1. Online Meetings: Tools forYour Toolbox Presented by Cory Woosley and Grace Kintzinger

2. Objectives- You will recognize best practices of online meeting facilitation You will discover tools that can assist you in using online opportunities for meetings and training. You will examine how new technology can enhance your office, increase your productivity, save time and ease connections across the city or across the nation.

3. Why Have Online Meetings?

4. Tips for Preparing Choose your platform Determine what features you want Cost them out Phone a friend

5. Gotomeetinghttp://www.gotomeeting.com/fec/webinar/webinar_support

6. Preparing for your Meeting Turn off any programs that may interrupt or distract from the Webinar. Turn off any streaming media applications Have the documents you wish to share ready to be accessed in one or two clicks. Run a Practice Session To record or not??

7. Managing Your meeting Arrive early to greet the attendees as they arrive and start the Webinar on time. Provide an agenda prior to the Webinar Inform attendees of how to be involved in the webinar Consider having another organizer help manage and monitor questions and answers. End the Webinar clearly

8. Adobe Connecthttp://www.adobe.com/products/adobeconnect/web- meetings.html

9. Technology Support Technology Support may not be available for you during the webinars, take advantage of in office support online tutorials through the program website

10. Technology Works(sometimes)

11. Googlehttp://www.google.com/+/learnmore/hangouts/

12. Polling Chat Banter Drawing Camera

13. Defining the Tools Polling is used to ask your audience questions- Chat- Listen only mode use the text box Camera- Comb your hair- Show your face Banter- Turn off the listen only mode and open up the mike Drawing- Use the drawing tools to highlight- circle- point to

14. Use a planning tool to set the schedule Include the types of interaction that you want Always keep in mind your purpose- information vs interaction Timing

15. The middle of your meeting should be the bulk of your content Never go more than 10 minutes with an audience check in or interactive activity Consider Universal Design Allow 10 minutes at the end for Q and A Dont let one persons technology stop the webinar MOVE ON!!

16. Summarize the Main Points Define Action Steps Thank your audience and panelists Remind them about the recording and/or evaluation

17. Key PointsLearn the toolsDetermine the purposePractice

18. Resources Webinar Basics Resources: http://support.citrixonline.com/GoToWebinarMeeting Resources http://www.techsoup.org/learningcenter/training/page11252.cfm http://www.elearnmag.org/subpage.cfm?article=64-1&section=best_practices http://www.facilitate.com/support/facilitator-toolkit/docs/6-Ways-to-make- prework-compelling.pdfTeaching Tools Resources http://sachachua.com/blog/2009/11/how-i-learned-to-stop-worrying-and-love- the-webinar-part-1-front-row-seats http://www.adobe.com/products/acrobatconnectpro/webconferencing/pdfs/Bes t_Practices_for_Webinars_v4_FINAL.pdf http://www.articulate.com/rapid-online/powerpoint-for-e-learning/