reports back to state fire chief ERC, giving the

following information:

a) That the resource order has been filled as requested; b) Name and contact number of strike team or task force leader;

If the resource order cannot be filled as requested, the sending fire defense board chief must get prior authorization through the ERC before making substitutions to the resource order.



Phase 2 Limits on sending local resources. The sending fire defense board chief determines that uncommitted resource levels

remaining within the fire defense district are inadequate to send further assistance outside the district and notifies the state fire chief.

3. RESPONSE GUIDELINES a. Before dispatching, the local fire chief must: 1) Confirm that all personnel are properly trained and equipped to respond. (Please

refer to I-H Training and Equipment Standards.)

2) Confirm that all apparatus meets applicable standards, is properly and adequately equipped, is in good repair, and is capable of meeting travel and firefighting requirements.

Personnel and apparatus that do not meet the response standards of the Mobilization Plan may be rejected by the incident commander without state reimbursement for travel or response costs.

Privately owned vehicles (POVs) are discouraged. POVs may be used only when publicly owned vehicles cannot be provided. POVs must be approved by the OSFM business manager or ERC manager before mobilizing. (see guidelines for claims, p. III-B-5)

3) Confirm that the department/district has covered all personnel, including volunteers, under the department/district’s workers’ compensation insurance policy.

4) Confirm that mobilized personnel are prepared and available to be mobilized for a minimum of five (5) days.

5) Notify the fire defense board chief that your department resources are ready to respond to the strike team/task force staging location.

6) If replacing personnel, contact the state fire marshal incident management team for approval and assigned arrival time at the incident. Non-approved replacement personnel may be rejected by the incident commander. Replacement personnel costs will be paid only for assigned time on the incident. Travel cost for replacements and those replaced is at the jurisdiction’s expenses.

7) Notify the fire defense board chief that you are making an approved personnel replacement.

b. Before leaving the home station, the apparatus officer must: 1) Complete an apparatus check for travel and firefighting readiness.



2) Confirm that personnel meet training and equipment standards.

3) Fill out the Resource Inventory/Personnel Roster: FSP-01, including strike team/task force number and departure time. (Press firmly!) The strike team/task force number is assigned by the state fire chief ERC.

4) Inform the task force leader of estimated arrival time at the task force mobilization center.

5) Confirm that apparatus has state FIRE NET capabilities. Personnel and apparatus that do not meet the response standards of the Mobilization

Plan may be rejected by the incident commander without state reimbursement for travel and any other response costs.

c. Strike Team/Task Force Leaders are responsible for ensuring that responding personnel

and apparatus are properly equipped, prepared, and meet all applicable standards before leaving the mobilization center.

All personnel must receive an incident assignment, strike team/task force staging

location, strike team/task force number, and communications channel as assigned by the state fire chief ERC prior to leaving their home unit.

Before leaving the task force mobilization center, the task force leader must:

1) Take roll and check accuracy of the Resource Inventory/Personnel Roster: FSP-01 for each apparatus, sign the form and fill in the departure time from the mobilization center.

2) Complete and communicate the task force/strike team resources form (see Task Force/Strike Team Resources form at the end of this section) to the Office of State Fire Marshal Emergency Response Center (Fax: 503-588-1378, Phone: 503-373-0001, 503-373-1999 and 503-378-6416). Information needed includes:

- Type of apparatus and sending department

- Number of personnel assigned to each apparatus

- Name and contact numbers for strike team/task force leader

- Time of departure and estimated time of arrival at incident staging area

DO NOT DEPART UNTIL THE INFORMATION HAS BEEN CONFIRMED BY THE OSFM ERC.

3) Confirm that the strike team/task force configuration is correct. Confirm strike team/task force number and check-in/staging location at the incident.



4) Provide final routing and any special instructions to task force members.

5) Inform the fire defense district chief of departure.

6) Inform the state fire chief Emergency Response Center of departure and estimated time of arrival at the incident, and

7) Maintain command and control of task force resources. e. Upon arrival at check-in, the task force/strike team leader must: 1) Notify the state fire chief ERC that the task force has arrived.

2) Check in with the structural resource unit leader. Check-in officially logs you in at the incident and provides important operations, planning, and demobilization information. Check-in will include processing your paperwork, apparatus inspection, and logistical support information.

3) Locate your operations supervisor and obtain your initial briefing and task force assignment.

4) Brief the task force/strike team on its schedule, assignment, eating and sleeping arrangements, procedures for obtaining supplies and services, and debriefing provisions at the end of operational periods.

Fire cache facilities may or may not be available. If a cache is available, task

force/strike team leaders must request cache supplies through their operations chain of command. Responders' home departments will be charged for personal care items, protective clothing and non-returned firefighting tools and equipment.

f. Single resources, including incident management team members and representatives

from cooperating agencies, must:

1) Notify the state fire chief ERC when they respond and when they arrive at incident staging;

2) check-in with the structural resource unit leader; and 3) report to the incident commander or appropriate supervisor.

g. Where replacement personnel are anticipated, replacements shall be approved and

coordinated through the incident chain of command with the OSFM incident management team.

1) The resource unit leader will advise the ERC. 2) Replacement personnel shall follow all response and check-in procedures listed

above.



4. TERMINOLOGY

Emergency and Audible Signaling/Terminology Abandon The term “abandon” is used to direct companies or crews operating in the hazard zone to immediately exit via escape routes to a safe place. Companies or crews abandoning the hazard zone will take only the tools, equipment, and hose lines necessary to permit their emergency egress. Signal: All apparatus operators close to the hazard zone will sound their air horn with one long continuous blast lasting for approximately ten (10) seconds. Code Zero A law enforcement term used to request all available officers to respond code 3 to an incident. To be used only when unable to transmit clear text and someone’s life is in imminent danger. Emergency Traffic The phrase "Emergency Traffic" is used in radio communications to indicate a critical, life safety related message. "Emergency traffic" communications have priority over all other radio communications with the exception of a Mayday message. Evacuate The term "Evacuate" will be limited to removal of civilians who are exposed, or are potentially exposed to hazards presented by the incident. Mayday “Mayday-Mayday-Mayday” is the signal phrase used in radio communications to indicate a missing, trapped, or injured firefighter in need of immediate assistance. Mayday messages have absolute priority over all other radio communications. Withdraw The term "Withdraw" is used to order the controlled tactical movement from current operating positions, to a safer location. Personnel withdrawing from an operating position will remove tools, equipment and hose lines. PAR Personnel Accountability Report – a report designed to provide the IC with information concerning the identity of individual members of a company or team and their assignments and to account for the assignment of companies. Cease Operation – All Quiet: Order given by the Incident Commander. Typically used during Search and Rescue Operations when listening for PASS devises or when listening equipment is being used by Technical Search and Rescue crews. This order may be preceded by “Emergency Traffic.”



5. CODE OF CONDUCT

CODE OF CONDUCT It is the duty of personnel mobilized by the State of Oregon to maintain high standards of performance and conduct that will promote public trust and provide the best possible service to the citizens of Oregon. Personnel are expected to demonstrate cooperation, efficiency, integrity, and accountability in the performance of their duties. It is expected that all conflagration resources will conduct themselves in a professional manner, meet the performance standards of their position and comply with all local, state and federal laws. Your actions, attitude, and work ethic will be scrutinized by those with whom you work and interact and by the citizens being served. You represent the State of Oregon, your county and your department as an individual and as a team member on the fire line, in camp, and in transit. Work hard, learn as much as you can, and come home safe. Specific expectations: • Adhere to applicable safety standards. All mobilized individuals have a responsibility to each

other to be alert to and communicate all safety hazards and near misses to the immediate supervisor or the incident management team safety officer. All injuries incurred while mobilized must be immediately reported to the immediate supervisor.

• Adhere to the chain of command, become familiar with whom you are working, follow directions, and keep your supervisor informed. You are responsible for understanding your assignments and instructions; if in doubt, immediately ask for clarification.

• Drive apparatus in a safe and courteous manner at all times. Use all appropriate safeguards, including backing guides.

• Wear your PPE when assigned and an appropriate uniform when in camp.

• Maintain a state of readiness at all times. When not assigned, resupply apparatus, restore equipment, and maintain a state of readiness. You are expected to be able to respond on notice, 24 hours a day.

• Harassment of any kind against co-workers, supervisors, citizens, contractors or others based on race, color, national origin, age, gender, disability, religion, marital status, or any other class protected by civil rights laws will not be tolerated and will result in immediate demobilization.

• When not assigned or in camp, conduct yourselves in a manner that will not discredit yourself, your department or the State of Oregon.

• Misconduct, insubordination, refusal to follow orders or directives, dishonesty, inattention to duty, carelessness or any conduct that you know or should know is improper behavior will not be tolerated and may result in immediate demobilization from the incident.

• Know and follow the procedures in the Oregon Fire Service Mobilization Guide.



• Access to cache and requests for supplies shall be only through your chain of command. Return all procured equipment prior to demobilization.

• Alcohol and non-prescribed medication other than over-the-counter-medication shall not be transported or consumed. This includes during transit to and from your home departments.

• Firearms are not allowed unless it is a requirement of your assigned position.

• You are required to report to your immediate supervisor any medical condition that may arise that will interfere with your ability to safely perform your assigned tasks.



TASK FORCE / STRIKE TEAM RESOURCES

Task Force / Strike Team Leader: Before departing for the fire incident complete and communicate all information on this form to the ERC at

(Fax: 503-378-5329, 503-373-7702 Phone: 503-373-0001, 503-373-1999 or 503-378-6416)

Do not depart until information has been confirmed by the ERC.

You must monitor the State Fire Net. Be sure to give your radio ID number. Conflagration Name

County Sending Resources Defense Board Chief

Date and Time Resources Responded Resources’ ETA at Incident Staging

Task Force / Strike Team Leader Department

Cell Pager Radio ID (you must monitor FireNet)

Apparatus Type* I – II – III – IV – V (Eng), Tender, Comd, or Other

Department No. of Personnel Assigned

*See Mobilization Plan (III-C-2) for apparatus type standards. ERC immediately confirm…

1) Apparatus type (responding resource) matches the resource request. 2) Number of personnel assigned does not exceed desired staffing.

Discrepancies must be resolved before the task force/strike team departs.

OPERATIONS DIVISION Communications March 2004

II-D-1 s/Mob Plan/Communic

D. COMMUNICATIONS (FIRE NET) FIRE AND HAZARDOUS MATERIALS COMMUNICATION SYSTEM 1. AUTHORIZATION The State FIRE NET was developed to provide a common communications channel

for fire service use during multiple-agency responder incidents, such as a conflagration. The State FIRE NET frequency is VHF 154.280 MHz. The FIRE NET utilizes 23 mountain-top microwave base stations and a master console to form a radio and telephone access communication network.

Apparatus utilized under this Mobilization Plan shall have FIRE NET capability,

either installed or by portable radio.

2. ELIGIBILITY

The Federal Communications Commission (FCC) has issued a single license to the Office of State Fire Marshal for this frequency under provisions of FCC Rule 90.21. Those wishing to access the FIRE NET, including mobile, portable radio or fixed-site base stations, must apply to the state fire marshal and receive authorization. Those eligible to apply for approval from the State Fire Marshal (SFM) to operate on the FIRE NET are fire departments; federal, state and local agencies; regional HazMat response teams; and private companies who have an established role in fire suppression and HazMat emergencies. Applicants that fall outside this eligibility can apply and may be considered on a case-by-case basis. Each agency authorized to operate on FIRE NET shall instruct its personnel regarding appropriate use.

3. SYSTEMS OPERATIONS

Oregon Emergency Management has day-to-day oversight and weekly testing of the towers. The master control console is located at Oregon Emergency Management and has simulcast and telephone patching capabilities. Oregon Emergency Management also provides operational support with their duty officer program. Oregon Emergency Management is connected to Oregon Department of Transportation by two (2) digital phone lines each capable of activating two (2) towers at once. Oregon Department of State Police provides technicians who maintain and repair the Fire Net System.



Oregon Department of Transportation provides and maintains the microwave interface system that controls and operates the Fire Net System.

4. ALLOWABLE COMMUNICATIONS

FIRE RELATED INCIDENTS FIRE NET may be used to coordinate fire-related activities in response to mutual aid requests, multi-agency fire ground emergencies, conflagrations, and other fire-related incidents and activities of the Office of State Fire Marshal. HAZARDOUS MATERIAL INCIDENTS Because the fire service in the State of Oregon are most often the “first responders” to hazardous materials incidents, including the Regional Hazardous Materials Response Teams, FIRE NET may be used by the on-scene incident commanders to communicate with local, state, federal, or other agencies who have an established role in managing hazardous materials incidents. DISASTERS Whenever a formal disaster declaration is issued by the Governor of the State of Oregon under the provisions of ORS 401.055, or other emergencies meeting the criteria set forth in the FIRE NET Management Plan, FIRE NET may be used to coordinate the resources required to respond to the immediate threat to life and property throughout Oregon.

5. PROCEDURES

a. Local fire protection agencies are strongly encouraged to include the State FIRE NET in their communication equipment whenever possible. Each fire chief shall develop and maintain an inventory of radio call letters and fire apparatus, mobile support vehicles, base stations, and portable radios which have the capability to transmit and receive radio communications on the State FIRE NET.

b. The fire defense board chief shall develop a fire defense district inventory of

apparatus and other equipment that can transmit and receive on the State FIRE NET from the information provided by the local fire chiefs.

c. The use of Clear Text radio procedures on the State FIRE NET is mandatory. The

Clear Text radio procedure improves communication between agencies that use different codes, reduces misunderstanding from numerical radio code use, and permits personnel to be rapidly integrated into the system.



d. If an incident involves activation of the Office of State Fire Marshal Emergency Response Center (OSFM/ERC), the FIRE NET will be activated after notification of the OSFM/ERC team. Other agencies such as Oregon Emergency Management, the Department of Forestry, and the Department of State Police will be notified if affected.

e. For mobilization communication, the FIRE NET will be supplemented by

pager, telephone, fax and cellular communications where direct monitoring of the frequency by other agencies is not possible. If in an emergency, the State FIRE NET is unavailable for use as an independent universal communication system, a supplemental system may be used.

f. All fire departments utilizing the State Fire Network need to provide the proper

information to Section “Radio Communication Information” of the annual Fire Service Resource Inventory Report that is submitted to the OSFM.



T-1 Phone L

ines

OREGON FIRE NET AND

HAZARDOUS MATERIALS COMMUNICATION SYSTEM

480 SYSTEM Microwave

23 lines

ODOT Microwave

OEM/OERS COMM

CENTER

OSFMERC

Mountain Top Repeaters

Master Console

Fire Departments



OSFM RADIO COMMUNICATION SITES



IDENTIFICATION OF FIRE NET RADIO SITES

Tower #

SFM Remote Dial-in Code

State Fire Marshal Base Station Sites

Call Numbers

1. 1231 Chehalem Mountain WNJX850 2. 1232 Skamania Mountain 10 MI NE WNJX849 3. 1233 Stacker Butte 6 MI NW KBF817 4. 1234 Roosevelt Mountain N WNJX849 5. 1235 Black Mountain 16 MI SE WNJX850 6. 1236 Mount Emily 12 MI NNW WNJX849 7. 1237 Lime Hill WNJX849 8. 1238 Elkhorn Mountain WNJX851 9. 2231 Burns Butte WNJX850 10. 2232 Glass Butte WNJX851 11. 2233 Grizzly Mountain 11 MI NW WNJX851 12. 2234 HooDoo Mountain WNJX851 13. 2235 Dead Indian Mountain WNJX850 14. 2236 Walker Mountain 6.9 MI NE KBF817 15. 2237 Hamaker Mountain WNJX851 16. 2238 Soda Mountain 10 MI SE KBF817 17. 3231 Dodson Mountain 8 MI SE WNJX851 18. 3232 Bennett Butte 15.5 MI SSW WNJX850 19. 3233 Buck Mountain 11.2 MI NE WNJX850 20. 3234 Mary’s Peak 11 MI SW WNJX849 21. 3235 Mount Hebo 17 MI SE WNJX849 22. 3236 Wickiup Mountain KBF817 23. 3237 Buxton Mountain KBF817



APPLICATION PROCEDURE

MOBILE, PORTABLE, AND BASE STATION RADIOS Agencies interested in receiving authorization to operate on the State FIRE NET shall obtain an application from the SFM and submit the application with a written request to the following information:

MOBILE AND PORTABLE RADIO REQUESTS • Purpose for which State FIRE NET will be used • Area of radio operation • Number of mobile radios anticipated • Number of portable radios anticipated • Other technical information required for authorization • Name and type of radio equipment

*Send your written request to the SFM at the following address:

Office of State Fire Marshal 4760 Portland Road NE

Salem, Oregon 97305-1760 Upon approving a request for mobile or portable radio use of the State FIRE NET, the SFM will issue a letter of authorization allowing the requesting agency to operate on the State FIRE NET under the terms and provisions of the license issued to the OSFM by the FCC. The SFM authorization letter will detail the conditions under which the applicant will use the State FIRE NET, including any limitations and/or restrictions.

BASE STATION RADIO REQUESTS “FOR PUBLIC SAFETY AGENCIES”

• Purpose for which FIRE NET will be used • Area of radio coverage, including agencies and county(s) served • Dispatch location • Direct phone number to dispatch center • Radio call number

Upon approval of the request, the SFM shall initiate frequency coordination procedures in accordance with the FCC licensing guidelines. All base station applications will be licensed under the authorization of the OSFM. The requesting agency shall be responsible for all licensing fees and associated costs.

The requesting agency will be issued a copy of the FCC license and a letter of authorization from the SFM and shall abide by its details of use. Any violation of the letter of authorization, Management Plan or FCC rules and regulations may result in cancellation of the letter of authorization and removal of the FCC license to the State FIRE NET.



Should the SFM disapprove an application request, he/she shall do so in writing, stating the reason(s) for denial.



APPLICATION

OREGON OFFICE OF STATE FIRE MARSHAL STATE FIRE NET

HAZARDOUS MATERIALS COMMUNICATIONS SYSTEM

MOBILE AND PORTABLE RADIO REQUEST

The State Fire Marshal, in conjunction with the Interagency Hazard Communication Council/State Emergency Response Commission Communications Advisory Committee, has installed a State FIRE NET and Hazardous Materials Communications System. The State FIRE NET authorization use from the State Fire Marshal is necessary prior to using the system. If your agency is interested in receiving authorization to operate on the State FIRE NET System, please supply the following information to the State Fire Marshal: The __________________________________________________________________

(Name of Requesting Agency)

requests a Letter of Authorization to use the emergency radio frequency 154.280 Mhz (hereafter called FIRE NET). The agency will utilize FIRE NET for the following purpose: (please explain.) A. Multi-agency fire ground activities (mutual aid). B. Conflagration Act activities. C. Governor declared or other emergencies. D. Hazardous materials incidents.



Please explain your FIRE NET usage in the following areas: A. Area of radio operation. B. Number of mobile radios anticipated in coverage area. C. Number of portable radios anticipated. D. Other technical information required for operation. E. Name and type of radio equipment. F. Name of person filling out form: _______________________________________ Phone number: ___________________ Mailing address: __________________ __________________________________________________________________ Fax #_____________________________________________________________ Upon approving a request for mobile or portable radio use of the State FIRE NET, the State Fire Marshal shall issue a letter of authorization allowing the requesting agency to operate on the State FIRE NET under the terms and provisions of the license issued to the Office of State Fire Marshal by Federal communications Commission. *Please mail to: Office of State Fire Marshal 4760 Portland Road NE Salem, Oregon 97305-1760 (503) 373-1540, ext. 269



OFFICE OF STATE FIRE MARSHAL

FIRE NET USE AUTHORIZATION **************

In accordance with the State of Oregon FIRE NET Emergency Communications Plan as filed with Federal Communications Commission, permission is granted to operate mobile communication(s) equipment under the FCC license issued to the State of Oregon Fire Marshal, call sign #KBF817. ___________________________________________________________________ is authorized to utilize radio frequency 154.280 Mhz (FIRE NET) for the following activities: _____ Multi-agency, Mutual Aid Fire Ground Activities. _____ Conflagration Act Declaration. _____ Disaster or other Emergencies. _____ Hazardous Materials Incidents. This Authorization does not relieve the State FIRE NET user from compliance with any law, rules, regulations, or restrictions imposed by the federal government, the State of Oregon, any county, or local jurisdiction. Failure to comply with the Federal Communications Commission Laws, Rules, and Regulations, or the State Fire Marshal FIRE NET Emergency Communications Plan, can be deemed as evidence of noncompliance and may result in suspension of this Letter of Authorization. ______________________________________ __________________________ Oregon State Fire Marshal Date



APPLICATION

OREGON OFFICE OF STATE FIRE MARSHAL STATE FIRE NET - HAZARDOUS MATERIAL COMMUNICATIONS SYSTEM

BASE STATION RADIO REQUESTS

FOR PUBLIC SAFETY USE

The State Fire Marshal (SFM), in conjunction with the Interagency Hazard Communication Council/State Emergency Response Commission Communications Advisory Committee, has installed a State FIRE NET and Hazardous Materials Communications System. If your agency is interested in receiving authorization to operate on the State FIRE NET System, please supply the following information to the SFM. The ___________________________________________________________________

(Name of Requesting Agency)

requests a Letter of Authorization to use emergency radio frequency 154.280 Mhz (hereafter called FIRE NET). The agency will utilize FIRE NET for the following purpose: (please explain.) A. Multi-agency fire ground activities (mutual aid). B. Conflagration Act activities. C. Governor-declared or other emergencies. D. Hazardous materials incidents.



Please explain your FIRE NET usage in the following areas: A. Area of radio coverage (county, square miles, etc.). B. Communication Center and/or location and city. C. 24-hour direct phone number to the Communication Center. D. Name of Person filling out form: _______________________________________ Agency Name: _____________________________________________________ Mailing Address: ___________________________________________________ Phone Number: ____________________________________________________ Fax Number: ______________________________________________________ Upon approval of the request, the State Fire Marshal shall initiate frequency coordination procedures in accordance with the Federal Communications Commission’s licensing guidelines. All base station applications will be licensed under the authorization of the State Fire Marshal. The requesting agency shall be responsible for all licensing fees and associated costs if applying on their own through FCC. The requesting agency will be issued a copy of the FCC license and a letter of authorization from the State Fire Marshal and shall abide by its details of use. Any violations of the letter of authorization, Management Plan of Federal Communications Commission’s rules and regulations may result in cancellation of the letter of authorization and removal of the FCC license. *Please mail to: Office of State Fire Marshal, 4760 Portland Road NE, Salem, Oregon 97305-1760, telephone number is (503) 373-1540, ext. 269.




FIRE NET USE AUTHORIZATION **************

In accordance with the State of Oregon FIRE NET Emergency Communications Plan as filed with Federal Communications Commission, permission is granted to: ___________________________________________________________________ to utilize radio frequency 154.280 Mhz (FIRE NET) for the following activities: _____ Multi-agency, Mutual Aid Fire Ground Activities. _____ Conflagration Act Declaration. _____ Disaster or other Emergencies. _____ Hazardous Materials Incidents. This Authorization does not relieve the State FIRE NET user from compliance with any law, rules, regulations, or restrictions imposed by the federal government, the State of Oregon, any county, or local jurisdiction. Failure to comply with the Federal Communications Commission Laws, Rules, and Regulations, or the State Fire Marshal FIRE NET Emergency Communications Plan, can be deemed as evidence of noncompliance and may result in suspension of this Letter of Authorization. ______________________________________ __________________________ Oregon State Fire Marshal Date



FIRE SERVICE RESOURCE INVENTORY REPORT

OREGON STATE FIRE MARSHAL Oregon State Police

4760 Portland Road N.E. Salem, Oregon 97305-1760

General Instructions: Please complete a separate report for your department and any other rural district or city protected by your department. Please call the Data Section, 503-373-1540 extension 236 or 237 if you have questions.

