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The 21st CenturyWork-based Learning

Coordinator

Susan Gubing, CareerSmarts

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Are you the right candidate for this position?

Position: Work-based Learning CoordinatorCertification: #8981 or #8982 We are looking for an outgoing, creative, detailed oriented, able to multi-task, good with technology, individual who can organize and supervise quality Work-based Learning Programs and other career events. This individual should possess the following skills and knowledge to: Coordinate the NYS registered Work-based Learning Programs, procedures, forms and

assessments. Teach employability skills Create an Advisory Board Plan career related events such as career fairs, employment days, guest speakers, field trips. Network with local businesses for purposes of student placement and curriculum development. Career counsel students in making choices of current and future career opportunities. Share career and corporate intelligence with staff.

If you can, you are the 21st century work-based learning coordinator we are looking for!

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OBJECTIVES

Create an awareness of the role of the work-based learning coordinator in the 21st century.

Compare and contrast how the work-based learning position has strengthened in its nature and responsibilities in the 21st century.

Present new opportunities for enriching your current knowledge and skills for this dynamic position which challenges the individual to be outstanding in both in the school walls and outside in the business community.

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BACKGROUND KNOWLEDGE

The 21st Century Work-based learning coordinator’s role at each school has both commonalities and differences:

Common Elements:

• New York State regulations for all Work-based Learning Programs

• New York State and U. S. Department of Labor regulations for employment of minors.

• Possess certification #8981 for Career Awareness or #8982 for Career Development extensions for the coordination of work-based learning programs.

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Program Variations:

• Student population to be served• Comprehensive academics, career and technical education, special needs students, or

at risk programs.

• Types of services delivered to the students such as: • Related instruction for employability skills• Related instruction for career and technical education skills• Placements – length, career focus

• Types of services delivered to the entire school population such as:• Career days Job Fairs• Field trips Guest speakers

• School’s business advisory board• Use of social media and technology • Career counseling activities

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Comparison of Work Based

Learning Programs

- Registered State-

Approved Programs

Registered

State-Approved Programs

Coordinator’

s Extens

ion*Student Age

Paid/Un-Paid

Diploma Credit Permissible/

Worksite Hours

Related Classroom Instruction

Experience Must

Relate to Career

Interests

Training Must

Develop Career Skills

CEIP*** #8982

14+And in high

school

Unpaid**

.5 / 54 hrs.1 / 108 hrs.

27 hours54 hours

(see Section II)

Yes

No (focus is career

exploration)

GEWEP#8981

or

#8982

16+Paid**

.5 / 150 hrs.1 / 300 hrs.

1.5 / 450 hrs.2 / 600 hrs.

At least one period per week (see Section 4)

No Yes

WECEP#8981

or

#8982

14-15Paid**

.5 / 150 hrs.1 / 300 hrs.

At least one period per week (see Section 4)

No Yes

CO-OP** *** #8982 16+

Paid&

Unpaid

.5 / 150 hrs.

1 / 300 hrs.

1.5 / 450 hrs.

2 / 600 hrs.

Five periods per week (see Section

5)Yes

Yes

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Footnotes

• 8981: Coordinator of Work Based Learning Programs for Career Awareness •

8982: Coordinator of Work Based Learning Programs for Career Development

** Students must also be covered under the employer’s Workers’ Compensation Insurance.

*** Credit earned in these programs can be applied towards a 5-unit career and technical education (CTE) sequence. The NYS Work-based learning Manual gives excellent descriptions of each of these programs on pages 12 and 13.

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Which WBL Program is the right vehicle for your school and students.

Your school will need to take into consideration the: (1) Students’ age, (2) Required related instruction, (3) Paid or non-paid experiences,(4) Amount of credit to be awarded, (5) Amount of hours for work-based learning, (6) Career focus of awareness or development, and (7) Work-based learning coordinator’s certification

required.

Essential Documents

•Parent Permission Form•Memorandum of Agreement with Employer•Training Plan•Student Evaluation•Record of training hours•Career Plan

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If your school needs additional options, the following programs are non-registered opportunities

Work-based learning Certification recommended

Other Work-Based Learning Options

Supervising

Agency

Coordinator’

s Extens

ion

Age of Students Paid/

Un-Paid

Diploma Credit

Allow-able

Related

WBL Classroom Instruction

Experience

Must Relate

to Career Interes

ts

Training

Must Devel

op Job

Skills

Community-Based Work Programs (for students with disabilities)

NYSED 14+ Unpaid or Paid Yes Optional No No

Job Shadowing

(1 – 8 hours of observation)

LocalSchool

14+ Unpaid No N.A. No No

Community Service/Volunteering

Local School 14+ Unpaid No Optional No No

Service Learning Local School 14+ Unpaid Yes Yes No No

Senior Project Local School 16+ Unpaid Yes Yes No No

School Based Enterprise

Local School 14+ Unpaid

Included within a course

Yes No No

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TRENDING….

