old business a) - rolla, missouri · 2018. 1. 2. · ministerial alliance pledge of allegiance...
TRANSCRIPT
Note: Please turn off all cell phones and pagers during the meeting.
Open Citizen Comment Procedure1) Public Hearings — Any citizen is allowed to ask questions and/or make comments during any public
hearing scheduled for a particular issue.2) “Citizen Communication” — Public comment can be provided on any item on the agenda or on issues
affecting the City not on the agenda. Public comments should generally be limited to 3-5 minutes.Citizens are encouraged (but not required) to contact City Administration one week prior to the meeting.preferably in writing, to be placed on the agenda. Doing so provides Council an opportunity to giveconsideration to the issue1comment.
AGENDA OF THE ROLLA CITY COUNCILTuesday, January 2, 2018; 6:30 P.M.
City Ball Council Chambers901 North Elm Street
PRESIDING: MAYOR LOUIS J. MAGDITS, IV
COUNCIL ROLL: JONATHAN HINES, MONTY JORDAN, MATTHEW CROWELL, MATTHEWMILLER, KELLY LONG, DAVID SCHOTT, DON MORRIS, JOIIN MEUSCH,JIM WILLIAMS, BRIAN WOOLLEY, STEVEN JUNG AND WALT BOVE
COUNCIL PRAYERMinisterial Alliance
PLEDGE OF ALLEGIANCECouncilman Steven Jung
CONSENT AGENDAA) Consider Approval of the City Council Minutes ot
I) City Council Meeting — December 4, 20172) City Council Closed Session Meeting — December 4,20173) City Council Meeting — December 18, 2017
II. PUBLIC HEARINGSNone.
III. ACKNOWLEDGMENTS and SPECIAL PRESENTATIONS
IV. REPORT OF MAYOR and COUNCIL/REPORTS OF BOARDS ANDCOMMISSIONS/CITY DEPARTMENTSA) Environmental Services Department Monthly Report — November 2017B) Police Department Monthly Report — November 2017C) Animal Control Division Monthly Report — November 20170) The Centre Financial Analysis — November 2017E) Parks Department Financial Analysis — November 2017F) Bui]ding Codes Monthly Report — November 2017G) Planning & Zoning Commission Meeting Minutes — December 12, 2017H) Development Review Committee Meeting Minutes - December 26, 20171) Rol]a Municipal Utilities Monthly Report — November 2017J) Rolla Board of Public Works Meeting Minutes — November 28, 2017K) Municipal Court Monthly Report — November 2017
Rolla City Council MeetingTuesday, January 2, 2018Page 2
V. OLD BUSINESSA) Motion Approving Memorandum of Agreement — Sustainable Ozarks Partnership (SOP) —
(City- Administrator John Butz) — MotionB) Ordinance Rezoning 0.69-Acre Tract Located 470 Feet \Vest of Oaklane Drive &
South Bishop Ave. Intersection (Chen) — (City Planner James Shields) — Final ReadingC) Ordinance Consolidating 206 and 208 Ii 12:11 Street and 207 and 209 E. 11th Street
(Sigma P1 Addition) — (City Planner James Shields) — Final Reading
VI. NEW’ BUSINESSA) Motion Authorizing the Mayor to Execute a “Release of Easement” (DW&MM Properties’
RCP Subdivision) — (City Planner James Shields) — MotionB) Resolution Authorizing the Mayor 10 Enter into a Contract Agreement with Playscape
Recreation. LLC. for Green Acres Park Playground Structure —
(Parks & Recreation Director Floyd Jernigan)— Motion
VII. CLAIMS and/or FISCAL TRANSACTIONSA) Motion Awarding Generator Bid — (Police Chief Sean Pagan) — MotionB) Resolution Authorizing the Purchase of Tasers — (Police Chief Sean Pagan) — Motion
VIII. CITIZEN COMMUNICATIONA) Open Citizen Communication
IX. MAYOR/CITY COUNCIL COMMENTSA) Motion Reappointing Ms. Susan Wrassman to the Parks Advisory Commission (June 2020)
MotionB) Motion Appointing Parkland Dedication Policy Committee - Motion
X. COMMENTS FOR THE GOOD OF TIlE ORDER
XI. CLOSED SESSIONPursuant to Section 610.021 RSMo. the City Council will discuss the following issues in
Closed Session: None.
XII. ADJOURNMENT
ROLLA CITY COUNCIL MEETING MINUTESMONDAY, DECEMBER 4, 2017; 6:30 P.M.ROLLA CITY HALL COUNCIL CHAMBERS901 NORTH ELM STREET
Presiding: Mayor Louis J. Magdits, TV
Council Members in Attendance: Jonathan Hines, Monty Jordan, Matthew Miller,Kelly Long, Matthew Crowell, David Schott, Don Morris, John Meusch, Jim Williams,Brian Woolley, Steven Jung, and Walt Bowe
Council Members Absent: None.
Department Directors in Attendance: Interim Community Development Director SteveFlowers, Public Works Director Steve Hargis, Parks and Recreation Director FloydJernigan, Environmental Services Director Brady Wilson, Finance Director SteffanieRogers, and Fire Chief Ron Smith
Other City Officials in Attendance: City Administrator John Butz, City Planner JamesShields, Police Captain Rick Williams, City Counselor Lance Thurman, and City ClerkCarol Daniels
Mayor Magdits called the meeting to order at approximately 6:30 p.m. and asked amember of the Rolla Ministerial Alliance to give the invocation.
Councilman Brian Woolley led in the Pledge of Allegiance.
I. CONSENT AGENDA
A motion was made by Williams and seconded by Woolley to approve the consentagenda as submitted. A voice vote on the motion showed twelve ayes, zero nays, andzero absent. Motion carried. The consent agenda consisted of the following:
(A) Approval of the Rolla City Council Minutes for the following:1) City Council Meeting — November 6, 20172) City Council Closed Session Meeting — November 6, 20173) City Council Meeting—November 20, 2017
II. PUBLIC HEARINGSNone.
DECEMBER 4,2017
r.4.i.
COUNCIL MEETING MINUTESDECEMBER 4, 2017PAGE 2
LII. ACKNOWLEDGEMENTS AND SPECIAL PRESENTATIONS
(A) Missouri S&T Architectural Engineering Program Animal Shelter Concepts:Dr. Stuart W. Baur and Mr. Heath Pickerill with the Architectural Engineering course atMissouri S&T, reported their students created the animal shelter designs, which werepresented before the Council meeting, as part of the Architectural Engineering course.Dr. Baur indicated that each semester the students are encouraged to be involved in thecommunity and find a project to suit the needs of the residents. Six out of fifteen designswere chosen to be presented. Dr. Baur and Mr. Pickerill then introduced the studentsinvolved in each project.
(B) Rolla Municipal Utilities (RMU) F’ 2017 Fourth Quarter Report: Instead ofcommenting on the subject report, RMU General Manager Rodney Bourne provided anoverview of the annual highlights of the utility operation. He encouraged the public toreview the fourth quarter report. which is available on RMU’s websile.
IV. REPORT OF MAYOR and COUNCIL/REPORTS OF BOARDS ANDCOMMISSIONS/CITY DEPARTMENTS
Mayor Magdits referred the Council to (A) the Octobcr 2017, Environmental ServicesDepartment Monthly Report; (B) the October 2017, Police Department Monthly Report;(C) the October 2017, Animal Control Division Monthly Report; (D) the October 2017,Centre Financial Analysis; (E) the October 2017 Parks Financial Analysis; (F) theAugust 16, 2017, Health and Recreation Center Board Meeting Minutes; (C) the October2017 Building Codes Monthly Report; (H) the November 14, 2017, Planning and ZoningCommission Meeting Minutes; (I) the November 28, 2017, Development ReviewCommittee Meeting Minutes; (J) the October 2017, Rolla Municipal Utilities MonthlyReport; (K) The October 31, 2017, RolIa Board of Public Works Meeting Minutes, and;(L) the October 3 L, 2017, Cash Analysis Report.
City Administrator John Butz and Mayor Magdits addressed questions/comments posedby Councilman Morris regarding the Recreation Center reports.
DECEMBER 4, 2017
COUNCIL MEETING MINUTESDECEMBER 4, 2017PACE 3
V. OLD BUSINESS
(A) Ordinance Rezoning 112 & 114 N. Spilnian from Neighborhood BusinessDistrict (C-i) to General Retail District (C-2) (Meyer): City Planner James Shieldsasked the Council to consider the final reading of the subject ordinance pertaining to theMeyer rezoning. He noted the applicant, Mr. Joshua I-I. Meyer, is requesting the rezoningof a 0.5 1-acre tract of land located at 112 and 114 North Spilman Avenue. Mr. Slueldsnoted the request is to rezone the property from Neighborhood Business District (C-I) toGencral Retail District (C-2).
