University of Waterloo Board of Governors

BUILDING & PROPERTIES COMMITTEE Notice of Meeting

Date: Friday 15 January 2015 Time: 1:00-3:00 p.m. Place: Needles Hall, Room 3308

*material attached

OPEN SESSION Action

1. Declaration of Conflicts of Interest 2. Minutes of the 9 October 2015 Meeting (Gamble)* 3. Business Arising from the Minutes 4. Capital Financing Commitments and Construction Status (Huber)

a. Building & Properties Finance Summary January 2016* b. Construction Status Report – January 2016* c. Capital Financing Commitments – April 30, 2015*

5. Real Estate Holdings List – December 1, 2015 (Huber)*

6. Statutory Compliance (Raynard)* 7. Committee Terms of Reference (Gamble)*

8. Committee Work Plan (Gamble)* 9. Committee Work Plan Execution Plan (Gamble)*

10. Hagey Hall Courtyard In-fill (Huber)*

11. Report on Sustainability (Huber)

https://uwaterloo.ca/sustainability/about/reporting

12. Student Space (Orchard)

13. Other Business

14. Next Meeting: Friday 11 March 2016, 1:00-3:00 p.m., NH3308

Declaration Decision Decision Information Information Information Decision Decision Information Information Information Information

CONFIDENTIAL SESSION

15. Declaration of Conflicts of Interest

16. Minutes of the 9 October 2015 Meeting (Gamble) 17. Business Arising from the Minutes 18. Other Business

Declaration Decision

IN-CAMERA SESSION

19. Declaration of Conflicts of Interest

20. Minutes of the 9 October 2015 Meeting (Gamble) 21. Business Arising from the Minutes

22. Other Business

Declaration Decision

AR:tr/ 5 January 2016 Alice Raynard, Assistant University Secretary & Assistant Legal Counsel, Secretary to the Committee

University of Waterloo Board of Governors

BUILDING & PROPERTIES COMMITTEE Minutes of the 9 October 2015 Meeting

Present: John Baker*, Maya D’Alessio, Murray Gamble, Christos Lolas, Ronald Schlegel*, Hamid Tizhoosh *by telephone

Administration: Feridun Hamdullahpur, Dennis Huber, Ian Orchard Guests: Dan Parent Secretariat & Office of General Counsel: Logan Atkinson Regrets: Michael Stork Organization of Meeting: Murray Gamble, chair of the committee, took the chair, and Logan Atkinson, secretary of the committee, acted as secretary. The chair welcomed everyone to the meeting. The agenda was approved by consensus as circulated.

OPEN SESSION

1. a. NOTES OF THE 15 MAY 2015 MEETING

The committee heard a motion to approve the notes of the meeting as distributed. Tizhoosh and Lolas. Carried. b. RESOLUTIONS PASSED BY EMAIL DISTRIBUTION SUBSEQUENT TO THE MEETING Members were reminded of the resolutions of the committee passed by email following the 15 May 2015 meeting.

2. BUSINESS ARISING FROM THE NOTES

Committee Self-Assessment Survey Results. Atkinson provided a summary of the results of the board committee self-assessment survey. Generally the results were very positive. Attention will continue to be paid to orientation for committee members to ensure that all members receive a proper introduction to the committee’s work, irrespective of the time during the year when they join the committee. LRT Land Impact – School of Pharmacy. Huber provided an update on the development of the light rail transit project and its potential impact on the School of Pharmacy. Nothing has changed since the last committee meeting. The constructor and the regional municipality have not yet addressed the impact of the project in the area around the School of Pharmacy. Huber will continue to monitor this item.

