Optimised Fleet Management

Presented by:Andrew Railz – Fleet Manager Bundaberg

Regional Council

My Background:

Trade Qualified Diesel FitterPost Graduate Qualifications Maintenance

Management4 years at Bundaberg Regional Council as

Fleet ManagerPreviously 12yrs Gold Coast City Council –

Workshop operations.

BRC History

Four smaller Councils merged in 2008 creating BRC

As a result: Decentralised fleet management services 1400 fleet items 7 x workshops In-house fleet database– limited functionality No automated PM scheduling Limited reporting – no accountability

Fleet Issues – Post Amalgamation

No specialised fleet management software Disparity of plant hire rates – Previous 4 Councils. Extensive manual data entry:

Plant replacement Program Plant Hire Rates Utilisation Fuel Management

No accepted practice for reporting and monitoring of defects

Limited records of each vehicle’s history. No uniform procedures for managing accidents and repairs. Backlog of old plant items with extremely high

maintenance requirements.

Optimal Solutions

Fleet Management Software System Reduce Fleet Workshops Take Control Minor Plant Purchase “Fit for Purpose” Plant Items

using Whole of Life calculations Target : 70% PM - 30% Reactive Accurate Plant Hire Rates Develop standard policy / procedure

‘Journey to Optimal Solution’

Major Workshop Upgrades Bulk oil filtration systems

Fact – Majority of new oil supplied in drums is not clean enough to put into modern hydraulic systems!!

Contamination Control = 20% increase in component life

Heavy Duty Mobile HoistsUp to 45 ton lifting capacityAbility to move from site to site

Heavy Duty Mobile Hoist

‘Journey to Optimal Solution’ – (cont)

Mobile Brake Tester2 x Mobile Breakdown TrucksSpecialised Tooling

Electronic ‘Scan Tools’No local truck dealers

Electronic battery & charging system testers

‘Journey to Optimal Solution’ – (cont) Creation - Minor Equipment Hire Store

Hire Minor Plant as required Swap items due for service

Purchase of Assetic software Development (Ongoing - 3 years)

Whole of Life cost report Income and Expense Fuel Consumptions Utilisation Summary Screen Fleet Managers page Electronic Timesheets Minor Plant Booking Management Downtime Report

Assetic – Asset Summary Page

Assetic - Fleet Managers Page

Work Items (Monthly 2012)

Assetic – Whole of Life (Cost)

Asset - Availability Status

Department Availability Status Asset ID (Count) Percentage (Count)

Infrastructure & Planning Services

Available 716 89.50 %

Available/Awaiting Parts

9 1.13 %

Available/Pending Disposal

50 6.25 %

Currently Being Repaired

7 0.88 %

Out Of Service 17 2.13 %

Waiting For Outside Vendor

1 0.13 %

Total800 100.00 %

What is the value of this Information?

Overall Availability – Target 95% By Department By Section By Make By Model Individual Asset

Indicate parts availability throughout lifecycleReliabilityUseful for Tender Evaluation Provides Fact – Not Hear Say!!

‘Journey to Optimal Solution’ cont.. Integration with Authority Automated PM servicing Change - Staff Culture

Fleet users are Customers!!

Ongoing Training Fleet Management Software Plant, vehicle & equipment – Technical Training

Fleet ‘Operations Manual’ Mistakes

Where Are We Now?

All workshop supervisors trained in fleet management system. Accurate and Auditable Work management PM’s scheduled 2 weeks in advance Monitoring maintenance trends, reasons and inherent

faultsMonthly Report – Hours not DaysAccurate ‘meter’ readingTighter controls and accountability

Future Development

Optimal Replacement Point Calculator Automated PM Scheduling / Resource

Calendar G.P.S. IntegrationActivity Based Costing ReportsNational Heavy Vehicle Accreditation

Scheme (N.H.V.A.S)

Fleet Management

Please Note!!While there are certain key

fundamental concepts common to all feet operations:Everyone’s situation is uniqueOne size solution does not fit all.

In Closing

Thank you for your timeAre there any questions?