City Counselor Lance Thurman read the following proposed ordinance for its finalreading. by title. ORDINANCE NO. 4382: AN ORDINANCE TO APPROVE THEREZONING OF THE 0.51-ACRE TRACT OF LAND THAT IS LOCATED IN THECITY OF ROLLA, MISSOURI, AT 112 AND 114 NORTH SPILMAN AVENUEFROM THE NEIGHBORHOOD BUSINESS DISTRICT (C-i) TO THE GENERALRETAIL DISTRICT (C-2) AND TO AMEND THE FUTURE LAND USE CATEGORYOF SAID TRACT OF LAND TO THE COMMUNITY COMMERCIAL LAND USECATEGORY. (Meyer). A motion was made by Williams and seconded by Morris toapprove the proposed ordinance. A roll call vote on the motion showed the foilowingjAyes; Bowe, Wooliey, Miller, Williams, Hines, Long, Meusch, Jordan, Morris, Crowell,Schott, and Jung. Nays; None. Absent; None. Motion carried. The ordinance passed.
(B) Ordinance Approving the Resubdivision of 515 & 521 S. Bishop Ave., & 514 Ft.Wyman Road (Ft. Vyrnan Crossing): City Planner James Shields explained thesubject request is to reconfigure three parcels known as 515 and 521 S. Bishop Avenueand 514 Ft. Wyman Road, through the subdivision process. All parcels are owned byRobert B. and Judith Ryce. Mr. Shields noted the internal boundary lines are beingchanged to create three new lots and would decrease the non-conforming aspect of 514Ft. Wyman Road, which does not meet the side setbacks.
City Counselor Lance Thurman read the following proposed ordinance for its finalreading, by title. ORDiNANCE NO. 4383: AN ORDINANCE TO APPROVE THERECONFIGURATION OF THREE PARCELS, WHICH ARE KNOWN AS 515 AND521 SOUTH BISHOP AVENUE AND 514 FORT WYMAN ROAD, THROUGH THESUBDIVISION PROCESS. (Fort Wyman Crossing). A motion was made by Williamsand seconded by Morris to approve the proposed ordinance. A roll call vote on themotion showed the following: Ayes; Meusch. Schott, Jung, Hines, Woolley, Miller,Bowe, Crowell, Long, Jordan, Morris, and Williams. Nays; None. Absent; None.Motion carried. The ordinance passed.
DECEMBER 4, 2017
COUNCIL MEETING MINUTESDECEMBER 4, 2017PAGE 4
V. OLD BUSINESS (continued)
(C) Ordinances Adjusting Elected Officials Compensation: City Administrator JohnBLitz noted that last year the Council briefly discussed possibly adjusting electedofficials’ compensations. He told the Council that the proposed budgeted impact of$13,800 is included in this year’s budget. If approved by the Council, the compensationchange would take effect afier the next April election.
I) Amend Sec. 2-69 Mayor: City Counselor Lance Thumian read the followingproposed ordinance for its final reading. by title. ORDINANCE NO. 4384: ANORDINANCE REPEALING SECTION 2-69 OF THE GENERAL ORDINANCES OFTHE CITY OF ROLLA. MISSOURI KNOWN AS THE CODE OF THE CITY OFROLLA. MISSOURI, AND ENACTING A NEW SECTION 2-69 IN LIEU THEREOFPERTAINING TO THE COMPENSATION OF THE MAYOR. A motion was made byWilliams and seconded by Morris to approve the proposed oidinance. A roll call vote onthe motion showed the following: Ayes: Long. Crowd!. Miller. Schott. Hines. Jung.Woolley, Jordan, Morris, Bowe, Williams, and Meusch. Nays; None Absent; None.Motion carried. The ordinance passed.
2) Amend Sec. 2-12 City Council: City Counselor Lance Thurman read thefollowing proposed ordinance for its final reading. by title. ORDINANCE NO. 4385:AN ORDINANCE REPEALING SECTION 2-12 OF THE GENERAL ORDINANCESOF THE CITY OF ROLLA. MISSOURI KNOWN AS THE CODE OF THE CITY OFROLLA, MISSOURI, AND ENACTING A NEW SECTION 2-12 IN LIEL’ THEREOFPERTAINING TO THE COMPENSATION OF THE CITY COUNCIL. A motion wasmade by Williams and seconded by Bowe to approve the proposed ordinance. A roll callvote on the motion showed the following: Ayes: Jung. Woolley. Bowe. Crowell. Morris.and Schott. Nays; Jordan. Williams, Hines. Miller. Meusch. and Lone. Mayor Magditsbroke the tie by voting in favor of the proposed ordinance. Absent; None. Motioncarried. The ordinance passed.
3) Amend Sec. 2-88 through 2-90 City Prosecuting Attorney: City CounselorLance Thurman read the following proposed ordinance for its final reading, by title.ORDINANCE NO. 4386: AN ORDINANCE REPEALING SECTIONS 2-88, 2-89,AND 2-90 OF THE GENERAL ORDINANCES OF THE CITY OF ROLLA,MISSOURI KNOWN AS THE CODE OF THE CITY OF ROLLA, MISSOURI, ANDENACTING NEW SECTIONS 2-88, 2-89, AND 2-90 IN LIEU THEREOFPERTAINING TO THE COMPENSATION OF THE CITY PROSECUTING
DECEMBER 4, 2017
COUNCIL MEETING MINUTESDECEMBER 4, 2017PAGES
V. OLD BUSINESS (continued)
3) Amend Sec. 2-88 through 2-90 City Prosecuting Attorney (continued):ATTORNEY. A motion was made by Williams and seconded by Morris to approve theproposed ordinance. A roll call vote on the motion showed the following: Ayes; Bowe,Williams, Jung, Meusch, Long, Morris, Schott, and Jordan. Nays; Woolley, Miller,Hines, and Crowell. Absent; None. Motion carried. The ordinance passed.
4) Amend Sec. 2-135 Municipal Judge: City Counselor Lance Thurman read thefollowing proposed ordinance for its final reading, by title. ORDINANCE NO. 4387:AN ORDINANCE REPEALING SECTION 2-135 OF THE GENERAL ORDINANCESOF THE CITY OF ROLLA, MISSOURI KNOWN AS THE CODE OF THE CITY OFROLLA, MISSOURI, AND ENACTING A NEW SECTION 2-135 IN LIEU THEREOFPERTAINING TO THE COMPENSATION OF THE MUNICIPAL JUDGE. A motionwas made by Williams and seconded by Meusch to approve the proposed ordinance. Aroll call vote on the motion showed the following: Ayes; Crowell, Schott, Jung, Hines,Jordan, Bowe, Williams, Meusch, Long, and Morris. Nays; Miller and Woolley. Absent;None. Motion carried. The ordinance passed.
(D) Ordinance Considering Participation in Show Me PACE: City AdministratorJohn Butz explained Show Me PACE (Property Assessed Clean Energy) is a federal andstate program that provides a mechanism of making energy efficient improvements.These programs provide a financing structure for residential or commercial properties forpurposes of making/installing energy upgrades while placing the payment of theimprovements over time as a lien on the property. Rathcr than trying to choose betweenthe two primary statewide districts, the Council entertained both districts.
City Counselor Lance Thurman read the following proposed ordinance for its finalreading, by title. ORDINANCE NO. 4388: AN ORDINANCE TO ENABLE THECITY OF ROLLA, MISSOURI TO JOIN SHOW ME PACE, PURSUANT TOSECTIONS §67.2800 TO §67.2835, RSMO, THE “PROPERTY ASSESSMENTCLEAN ENERGY ACT,” AND STATING THE TERMS UNDER WHICH THE CITYOF ROLLA, MISSOURI, WILL CONDUCT ACTIVITIES AS A MEMBER OF SUCHDISTRICT. A motion was made by Long and seconded by Schott to approve theproposed ordinance. A roll call vote on the motion showed the following: Ayes; Morris,Woolley, Hines, Jung, Meusch, Jordan, Bowe, Crowell, Schott, and Long. Nays; Millerand Williams. Absent; None. Motion carried. The ordinance passed.
DECEMBER 4, 2017
COUNCIL MEETING MINUTESDECEMBER 4, 2017PAGE 6
V. OLD BUSINESS (continued)
(E) Ordinance Considering Participation in MCED PACE: City Administrator JohnButz explained the Missouri Clean Energy District (MCED) PACE is similar to the ShowMe PACE program, previously considered.
City Counselor Lance Thurman read the following proposed ordinance for its finalreading, by title. ORDINANCE NO. 4389: A ORDINANCE ENABLING THE CITYOF ROLLA, MISSOURI, TO JOIN THE MISSOURI CLEAN ENERGY DISTRICTPURSUANT TO STATE STATUTE, AND STATING THE TERMS UNDER WHICHTHE CITY WILL CONDUCT ACTIVITIES AS A MEMBER OF SAID DISTRICT. Amotion was made by Long and seconded by Schott to approve the proposed ordinance.Ayes; Hines, Long, Jung, Williams, Jordan, Schott, Crowell, Meusch, Woolley, Morris,and Bowe. Nays; Miller. Absent; None. Motion carried. The ordinance passed.
(F) Ordinance Authorizing the Mayor to Enter into an Agreement with the MissouriHighway and Transportation Commission for Sidewalk Construction along Route63 from Just East of Kingshighwav to Route 72: Public Works Director Steve Hargisinformed the Council the subject agreement would allow the State to construct sidewalksfrom Kingshighway to Highway 72 along the west side of Highway 63. He noted thiswould be paid with Transportation Development District (TDD) funds and the cost isestimated at $400,000.