3. ENGINEERING 7 PROJECT – TENDER RESULTS Huber presented a summary of the proposed Engineering 7 building project, including the history of the project to date. He referred to the background document circulated to the committee in advance

Building & Properties Committee 9 October 2015 page 2

 of the meeting. There was some discussion of the bidding process and the historical relationship between the university and the recommended contractor. The committee asked about the unfunded portion of the proposed budget. Typically, the university will not bring a project to the committee unless 50% of the funding is secured. For the balance, submissions have gone in to two different provincial ministries, but nothing has been awarded yet. Huber advised that the building would be built in any case, and the university will make the necessary adjustments if government support is not forthcoming. Generally, the university’s financing strategy in such circumstances is very conservative. Fundraising efforts will continue. There was some discussion of the extent to which the need for individual faculties to isolate the 50% project budget adversely might adversely affect the academic mission of the faculty. The proposed new building will allow the Faculty of Engineering to expand in important strategic areas, and to support graduate student work. Within three or four years, it is projected that undergraduate numbers in Engineering will continue to grow so as to remain among the largest in North America, and also allow the Faculty to attract some of the top students in the world. Huber was asked whether the experience with Engineering 5 will be instructive in executing the Engineering 7 building, especially with respect to the elevators in Engineering 5. Huber offered some comment on the elevators in Engineering 5, and indicated that his department tries to make improvements constantly as new projects are discussed. On a comparison basis, the projected $364/square foot is competitive with like buildings recently constructed. It is fractionally less expensive than the recent Science building, primarily because there are no wet labs proposed for Engineering 7. The committee heard a motion to recommend that the committee award a CCDC2 stipulated price contract for $65,200,000 + HST to EllisDon Corporation for the construction of the Engineering 7 building. Schlegel and Tizhoosh. Carried.

4. COMMITTEE WORK PLAN EXECUTION PLAN The committee received the work plan execution plan for information and recommended some minor changes in the ordering of items for the next cycle of meetings.

5. CAPITAL FINANCING COMMITMENTS AND CONSTRUCTION STATUS

Huber updated the committee on the university’s financing commitments and the status of various construction projects, as summarized by documents circulated to the committee in advance. Huber offered explanations for the differences in some projects between the original budget for those projects and the actual budgets, and Gamble explained the process by which increased budgets are approved. Huber also offered some comment on two road construction projects either underway or about to be undertaken, and the way in which those projects will be funded. Where roadways are to be closed to vehicular and/or pedestrian traffic, a communication strategy will be implemented to alert the community.

6. CAPITAL PROJECTS SUBMITTED TO MTCU

Huber updated the committee on capital projects submitted to the Ministry where a request for provincial support is involved. With respect to the Stratford project, a planner will be engaged to assist with the site plan and a public consultation process will be undertaken. Priorities have been established based on the strategic importance to the university. Huber noted that the $70 million

Building & Properties Committee 9 October 2015 page 3

 estimated cost for “Multi-Phase Athletic & Student Space” is intended to capture a number of ideas that are under discussion.

7. OTHER BUSINESS

There was no other business.

8. FUTURE MEETINGS: 15 JANUARY 2016, 11 MARCH 2016 12 October 2015 Logan Atkinson

University Secretary & General Counsel Secretary to the Committee

 

 

Report to the Building & Properties Committee 

Capital Financing Commitments 

January 2016 

 

The Building & Properties Committee reviews the summary of Capital Financing Commitments at each 

meeting. 

 

Highlights during fiscal 2015/16: 

‐ Year‐to‐date the University has paid down approximately $11.4m of its internally financed 

debt ($5.275m against the Engineering projects; $2m against the Environment 3 building; 

and $4.1m for the BlackBerry buildings) 

‐ The University remains well within its approved policy limits and below the 4.0% maximum 

for principal and interest payments 

‐ The financing position for each project as of April 30, 2015 is attached. 