SECTION 5 - RADIO COMMUNICATION INFORMATION

LIST ALL RADIO FREQUENCIES AND INCLUDE PRIVATE LINE TONES (PLT)

FREQUENCY OF FIXED BASE STATION NAME OF FREQUENCY NET RX MHZ DECODE TX MHZ ENCODE

Example 153.890 127.3 154.385 127.3 “Red Net” or“Fire Channel 1” Primary _______ _______ ________ ________ ___________________________

Secondary _______ _______ ________ ________ ___________________________

Additional _______ _______ ________ ________ ___________________________

Additional _______ _______ ________ ________ ___________________________

Additional _______ _______ ________ ________ ___________________________

Additional _______ _______ ________ ________ ___________________________

If You Change Radio Frequencies or PLTs, Please Notify Our Office Within 30 Days.

Dispatch Center Location: ____________________________ Phone Number: ___________________________

MOBILE AND PORTABLE COMMUNICATIONS State Fire Net (154.280 MHZ) Cellular Phone

No. of Vehicles with: _________________________ No. of Vehicles with: ____________

No. of Portables: _________________________ No. of People with: ____________

OPERATIONS DIVISION Logistics March 2004

II-E-1 s/Mob Plan/Logist

E. LOGISTICS 1. GUIDELINES FOR MOBILE SUPPORT PREPARATION a. Preparation All mobile support preparation shall be in place on a continuing basis so

that, in emergency situations, mobilization can be accomplished swiftly and efficiently. When the Governor authorizes mobile support under the provisions of the Emergency Conflagration Act, the local fire chief of each political subdivision requested to furnish assistance shall provide personnel and adequate support materials for units dispatched and for other activities generated by the operations.

Local fire chiefs shall ensure that personnel dispatched under provisions

of the Act and this plan are properly trained and equipped to successfully discharge assigned emergency responsibilities.

Local fire chiefs must work with their fire defense board chief and local

emergency planner to develop plans to render aid and to support aid in their district. Development, maintenance, and continuous update of an inventory of available resources prior to an emergency are essential for successful operations during an emergency.

2. GUIDELINES FOR RECEIVING MOBILE SUPPORT

The political subdivision(s) receiving mobile support shall provide adequate logistical support for all of the units, personnel, and other activities generated by the emergency operation.

a) Locate outside support services 1) Public works 2) Disaster and emergency services 3) Other county and local government services 4) Volunteer services (American Red Cross, amateur radio

operators, granges, etc.) b) If there are no other support services, develop plans for availability

of:

1) Fuel, including gasoline, diesel and oil;



2) Certified fire apparatus repair;

3) Water supply;

4) Personnel support services, including:

(a) Mobile kitchens, food preparation and delivery; (b) Rehabilitation area with secure apparatus parking; (c) Drinking water including field supply; (d) Sanitary facilities.

c) Provide for emergency communications, including:

1) Back-up radios and batteries (high frequency);

2) Alternate communication (low frequency);

(a) Citizen band clubs such as REACT and Sheriff's Patrol; (b) Commercial communications systems; (c) Amateur radio clubs

d) Provide adequate maps for all responding units.

e) Develop interagency plans for traffic control, evacuations, security and public information.

3. REQUIREMENTS FOR PROVIDING MOBILE SUPPORT

a. Mobile support units ordered and dispatched by the state fire chief shall

be staffed and equipped with fuel and with rations sufficient to complete a transfer assignment for 48 hours of continuous operations from point of original dispatch. (See also page I-H-7, General Mobilization Standards)

a. Whenever possible, personnel shall be supplied by the agency furnishing the apparatus.

If the apparatus is co-staffed with personnel from other departments, the following guidelines apply:

1. The apparatus must be operated by someone certified by the agency furnishing the apparatus to operate that piece of apparatus.

2. Any department co-staffing apparatus is responsible for ensuring their insurance carrier is aware of the co-staffing arrangement.

3. Each department is responsible for billing for their employees. The original FSP-01 will be submitted to OSFM by the department providing the apparatus.

c. All personnel, including volunteers, shall be covered by workers’ compensation insurance.



d. Each apparatus shall have installed or portable FIRE NET capability. Strike team and task force leaders shall also have communications capability with each of their units.

e. Fittings shall have national standard threads or adapters provided.

f. Type I and Type II engines shall have SCBA for each position.

g. When a publicly owned vehicle cannot be provided, personally owned vehicles may be mobilized only with prior authorization by the state fire chief business manager or ERC manager. (See guidelines for claims, p. III-B-5.)

h. Prior authorization is required before replacement personnel may be mobilized.

4. STATE FIRE MARSHAL RESOURCE MOBILIZATION

CONFIGURATIONS

a. Interface

1) An interface strike team will have: a) One strike team leader with command vehicle; b) Capability to refill own water tanks; c) Five apparatus of like type.

2) An interface task force will have:

a) One task force leader with command vehicle b) Capability to refill own water tanks; c) Three Type I or Type II engines with off-pavement capability

(See Section 5, Definitions); d) One Type III engine. An interface capable Type I or Type II

engine may be substituted for a Type III engine. (See Section 6, Definitions);

e) One tender (See Section 6, Definitions).

3) A custom interface task force will have: a) One task force leader with command vehicle; b) Any mix of apparatus needed, including tenders. b. Urban Each urban strike team or task force shall have two master stream

devices.



1) An urban strike team will have: (a) One strike team leader with command vehicle (b) Capability to refill own water tanks; (c) Five like types of apparatus. 2) An urban task force will have: (a) One task force leader with command vehicle; (b) Capability to refill own tanks; (c) Three Type I and/or II engines (NFPA Pamphlet 1901).

(See Section 6, Definitions.); (d) One tender (See Section 6, Definitions.); and (e) One apparatus with elevated water capabilities; i.e.,

snorkel, squirt, ladder truck; 3) A custom urban task force will have: (a) One task force leader with command vehicle;

(b) Any mix of apparatus needed, including water tenders.

c. Transport Vehicles

A strike team/task force may include a transport vehicle when this additional vehicle is required to transport equipment and supplies for the strike team/task force. An additional driver is not authorized. The transport vehicle must be driven by someone assigned to an apparatus in the strike team/task force.

d. Assistant Strike Team/Task Force Leaders An Assistant Strike Team/Task Force Leader may accompany a Strike

Team/Task Force Leader in the Strike Team/Task Force Leader’s command vehicle. Assistant Strike Team/Task Force Leaders shall, at a minimum, be qualified as a Single Engine Boss/Company Officer.

5. DEFINITIONS a. “Strike Team” means a group of the same type of resources temporarily

assembled for a specific mission with a leader and common communications. Strike team resources vary depending upon the type of task they are performing.

b. “Task Force” means a group of varied resources temporarily assembled

for a specific mission with a leader and common communications. Task



force resources vary depending upon the type of task they are performing.

c. “Interface Fire” means a fire involving both natural and man-made fuels.

d. Apparatus Desired 1) Engines Staffing* Type I 1000+ gpm pump, 400 gal. tank 4 Type II 500 - 1000 gpm pump, 400 gal. tank 4 Type III Brush/Off-Road, 120 gpm pump, 300 gallon tank 3 Type IV Brush/Off-Road, 70 gpm pump, 750 gallon tank 3 Type V Brush/Off-Road, 50 gpm pump, 500 3 gallon tank Type VI Brush/Off-Road, 50 gpm pump, 200 3 gallon tank *Desired staffing may be exceeded only with prior authorization through the

state fire chief ERC.

2) Interface Capable Type I and Type II Engines

Consider the following: 1) Capability for initial attack on natural cover fires 2) Capability for operating on unpaved surfaces 3) Capability for shorter turning radius 4) Capability for climbing grades 5) Clearance (angles of approach and departure, ground clearance)

3) Tenders Type I 300 gpm pump, 5000 gallon tank 2 Type II 200 gpm pump, 2500 gallon tank 2 Type III 200 gpm pump, 1000 gallon tank 2 4) Special Request Units (Examples) 1) Ladder trucks 2) Medic units 3) Lighting units 4) Air cascades 5) Water rescue 6) Heavy rescue



7) Fire boats 8) Communication/command units 9) Fold-a-tanks 10) Apparatus service vehicles 11) Dry chemical 12) Compressed foam e. Overhead Management Personnel: Representatives of the state fire marshal or fire service who may be

dispatched to an incident to ensure and provide the overhead management of the incident, within a unified incident command structure.

OPERATIONS DIVISION Demobilization March 2004

II-F-1 s/MobPlan/Demobili

F. DEMOBILIZATION 1. PROCEDURES

a) It is the responsibility of the incident commander to be fully aware of the extent and capacity of resources at his disposal. The demobilization process is as important as mobilization in maintaining the incident commander's knowledge of resources available at any given time. The incident commander is responsible for ensuring that a demobilization plan is developed and distributed 24 hours prior to the first anticipated release. The plan will involve personnel from all functions.

b) Effective demobilization requires that personnel check out of service and

depart from the incident scene in an organized and responsible manner. The information also allows compilation of complete and accurate records of time, supplies, and equipment expended in handling an emergency incident.

2. RESPONSIBILITIES a. Planning Section Chief 1) Obtain incident command objectives, priorities and constraints on

demobilization. 2) Obtain identification and description of surplus resources, and their

probable release times, from general staff. 3) Prepare demobilization plan to include: a. Demobilization procedures; b. Demobilization implementation responsibilities; c. Resource release priorities; and d. Release procedures for resources 4) Coordinate demobilization plan with general staff. 5) Obtain approval from incident commander for the demobilization

plan. b. Incident Commander 1) Approve demobilization plan.

2) Ensure documentation is complete.



c. Strike Team/Task Force Leader 1) Coordinate and be accountable for personnel and equipment assigned

to the strike team or task force. 2) Ensure compliance with the demobilization plan and with proper

procedures, including debriefing and reports. 3) Ensure return of all cache equipment. 4) Notify fire defense board chief upon return to district.

d. Demobilization unit leader

1) Identify equipment damage and unsafe conditions requiring immediate attention or isolation for further evaluation;

2) Confirm that the strike team/task force leader has completed check-out with all sections and has returned cache equipment.

3) Confirm FSP-01 rosters are correct. e. OSFM ERC 1) Notify fire defense board chiefs that their resources are being

demobilized. Give departure times and estimated arrival times to home units.

2) Notify fire defense board chiefs that all resources are back at their duty stations.

f. Fire Defense Board Chief (of Responders) 1) Assist local fire chiefs as needed to file proper reports with the Office

of State Fire Marshal. 2) Notify personnel of time, date, and place of post-incident analysis.

g. Engine boss/company officer

1) Each engine boss.company officer shall report by radio or telephone to the State Fire Marshal Emergency Response Center the date and time personnel and apparatus returned to quarters.

h. Fire Defense Board Chief (of receiving district)

1) Coordinate return of defense district resources to mutual aid status. 2)Arrange for post-incident analysis in conjusnction with the incident commander(s).

3. DEBRIEFING



Debriefing should assemble critical information and lessons learned for

future reference and use. Debriefing should include: a. If any hazardous materials have been encountered or involved, provide

information for personnel exposure records; b. Evaluate personnel and confirm status of any injuries or illness prior to

release. May include critical incident stress activities and follow-up personnel names and phone numbers for future critical incident stress debriefing;

c. Summarize the activities of each section and, strike team, task force, or

other personnel and equipment, including topics for follow-up and positive reinforcement of their part in the incident. Provide written performance evaluations.

4. DEMOBILIZATION

a. All mobilized personnel will insure that their demobilization orders are validated;

b. Task force/strike team leaders will take roll to verify all personnel are

accounted for, all equipment is properly accounted for, and all forms are properly completed and signed;

c. Demobilization will include stops at the logistics and finance sections.

This is the time to communicate and sign-off on all emergency repairs on equipment. (The finance section chief must approve of these prior to demobilization.) Copy 2 of the signed and completed FSP-01 form is submitted to the state fire marshal resource/demobilization unit leader at demobilization check-out.

d. The leaders will inform their fire defense board chief of their release,

anticipated travel route, and estimated time of return;

e. The fire defense board chief will inform local fire chiefs that their personnel have been released;

f. Mobilized resources will return directly to their home agency or other

assignment;

g. All personnel will complete the forms and reports required of their assigned position.



h. When personnel arrive back at their home station, the local fire chief will inform the ERC of their arrival time.

i. Single resources will inform the state fire chief ERC that they are back in

quarters. 5. DEACTIVATION OF STATE FIRE MARSHAL’S EMERGENCY

RESPONSE CENTER The Office of State Fire Marshal Emergency Response Center will be

deactivated when: a. The emergency incident is under control as determined by the state fire

chief and the on-scene incident commander; or b. A state of emergency involving the emergency incident no longer exists

as declared by the Governor ; and c. All mobile resource support has returned to originating fire departments

or home bases. 6. ADMINISTRATIVE RECORDS

When the Governor authorizes mobile support under the provisions of the Emergency Conflagration Act, the fire chief of each political subdivision directed to furnish assistance shall keep accurate records of units dispatched, personnel and time employed, distances traveled, motor fuels consumed, supplies and repairs required, and other expenses incurred by the emergency operation. Such records shall cover the period of the emergency. All expenses incurred under the Act shall be reported within 60 days of the end of the emergency. (See Division III, B-2)

OPERATIONS DIVISION Incident Review March 2004

II-G-1 s/Mob Plan/Incidenr

G. POST INCIDENT REVIEW 1. GENERAL INFORMATION The long-term effectiveness of the Oregon Fire Service Mobilization Plan

depends upon the ability of the Office of State Fire Marshal to maintain a current plan and to ensure its efficient and cost effective operation. This depends largely upon periodic objective self-examination and review. Examination of the system's operation both in simulated drills and in actual emergencies affords the opportunity to recognize the effective aspects of the operation and to identify areas in need of improvement. Where improvement is needed, the review process should suggest possible procedural changes, areas where personnel might need additional training, and ideas for future policy reviews.

The success of an emergency response is highly dependent upon the ability

of the agencies to interact successfully with each other. Productive and successful relationships and communications with agencies at the state, county and local levels are critical to the success of the emergency response effort. Therefore, staff from cooperating agencies should be included, if possible, in the post-incident analysis.

Reviews must be structured to allow thorough evaluation and provide

feedback to participants. Reviews should promote change and improvements where necessary. It is important to avoid speculation as to what might have occurred had alternative courses of action been chosen. Therefore it is imperative that participants, particularly those with responsibility for conducting the reviews, avoid speculative statements. Discussions should avoid fault-finding and attempts to assign blame. The emphasis in all reviews should be on reinforcing successful procedures and developing ways to improve operations.

Reviews may be conducted at the local and state levels.



2. POST-INCIDENT ANALYSIS (LOCAL AND/OR STATE) a. Objectives 1) Provide an opportunity for participants to objectively review

operations in a constructive manner. 2) Identify effective procedures for future emergency operations. 3) Identify areas needing improvement and recommend necessary

changes to improve effectiveness. 4) Review efforts by fire services to incorporate cooperating agencies

into the emergency response framework and recommend necessary changes to improve effectiveness.

b. Participants (Local or state review process) Local chiefs; district chiefs; State Fire Marshal staff including Incident

Management Team and Emergency Response Center (ERC) personnel; task force leaders; and cooperating agencies’ representatives.

c. Local Review Process 1) The review will take place as soon after the incident as possible. If

all involved personnel are not able to attend, the fire defense board chief or incident commander should assign someone to collect input from those unable to attend the review.

2) Prior to the analysis, participants will gather applicable reports and

information. Local and fire defense board chiefs will prepare a brief report outlining positive and negative aspects of the operation, as well as recommendations for correcting problems. Other agency personnel involved in the incident should prepare a brief overview of fire events from their perspective.

3) Participants should separate issues and concerns into two

categories, local incident operations and state incident operations support.

4) Participants should make recommendations for resolving problems

and concerns that they have identified. 5) Participants should reach a consensus on procedural and

operational recommendations to improve effectiveness.



6) The district chief/incident commander(s) should forward state level

concerns and recommendations to the state fire marshal. 7) Reviews should generally cover the following functions and

activities: a) Activation or mobilization b) Transition from local and/or fire defense district level to state-

level action c) Command staff, including safety and public information d) Operations e) Planning f) Logistics g) Finance h) Value at risk, risk management and property loss i) Demobilization and transition of activity d. Intended Results 1) Participants should attempt to reach consensus on procedural and

operational recommendations for the Oregon Fire Service Mobilization Plan.

2) Fire defense board chiefs and incident commanders will reinforce

effective operational guidelines and procedures to ensure continued successful performance.

3) Fire services personnel and cooperating agency representatives

should identify positive aspects of the operation and incorporate recommendations for resolving areas of concern.

4) Recommendations regarding statewide issues and concerns will be

presented to the state fire marshal for review.

e. State Review Process

1) The state fire marshal may conduct a review of the incident and involve participants as outlined in section 2.b.

2) The state review may include the topics for post-incident review as

outlined in section 4.



3. INTERMITTENT POLICY REVIEW In order to maintain a current and effective emergency response policy,

periodic policy and activity reviews should be conducted at the discretion of the state fire marshal. In this event, state fire marshal staff will prepare a report summarizing the review and the issues discussed. The staff will also develop and distribute a plan to resolve issues identified during the review. The plan will identify:

1) Necessary action items; 2) Who will accomplish the action items; 3) A timeline for completion of the action items; and 4) The person or persons responsible for follow-up on the action

items. 4. TOPICS FOR POST-INCIDENT REVIEW AND DISCUSSION a. Incident Activation and Mobilization

1) Incident reporting and news media releases 2) Dispatching

3) Transportation and response 4) Personnel availability 5) Other b. Transition from local to state level involvement

1) Incident reporting 2) Request to invoke conflagration act 3) Briefing and special considerations 4) Size up 5) Scouting 6) Previous action(s) 7) Personnel and resources 8) Organization and overhead management 9) Other c. Command Staff 1) District/State coordination 2) Interagency liaison and cooperation 3) Safety 4) Incident objectives 5) Team organization and section interaction



6) News media releases; incident information officers’ coordination with local news media, affected public, and OSFM Public Information Officer at the ERC

7) Job assignments and effectiveness of performance 8) Other d. Operations (Ground and Air) 1) Organization 2) Communications and dissemination of information 3) Coordination among units 4) Action by other agencies and/or responsible parties 5) Use of resources 6) Safety 7) Job assignments and effectiveness of performance 8) Shift changes 9) Control action effectiveness 10) Other e. Planning 1) Organization 2) Situation unit 3) Resource unit 4) Shift plans/incident action plans 5) Interaction with other sections 6) Incident reports 7) Weather reports 8) Briefings 9) Job assignments and effectiveness of performance 10) Demobilization 11) Other f. Logistics

1) Organization 2) Services branch 3) Support branch 4) Fire camp and facilities 5) Communications 6) Job assignments and effectiveness of performance 7) Property control and inventory 8) Transportation 9) Interaction with other agencies 10) Other



g. Finance 1) Organization 2) Time keeping unit (personnel and equipment) 3) Claims unit 4) Commissary operation 5) Contract administration 6) Interaction with other agencies 7) Job assignments and effectiveness of performance 8) Other h. State Fire Marshal Emergency Response Center (ERC) Operations i. Demobilization and Transition Back to Local Forces 1) Priorities 2) Emergency conditions 3) Fiscal completion 4) State to district/local transition process 5) Activity reports 6) Rehabilitation 7) Return transportation 8) Other

OPERATIONS DIVISION Hazardous Materials April 2007

II-H-1 s/Mob Plan/Ohmerp1

H. HAZARDOUS MATERIALS


EMERGENCY CONTACT NUMBERS (Revised 4/07)

______________________________________________________________________ SPECIAL NUMBERS PHONE# Oregon Emergency Response System, 24 hrs. 1-800-452-0311 (Nationwide) located at Oregon Emergency Management 503-378-6377 (Salem) OEM FAX Number 503-588-1378 Office of State Fire Marshal Duty Officer 503-931-5732 - Cellular 503-370-1488 - Pager OSFM Emergency Response Center (ERC) 503-373-0001, 373-1999 &

378-6416 OSFM ERC FAX Number 503-378-5329, 373-7702 OSFM ERC Radio Number KBF 817 Office of State Fire Marshal FAX Number 503-373-1825 State Forestry Fire Dispatch 503-945-7455

Oregon State Police Dispatch Western Regional Dispatch Center (WRDC), Salem 503-375-3555 Southern Regional Dispatch Ctr, (SRDC), Central Pt. 541-776-6111 Department of Agriculture/Smoke Management Program 503-986-4701



1. Emergency Response Plan and Team Overview NW Area Contingency Plan The NW Area Contingency Plan was prepared by the Oregon

Emergency Management Division (OEM) in conjunction with the Oregon Emergency Response System Council (OERS Council). After review by the Department of Environmental Quality (DEQ) and others, it was adopted in early 1992. Formerly "Annex O", it sets forth the relationships and responsibilities for responses to oil and hazardous materials incidents involving: 1) Radioactive materials and waste; 2) Chemically hazardous materials and waste; and 3) Communicable disease agents. Oil includes gasoline, crude oil, fuel and lubricating oil, and other petroleum-based products.

It provides guidelines for coordinating local, state, federal, industry, and

volunteer emergency response resources. It does not provide specifics on how, or when, individual agents may respond. Such responses are made in accordance with each agency's responsibilities, limitations, and policies. The plan is not a functional set of emergency procedures. A copy of the plan is item (3) in this section.

2. Requests For and Activation of the Regional Hazardous Materials

Emergency Response Teams The Regional Hazardous Materials Emergency Response Teams

(RHMERT) are available upon request to provide assistance throughout the state. There are no costs to local agencies for this assistance. RHMERT expenses are funded by the state and from billings to the party responsible for the incident. Although the teams may be activated by calling them direct, the preferred method is through the Oregon Emergency Response System (OERS) at 1-800-452-0311.

The criteria in Standard Operating Guideline (SOG T-002) which

follows, have been established to serve as the basis for decisions as to when the RHMERT will be activated. Not all incidents warrant intervention of the RHMERT. In general, the teams respond when there is a hazardous materials emergency that local agencies and the responsible party are not able to control. The decision to respond may be made by RHMERT team leaders according to the criteria in SOG T-002. Where the decision is unclear or additional guidance is necessary, the State Fire Marshal Duty Officer will make the final determination.



SOG T-002 and attachments should provide a basic understanding of the RHMERT activation process and the location of the teams serving the various regions of the state. Questions concerning the RHMERT may be directed to the State Fire Marshal's Office at 503-373-1540 Extension 238 or 227 or to one of the team leaders.




HAZARDOUS MATERIALS EMERGENCY RESPONSE TEAMS STANDARD OPERATING GUIDELINE

SUBJECT: Decision to Respond to Emergency

Hazardous Materials Incidents.

Number: T-002

OBJECTIVE: Provide Guidance and Directions for

Making Decisions of Whether to Respond to an Incident.

OSFM Approved: Robert T. Panuccio, State Fire Marshal Adoption Date: January 1, 1991 Revision Dates: March 1, 1996

I. SCOPE This guideline applies to those response decisions made by response team leaders and/or the Office of State Fire Marshal Duty Officer. Decisions on automatic responses may be made only by response team leaders or the Duty Officer based upon these guidelines and the Decision Matrix. II. DEFINITIONS Duty Officer - The individual(s) designated by the State Fire Marshal to authorize the response to hazardous materials incidents, and to provide technical assistance to State Hazardous Materials Emergency Response Teams.

Response Team Leader - The person designated by the contract agency who, based upon experience, training and authority, has the ability to evaluate and direct response team activities. The Response Team Leader will function as the Group Supervisor or, in rare instances the Incident Commander, when operating within the Incident Command System.



III. GENERAL Before responding to a hazardous materials incident, a decision will be made whether the situation warrants a team response. Response decisions will be based upon the procedures in this guideline and the Decision Matrix.

A. If the team leader is unsure of a decision or the process, the State Fire Marshal Duty Officer may be contacted.

B. If the team leader contacts the State Fire Marshal Duty Officer and

receives authorization for response, the State shall provide reimbursement. C. Failure by the team leader to follow these guidelines or to receive

authorization for response from the State Fire Marshal Duty Officer in making initial response decisions may result in the denial for reimbursement of team response costs.

