oracle process flow.pptx
TRANSCRIPT
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8/10/2019 Oracle Process Flow.pptx
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Slide 1
Oracle Enterprise Business Suite Solution
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8/10/2019 Oracle Process Flow.pptx
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Slide 2
Table of Contents
Procure to Pay
Order to Cash
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Slide 3
Procure to Pay
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8/10/2019 Oracle Process Flow.pptx
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Slide 4
Agenda
Procure to Pay
Procure to Pay Normal Process
Prepayment
Return With Credit Memo Invoice Hold
Blanket PO Agreement
Planned PO
Contract PO
Request For Quotation
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8/10/2019 Oracle Process Flow.pptx
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Slide 5
Account Payable
Procure to Pay (Normal Process)Oracle Business Flow:
Requisitions
Purchasing
Manage
Requisitions
Create a requisition
defining the nonproduction, service,
administrative, items
needed.
Requisition may be for
Fixed Assets or noncatalog items or one time
purchases.
Authorize
Requisitions
Approvals can be
controlled usingamount or account
code.
Requester
Department Manager
Buyer
Enterprise Roles
Purchase Orders
Purchasing
Distribute
Issued
Purchase
Orders
Distribute Purchase
Order to Supplier.Distribution is done
via email, fax, mail or
other electronic or
manual means.
Issue a
Purchase
Order
PO can be
automatically createdfrom Single/Multiple
Requisition.
Single PR can be
created into Multiple
PO
PO can be created
manually.
Authorize
Purchase
Orders
Approvals can be
controlled usingPurchasing amount or
account code.
Receiving
Purchasing
Receive
Goods /Services
The goods/Services
received by
requester/receivers.
Financials
Manage
Supplier
Invoices
Invoices are received
through the internet,
electronically or as paper.
The invoice is matched to
PO.
Validate
Supplier
Invoice
Invoices are validated.
Issue
Supplier
Payments
A payment batch is
generated and
payments are
distributed to suppliers.
Payments can be EFT,
Wire, Check.
Purchasing Manager
Accounts Payable Clerk
Accounts Payable Supervisor
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8/10/2019 Oracle Process Flow.pptx
6/22
Slide 6
Procure to Pay (Prepayment)Oracle Business Flow:
Requisitions
Purchasing
Manage
Requisitions
Create a requisition
defining the non
production, service,administrative, items
needed.
Requisition may be for
Fixed Assets or noncatalog items or one time
purchases.
Authorize
Requisitions
Approvals can be
controlled using
amount or accountcode.
Department Manager
Purchase Orders
Purchasing
Distribute
Issued
Purchase
Orders
Distribute Purchase
Order to Supplier.
Distribution is donevia email, fax, mail or
other electronic or
manual means.
Issue a
Purchase
Order
PO can be
automatically created
from Single/MultipleRequisition.
Single PR can be
created into Multiple
PO.
PO can be created
manually.
Authorize
Purchase
Orders
Approvals can be
controlled using
Purchasing amount oraccount code.
Receiving
Purchasing
Receive
Goods /
Services
The goods/Services
received by
requester/receivers.
Account Payable
Financials
Validate
Supplier
Invoice
Invoices are revalidated.
Apply
Prepayments
to Supplier Invoice
Reduce Invoice
payments by
prepayments.
Enable prepayments and
control prepayments with
automatic offsets.
Issue
Supplier
Payments
A payment batch is
generated and
payments are
distributed to suppliers.
Payments can be EFT,
Wire, Check.
Prepayment (AP)
Request for
Prepayment
CreatePrepayment
Validate
Prepayment
Manage
Supplier
Invoices
Invoices are received
through the internet,
electronically or as paper.
The invoice is matched to
PO.
Validate
Supplier
Invoice
Invoices are validated.
Requester
Department Manager
Buyer
Enterprise Roles
Purchasing Manager
Accounts Payable Clerk
Accounts Payable Supervisor
Financials
Issue
Payment forPrepayment
A payment batch is
generated and
payments are
distributed to suppliers.
Payments can be EFT,
Wire, Check.
Modify
Existing
Invoice
Distributions
Modify accounting record
(I.e. cost center, natural
account).
Modify allocation of
invoice to specific
accounts.
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8/10/2019 Oracle Process Flow.pptx
7/22
Slide 7
Procure to Pay (Return with Credit Memo)Oracle Business Flow:
Receiving Clerk
Enterprise Roles
Return to Vendor
Purchasing
Return
Goods /
Services
The goods/Services
Returned by
Receiving Clerk.