 

 

Dennis Huber 

 

Construction Status Report

     January 2016

                   $000s

Original  Current Procurement percent Original Estimated

Projects Budget Approved Budget Method Contractor complete Schedule Completion Risks/Status

In‐Progress

Science Building 45,000 45,000 design/build Bondfield  99% Summer 2015 Fall 2015 received occupancy approval in October; deficiencies being completed; class/lab use in January

AHS Expansion 12,000 18,639 design/build Melloul Blamey 60% summer 2016 summer 2016 building envelope and interior fit out underway

Student Residence 47,500 47,500 design/build Melloul Blamey 20% summer 2017 summer 2017 erecting second floor structure

Hagey Hall Courtyard In‐fill  4,775 8,350 lump sum Harbridge + Cross 40% 2015 2016 building envelope and interior fit out underway

Engineering 7 88,000 88,000 lump sum Ellis Don 2% Summer 2018 Summer 2018 site servicing; foundations begin in January

197,275 207,489  

 

   

University of Waterloo

Capital Financing Commitments

April 2015

($000s)

Planned Lease Currently Estimated

Capital Completion Total Funding Externally Lease-Back Internally Amortization

Project Date Budget Available Financed Financing Financed Period Comments

Completed

Residence 20,493 12 years recovery through student residence fees

Residence - Reids Townhouses 22,000 38 years minimum $6.0 million lease commitments; recovery through student residence fees

Tatham Centre 622 1 year $.6 million donation pledge

Engineering 5 and 6 and DWE 29,286 $4.7 million in pledges; Student Endow $0.28 million; grad capital $5.3 million; faculty

Renovations operating funds

Environment 3 Expansion 2,436 $.13 million in pledges; grad capital $1.97 million; faculty operating funds

Health Services Addition/Renovations 6,560 < 15 years compulsory undergrad and grad student fees; donations

Day Care Facility 1,555 UW charging lease costs of $1.8 million to day care; $.6 million from Faculty Association

Federation Hall Renovations 1,863 3-5 years Food Services annual operating surpluses

Blackberry Buildings (5) 20,500 14,899 8 years operating funds

Completed Total 40,993 22,000 57,221 120,214

Funding Status

Total Funding Committed Future Currently

Budget On-hand Funding Unfunded

In-Progress

North Campus Servicing 2015 9,250 9,250 City of Waterloo $9 million; operating $0.25 million

Science Expansion Building 2015 45,000 34,273 10,645 82 $10 million in pledges; grad capital $.6million

Needles Hall Addition 2015 17,810 12,700 5,110 fundraising; operating funds

Applied Health Sciences Addition 2016 18,639 6,103 5,413 7,123 grad capital $5.4 million; faculty operating funds; donations

Hagey Hall- Courtyard Infill 2016 8,350 2,325 300 5,725 operating funds; grad capital; $.3 million from Arts Student Endowment Fund

Student Residence 2017 47,500 15,000 32,500 30 years residence fees

Engineering 7 2018 88,000 2,206 44,388 41,406 $34.4 in pledges; $10 million operating funds; faculty operating funds

In-Progress Total 234,549 72,607 102,496 - 59,446 161,942

Debt policy: Annual P&I < 4% of annual gross revenue

Total 282,156 $282 million debt P&I payments = 3.0% gross revenue

Bldg # Location Land Area Building Area Acquisition DescriptionAcres Square Feet Date

Various 7,913,963 1950s to Present(excludes

Research and Technology Park

buildings)

Rockwood Gorge - Rockwood 18 0 1977 Ecological reserve. Scenic gorge bisected by the Eramosa river, located in the town of Rockwood. Features dolomitic limestone cliffs, caves, and potholes. This area is used for research by the Faculty of Environment.

Spongey Lake - Baden 79 0 1989 Ecological reserve. Small lake, sphagnum bog and forest located near the town of Baden. This area is used for research by the Faculty of Environment.

School of Architecture Parking Lot - Cambridge

0.503 0 2012 Small parking lot on River Street, across the street from the School of Architecture

47 School of Architecture - Cambridge

1 83,336 2004 Former Riverside Silk Mills (and later Tiger Brand) building (circa 1920) on Melville Street, on the banks of the Grand River. Occupied by the University of Waterloo School of Architecture.

