EXHIBITORS, SPONSORSHIP AND ADVERTISING PACK

ONE WORLD– CHALLENGING THE GLOBAL

BOUNDARIES

The 5th Global QA Conference will be held at the Edinburgh International Conference Centre (EICC) Edinburgh, 1–3 November 2017

Exhibitors, Sponsorship and Advertising Pack

2 ONE WORLD – CHALLENGING THE GLOBAL BOUNDARIES

Situated in the heart of Scotland’s beautiful capital city, the EICC is one of the world’s outstanding venues for conferences and events. The purpose-built centre offers the very best facilities and technology; and our experienced team will help to ensure your event’s success.

When the EICC was built in 1995, it became the first conference venue in the world to utilise revolving auditoria to optimise events space.

The Lennox Suite has the world’s first hall-wide tension wire grid and moving floor combination designed to deliver an array of different event set ups.

The EICC is a modern, purpose-built and fully-accessible events venue. The venue has been designed to be inclusive to people of all abilities and our team has received full Equality and Diversity Training.

Welcome to Edinburgh

ONE WORLD – CHALLENGING THE GLOBAL BOUNDARIES 3

Edinburgh is renowned for inspiration and innovation. For centuries it has nurtured some of the greatest minds in philosophy, economics, finance, literature, law, medicine, engineering and architecture. Often referred to as the ‘Festival City’, Edinburgh offers a year-round programme of arts and cultural events.

Edinburgh Airport is just 20 minutes from the city centre and has connections to 120 worldwide destinations. Rail links to the city run all over the UK, with more than 20 daily trains running between Edinburgh and London, taking just over four hours.

Once in Edinburgh, travelling around this compact, walkable city could not be easier, with buses, trams and taxis in plentiful supply. The EICC is right in the heart of Edinburgh and a short walk from a great selection of hotels and attractions.

With its stunning Georgian and Victorian architecture, and medieval streets, it’s easy to see why Edinburgh has been listed as a World Heritage Site; the setting is captivating. Edinburgh Castle dominates the urban skyline, perched atop the crags of an ancient volcano right in the centre of the city. The city is one of the most vibrant, cosmopolitan cities in Europe and is bustling with arts, culture, sports and many other attractions and is famous for playing host to the world’s largest arts festival.

The 5th Global QA ConferenceThe full conference programme is both stimulating and informative and carries the theme – One world – Challenging the Global Boundaries and delegates, who will be drawn from around the world, will experience a programme of topical presentations, interactive sessions, workshops and QA Clinics organised by a Programme Committee of well-respected industry experts.

Conference partners

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4 ONE WORLD – CHALLENGING THE GLOBAL BOUNDARIES

Exhibitor packages

Market your organisation

Additional stand personnel £550 plus VAT(Up to two additional stand personnel)

Each additional personnel (maximum of three personnel per stand) must be registered for an Exhibitors pass that will entitle them to refreshments and lunches plus the Conference Gala Dinner.

Consultant’s table £550 plus VATThis option is open to independent consultants who wish to display their marketing material during the conference. Consultants will have an area (60cm x 60cm) of table space in the Exhibitor’s area. They will also be included in the delegate information/conference app. All marketing materials need to be supplied by the consultant.

Please note this is space only and consultants are not allowed to sit at the consultants table under any circumstances.

Exhibitors stand £1,400 plus VATPlease see the Exhibition Stand layout opposite

• Exhibition space

• Power socket

• Table and up to three chairs

• One stand personnel

• Company description and logo in the conference app

• Delegate list

• One ticket to the Gala Dinner on Thursday 2 November 2017

• Refreshments each day and lunches on Wednesday 1 November and Thursday 2 November 2017

• Conference materials.

Exhibitor hoursWednesday 1 November 2017 08.30hrs – 17.00hrs

Thursday 2 November 2017 08.30hrs – 17.00hrs

Friday 3 November 2017 08.30hrs – 11.00hrs

Exhibitor installation and breakdownSet-up Tuesday 31 October 2017 from 18.00hrs

Breakdown Friday 3 November 2017 from 11.00hrs

No exhibition stand will be assigned until full payment has been received. Exhibition stands are allocated on a strictly first come, first serve basis.

All rates quoted exclude VAT at the prevailing rate, currently 20%.

The conference offers organisations many opportunities to market themselves to an expected audience of around 400 delegates.