After some discussion, City Counselor Lance Thurman read the following proposedordinance for its final reading, by title. ORDINANCE NO. 4390: AN ORDNANCEAUTHORIZING THE MAYOR OF THE CITY OF ROLLA, MISSOURI TOEXECUTE ON BEHALF OF THE CITY OF ROLLA, MISSOURI A CERTAINAGREEMENT BETWEEN THE CITY OF ROLLA, MISSOURI AND THE MISSOURIHIGHWAYS AND TRANSPORTATION COMMISSION FOR SIDEWALKCONSTRUCTION ALONG ROUTE 63 FROM JUST EAST OF KINGSHIGHWAY TOROUTE 72. A motion was made by Schott and seconded by Long to approve theproposed ordinance. A roll call vote on the motion showed the following: Ayes; Schott,Meusch, Jordan, Hines, Jung, Long, Bowe, Crowell, and Miller. Nays: Williams,Woolley, and Morris. Absent; None. Motion carried. The ordinance passed.
DECEMBER4,2017
COUNCIL MEETING MINUTESDECEMBER 4, 2017PAGE 7
VI. NEW BUSINESS
(A) Ordinance Authorizing the 11ayor to Execute a Certain Overpass Agreementwith the BNSF Railroad for Project #359-Highway 72 Extension: Public WorksDirector Steve Hargis referred the Council to the entire agreement with BNSF Railroad toconstruct the overpass for the Highway 72 extension. He asked the Council to considerthe first and final readings of the subject ordinance at this meeting. Mr. Hargis informedthe Council that BNSF is requesting $25,950, which would cover the permanenteasement, the temporary construction easement, and administrative fees. He pointed outthis is a one—time payment.
City Counselor Lance Thurman read the following proposed ordinance for its firstreading, by title. ORDINANCE NO. 4391: AN ORDINANCE AUTHORIZING THEMAYOR OF THE CITY OF ROLLA, MISSOURI TO EXECUTE ON BEHALF OFTHE CITY OF ROLLA, MISSOURI A CERTAIN OVERPASS AGREEMENTBETWEEN THE CITY OF ROLLA, MISSOURI AND BNSF RAILROAD FORPROJECT #359-HIGHWAY 72 EXTENSION. A motion was made by Morris andseconded by Long to suspend the rules and that the ordinance be read for its final reading,by title. A voice vote on the motion showed eleven ayes, one nay, and zero absent.Motion carried. Mr. Thurman then read the following proposed ordinance for its finalreading. by title. A motion was made by Long and seconded Schott to approve theproposed ordinance. A roll call vote on the motion showed the following: Ayes; Jung,Miller, Jordan, Hines, Woolley, Bowe, Crowell, Meusch, Long, Schott, and Morris.Nays; Williams. Absent; None. Motion carried. The ordinance passed.
VII. CLAIMS and/or FISCAL TRANSACTIONS
None.
VIII. CITIZEN COMMUNICATION
(A) Open Citizen Communication: Mayor Magdits opened the floor to any citizenwishing to address the Council. No one present responded.
DECEMBER 4, 2017
COUNCIL MEETING MINUTESDECEMBER 4, 2017PAGE 8
IX. MAYOR/CITY COUNCIL COMMENTS
(A) Motion Reappointing Mr. Ben Tipton to Rolla Regional Economic Commission(RREC): A motion was made by Williams and seconded by Morris to reappoint Mr.Ben Tipton to the RREC until December 2020. A voice vote on the motion showedtwelve ayes, zero nays, and zero absent. Motion carried.
(B) Friday Night Activities: Mayor Magdits complimented those who wereinstrumental in coordinating the tree lighting ceremony and other activities in downtownRolla on Friday evening. He noted there is a lot of hard work that goes on in arranging,managing and setting up the facilities.
(C) Parkiand Dedication: Councilman Morris asked if the Council would bereconsidering the ordinance that deals with parkiand.
Mayor Magdits stated if it is something the Council wants to consider, a committeewould be foLmed.
Councilman Morris indicated he would like to consider it.
(D) Scani: Councilman Williams commented that someone approached him at Wal-Martabout being scammed with a red dot card.
Police Captain Rick Williams indicated this is the first he heard of this particular scam,but he noted the Police Department is frequently made aware of various scams.
During the holidays. Captain Williams encouraged citizens to lock their vehicles andkeep packages out of sight. He said citizens are encouraged to call the Police Departmentif something sounds or looks suspicious.
Councilman Jung reminded citizens to make any Craigslist—type transactions in the PoliceDepartment parking lot.
(E) Leaves: Councilman Crowell commented about residents blowing and raking theleaves into the street.
Mayor Magdits encouraged residents to contact the Parks Department to arrange to havetheir leaves picked up. He pointed out the leaves should be raked to the edge of the streetor curb, but not in the street.
DECEMBER 4, 2017
/
COUNCIL MEETING MINUTESDECEMBER 4, 2017PAGE 9
X. COMMENTS FOR THE GOOD OF THE ORDERNone.
XI. CLOSED SESSION
A motion was made by Hines and seconded by Morris to adjourn into Closed Sessionpursuant to RSMo. 610.021 to discuss contract negotiations and real estate. A roll callvote on the motion showed the following: Ayes; Miller, Bowe, Woolley, Williams,Hines, Jung, Meusch, Jordan, Morris, Long, Schott, and Crowell. Nays: None. Absent;None. Motion carried.
The Council adjourned into Closed Session at approximately 7:35 p.m.
XII. CLOSED SESSION ACTION
The Council reconvened into Open Session at approximately 8:32 p.m.
City Counselor Lance Thurman reported that during Closed Session, the Councildiscussed contract negotiations and real estate. No final action was taken.
XIII. ADJOURNMENT
Having no further business, the meeting adjourned at 8:33 p.m.
Minutes respectfully submitted by City Clerk Carol Daniels.
CITY CLERK MAYOR
DECEMBER 4, 2017
T
ROLLA CITY COUNCIL MEETING MINUTESMONDAY, DECEMBER 18, 2018; 6:30 P.M.ROLLA CiTY HALL COUNCIL CHAMBERS901 NORTH ELM STREET
Presiding: Mayor Louis J. Magdits, IV
Council Members in Attendance: Monty Jordan, Matthew Miller. Kelly Long.Matthew’ Crowell, David Schott, Don Morris, John Meusch, Jim Williams, BrianWoolley. and Walt Bowe
Council Members Absent: Jonathan Hines and Steven Jung
Department Directors in Attendance: Interim Community Development DirectorSteve Flowers, Finance Director Steffanie Rogers, Public Works Director Steve Hargis,Police Chief Sean Fagan, Fire Chief Ron Smith, and Environmental Services DirectorBrady Wilson
Other City Officials in Attendance: City Administrator John Butz. City Planner JamesShields, City Counselor Carolyn Buschjost, Recreation Manager Kristy Rich, ParksSuperintendent Stan Busch, and City Clerk Carol Daniels
Mayor Magdits called the meeting to order at approximately 6:30 p.m. and asked amember of the Rolla Ministerial Alliance to give the invocation.
Councilman Jim Williams led in the Pledge of Allegiance.
I. PUBLIC HEARINGS
(A) Ordinance Rezoning 0.69-Acre Tract Located 470 Feet West of Oaklane Drive& South Bishop Ave. Intersection (Chen): City Planner James Shields noted one of thesubject parcels is vacant and the other parcel is located at 901 Oaklane Drive. about 470feet west of the intersection of Oaklane Drive and South Bishop Avenue. Chen’s EstateManagement, LLC, owns the subject parcels. Mr. Shields explained the request is torezone the property from General Retail District (C-2) to Multi-Family District (R-3). Ifapproved, the applicant proposes to establish the land use of multi.family dwellings byconstructing five, vertically attached dwelling units on each parcel. Mr. Shields reportedthe Planning and Zoning Commission voted to deny the subject-rezoning request.
In the discussion that followed, the Council expressed concerns with parking for theproposed development and the narrowness of Oaklane Drive.
DECEMBER 18, 2017 /1
-i_. ,tJio.
COUNCIL MEETING MINUTESDECEMBER 18, 2017PAGE 2
I. PUBLIC HEARINGS (continued)
(A) Ordinance Rezoning 0.69-Acre Tract Located 470 Feet Vest of Oaklane Drive& South Bishop Ave. Intersection (Chen) (continued): Mayor Magdits opened thepublic hearing to anyone wishing to address the Council concerning the subject-rezoningrequest.
Mr. Ken Boeker. 1401 Highway E. Rolla, Missouri. informed the Council that he ownsthe property directly across the street from the subject property. He told the Council hefeels a commercial development is imminent, OakLane Drive could be vacated, and a culdc-sac could be constructed at the end of Adrian Avenue, which would give everyoneaccess to their properties in the R-l (Single Family District) zoned areas, including hisproperty. Mr. Boeker stated he is opposed to the R-3 (Multi-Family District), zoningbecause it does not quite conform to what he sees as a commercial property and thecurrent zoning schemc.
Ms. Jennifer Nixon, 623 S. Adrian Avenue, Rolla, Missouri, stated her primary concernis the parking, which the Council discussed. Additionally, she said she was unawarethere was a commercial development lot near her house, because her house is locatedtoward Wal-Mart down Adrian Avenue. \‘Ls, Nixon told the Council she is not opposedto the property becoming a residential location. However, her concern is the density withthe proposed two, five plexes with two bedrooms. Ms. Nixon added she is concerned thatwhen people cannot find a place to park. they will park in yards and along the roadbehind her house. She pointed out the traffic will definitely increase if developed toGeneral Retail District (C-2) Ms. Nixon concluded by saying she would be supportiveof vacating Oaklane.