Account Payable
Financials
Process
Supplier
Credit Memos
Credit memos can be created
automatically.
Apply credit memos for material
that has been returned.
Issue
Supplier
Payments
A payment batch is
generated and
payments are
distributed to suppliers.
Payments can be EFT,
Wire, Check.
Accounts Payable Clerk
Procure To Pay
(Normal Process)
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8/10/2019 Oracle Process Flow.pptx
8/22Slide 8
Procure to Pay (Invoice Hold)Oracle Business Flow:
Requisitions
Purchasing
Manage
Requisitions
Create a requisition
defining the nonproduction, service,
administrative, items
needed.
Requisition may be for
Fixed Assets or non
catalog items or one time
purchases.
Authorize
Requisitions
Approvals can be
controlled usingamount or account
code.
Requester
Department Manager
Buyer
Enterprise Roles
Purchase Orders
Purchasing
Distribute
Issued
Purchase
Orders
Distribute Purchase
Order to Supplier.Distribution is done
via email, fax, mail or
other electronic or
manual means.
Issue a
Purchase
Order
PO can be
automatically createdfrom Single/Multiple
Requisition.
Single PR can be
created into Multiple
PO.
PO can be created
manually.
Authorize
Purchase
Orders
Approvals can be
controlled usingPurchasing amount or
account code.
Receiving
Purchasing
Receive
Goods /
Services
The goods/Services
received by
requester/receivers.
Account Payable
Financials
Resolve
Supplier
Invoice Holds
Determine whether hold
can be removed so
invoice can be paid.
Issue
Supplier
Payments
A payment batch is
generated and
payments are
distributed to suppliers.
Payments can be EFT,
Wire, Check.
Purchasing Manager
Accounts Payable Clerk
Manage
Supplier
Invoices
Invoices are received
through the internet,
electronically or as paper.
The invoice is matched to
PO.
Validate
Supplier
Invoice
Invoices are validated.
Accounts Payable Supervisor
http://industry.us.oracle.com/Tutor11i/US/HTML/PRO1180W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1180W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO0128W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO0128W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO0153W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO0153W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO0153W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO0153W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1182W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1182W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1182W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO0129W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO0129W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO0129W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1935W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1935W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1935W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1013W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1013W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1013W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1022W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1022W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1022W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1010W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1010W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1010W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO5889W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO5889W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO5889W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO5889W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1010W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1022W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1013W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1935W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO0129W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1182W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO0153W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO0128W.htmhttp://industry.us.oracle.com/Tutor11i/US/HTML/PRO1180W.htm -
8/10/2019 Oracle Process Flow.pptx
9/22Slide 9
Account Payable
Procure to Pay (Blanket PO)Oracle Business Flow:
Requester
Buyer
Enterprise Roles
Purchase Orders
Purchasing
Distribute
Issued
PO Release
Distribute Purchase
Order to Supplier.
Distribution is done
via email, fax, mail or
other electronic or
manual means.
Issue a Blanket
Purchase
Agreement
(BPA)
BPA can be created
manually.
BPA is controlled by
Unit Price and
Amount Agreed.
Approvals can be
controlled using
Purchasing amount or
account code.
Authorize
BPA
Receiving
Purchasing
Receive
Goods /
Services
The goods/Services
received by
requester/receivers.
Financials
Issue
Supplier
Payments
A payment batch is
generated and
payments aredistributed to suppliers.
Payments can be EFT,
Wire, Check.
Purchasing Manager
Accounts Payable Clerk
Issue
Blanket
Release
Blanket Release can
be controlled by total
amount agreement.
Blanket Release can
be released from
Purchase
Requisition.
Approvals can be
controlled using
Purchasing amount or
account code.
Authorize
PO
Release
Manage
Supplier
Invoices
Invoices are received
through the internet,
electronically or as paper. The invoice is matched to
PO.
Validate
Supplier
Invoice
Invoices are validated.
Accounts Payable Supervisor
Issue
Requisitions
Create a requisition
defining the non
production, service,
administrative, items
needed against BPA.
Requisition may be for
Fixed Assets or non
catalog items or one time
purchases.
Authorize
Requisitions
Approvals can be
controlled using
Purchasing amount or
account code.