D. Incidents for which reimbursement by the State is denied may be

reviewed. The Team Administrator may request review for reimbursement to the Teams Advisory Group chair or delegate. The review panel shall consist of three randomly chosen TAG representatives or team leaders. If review by the panel indicates that response was appropriate, the amount of reimbursement shall be negotiated and reimbursement by the State shall be made.

IV. STANDING ORDERS FOR AUTOMATIC RESPONSES Hazardous Materials Emergency Response Teams may automatically respond to any incident beyond the capabilities of local responders. The incident must involve a hazardous material spill, leak, explosion, or injury, (or potential thereof) with immediate threat to life, environment, or property. In all cases the duty officer should be notified as soon as possible through OERS.

Specific instances of automatic responses include but are not limited to:

A. A transportation incident involving release or potential release of an

identifiable hazardous material; B. Hazardous materials incidents at "fixed sites" (e.g., manufacturing facility

with known hazards); C. An incident with multiple, incapacitated victim(s) of unknown causes; D. A spill or release with known, visible environmental impact (e.g., dead

fish, vegetation); E. A request by another State Hazardous Materials Emergency Response

Team (e.g., for back up);



V. RESPONSES REQUIRING PRE-APPROVAL BY STATE FIRE MARSHAL DUTY OFFICER

A. "Working" drug labs will be reimbursable ONLY if pre-approved by the

State Fire Marshal Duty Officer.

VI. UNAUTHORIZED AND NON-REIMBURSABLE RESPONSES Unauthorized and non-reimbursable hazardous materials responses include but are not limited to:

A. "Cold" drug labs. B. Requests for clean-up of a hazmat incident not involving the mitigation of

a spill or leak. C. Local responses not meeting the State response criteria. D. Stand-by time when no emergency situation has occurred.

VI. DECISION MATRIX The Decision Matrix and guidelines for its use are attached to this document. VII. HAZARDOUS MATERIALS DUTY OFFICER CONTACT When application of this guideline and the Decision Matrix do not produce a clear decision, or results in a decision inconsistent with the leader's professional judgment, the Team Leader may contact the State Fire Marshal Duty Officer. If the State Fire Marshal Duty Officer cannot be reached by using the established call down procedures, decisions to respond may be made without his/her concurrence. ATTACHMENTS:

1. Emergency Response Team Regions (Map) 2. Hazardous Materials Teams Incident Response Decision Matrix 3. Description of Team Boundaries 4. Emergency Response Team Contact Numbers 5. Regional Response Dispatch Approval Process 6. Guidance for Local Dispatch Office



OREGON HAZARDOUS MATERIALS EMERGENCY RESPONSE TEAM REGIONS MAP



DESCRIPTION OF REGIONAL TEAM BOUNDARIES

HazMat 1 - Beginning at the Pacific Ocean and the Southern Lane County Border intersection, east along the Southern Lane County Border to the intersection of the West Klamath County Border, south along the West Klamath County Border to the intersection of the North Jackson County Border, west along the North Jackson County Border to the intersection of the North Josephine County Border, west along the North Josephine County Border to the intersection of the East Curry County Border, south along the East Curry County Border to the intersection of the Northern California State Border, west along the Northern California State Border intersecting the Pacific Ocean, north along the Pacific Ocean to the point of beginning. HazMat 2 - HazMat 2 covers all of Lane County which begins at the North West corner at Mile Post 196 on Highway 101 (Neptune State Park) then continues South on Highway 101 to Mile Post 168 just past Dune City. Turning West following the Lane/Douglas County Line to just South of Cottage Grove at Mile Post 169 on I-5, continuing to follow the Lane/Douglas County Line to the Lane/Douglas/Klamath County Line junction (Emigrant Butte). Then turn Northwest to Mile Post 63 on Highway 58 (Willamette Pass Ski Area). Still heading Northwest following the Lane/Deschutes County Line past Elk Lake and just East of Mount Bachelor (The Pacific Crest Trail) to Mile Post 40 on Highway 242. Turning East following the Lane/Linn County Line crossing Highway 126 at Milepost 56 continuing to just North of Marcola, crossing I-5 at Milepost 204, continue Eastward crossing Highway 99E at Mile Post 21 and Highway 99W at Mile Post 105. Heading Eastward to the Pacific Ocean (back at Neptune State Park). HazMat 3 - Beginning at the Columbia River at the City of Portland eastern services boundary, head south following Portland service boundaries to the Willamette River. South along the Willamette to the Clackamas/Marion County lines. East on southern Clackamas County border to the western boundary of the Warm Springs Indian Reservation. North on Warm Springs western border to Highway 26. North on Highway 26 to junction of Highway 216. East on Highway 216 to junction of Highway 97. North on Highway 97 to Columbia River. West on Columbia River to Portland City boundary the point of beginning. HazMat 4 - The response are of the HazMat #4 Team is North to the Klamath County Line, West to the Klamath County Line, East to the Lake and Harney County Lines, South to the California-Oregon State Line, and North to the Lake County Line.



HazMat 5 - The Northwest corner of HazMat Team 5's area begins at the Northern boundary of Lincoln County at the coast line. The Western boundary moves South along the coast line to the Southern Lincoln County Line. The Southern line then moves East following the Southern Lincoln County Line until it intersects with the Southern Linn County Line. Continue East along the Southern Linn County Line until it intersects with Deschutes County Line. The Eastern boundary heads north following the Eastern Linn County line to Marion County, then follows the Eastern Marion County Line to its intersection with the Wasco and Clackamas County Lines. The Northern boundary then continues West along the Northern Marion County Line until it reaches the Eastern edge of Scott Mills Fire District. Then, drop South in a Westerly direction along Scott Mills Fire District's Eastern boundary to Drakes Crossing's Eastern boundary. The Northern boundary continues West until it reaches the Eastern and Southern boundary of Marion County Fire District #1. The Northern boundary then follows the Southern boundary of Salem Fire Department's response area to the Willamette River. The Northern boundary then continues along the Eastern boundary of Polk County (excluding the area in Polk County protected by Salem Fire Department) until it intersects with Yamhill County. The Northern boundary then continues West along the Northern Polk County Line to the intersection with Lincoln County. The line then continues along the North Lincoln County Line to its intersection with the coast. HazMat 6 - The Northern boundary begins at the Eastern most point of McGuire Island on the Columbia River and follows the Oregon-Washington State Line West and Northwest along the Columbia River to the intersection of the Western boundary of the Columbia County. The Western boundary follows the Columbia/Clatsop County Line South from the intersection of that line with the Oregon-Washington State Line to the intersection with the Southern Columbia County Line. The Southern boundary is the entire Southern Columbia County Line extending from the Columbia/Clatsop line eastward to the intersection with the Multnomah County Line. From that point, South and East, the boundary includes all current protected areas served by the Portland Fire Bureau. HazMat 7 - Beginning at the Southwest corner of Deschutes County East to the Harney County line Northward following the Deschutes, Crook and Jefferson County lines to the John Day river, North along the John Day river to the Sherman/Wasco County line. West and Northwest on the Sherman/Wasco County line to Highway 216. West on Highway 26 South along the West sides of Warm Springs Indian Reservation, Jefferson County and Deschutes County lines to starting point.



HazMat 8 - The Southwest corner of HazMat #8 begins at the Josephine County and Curry County borders and the California State border. North along the Curry County Line to the Douglas County Line. East along the Douglas County Line to the Klamath County Line. South along the Klamath County Line to the borders of Jackson County and the State of California. West along the Oregon and California border to the Curry County Line, point of beginning. HazMat 9 - The northwest corner of Region 9 begins in Astoria at the Columbia river, proceeds south along the coast to the Tillamook-Lincoln County line. East to Polk County line, then north to Yamhill County line. East following the Yamhill-Polk county lines to Marion County. South along the Willamette River to the city limits of Salem. Following the City of Salem city limits (to include Salem in region 9) it continues east following the Marion County Fire District boundary. The eastern boundary of Region 9 now heads north following Fire District boundaries to include the fire districts of Drakes Crossing, Silverton, Scotts Mill, Mt. Angel, Monitor, Canby, West Linn and Lake Oswego. It follows the easterly boundary of Tualatin Valley Fire and Rescue. Then continues north following the Washington County line to the Columbia-Clatsop county line where they intersect. The boundary then follows the Clatsop-Columbia county line north to the Columbia river. Then west along the Columbia River to Astoria. HazMat 10 - Beginning at the Columbia River, at the mouth of the John Day River continue south following the John Day River to a point where the river heads east at the Wheeler-Jefferson County line. Continue south and east following the Wheeler County line to the intersection of the Wheeler-Crook-Grant county lines. Continue south along the Crook-Grant-Harney county line. Continue south along the western border of Harney County to the Nevada State line. From this western border, all lands to the Idaho border on the east and north to the Washington State line. Region 10 also includes portions of the Idaho counties of Adams, Canyon, Gem, Payette, and Washington within the following fire district boundaries: Council, Cambridge, Midvale, Weiser City, Weiser Rural, Payette, Payette Rural, Indian Valley, Fruitland, Emmett, Gem Co. Rural, New Plymouth, and Parma Rural. HazMat 11 - The Region 11 boundaries are identical to the Clatsop County boundaries.



OFFICE OF STATE FIRE MARSHAL HAZARDOUS MATERIALS EMERGENCY RESPONSE TEAM

CONTACT NUMBERS Revised 3/6/97

Team# Team Name Contact Dispatch Business HM01 Douglas Co.(Roseburg) Greg Bullock (541)440-4471 673-4459 (Douglas Co. #2) Mike Hansen 673-5503 HM02 Eugene Duty Chief

Station (541)687-5111

687-5415 341-5878

HM03 Gresh/Mult Clayton Martin (503)823-1905 618-2590 HM04 Klamath/Lake Dave Ormsby (541)884-4876 885-2056 Dave Penicook 885-2056 Mick Mulvey 885-2056 John Spradley 885-2056 HM05 Linn/Benton Kevin Kreitman (541)928-6911 917-7704 Cellular: 979-7583 Corvallis Jim Day (541)757-6911 757-6470 HM06 Portland Bill Henle (503)823-1905 823-3946 Cellular 823-8500 Pager 323-6093 HM07 Redmond Karl Johannsen (541)548-5921 548-5921 Kent Barnes HM08 So. Oregon Duty Officer 776-7206 Mark Burns 770-4453 Dan Marshall 535-4222 Keith Woodley (541)482-5211 482-2770 HM09 Tualatin Team Leader

Sherry Arasim Cell Phone: Pager:

(503)531-0175

649-8577 649-8577 970-6269 299-7682

Eastern Oregon: HM10 Hermiston Steve Frazier (541)567-5519 567-8822 Jim Stearns HM12 LaGrande Corky Gillies (541)963-1017 963-3123 Bruce Weimer HM14 Ontario Randy Simpson (541)889-7266 881-3230 HM11 Astoria Lane Wintermute (503)325-4411 325-2345 Lenard Hansen 325-2345 Mike Campbell 325-2345 HM15 Coos Bay Randy Carpenter (541)269-8911 269-1191 OSFM State Fire Marshal

State Fire Marshal Office

Duty Officer Chief Deputy

Pager: (503) 370-1488 Cell Phone: (503) 931-5732 Business # (503) 378-3473 Pager: (503) 375-4066

OERS Oregon Emergency Response System

1-800-452-0311 (in Oregon) or 1 (503) 378-6377

OPC Oregon Poison Control David Chandler

1-800-452-7165 (503) 494-8968

494-7799



DISPATCH APPROVAL PROCESS




REGIONAL HAZARDOUS MATERIALS EMERGENCY RESPONSE TEAM GUIDANCE FOR LOCAL DISPATCH

Description of Incident: Incident # STANDING ORDERS FOR AUTOMATIC RESPONSE YES NO A. Is this a transportation incident involving release or potential release of an IDENTIFIABLE hazardous material?

B. Is this an " Operating Drug Lab"? (Request by local law enforcement agency) (Must have SFM Duty Officer approval for team response)

C. Is this incident at a "Fixed Site"? (e.g., Manufacturing facility with known hazardous chemicals)

D. Are there are multiple, incapacitated victims of unknown causes? E. Is there a known, visible environmental impact? (e.g., dead fish, dead vegetation)

F. Is this a request from another State HazMat team? G. Is this a request from the State Fire Marshal Duty Officer? If the answer to ANY of the above questions is "YES" contact the Regional Hazardous Materials Emergency Response Team. If ALL answers are "NO," Contact team leader for decision matrix. Location of Incident: Cross Street / Route: Contact Name: Call Back No. Calling Jurisdiction: Call Back No. Business Name: REQUEST NOTIFICATION YES NO RHMERT PHONE NO: DUTY BATTALION CHIEF PHONE NO: OERS PHONE NO: 1-800-452-0311 STATE FIRE MARSHAL DUTY OFFICER PAGER: 1-503-931-5732



4. Oil and Hazardous Materials Emergency Response Plan (Formerly Annex "O")

OREGON EMERGENCY OPERATIONS PLAN OIL AND HAZARDOUS MATERIALS EMERGENCY RESPONSE PLAN

(For inland spills and non-coastal waters) Prepared by: Oregon Emergency Management Oregon Department of Environmental Quality Reviewed by: Oregon Emergency Response System Council Oregon Fire Chiefs’ Association Oregon's Interagency Hazard Communication Council Oregon Local Emergency Planning Committee

In Case of Emergency Notify:

9-1-1

and

Oregon Emergency Response System

1-800-452-0311 (In Oregon) 503-378-6377 (Out-of-State)

DISCLAIMERS: 1. This plan is a description of the state system for dealing with oil and hazardous

materials emergencies. It does not carry the force of law. This is not an operational procedure to be used during an emergency.

2. The phone numbers listed in this plan may be subject to change at any time and

need to be verified periodically. (presented to the EQC on 3/12/92) (last correction to phone #s: 3/18/97)



OREGON EMERGENCY OPERATIONS PLAN OIL AND HAZARDOUS

MATERIALS EMERGENCY RESPONSE PLAN

TABLE OF CONTENTS

PART A

SECTION Page I. Purpose and Scope 19 II. Definitions of Key Terms 22 III. Oregon's Emergency Preparedness Program 25 A. Coordinated Plans and Procedures B. Trained Personnel C. Regional Hazmat Response Team D. Hazmat Information IV. Key Elements of Oregon's Emergency Response System 27 A. Notifications B. Communications Systems C. Incident Management 1. Emergency Response 2. Stabilization and Control 3. Cleanup and Restoration D. Emergency Operation Centers E. Technical Assistance - Government F. Technical Assistance - Industry G. Volunteer Services H. Public Information V. Responsibilities of Local, State, Federal Agencies, 35 Industry and Volunteer Organizations A. Local and Regional Responders B. State Agencies C. Federal Agencies D. Indian Nations E. Adjacent States F. Industry G. Volunteer Organizations



SECTION Page VI. Categorization of Emergencies by Severity 48 A. Unusual Incidents B. Minor Incidents C. Medium Incidents D. Major Incidents E. Security Incidents VII. Response Activities Dependent on Incident Severity 52 A. Incident Management Structure B. Roles and Responsibilities

PART B I. County and City Title III Plans 57

Related Resource Materials Available From: Office of State Fire Marshal 503-373-1540 4760 Portland Rd., NE Salem, Oregon 97305 ----------------------------------------- SFM Communication Plan and Procedures SFM Information Systems Directory SFM Annual Hazardous Materials Incident Report SFM Hazardous Substance Annual Survey Oregon Emergency Management 503-378-2911 595 Cottage Street NE Salem, Oregon 97310 ----------------------------------------- State of Oregon Emergency Operations Plan Oregon Emergency Response System Monthly Report Oregon Emergency Response System Annual Report Oregon Department of Environmental Quality 503-229-5913 811 SW Sixth Avenue Portland, Oregon 97204 --------------------------------------------------- Oregon Oil and Hazardous Materials Emergency Response Plan Oregon Oil and Hazardous Materials Spill Contingency Plan for the Oregon Coast, Columbia River and Willamette River to Willamette Falls



PART A, SECTION I PURPOSE AND SCOPE The purpose of Oregon's Oil and Hazardous Materials Emergency Response Plan is to describe the statewide system for responding to oil and hazardous materials emergencies, excluding those in coastal water or the lower Columbia river. Hazardous materials include radioactive materials and waste as well as chemically hazardous materials and waste and communicable disease agents. Oil includes gasoline, crude oil, fuel and lubricating oil, and any other petroleum based product. The plan has been developed in cooperation with all levels of government and industry. The plan describes the typical roles and responsibilities of all responders. It identifies who will be in charge of an incident. It provides guidelines for coordinating local, state, federal, industry and volunteer emergency response resources. Oregon's Oil and Hazardous Materials Emergency Response Plan has been developed to satisfy ORS 401, 453.347, 466.620 and 469.611 and to be part of the requirements of Title III Section 303 of the Superfund Amendments and Re-authorization Act of 1986. RELATIONSHIP TO OTHER PLANS This plan is consistent with the DEQ's Oil and Hazardous Materials Spill Contingency Plan, all county and local plans submitted to the State as part of Section 303 of Title III (see Part B for list of plans) and is a hazard-specific part of the Oregon Emergency Operations Plan. It is intended to be consistent with the Federal Government's National and Regional Contingency plans. It is also intended to be consistent with any LEPC developed plan. See "related resource material." SUMMARY OF THE SYSTEM Local governments will assume the lead role during the emergency phases of an incident while state and federal agencies will provide local government with technical support and access to hazardous materials teams during the emergency phases of an incident. State or federal agencies shall assume the lead role for directing the cleanup and site restoration. At some incidents federal agencies may request \ be requested to assume incident command and apply federal resources during emergency operations. The spiller is legally responsible for reporting the incident, performing cleanup or hiring a cleanup contractor and disposing of the spilled materials. Volunteer organizations may be requested to provide for; the basic social needs of the victims, some types of environmental cleanup, and some types of wildlife rehabilitation



Section I, (cont.) BACKGROUND In 1986, ODOE and DEQ were directed to develop a statewide plan for responding to oil and hazardous materials emergencies. Hazardous materials include radioactive materials and waste, as well as chemically hazardous materials and waste, and communicable diseases. Oregon's Oil and Hazardous Materials Emergency Response Plan which described in detail the State's hazardous materials emergency response system was completed and adopted by the Environmental Quality Commission in January of 1987. The Plan satisfied Oregon Revised Statutes ORS 469.611 (ODOE) and 466.620 (DEQ) and was incorporated as ANNEX O in the State's Emergency Response Plan, replacing the outdated Annexes O and P. In October of 1986, Congress passed the Superfund Amendments and Re-authorization Act of 1986. The third section of the act, known as Title III requires local governments and industry to work together to develop hazardous materials emergency response plans. Title III also requires the state to set up a SERC to designate local emergency planning districts in the state and appoint local emergency planning committees for each district. The local committees would then develop hazmat plans that focus on chemical hazards in their district. In July of 1987, the SERC designated the entire state as a local planning district and appointed a committee of representatives from all the groups identified in Title III. The State LEPC is composed of approximately 30 members who met for the first time in September 1987 and have continued to meet on a periodic basis. The LEPC has provided guidance to local planners in the form of model local hazmat plans patterned after ANNEX O and a set of local plans review criteria, as well as policy guidance on a number of issues. As part of its obligations under Title III, the LEPC was required to complete its hazardous materials emergency response plan by October 7, 1988. At its October 1988 meeting the LEPC adopted the existing State Hazardous Materials Emergency Response Plan, ANNEX O. The plan was adopted with the understanding that it would: 1. be revised to describe the present status of hazmat response

capability in Oregon. 2. include all the local Title III plans submitted to the LEPC as

supplements to the State Plan.



Section I, (cont.) EXCEPTIONS: Incidents not covered by this Plan. Nuclear Reactor accidents, which are addressed in the Oregon Department of Energy's Trojan Emergency Plan, a part of the State Emergency Operations Plan. Military Weapons or Weapons Related Materials incidents which will be directed by the U.S. Department of Defense or Energy, with the exception of Umatilla Army Depot Activity (UMDA) which is coordinated by OEM. The ODOE will coordinate local and state assistance. Under the National Contingency Plan (NCP) spills into Coastal Waters of the United States may be directed by the U.S. Coast Guard and spills to inland waters may be directed by the EPA. The State of Oregon response is addressed in the Oil and Hazardous Materials Spill Contingency Plan for the Oregon Coast, Columbia River, and Willamette River to Willamette Falls. (This zone includes coastal rivers to the head of tide and the Pacific Ocean to the three mile limit, the Columbia River to the Washington State border and the Willamette River to Willamette Falls.) The DEQ will coordinate state assistance to the Coast Guard if requested. LIMITATIONS Part A of this plan provides a framework for the State Hazardous Materials Response System. It is not meant to be a functional set of emergency procedures. Specific emergency procedures for each of the county and local planning areas (if other than Oregon LEPC) are contained in Part B of this document if submitted to LEPC. Likewise the hazard assessment portions of the plan and the pre-incident plans required by Title III are contained in the individual county and local plans in Part B. In addition, the State Fire Marshal's Office maintains a statewide computerized database of facilities and the hazardous materials that are stored in those facilities above established thresholds. That information is immediately available to emergency responders through a computerized dial-up system (HAZ-COM telephone number) and by hard copy.



PART A, SECTION II DEFINITIONS OF KEY TERMS Emergency Operations Center (EOC) means site from where local, state and federal agencies coordinate off-scene support to on-scene responders. Emergency Service means those activities provided by state and local government to prepare for and carry out any activity to prevent, minimize, respond or to recover from an emergency. Hazardous Material (Hazmat) means any element, compound, mixture, solution or substance which, when spilled or released into the air or into or on any land or waters of the state, may present a substantial danger to the public health, safety, welfare or the environment. See also OAR 340 Div. 108, ORS 453.307 (4). Hazardous Materials Technicians mean individuals who are trained and equipped for hazardous material response. This includes trained individuals from DEQ, State Fire Marshal's Office, members of Hazmat teams and Regional Radiological Technical Assistants (RRTAs) who are trained in radiation response and certified by the Oregon Department of Energy and the Oregon Health Division. Incident means any event, that results in a spill or release of oil or hazardous materials. Action by emergency service personnel will be required to prevent or minimize loss of life or damage to property and/or natural resources. Incident Commander (IC) means the one individual in charge at any given time of an incident. During the emergency phases the Incident Commander will usually be an official of the local lead agency. During cleanup and restoration the Incident Commander will normally be a lead state agency official. The Incident Commander will be responsible for establishing a unified command with all on-scene coordinators when unified command is appropriate. Incident Command Post means the location where field commands are given. The Incident Commander and the OSCs direct the on-scene response from this location. Incident Command System (ICS) means the combination of facilities, equipment, personnel, procedures, and communications operating with a common command structure. Lead State Agency means the agency which will coordinate state support to local government. The lead may change from one state agency to another as a particular phase of the incident ends and another begins. In all cases, the Lead State Agency will communicate with the local emergency response agencies concerning any hand-off from



Section II (cont.) state to local government, and final disposition of the incident. State agency response may be by radio, teletype or actual presence at the incident. Oil means gasoline, crude oil, fuel oil, diesel oil, lubricating oil, sludge, oil refuse or any other petroleum-related products. (See also OAR 340-Div. 108) On Scene Coordinator (OSC) means the individual on-scene responsible for coordinating the resources at each respective level of government. OSCs may include: - Local On-Scene Coordinator (LOSC) - State On-Scene Coordinator (SOSC) - Federal On-Scene Coordinator (FOSC) Public Information Officer (PIO) means a person designated by the Incident Commander who, in coordination with the lead state agency, provides information to the public and media. Regional Hazardous Materials Response Team means a team of local emergency responders trained, equipped and organized to respond to oil and hazardous materials incidents in a given geographic area. Responsible Party means the person or firm who by law is [strictly] liable for clean-up of any spill or release. PRP means potentially liable. Radiation Emergency Response Team (RERT) is a group composed of individuals from the Oregon Health Division Radiation Control Section. This team will respond to any radioactive materials incident. Unified Command means the method by which local, state and federal agencies will work with the Incident Commander to: 1. Determine their roles, responsibilities, and objectives for a given incident. 2. Select a strategy to achieve agreed upon objectives. 3. Deploy resources to achieve agreed upon objectives.