49 and 52 Health Sciences Campus - Kitchener

4 192,812 2009 Former Epton Industries site at Victoria and King. The two buildings on the site are occupied by the School of Pharmacy and the McMaster University Michael G. DeGroote School of Medicine.

55 Digital Media Stratford 1.38 42,987 2012 Offers programs focused on digital media technologies and global business issues. Former CNR railway yard site located at 125 St. Patrick Street, Stratford.

128 Tri-University Library Facility - Guelph

1 18,190 1996 Library materials storage and distribution facility, located on Malcolm Road in the City of Guelph. Facility is a joint venturewith Wilfrid Laurier University and the University of Guelph. Land and building areas shown represent Waterloo's 48% share of the total 2.1 acres of land and 38,500 square feet ofbuilding space.

129 and 131 Aberfoyle (Puslinch) Property - Aberfoyle

41 18,362 1997 Small research facility, leased to a biofilter manufacturer. The property also features storage barn, located on Wellington Rd. 34.

139 68 Victoria St. South - Kitchener

3 92,923 2005 Former Ontario Seed Company warehouse, located adjacent to the Health Sciences Campus site.

Owned Sub-Total 1,125 8,362,573

Original campus of the University of Waterloo. Site of approximately 55 major buildings used for teaching, research, administration and student housing and recreation.The north campus is the site of UW's 200 acre environmental reserve and 120 acre Research and Technology park, designed to accommodate 1.2 million square feet of office space.

976.3North and South Campus - Waterloo

University of Waterloo Real Estate HoldingsSites Owned By UW - Dec 1, 2015

Bldg # Location Land Area Building Area Acquisition DescriptionAcres Square Feet Date

Parking Lot "E" - Waterloo 1 0 1975 Leased land. Small parking lot on Seagram Drive, across the street from UW Place.

School of Architecture Parking Lot - Cambridge

0.5 0 2004 Leased land. Small parking lot on River Street, across the street from the School of Architecture

95 Waterloo Tennis Courts - Waterloo

1 0 1975 Leased land. 6 all-weather tennis court surfaces located at the Waterloo Tennis Club beside Seagram Stadium in Waterloo. The courts are covered in the winter by an air supported structure owned by the Tennis Club. Use of the courts is shared with the Tennis Club.

132 335 Gage Avenue - Kitchener 0 15,620 2000 Leased space. Occupied by the Centre For Extended Learning Department.

135 Fire Research Facility - Waterloo

0 10,494 2003 Building is owned by UW, situated on leased land at the Waterloo Landfill site. Used by the Engineering Faculty for fire research and by Applied Health Sciences for fitness research.

136 and 137 Pavement and Transport Technology Facility - Waterloo

0 2,048 2004 Buildings are owned by UW, situated on leased land at the Waterloo Landfill site. The site is used for paving materials research. There is also a UW windmill research site located nearby.

140 School of Architecture - Rome, Italy

0 6,000 1979 Leased space. Design studios, library and office space, used for the School of Architecture's Rome program for 4th year students. Located in Piazza Santa Maria in Trastavere.The program has been running since 1979.

144 295 Hagey Boulevard - Waterloo

0 8,080 2007 Leased space. Used by the Centre for Business, Entrepreneurship and Technology to offer a graduate degreeprogram and support entrepreneurial initiatives.

149 195 King Street West, Unit 202-Kitchener

0 2,500 2008 & 2009 Leased space. Currently used by the Faculty of Environment for Alternatives Magazine. The space is located at the corner of King and Gaukel Streets in the former PUC building, opposite Kitchener City Hall. Lease ends Mar 2016.

150 87 Forbes Hill Drive - Huntsville 0 2,143 2015 Leased space used by the Faculty of Environment for teaching and research.

155 Allen Square, Waterloo 0 7,200 2011 Leased space on the 7th floor of 180 King Street South, Waterloo, used by the Faculty of Arts for the Masters of Public Service program.

156 Balsillie School of International Affairs / CIGI

0 50,000 2011 Leased space in the Centre for International Governance Innovation used for the Balsillie School of International Affairs.