Mr. Tom Lin, representing Chen’s Estate Management, LLC, told the Council they justpurchased property the subject parcels, which are zoned C-2 (General RetaiL District).He said he would like to keep it C-2 (General Retail District) and have Oaklane Drivevacated if someone is going to put in the money to develop that area. Mr. Em asked howlikely that is, because it has been zoned C-2 (General Retail District) for some time. Henoted the property at 901 Oaklane Drive has been vacant for a number of years and hassome structural issues. Mr. Lin said there should be plenty of off-street parking and isagainst allowing parking on Oaklane Drive because it is narrow. He told the Council thatis why they plan to constnict a garage with two driveway spots per unit, which shouldsolve the parking issue. Mr. Lin stated if parking continues to be an issue, he would bewilling to reduce the number of units from five to four. He added there is no point ofputting more money into the small house.
DECEMBER 18, 2017
COUNCIL MEETING MINUTESDECEMBER 18, 2017PAGE 3
I. PUBLIC HEARINGS (continued)
(A) Ordinance Rezoning 0.69-Acre Tract Located 470 Feet Vest of Oaklane Drive& South Bishop Ave. Intersection When) (continued): No one else present addressedthe Council. Mayor Magdits closed the public hearing.
City Counselor Carolyn Buschjost read the following proposed ordinance for its firstreading. by title. ORDINANCE: AN ORDINANCE TO APPROVE THE REZONFNGOF THE 0.69-ACRE TRACT OF LAND THAT IS LOCATED IN ROLLA, MISSOURIAND IDENTIFIED WITH THE PHELPS COUNTY ASSESSOR’S ACCOUNTNUMBERS OF 10668 AND 10668.01 FROM THE GENERAL RETAIL DISTRICT (C2) TO THE MULTI-FAMILY DISTRICT (R-3). (CHEN)
II. SPECIAL PRESENTATIONSNone.
III. OLD BUSINESSNone.
IV. NEW BUSINESS
(A) Ordinance Consolidating 206 and 208 E. 12th Street and 207 and 209 E. ii”Street (Sigma P1 Addition): City Planner James Shields explained the subject requestis to consolidate four parcels known as 206 and 208 E. 12h Street and 207 and 209 F. II”Street into one parcel. The parcels are located in north-central Rolla along the west sideof the Burlington Northern Railroad, between I” and 12th Streets. Mr. Shields told theCouncil the subject parcels are owned by Alpha Iota Building Association and are locatedin an R-3 (Multi-Family District) zoned area. The lots are currently in non-conforminglot status because they were created before the City’s current zoning regulations were inplace. Once consolidated, Mr. Shields noted the lots would become conforming to R-3(Multi-Family District) requirements. The applicant is proposing to use the subdivisionprocess to consolidate the parcels to build a new 24-bedroom fraternity house.
After discussion, City Counselor Carolyn Buschjost read the following proposedordinance for its first reading, by title. ORDINANCE: AN ORDINANCE TOAPPROVE THE CONSOLIDATION OF THE FOUR PARCELS THAT ARE KNOWN
DECEMBER 18, 2017
COUNCIL MEETING MINUTESDECEMBER 18, 2017PAGE 4
TV. NEW BUSINESS (continued)
(A) Ordinance Consolidating 206 and 208 E. 12 Street and 207 and 209 E. 11”Street (Sigma PT Addition) (continued): AS 206 AND 208 EAST 12T11 STREET AND207 AND 209 EAST 11TH STREET INTO ONE PARCEL THROUGH THERESUBDIVISION PROCESS. (SIGMA P1 ADDITION).
(B) Ordinance Consolidating 1601, 1603 & 1605 North Pine Street (Theta XlAddition): City Planner James Shields reported the Alpha Psi Association of the ThetaXi Fraternity is requesting the consolidation of 1601, 1603 and 1605 North Pine Street.He noted the subject parcels are located at the intersection of North Pine Street and WestI 6’’ Street. The subdivision is being done to expand the fraternity facility currentlylocated at 1605 North Pine Street. Mr. Shields referred the Council to a letter from theapplicant, which asked the Council to consider the first and final readings of the subjectordinance at this meeting.
City Counselor Carolyn Buschjost read the following proposed ordinance for its firstreading, by title. ORDINANCE: AN ORDINANCE TO APPROVE THECONSOLIDATION OF THE THREE PARCELS THAT ARE KNOWN AS 1601, 1603,AND 1605 NORTH PINE STREET INTO ONE PARCEL THROUGH THERESUBDIVISION PROCESS. (THETA XE ADDITION). A motion was made byMorris and seconded by Woolley to suspend the rules and that the ordinance be read forits final reading, by title. A voice vote on the motion showed five ayes, five nays, andtwo absent. Mayor Magdits broke the tie by voting in favor of the motion. Motioncarried. Ms. Buschjost then read the proposed ordinance for its final reading, by title, Amotion was made by Williams and seconded by Morris to approve the proposedordinance, A roll call vote on the motion showed the following: Ayes; Williams.Woolley, Miller, Bowe, Crowell, Meusch, Long. Morris, and Schott. Nays; Jordan.Absent: Jung and Hines. Motion carried. The ordinance passed.
(C) Discussion Exploring New Ways to Notify the Public of Land Use ActionProposals: As requested by City Administrator John Butz. City’ Planner James Shieldsnoted he was asked to explore new ways to notify the public of land useactions/proposals. As required by State law, the City is required to hold a public hearingand post an advertisement in a local newspaper at least 15 days before the public hearing.Mr. Shields explained the City’s current notification methods for rezoning includes lettersto all property owners within a 185 feet perimeter.
DECEMBER 18, 2017
COUNCIL MEETING MINUTESDECEMBER 18, 2017PAGES
IV. NEW BUSINESS (continued)
(C) Discussion Exploring New Ways to Notify the Public of Land Use ActionProposals (continued): Mr. Shields said other options might be to expand the perimeterof property owner mailing lists and mail to renters. Letters could be sent to both the siteaddress and the property owner address. In addition to posting the staff reports in theagenda materials, which are posted online, it could be highlighted on the front page of theCity’s website. Mr. Shields noted this could also be done on the City’s Facebook page.
Mayor Magdits indicated staff would prepare a policy for the Council to approve. TheCouncil’s consensus was to improve online notification, expanding the property ownernotification to within 300 feet and to place a sign in the front lawn of the subject propertywith information about the proposed rezoning, etc.
(D) Motion Authorizing the Mayor to Execute Buyer/Brokerage ContractAmendment with Investment Realty (60-Day Extension): City Administrator JohnButz noted the City has been working with Investment Realty for a year on theacquisition of the Highway 72 extension project properties. All but one propertyacquisition has been finalized. Mr. Butz noted the current contract with InvestmentRealty expires in December and the request was made by Mr. Mike Woessner ofInvestment Realty to extend the contract for 60 days to get past the period of potentialappeal on the property. A motion was made by Williams and seconded by Morris toauthorize the Mayor to execute the 60-day Buyer/Brokerage Contract Amendment withInvestment Realty. A voice vote on the motion showed ten ayes, zero nays, and twoabsent. Motion carried.
(E) Motion to Approve Memorandum of Agreement — Sustainable OzarksPartnership (SOP): City Administrator John Butz explained the City has been involvedwith the Sustainable Ozarks Partnership (SOP) since its beginning in 2013. He noted itwas formed to support Fort Leonard Wood and the impact on the State of Missouri, Mr.Butz stated that for the past few years the SOP has been funded through a variety ofcontracts, grants, and tax credit programs and some of those are waning and a mission isbeing ramped up. The SOP has approached communities throughout the four county areafor support of a sustainable membership allocation. Mr. Butz indicated Rolla is beingasked to actively support the SOP at $15,000 a year. He added he asked the SOP toprepare or consider a Memorandum of Agreement. Mr. Butz said the City has reachedout to the hospital as a possible partner in SOP, but has not yet received a commitment.
DECEMBER 18, 2017
z,A.i’i
COUNCIL MEETING MINUTESDECEMBER 18, 2017PAGE 6
IV. NEW BUSINESS (continued)
(E) Motion to Approve Memorandum of Agreement — Sustainable OzarksPartnership (SOP) (continued): Mayor Magdits added staff is not asking the Councilto necessarily approve this at this meeting. He indicated staff would first like to see whatthe hospital’s response is.
Mr. Kent Thomas. Executive Director of the SOP, addressed the Council concerning theSOP budget and entertained questions from the Council,
Mr. Butz indicated staff would follow-up with the hospital and report back at theCouncil’s next meeting.
V. CLAIMS and/or FISCAL TRANSACTIONS
(A) Motion Awarding Bid for Green Acres Park New Play2round Structure: ParksSuperintendent Stan Busch asked the Council to consider awarding the bid for the GreenAcres Park new playground structure to Play Scapes/Play and Park Structures for5105,509.04. He pointed out the choice was also recommended and approved by the ParkAdvisory Board at its November meeting. A motion was made by Williams and seconded byLong to award the bid for the Green Acres Park new playground structure to Play Scapes/Playand Park Structures, Yates Center, Kansas for $105,509.04. A voice vote on the motionshowed ten ayes, zero nays, and two absent. Motion carried.