ACRONYMS DEQ - Department of Environmental Quality ECC - Emergency Coordination Center EPA - Environmental Protection Agency EOC - Emergency Operations Center FEMA - Federal Emergency Management Agency Hazmat - Hazardous Material(s) IC - Incident Commander ICS - Incident Command System LEPC - Local Emergency Planning Committee OERS - Oregon Emergency Response System ODOE - Oregon Department of Energy OEM - Oregon Emergency Management Division ODOT - Oregon Department of Transportation ORS - Oregon Revised Statutes OSC - On Scene Coordinator OSFM - Office of the State Fire Marshal OHD - Oregon Health Division OSHD - Oregon State Highway Division OSP - Oregon State Police PIO - Public Information Officer PRP - Potentially Responsible Party RERT - Radioactive Emergency Response Team RHMRT - (Oregon) Regional Hazardous Materials Response Teams RRT - (Federal) Regional Response Team RRTA - Radiological Emergency Technical Assistant UMDA - Umatilla Army Depot Activity SERC - State Emergency Response Commission USCG - U.S. Coast Guard



PART A, SECTION III

OREGON'S FOUR-PART EMERGENCY PREPAREDNESS PROGRAM

A Coordinated Plans and Procedures

Oregon's Oil and Hazardous Materials Emergency Response Plan provides a description of the statewide hazmat response system and outlines the responsibilities of all those who may be involved in a hazardous materials incident. It provides for a coordinated state agency response as well as detailed plans for how each of the counties and cities in the state will respond. The plans have been reviewed for consistency and will be exercised and updated periodically as needed.

B. Trained Personnel The goal of Oregon's hazardous materials training system is to organize and

coordinate the development and delivery of cost effective, quality hazardous materials training and education opportunities for all who need training in the state. The program will consist of providing basic hazmat training to all who need it and to provide discipline specific hazmat training to identified target groups. A hazardous materials proficiency series consisting of specific qualification levels will be provided for first responders. The hazmat training program is coordinated through the State Fire Marshal's Office.

C. Regional Hazardous Materials Response Teams To ensure a reasonable emergency response time to all parts of the state, a system

of state funded regional hazardous materials response teams consisting of highly trained individuals has been developed. The teams are equipped and trained by the state and manned for the most part by individuals from local fire departments and other emergency providers. Teams are located in Douglas County, Eugene, Gresham/Multnomah County, Linn-Benton Counties, Portland, Redmond, Southern Oregon, Tualatin Valley, Hermiston, Astoria, LaGrande, Ontario and Coos Bay. (See attachment 1 for a map of the response regions which lists the team leaders and the contact telephone numbers).



Section III (cont.) D. Hazardous Materials Information

A computerized call-up system has been developed by the Office of the State Fire Marshal. The system provides data on the location and type of hazardous materials stored around the state. It also provides technical information on various hazardous materials and guidance on emergency response procedures. Other information on hazardous materials can be obtained from state and federal agencies and industry. (See Section IV - E, and F, Technical Assistance). This plan together with the information system, the training program and the regional teams is designed to insure that all emergency responders are adequately prepared for hazmat incidents.



PART A, SECTION IV

Key Elements of Oregon's Emergency Response System A. Notifications 1. Local Notification - shall be through 9-1-1. 2. State Notification - Spills of reportable quantities (as defined in OAR 340-108), that involve oil or hazardous materials must be reported by the spiller to the Oregon Emergency Response System (OERS) 1-800-452-0311 (out of state 503-378-6377). Local agencies are also requested to notify OERS when responding to incidents. OERS is managed by the Oregon Emergency Management Division. Depending on the type of incident the OERS duty officer will notify the appropriate lead state agency and other agencies as necessary. 3. Federal Notification - Some spills, depending on quantity and type of material spilled, also require the spiller to notify federal agencies (40 CFR Part 302, Table 302.4). Notification shall be through the National Response Center (NRC) 1-800-424-8802. The NRC is managed by the U.S. Coast Guard. 4. Hazmat Team Notification - Incidents which cannot be controlled by local resources may require the services of a Hazmat Response Team. Notification of need for this assistance shall be made to OERS, and RHMRT dispatch approved and coordinated by the OSFM. B. Statewide Emergency Communications Oregon FIRE NET (VHF frequency 154.280 MHZ) provides a statewide communications network dedicated to assist Oregon's fire services and participating state agencies in coordinating response to fire related activities, response to hazardous materials incidents, and Governor-declared emergencies. It is coordinated by the State Fire Marshal's Office and operated by the Oregon Emergency Management Division. C. Incident Management 1. Emergency Response - A hazardous material incident may involve a variety of local, state, federal and private sector resources. No single agency will have the necessary resources to carry out all response activities. In addition, there may be overlapping authorities and responsibilities. Because speed is so important during an emergency, coordination among the responding agencies is essential. A centralized command structure will be needed. (See Figure I)



Figure 1. INCIDENT MANAGEMENT The following diagram depicts the command structure described in Section IV.B. The bold outlined box indicates the Incident Commander. The "local" on-scene coordinator (OSC) would be the Incident Commander (IC) unless otherwise designated. For a minor incident this structure may not proceed beyond the fourth box. For a major incident the command structure builds during the emergency phase as various agencies and levels of government arrive on scene. The structure decreases as the incident is controlled. EMERGENCY RESPONSE STABILIZATION AND CONTROL CLEANUP AND RESTORATION THE SIZE OF THE INCIDENT WILL DETERMINE THE APPROPRIATE AGENCY TO TAKE CONTROL OF THE CLEANUP ACTIVITY State and/or Federal OSC

Unified Command

State OSC

Unified Command Federal Local OS IC

County OSC

Unified Command Regional State Federal Hazmat OSC OSC

CountyOSC

Unified Command Regional State Hazmat OSC

Local IC

Unified Command County Regional OSC Hazmat

Local IC

Unified Command

Emergency Agency Reps

First Public Safety Officer

Discovery

Incident



Section IV, Part C. 1. Emergency Response (cont.) a. Incident Command The first public safety official on scene will assume incident command. The person will: (1) Assess the situation. (2) Activate the local emergency response system. (3) Initiate actions to protect the public. b. Local Incident Command The lead local emergency response agency predesignated in local plans shall: (1) Assume incident command upon arriving on scene. (2) Designate a local on-scene coordinator (LOSC) for local resources. (3) Establish an appropriate incident command post. (4) Be in charge of and responsible for all emergency response operations.(See Sections 5B and 7B). c. Unified Command The Incident Commander will also set up a unified command system if more than one level of government is involved. All on-scene coordinators (OSCs) shall have a representative at the command post who will work with the Incident Commander. (See Figure 1). d. Change of Command Incident Command will remain at the local level until emergency operations which include stabilization and control activities are completed unless: (1) The local resources are overwhelmed and the Incident Commander requests one of the other on-scene coordinators to assume control. (2) The incident occurs in areas of federal jurisdiction, such as defense

installations or United States waters, in which case, the federal govern-ment will be the Incident Commander. (Section 105, CERCLA).

(3) If necessary, Oregon statute grants the Governor authority to assume

command of emergency operations (ORS 469.671 and ORS 401.115)



Section IV, Part C (cont.) 2. Stabilization and Control

Under most circumstances, the incident command will remain at the local level during the stabilization and control phase of a response. If requested, a state or federal agency could assume control. Several levels of government may be involved in this phase. The Incident Commander and OSCs are expected to work within a unified ICS.

3. Cleanup and Restoration a. State Incident Command

Once the emergency is over, local responders expect to return to normal duties. At a mutually agreed upon time, the local Incident Commander would usually turn command over to the lead state agency who will then direct cleanup and restoration. Local agencies may need or choose to remain involved. Command could remain at the local level, however if a local government undertakes or contracts for cleanup. They may be held responsible for costs. Cleanup and restoration activities include:

(1) Compliance with cleanup standards (2) Restoration of environment and site (3) Investigation of cause (4) Assessment of damages (5) Enforcement actions (6) Cost recovery b. Federal Command

The federal on-scene coordinator (FOSC) could also assume command if requested by the state or if the incident occurs in an area under federal jurisdiction (See 1,d above).

D. Emergency Coordination Centers (ECCs). During major incidents, the heads of local and state agencies will meet at ECCs to coordinate their off-scene support to on-scene operations. The federal government can activate the Regional Response Team (RRT) to coordinate federal off-scene support. The RRT is composed of representatives from all affected federal agencies and states in the region.



Section IV, Part D, ECCs (cont.)

1. The local ECC will be activated by the head of local government in coordination with their emergency manager.

2. The State ECC will be activated by the Governor or by the Administrator of

the Emergency Management Division in coordination with the state OSC. The State ECC is located at the Oregon Emergency Management Division office at 595 Cottage Street NE in Salem.

3. The Federal Regional Response Team (RRT) will be activated by the chairman

of the RRT when there is a major incident or upon request from the federal OSC or a member of the RRT. The Regional Response Team is in Seattle.

E. Technical assistance. Assistance from state and federal agencies will be provided to on-scene responders. It would usually be in the following sequence:

1. By the Lead State Agency who will contact the local Incident Commander. Lead State Agencies are: DEQ - for oil and chemically hazardous materials incidents. Can provide information on chemical characteristics, environmental effects, control, cleanup and disposal of hazardous materials. (For details, see pages 37) Contact through OERS at 1-800-452-0311. OHD - for all incidents involving hazards to human beings and for all communicable disease agents. Can provide information on public health effects of hazardous materials including chemical, radiological, physical and biological hazards. (See pages 38, 39) Contact through OERS at 1-800-452-0311. ODOE - for radioactive materials transportation incidents (See page 38) Contact through OERS at-800-452-0311. OSFM - For information and guidance on the presence and quantities of hazardous materials at fixed sites, characteristics and hazards of the materials and appropriate control techniques. (For details, see pages 37, 38) Contact through OERS at 1-800-452-0311.



Section IV, Part E 2. By Other State Resources

a. The Poison Control Center at 1-800-452-7165 outside Portland or 503-494-8968 in the Portland area provides 24 hour toxicological information, medical treatment and decontamination advice to on-scene responders. b. The Pesticide Analytical Response Center (PARC) at 503-731-4025 provides information on pesticide related health (not treatment related) and environmental exposure from drift or contaminated water. Contact through OERS after hours, 1-800-452-0311. c. The Public Utility Commission for information on motor carrier and rail shipments of hazardous materials at 503-283-5790 ext. 250. Contact through OERS after hours, 1-800-452-0311.

3. By locally available specialists, including Hazardous Material Specialists and Regional Radiological Technical Assistants. 4. By Regional Hazardous Materials Response teams who have access to extensive computer and print libraries on hazardous materials and control methods. 5. By the State Radiation Emergency Response Team. 6. By Federal specialists.

a. For incidents involving radioactive materials, response teams may be dispatched from the US Department of Energy, Richland Operations, or from adjacent states. The Oregon DOE or Health Division will activate this help. b. For oil or hazardous materials spills on U.S. waters, in the coastal zone, the US Coast Guard will respond directly. It will provide the Federal OSC and the Incident Commander. (DEQ will operate under the OHMSCP). For spills on inland waters, EPA may provide an OSC and Incident Commander. The state will notify the Coast Guard and EPA of all spills on U.S. waters. The lead state agency will coordinate state support and provide technical assistance to the Federal OSC. Local agencies will provide emergency functions such as fire suppression and emergency medical help. Hazmat Teams will provide limited assistance upon request. Contact through the National Response Center at 1-800-424-8802.



Section IV, Part E. Technical Assistance (cont.)

c. For technical advice about the effects of specific materials on public health, the Agency for Toxic Substances and Disease Registry provides 24 hour service at 1-404-452-4100. d. Several agencies within the Federal government can also provide technical support for both inland and coastal spills (see Section V).

F. Special Technical Assistance. For certain types of hazardous materials incidents assistance is available from industry:

1. CHEMTREC is an off-scene 24 hr. emergency information service operated by the Chemical Manufacturers Association Chemical Transportation Emergency Center. 1-800-424-9300. CHEMTREC can supply chemical and safety data as well as contacts to product manufacturers. It can activate a number of industry based response actions including:

a. The CHLOREP team for chlorine incidents which is currently fielded by the ELF Atochem, North America Inc. in Portland (503-228-7655). b. CHEMNET - An industry-wide mutual aid program activated by the shipper. c. Response teams for Pesticides, Hydrogen Cyanide, Hydrogen Fluoride, Phosphorus and Liquefied Petroleum Gas.

2. The Association of American Railroad's Bureau of Explosives for incidents involving the railroads. 1-800-826-4662 (24 hrs.) 3. Clean Rivers Cooperative, a nonprofit organization of petroleum companies which contracts to control and cleanup oil spills on the lower Columbia and Willamette Rivers.

G. Volunteer Services.

1. American Red Cross - can offer emergency relief in the form of food, shelter and clothing. (See phone book for nearest office). 2. Salvation Army - can provide emergency food, shelter and clothing. (See phone book for nearest office).



Section IV, Part G. Volunteer Services (cont.)

3. Amateur Radio Emergency Service - can provide radio communications through a network of amateur radio operators. Contact through local emergency services director/coordinator.

4. Other locally available volunteer services.

H. Coordination of Public Information The news media can provide an important public service by distributing information about the nature of an incident. Successful emergency operations require accurate and timely public information. Public information will be coordinated between on-scene and off-scene operations. A Public Information Officer (PIO) will be designated by the Incident Commander to issue information about the incident. The PIO will issue information provided by the Incident Commander and in coordination with the lead state agency information representatives. The lead state agency will see to it that the PIO has accurate public health information. The lead state agency will issue information in coordination with the PIO. I. Financial Assistance FEDERAL ASSISTANCE

Financial assistance to local governments for performing temporary emergency measures needed to prevent or mitigate injury to human health or the environment associated with the release or threatened release of any hazardous substance, pollutant or contaminant is available under section 123 of CERCLA. EPA has published a regulation under 52 CFR 39396. Financial assistance to state and local governments for oil spill response related expenses is available under the Federal Oil Pollution Act of 1990. Procedures for collection are being finalized by the US Coast Guard. STATE ASSISTANCE Abandoned Chemicals - The Oil and Hazardous Materials Fund may be used by DEQ to contract for emergency removals of materials presenting public health and environmental risk if the owner, property owner, or responsible party is unable to act. This assistance may be on a cost reimbursement basis.



Section IV, Part I Financial Assistance (cont.) Drug Lab Chemicals - DEQ's Drug Lab Cleanup Fund (requests must come through a law enforcement agency). Financial reimbursement is also available through the State Fire Marshal's Office for Hazmat Team response within the terms of the response contract.

SECTION V Responsibilities of Local, State and Federal Agencies, Industry and Volunteer Organizations A. Specific responsibilities of Local and Regional Responders. 1. Local Agencies a. Provide personnel who have been trained in Hazmat emergency response. b. Provide an Incident Commander and establish a command post. Establish a unified command with other government agencies depending on the incident. Activate the local EOC as appropriate. c. Undertake emergency response actions including:

- Incident Verification - Notifications - Initial hazard determination - Initial measurements to detect concentrations of materials if possible - Communications - Life-saving/rescue - Emergency medical care - Fire Fighting - Security (site perimeter, traffic and crowd control) - On-scene liaison with other parties - Providing public information - Evacuation - Shelter - Pet and Livestock Care - Designate Local OSC



Section V, (cont.) These activities are generally shared among local fire, law enforcement, emergency medical, public works, health departments, etc. Refer to PART II of this document for the individual county and local plans. 2. Regional Hazmat Response Teams; RHMRTs and RRTs, and Hazmat Specialists. Under the direction of the Local Incident Commander, and as appropriate in

communication with the lead state agency(s), these specialists verify or help establish the following:

- Spill containment. - Hazard determination. - Measurements of concentrations of materials. - Contamination control. - Control of exposure for emergency workers and the public. - On-scene liaison. - Initial decontamination (if necessary). - Environmental protection measures. - Support to hospital emergency room (if possible and necessary) for contamination control.

B. Specific Responsibilities of State Agencies Primary Coordination Agencies 1. Oregon Emergency Management Division (OEM)

a. Maintains 24-hour notification and coordination capability through OERS b. Notifies lead state agency, other notifications made as needed or upon request c. Activates, operates and maintains the State's Emergency Operations Center. d. Provides and/or coordinates state-wide communications systems.

2. Oregon State Police (OSP)

a. Acts as initial Incident Command Agency until local command agency is on scene, or if no local agency is available. b. Provides law enforcement support including traffic control.



Section V. (cont.) Primary Responsible Agencies for Oil and HazMat. 1. Department of Environmental Quality (DEQ)

Provides technical assistance during oil spills and hazardous materials incidents, particularly related to the clean-up phase of the operation. - Receives notification via OERS. - Provides technical assistance and advises on necessary protective actions. - Evaluates the environmental implications of a spill, in coordination with OHD,

evaluates possible public health effects. - Coordinates state support to on-scene personnel in cooperation with OEM. - Coordinates public information with local PIO. - Liaison with federal agencies, adjacent states, private industry (shippers,

carriers, etc). - Collects and analyzes water, soil, vegetation or tissue samples. - Identifies clean-up requirements. - Works with industry to insure that clean-up/restoration is done to specified

standards. - If necessary, coordinates with the Governor to exercise the Governor's authority to protect

health, safety and the environment. - Insures that materials are disposed of in appropriate manner. - Investigates causes and pursues enforcement action. - Assesses environmental damage.

2. Office of the State Fire Marshal (OSFM)

- Provides technical assistance during the initial phases of the incident, including information on materials stored at sites.

- Receives notification via OERS. - Provides technical assistance and advises on necessary protective actions. - Authorizes dispatch of Hazmat Regional Response Teams. - In cooperation with DEQ, considers the environmental implications of spill

and control measures. - In cooperation with OHD and PCC, evaluates possible health effects. - In cooperation with DEQ and OEM, arranges state agency support to on-scene

personnel. - In cooperation with DEQ, supports dissemination of public information with

the local PIO. - Provides training and planning assistance to fire service agencies, local and

state agencies, and other first responders. - Acts as a liaison with federal agencies, adjacent states, private industry

(shippers, carriers, etc). - Arranges for fire service response to on-scene operations when the

Conflagration Act is initiated through the Governor.



Section V. (cont.)

- Through field deputies, provides communications, logistics and other support to the local Incident Commander.

- Provides fixed site information on oil and hazardous materials from the Hazardous Materials Database.

- Maintains a Hazardous Materials Incident Reporting System. - Maintains a Fire Service Hazmat Equipment Resource Directory. - In cooperation with OEM, maintains hazardous materials incident

communications through the FIRE NET radio system.

Primary Response Agencies for Radiation Incidents 1. Oregon Department of Energy (ODOE)

a. Is the Lead State Agency for transportation emergencies involving radioactive materials.

- Provides training, drills and exercises. -Coordinates the distribution of radiation detection equipment. - Provides coordination of plans and procedures. b. Acts as Lead State Agency during a transportation specific radiation

emergency. -Receives notification via OERS. -Assumes the role of Lead State Agency. -Provides technical assessment and protective action recommendations. -In cooperation with OEM, coordinates state support operations to on-scene

personnel. - Coordinates release of public information with local PIO. - Provides liaison with federal agencies, adjacent states, private industry

(shippers, carriers, etc). - Insures that clean-up/restoration from incidents is done to specified

standards. - If necessary, coordinates with the Governor to exercise the Governor's

authority to protect health, safety and the environment. 2. Oregon Health Division (OHD) Is the Lead State Agency for radiation

emergencies involving fixed sites.

-Receives notification via OERS. -Assumes the role of Lead State Agency. -Provides technical assessment and advises on necessary protective actions. - Coordinates public information with local PIO.



Section V. (cont.)

-Provides liaison with federal agencies, adjacent states, private industry (shippers, carriers, etc)

-Insures that clean-up/restoration from a radiation incident is performed. - Investigates cause. - Assesses damage. - Coordinates mortuary services.

State Agencies Capable of Providing Specific Expertise 1. Oregon State Highway Division (OSHD)

a. Notifies OERS and local emergency response agencies if OSHD is first on the scene. b. Closes state highways and re-routes traffic when requested and necessary. c. Provides personnel and barricades to implement a closure and detour. d. Will direct spiller to start immediate clean-up if incident occurs on state highways.

2. Oregon State Parks and Recreation Department (OSPRD)

a. Notifies OERS and local emergency response agencies if first on the scene. b. For an incident affecting a state park, ocean shore, or state scenic waterway OSPRD personnel assist other agencies in crowd/traffic control and provide equipment and facilities as available.

3. Oregon Department of Fish and Wildlife (ODFW)

a. Notifies OERS and local emergency response agencies if first on the scene.

b. Responds to incidents that could degrade land or water to the point that fish or wildlife would be adversely affected, or their habitat degraded or destroyed. c. Evaluates and documents the impact on fish and wildlife and assesses monetary damages against the responsible party for losses of fish, wildlife or habitat.



Section V. (cont.) d. Provides advice, counsel, and logistical support to other agencies as available.

4. Oregon Department of Forestry (ODF)

a. Notifies OERS and local emergency response agencies if first on the scene, or upon receiving a report from a forest operator. b. In emergency response situations, ODF personnel act as first responders, awareness level as defined by Oregon OSHA rules. c. Ensures that an operator/landowner takes initial remedial action on pesticide and oil spills if the spill occurs on lands regulated under the Oregon Forest Practices Act, and will communicate subsequent clean-up direction to operators as provided by the DEQ. d. If requested by the Lead State Agency, the ODF is capable of mobilizing a substantial response organization to provide support to emergency responders (radio systems, dispatch and command center trailers, public information personnel, kitchens and other support services). e. ODF will respond directly as a landowner to any incident on lands managed by the ODF.

5. Public Utility Commission (PUC)

The PUC has specific responsibilities related to motor carrier, railroad and air transportation incidents. PUC will investigate transportation incidents after the scene has been stabilized.

6. Oregon Department of Agriculture (ODA)

a. Provides some technical information on pesticides and fertilizers. b. Evaluates the adverse impact of an accident on agricultural resources (crops and dairy products). c. Provides laboratory analysis capability. 7. Oregon Occupational Safety and Health Agency (OR-OSHA) OR-OSHA investigates injuries and fatalities.



Section V. (cont.) 8. Oregon Military Department (OMD)

OMD comprises both Army and Air National Guard units assigned to the State of Oregon. In a major incident OMD could provide site security, administer first aid, care for evacuees, transport personnel, and assist in the recovery, identification and disposition of the deceased.

9. Oregon State University (OSU)

a. Provides training in toxicology, chemistry and other technical fields related to hazardous materials. b. OSU can provide a wide variety of expertise on a non-emergency basis. c. Operates the Extension Toxicology Network and the Oregon Toxicology Information Center which can provide specific toxicological information. This service can be accessed through PARC.

C. Specific Responsibilities of Federal Agencies Technical assistance for oil spills and hazardous material incidents is available from a variety of Federal Agencies. The following section briefly summarizes their roles as outlined in the National Contingency Plan. Primary Federal Agencies 1. The United States Coast Guard (USCG) provides:

a. Expertise and management of Federal Programs in domestic/international fields of port safety and security, maritime law enforcement, ship navigation, safety of vessels and marine facilities. b. Pre-designated federal on-scene coordinator (FOSC) for the coastal zone if a federal response is required.

c. Continuously manned facilities which can be used for command, control, and surveillance of oil discharges and hazardous substance releases occurring in the coastal zone.

2. The Environmental Protection Agency (EPA) provides:

a. Predesignated on-scene coordinator (FOSC) for the inland zone if a federal response is required. b. Scientific support coordinator for responses in inland areas.



Section V. (cont.)

3. The Department of Defense (DOD) assumes incident command if an incident involves defense related materials It acts as the lead response agency within the designated National Security Area. 4. The Department of Energy (USDOE) provides assistance to the FOSC and Incident Commander during radiation incidents. Help is available from their Richland Operations Office.