157 Malahon Centre - Hong Kong 0 500 2012 Leased space located on the 19th floor of 10-12 Stanley Street in the Central District of Hong Kong. Used for alumni contact and fund raising.

158 Communitech Hub Building - VeloCity

0 12,597 2012 & 2014 Leased space located in the former Lang Tannery building on Victoria Street South in Kitchener. VeloCity promotes entrepreneurship and commercialization of new products and technologies developed by students.

159 44 Gaukel Street - Kitchener 0 1,500 2014 Leased space located in the former Canada Post building onGaukel Street in Kitchener. The space is being used for a joint digital arts program in partnership with Conestoga College.

161 Manulife Building - Velocity 0 11,000 2014 Leased space located in the Manulife building on Water Street South in Kitchener. VeloCity promotes entrepreneurship and commercialization of new products and technologies developed by students.

162 220 Yonge Street, Eaton's Ctr Toronto

0 4,415 2015 Leased space occupied by the Master of Taxation program. 5 year term until Jun 30, 2020.

163 Caroline Street Apartments, Waterloo

0 2,378 2004 55 Caroline Street, Waterloo, Apartments 201, 301 and 603, leased by the Institue for Quantum Computing. The space is used by visitors, including guest lecturers and faculty recruits .

164 166 Pinegrove Crescent 0.1 1,100 2014 House leased by the Institute for Quantum Computing for use by visiting students.

166 9936 Shelburne Terrace 0 1,374 2016 Unit #305, Gaithersburg, Maryland 20878 .The apartment used for housing 1 student and 1 research assistant professor. Both are working at the National Institute of Standards and Technology as part of Prof. David Cory's CREATE grant.Occupancy until Sept 2016 with potential to extend.

167 Research Institute for Aging 0 7,868 2015 RIA/Schlegels building on the north campus. Lease started in September 2015. It inlcudes 50% use of the classroom area. Will be used by AHS for aging research. Lease will end 2111 if not terminated sooner..

Leased Sub-Total 2.6 146,817Total 1,127.8 8,509,390

Sites Leased By UW - Dec 2015University of Waterloo Real Estate Holdings

University of Waterloo Board of Governors

BUILDING & PROPERTIES COMMITTEE 15 January 2016

FOR INFORMATION ________________________ Statutory Compliance Terms of reference provide for the Building & Properties Committee “To ensure that the university complies with all building codes, fire codes, safety regulations and statutory and regulatory provisions, as appropriate, in its building and properties program, and to review compliance annually.” The following provincial statutes and municipal bylaws have been identified by the Office of General Counsel as those which would pose the greatest potential risk for the university in the event of non-compliance.

Assessment Act Building Code Act Commercial Tenancies Act Construction Lien Act Environmental Protection Act Fire Protection and Prevention Act Green Energy Act Occupational Health and Safety Act Residential Tenancies Act, 2006 Bylaws in force in the various municipalities in which the university owns real property

Staff responsible for institutional compliance have reviewed these statutes and bylaws and have signed a declaration indicating that, subject to the exceptions below, there are no issues of material non-compliance related to their areas of responsibility, as at the date of their signature. Pursuant to the statutory compliance report provided to the Audit & Risk Committee on 16 October 2015, the Director of Safety has identified the following areas of non-compliance, with the following mitigation plans and implementation:

1. In accordance with the Fire Protection and Prevention Act, 1997, S.O. 1997, c.4, buildings at the University must have fire safety plans. As of 10 September 2015, only 79% of University buildings had approved fire safety plans. The mitigation plan provided that, by 31 December 2015, fire safety plans for all building for which requisite drawings have been provided will be submitted to the municipal authority for approval. All required fire plans have been sent to the City/Waterloo Fire Rescue for approval, with the exception of one (RA2). This building is shared occupancy and Plant Operations has not made floor plan drawings available. However, RA2 will no longer belong to UW as of 1 June 2016 so the fire plan will not be our responsibility at that point.