Mr. Butz noted the playground structure would be paid with Proposition P finds.
(B) Motion Awarding 2018 & 2019 Beverage Bids for Ber Juan Sportsplex, Centre &Splashzone: Recreation Manager Kristy Rich reported bids were received from Pepsi-ColaBottling Company and Ozarks Coca-Cola for 2018 and 2019, with the option of three, one-year extensions. Staff recommends the bid be awarded to the low bidder, Pepsi-Cola BottlingCompany. Ms. Rich reported the Park Advisory Board also recommends the award to Pepsi-Cola Bottling Company. A motion was made by Williams and seconded by Long to awardthe beverage bid to Pepsi-Cola Bottling Company. A voice vote on the motion showed tenayes, zero nays, and two absent. Motion carried.
DECEMBER 18, 2017
COUNCIL MEETING MINUTESDECEMBER 18, 2017PAGE 7
VI. MAYORJCITY COUNCIL COMMENTS
(A) Motion Appointing Mr. Doug Roberts to the Health and Recreation CenterBoard (April 2020): A motion was made by Williams and seconded by Long to appointMr. Doug Roberts to the Health and Recreation Center Board to replace Mr. Mike Miller.A voice vote on the motion showed ten ayes, zero nays, and two absent. Motion carried.
(B) Parkiand Dedication Policy Committee: City Administrator John Butz recalledthat during the Council’s last meeting there was some discussion regarding the Woessnerproposal for annexation/development to waive the parkland dedication fee. Rather thanwaive the fee, the Council decided to review the City’s policy. Mr. Butz referred theCouncil to the proposed committee formation of the Parkland Dedication PolicyCommittee, which outlines the deliverables and the structure of what staff is proposing.He said staff is recommending a six-member committee with three members being theMayor and two City Council members. Mr. Butz indicated the Council would be askedto formally consider the policy at its next meeting. Afler discussion, the Council’sconsensus was to proceed.
VII. CITIZEN COMMUNICATION
(A) Open Citizen Communication: Mayor Magdits opened the floor to any citizenwishing to address the Council. No one present responded.
VIII. CLOSED SESSION
None.
IX. ADJOURNMENT
Having no further business, the meeting adjourned at 8:50 p.m.
Minutes respectfully submitted by City Clerk Carol Daniels.
CITY CLERK MAYOR
DECEMBER 18, 2017
NO
VE
MB
ER
MA
TE
RIA
LS
CO
LL
EC
TE
D&
SH
IPP
ED
FR
OM
RE
CY
CL
ING
CE
NT
ER
(Bas
edon
Cal
end
arY
ear)
Nov
Oct
Nov
Yea
r-to
-Dat
eY
ear-
to-D
ate
Yea
rly
Tot
alM
ater
ial
2017
2017
2016
2017
2016
2016
Car
dboa
rd15
4.4
ton
85.2
ton
154.
5to
n1,
449.
7to
n1,
481.
1to
n1,
570.
4to
n
New
spap
er49
.5to
n95
.2to
n10
1.9
ton
621.
8to
n46
8.5
ton
488.
8to
n
Hig
hG
rade
Pap
er22
.2to
n21
.0to
n0.
0to
n18
6.5
ton
283.
5to
n32
4.9
ton
Alu
min
um0.
0to
n2.
2to
n0.
0to
n14
.2to
n10
.8to
n10
.8to
n
Tin
/Ste
elC
ans
5.1
ton
3.9
ton
6.7
ton
48.7
ton
54.3
ton
61.2
ton
Pla
stic
0.0
ton
11.4
ton
10.3
ton
151.
2to
n12
2.9
ton
122.
9to
n
Gla
ss37
.5to
n17
.0to
n24
.3to
n23
8.1
ton
277.
3to
n29
8.1
ton
Bat
teri
es0.
0to
n0.
0to
n0.
0to
n0.
4to
n1.
6to
n1.
6to
n
Ele
ctro
nic
Was
te4.
0to
n4.
1to
n0.
0to
n36
.9to
n37
.7to
n45
.0to
n
Hou
seho
ldH
W0.
0to
n0.
0to
n0,
0to
n3.
6to
n5.
0to
n5.
0to
n
TO
TA
L27
2.7
ton
240.
0to
n29
7.7
ton
2,75
1.1
ton
2,74
2.7
ton
2,92
8.7
ton
SE
RV
ICE
SP
RO
VID
ED
Nov
Oct
Nov
Yea
r-to
-Dat
eY
ear-
to-D
ate
Yea
rly
To
tal
Typ
eof
Ser
vic
e20
1720
1720
1620
1720
1620
16
Spe
cial
Pic
k-up
s78
5851
695
753
813
Pap
erS
hred
ding
13.0
hour
s9.
0ho
urs
4.0
hour
s92
.5ho
urs
85.5
hour
s89
.0ho
urs
Rep
orte
dT
rash
Nui
sanc
es54
3247
464
547
601
Hou
seho
lds
Dro
ppin
gO
ff10
8‘1
898
985
1013
1125
Haz
ardo
usW
aste
DIS
PO
SA
LT
ON
NA
GE
(San
itat
ion
Div
isio
n)N
ovO
ctN
ovY
ear-
to-D
ate
Yea
r-to
-Dat
eY
earl
yT
otal
Mril
2017
2017
2016
2017
2016
2016
Ref
use
1,37
8.2
ton
1,60
1.3
ton
1,22
7.2
ton
16,0
78.3
ton
15,0
49.8
ton
16,4
29.9
ton
November 2017
Part I Crimes
2017
ThisMonth
CriminalHomicide
0
Rape Robbery
1 3
FelonyAssault
Burglary
2 7
AutoTheft
Larceny
60
Arson
Yearto
Date
2016
ThisMonthYearto
Date
TotalPart ICrimes
0 20
Criminal- Rape
Homicide
0 0
3 1
13
Robbery
1
77
77
FelonyAssault
6
105
Burglary
4
2
546 28
AutoLarceny
Theft
40 6
10
4
Arson
0
S
793
TotalPart ICrimes
57
61 107
CriminalHomicide
0
447
2015
ThisMonthYearto
Date
Rape
1
30 3
Robbery
0
FelonyAssault
6
1
Burglary
13
16
Larceny
33
9
AutoTheft
0
668
TotalPart ICrimes
53
76
Arson
0
74 534 28 0 738
Rolla Police DepartmentCalls for Service
November 2017
Accident - injuryAccident - Leave the scene
Accident - No Injury
Accident - Private Property
Accident - Road Blocked
Adult Abuse
Alarm Fire
Alarm LE
Animal Control
Assault
Assist Agency
Assist Ambulance
Assist Citizen
Assist Fire
Assist Law Agency
Assist Motorist
Benevolent Fund
Building Check
Building Lockout
178
51
1810
43
145
4
10
22
8
5
38
29
2
91
Child Abuse
Civil Defense Test
Court
Crossing GuardCWB 911 Hangup
Destruction of Property
Distribution
Disturbance - Fireworks
Disturbance - Other
Disturbance-Liquor
Domestic Violence
Driving While Intoxicated
Escort - Courtesy
Escort - Funeral
Exparte Violation
Field Interview
Fight
2
1
1
8
1
147
19
5
40
2
23
18
9
13
S35
4
8
UsHarassment
Information Request
Intoxicated Person
Juvenile Complaint
Juvenile Complaint
Keep the Peace/Standby
Leave without PayLittering/Dumping
Lost or Stolen Property
Loud Noise Complaint
Malicious Mischief
Mental Health
Missing Person
MOSWIN Test
Narcotics Violation
Open Door
OVERDOSE
Paper Service
Prisoner Transport
Property Damaqe-NonCriminal
Sex bifense
Shots fired
Soliciting
Stealing
Stolen Vehicle
Suspicious Activity
Tampering
Telephone Harassment
Tow Sticker Expired
Traffic Complaint
Traffic Stop
Trespassing
Try to Contact
Vehicle Identification
Vehicle Lockout
Vehicle Repossession
Veterinary Call
Weapons Violation
Total14
166
9
13
14
3
4
18
14
8
16
4
42
3
4
71
8
62
5
8
6
110
364
26
13
36
2
9
10
4
Total 2533
Mt c.