Other Federal Agencies

1. The Department of Transportation (DOT) offers expertise in the requirements for packaging, handling and transporting regulated hazardous materials. 2. The Department of Agriculture (USDA) provides expertise in managing agricultural, forest, and wilderness areas. USDA's Soil Conservation Service provides predictions of the effects of pollutants on soil and their movements over and through soil. 3. The Department of Commerce (DOC), through National Oceanic and Atmospheric Administration (NOAA), provides:

a. Scientific expertise on living marine resources and their habitats. b. Scientific Support Coordinator (SSC) who will coordinate scientific support for responses and contingency planning in coastal and marine areas. They can assess hazards that may be involved,

predict movement and dispersion of oil and chemicals through trajectory modeling and provide information on sensitive coastal environments. c. Information on actual and predicted hydrologic, and oceanographic conditions for marine, coastal, and inland waters. They can provide charts and maps, including tide and circulation information for coastal and territorial waters and for the Great Lakes. d. Information on actual and predicted meteorological conditions through the National Weather Service.

4. The Army Corps of Engineers has specialized equipment and personnel for maintaining navigation channels, removing navigation obstructions and maintaining hydroelectric facilities.



Section V. (cont.) 5. The U.S. Navy is knowledgeable in ship salvage, shipboard damage control and diving. It has an extensive array of specialized equipment and personnel that can be used for collection, containment and removal of pollution materials. 6. The Department of Health and Human Services (HHS) is responsible for providing assistance on all matters related to the assessment of health hazards at a response, and protection of both response workers and the public's health. Includes the Agency for Toxic Substances and Disease Registry (ATSDR) which provides advise to health care providers in cases of public health emergencies and coordinates assistance from the Center for Disease Control (CDC), NIOSH and the FDA. 7. The Federal Emergency Management Agency (FEMA):

a. Provides advice and assistance to the OSC on coordinating civil emergency planning and mitigation efforts with other federal agencies, state and local governments, and the private sector. b. In the event of a major disaster declaration or emergency determination by the President, FEMA will coordinate all federal disaster or emergency actions with the FOSC.

8. The Department of the Interior (DOI) has jurisdiction over the National Park System, National Wildlife Refuges and Fish Hatcheries, forest and grazing lands, and certain water projects in western states. In addition, bureaus and offices have relevant expertise as follows:

a. Fish and Wildlife Service: Fish and wildlife, including endangered and threatened species, migratory birds, certain marine mammals; habitats, resource contaminants; laboratory research facilities. b. Geological Survey: Geology, hydrology (groundwater and surface), and natural hazards. c. Bureau of Land Management: Minerals, soils, vegetation, wildlife, habitat, archeology, wilderness, hazardous materials, etc. d. Minerals Management Service: Manned facilities for Outer Continental Shelf oversight. e. Bureau of Mines: Analysis and identification of inorganic hazardous substances.



Section V. (cont.)

f. Office of Surface Mining: Coal mine wastes, land reclamation. g. National Park Service: Biological and general natural resources expert personnel at Park units. h. Bureau of Reclamation: Operation and maintenance of water projects in the west; engineering and hydrology; and reservoirs. i. Bureau of Indian Affairs: Coordination of activities affecting Indian lands. j. Office of Territorial Affairs: Assistance in implementing the National Contingency Plan in American Samoa, Guam, the Trust Territory of the Pacific Islands, and the Virgin Islands.

9. The Department of Labor (DOL), through the Occupational Safety and Health Administration (OSHA), provides the OSC with advice, guidance, and assistance on:

a. Hazards to workers involved in removal or control of oil discharges and hazardous materials releases. b. The precautions necessary to reduce risk to worker health and safety.

D. Responsibilities of Indian Nations Indian tribes have sovereign governmental powers within federally recognized reservations. If resources are available they will respond to incidents that occur on their reservations. The tribes should familiarize themselves with this plan and make their plan consistent with state and local plans. a. Confederated tribes Warm Springs Police/Fire 541-553-1171 BIA 541-553-2411 Umatilla Police Chief 541-278-0550 BIA 541-276-3811 Siletz 541-444-2679 541-444-2532 1-800-922-1399



Section V. (cont.) Burns-Paiute 541-573-2088 541-573-2793 Grand Ronde 503-879-5215 Cow Creek--Band of the Umpquas 541-672-9405 541-839-4635 Coos Bay 541-267-5454 541-267-4612 Chemawa Indian School 503-399-5721 503-399-5755 Klamath Tribe 541-782-2219 E. Responsibilities of Adjacent States The agencies responsible for hazardous material incidents in Idaho, Washington, Nevada and California are: 1. Washington

a. Department of Ecology - lead state agency for spill response and cleanup. (360) 407-6300. b. Department of Emergency Management - lead agency for notification and coordination. (360) 459-9191

2. Idaho

a. Division of Environment - lead state agency for coordination of spill response. (208) 334-5879. b. Emergency Medical Services - lead agency for notification. 24 hour number: (800) 632-8000 in state or (208) 327-7422 out of state.

3. California

a. Office of Emergency Services - lead agency for notification and coordination. (800) - 852-7550 in state, (916) 427-4341 out of state.



Section V. (cont.)

b. California Highway Patrol - lead state agency for response to incidents on all freeways and state owned highways. (916) 445-2211.

c. California Fish & Game - 4. Nevada

a. Division of Emergency Management - lead state agency for notification and coordination. 24 hour number (702) 687-5300. Day number (702) 687-4240. b. Divisions of Environmental Protection - lead state agency for hazardous materials incidents - (702) 687-5872, after hours through DEM as above.

F. Responsibilities of Industry

1. Title III Section 303 of SARA requires private industry to work with the state and local governments to plan for hazardous materials incidents that could occur at their facilities. Private industry is responsible for seeing that their emergency operations plans are consistent with this plan and with local plans. To facilitate this coordination, industry has sponsored local planning groups known as CAER (Community Awareness and Emergency Response) committees in a number of areas in the state. 2. Private industry is responsible for responding to emergencies as required by law unless otherwise directed by the government agency with jurisdiction to enforce the applicable law. Private industry is responsible for cleanup and site restoration when required by law.

3. When requested and if possible, private industry will provide expertise and resources to local and/or state government to help mitigate the effects of a hazardous materials incident. Private clean-up contractors can provide resources, equipment and knowledge on the removal and disposal of contamination.

G. Volunteer Organizations Volunteer organizations such as Red Cross, the Salvation Army and Amateur Radio Operators can provide public assistance in the form of food, clothing, shelter and communications during incidents where the public welfare is affected. Refer to the County and Local Plans in PART II of this document for details on volunteer capabilities. Refer also to the individual plans of the volunteer agencies in their respective geographic area.



SECTION Vl

Categorization of Emergencies by Severity The following section categorizes oil and hazardous materials incidents by the severity of the threat to public health or the environment. Five types of emergencies are defined by increasing severity. The actual severity of an incident is dependent on the amount of material spilled, the location, the toxicity of that material and potential for exposure. Thus a spill involving thousands of gallons of a material with low toxicity could be a minor incident if it poses no public health or environmental threat. On the other hand, a small spill of an extremely toxic material, or a spill in a very sensitive location, could be a major incident if people are exposed or the environment is severely threatened. The type and level of emergency response is dependent on the severity of the incident. These are described below. Section VII depicts the responsibilities of the various responders and the activities that must be performed during each of the 5 types of incidents. Types of Incidents A. Unusual Incident An event which is out of the ordinary. No oil or hazardous materials are released. Public health and safety may be threatened. Examples:

1. Mechanical breakdown of a vehicle carrying high-level radioactive shipment, Class A explosives or highly toxic materials requiring it to be parked at one location for a long period of time. 2. Fire at a facility storing or utilizing hazardous materials. The materials which are not initially involved in the fire. 3. Abandoned drums discovered, no release.

B. Minor Incident An incident involving the spill or release of a small amount of oil or hazardous materials. Public health, safety and environment are not immediately threatened. A potential exists for the incident to escalate.



Section VI, Part B (cont.) Examples:

1. Vehicle or fixed site incident with a small spill or release of oil or hazardous materials. 2. Discovery of abandoned oil or hazardous materials with a small spill or release of products. 3. Vehicle accident with a potential release of radioactive materials. 4. Fire or explosion involving small quantities of oil or hazardous materials.

C. Medium Incident An incident resulting in a localized release of oil or hazardous materials (i.e. still on site). The health and safety of people and emergency workers in the immediate area may be threatened if protective actions are not taken. A probable environmental impact exists. It may involve activation of the Oregon Emergency Operations Plan. Example:

1. Accident involving transport of oil or hazardous materials which results in release of substance to air, ground or water in amounts sufficient to pose threat to public health or the environment. 2. Package or container containing radioactive materials crushed or damaged during handling. 3. A fire or explosion at a facility which utilizes hazardous material. 4. An incident which results in a significant amount of uncontrolled radioactive material. 5. Discovery of abandoned oil or hazardous materials being released to environment and posing a threat to public health or the environment.

D. Major Incident An incident resulting in a spill or release of oil or hazardous materials which requires evacuation or sheltering of nearby residents or businesses or which causes a serious environmental threat. It will probably involve activation of the Oregon Emergency Operations Plan.



Section VI, Part D (cont.) Example:

1. Truck, rail or fire incident with radiologically contaminated smoke or toxic vapors. 2. Shipping accident resulting in a large release of oil or hazardous materials to a waterway. 3. Radioactive material directly involved in fire or explosion at a fixed facility, resulting in spread of material, or significant accidental exposure to radiation. 4. A fixed facility or transport incident resulting in a major release of toxic fumes to air or hazardous materials to public waters used for drinking water or important to fish and wildlife or other beneficial uses. Results in serious public health and/or environmental impacts.

E. Security Incident Threatened or actual sabotage or demonstration of civil disobedience. Security events are further classified as follows:

1. Blockage of a shipment of hazardous materials. 2. Threatened or actual sabotage to the shipment.

SECTION VII Appropriate Response Activities are dependent on: *. The kind of response that is needed. *. The number of agencies and levels of government that must respond. *. The roles and responsibilities of those that do respond. A minor incident may involve only local government emergency responders and a simple command organization. A major incident may involve many responders from different levels of government who can provide specialized expertise or resources. Such an incident requires a unified command structure. An incident may escalate into a major one or decrease to a minor one as more information becomes available about its severity.



Section VII, (cont.) The following section takes each of the 5 types of incidents and depicts the incident management structure and the typical roles and responsibilities of the various responders. A. Typical Roles and Responsibilities 1. UNUSUAL INCIDENT

An event which could or does involve oil or hazardous materials. No materials are released but a potential public health and safety threat exists. The situation would normally be handled by local emergency response crews with standard emergency equipment. If the situation escalates, outside assistance might be needed.

Roles and Responsibilities

On Scene Off Scene -------- --------- RESPONSIBLE PARTY RESPONSIBLE PARTY - Notifies 9-1-1 and OERS - Acts to resume normal - Acts to resume normal operations operations - Assesses risks LOCAL AGENCIES LEAD STATE AGENCY(S) - Assures public safety -Assists responsible party - Assists responsible party and provides technical - Coordinates public information assistance if needed. 2. MEDIUM INCIDENT

An incident resulting in a localized spill or release of oil or hazardous materials (i.e., within several hundred feet). The health, and safety of people and emergency workers in the immediate area may be threatened if protective actions are not taken. A probable environmental impact exists. It may involve activation of the Oregon Emergency Coordination Center. The situation will require state technical assistance and a Regional Hazmat team which can provide specialized equipment and expertise.



Section VII, (cont’d.)

Roles and Responsibilities On Scene Off Scene -------- --------- FIRST PUBLIC SAFETY OFFICER LOCAL EMERGENCY MANAGEMENT - Notifies 9-1-1 and OERS - Provides support to on scene - Assumes initial command operations - Assesses the hazard - Sets up ECC if necessary - Activates local emergency response system - Initiates actions to protect RESPONSIBLE PARTY the public - - Provides operational support - Provides information about materials LOCAL INCIDENT COMMANDER - Assumes command upon arriving on scene - Responsible for: LEAD STATE AGENCY - rescue - Provides technical support - emergency medical to incident commander if - fire suppression necessary - security (traffic/crowd control) - Coordinates with local - notifications agencies to provide public - communications information - on-scene liaison - Coordinates with responsible - public information party to assure cleanup - hazard determination - Contracts for cleanup if no responsible party - initial protective actions - decontamination control RESPONSIBLE PARTY - Notifies OERS and NRC as required - Provides support to Incident Commander - Cleans up or contracts for cleanup - Acts to resume normal operations



Section VII, Part D (cont.) 3. MAJOR INCIDENT

An incident resulting in a spill or release of oil or hazardous materials that requires the evacuation or sheltering of nearby residents or businesses or that is a serious environmental threat. It will probably involve activation of the Oregon Emergency Operations Plan. The situation will require state technical assistance, a Regional Hazmat Team, and if needed, Federal assistance.


On Scene Off Scene -------- --------- FIRST PUBLIC SAFETY OFFICER LOCAL EMERGENCY MANAGEMENT - Notifies 9-1-1 - Provides support to on scene operations - Assumes initial command - Set up ECC if necessary - Assesses the hazard - Activates local emergency RESPONSIBLE PARTY response system - Provides operational support - Initiates actions to protect to on-scene responders the public - Provides information about materials LOCAL INCIDENT COMMANDERS LEAD STATE AGENCY - Assumes command upon arriving on scene - Provides technical support - Responsible for: to Incident Commander if necessary rescue - Coordinates with local agencies to emergency medical provide public information fire fighting - Coordinates with responsible security (traffic/crowd party to assure cleanup control) - Contracts for cleanup if no notification responsible party. communications on-scene liaison public information STATE EMERGENCY MANAGEMENT hazard determination - Provides support to on scene initial protective actions if needed decontamination control - Activate state ECC if needed



Section VII, Part D (cont.) RESPONSIBLE PARTY - Notifies OERS and NRC (as required) LOCAL HOSPITAL - Provides support - Treats injured to Incident Commander - Maintain contamination control procedures - Clean up or contracts cleanup - Acts to resume normal operations 4. SECURITY INCIDENT

Threatened or actual sabotage incident or a civil disobedience or demonstration event are further classified as follows. The situation would normally involve local emergency response crews and law enforcement agencies.


On Scene Off Scene LOCAL AND STATE LAW ENFORCEMENT LEAD STATE AGENCY - Responsible for: - Provides technical notifications assistance to law protection of shipment enforcement agencies crowd and traffic control about nature of guidance for unnecessary delay shipment liaison with shipper (defense related) RESPONSIBLE PARTY - Supports law enforcement

Threatened or Actual Sabotage to Shipment or Material



Section VII, Part D (cont’d.) LOCAL AND STATE LAW ENFORCEMENT LEAD STATE AGENCY - Responsible for: - Technical assistance to notifications , (including OERS) on-scene operations protection of shipment investigation and arrests - Initiates state emergency of saboteurs response plan (if necessary) avoidance of unnecessary delay with federal law enforcement agencies LOCAL INCIDENT COMMANDER - Responsible for on-scene operations as necessary and possible Initiates emergency response plan



PART B Reserved space for:

County and City Title III Plans,

and any additional plan framework needed to meet LEPC requirements.

copies of Title III plans are available from the LEPC and can be requested through the Office of State Fire Marshal

OPERATIONS DIVISION Other Hazards April 1997

II-I-1 s/Mob Plan/Otherhaz

I. OTHER HAZARDS 1. OVERVIEW This section was developed to give local fire services a listing of potential

functions and needs during other hazard emergencies. Local fire services are usually called upon for assistance, in one form or another, for just about all local emergencies.

This section also recommends the development of local hazard specific

plans for those hazards common to each local area. Such plans should be developed in conjunction with the county emergency manager.

The State Fire Service Mobilization Plan can be used as a tool to provide

assistance for local fire services. Reimbursement is only available for declared conflagrations.



2. RECOMMENDATIONS FOR “HAZARD-SPECIFIC” PLANS To be prepared for all types of emergency incidents, it is important to know

and have at hand information on all resources in the State so that they can be quickly and easily accessed. During the course of an incident situation, one must work closely with the Incident Commander to ensure that correct resources are identified, of sufficient quantity, on hand when needed, properly utilized, released, and returned when no longer needed.

The closest available unit concept may, but in some cases may not, be the

appropriate resource to fill the needs of the Incident Commander in any given incident. Many factors must be considered in ascertaining the appropriate resource. Consider geography, terrain, environment, ground cover or lack of, access, type(s) and size(s) of structures, the people, their culture, the means of communication, both internal and external, and the economy.

It is recommended that the local fire service work with their county

emergency management agencies to develop hazard specific plans using the format established by the State Office of Emergency Management.

Hazard specific plans should include resource identification and response,

mitigation, and recovery plans. 3. OTHER HAZARDS a) Types The following types of hazards have been identified as the common and

most probable causes, other than fire, of implementing a statewide mobilization of Fire Services.

1) Hazardous materials 2) Wildland fires 3) Severe storms 4) Ice 5) Wind 6) Rain 7) Snow 8) Flood 9) Tsunamis 10) Drought 11) Volcano 12) Earthquakes 13) Dam failure



14) Transportation incident 15) Mass casualties 16) Heavy rescue 17) Communications/power failures b) Functions In all of the above incidents, the Fire Service would likely at some time

perform the following: 1) Rescue functions; 2) Search functions; 3) Hazard mitigation functions. For the above three functions there are a number of specialized teams.

The number and make-up of specialized teams and equipment and “Teams Available,” such as Transports and Tractors, “Hot Shot Teams,” Task Forces and Strike Teams, etc., depend on the department to which they are attached.

c) Specialized Teams 1) White or rapid water rescue; 2) Climbing or rappeling in teams; 3) Diving in teams; 4) Aircraft rescue; 5) Confined space rescue, including cave-in, building collapse, etc.; 6) Extrication functions; 7) Other Medical functions; 8) Triage; 9) Mass casualty treatment; 10) Transport; 11) Fire suppression; 12) Structural; 13) Forest; 14) Interface; 15) Wildland. d) Mitigation Functions 1) Exposure protection; 2) Water supply (including potable); 3) Water removal; 4) Assist in evacuation; 5) Assist in traffic control if necessary; 6) Assist in hazard removal and/or reduction;



7) Forcible entry 8) Salvage 9) Tree removal; 10) Standby for bomb threats.

OPERATIONS DIVISION Incident Information Guidelines February 2003

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J. INCIDENT INFORMATION GUIDELINES A. OVERVIEW The incident information officer (IIO) serves as the communications aide

to the incident commander (IC). The IIO issues press releases, gives current fire information to the media, escorts visiting media to the fireline, and answers questions from the media and the public. Additionally, the IIO is the intelligence source for the IC, providing information on community concerns and public perception of the incident.

Increasingly, the IIO helps the IC with community relations. This may

include talking with residents in the fire area, setting up and updating information centers in the community, dealing with VIPs, and arranging tours and meetings with citizens, community leaders, and government officials.

The information demands of large, multi-agency incidents can quickly

outstrip the resources of the local department’s designated public information officer. In these cases, the IC should direct that additional IIO resources be acquired. These resource people, usually from multiple agencies, work as a team under the direction of a lead IIO.

In incidents where the Conflagration Act is invoked, the Office of State

Fire Marshal Overhed Incident Management Team IIO has two responsibilities: 1) support and enhance the communications efforts of the IC, and 2) communicate on behalf of the State Fire Marshal. This includes keeping the State Fire Marshal appraised of the incident’s status.

B. PROCEDURES 1. The IC should designate an IIO as soon as possible. At the least,

the IC should designate a lead IIO upon authorization of a Conflagration Act mobilization.

2. The IIO should establish a structure, room, vehicle or tent for an

information center. The center should be close to the incident command area, but separated enough to keep media and the public from interfering with incident operations or overhearing incident operation discussions.

The center should include at least one telephone; two phone lines

are highly preferable, one for outgoing calls and one for incoming calls. Other basic equipment includes a typewriter or a computer



and, if possible, a computer link; FAX machine; copy machine; table and chairs; signage; and basic office supplies.

3. The Lead IIO should link with IIOs from cooperating agencies and

the Office of State Fire Marshal IMT IIO to form an interagency incident information team.

4. The Lead IIO should gather pertinent information from the IC,

establish a schedule for update reports on the fire every two to four hours or when new developments occur, and contact the local news media and wire service. Information releases are approved by the IC, in coordination with the local emergency operations center. Copies of information releases should be faxed to the State Fire Marshal operations center, any local operations centers, regional interagency information centers, and the county emergency management center.

5. The Lead IIO should think ahead of the incident and request

additional resources through the IC as needed. A minimum of two IIOs are highly recommended; a minimum of three are needed if the media will be present at the incident. Indicators of increased media potential are: fatalities; destruction of or threat to homes; fire is in or near a major metropolitan area or is visible from a town or main highway; evacuations; major fire runs of 2-3 days; political controversy.

Additional IIO resources are available through the Office of State

Fire Marshal, intra-state mobilization, and local mutual aid agreements.

6. If the local fire chief or requesting authority is unable to provide an

IIO, the OSFM IMT IIO can step into that role. C. RESPONSIBILITIES 1. Incident Commander: a) Staffs the command functions, including IIO. b) Directs the IIO to establish interagency communication

links. c) Determines the need for additional IIO resources and

implements requests. d) Keeps the IIO informed of the incident status at all times. e) Coordinates demobilization of IIO resources. 2. Incident Information Officer



a) Follows recommended incident information practices and policies.

b) Keeps the IC informed of media and public opinion issues. c) Establishes communication links with cooperating agencies

and regularly shares incident and press information with all involved agencies.

d) Manages press information, tours, and relations, as approved by the IC. Coordinates press tours with the incident safety officer and fire suppression operations.

e) Manages community information and relations, as approved by the IC.

f) Manages fire camp information, as approved by the IC. g) Keeps a record of media contacts and information releases. h) Recommends requests for additional resources to the IC. 3. State Fire Marshal IMT IIO a) Provides updated incident status information twice per day

to OSFM Salem PIO or EOC personnel. b) Provides press releases on mobilizations in coordination

with cooperating agencies. c) Regularly shares incident and press information with all

involved agencies. d) Assists the IIO with background information and other

needs. e) Informs Salem PIO or EOC personnel of any

communications difficulties that will hinder items a-d. D. RECOMMENDED PRACTICES 1. DURING AND AFTER MAJOR INCIDENTS

The following are general guidelines for incident information officers (IIOs), public information officers (PIOs) and others who may speak with the news media during and after major emergencies or disasters.

a. Review all gathered information with the IC before releasing it to

the media. b. Be sure you are the appropriate person to discuss the issue. c. Be helpful, friendly and courteous. Never argue and never lose

your cool. The reporter’s perception of you may influence the content of the story.

d. If you don’t know, say so. Stick to the facts. Never speculate and

never make predictions.



e. State the important facts at the beginning of your remarks. f. Keep the following principles in mind: 1) Give information that is important for the public to know! 2) Give information the reporter will need to complete the story. g. Don’t let the reporter speak for you. If a reporter tries to lead you

into statements, do not repeat them, even to deny them. Simply say, “No, that is not correct,” and proceed to give them the correct information.

h. Never go “off the record.” If you say it, expect to see it in print or

hear it on the news. Never say anything you wouldn’t want to see quoted in a headline.

2. ADDITIONAL TIPS FOR BROADCAST INTERVIEWS a. Keep your answers and comments relatively brief. (Think in 30-

second “sound bites”) b. Avoid a simple “yes” or “no” answer. It may keep your taped

interview from being used. Give simple explanations and positive prevention tips.

c. Do not use technical jargon. Explain your answers in simple terms

the average lay person can understand.

d. Whatever the topic of the story, carefully select the background for the video and audio. Ask yourself “Is this the image I want to broadcast to thousands?”

e. Try to be informed and relaxed. f. Do not let a microphone in your face or rolling cameras intimidate

you into making unnecessary statements. g. For television interviews, look at the reporter who is asking you

the questions, not at the cameras.