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END GOAL….….College and Career Ready

CDOS Commencement Credential

Full-time Work Bound

2 Year College or Technical School

Continued Part-time Employment

4 Year College Bound


STEPS FOR WBL COORDINATORS

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#1 ADVISORY

BOARD

#2 Counseling

Career Plan

#3 Specific Job Skills &

Positive Work Habits

#4 Work-Based

Learning Activities

#4 College

& Career Ready


Susan Gubing, CareerSmarts 14

#1 ADVISORY BOARDS

Build the future workforce pipeline!

Partnerships are a “2-way street”


NEEDS AND RESOURCES

EMPLOYERS SCHOOL STUDENTS

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PARTNERSHIP ACTIVITIES

Core:• Career exploration – (Speakers, field trips)• Curriculum – (Specific and soft skills – zest, grit, self-

control, curiosity, optimism, gratitude)• Training

Out-of-the box Ideas?• In class projects• Out of class projects• Competitions –problem solving • Design and innovateSusan Gubing, CareerSmarts


#2 CAREER COUNSELING & PLAN

Career DNA Career clusters Career plan Post-secondary education ePORTFOLIO

STUDENTS KNOW “WHO THEY ARE AND WHERE THEY ARE GOING!” COLLEGE & CAREER READY!

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#3 JOB & CHARACTER SKILLS

Character 21st century skills – 4 cs Employability skills profile Specific job skills Industry credentials Safety and labor laws Connect2corp Intelligence

STUDENTS ARE “ASSETS” TO EMPLOYERS!Susan Gubing, CareerSmarts

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#4 WORK-BASED LEARNING COORDINATOR

• Delivers Related Instruction• Pre-employment• Success at the training site• Preparation for the future

• Develops training sites, placement procedures, documents, validates safety training.


• Oversees students are protected by the state and national child labor laws

• Coordinates work-based Learning activities for school

• ePortfolio

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#5 COLLEGE & CAREER READYCAREER READY INDICATORS

Career Decision-Making Tools

Skills: Character, 21C, Specific job skills

Work-based Learning Activities and Training

Post-Secondary RoadmapSusan Gubing, CareerSmarts

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Lisa FallsHigh School of TomorrowSpecial needs students


Advisory Board focused on development of work-based learning

activities and entry level positions for exiting students.

Tom O’NeilBusiness Professions High School

Comprehensive Academic HSStudents need to explore careers to

further determine future goals.

Advisory Board focused on career exploration and development

activities.

Joan RogersStar Trek Technical Center

Career focused school with severalCareer and Technical Education pathways to employment and post-secondary education.

Advisory Board and Craft/Trade Committees focused on specific

career areas.

Lisa, Tom and Joan are certified work-based learning coordinators in 3 different types of schools with varied student populations.

Their work-based learning role varies in several perspectives.

Meet Our Work-based learning Team!

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Lisa Falls,High School of TomorrowSpecial needs students


216 hours is dedicated to career counseling and employability skills including 54+ work-based learning

hours. Lisa coordinates the Community Based Work Experience

Program or the General Work Experience Program.

Tom O’NeilBusiness Professions High School

Comprehensive Academic HSStudents need to explore careers to further determine future goals.

Tom instructs the needed related instruction and career counseling

as prescribed by the CO-OP or CEIP programs.

Joan RogersStar Trek Technical Center

Career focused school with severalCareer and Technical Education pathways to employment and post-secondary education.

Joan and the career and technical education instructors deliver the related employability instruction and career counseling together. Joan will be responsible for giving access to work-based learning activities for all students.

Related Employability Instruction and Career CounselingIn each of the schools these services could possibly differ as follows:

Vision the End Goal

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Jamie DavisHuman

Resource Manager

Lisa Falls,

High School of Tomorrow,

Special Education Transition

Specialist and Work-based

Learning Coordinator

Tom O’Neill, Business Professions High School, Work-based Learning Coordinator

Joan Rogers, StarTrek Technical Center, Counselor and Work-based Learning Coordinator

Competing for Jobs in a Competitive World

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March 1, 2 p.m., new hotel opening on the edge of town. 150 rooms, swimming pool, banquet room. Anticipates hiring 75 – 125 new employees.

Jamie Davis, Human Resources Manager

Lisa Falls, High School of Tomorrow, Special Education Transition Specialist and Work-based learning coordinator

Tom O’Neill, Business Professions High School, Work-based learning Coordinator

Joan Rogers, StarTrek Technical Center, Counselor and Work-based learning coordinator

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ENGAGE: What to watch for!1. Identify the skills and knowledge a work-based learning coordinator would need to persuade an employer to train his/her students.

2. Which work-based learned coordinator would you be similar to in regards to the type of school and program? Lisa, Tom or Joan?

3. What are the skills and knowledge your students will need for the workplace? How will your students develop these skills?

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Jamie HRM: Welcome everyone. Thank you for coming to our new hotel. We look forward to hiring a good number of full and part time staff for our new hotel. Please make yourselves comfortable. We are looking forward to developing strong partnerships with the local schools.