Exhibitors will be located in the Cromdale Hall where delegates will take refreshment breaks and lunch.

ONE WORLD – CHALLENGING THE GLOBAL BOUNDARIES 5

Exhibitor stand layout

Cromdale Hall

Exhibition stands are allocated on a strictly first come, first serve basis.

Each exhibition stand space is approximately three metres wide by two metres deep and includes a power socket, table and up to three chairs.

We reserve the right to amend the exhibitor’s layout should there be some unsold stand space.

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Exhibitor stands

EntranceCromdale Foyer

Refreshments

Pillars

6 ONE WORLD – CHALLENGING THE GLOBAL BOUNDARIES

Sponsorship opportunities

Promote your organisation

Main conference sponsor £12,000 plus VAT (sole sponsor only)• Up to three exhibitor stand spaces and up to nine persons

on the stands (including Gala Dinner tickets)• Your company logo on all marketing material prior and

during the conference (including the conference website Delegate Handbook)

• Gobo logo lighting in the main conference room• Sponsorship of the conference app• Opportunity to show a company video during the breaks

from Wednesday to Friday• Free insert in the delegate conference bag• Any other promotional material you would like to include in

the delegate conference bag• Complimentary meeting room for use throughout the

conference.

Conference app £3,000 plus VAT (sole sponsor only)Enhance your presence at the conference by taking your brand mobile. Your logo will feature on the conference app with links to your website.

Conference app – banner £1,000 plus VATFeature your logo and link to your website in the conference app home page, two banners available.

Conference app – notifications £400 plus VAT (per notification)Have a notification sent to all conference app users at specific times. All delegates logged into the app will receive the notification.Notifications are timed to be sent to delegates just before breaks, lunch and end of the day on Wednesday and Thursday and break on Friday. The cost is per notification per day.

Delegate conference bags £1,100 plus VATHave your company logo printed on the delegate conference bag as well as a free insert inside the bag (provided by yourselves).

Delegate lanyards £1,100 plus VATHave your company logo printed on the delegate lanyards as well as a free insert inside the bag (provided by yourselves).

Delegate notepads £700 plus VATSupply your company notepads within the delegate bag (500 copies required).

Delegate pens £700 plus VATSupply your company pens within the delegate conference bag (500 copies required).

Conference TV monitors £900 plus VATHave your company logo and short message displayed on TV monitors with the EICC.

Meet the delegates drinks reception £900 plus VATSponsor the ‘Meet the delegates drinks reception’ at the EICC on Wednesday 1 November 2017 with your company logo displayed (using your own material) in the drinks reception area plus an audio acknowledgement at the reception.

Pre-Gala Dinner drinks reception £900 plus VATSponsor the ‘Pre-Gala Dinner drinks reception’ at the EICC on Thursday 2 November 2017 with your company logo displayed (using your own material) in the drinks reception area plus an audio acknowledgement at the reception.

Wine at the Gala Dinner £1,000 plus VATSponsor the wine at the Gala Dinner at the EICC on Thursday 2 November 2017 with your name and logo on the tables and included in the Gala Dinner menu.

Insert in the delegate conference bag Exhibitors: £750 plus VAT Non exhibitors: £950 plus VATPlace an insert in the delegate conference bag (up to A4 size). Material provided by yourselves.

If there are any other sponsorship/advertising opportunities you would like to discuss please contact Tony Ward at tward@therqa.com

ONE WORLD – CHALLENGING THE GLOBAL BOUNDARIES 7

Getting to Edinburgh

Excellent air links and rail and road network

With excellent air links and rail and road network, getting to Edinburgh and the EICC from overseas or within the UK has never been easier.

Edinburgh Airport is Scotland’s busiest airport with more than 40 airlines serving 120 worldwide destinations in 33 countries and four continents.

From Edinburgh Airport by busThe Airlink 100 operates a frequent bus service (every 10 minutes at peak times) between Edinburgh Airport and the city centre, with designated stops en route. The service starts at 04.30 and runs until 00.22 at night, with the journey taking 20 minutes. Tickets cost £4.50 single and £7.50 return. Delegates are advised to disembark at Haymarket Railway Station and to follow signs for EICC on foot (five minute walk). See city centre map for directions.