ADMINISTRATION DIVISION Post-Incident Action March 2004

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A. POST-INCIDENT ACTION 1. DOCUMENTATION INFORMATION/TIMELINES The OSFM structural overhead incident commander shall assemble all

incident documentation and complete a written report for the state fire marshal. This report must be provided within two weeks of the emergency incident conclusion. The finance chief shall provide the OSFM business manager with written agreements for all incident expenses within one week. The OSFM ERC manager shall immediately assemble all incident tracking information and complete a written report for the state fire marshal that includes lessons learned and recommendations to improve operations. The OSFM will prepare written documentation for every implementation of the Mobilization Plan. Documentation must include, but not be limited to, the following:

1. Date/time of incident;

2. Location; 3. Copy of Governor’s declaration;

4. Number and severity of injuries or fatalities; 5. Number and location of homes evacuated; 6. Narrative of what happened at the incident; 7. Agencies involved; 8. Actions taken by the Office of State Fire Marshal; 9. Origin of fire; 10. Estimated dollar loss and estimated value at risk; 11. Conclusions, lessons learned and recommendations to improve incident

and ERC management; 12. Exhibits (drawings, photos, etc.) to clarify the documentation; 13. All Emergency Response Center logs; 14. ERC incident tracking information and recommendation; 15. An audited accounting record of billing statements and expenses

incurred by the participating departments. 2. REIMBURSEMENT REQUESTS To insure the orderly processing of reimbursement requests, the state fire

marshal shall collect billing statements from responding fire departments and audit all charges. This process will be coordinated with any involved local, state or federal agencies. A record of all back-up accounting information (agreements, tally of notices of claims and invoices and approved payments) shall be made part of the written documentation specified above.



3. REIMBURSEMENT TIMELINES Incident responders have 60 days to submit their reimbursement bills. The

state fire marshal may request bills sooner if an approaching Emergency Board date so warrants. When the state fire marshal has audited all billings and the expenditure is authorized, the state fire marshal will issue reimbursement checks. The state fire marshal will approach the State Emergency Board and ask the Board to approve the expenditure authority at their next available meeting. Authority is final 30 days after Emergency Board approval.

The spending authority may include a combination of General Funds, Other

Funds, or Federal Funds depending upon the circumstances of each fire. Cost recovery from responsible parties and FEMA coverage are important components.

A delay can be expected when the Federal Emergency Management Agency

(FEMA) is reimbursing a portion of firefighting expenses. FEMA rules require additional auditing and interagency billing coordination, along with time required for authorization and expenditure release.

4. CONFLAGRATION ACT PAYMENT MODEL A Conflagration Act Payment Model is included in this section for a general

understanding of the progression of decisions and actions by the Governor, the Legislature, the Office of State Fire Marshal, and others, from request for implementation through reimbursement of expenses. State statute requires the Legislature to authorize expenditure allotments.



Conflagration Act Payment Model

Governor approves

Conflagration Act implemented by SFM

Local billings received by SFM (60 day deadline)

SFM audits completed

SFM prepares & submits Emergency Board letter to Department of Administrative Services for actual costs expended and

reimbursed to departments. (30 days prior to session)

OSFM makes Emergency Board request to legislature. The request demonstrates General, Other & Federal Fund allocation needs

Emergency Board approval arrives (30 days)

Covered by FEMA Not covered by FEMA

Assure expenses match future Emergency Board Requests

SFM submits (via Dept of Forestry) Federal damage survey report (approved

or denied at Region X in Seattle)

If approved, submit request for cash advance to Washington, D.C.

Follow up as soon as possible with a final cash disbursement to D.C.

Federal funds telexed through Oregon Dept. of Forestry to OSFM

SFM vouchers out to departments

Departments receive disbursement

Assure expenses match future Emergency Board Requests

Department expenditures balanced with spending authority.

ADMINISTRATION DIVISION Fiscal Responsibility March 2004

III-B-1 s/MobPlan/FiscalRe

B. FISCAL RESPONSIBILITY 1. GENERAL INFORMATION Written documentation must be prepared for every implementation of the Emergency

Conflagration Act. When the Governor authorizes mobile support under the provisions of the Act, the fire chief of each political subdivision directed to furnish assistance shall keep accurate records of expenditures. Such records shall cover the entire period of the emergency, from the departure time through demobilization and return to home base. The documentation must include, but need not be limited to, the following:

a. FSP-01 showing apparatus and personnel mobilized; b. Receipts for motor fuels and supplies consumed; c. Documentation and receipts for damage or loss incurred due directly to the

emergency operation; d. Receipts for other expenses incurred due directly to the emergency operation. All expenses incurred which are permissible under the Act shall be reported

within 60 days of the emergency. All billing information and reports shall be submitted on forms included with the Fire Service Mobilization Plan in Appendix D, Forms. The completed forms must be accompanied by supporting documentation and submitted to the Office of State Fire Marshal by forwarding all copies to:

Office of State Fire Marshal 4760 Portland Road NE Salem, OR 97305-1760

NOTE: The state does not reimburse costs to the fire department/district for which

the Conflagration Act was invoked. The state does not reimburse costs to fire defense board chiefs for their mobilization coordination duties.

During the course of rendering aid and assistance through the Act or a Governor

declared state of emergency: a. Each jurisdiction shall obtain and maintain in full force and effect adequate public

liability and property damage insurance or self insurance to cover claims for injury to persons or damage to property arising from activities associated through the Act or state of emergency.

b. Each jurisdiction shall be responsible for the acts of its own employees. c. Each jurisdiction shall compensate all personnel the exact amounts as submitted

for reimbursement to the Office of State Fire Marshal on the personnel support cost summary. On-site audits may be conducted to assure compliance.



2. GUIDELINES FOR CLAIMS SUBMITTED The OSFM recognizes the time the Act is invoked only as the initial time for

mobilizing an emergency response. No costs can be claimed prior to when the Act is invoked.

a. Resource Inventory Roster: FSP-01 The buff “hard card,” which contains the “Unit Log," stays with the apparatus

officer during the incident. Afterward, a copy of this portion should be kept with the fire district in charge of the apparatus in order to maintain a history of the apparatus. The original “hard card” must be sent to the Office of State Fire Marshal as part of the billing documentation.

This form is intended to track the location and use of apparatus, equipment, and personnel time(s). This should become a precise log of events, especially for the following: 1. Apparatus/personnel in service/mobilized: The clock starts for task force

apparatus and personnel when they leave their task force staging point for the incident. The clock starts for overhead management personnel when they leave their home station for the incident. The clock starts for mutual aid personnel and apparatus when the conflagration is declared.

2. a. Apparatus/personnel restored: The clock ends for task force and overhead

personnel when they arrive at their home station. The OSFM will reimburse up to a maximum of two hours for restoring apparatus and equipment to service.

b. Accident claims: For any accident, attach a copy of the department's

official accident report, including a full description of what occurred and why.

c. Equipment repairs/breakdowns log: Document times, locations, and causes of accidents and breakdowns. Attach all receipts. The OSFM will pay from actual costs incurred only--not estimates. The OSFM incident finance chief must sign and approve all repairs on the FSP-01.

d. Routine maintenance: Routine maintenance will not be reimbursed; maintenance and replacement of parts are covered by the apparatus rates.

e. Replacement personnel: Replacement personnel costs will be paid only for assigned time on the incident. Accurately log replacement personnel times. OSFM will carefully cross-reference personnel, both paid and volunteer, from the incident time records to the department’s billings.



b. Financial Requests All request forms included in this section can be copied and used as originals

when billing for reimbursement. Copies of all forms can be found in the Appendix to this Plan.

1) Personnel Support - Cost Summary

Provisions of ORS 476.520 to 476.610 apply with equal effect to all

firefighters whether paid, volunteer, or call. (ORS 476.560) This form is to be used when aid is supplied pursuant to ORS 476.520 to 476.590.

a) Career Firefighters

The State shall reimburse the political subdivision supplying such aid

for the compensation paid to employees for the time such aid prevents them from performing their duties in the political subdivision by which they are employed. Records that the political subdivision actually paid the employees are required. (ORS 475.560)

b) Volunteers The state will reimburse political subdivisions for volunteers at a rate of

$12/hour for the actual number of hours they are in service up to 40 hours. After 40 hours, reimbursement will be $18/hour.

c) Recalled Off-Duty Personnel Reimbursement for recalled off-duty firefighters and substitute

firefighters and any allowable expense necessarily incurred by them in the performance of their duties shall be charged against the county, city, or fire district for which they were appointed. Reimbursement shall be audited, allowed, and paid as other charges against it are audited, allowed and paid, and shall be subject to reimbursement by the State as provided in ORS 476.550 and 476.560. (ORS 476.570)



d) Replacement Personnel

If a jurisdiction replaces a mobilized firefighter for any reason the state will reimburse only the cost for the mobilized firefighters’ mobilization travel, one firefighter’s assigned time at the incident, and the replacement’s demobilization travel time. All expenses to make the replacement are at the jurisdiction’s expense.

e) Mutual Aid Resources Mutual aid resources already called up under the fire defense district fire

service plan or the department’s mutual aid agreements will be reimbursed only for actual hours in service after the Governor’s declaration of the Conflagration Act and until the emergency is declared ended by the state fire chief.

To be reimbursed, mutual aid resources must use the Resource Inventory

Roster: FSP-01 to check-in with the OSFM resource unit leader. Mutual aid resources must meet the requirements of this Plan, must check out and in with the structural resource unit leader during the incident, must follow demobilization procedures and must comply with billing requirements under this division of the Plan.

2) Apparatus/Equipment Support - Operation & Cost Summary All utilized fire apparatus is deemed to be “road ready” and kept up to

appropriate maintenance standards. Breakdowns or equipment failures which appear to occur as the result of ongoing equipment use will not be billable. OSFM equipment rates already accommodate wear, tear and depreciation. “Road ready” will generally mean that the equipment is properly equipped to fight fire, shows minimal tire wear, and has a sound body and parts.

Claims for replacement of apparatus or equipment or repairs to either shall be

supported with appropriate documentation. Routine maintenance and repairs will be disallowed. Routine maintenance (oil changes, etc.) are calculated into the hourly reimbursement rate. Detailing of vehicles will be disallowed.

Claims for loss and/or damage shall be made within 60 days of occurrence, or

within such extension of time as may have been obtained from the state. (ORS 476.550) Claims for loss or damage resulting from unsafe operating practices will be disallowed.

An hourly rate schedule established by the state fire marshal is provided to

help estimate allowable costs for equipment. This schedule, found in Section C, will be adjusted when necessary.



Personally owned vehicles (POVs) are discouraged. POVs will be reimbursed

only for mileage and only if the vehicle was declared and approved by the OSFM business manager or ERC manager prior to dispatch. The state will not reimburse any damage or repairs to POVs. The state will not insure or reimburse for insurance, deductibles, or increased insurance rates due to use of POV for state business or due to an accident occurring while on state business.

3) Miscellaneous Expenses The state shall reimburse the political subdivision supplying such aid for

travel and maintenance expenses paid to employees supplied under ORS 476.520 to 476.590, including groceries and meals of such employees while they are rendering aid. These expenses during travel shall not exceed State Department of Administrative Services travel and per diem rates. Requests shall be supported by receipts and worksheets or detailed explanations. (ORS 476.560)

The state will not reimburse for meals employees choose to purchase in lieu of

meals provided by the fire incident management. The state will not reimburse expenses for personal care, clothing items, or

other incidentals.

The state will not reimburse expenses for required personal protection and safety equipment.

4) Emergency Operation Cost Summary Once the emergency operation is concluded, representatives from each

participating agency must tally expenditures for the emergency, summarize all costs, and submit reimbursement requests to the Office of State Fire Marshal within 60 days.

5) Notice of Claim The information contained in the Notice of Claim form must be affirmed

under oath, and the form signed by an authorized agent of each political subdivision filing a claim, and notarized. Itemized documentation must be attached, showing time, day, month, year, and total amount claimed for each political subdivision.

3. FORMS



Incident responders shall submit all billing information and reports on forms provided by the Office of State Fire Marshal. The Resource Inventory Roster (FSP-01) is generated by the responders. Submit the hard card original.

The following forms are provided in Section C starting with page III-C-5: a. Personnel Support Cost Summary b. Apparatus/Equipment Support Operation and Cost Summary c. Miscellaneous Expenses d. Emergency Operation Cost Summary e. Notice of Claim 4. WORKERS’ COMPENSATION Whether responding personnel are full-time, paid employees or municipal volunteers

covered by election under ORS 656.031, the home district remains the responsible entity for personnel mobilized under the Conflagration Act. All necessary insurances and workers’ compensation policies shall be kept in force by the political subdivision for which personnel are dispatched. These paid employees and volunteers were recruited and trained by the district and continue to be part of the district’s operation and under the administrative control of the district. Most fire districts in Oregon have elected coverage for their volunteers under ORS 656.031. The Office of State Fire Marshal does not allow the mobilization of volunteers under the Emergency Conflagration Act whose home districts do not elect workers’ compensation insurance coverage.

If an employee or volunteer is injured or killed during a conflagration response,

medical and lost time benefits (if any) are under the responders’ home district workers’ compensation insurance coverage. Volunteers should be informed that, regardless of pay received for conflagration responses, premiums and lost time benefits are based solely on the assumed monthly wage elected by the district.

5. REIMBURSEMENT TIMELINES Incident responders have 60 days to submit their reimbursement bills. When the state fire marshal has audited all billings and expenditure is authorized, the

state fire marshal will issue reimbursement checks.

ADMINISTRATION DIVISION Billing Schedules and Forms April 2007

III-C-1 s:MobPlan/billings

C. (CONFLAGRATION ACT) BILLING SCHEDULES AND

FORMS 1. PERSONNEL REIMBURSEMENT COSTS a. Career Firefighters Whenever aid is supplied pursuant to the Act, the state shall reimburse

the political subdivision supplying the aid for the compensation paid to employees during the time such aid prevents them from performing their duties in the political subdivision by which they are employed.

b. Volunteers The state shall reimburse political subdivisions supplying volunteer aid

at the rate of $15.00/hour for the actual number of hours they are in service. After 40 hours, they shall be paid at time and a half ($22.50/ hour).

c. During the course of rendering aid and assistance through the Act or a

Governor declared state of emergency:

1. The use of personnel or equipment of each jurisdiction shall be at the risk of that jurisdiction.

2. Each jurisdiction shall obtain and maintain in full force and effect

adequate public liability and property damage insurance or self insurance to cover claims for injury to persons or damage to property arising to activities associated through the Act or state of emergency.

3. Each jurisdiction shall be responsible for the acts of its own employees.

4. Each jurisdiction shall compensate all personnel the exact amounts as

submitted for reimbursement to the Office of State Fire Marshal on the Personnel Support Cost Summary.

ADMINISTRATION DIVISION Billing Schedules and Forms April 2007


2. STATE FIRE MARSHAL STANDARDIZED COST SCHEDULE

OREGON FIRE SERVICE MOBILIZATION PLAN EMERGENCY CONFLAGRATION ACT

HOURLY REIMBURSEMENT RATE

APPARATUS TYPE I TYPE II TYPE III TYPE IV TYPE V TYPE VI

ENGINE STRUCTURAL

(May Have Off-Road Capability)

(Meets 1901 Standards)

BRUSH

(With Off-Road Capability)

BRUSH

(With Off-Road Capability)

Pump (GPM)

Tank (Gallons)

1000 +

400

($100/Hr)

500 – 999

400

($80/Hr)

120

> 300

($60/Hr)

70

< 750

($40/Hr)

50

500

($30/Hr)

50

200

($25/Hr)

WATER TENDER

Pump (GPM)

Tank (Gallons)

300

5000

($70/Hr)

200

2500

($50/Hr)

200

1000

($30/Hr)

N/A

N/A

N/A

TRUCK Aerial

($150/Hr)

Elevated Master Stream

($100/Hr)

N/A

N/A

N/A

N/A

EQUIPMENT/ PERSONNEL

TRANSPORT**

In Use Only

($20/Hr)

N/A

N/A

N/A

N/A

N/A

COMMAND VEHICLE**

($15/Hr)

N/A

N/A

N/A

N/A

N/A

RESCUE VEHICLE*

($45/Hr)

N/A

N/A

N/A

N/A

N/A

Specialized equipment or apparatus shall be at a rate negotiated with the Office of State Fire Marshal, e.g., mobile communication, maintenance/repair, fuel, city service, aircraft fire, chemical, investigation, HazMat, heavy rescue, water craft, tow truck, air system, power plants. Note: Apparatus not matching typing criteria (pump [GPM] or tank [gallons]) will be classified to the most restrictive type. e.g., an engine with a pump of 100 GPM with a >300 gallon tank would be classed as a Type IV engine. A tender with a 250 GPM pump and 5000 gallon tank would be classed as a Type II tender. * Note: Includes medic units and ambulances. **Note: When a private vehicle is used, the state reimburses mileage only.

ADMINISTRATION DIVISION Billing Schedules and Forms March 2004

III-C-3 s/MobPlan/Billings



OREGON STATE FIRE SERVICE MOBILIZATION PLAN EMERGENCY CONFLAGRATION ACT

PERSONNEL SUPPORT

COST SUMMARY

CONFLAGRATION--LOCATION/DATE/TIME DEPARTMENT

NAME/POSITION

REG PERS

VOL PERS

CALL BACK PERS

HOURLY

RATE

day/time

DEPART

day/time

RETURN

REG HRS

O/T HRS

TOTAL DOLLAR AMOUNT



PERSONNEL SUPPORT COST SUMMARY PAGE 2

NAME/POSITION

REG PERS

VOL PERS

CALLBACKPERS

HOURLY

RATE

day/time

DEPART

day/time

RETURN

REG HRS

O/T HRS

TOTAL DOLLAR AMOUNT

TOTAL $ I, , DO HEREBY CERTIFY THAT THE COST(S) FOR

EMPLOYEES WAS INCURRED AS A RESULT OF DUTY PERFORMED OVER AND ABOVE THE COSTS THAT WOULD OTHERWISE HAVE ACCRUED FOR ROUTINE AND/OR MUTUAL AID EMERGENCY PROCEDURES.

FIRE CHIEF DEPARTMENT




APPARATUS/EQUIPMENT SUPPORT

OPERATION AND COST SUMMARY

DATE/TIME ACT INVOKED: CONFLAGRATION LOCATION/DATE/TIME DEPLOYED: CHIEF DEPARTMENT LOCATION OF EQUIPMENT (AT INCIDENT, MOVE-UP, ETC.):

Apparatus Type (engine, tanker, etc.)

Tank or Pump Size

No. Units

Hours Used

Hourly Rate

Total Cost

$

$



APPARATUS/EQUIPMENT SUPPORT OPERATION AND COST SUMMARY PAGE 2 Fuel, Service, Repairs Required to Return Apparatus in Same Condition as When Dispatched: Apparatus/Equipment Lost, Destroyed, Damaged (list cost, or cost of repairs): I, DO HEREBY CERTIFY THAT THE COST(S) FOR EQUIPMENT WAS INCURRED AS A RESULT OF DUTY PERFORMED OVER AND ABOVE THE COST(S) THAT WOULD OTHERWISE HAVE ACCRUED FOR ROUTINE AND/OR MUTUAL AID EMERGENCY PROCEDURES. FIRE DEPARTMENT ______________________________________________________________________________(Signed by Chief)




MISCELLANEOUS EXPENSES

CONFLAGRATION LOCATION/DATE/TIME DEPARTMENT

Date/Time Item Quantity Unit Cost Total I do hereby certify that the cost(s) for miscellaneous items was incurred as a result of duty performed over and above the cost(s) that would otherwise have accrued for routine and/or mutual aid emergency procedures. FIRE CHIEF (signature) FIRE CHIEF__________________________________________________________ (name)




NOTICE OF CLAIM I certify: That I am authorized to make this Notice of Claim for a total amount of $ .

for (Political Subdivision)

That this claim pertains to the Emergency Conflagration Act invoked by the Governor on

(time, day, month, year) (name of fire)

That the political subdivision understands that no reimbursement shall be claimed for expenses incurred in its own fire protection district where the Act was invoked.

That the attached information is accurate and true; it itemizes the loss, damage or expense incurred by the political subdivision pursuant to the Emergency Conflagration Act invoked by the Governor; and the said loss, damage or expense was incurred subsequent to the Governor invoking the Act, and were expended pursuant to the Emergency Conflagration Act.

That the political subdivision acknowledges that all personnel and equipment have met the minimum standards as identified in the State Fire Service Mobilization Plan; and, any claim for loss or damage resulting from unsafe or unlawful operations of equipment shall be the responsibility of the political subdivision and not the state.

That the political subdivision has not been reimbursed for any loss, damage, or expense claimed herein; application for reimbursement of such loss, damage or expense has not been made to any other State or Federal Agency; and no further claims for reimbursement or liability shall be made by the political subdivison or its agents against the state.

That the political subdivision has provided all necessary workers' compensation and insurance coverage for both paid and volunteer personnel; that paid personnel have been reimbursed; and, if this sentence is initialed, volunteer personnel have also been reimbursed. . If not initialed, the political subdivision understands that sums become due and payable to volunteers when the political subdivision receives reimbursement from the State in response to this Claim; and, the political subdivision shall disperse payment to volunteers within 30 days from the date of receipt of payment from the State. Person Certifying: Printed Name Subscribed and sworn to me this Signature day of Payee Name

My Commission expires on: Mailing Address (date)

(Notary Signature)

APPENDICES DIVISION Field Operations Guide April 2002

IV-A-1 s/MobPlan/FieldGd

A. FIELD OPERATIONS GUIDE In order to assist the Oregon Fire Service, the Oregon State Fire Marshal’s Office created

the Field Operations Guide in 1995. In 1997 and 1999, it was revised. If you want to replace the pages of your existing Field Guide, reduce the 2002 Update Pages 65%, trim and insert them as replacement pages.

This tool serves as a quick reference guide during fire operations on conflagrations or

statewide mobilizations. In addition to key sections of the State Fire Service Mobilization Plan, the Field Operations Guide contains Conflagration Act/Mobilization Plan summaries, and checklists related to critical tasks in the Mobilization Plan including essential information needed to efficiently operate in the field.

It was printed and one copy distributed to all fire departments as a separate document.

Additional copies may be purchased from City of Beaverton, Attn: Kevin Kelly, 4755 SW Griffith Drive, Beaverton, OR 97005; phone 503-526-2217.

APPENDICES DIVISION Call Lists April2007

IV-B-1 s:MobPlan/calllst99

B. CALL LISTS 1. EMERGENCY CONTACT NUMBERS

OREGON STATE FIRE MARSHAL

EMERGENCY CONTACT NUMBERS (Revised 4/07)

______________________________________________________________________ SPECIAL NUMBERS PHONE# Oregon Emergency Response System, 24 hrs. 1-800-452-0311 (Nationwide) located at Oregon Emergency Management 503-378-6377 (Salem) OEM FAX Number 503-588-1378 Office of State Fire Marshal Duty Officer 503-931-5732 - Cellular 503-370-1488 – Pager OSFM Emergency Response Center (ERC) 503-373-0001, 373-1999 & 378-6416 OSFM ERC FAX Number 503-378-5329, 373-7702 OSFM ERC Radio Number KBF 817 Office of State Fire Marshal FAX Number 503-373-1825 State Forestry Fire Dispatch 503-945-7455 Oregon State Police Dispatch Western Regional Dispatch Center (WRDC), Salem 503-375-3555 Southern Regional Dispatch Ctr, (SRDC), Central Pt. 541-776-6111 Dept. of Agriculture/Smoke Management Program 503-986-4701

APPENDICES DIVISION Call Lists February 2003


2. OTHER AGENCY RESOURCES The emergency responder to either a conflagration, a hazardous materials incident, or

other hazard incidents should be aware that there are other agencies capable of providing resources to assist in the response.