We have many job openings. Why should we hire your students?

Tom: The students at Business Professions HS are prepared to handle your office and front end tasks as the students have taken accounting, marketing, and computer applications. They will gladly share with you their career plans which connect to your goals.

Joan: Our students from StarTrek Technical Center have specific career focuses such as culinary, carpentry, plumbing and electrical trades. They will be happy to show you their class employability profile of skills mastered and be ready to work with their own tools.

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Lisa: Our students at High School for Tomorrow are in the act of completing several job skill units such as customer service, catering services, security, retail and basic office skills. They will be able to offer you strong basic skills to make your hotel shine.

Jamie HRM: Are you students prepared to be interviewed within the next 5 days?

Tom: Yes, our students are ready to call for interview appointments and they will arrive with their resumes.

Joan: Our students will also call for an appointment and be able to share pictures of their culinary projects from their ePortfolio.

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Lisa: Yes, our students are also ready to call and will present to you their certificates of Workplace Readiness Skills.

Jamie HRM: In addition to educating your students as to the specific job skills, what other preparation have they had for the work world?

Tom: At Business Professions High School, our students learn how to collaborate as team members and meet deadlines. Many have participated in the International Virtual Enterprises Program.

Joan: Our students learn about work ethics and helping their employer make a profit. Professionalism and appearance are stressed at all times.

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Lisa: Our students will bring their employability profiles which highlight their strengths and various career opportunities they have taken advantage of during their four years of high school.

Jamie HRM: If there are no other questions, have your students begin calling for a job interview in five days. They should indicate which job opportunity they are applying for. Here is the list of training positions.

1. Identify the skills and knowledge a work-based learning coordinator would need to persuade an employer to train his/her students.

2. Which work-based learned coordinator would you be similar to in regards to the type of school and program? Lisa, Tom or Joan?

3. What are the skills and knowledge your students will need for the workplace? How will your students develop these skills?

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Networking Skills

Improve your networking skills by exploring Keith Ferrazzi’s website and videos.

Keith Ferrazzi is a wonderful resource to use in developing your networking skills. http://keithferrazzi.com/ You can find Keith’s free resources at his website, http://keithferrazzi.com/free-resource/never-eat-alone-free-resources. His You Tube videos will help you approach new business contacts for your school’s programs.

Will you possess the networking skills you need to market your school’s programs?

http://keithferrazzi.com/

http://keithferrazzi.com/free-resource/never-eat-alone-free-resources

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Will you be the 21st Century Work-based Learning Coordinator?

1. What is the most important duty of a work-based learning coordinator?

2. What is your definition of “career ready?” What role will you play in making all our students career ready?

3. What is your depth and breadth of your corporate and career knowledge of our community, region and state? Give examples.

4. What career guidance activities can you share with the students? Are you familiar with discovering your Career DNA techniques, career plans, job applications, resume writing, ePortfolios?

5. How will you deliver the related instruction (pre-employability skills and safety) to the students who will be going to work-based learning sites?

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6. Do you feel confident you can create and maintain an advisory board for all our career and technical education programs?

7. How would you develop training sites and what forms of networking will you use to develop training sites?

8. Do you have samples of all the forms you will need for the program? Memorandum of Agreement, Parental Permission Form, training outlines, student evaluation, and recordkeeping of hours trained?

9. What is your depth and breadth of NYS Child Labor Law and hazardous occupations? What are the hazardous occupations?

10.Do our students need to be covered by the employer’s workers compensation policy?

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New York State Work-Based Learning Manual, March, 2012, http://www.p12.nysed.gov/cte/wbl/

North Carolina, The Role of the Work-Based Learning Coordinator, http://www.ncpublicschools.org/cte/curriculum/work-based/cooperative/role-teacher-coord

Work-Based Learning Guide: A Resource for Developing and Implementing Quality Experiences for Students, Vermont, http://education.vermont.gov/documents/EDU-Career_Tech_Workbased_Learning_Guide.pdf

Nebraska Department of Education, Work-Based Learning Manual, http://www.education.ne.gov/wbl/Manual.html

RESOURCES

http://www.p12.nysed.gov/cte/wbl/

http://www.p12.nysed.gov/cte/wbl/

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Questions?

Susan Gubing – [email protected]

• Career Planning, Work-based Learning, Advisory Boards, 21st Century Skills, Online Teaching

• 48 years in Career and Technical Education

• School/Industry Coordinator for Smithtown School District – 38 years

• Professional Development Provider for• Buffalo State and Hofstra University – online Work-based Learning Certification• CDOS Commencement Credential • Career DNA

• Games2Careers – Author

• NY State Education Consultant for CDOS Standards, WBL

• Board of Directors for:• Hauppauge Industrial Association• Society for Human Resource Management• Connect To Tech• Long Island Business Educators• NYS Work Experience Coordinator’s Association

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