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8/10/2019 Oracle Process Flow.pptx
10/22Slide 10
Procure to Pay (Planned PO)Oracle Business Flow:
Purchase Orders
Purchasing
Distribute
Issued
Planned
PO Release
Distribute Purchase
Order to Supplier.
Distribution is done
via email, fax, mail or
other electronic or
manual means.
Issue a
Planned
Purchase
Order
Planned PO can be
created manually.
Planned PO is
controlled by Quantity
and Shipment Date.
Approvals can be
controlled using
Purchasing amount.
Authorize
Planned
PO
Issue
Planned PO
Release
Planned PO Release
can be controlled by
total Planned
Quantity.
Planned PO Release
can be released from
Purchase
Requisition.
Approvals can be
controlled using
Purchasing amount or
account code.
Authorize
Planned
PO
Release
Requester
Buyer
Enterprise Roles
Purchasing Manager
Accounts Payable Clerk
Account PayableReceiving
Purchasing
Receive
Goods /
Services
The goods/Services
received by
requester/receivers.
Financials
Issue
Supplier
Payments
A payment batch is
generated and
payments aredistributed to suppliers.
Payments can be EFT,
Wire, Check.
Manage
Supplier
Invoices
Invoices are received
through the internet,
electronically or as paper. The invoice is matched to
PO.
Validate
Supplier
Invoice
Invoices are validated.
Accounts Payable Supervisor
Issue
Requisitions
Create a requisition
defining the non
production, service,
administrative, items
needed against Planned
PO.
Requisition may be for
Fixed Assets or noncatalog items or one time
purchases.
Authorize
Requisitions
Approvals can be
controlled using
Purchasing amount or
account code.
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8/10/2019 Oracle Process Flow.pptx
11/22Slide 11
Procure to Pay (Contract PO)Oracle Business Flow:
Purchase Orders
Purchasing
DistributeIssued
Purchase
Orders
Distribute Purchase
Order to Supplier.Distribution is done
via email, fax, mail or
other electronic or
manual means.
Issue aContract
Purchase
Order
Contract PO can be
created manually. Contract PO is
controlled by Amount
Agreed.
Approvals can be
controlled usingContract amount.
Authorize
Contract
PO
IssuePO with
Reference of
Contract
PO with reference to
Contract can becontrolled by total
amount agreed in
contract.
Approvals can be
controlled usingPurchasing amount or
account code.
AuthorizePO with
Reference
of Contract
Requester
Buyer
Enterprise Roles
Purchasing Manager
Accounts Payable Clerk
Account PayableReceiving
Purchasing
Receive
Goods /
Services
The goods/Services
received by
requester/receivers.
Financials
Issue
Supplier
Payments
A payment batch is
generated and
payments are
distributed to suppliers.
Payments can be EFT,Wire, Check.
Manage
Supplier
Invoices
Invoices are received
through the internet,
electronically or as paper.
The invoice is matched to
PO.
Validate
Supplier
Invoice
Invoices are validated.
Accounts Payable Supervisor
Issue
Requisitions
Create a requisition
defining the nonproduction, service,
administrative, items
needed against Contract
PO.
Requisition may be for
Fixed Assets or noncatalog items or one time
purchases.
Authorize
Requisitions
Approvals can be
controlled using
Purchasing amount or
account code.
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8/10/2019 Oracle Process Flow.pptx
12/22Slide 12
Procure to Pay (RFQ)Oracle Business Flow:
Requisition
Purchasing
Manage
Requisitions
Create a requisition
defining the nonproduction, service,
administrative, items
needed.
Requisition may be for
Fixed Assets or non
catalog items or one time
purchases.
Authorize
Requisitions
Approvals can be
controlled usingamount or account
code.
Requester
Department Manager
Buyer
Enterprise Roles
Purchase Orders
Purchasing
Distribute
Issued
Purchase
Orders
Distribute Purchase
Order to Supplier.
Distribution is donevia email, fax, mail or
other electronic or
manual means.
Issue a
Purchase
Order
PO can be
automatically created
from Quotation. PO can be created
manually.
Authorize
Purchase
Orders
Approvals can be
controlled using
Purchasing amount oraccount code.
Purchasing Manager
Request For Quotation
Purchasing
Issue RFQ
RFQ can be automatically
created fromSingle/Multiple
Requisition.
RFQ can be created
manually.
Distribute Issued
RFQ
Distribute RFQ to
Supplier. Distributionis done via email, fax,
mail or other
electronic or manual
means.