The following response information is not intended to be all inclusive, but is for your

assistance. 1. STATE AGENCIES a. Department of Environmental Quality (DEQ) - For oil and chemically

hazardous materials incidents. DEQ can provide information on chemical characteristics, environmental effects, control, cleanup and disposal of hazardous materials. Contact through the Oregon Emergency Response System (OERS) at 1-800-452-0311.

b. Oregon Health Division (OHD) - For all incidents involving hazards to human

beings and for all communicable disease agents. OHD can provide information on public health effects of hazardous materials including chemical, radiological, physical and biological hazards. Contact through OERS for emergency notification procedures addressing contaminated drinking water, pesticide releases, biological terrorism releases and radiation events for fixed site facilities at 1-800-452-0311.

c. Oregon Department of Energy (ODOE) - For radioactive materials

transportation incidents. Contact through OERS at 1-800-452-0311. d. Office of State Fire Marshal (OSFM) - For information and guidance on the

presence and quantities of hazardous materials at fixed sites, characteristics and hazards of the materials and appropriate control techniques. Contact through OERS at 1-800-452-0311 or directly through duty officer pager at (503) 370-1488.

e. Oregon Department of Forestry (ODF) - For incidents involving the

urban/forest interface. Contact at (503) 945-7434. f. Oregon Emergency Management (OEM) - For incidents in which fire is not the

chief concern, but in which fire service personnel may be involved. Contact at (503) 378-6377 or 1-800-452-0311.



2. OTHER AGENCY RESOURCES a. Poison Control Center - Provides 24-hour toxicological information and

medical treatment advice to on-scene responders. Contact 1-800-222-1222. b. Pesticide Analytical Response Center (PARC) - Provides information on

pesticide-related (NOT treatment-related) health and environmental exposure from drift or contaminated water. Contact during business hours at (503)731-4025 or through OERS after hours at 1-800-452-0311.

c. Rail Safety Unit, (ODOT) - Can supply information on rail shipments of

hazardous materials. Contact during regular business hours at (503) 378-6204 or through OERS after hours at 1-800-452-0311.

d. Oregon Department of Transportation (ODOT) - Can supply information on

motor carrier shipments of hazardous materials. Contact during business hours at (503) 283-5790 or (503) 378-5916 or through OERS after hours at 1-800-452-0311.

3. FEDERAL AGENCIES a. U.S. Department of Energy, Richland Operations (USDOE) For incidents

involving radioactive materials, USDOE can activate response teams to assist state and/or local agencies. Oregon DOE or OHD can activate this help. (See Section 1, State Agencies.)

b. U.S. Coast Guard - For oil or hazardous materials spills on U.S. waters in the

coastal zone, the Coast Guard will respond directly. They will provide the federal on-scene commander and the incident commander. The Coast Guard will be notified of all spills on U.S. waters. The lead state agency will coordinate state support and provide technical assistance to the federal on-scene commander. Local agencies will provide emergency functions such as fire suppression and emergency medical help. Contact through the National Emergency Response Center at 1-800-424-8802.

d. Agency for Toxic Substances and Disease Registry - Can supply 24-hour

technical advice about the effects of specific materials on public health. Contact at 1-770-452-4100.



e. US Bureau of Land Management OR/WA District Fire Management - Portland Coordination Center - 503-808-6590 Lakeview Steve Ellis 541-947-2177 Burns Tom Dyer 541-573-4400 Vale Dave Henderson 541-473-3144 Prineville Barron Bail 541-416-6700 Salem Dennis Williamson 503-375-5643 Eugene Julia Dougan 541-683-6600 Roseburg Cary Osterhaus 541-440-4930 Medford Ron Wenker 541-618-2415 Coos Bay Sue Richardson 541-756-0100 Spokane Joe Buesing 509-536-1200 Oregon State Office – Chief, Fire & Aviation Management – Leo Sidebotham (503) 808-6590. 4. PRIVATE INDUSTRIES a. CHEMTREC - An off-scene 24-hour information service operated by the

Chemical Manufacturers Association Chemical Transportation Emergency Center. CHEMTREC can supply chemical and safety data as well as contacts to product manufacturers. It can also activate CHLOREP and CHEMNET, as well as response teams for pesticides, hydrogen cyanide, hydrogen fluoride, phosphorus, and liquefied petroleum gas (LPG). Contact at 1-800-424-9300.

b. CHLOREP - A team for chlorine incidents currently fielded by the Pennwalt

Corporation in Portland. Contact directly at (503) 228-7655 or through CHEMTREC at 1-800-424-9300.

c. CHEMNET - An industry-wide mutual aid program activated by the shipper.

Contact through CHEMTREC at 1-800-424-9300. d. Association of American Railroads - Through their Bureau of Explosives, the

Association can offer 24-hour information for incidents involving the railroads. Contact at (202) 639-2222

e. Clean Rivers Cooperative - A non-profit organization of petroleum companies

which contracts to control and clean up oil spills on the lower Columbia and Willamette Rivers.

5. VOLUNTEER SERVICES



a. American Red Cross - Can offer emergency relief in the form of food, shelter

and clothing. Nearest office can be contacted through listings in the yellow pages.

b. Salvation Army - Can offer emergency relief in the form of food, shelter and

clothing. Nearest office can be contacted through listings in the yellow pages. c. Amateur Radio Emergency Service- Can provide radio communications through

a network of amateur radio operators. Contact through the local emergency services director/coordinator.

6. OTHER STATES Responsible Agencies in other states include: a. Washington State Fire Marshal - 360-753-0400 - Lead agency for notification and

coordination. Contact out-of-state at (360) 459-9191 or in state at 1-800-258-5990. Department of Ecology - Lead state agency for hazardous material spill

response and clean-up. Contact at (360) 407-6300 – 24-hour number. b. Idaho Division of Environment - Lead state agency for coordination of Hazardous

Materials spill response. Contact 24 hours a day at (208) 373-0502.

c. California Office of Emergency Services - Lead agency for notification and coordination.

Contact 24 hours a day from out of state at (916) 845-8911 California Highway Patrol - Lead state agency for response in incidents

involving freeways and state-owned highways. Contact at (916) 445-2211.



d. Nevada Division of Emergency Management - Lead state agency for notification and

coordination. Contact 24-hours a day in-state at (775) 687-4240 or during work hours at (775) 687-4900.

Division of Environmental Protection - lead state agency for hazardous

materials incidents. Contact at (775) 687-4670.

APPENDICES DIVISION Forms February 2003

IV-C-2 s/Mob Plan II/Forms

2. TRANSPORTATION COST SCHEDULE

OREGON SAMPLE SUMMARY FIRE CHARGE FORM INCIDENT COST ANALYSIS

Unprotected Areas and Transportation Routes

Part 1: Incident Information Incident Dispatch Recall Number: Time: Time: Date: Incident Address or Location: Type of Occupancy: Legal Description: Incident Description: Property Owner: Address: City: St./Zip Phone Number:

Cost Schedule

Part 2: Apparatus Cost Information 1. List each piece of apparatus separately. 2. The cost for each piece of apparatus is computed as follows: Step 1: b - a = c Return time (b) minus dispatch time (a) equals total time (c). Step 2: c x d = e Total time (c) times cost per hour (d)* equals cost per apparatus (e).

a b c d* e Apparatus/Type

Description: Dispatch

Time: Return Time:

Total Time:

Cost Per Hour:

Cost Per Apparatus:

x = x = x = x = x = x = x = Total Apparatus Cost: * Reference: State Fire Service Mobilization Plan, Hourly Rate Cost Schedule



Part 3: Personnel Cost Information 1. Volunteer firefighter classes shall use $12.00 per hour as the total cost per hour (e)

factor when computing personnel costs. (Reference: State Fire Service Mobilization Plan, Billing Schedules, Section III-c-1-b.)

2. Paid firefighter classes shall use their current pay rates plus a fringe benefit hourly

factor as the cost per hour (e) factor when computing personnel costs. 3. Any overtime or special pay costs incurred by the service provider may be computed

on the blank lines and added to the total personnel costs. 4. Each firefighter class is computed as follows: Step 1: b - a = c Return time (b) minus dispatch time (a) equal total time (c). Step 2: c x d x e = f Total time (c) times number of firefighters used (d) times cost per hour (e) equals

total cost per FF class (f).

a b c d e f Firefighter

Class: Dispatch

Time: Return Time:

Total Time:

Number Used:

Cost Per Hour:

Cost Per FF Class:

Firefighter x x = Fire Engineer x x = Lieutenant x x = Captain x x = Battalion Chief x x = Fire Marshal x x = Chief x x = Other x x = Total Personnel Costs:



Part 4: Summary Section 1 Direct Costs Section 1.1 Apparatus Cost Total Emergency Response Apparatus Cost (from part 2): Total Cost $

Section 1.2 Personnel Cost Total Emergency Response Personnel Cost (from part 3): Total Cost $

Section 1.3 Miscellaneous Supplies & Services

Amount Unit Cost Total Cost Total Miscellaneous Supplies & Services $

Section 2 Indirect Costs Section 2.1 Base Availability Rate Response Availability Cost

Hourly Rate $15.5788 (state average)

Total Hours Total Cost $

Section 2.2 Support Service Charge Support Services Cost Per Incident (state average) Total Cost

$255.36 Total Incident Cost - Direct & Indirect

APPENDICES DIVISION Other Agency Resources April 2002

IV-D-1 s:Mob Plan/Structural Emergency Evacuation Marking

D. OREGON STANDARD FOR STRUCTURAL EMERGENCY EVACUATION MARKING

Oregon Standard for

Structural Emergency Evacuation Marking

This standard was developed to provide a commonly known and used method of identifying occupied and evacuated structures during emergency evacuations for conflagration fires. However, the same system may be used for other types of emergency evacuations (flooding, law enforcement operations). Two identification tapes used for this standard: 1. Green fluorescent 2” tape with black letters, with continuous wording OCCUPIED 2. White 2” tape with black letters, with continuous wording EVACUATED PROCEDURE: After determining if occupants are evacuating or remaining on scene, place appropriately marked flagging at the front entrance point of the driveway.

If no one is home, the residence is considered evacuated. If possible, mark both sides of the driveway for greater visibility. If no visible way of hanging tape at the driveway entrance is available, hang tape on the structure itself.

Two 5’ sections of tape are appropriate for marking. If occupants choose to not evacuate, note the name(s), address, phone number, next-of-kin and other pertinent information and make it available to Operations. Remove flagging when the evacuation period is over. This standard is endorsed by the Office of State Fire Marshal and the Oregon Department of Forestry. NOTE: THIS STANDARD IS NOT DESIGNED FOR STRUCTURAL TRIAGE. To order tape, contact the vendor, Seton Company, 1-800-243-6624 reference order #Q223402. Price depends upon quantity ordered. Or, contact Peter Ribble, Project Impact Coordinator, 63333 West Highway 20, Bend OR 97701; 541-312-6008; [email protected] for bulk order options

STRUCTURAL TRIAGE CHECKLIST INCIDENT / CONFLAGRATION NAME _____________________________________ ADDRESS__________________________________ STRUCTURE ( ) of ( )

GPS COORDINATES ___________________ Latitude ______________ Longitude

Range _________________ Township ______________ Section ________________ DRIVEWAY ROOF Too Narrow or Steep to back in Already Involved in Fire

YES Branches overhanging driveway NO YES NO Down dead fuels line driveway ****IF RED / YES - UNDEFENSIBLE **** *** IF RED / YES – UNDEFENSIBLE ****

DRIVEWAY – Dead End or longer than 200 feet YES NO STRUCTURE TYPE

ROOF – COMBUSTIBLE – (Asphalt Shingles or Wood) YES NO ____ Single Story

ROOF – WOOD SHAKES YES NO ____ Two Story

TREES – Overhanging Roof YES NO ____ Wood Frame ____ A Frame

TREES / BRUSH – NOT Thinned in area within YES NO ____ Log Home ____ Other 30 feet of structure

____ Full Time Residence

VEHICLES – Parked Outside within 30 feet of YES NO ____ Vacation Home Structure ____ Out Building

____ Business

SLOPE - More than 20% anywhere within 30 feet YES NO ____ Govt. Building Of Structures

SLOPE – More than 40% anywhere within 30 feet YES NO ____ Other Hazards; Of Structures _____________________________________________

DECK / STILT – Not enclosed underneath ( to ground) YES NO _____________________________________________

POWER LINE – Overhead within 30’ of Structure YES NO 0-2 YES 3-5 yes 6-7 YES 8-10 YES Doesn’t Need Defending Defend Aggressively Defend Cautiously UNDEFENSIBLE Triage Officer ____________________________ Unit # ___________________________ Date _______________________ Time __________________ COMMENTS / NOTES ON BACK

APPENDICES DIVISION Glossary April 1997

IV-F-1 s\Mob Plan/Glossary

F. GLOSSARY This glossary contains definitions of terms used in the Mobilization Plan and those frequently used in Incident Command System (ICS) document. Aerial Torch: An ignition device suspended under a helicopter and capable of dispensing ignited fuel to the ground for assistance in burnout or backfiring. (ICS) Agency Representative: An individual from an assisting or cooperating agency assigned to an incident with delegated full authority to make decisions on all matters affecting that agency's participation at the incident. Agency representatives report to the incident liaison officer. (ICS) Air Tanker: Any fixed-wing aircraft certified by FAA as being capable of transport and delivery of fire retardant solutions. (ICS) Allocated Resources: Resources dispatched to an incident that have not checked in with the incident communications center. (ICS) Assigned Resources: Resources dispatched to an incident that have been checked in and assigned work tasks. (ICS) Assisting Agency: An agency directly contributing suppression, rescue, support or service resources to another agency. (ICS) Available Resources: Resources assigned to an incident and available for an assignment. (ICS) Branch: The organizational level with functional/geographic responsibilities for major segments of incident operations. The branch level is organizationally between section and division/group. (ICS) Brush Patrol: Any light mobile unit which has limited pumping and water capacity for off-road operations. (ICS) Camp: A geographical site within the general incident area (separate from the base) with equipment and staff to provide food, water, and sanitary service to incident personnel. (ICS) Compressed Air Foam Systems (CAFS): A generic team used to describe foam systems consisting of an air compressor (or air source), a water pump, and foam solution.



Conflagration: A large and destructive fire beyond the capabilities of local mutual aid. Check-in: Locations where assigned resources check in at an incident. Check-in locations are: Incident Command Post (resources unit), incident base, K-camps, staging areas, helibases, division supervisors (for direct line assignments). Check in at one location only. (ICS) Clear Text: The use of plain English in radio communication transmissions. No "ten-codes," or agency-specific codes are used when using clear text. (ICS) Command: Directing, ordering and/or controlling resources by virtue of explicit legal, agency, or delegated authority. (ICS) Command Post: See Incident Command Post. Command Staff: The command staff consists of the information officer, safety officer, and liaison officer. They report directly to the incident commander. (ICS) Comm Unit (Communications Unit): A vehicle (trailer or mobile van) used to provide the major part of an incident communications center. (ICS) Company: Any piece of equipment having a full complement of personnel. (ICS) Cooperating Agency: An agency supplying assistance other than direct suppression, rescue, support, or service functions to the incident control effort (e.g., Red Cross, law enforcement agency, telephone company, etc.) (ICS) Coordination: The process of systematically analyzing a situation, developing relevant information, and informing appropriate command authority (for its decision) of viable alternatives for selection of the most effective combination of available resources to meet specific objectives. The coordination process (which can be either intra- or inter-agency) does not, in and of itself, involve command dispatch actions. However, personnel responsible for coordination may perform command or dispatch functions within legal limits as established by specific agency delegations, procedures, legal authority, etc. (ICS) Crew Transport: Any vehicle capable of transporting personnel in specified numbers. (ICS) Damage Assessment: The appraisal or determination of the actual damage or loss resulting from an emergency or disaster. This estimate of the damages to a geographic area is made after a disaster has occurred, and serves as the basis of the Governor's request for a Presidential Disaster Declaration. Disaster Application Center: An office established in the disaster area where individual disaster victims may receive information on available assistance and apply for



programs for which they are eligible. The Disaster Application Center will house representatives of federal, state, local, and volunteer agencies that deal directly with the needs of individual victims. State and local government agencies affected by a disaster also apply for federal "public assistance" funds through the Disaster Application Center. Disaster Field Office: An office within the affected area for federal and state officials to coordinate disaster assistance and recovery efforts. Dispatch: The implementation of a command decision to move resources from one place to another. (ICS) Dispatch Center: A facility from which resources are directly assigned to an incident. (ICS) Fire Defense District Board: A Board comprised of all the Fire Chiefs within the district. (See Overview Division, Section B.) Fire Defense District Fire Service: A designation that is comprised of all the public fire services within the fire defense district. (See Overview Division, Section B.) Division: The organizational level responsible for operations within a defined geographic area. This level is organizationally between the strike team and the branch. (ICS) (See Group.) Dozer: See "Tractor" Dozer Company: Any dozer with a minimum complement of two pieces of equipment with a controlling party that provides maintenance, personnel, etc. (ICS) Duty Officer: The person appointed to act as initial contact at the Office of State Fire Marshal to receive and relay requests for implementation of the Act. (See also State Fire Marshal Duty Officer.) (See Operations Division, Section A, reference to Duty Officer Designee.) Emergency: As defined by ORS 401.025, "includes any man-made or natural event of circumstance causing or threatening loss of life, injury to person(s) or property, human suffering or financial loss; and includes, but is not limited to: fire, explosion, flood, severe weather, drought, earthquake, volcanic activity, spills or releases of oil or hazardous material as defined in ORS 466.605, contamination, utility or transportation emergencies, disease, blight, infestation, civil disturbance, riot, sabotage and war." Emergency Coordinating Center (ECC): Oregon Emergency Management site(s) from which government officials and other authorities manage general emergency response and coordination.



Emergency Response Center (ERC): The Oregon Office of State Fire Marshal Emergency Response Center from which structural and wildland fire and emergency units are dispatched, coordinated and supported. Engine: An inappropriate level of personnel accompanying a ground vehicle which can provide specific levels of pumping, water and hose capacity. (ICS) Engine Company: An appropriate level of personnel accompanying a ground vehicle which can provide specific levels of pumping, water and hose capacity. (ICS) Exhaustion of Resources: This condition exists when the fire defense board chief determines that the incident cannot be controlled by available and on-scene local resources and still maintain minimal coverage for the fire defense area. (Operations Division, Section A) Federal Assistance: Aid given by federal agencies under authorization of federal statutes to assist disaster victims and state and/or local governments involved in a disaster. Federal Coordinating Officer: The person appointed by the President to coordinate federal assistance in an emergency or disaster. Federal Disaster Relief Act: Public Law 93-288, as amended, gives the President broad powers to supplement the efforts and available resources of state and local governments to carry out their duties to alleviate suffering and damage resulting from disasters. Federal On-Scene Coordinator: A representative of the federal government (usually a member of the US Coast Guard or Environmental Protection Agency) responsible for on-scene coordination of federal response to an oil or hazardous material incident. FIREMOD: A computer program which can predict an hourly rate of fire spread from a given point. (ICS) Fly Crew: A hand crew transported via helicopter to an incident. (ICS) See Hand Crew. Foam Systems: The apparatus and techniques used to mix concentrate with water to make solution, pump and mix air and solution to make foam, and transport and eject foam. (Systems defined here include compressed air foam and aspirated nozzle.) Food Dispenser: Any vehicle capable of dispensing food to incident personnel. (ICS) Fuel Tender: Any vehicle capable of supplying fuel to ground equipment or aircraft. (ICS)



Function: A component or area of activity in an emergency situation; for example, public information or evacuation. It may combine several specific tasks or activities. General Staff: Group of incident management personnel comprised of incident commander, operation chief, planning chief, logistics chief and finance chief. (ICS) Group: A functional division (e.g., air support, salvage, structure protection, etc.). (ICS) Hand Crew: Individuals who are supervised, organized, and trained specifically for clearing brush as a fire suppression measure. (ICS) Hazard: Any situation that has the potential of causing damage to people or property. Hazardous Materials (HAZMAT): A flammable, corrosive, reactive or toxic chemical, infectious biological or disease-producing agent, or radioactive material. Hazardous materials may be used in industry or intended for treatment and disposal. Hazardous Wastes: Hazardous materials which are no longer intended for use. Heavy Equipment Transport: Any ground vehicle capable of transporting a dozer. (ICS) Helibase: A location within the general incident area for parking, fueling, maintenance, and loading of helicopters. (ICS) Helibase Crew: A crew of three or more individuals who may be assigned to operations or to support helicopter operations. (ICS) Helicopter Tender: A ground service vehicle capable of supplying fuel and support equipment to helicopters. (ICS) Helispot: A location where helicopters can take-off and land. Some helispots may be used for temporary retardant loading. (ICS) Helitack: The initial attack phase of fire suppression using helicopters and trained airborne teams to achieve immediate control of wildfires. (ICS) Helitack Crew: A crew of three or more individuals who may be assigned to operations or to support helicopter operations. (ICS) Helitack Foreman: A firefighter trained in the tactical and logistical use of helicopters for fire suppression. (ICS) Helitanker: A helicopter equipped with a fixed tank or a suspended bucket-type container for use in aerial delivery of water or fire retardants. (ICS)



Incident: An occurrence or event, either human-caused or a natural phenomenon, requiring action by emergency service personnel to prevent or minimize loss of life, damage to property and/or natural resources. (ICS) Incident Action Plan: A plan initially prepared at the first meeting of an incident. The plan contains general control objectives reflecting the overall incident strategy and specific action plans for the next operational period. When complete, the incident action plan has several attachments. (ICS) Incident Base: Where primary logistical functions are coordinated and administered. (The incident name or other designator is added to the term "Base.") The incident command post may be co-located with the base. There is only one base per incident. (ICS) Incident Commander: The individual responsible for the management of all incident operations. (ICS) Incident Command Post (ICP): Where primary command functions are executed and usually co-located with the incident base. (ICS) Incident Command System (ICS): The combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure. Responsible for management of assigned resources to effectively accomplish stated objectives relating to an incident. (ICS) Individual Assistance: Financial or other aid provided to private citizens to help alleviate hardship and suffering, and to help facilitate resumption of normal day-to-day life. Infrared (IR): A heat detection system used for fire detection, mapping, and hot-spot identification. (ICS) Infrared (IR) Ground-link: A special mobile ground station capable of receiving air-to-ground infrared imagery for interpretation. (ICS) Initial Attack: Resources initially committed to an incident. (ICS) Jurisdictional Agency: The agency having jurisdiction and responsibility for a specific geographic area. (ICS) Liaison: A function of Office of State Fire Marshal fire fighting forces. Local Emergency Declaration: The proclaimed existence of conditions of a major emergency or disaster within local jurisdictional boundaries.



