RULES and CONDITIONS OF ENTRY

Please Read This Page Carefully

LEGAL LIABILITY: Save for the death or personal injury caused by the negligence of the organisers, or anyone for whom they are in law responsible, neither the organisers of this event or The Pony Club nor any agent, employee or representative of these bodies, nor the landlord or his tenant, accepts any liability for any accident, loss, damage, injury or illness to horses, owners, riders, spectators, land, cars, their contents and accessories, or any other personal property whatsoever, whether caused by their negligence, breach of contract or in any other way whatsoever.

Entries are only accepted on this basis. HEALTH, SAFETY & WELFARE: The organisers of this event have taken all

reasonable precautions to ensure the health and safety of everyone present at this event. For these measures to be effective, everyone must take all reasonable precautions to avoid and prevent accidents. They must obey the instructions of the organisers and all officials and stewards.

1. INSURANCE: All non Pony Club competitors/spectators are not covered by The Pony Club

insurance and must have their own third party cover. The Hampshire Hunt Branch of The Pony Club and the organisers of this event are not legally responsible for non Members and their insurance will not cover you.

2. All persons entering the showground shall be bound by these Rules and Conditions of Entry. 3. This event will be run under Pony Club Eventing Rules 2016 throughout the day. Please note

NEW rulings on hats, body protectors and air jackets. Fully comprehensive rules are available on the main Pony Club website: Pony Club 2016 Eventing Rules

4. Cancellation/Abandonment: In the event of cancellation or abandonment, entry fees will be returned, less an administration fee of £10.00 per competitor, to offset costs. Monies will only be returned upon receipt of an SAE within 5 days of the event.

5. Refunds: No entry will be refunded after the entry closing date of Friday 19th August 2016, without the production of a Doctor’s or Vet’s certificate within 3 days of the event.

6. Team Entries: Details of Team entries must be received by close of entries. Any team changes before this date should be emailed directly to the entries secretary. No team changes can be made on the day.

7. The judges’ decision is final in all matters. Video evidence will not be accepted in any circumstances. The committee reserves the right to cancel, add to or amend any of the conditions or competitions as they think fit and to refuse entry at their discretion.

8. Protests or objections must be made in writing and addressed to the Official Steward accompanied by a £20 deposit, returnable if the objection is upheld, within 30 minutes of the incident occurring or within 30 minutes of the results being announced.

9. Hats: All competitors must wear a protective helmet manufactured to the minimum standards stated in the current Pony Club rules. When mounted the chinstrap must be fastened at all times.

10. Hats & Body Protectors will be inspected when collecting numbers (£10 returnable deposit). 11. No jewellery or piercings may be worn. 12. Any Pony Club members using spurs must have a signed spurs card from their DC, which should

be available to be viewed at any time during the competition. 13. Horses/ponies must not be exercised near horseboxes. Please park where instructed by the

stewards. 14. Please ensure that your horse/pony has an up to date vaccination certificate, which is available to

be checked on the day if required. 15. Horses and ponies must be over 4 years old on the day of the competition. 16. Please do not muck out lorries/trailers into the parking area, and do not leave any litter. If

possible, please remove droppings and hay.

HAMPSHIRE HUNT BRANCH OF THE PONY CLUB

ONE DAY EVENT

incorporating the Pony Club Area 13 Southern Novice Eventing Championships

To be held on: Sunday 28th August, 2016

FOR MEMBERS AND NON-MEMBERS OF THE PONY CLUB

At: FAIROAK ESTATE, ROGATE, GU31 5HR

(By kind permission of Mr & Mrs Piers Fox-Andrews) Entries Secretary: Organiser: Mrs Anna Kellock Mrs Lucy Slater Herriard Grange 07976 554038 Herriard hhponyclub.dc@gmail.com Hampshire RG25 2QB hhponyclub.entsec@gmail.com

Closing date: Friday 19th August, 2016

PLEASE NOTE THAT DOGS ARE NOT PERMITTED AT FAIROAK AT ANY TIME Refreshments: The Nosebag