Quotation
Purchasing
Receipt
Quotation
Manage
Quotation
Quotation from
supplier can be
receipt by email, fax,
mail or other electronic
or manual means.
Quotation can be
Recorded as active or
inactive Quotation
Receiving ProcessAccount Payable
Process
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8/10/2019 Oracle Process Flow.pptx
13/22Slide 13
Order to Cash
-
8/10/2019 Oracle Process Flow.pptx
14/22Slide 14
Agenda
Order to Cash
Order to Shipment Normal Process
Customer Invoice to Receipt Normal Process
Customer Return to Credit
Deferred Revenue
Credit Limit
Prepayment
Deposit Manual Credit Memo
-
8/10/2019 Oracle Process Flow.pptx
15/22Slide 15
Oracle Business Flow : Order to Shipment (Normal Process)
Shipping
Order Management
Order Entry & Scheduling
Order Management
Manage
Customer
Orders
Sales orders submitted bycustomers or sales reps
are entered into the
system.
Manage discount
Revenue recognized in
fixed or variable duration
in which accounting
period.
Check
Availability
On Hand
Check Availability On
Hand for the customer
order.
Enterprise Roles
Planner
Shipping Clerk
Send Sales
Order
Acknowledgement
CSR (Customer ServiceRepresentative) sends sales
order acknowledgement to
the Customer.
Schedule
Sales Order
Ship Date
The planner schedules
sales order lines ship
dates.
Ship
Material
Shipping Clerk packs,
weighs, counts, ships
and records shipments.
Pick
Material
Shipping Clerk picks and
transfers orders to Staging.
Prepare
Material for
Shipment
Shipping Clerk packages,
consolidates material to be
sent to the customer.
Load
Material
Shipping Clerk loads the
material to the dock for
shipment.
Customer Invoice to
Cash (Normal Process)
Order Entry Clerk
Opportunity to
Order
Customer Invoice to
Cash (Deferred
Revenue)
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8/10/2019 Oracle Process Flow.pptx
16/22
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8/10/2019 Oracle Process Flow.pptx
17/22
O l B i Fl D f d R
-
8/10/2019 Oracle Process Flow.pptx
18/22Slide 18
Oracle Business Flow: Deferred Revenue
Accounts Receivables
Financials
Customer Invoice
Financials
Present
Customer
Invoices
Present invoices to
customer or third party.
Printed Customer
Invoice
Enterprise Roles
Cashier
Receivable
Apply Customer
Receipts
Adjustments
Apply Customer
Receipts
Cash Applications
Receipt is created and applied
to invoice(s), Credit Memo(s),
Debit Memo(s).
Adjust payment including
Receipt Application
reversal and corrections.
Enter
Receipt
BankStatement to
Cash
Reconciliation
Generate
Customer Invoice
from Sales Order
Use the Standard pre-seeded
Orders Workflow to support orderprocessing and invoice creation to
the customer immediately after the
order has been shipped.
Run Auto Invoice to import
invoice and credit information into
the Oracle Receivables
application.
Order to Shipment
(Normal Process)
Perform receipt
from a customer in
several ways,
depending on theamount of the
receipt and total
amount owed by the
customer.
Revenue
Recognition
Run the Revenue
Recognition program to
generate the revenue
distribution records for
invoices and credit memos
that use invoicing and
accounting rules.
Revenue
Accounting
Revenue Accounting
Management (RAM)
wizard to guide through
the process of making and
modifying revenue
adjustments.
Order to Shipment
(Prepayment Process)
Oracle Business Flow : Credit Limit
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8/10/2019 Oracle Process Flow.pptx
19/22Slide 19
Oracle Business Flow : Credit Limit
Shipping
Order Management
Order Entry & Scheduling
Order Management, Financials, Purchasing
Order Entry & Scheduling
Order Management
Manage
Customer
Orders
Sales orders submitted by
customers or sales reps
are entered into the
system.
Enterprise Roles
Credit Manager
Shipping Clerk
Send Sales
Order
Acknowledgement
CSR (Customer Service
Representative) sends sales
order acknowledgement to
the Customer.
Schedule
Sales Order
Ship Date
The planner schedules
sales order lines ship
dates.
Manage
Sales Order
Holds Research and resolve
shipment holds associated
with open sales orders.
Release
Credit Holds
on Sales Orders Review and release
specific credit holds on
individual sales orders.
Ship
Material
Shipping Clerk packs,
weighs, counts, ships
and records shipments.