CFS Total
Abandoned Vehicle 9
Abandoned/Recovered Prop 11
Accident - Fatality 1
Burglary 14
Busy/Out At 142
Call for Police 38
Check Incarceration Log 40
Check Well Being 86
Prowler 1
Public Relations S
Robbery 3
Runaway 6
School Resource Offlcer 7
Security Check 116
Sewer Alarm 1
Fingerprints
Follow Up 110
Fraud 17
Report Prepared on 12/28/2017 110206
ANIMAL
ANIMAL5 IMPOUNDF’
CONTROL MONTHLY TOTALSNovember 2017
Canine Feline Other Wildlife Monthly 2017 2016Domestic Total YTD Total flD Total
City of RollaRolla AreaCity of NewburgNewburg AreaEdgar Springs AreaOther AgenciesSt. James AreaFt. Leonard Wood
41 64921 13 0 71 0 0 00 0 0 00 0 0 00 0 0 00 0 0 01 0 0 00 0 0 0
6931 29 340 0 10 1 60 0 00 2 21 5 10 3 3
Monthly Total 23 13 0 7 1 I2017 YTD Total 307 169 0 213 I 689
2016 YTD Total 396 174 2 168 1 740
Total Phelps County j 2 0 0 OIl 2 II 34 I 4
ANIMAL DISPOSITIONCanine Feline Other Wildlife Monthly 2017 2016
Domestic Total YTD Total YTD Total
Animals Adopted 0 9 4 0 0 13 181 214Animals Claimed 11 2 0 0 13 162 207Euthanized(IlI/lnjured) 0 1 0 0 1 22 37Euthanized(Dangerous) 1 2 0 0 3 43 30Euthanized(lJn-Placed)® 0 0 0 0 0 0 3Deceased on Arrival 1 2 0 4 7 126 90Transferred to Rescue 0 1 0 0 0 1 39 44Wildlife Relocated 0 0 0 3 3 105 103Other (died at shelter) 1 0 0 0 1 4 16
Monthly Total 24 11 0 7 42
2Ol7YfDTotal 306 164 0 212 682
2016 VTD Total 384 169 1 190 I 744
ADDITIONAL STATISTICSMonthly 2017 2016
Total YTD Total YTD Total
Adoption Rate (0 +®)÷(cD+®+®) 100.00% 100.00% 98.63%
PR Programs 2 29 11
Calls for Service 300 2,632 2,325
Written Warnings 1 5 5
Citations 3 30 43
Total Incinerator Hours 59 725 632.5
Oct
ober
-17
No
vem
ber
-16
Novem
ber
-17
‘RE
’)lO
JSV
TD
CU
RR
EN
Tfl
U206-1
7A
CT
’JA
.A
C11
JAL
FY‘7
.18
BIJ
DG
ET
BA
LA
NC
ET
O
BU
DG
ET
aS
54,1
65.7
6$
47,7
82.8
8S
661.
80$
310.
00S
-$
637.
90$
2,87
2.50
$98
7,50
S71
.25
$-
51,
863.
85$
904.
955
59835.1
6$
506
23
.23
1 0329.3
0S
78
80
.38
1,0
50
.4$
127
6.5
282
3.80
72’
.91
12,2
00.2
45
9,87
8.81
47,4
34,9
2$
40,7
44,4
2
RE
CR
EA
TIO
NR
even
ue
Rec
reat
ion
Pro
gra
ms
Expense
sPe
fsoq
r.ei
SL
pohie
s
Ser
vic
esM
ainte
nan
ce
96.1
77.4
892
450
889.
352,7
92.5
095
.00
1.3
90,0
5102,2
68.8
8
15,8
54.6
51,
62’
.04
973.4
1
18,4
29.1
083,8
39.7
8
48,3
94.6
0
$61
4.50
$25
1.45
$1,
805.
00$
95.0
0$
485.
10
$51,6
45,6
5
$7,
974
27$
$32
4.52
$S
251.
52$
$-
$$
8,5
50.2
9$
$43,0
95,3
6$
5.6
22,7
5$
5,6
22.7
5$
5.49
0,83
.$
82
44
95
54.0
0$
54.4
7$
6,4
27.7
9$
(805
.04)
$
62155.0
S6,
015.
50$
$ $ S $
TH
EC
EN
TR
EFI
NA
NC
IAL
AN
AL
YSI
SU
NA
UD
ITE
DD
ESC
RIP
TIO
NSe
pt.
2016
Sept
.201
7O
ctob
er-1
6G
UE
ST
SE
RV
ICE
SR
even
ue
Rei
m:t
rse—
eits
(dora
lcr
5S
-S
-S
-
Pas
ses
555.6
95,7
9$
89.0
20,1
8$
48,7
89.9
2P
rogra
ms
$84
2.40
$36
5.25
$85
7.75
Res
ale
$-
$25
0.46
$R
enta
ls$
4,6
40.0
0$
1,43
6.00
$2,2
00.0
0M
isc,
S29
.75
$8.
005
52.7
5C
on
cess
ion
s$
2,1
63.1
0S
835.
40S
1,37
5.75
Tota
lR
even
ue
$63,3
71,0
4$
91,9
15.2
9$
53,2
76.1
7
Expense
sP
erso
nn
el$
12,2
62.0
7$
7,00
2.05
7,75
4.25
Stp
clie
s$
1,59
0.42
542’.
Ol
$1,
136.
42S
evic
es
S25
.90
573
3.00
$22
1.2’
;M
ain
ten
ance
$-
S-
$10
5.00
To
tal
Expense
s$
13,8
77.4
9$
8,1
56.0
6$
9,2
17.9
6G
ues
tS
ervic
esR
even
ue
over
Ex
pen
ses
$49,4
93.5
5$
83,7
59.2
3$
44,0
58.2
1
59,
047.
98$
5,33
8,50
$7,5
3868
$T
ota
lR
even
ue
$9.0
47,9
8$
5.33
8,50
$7.5
34,6
8$
59,8
37.3
4$
7,49
2.23
56.1
44,6
0S
S9965
$78
3.5’
31,
812.
01$
551
0.00
526
5.00
51,
349.
35$
S‘
$.
$-
$to
tal
Expense
s$
11,3
39.0
3$
8,5
40.7
4$
9,3
05.9
6$
Rec
reat
ion
Rev
enue
ov
erE
xp
ense
s$
(2,2
91.0
5)
$(3
,202.2
4)
$(1
.767.2
8)
$
S3
.45
32
25
6.1
88,5
2S
3.1
78,2
5$
To
tal
Rev
enue
$3.
453,
20S
6,1
88.5
0$
3,1
78.2
5$
5‘3
,40
2.9
613
,848
.54
58,3
43.4
4S
516
5,73
$33
3,20
$13
9.36
$5
2.0
72,5
0$
102.
50$
1,97
1.47
$5
2,8
03.4
7$
1,50
7.73
$46
.67
$T
ota
lE
xp
ense
s$
18,4
44.6
6$
15,7
92.0
1$
1 0,5
40.9
8$
Aquat
ics
Rev
enue
ov
erE
xp
ense
s$
(14,9
91.4
6)
$(9
,603
.51)
$(7
,362
.73)
$
S2,8
29,’
4$
16,4
55’S
$‘0
,89’,
06
S5
12,8
29.4
4$
16,4
55.1
5$
10,8
91.0
6$
519
,689
.67
$11,5
28.7
35
3,3
73,6
8$
260.
83S
50.0
0$
569
9.06
$21
0.91
23,8
12.4
1$
12,0
00.4
7(1
0,9
82,9
7)
$4.4
54,6
8
S-
$2,2
00.0
02,2
00.0
0
58,7
88,9
2$
10,1
22.5
0S
uppli
es$
24.1
05,8
3$
24,3
84.0
2S
erv
ices
$1,
463.
81$
2,2
94.7
8
AQ
UA
TIC
SR
even
ue
Aq
ja:i
cPr
c.gr
amts
Ex
pen
ses
Pec
soir
eSu
pplie
sSe
rvic
esM
aint
enan
ce
S-
SS
.$
-
S740,1
05,8
0S
5784,8
10.0
0S
688,6
32.5
2$
17,3
90.7
9$
$24
,000
.00
$23.0
75,5
0$
$$
$(8
89.3
5)5
39,2
77.8
1$
$45
,000
.00
$42
,207
.50
S2.
625,
09$
$3,
900.
00$
3,80
500
534,8
43,4
0$
$46
,000
.00
$44
.609
955
834,2
42.8
9$
$90
3,71
0.00
$80
1,44
1.12
513
7,97
6.50
$13
134
1,00
$11552635
530
.922
,96
4000
0,00
$34
,398
.96
55,3
14.9
4$
18.8
7500
$7.
90.5
95
337.
46$
500.
00$
5000
05
184,5
51.8
8$
190,
756,
00$
172,
326.
90$
649,
691.
03$
712,
954.
00$
629,
114,
22
6,05
3.00
$7,
527.
30$
138.
3395
2$
13.1
5005
$15
5,00
0.00
141,
849.
956053.0
0$
7,52
7.30
$13
8,33
9.52
$13
,150
,05
$15
5,00
0.00
5141,8
49.9
5
7,73
9.79
$4,7
46,1
7$
124.5
37,0
’$
‘0,2
3790
$‘370’503
$‘2
6,80
8.00
533.
04$
54’.S
S$
1863
236
$1
,37
0.0
45
23
00
0,0
15
21,6
29.9
625
.00
$-
$12
,420
.22
$54
.00
$15
,950
.00
$15
.896
,00
-$
25.0
0$
6,39
5.58
$79
.47
$50
0.00
$42
0.53
8,34
7.83
$5,3
12.7
2$
163,
985.
20$
11.7
40,5
1$
176,
495.
00$
164,
754.
49(2
,294.8
3)
$2,2
14.5
8$
(25.6
45.6
8)
$1,
409.
54$
(21,
495.
00)
$(2
2,90
4.54
)
l.4’S
,OO
$50
01.2
0$
56,3
47:4
$1
l.0
6.7
0$
66.5
0200
$55
,483
.32
1,41
5.00
55,
001.
20$
56,3
87,1
4$
11,0
16.7
0$
66,5
00,0
0$
55.4
83,3
0
2,76
9.21
$0.1
78.’