The N22 bus also departs from outside the Airport entrance and runs every half an hour through the night until the Airlink service starts again. For more information about these services visit www.flybybus.com

Hotel accommodationAll accommodation requirements in Edinburgh are now made direct with your choice of hotel and not through RQA.

There are numerous hotels within walking distance of the EICC.

Useful contact detailsContact Convention Edinburgh at www.conventionedinburgh.com for advice and support regarding accommodation in Edinburgh.

Edinburgh Tourist Office – www.visitscotland.comBy busEdinburgh’s main bus terminal is located at St Andrews Square. Bus connections stretch right across the UK. For details of these routes please visit: www.nationalexpress.com or www.citylink.co.uk

For information on local bus services throughout Edinburgh visit www.lothianbuses.com

By trainEdinburgh has two railway stations – Waverley and Haymarket. Waverley is the main station and has direct routes to many cities across the country, including over 25 daily departures from London. For more information on the rail network within the UK visit www.eastcoast.co.uk or www.nationalrail.co.uk

By tramEdinburgh Trams run between the Airport and York Place every 8 –10 minutes Monday to Saturday and every 12–15 minutes on a Sunday. The closest tram stop to the EICC is at Haymarket Station. www.edinburghtrams.com

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EICC

HaymarketStation Festival

Square

Usher Hall

Lyceum

Royal Museumof Scotland

Palace ofHolyroodhouse

St Giles Cathedral

Royal ScottishAcademy

National Gallery

ScottMonument

PrincesMall

St JamesShopping Centre

Princes Street Gardens

The Castle

WaverleyStation

ALBANY STREET

YORK PLACE

QUEEN STREET

PRINCES STREET

THE ROYAL MILE

HIGH STREET

MARKET STREET

CANONGATE

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QUEENSFERRY STREET

QUEENSFERRY STREET

RAEBURN PLACE

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MORRISON STREETMORRISON ST

LAURISTON PLACE

POTTEROW

HAYMARKET TERRACE

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FOUNTAINBRIDGE

WEST PORT

GRASSMARKET

MELVILLE DRIVE

DALRY ROAD

Exhibitors, Sponsorship and Advertising

Booking formPlease email your fully completed 5th Global QA Conference booking form to tward@therqa.com

Contact details

Company

Name

Position

Address

Postcode

Country

Telephone

Email

Website

Contact details to appear in delegate information/conference app (address, telephone, fax, email, website etc.) – these can be emailed to tward@therqa.com if there is not enough space provided here.

Payment details

Credit card

Visa Mastercard Eurocard Amex

Card number

Expiry date / Security code*

* Three digits on reverse of Visa/Mastercard and four digits on front of American Express

Bank transfer

Please ensure you have received an invoice before making payment.

Please quote your invoice number as a reference and include all bank charges.

To Lloyds Bank, 99 High Street, Huntingdon, Cambridgeshire PE18 6DU, England.

Account No. 01402840 Sort Code 30-94-47.

Invoice

Please invoice my organisation marking the invoice, for the attention of

and quoting purchase order no

VAT number (EU only)

Invoice address (if different to above)Sign and date

Signature

Date

Consultant’s table £550

Main conference sponsor (sole sponsor only) £12,000

Conference app (sole sponsor only) £3,000

Conference app – banner £1,000

Conference app – notifications Wednesday – AM break Lunch PM break End of day Thursday – AM break Lunch PM break End of day Friday – AM break

£400

Delegate conference bags £1,100

Delegate lanyards £1,100

Delegate notepads £700

Delegate pens £700

Conference TV monitors £900

Sponsorship of meet the delegates drinks reception (Wednesday evening) £900

Sponsorship of pre-gala dinner drinks reception (Thursday evening) £900

Sponsorship of wine at the Gala Dinner (Thursday evening) £1,000

Insert in the delegate conference bag

£750 £950

All the above prices exclude VAT at the prevailing rate, currently 20%

8 ONE WORLD – CHALLENGING THE GLOBAL BOUNDARIES

8280

(exhibitors)(non-exhibitors)

Booking options

Exhibitor stand £1,400

Stand number choice First choice No.

Second choice No.

Name of stand personnel

Email

Attending dinner dance? Yes No

Special requirements

Additional stand personnel 1 £550

Name of additional stand personnel

Email

Attending dinner dance? Yes No

Special requirements

Additional stand personnel 2 £550

Name of additional stand personnel

Email

Attending dinner dance? Yes No

Special requirements