Photography: MH Photography Vet on call: Liphook Equine Hospital

Additional Schedules & Entry Forms available on:

http://branches.pcuk.org/hampshire/competition-information/schedules/

PLEASE NOTE: CLASSES WILL NOT NECESSARILY RUN IN NUMBER/HEIGHT ORDER. The organisers reserve the right to alter or divide classes as necessary. Class 1: PC 90 Team & Individuals Incorporating the Southern Novice Eventing Championships Dressage Test: PC Novice Eventing Test 2013 Show Jumping: Maximum 95cms Cross Country: Maximum 90cms Entry Fee: £45.00 Class 2: PC 80 Teams & Individuals Dressage Test: PC Grassroots Dressage Test 2016 Show Jumping: Maximum 85cms Cross Country: Maximum 80cms Entry Fee: £45.00 Class 3: PC 70 Teams & Individuals Dressage Test: PC Introductory Dressage Test 2007 For this class only the dressage test may be commanded. Show Jumping: Maximum 70cms Cross Country: Maximum 65cms Entry Fee: £45.00 Early entry is recommended as entries will be strictly limited. Times will be available on Thursday 25th August 2016 Course Walk: 2pm-6pm on Saturday 27th August 2016

Hats & Body Protectors must be presented for inspection at the

Secretary’s Tent when collecting number bibs, for which a £10 returnable deposit will be required.

CHANGE WILL NOT BE GIVEN SO PLEASE HAVE THE CORRECT MONEY.

It is a condition of entry that all HH members provide a cake

and an adult helper at some point during the day.

Riders eliminated SJ may be allowed to go XC at the discretion of the organisers.

Prize Giving will be unmounted.

Riders should be correctly dressed.

PRIZES

• Rosettes for 1st to 6th placed individuals in each section • MH Photo voucher to winner of each section

• Best Dressage rosette in each section • Best placed HHPC rosette in each section

• HHPC trophies In case of bad weather, please check either: HHPC website: http://branches.pcuk.org/hampshire/ Or: HHPC Facebook page: https://www.facebook.com/hhponyclub/?fref=ts All boxes and trailers must turn left when leaving the show ground There is a one way system for all users of Fair Oak, all horse boxes and trailers must AT ALL TIMES turn left when leaving and travel via South Harting. We have been asked by the Parish Council to remind all drivers that there is a 6’6" width restriction for the road into Rogate from the North (Rake Direction) and no horse boxes are allowed to use this road and if they come into Rogate it must be on the main road A272 before turning south towards Fair Oak. If you need further clarification, please consult the website www.fair-oak.co.uk for a specific map.

Hampshire Hunt Pony Club ODE incorporating Southern Novice Eventing Championships on Sunday 28th August, 2016

INDIVIDUAL & TEAM ENTRY FORM

Class Rider Name Rider Age

Horse/Pony Name PC Branch Name or Non PC

Team Name or Individual

Entry Fee: £45.00 per rider

£

£

£

£

Team Entry Fee: £8.00 per team if applicable

£

Total: Entry fee includes First Aid Cover

£

Entries close on Friday 19th August, 2016. Late entries only if space. Please make cheques payable to: “HH Branch of the Pony Club”. All PC team entries must be paid for on a PC Branch cheque. Entries forms & cheques to the Entries Secretary: Mrs Anna Kellock, Herriard Grange, Herriard, Basingstoke, Hampshire RG25 2QB. Name: ................................................................................................................................... Address: ................................................................................................................................ ................................................................................................................................................ Email address (compulsory): ................................................................................................. Telephone/Mobile Number: ……..……………………………………………………………….. Name of Team Manager or Parent/Guardian: ....................................................................... Signature: ............................................................................................................................... (Signature indicates acceptance of rules, regulation and conditions of entry)  

For HHPC competitors, it is a condition of entry that all members provide at least one adult helper on the day. Name of Helper: ………………………….……………………..… Contact Number: ………………………..……………………….…