Pick
Material
Shipping Clerk picks and
transfers orders to Staging..
Prepare
Material for
Shipment
Shipping Clerk packages,
consolidates material to be
sent to the customer.
Load
Material
Shipping Clerk loads the
material to the dock for
shipment.
Customer Invoice to
Cash (Normal Process)
Order Entry Clerk
Opportunity to
Order
Oracle Business Flow : Order to Shipment (Prepayment Process)
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8/10/2019 Oracle Process Flow.pptx
20/22Slide 20
Oracle Business Flow : Order to Shipment (Prepayment Process)
Shipping
Order Management
Order Entry & Scheduling
Order Management
Manage
Customer
Orders
Sales orders submitted bycustomers or sales reps
are entered into the
system.
Manage discount
Revenue recognized in
fixed or variable duration
in which accounting
period.
Check
Availability
On Hand
Check Availability On
Hand for the customer
order.
Enterprise Roles
Planner
Shipping Clerk
Send Sales
Order
Acknowledgement
CSR (Customer ServiceRepresentative) sends sales
order acknowledgement to
the Customer.
Schedule
Sales Order
Ship Date
The planner schedules
sales order lines ship
dates.
Manage Prepayment
from customer.
Ship
Material
Shipping Clerk packs,
weighs, counts, ships
and records shipments.
Pick
Material
Shipping Clerk picks and
transfers orders to Staging.
Prepare
Material for
Shipment
Shipping Clerk packages,
consolidates material to be
sent to the customer.
Load
Material
Shipping Clerk loads the
material to the dock for
shipment.
Customer Invoice to
Cash (Normal Process)
Order Entry Clerk
Opportunity
to Order
Customer Invoice to
Cash (Deferred
Revenue)
Manage
Prepayment
Record prepayment(s)from customer. One or
more receipts is created
in AR that will be
matched against the
invoice(s) of the order.
Cashier
Oracle Business Flow: Deposit
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8/10/2019 Oracle Process Flow.pptx
21/22Slide 21
Financials
Customer Invoice
Oracle Business Flow: Deposit
Accounts Receivables
Financials
Customer Invoice
Financials
Present
Customer
Invoices
Present invoices to
customer or third
party.
Send Invoice to
Customer.
Printed
Customer
Invoice
Enterprise Roles
Cashier
Receivable
Apply Customer
Receipts
Adjustments
Apply Customer
Receipts
Cash Applications
Receipt is created and applied
to invoice(s), Credit Memo(s),
Debit Memo(s).
Adjust payment includingReceipt Application
reversal and corrections.
Enter
ReceiptBank Statement
to Cash
Reconciliation
Generate
Customer Invoice
from Sales Order
Use the Standard pre-seeded
Orders Workflow to support order
processing and invoice creation to
the customer immediately after the
order has been shipped.
Run Auto Invoice to import
invoice and credit information into
the Oracle Receivables
application.
Order to
Shipment
(Normal
Process)
Perform receiptfrom a customer in
several ways,
depending on the
amount of the
receipt and total
amount owed by the
customer.
Enter
Deposit
Records a customers prepayment
for goods or services that you will
provide in the future.
Apply
Deposit
Apply deposit to
customer invoice.
Oracle Business Flow: Manual Credit Memo
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8/10/2019 Oracle Process Flow.pptx
22/22
Oracle Business Flow: Manual Credit Memo
Accounts Receivables
Financials
Customer Invoice
Financials
Present
Customer
Invoices
Present invoices to
customer or third party. Send Invoice to Customer.
Printed
Customer
Invoice
Apply Customer
Receipts
Adjustments
Apply Customer
Receipts
Cash Applications
Receipt is created and applied
to invoice(s), Credit Memo(s),Debit Memo(s).
Adjust payment including
Receipt Applicationreversal and corrections.
Enter
ReceiptBank Statement
to Cash
Reconciliation
Generate
Customer Invoice
from Sales Order
Use the Standard pre-seeded
Orders Workflow to support orderprocessing and invoice creation to
the customer immediately after the
order has been shipped.
Run Auto Invoice to import
invoice and credit information into
the Oracle Receivables
application.
Order to
Shipment
(Normal Process)
Perform receipt
from a customer inseveral ways,
depending on the
amount of the
receipt and total
amount owed by the
customer.
Apply
Credit
Memo
Apply credit memo to
reduce receivable balancewith no returned items.
Enterprise Roles
Cashier
Receivable
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