1S
9,8
04.5
6$
‘5637855
$22
.573
,77
S‘5
0230
.00
$12
7656
2313
8.56
$(6
.73)
$14
5.83
$8,3
89,6
55
284.
39$
8,3
00.0
0S
8,01
5.61
1,40
5.00
$1.
852,
25$
64.9
5$
39,9
59.6
3$
1,46
9.95
S46,8
40.0
0$
45,3
70,0
510
8.93
$88
5,40
$2,7
06.5
4$
19,1
72.5
3$
2,8
15.4
7$
15,2
00.0
0$
12,3
84.5
314,4
21.7
0$
12,7
09.0
6$
12,7
21.8
8$
223.9
00,3
6$
27,1
43.5
8$
220,5
70.0
0$
193,
426.
42(8
,406
.20)
$(1
1,2
94.0
6)
$(7
,720
.68)
$(1
67,5
13.2
2)
$(1
6,12
6.88
)$
(154,0
70.0
0)
$(1
37.9
43.1
2)
5c’o
oo
$‘1
.39
3,5
0$
9,5
22.0
2$
98,3
60.0
6$
14.5
32,0
0$
95.2
0000
48
06
68
00
5,01
0.00
$11
,393
.50
$9.5
22,0
0$
98,3
60.0
6$
14,5
32.0
0$
95,2
00.0
0$
80,6
65.0
0
511
,206
.93
$12
,320
,42
$14
,517
.39
$13
,049
,11
$1
57
.08
33
5$
25,3
69.5
6$
168,
914.
00$
143,
544.
445
1,30
0.61
$55
8.27
$34
7,64
$89
6.59
$8,
863,
84$
1,45
4.86
$5,
800.
00$
4,3
1514
589
6.29
$14
7,98
$1.
075,
85$
59.7
7$
12,2
06,7
6$
207.
75$
14,6
85.0
0S
14,4
77,2
55
.$
27.0
9$
305.
95$
125.
30$
12,2
62.4
2$
152.
39$
20,8
00.0
0$
20,6
47.6
15
13,4
03.8
3$
13,0
53.7
6$
16.2
46,8
3$
14,1
30.8
0$
190,4
16.3
7$
27,1
84.5
6$
210,1
99.0
0$
183,0
14.4
45
(2.5
12.7
7)$
(8,8
43.7
6)
$(4
,853.3
3)
$(4
,608.8
0)
$(9
2,0
56.3
1)
$(1
2,6
52.5
6)
$(1
14,9
99.0
0)
$(1
02,3
46.4
4)
S$
67500
$$
700,
00$
8,0
00.0
0$
1,37
5,00
$8,0
00.0
05
862
5,02
S5
675.
00$
$70
0.00
$8,0
00.0
0$
1,37
5.00
$8,0
00.0
0$
6,62
5.00
54.
512,
81$
8,0
50.8
3$
5,9
70.8
5$
7,3
54.0
5$
75,8
20.0
5$
15,4
04.8
8$
73,7
58.0
0$
58,3
5312
$8,9
39.9
5$
10,3
37.8
8$
11,8
34.2
8$
15,3
12.9
8$
198,
537.
94$
25,6
50.8
6$
185,6
50,0
0$
159,9
99,1
45
1,97
6.20
$3,1
66.5
4$
1,39
9.32
$2,6
02.9
4$
66,4
65.3
0$
5,76
9.48
$47,9
26.0
0$
42,1
66.5
2
FIT
NE
SS
Rev
enue
Fi:n
ess
Pro
Ta’
sT
ota
lR
even
ue
Exp
ense
sPe
rson
nel
Supp
lies
Serv
ices
Mai
nten
ance
tota
lE
xp
ense
s$
Fit
nes
sR
even
ue
ov
erE
xp
ense
s$
AD
MIN
IST
RA
TIO
NR
even
ue
Rei
mbu
rsem
ent
Expense
s‘
Pers
onne
l
Tota
lR
even
ue
S-
page
cf2
Iea
lvS
ISe,
-1/l
a,
On’s
Tota
.C
pe’a
ing
Rev
enje
s$
9’,
71
458
512
5,13
6.55
574
3’S
‘65
70341
72$
SI0
87
17
S‘4
,348
,57
S11
5792
595
$14
4,69
0.29
‘.24
341
0.00
1,09
8,71
9.71
Tot
alO
pera
ting
Expen
ses
$1
26
11
4.0
5S
10554
54
9$
73129.7
65
67011
91S
66.5
7970
$8
6,7
230
3$
1366
,70
5.5
9$
173
73
4.9
4S
1,37
0,70
4,00
$1.
196,
969.
06O
PE
RA
TIN
GR
EV
EN
UE
SO
VE
RE
XP
EN
SE
$(3
49
99
.48
)$
19,5
91.0
6$
1,18
8.40
$(1
6,6
70.1
9)
$(5
,492
.53)
$(1
2,37
4.46
)$
(208,7
79.6
4)
$(2
9.0
44.6
5)
$(1
27,2
94.0
0)
$(9
8,2
49.3
5)
Op
erat
ing
%72
%11
9%10
1.63
%80
.84%
93.6
6%85
.73%
85%
83%
91%
$0.
92
Opeali
ng
%74
%11
9%10
3.71
%80
.84%
95.3
6%85
.73%
86%
83%
92%
$0.
93W
/IIV
TE
RE
ST
TH
EC
EN
TR
EFI
NA
NC
IAL
AN
AL
YSI
SU
NA
UD
ITE
DD
ES
CR
IPT
ION
Sep
t.2016
Sep
t.20
17O
ctober
’16
Octo
ber-
IlN
ovem
ber
’16
Novem
ber
’17
Mai
nte
nan
ce$
‘$
.$
.$
,$
.$
S34,3
58.5
6$
36,8
01.3
0$
15,4
28.9
6$
21,5
55,2
5$
19,2
04.4
5$
25,2
69.9
7
MA
INT
EN
AN
CE
Rev
enu
eR
eim
burs
emen
t
MA
INT
EN
AN
CE
Expen
ses
$
Per
sonnel
Sip
s51
Ser
vic
estA
a,nt
enan
ce
Tota
lE
xpense
s
$22,7
38.3
4
51
,35
6.8
5
$42
5.00
$3
5,7
2T
ota
lE
xpen
ses
$24
.881
,91
3,01
2.92
$3.
039
Ii$
(566
.00)
$1.
3728
2$
2,59
0.51
$
PR
EV
IOU
SY
TD
2016.1
7A
CT
UA
L$
2,00
2.70
$342,8
25.9
9
CU
RR
ENT
YTD
AC
TU
AL
$ $46.8
25,2
2
RN’
17-1
8B
UD
GE
T
$3,0
00.0
0$
310.3
34,0
0
S2
1.7
55
56
S1
,4956/
$35000
65368
$24
,254
,91
$ $
$1287912
$1
74806
$5
90
90
‘299
$15
,232
.07
3
97
48
4$
22,5
96.3
4$
2,34
7.66
$15
,000
.00
$
7.7,2
50
I
1,4
90
73
1.3
5000
2.4
17
38
23,0
03.1
2
S $ $ $ $
15,7
3137
389
4519500
555
4717,8
71.2
9
S $ $ S $
15
.39
830
86’
981
.976
00
‘‘72
67
19,4
08.8
5
S $ $ $ $
BA
LAN
CE
TOB
UD
GET
3.00
0.00
263,
508.
78
12,6
5234
78,8
06.6
919
,64
739
14,1
24.0
07.
359.
95219,9
38.0
3
209.
936.
6226.4
48,9
313
,919
.44
10.
720.
8226
1,02
5.81
$ $ $ $ $
33,’
4331
2.3
52
61
3.32
600
3.59
0,05
42,4
11.9
7
S $ S
211
.950
.00
22.0
00,0
017
,450
.00
10.9
50,0
0262,3
50.0
0
$
OT
HE
RR
EV
EN
UE
SS
ales
Tax
Rei
mburs
e/D
onat
ions
Inte
rest
Inco
inie
Mis
cell
aneo
us
Sal
eof
pro
per
lyC
or$r
,but
ice
toG
en’e
’aF
u,c
TO
TA
LO
TH
ER
RE
VE
NU
ES
:
C4P
ITA
LE
XP
EN
SE
SE
qc’
p”e
nl
Lea
sem
t,rc
t’as
es
WIn
ces
Oji
lain
g&
Gro
t,n
ls
TO
TA
LC
API
TA
LE
XP
EN
SE
S:
Tot
alR
even
ues
(op
erat
ing
4oIl
ier)
Tot
alE
xpen
ses
(op
erat
ing
+ca
pit
al)
TO
TA
LR
EV
EN
UE
SO
VE
RE
XP
EN
SE
S
S(3
63.5
7)$
57
1/
$-
$$
.$
‘$
4,7
11,6
3$
$1,
000.
00$
1,00
0.00
S-
$,
$-
$$
-$
-$
-$
-$
-$
S1,
472.