2. Under the Occupational Health and Safety Act, R.S.O. 1990, c. O.1, the Safety Office must maintain a “designated substances inventory” including a record of asbestos locations on campus. The inventory must be renewed, and building occupants must be notified. The renewal and notification was not done as at 10 September 2015. The mitigation plan provided that, by 31 December 2015, the designated substances inventory will be renewed and notification sent to building occupants.

The designated substances inventory is not complete. This project, originally contracted out as a re-survey, required significantly greater resources to complete than anticipated due to the state of the existing inventory (errors, lack of maintenance, significant renovation of space since original work completed). It is now projected to be completed in early May 2016. The notification will be sent upon completion of the inventory.

Dated at Waterloo, Ontario on 7 January 2016.

Alice Raynard Assistant University Secretary (Risk & Compliance) & Assistant Legal Counsel

University of Waterloo Board of Governors

BUILDING & PROPERTIES COMMITTEE 1. MEMBERSHIP This committee shall consist of a maximum of nine members. Of those, at least five shall be members of the board appointed to the board by the Lieutenant Governor in Council or elected by the board from the community-at-large, and one shall be a faculty member of the board. One undergraduate student member of the board and one graduate student member of the board shall be members of the committee. If the presidents of the Federation of Students and the Graduate Student Association are members of the board, then they shall serve respectively as the undergraduate and graduate student members of the committee. Should the president of the Federation of Students or the Graduate Student Association be unwilling to serve on the committee or not be a member of the board, then the respective seat on the committee shall be filled by appointment from among student governors made by the president of the respective student federation or association. It is expected that at least two members of the committee will have experience with capital construction and/or property development. 2. MEETINGS The committee will meet at the call of the chair of the committee, but not less than four times annually. The quorum for the transaction of business at any meeting of the committee shall be a majority of the members of the committee, present either in person, by teleconference or by videoconference, provided that not less than a majority of those constituting the quorum shall be members appointed to the board by the Lieutenant Governor in Council or elected by the board from the community-at-large. 3. TERMS OF REFERENCE The committee is established for the following purposes: To oversee campus planning and development activity in the context of the Campus Master Plan and prudent environmental sustainability practices, and not less than annually to perform a review of the Campus Master Plan in the context of the university strategic plan. To make recommendations to the Board of Governors on campus planning and development initiatives, with due consideration to the impact on multi-campus sites, including (without limitation) the acquisition or disposal of land or buildings, the use of land, buildings and facilities, the siting of buildings and roads, and the review of all agreements to which the university is a party (including donor agreements and academic agreements) having impact on the acquisition, use and/or development of real property. To approve, on behalf of the board, construction projects between $2,000,000 and $5,000,000 and to make recommendations to the Board of Governors regarding construction projects exceeding $5,000,000, including (without limitation) the appointment of architects and design consultants, the business plan and budget, the design, and the award of construction contracts. To ensure that the university has in place appropriate procedures for cost estimating, competitive tendering of bids, awarding of contracts, contract administration, cost control and payment to contractors for all site work, new construction, alterations and major repair.

To ensure that the university complies with all building codes, fire codes, safety regulations and statutory and regulatory provisions, as appropriate, in its building and properties program, and to review compliance annually. To ensure that the university has appropriate maintenance programs in place for buildings and properties. To review annually the status of capital construction projects, including status of accumulated debt and compliance with approved debt policy. To report on its activities to the Board of Governors at least annually. To assess annually the adequacy of the committee’s terms of reference and to propose any needed amendments to the Governance Committee. Approved by the Board of Governors, 6 June 2006. Amended by the Board of Governors, 1 April 2008. Amended by the Board of Governors, 27 October 2009. Amended by the Board of Governors, 2 April 2013. Amended by the Board of Governors, 1 April 2014.