Local Fire Chief: The fire chief in whose jurisdiction or area of responsibility there is a fire or other emergency. (See Overview Division, Section B.) Local Fire Service: An organized public fire department that provides fire protection under the direction of a fire chief. (See Overview Division, Section B.) Local Government: Any county, city, village, town, district, or other political subdivision of the state; any Indian tribe or authorized tribal organization; and any rural community or unincorporated town or village or any other public entity. Major Disaster: As defined by Public Law 93-288, means "any natural catastrophe including any hurricane, tornado, storm, high water, wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm or drought; or, regardless of cause, any fire, flood, or explosion in any part of the United States, which in the determination of the President causes damage of sufficient severity and magnitude to warrant major disaster assistance under this Act to supplement the efforts and available resources of states, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering caused thereby." Major Emergency: An incident that requires the coordinated response of many departments or more than one level of government to save lives and protect the property of a large portion of a jurisdiction's population. Management by Objective (MBO): Top-down management, so that all parties involved know and understand the objectives of the operation. (ICS) Message Center: Part of the communications center and is co-located or placed adjacent to it. The message center receives, records, and routes information reported about the incident, resource status, and administration and tactical traffic. (ICS) Mobilization Center: An off-incident location where emergency service personnel and equipment are temporarily located pending assignment, release, or reassignment. (ICS) Multi-Agency Coordination System (MACS): The combination of facilities, equipment, personnel, procedures, and communications integrated into a common system responsible for coordination of agency resources and agency emergency operations. (ICS) Mutual Aid: Mutual aid is based on reciprocal contributions without charge and is contingent upon the local fire services approval. The primary purpose of mutual aid is to supplement resources of any fire agency during a time of critical need. National Inter-Agency Incident Management System (NIIMS): Consists of five major subsystems which collectively provide a total systems approach to all-risk incident management. The subsystems are: Incident Command System; Training; Qualifications and Certification; Supporting Technologies; and Publications Management. (ICS)



National Warning System (NAWAS): Disseminates warnings and other emergency information from federal and state warning points to the county warning point. NAWAS is a dedicated, nationwide party line telephone warning system operated on a 24-hour basis. NOAA Weather Station: Mobile weather data collection and forecasting facility (including personnel) provided by the National Oceanic and Atmospheric Administration, which can be utilized within the incident area. (ICS) Operations Coordination Center (OCC): The primary facility of the Multi-Agency Coordination System. It houses the staff and equipment necessary to perform the MACS functions. (ICS) Operational Period: The period of time scheduled for execution of a given set of operation actions as specified in the incident action plan. (ICS) Oregon Emergency Response System (OERS): Provides coordinated state and federal response to incidents involving chemicals, petroleum products, biological agents, radioactive materials, and other technological hazards. It is the only phone number that local agencies and industry need to call in order to notify appropriate state and federal agencies. The number is: 1-800-452-0311. Orthophoto Maps: Aerial photographs corrected to scale so geographic measurements may be taken directly from the prints. They may contain graphically emphasized geographic features and may be provided with overlays of such features as water systems, important facility locations, etc. (ICS) Out-of-Service Resources: Resources assigned to an incident but unable to respond due to mechanical, rest, or personnel reasons. (ICS) Overhead Personnel: Personnel who are assigned to supervisory positions which include incident commander, command staff, general staff, directors, supervisors, and unit leaders. (ICS) Patrol Unit: Any light, mobile unit which has limited pumping and water capacity. (ICS) Planning Meeting: An on-going meeting, held as needed throughout the duration of an incident, to select specific strategies and tactics for incident control operations and to direct service and support planning. (ICS) Proportioner: A mixing system that adds a predetermined volume of liquid foam concentrate to water to form a foam solution.



Radio Cache: A cache may consist of a number of portable radios, a base station, and in some cases, a repeater stored for dispatch to incidents. (ICS) Radiological Monitor: A person trained to detect, record, and report radiation exposure. The monitor may provide field guidance on radiation hazards associated with emergency responses. Radiological Officer: A person trained to assume responsibility for policy recommendations in protecting a geographic area, facility, or department from radiation. Reinforced Attack: Additional resources requested to reinforce those used during the initial attack. (ICS) Reporting Locations: Any one of six points where incident-assigned resources may check in. The points are: incident command post/ resources unit (RESTAT); base; camp; staging area; helibase; or division supervisor for direct line assignments. (Check-in at one point only.) (ICS) Rescue Medical: Any staffed ground vehicle capable of providing emergency medical services. (ICS) Resources: All personnel and major items of equipment available, or potentially available, for assignment to incident tasks on which status is maintained. (ICS) RESTAT: An acronym for resource unit; a unit within the planning section. (ICS) Section: The organizational level responsible for primary segments of incident operations such as operations; planning; logistics; and finance. The section level is organizationally between branch and incident commander. (ICS) SITSTAT: An acronym for the situation unit; a unit within the planning section. (ICS) Span of Control: The supervisory ratio of from three to seven individuals, with five being established as the general rule of thumb. (ICS) Staging Area: Where incident personnel and equipment are assigned on three (3) minute availability status. (ICS) State Fire Marshal Duty Officer: The person appointed to act as initial contact at the Office of State Fire Marshal to receive and relay requests for implementation of the Act. (See also Duty Officer.) (See Operations Division, Section A.) Strike Team: A group of the same type of resources temporarily assembled for a specific mission with a leader and common communications. Structural Fire: A fire in or impinging on a building or other structure.



Task Force: A group of varied resources temporarily assembled for a specific mission with common communications. Technical Specialists: Specially trained personnel activated on an as-needed basis. Technical specialists may be used in the areas of fire behavior, water resources, environmental concerns, resource use, and training. (ICS) Tractor, Dozer: Any tracked or all wheel drive vehicle with a forward blade for exposing mineral soil, with transportation, support, and personnel for its operation. Examples include Caterpillar D6, International TD24, timber jack, skidder, road grader, Clark Ranger 212, Terex, Euclid, and may include road grader/scraper. Tractor, Hoe: Any tracked or wheel-driven vehicle with a digging attachment for creating ditches, ponds, etc. Examples include John Deere Backhoe 456, Case Backhoe 450, and Cat-hoe 74. Tractor, Plow: Any tracked or all wheel drive vehicle with attachments, usually center or rear, for exposing mineral soil, with transportation, support and personnel for its operation. Examples: drags; harrows; discs; bottom plow; and cultivators. (ICS) Tractor, Truck: Self-propelled cab/chassis unit with a fifth-wheel or other acceptable mechanism for attaching to, and moving trailers, with support and personnel for its operation. Examples include Chevrolet, Ford, Freightliner, International, Kenworth, and Peterbilt. Undue Jeopardy to Life and Property: This shall be construed to mean "threat and/or danger to the lives and/or property of persons residing inside the boundaries of the city or district". Unified Command: A method for all agencies or individuals with jurisdictional responsibility at an incident to contribute to: a. determination of overall objectives for the incident, and b. selection of a strategy to achieve the objectives. (ICS) Unit: Organizational element responsible for specific incident planning, logistics, or finance activities. (ICS) Utility: Any company or co-op which provides power, water storage supply or distribution, sewage collection and treatment, telephone, transportation, or other similar public service. Vulnerability: Susceptibility of life, property, or the environment to damage if a hazard achieves its potential.



Water Tender: Any ground vehicle capable of transporting specific quantities of water. (ICS) Wildland Fire: A fire primarily involving natural fuels. Wildland/Interface Fire: That geographical area where structures and other human development meets or intermingles with wildland or vegetative fuels. Zulu: A military name for Greenwich Mean Time (GMT) or Coordinated Universal Time (CUT).

APPENDICES DIVISION Acronyms April 1997

s\MobPlan\Acronyms

IV-G-1

G. ACRONYMS 1. TERMS USED IN THE MOBILIZATION PLAN

BPSST Board on Public Safety Standards and Training

CHEMNET An industry-wide mutual aid program activated by the shipper.

CHEMTREC An off-scene 24-hour information service operated by the Chemical Manufacturers Association Chemical Transportation Emergency Center.

CHLOREP A team for chlorine incidents currently fielded by the Pennwalt Corporation in Portland.

CISD Critical Incident Stress Debriefing

DEQ Department of Environmental Quality

E-Board Emergency Board

ECC Emergency Coordination Center

EOC Emergency Operations Center

EPA Environmental Protection Agency

ERC Emergency Response Center

FCC Federal Communications Commission

FEMA Federal Emergency Management Agency

FSAB Fire Standards and Accreditation Board

Hazmat/HazMat Hazardous Materials

IC Incident Commander

ICS Incident Command System

IHCC/SERC Interagency Hazard Communication Council/State Emergency Response Commission

LEPC Local Emergency Planning Committee

MOU Memorandum of Understanding

NFPA National Fire Protection Association

NIIMS National Inter-Agency Incident Management System

NIIMS/ICS National Inter-Agency Incident Management System/Incident Command System

OAR Oregon Administrative Rules

ODF/ODOF Oregon Department of Forestry

ODOE Oregon Department of Energy


s\MobPlan\Acronyms

IV-G-2

ODOT Oregon Department of Transportation

OEM Oregon Emergency Management

OERS Oregon Emergency Response Center

OFCA Oregon Fire Chiefs Association

OHD Oregon Health Division

OMAC Oregon Multiple Agency Center

OR-OSHA Oregon Occupational Safety and Health Division

ORS Oregon Revised Statutes

OSC On Scene Coordinator

OSFM Office of State Fire Marshal (Oregon)

OSHD Oregon State Highway Division

OSP Oregon State Police

PARC Pesticide Analytical Response Center

PIO Public Information Officer

PRP Potentially Responsible Party

PSAP Public Safety Answering Point, also known as a 9-1-1 Dispatch Center

PUC Public Utilities Commission

RERT Radioactive Emergency Response Team

RHMERT Regional Hazardous Materials Emergency Response Teams

RHMRT (Oregon) Regional Hazardous Materials Response Teams

RICSSC Regional ICS Steering Committee

RRT (Federal) Regional Response Team

RRTA Radiological Emergency Technical Assistant

SCBA Self-Contained Breathing Apparatus

SERC State Emergency Response Commission

SFDB State Fire Defense Board

SFM State Fire Marshal (Oregon)

UMDA Umatilla Army Depot Activity

USCG U.S. Coast Guard

USDOE US Department of Energy


s\MobPlan\Acronyms

IV-G-3

2. TERMS COMMONLY FOUND IN THE HAZMAT ARENA ACGIH American Conference of Governmental Industrial Hygienists

AEA Atomic Energy Act

AEC Atomic Energy Commission

ANSI American National Standards Institute

API American Petroleum Institute

APELL Awareness and Preparedness for Emergencies at the Local Level

ASTM American Society for Testing and Materials

CAA Clean Air Act

CAER Community Awareness and Emergency Response Planning

CAPRG Chemical Accident Prevention Regulations and Guidance

CAS Chemical Abstracts Service

CEPP Chemical Emergency Preparedness

CEPPO Chemical Emergency Preparedness and Prevention Office (through EPA)

CERCLA Comprehensive Environmental Response Compensation and Liability Act

CHEMTREC Chemical Transportation Emergency Center (by CMA)

CMA Chemical Manufacturers Association

CODR Center for Occupational Disease Research (in Oregon, Oregon Health Sciences university)

CPSC Consumer Products Safety Commission

CWA/WQA Clean Air Act, now with Amendments, Water Quality Act

DHHS U.S. Department of Health and Human Services

DOL Department of Labor (Federal)

DOT Department of Transportation (Federal)

ECHO Emergency planning by Community for Hazardous Operations (includes industry)

EPA Environmental Protection Agency

FDA U.S. Food and Drug Administration

FHSA Federal Hazardous Substances Act

FIFRA Federal Insecticide, Fungicide, and Rodenticide Act

HAZWOPER Hazardous Waste Operations and Emergency Response

HMTUSA Hazardous Materials Transportation Uniform Safety Act of 1990


s\MobPlan\Acronyms

IV-G-4

IARC International Agency for Research on Cancer

IDLH Immediately Dangerous to Life and Health

LEPD Local Emergency Planning District

MSDS Material Safety Data Sheet

MSHA Mining Safety and Health Administration

NAAQS National Ambient Air Quality Standards

NESHAPS National Emission Standards for Hazardous Air Pollutants Section (part of CAA)

NIOSH National Institute for Occupational Safety and Health

OHSU Oregon Health Sciences University

OPA Oil Pollution Act of 1990

OSHD Oregon State Highway Division

OSHA Occupational Safety and Health Administration (Federal)

PEL Permissible Exposure Limit

PPA Pollution Prevention Act

PSARMTM Pacific States Agreement on Radioactive Materials Transportation Management

RCRA Resource Conservation and Recovery Act

REL Recommended Exposure Limit

RERT Radioactive Emergency Response Team

RRT Federal Regional Response Team

RRTA Regional Radiological Technical Assistant (emergency responder)

SAA Superfund Authorization Act

SARA Superfund Amendments and Reauthorization Act

Title I - Hazwoper Standards ( Worker Safety)

Title II -

Title III - Community Right to Know

Section 300 through 330

STEL Short Term Exposure Limit

TAG Teams Advisory Group (to the State Fire Marshal)

TCC Tagliabue Closed Cup, flash point test method as used in the Oregon Revised Statutes

TLV Threshold Limit Values


s\MobPlan\Acronyms

IV-G-5

TLV/TWA Threshold Limit Values/Time Weighted Average

TRI Toxic Chemical Release Inventory (spin-off to RCRA)

TSCA Toxic Substance Control Act

TURHWRA Toxic Use Reduction and Hazardous Waste Reduction ACT

UMDA Umatilla Army Depot Activity

UN/NA United Nations/North American categorization number

USCG United States Coast Guard

APPENDICES DIVISION Laws and Rules March 2004

IV-H-1 s/MobPlan/ORS47651

H. LAWS AND RULES 1. OREGON REVISED STATUTES a. ORS 476.280 to 476.290, Extinguishing Fires in Unprotected Areas b. ORS 476.310 to 340, 478.310, Fire Prevention and Control on Certain Lands not

Otherwise Protected c. ORS 476.510 to 476.610, 476.990, Emergency Conflagration Act

d. ORS 401.045, Interstate Emergency and Disaster Assistance Compact e. ORS 401.055 to 401.155, Powers of Governor

f. ORS 401.260 to 401.535, Oregon Emergency Management g. ORS 190.003 to 190.250, and 190.410 to 190.470, Mutual Aid Agreements

Note: To view current Oregon Administrative Rules, go to the Oregon State home page on the internet at www.gov.state.or.us. Click on Popular sites, then click on State admin. rules. Search by chapter number or subject.

APPENDICES DIVISION Recommended Changes April 1997

IV-I-1 s:mobplan/changes

OREGON OFFICE OF STATE FIRE MARSHAL STATE FIRE SERVICE MOBILIZATION PLAN

RECOMMENDED CHANGES

If you would like to recommend changes to the Plan, please do so by indicating them by division number, section number, and page number below. Also, please note your comments on how to improve the layout of the Plan below. Return completed form to: Office of State Fire Marshal, 4760 Portland Road NE, Salem, OR 97305-1760. Change 1 / Comment: ______________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Change 2 / Comment: ______________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Change 3 / Comment: ______________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Change 4 / Comment: ______________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Change 5 / Comment: ______________________________________________________

___________________________________________________________________________

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Conflagration / Mobilization

2007

Task Force Instruction Guide

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Task Force Information

Introduction Welcome and thanks for your help. This may be your first conflagration or you may be a seasoned veteran. Either way, your participation in this emergency is critical to the success of the operation. Regardless of your experience we know you will have questions and will need to know what is expected of you. Your Task Force Leader will have a lot of these answers as they brief you throughout the process. However, there are some basic items that you should be familiar with. We have developed this booklet to help you answer those questions and provide you with the information you need to do your job safely. Code of Conduct It is the duty of personnel mobilized by the State of Oregon to maintain high standards of performance and conduct that will promote public trust and provide the best possible service to the citizens of Oregon. Personnel are expected to demonstrate cooperation, efficiency, integrity, and accountability in the performance of their duties. It is expected that all conflagration resources will conduct themselves in a professional manner, meet the performance standards of their position and comply with all local, state and federal laws. Your actions, attitude, and work ethic will be scrutinized by those with whom you work and interact and by the citizens being served. You represent the State of Oregon, your county, and your department as an individual and as a team member on the fire line, in camp, and in transit. Work hard, learn as much as you can, and be safe. Specific expectations: • Adhere to all applicable safety standards. All mobilized individuals have a responsibility to each other to be alert to and communicate all safety hazards and near misses to the immediate supervisor or the incident management team safety officer. All injuries incurred while mobilized must be immediately reported to the immediate supervisor. • Adhere to the chain of command, become familiar with whom you are working, follow directions, and keep your supervisor informed. You are responsible for understanding your assignments and instructions; if in doubt, immediately ask for clarification. • Harassment of any kind against co-workers, supervisors, citizens, contractors or others based on race, color, national origin, age, gender, disability, religion, marital status, or any other class protected by civil rights laws will not be tolerated and will result in immediate demobilization. • When not assigned or in camp, conduct yourselves in a manner that will not discredit yourself, your department or the State of Oregon.

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• Misconduct, insubordination, refusal to follow orders or directives, dishonesty, lack of attention to duty, carelessness or any conduct that you know or should know is improper behavior will not be tolerated and will result in immediate demobilization from the incident. • Alcohol and non-prescribed medication other than over-the-counter-medication shall not be transported or consumed. This includes during transit to and from your home departments. • Firearms are not allowed unless it is a requirement of your assigned position. • You are required to report to your immediate supervisor any medical condition that may arise that will interfere with your ability to safely perform your assigned tasks. A complete list of these rules may be found in the Oregon Fire Service Mobilization Plan. Lines of Authority (Unity of Command) One of the founding principles of the Incident Command System is Unity of Command. Unity of command means you have only one supervisor. That being the case, engine personnel report to their engine officer (boss) and engine officers (bosses) report to their assigned Task Force Leader. If a question or issue comes up, notify your Task Force Leader. He will then seek out the appropriate person on the Overhead Team to assist them. This will ensure that everyone who needs to be involved is aware of the situation. However, this does not preclude an individual from going right to the Incident Commander if the situation involves a personal nature or one of harassment. The goal is to eliminate freelancing outside of the normal processes used by the Overhead Team. Freelancing creates a safety issue for not only the individual but also others and will not be tolerated. Discipline and Evaluation It is important to keep your supervisor (Div/Group Supervisor) apprised of issues that may arise with your crews in a timely manner. There is an expectation that inappropriate behavior be addressed at the lowest level and action be taken immediately to correct behavior problems. Task Force Leaders must document all outstanding problems and keep appropriate records in order to accurately fill out each single resource evaluation as required. Check-in When your task force arrives at the camp or your pre-arranged staging area you will need to check in with the Resource Unit Leader. They will sign your FSP-01 form (the State Fire Marshal form) and then direct you from there. You might be assigned directly into

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the field after a briefing or you might be assigned to camp until the next operational period. Each and every piece of apparatus (whether it be support or operational) and their assigned crew must go through the check-in process at the time of arrival. This will ensure that you are accounted for and are aware of your assignments. No one will be allowed to stay in camp or operate at the incident until they have gone through this process. Changes in crew members and apparatus must be pre-authorized by the Incident Commander and the Resource Unit Leader must be notified immediately. Failure to do so could result in immediate Task Force Demobilization. (Please see Personnel Change Section for further clarification) Fuel The Logistics Section is responsible for setting up a fueling area or making arrangements for apparatus to fuel. Once you arrive at the fire camp and have been checked in you will then use the fueling area designated by the Logistics Section. You will be briefed upon your arrival at check-in where this area is and the process used for fueling your apparatus. Fueling at a location not pre-approved by the Logistics Section will not be allowed and may result in the State denying reimbursement to the local department for the cost of the fuel. Additionally, fuel all apparatus prior to returning to camp at the end of their operational period. This will ensure that apparatus are ready to deploy quickly at the beginning of their next operation period or in the event that the apparatus is deployed earlier in case of an emergency. Sleeping Area All task forces will sleep in the same general area, which will be designated by the Logistics Section. Every attempt will be made to accommodate those task forces that will be sleeping during the day in providing them with a cool and quiet area to rest. The reason task forces are required to sleep in the same area is, in the event we need to find an individual or task force, we will be able to readily do so. Please post your sleeping area with a sign identifying the Task Force if possible. Accommodations other than that designated by the Logistics Section will not be allowed without direction from the Logistics Chief and approval from the Incident Commander. Meals All personnel assigned to a conflagration are required by the Oregon Fire Service Mobilization Plan to have enough food and water for 48 hours. Logistical support for meals may not be available for the first 48 hours of an incident so crews may need to

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provide for themselves. Once Logistics has made arrangements for meals, task force leaders will be informed where to get meals. Meals will usually be provided within the camp; however, there may be times a local restaurant is used. In either case once Logistics has set up the location for meals everyone is expected to use that facility. Personnel Changes All personnel who are mobilized are expected to be prepared and available for a minimum five (5) day deployment. If after that time or in the event of an emergency, personnel need to be replaced, the Fire Chief of the department requesting the change needs to contact the Emergency Response Center at 503-373-0001 and request the change of personnel. This information will then be forwarded to the Incident Commander for approval. All personnel changes need to be approved at least 12 hours in advance of the expected change. Personnel will not make arrangements for replacements outside of this process. The Incident Commander may reject non-approved replacement personnel. Equipment/Supplies If you need to replace disposable equipment used during your deployment or need supplies or equipment to carry out your assignment you must go through your Task Force Leader. The Task Force Leader will forward the request through the Operations chain of command to Logistics to have the order approved and filled. All non-disposable equipment will be returned to Logistics prior to demobilization from the incident. Any crew failing to return equipment may be charged for the cost of the equipment. Task force members and task force leaders WILL NOT go directly to the fire cache and sign out equipment unless first authorized and instructed to do so by Logistics. Personal supplies are the responsibility of each individual and may be purchased by the individual at a local store or at the camp commissary if available. Apparatus mechanical problems/ Motor Vehicle Crashes If an apparatus experiences mechanical problems the Engine Boss of that apparatus will notify their Task Force Leader of the situation. If the apparatus is assigned in the field and working, the Task Force Leader will notify their Division/Group Supervisor of the problem, who will notify Logistics of the need to have the apparatus repaired. If the apparatus is in camp and not assigned in the field, the Task Force leader will notify Logistics of the problem and make arrangements for the repair. Crews will not make arrangements to have apparatus repaired without the approval of the Logistics Section Chief. If your apparatus is involved in a motor vehicle crash, the first priority is to provide or seek medical attention to those who need it. As soon as possible the crew involved in the crash will notify their Task Force Leader who will notify their Division/Group Supervisor. The Supervisor will notify both the Operations Chief and the Safety Officer. The Incident Commander will assign someone to manage and investigate the incident.

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Additionally, the Incident Commander will be contacting your home department and advising them of the incident. Near-Misses, Injuries and Illnesses If you or anyone with your crew is injured or becomes ill while deployed in the field, follow the instructions within the Incident Action plan to get help. If you are in camp when an injury or illness occurs report to the medical unit for assistance. The first priority is always to get assistance to the person injured or ill. The second priority is to then make the appropriate notifications. As soon as possible, the Task Force Leader will notify their Division or Group Supervisor of the indigent. The Division or Group Supervisor will notify the Safety Officer. If necessary the Incident Commander will notify the Local Fire Chief of the department for which the injured firefighter works and advise them of the situation. ALL NEAR-MISSES, INJURIES OR ILLNESSES WILL BE REPORTED TO THE SAFETY OFFICER as soon as possible. Operational Briefings Prior to the beginning to each Operational Period there will be an Operation briefing. The Planning Section Chief will conduct this briefing with the assistance from the rest of the Incident Management Team. It is imperative that ALL Task Force Leaders attend these briefings. Only the Task Force Leaders are expected to attend these briefings; however, engine officers may attend the briefings as well. At these briefings the Incident Action Plan (IAP) for the operational period will be distributed. The Task Force Leaders need to make sure that all Engine Officers receive a copy of the IAP before deploying into the field. While the Task Force Leaders are attending the briefings, the rest of the task force should be preparing to deploy to their assignment. This includes eating meals, getting necessary equipment and preparing the apparatus. This will prevent delays in getting out to the field when the briefing is over. Task Force Leaders (and Engine Officers attending briefings) are expected to complete their meals before the briefing. Demobilization (DEMOB) When the decision to demob your task force is made, your Task Force Leader will be notified of the demob schedule. The Planning Section will post the demob schedule. The schedule will note the time and location from which the Task force will be demobilized. Each task force is expected to be on time. Demobilization includes several tasks, and delays by one task force causes delays through the entire schedule. Prior to demobilizing each task force is responsible for the following:

1. Policing their camp area and disposing of any garbage. 2. Returning all equipment assigned to the task force. 3. Each Crew will need to complete their unit log on the FSP-01 form.

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4. Apparatus are fueled. 5. All crew evaluations are completed.

The demobilization process will consist of the following:

1. Safety inspection of the vehicles 2. Processing of the FSP-01 forms by the Resource Unit Leader 3. De-briefing by the Incident Commander

Once demobilized, task forces are expected to immediately leave the incident and return directly to their home bases. Where meals are provided, including sack lunches, prior to your demob time, eat before you are demobilized or your departments’ reimbursement will be reduced. Where sack lunches are provided, meals on return will not be reimbursed. As soon as practical after being demobilized the Task Force Leader will contact the ERC at 503-373-0001 and advise them the task force is returning to their county. Each apparatus will contact the ERC when they are back at their stations and returned to service.

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