orange county board of county commissioners water conserv ii operations contract renewal utilities...

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Orange County Board of County Commissioners

Water Conserv II Operations Contract Renewal



Utilities DepartmentAugust 23, 2011


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Presentation OutlinePresentation Outline

• Background

• Existing Contract

• Negotiations for Contract Renewal

• Future Option

• Request Actions

• Background



• Future Option

• Request Actions

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• Background



• Future Option

• Requested Actions

• Background



• Future Option

• Requested Actions

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BackgroundBackground

• Water Conserv II is one of the largest agricultural reclaimed water projects in the world– Owned by Orange County and the City of Orlando– Operational since 1986– Primary components are irrigation and aquifer

recharge

• Water Conserv II is one of the largest agricultural reclaimed water projects in the world– Owned by Orange County and the City of Orlando– Operational since 1986– Primary components are irrigation and aquifer

recharge

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• Benefits of Water Conserv II– Agricultural irrigation for citrus– Rapid infiltration basins (RIBs) for aquifer recharge– Wet-weather disposal capacity – Research with Mid-Florida Citrus Council

• Benefits of Water Conserv II– Agricultural irrigation for citrus– Rapid infiltration basins (RIBs) for aquifer recharge– Wet-weather disposal capacity – Research with Mid-Florida Citrus Council

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• 2,684 acres in Orange County

• 2,794 acres in Lake County

• 150 RIB cells• Existing RIB capacity

29.2 MGD

• 2,684 acres in Orange County

• 2,794 acres in Lake County

• 150 RIB cells• Existing RIB capacity

29.2 MGD

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Background Background

• Per interlocal agreement operated by contract operator since 1986– Located good distance away from existing systems– Reclaimed water system operation was an unknown– Use expected to be 50/50

• Procured under CCNA rules – Professional services– Qualifications based selection

• Yearly budget negotiated by staff and approved by the Board

• Per interlocal agreement operated by contract operator since 1986– Located good distance away from existing systems– Reclaimed water system operation was an unknown– Use expected to be 50/50

• Procured under CCNA rules – Professional services– Qualifications based selection

• Yearly budget negotiated by staff and approved by the Board

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• Background



• Future Option

• Requested Action

• Background



• Future Option


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Existing ContractExisting Contract

• September 30, 2006 – Water Conserv II Contract for Operations executed with Woodard & Curran – RFP issued by the City of Orlando– BCC approved contract award on 9/19/06– Initial 5-year term with additional 5-year

renewals

• September 30, 2011 – End of first 5-year term

• September 30, 2006 – Water Conserv II Contract for Operations executed with Woodard & Curran – RFP issued by the City of Orlando– BCC approved contract award on 9/19/06– Initial 5-year term with additional 5-year

renewals

• September 30, 2011 – End of first 5-year term

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• Background



• Future Option


• Background



• Future Option


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Negotiations for Contract RenewalNegotiations for Contract Renewal

• Woodard & Curran staff reductions– Savings of $163,650

• Transfer of responsibility – Reduces fixed fee costs (5% mark-up)– County and City pay power, laboratory, and

technical consultant costs directly– Savings of $64,875

• Miscellaneous adjustments to other line items– Net reduction of $28,625

• Annual joint O&M savings of $257,150 for FY12– 6.7% overall reduction

• Woodard & Curran staff reductions– Savings of $163,650

• Transfer of responsibility – Reduces fixed fee costs (5% mark-up)– County and City pay power, laboratory, and

technical consultant costs directly– Savings of $64,875

• Miscellaneous adjustments to other line items– Net reduction of $28,625

• Annual joint O&M savings of $257,150 for FY12– 6.7% overall reduction

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Negotiations for Contract RenewalNegotiations for Contract Renewal

• Amendment to contract required– County pays for power, laboratory and technical

consultant directly– City reimburses County proportional share– Agreement included in requested actions

• Proposed FY12 budget is $3,532,625– County’s share $2,333,521– Budget approval included in requested actions

• Amendment to contract required– County pays for power, laboratory and technical

consultant directly– City reimburses County proportional share– Agreement included in requested actions

• Proposed FY12 budget is $3,532,625– County’s share $2,333,521– Budget approval included in requested actions

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• Background



• Future Option


• Background



• Future Option


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Future OptionFuture Option

• Cost savings possible if County assumes operations of Water Conserv II

• Construction of new SWWRF and Malcolm Road WSF may provide opportunity for merging of O&M and staff

• Further evaluation needed

• Cost savings possible if County assumes operations of Water Conserv II

• Construction of new SWWRF and Malcolm Road WSF may provide opportunity for merging of O&M and staff

• Further evaluation needed

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• Background



• Future Option


• Background



• Future Option


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Requested ActionRequested Action

• Approval of the Amendment and Renewal to the Contract for Operations, Maintenance and Engineering Services for the Water Conserv II Reclaimed Water System Joint Facilities.

• Approval of funding for the Orange County/City of Orlando Water Conserv II Joint Facilities Annual Target Budget with Woodard & Curran, Inc. The County’s share of the estimated project budget is $2,333,521.

• Approval of the Amendment and Renewal to the Contract for Operations, Maintenance and Engineering Services for the Water Conserv II Reclaimed Water System Joint Facilities.

• Approval of funding for the Orange County/City of Orlando Water Conserv II Joint Facilities Annual Target Budget with Woodard & Curran, Inc. The County’s share of the estimated project budget is $2,333,521.

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orange county board of county commissioners water conserv ii operations contract renewal utilities...

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