University of Waterloo Board of Governors

BUILDING & PROPERTIES COMMITTEE 2016-17 Work Plan

May Meeting*

Campus Master Plan (as needed) Capital financing commitments and construction status Committee self-assessment survey results [online self-assessment to be distributed to committee

members following the April meeting of the board]. Results will be compiled by the secretary, reviewed with the chair, distributed with any proposed recommendations to committee members, and if recommendations are agreed to, forwarded for information/recommendation to the Governance Committee no later than 1 June in each year.

Environmental sustainability practices in the context of campus planning and development activity

Maintenance program and energy conservation efforts Orientation/tour of campus – as required/for new members

October Meeting*

Capital financing commitments and construction status Five-year plan for development projects anticipated to be considered during that five-year

period

January Meeting* Assessment of adequacy of committee’s term of reference with recommendations for

amendments, as appropriate, to the Governance Committee Capital financing commitments and construction status Statutory compliance University of Waterloo real estate holdings Work plan for next fiscal year/special topics; orientation/briefing requirements

March Meeting* Capital financing commitments and construction status

*each meeting will also include, as required, award of tenders (approval of recommendation to the board) and appointment of architects/consultants

January 2016

1/5/2016

Task Frequency 13/05/22 13/10/07 14/03/21 14/05/09 14/10/14 15/01/14 15/03/12 15/05/15 15/10/09 16/01/15Campus Master Plan (as needed)

annual

Capital financing commitments and construction status

each meeting

Committee self-assessment survey results

annual

Environmental sustainability practices

annual

Maintenance program and energy conservation efforts

annual

Orientation/tour of campus as required

Development projects five-year plan

Committee terms of reference

annual

Statutory compliance annual

University of Waterloo real estate holdings

annual

Committee work plan/special topics; orientation/briefing requirements

annual

University of WaterlooBoard of Governors

BUILDING & PROPERTIES COMMITTEEWork Plan Execution

Report to the Building & Properties Committee 

Hagey Hall – Courtyard In‐fill Project 

January 2016 

 

Recommendation: 

That the Building & Properties Committee approve the use of $800,000 from the restricted contingency 

($1.378 million) within the approved budget to fund multiple change orders relating to corroded 

electrical conduits which resulted in unforeseen interferences that were discovered during the 

demolition phase.  An incremental amount from the restricted contingency may still be required in order 

to satisfy additional requirements which could still be imposed by the Technical Standards & Safety 

Authority (TSSA).  

 

Background: 

The construction tender was awarded to Harbridge + Cross Limited at the April 2015 Board of 

Governors’ meeting.  During the courtyard demolition it became evident that a significant number of 

corroded electrical conduits servicing the building were located within the area to be excavated (not 

known at the time of tender). 

 

 

 

 

 

 

Efforts to date to resolve the issue included: (a) the re‐design of the steel structure so that columns 

could be located outside the area occupied by the buried corroded conduits, and (b) a new duct bank 

was constructed so that new electrical services can be pulled if required in the future.  Approximately 

$150,000 remains unspent in the $500,000 “regular” contingency which may be required to fund 

unrelated construction issues. 

 

The approved project budget (including net HST) in $000s: 

            Approved 

            Budget    Tender Results 

  Construction           $6,070  $5,360       (includes elevator) 

  Contingency                 500        500 

  Professional Fees & Disbursements           705        705 

  Furnishings                   18        200     

  Network Connectivity                 50          50             

  Building Permit & Development Charges          157        157 

    Sub‐total          $7,500   $6,972 

  Elevator                  850             0        (included in construction & fees) 

  Restricted Contingency                     0     1,378 

    Total             $8,350    $8,350 

 

The project will be funded by the Faculty of Arts through a combination of the faculty’s allocation of the 

provincial capital growth funding, donated funds, and current operating funds.  In addition, the student‐ 

funded Arts Endowment Fund has made a $200,000 financial commitment to the capital component of 

the project and a further $100,000 toward its operating costs.  An application has been made to the 

federal government to partially fund the elevator. 

 

                    Dennis Huber 

                    Daniel Parent