20$
-$
1,52
3,06
$$
1,47
2,54
$-
$18
,745
,94
$-
$14
,000
.00
$14
.000
005
(205
.00)
$30
00$
-$
$(1
.820
.29)
S10
,00
-$
1000
$-
$(1
0,00
)S
‘$
$-
$,
$-
$-
$1.0
00
00
$1,
000
00S
‘5.9
75.0
0)5
-$
-$
-$
-S
$163,9
2000)
$-
S1
71
300
00
)571
,320
,00)
S(1
5,0
71.3
7)
$87
,17
$1,
523,
06$
-$
(347
.75)
$10
,08
$(4
0,44
2.43
)$
10.0
0$
(55,
300.
00)
$(5
5,3
10.0
0)
S20,8
28.9
05
5999
$‘4
6834
S32
7.35
$(3
4004)
$2.7
62
62
$43,6
54.3
35
3.08
9,97
S62,3
80.0
0$
59,2
90.0
3S
-S
2.77
8,76
$2
.77
81
65
3.0
54
29
$2’
33
92
0$
2.7
76,7
6$
24
,r8
.67
$5.
833,
05$
24,0
00.0
0$
18,1
66,9
5S
-S
‘$
-S
-$
-$
.$
-$
.S
S2,5
45.4
45
67482
$.
S4.1
72,3
4$
-$
173,
34S
67-8
27,8
5$
4.3
4568
$17
,500
00
$1
3,1
54
32
523,3
74.3
4$
3,51
3.57
$4.2
47,1
4$
7,5
53.9
8$
20.9
99,1
6$
5,71
4.72
$13
5.58
0,88
13,2
68.7
0$
103.
880,
00$
90.6
11,3
0
576
.643
,21
$125,2
23.7
2$
75,8
41,2
25
70,3
4172
$80
,739
,42
$74.3
58
57
$1,
117.
483.
52$
144.
700
29$
1.18
8,11
0.00
$1.
043.
409.
715
150.
088,
40$
109,0
59.0
6$
77.3
76,9
0$
94,5
6589
$10
7,57
8.86
$92
,437
,75
$1.
502.
286,
47$
167,0
03.6
4S
1.47
4,58
4,00
$1.
287.
580.
365
(73,4
45.1
9)
$16
,164
.66
$(1
,535
.68)
$(2
4,22
4.17
)$
(26,
839,
44)
$(1
8,07
9.18
)$
(384.8
02.9
5)
$(4
2,3
03.3
5)
$(2
86,4
74.0
0)
$(2
44,1
70,6
5)
page
2ot
2fi
nanc
ede
pt12
/29/
2017
PAR
KS
FIN
AN
CIA
LA
NA
LY
SIS
UN
AU
DIT
ED
__________
Sept
.20
16D
ES
CR
IPT
ION
AO
MEN
Rev
enu
eR
eim
burs
e/D
onat
ion
Sal
eof
Pro
per
ty
OU
TD
OO
RR
EC
Rev
enu
eR
eim
bu
rse/
Do
nal
ion
$0$0 $0
Sept
.20
17O
ct-1
6
$0$0
$0$0
Oct
-i7 $0 $0
Nov
-16 $0 $0
Nov
-17 $0 $0
cy‘6
-17
FY17
-18
YTD
23’7
-201
8B
ALA
NC
E
AC
TUA
LA
CTU
AL
BU
DG
ET
TOB
UD
GET
$0 $0SD $0
$0 $0$0 $0
Tot
alR
even
ue$0
$0$0
$0$0
$0$0
$0$0
$0
Exp
ense
Per
sonn
el$8
,742
$9,4
11$4
,303
$8,2
76$5
,679
$6,5
66$6
7208
$14,
842
$74,
840
$59,
998
Sup9
%es
$393
$292
$150
$259
$177
$398
52.5
7356
57$2
,503
.$2
,843
Serv
es
$185
$2,5
28$8
8151
527
5561
5851
$393
30$2
,378
S41
.423
$39,
045
Mai
ntem
ance
SO$0
$0$0
$98
$0$0
$0$O
j$0
To
tal
Exp
ense
s$
9,3
17
$12,2
31
$5,3
34
$10,0
63
56
.81
5$1,8
14
5109,1
11
$1
7,8
77
$I1
9,7
63i
$101,8
86
MA
INT
EN
AN
CE
Rev
enue
Rei
mbu
rse/
Don
atio
n$9
9$2
84$0
$44
$296
$169
52.1
44$2
13$2
,000
$1,7
87R
enta
ls$5
00$1
,180
$1,4
04$1
,248
$1,7
15$2
40$1
3,10
0$1
,488
$14,
000
$12,
513
Mis
c$0
$30
$0$0
$0$0
$0$0
$0$0
Tota
lR
even
ue$599
$1
,49
4$1,4
04
$1
,29
2$2
,011
$409
$1
5,2
44
$1,7
00
$16,0
00
$14,3
00
Exp
ense
PST
SOiT
)&5
4.2
22
53.6
49
$2
,23
5$3,0
24
$2
,84
5$2,8
22
$50,5
08
$584
5$48,1
15
$42,2
70
Supo
lies
5350
$155
$15
50$2
3$8
0$3
9$5
00$4
61S
ervi
ces
$716
$210
$502
$597
$308
-$12
$9,0
6155
45$6
,100
55.5
15M
aint
enan
ce$4
5$‘
i51
$21
$133
$1,6
70$5
0$2
,859
$234
$1,0
00$7
66T
ota
lE
xpense
s$
4,9
82
$4
,01
0$28831
$3,8
19
$5
,02
4$2,8
84
$6
2,5
08
$6,7
03
$55,7
15
$49,0
12
PAR
KS
Rev
enue
Cha
rges
for
Ser
vice
$45
$225
$3,4
47$1
5$3
,366
$3,0
20$6
,208
$3,0
35$7
,000
$3,9
65C
emet
ery
Bun
alF
ees
$880
$1,1
90$0
$1,6
90$2
,460
$169
0$3
821
0$3
,380
$37,
000
$33,
620
Reell
bst
sa’D
ols
,on
$933
$10,9
27
$0$780
5977
$409
$598
6$1,1
89
53.&
$2,3
11P
avai
on
Res
erval
iort
$32C
$5
18
50595
555
5195
$3
99
5-$
100
5420
0$4,3
00
Mis
c$230
$0$180
$0$0
$0$230
SC$0
$0T
ota
lR
even
ue
$2,4
08
$12,8
59
$3
62
71
$2
,58
0$
6,8
58
$4
,92
4$54609
$7,5
04
$51,7
00
$44,1
96
Expense
Per
sonn
el$3
8,41
6$3
6,64
9$2
2,73
1$3
0,05
5$2
8,85
3$2
3,26
1$3
53,9
42$5
3,31
6$3
76,7
10$3
23,3
94Su
pplie
s$3
,181
-$4,
240
$1,8
35$3
,095
$1,6
02$1
,938
$32,
985
$5,0
33$3
4,80
0$2
9,76
7S
ervi
ces
$2,1
30$2
,398
$624
$7,9
48$1
,132
$852
$34,
485
$8,8
00$4
0,51
0$3
1,71
0M
aint
enan
ce$7
,300
$12,
049
$4,6
40$3
,650
$1,4
71$2
,299
$54,
168
$5,0
49$5
6,50
0$5
0,55
1T
otal
Exp
ense
s$5
1,02
6$4
6,85
6$2
9837
1$4
4,74
8$3
3,05
8$2
8,35
0$4
75,5
80$7
3,09
8$5
08,5
20$4
35,4
22
SPL
ASH
ZO
NE
Rev
enu
eR
ereb
’ssa
’Don
aLur
i/P
rogr
arns
$0$2
25$4
19$0
$0$0
LiDSO
$0R
esal
eSO
$36
$050
5050
SC$0
$0P
asse
s$5
00$1
,378
$0$0
$0-$
60$5
0,90
7-$
60$6
2,00
0$6
2,06
0R
enta
ls$0
$240
$0$0
-$41
$482
$9,5
26$4
62$1
2500
$12,
019
Mis
c$2
18$7
0$0
$0$0
$0$2
,058
$0$2
,200
$2,2
00C
once
ssio
n$2
80$5
47$0
$0$0
$0$1
8,41
5$0
$23,
000
$23,
000
Tot
alR
even
ue$9
98$2
,496
$419
1$0
-$41
$422
$80,
905
$422
$99,
700
$99,
279
Exp
ense
Per
soir
el$5
,253
$5,2
47$1
,689
$13’
S51
.940
5756
$61,
039
$2,0
74$6
8,37
5$6
6,30
1S
uppl
es$3
,839
$5,4
53$9
35$1
“7
$535
$124
$49,
149
$2,1
42$5
0,00
0$4
7,85
8S
ervi
ces
$197
$61
$213
$1,4
13$8
9$9
$10,
654
$1,4
22$1
0,70
0$9
,278
r4ai
nten
ance
.I
$170
7$6
2$2
7252
176
$0$1
0,62
2$0
$6M
OO
$6,0
00T
ota
lE
xpen
ses
$10,
996
$10,
823 $0
$3,1
10$4
,148
$4,7
10$1
,489
$0$0
$0$0
$1
31
,46
4
$240
$5,6
37
$1
35
,07
5
$0$1
,000
$129,4
38
$1,0
00
pag
e1
of
2
finan
cmdent
17/7
q/7
n1
7
PAR
KS
FIN
AN
CIA
LA
NA
LY
SIS
UN
AU
DIT
ED
FY16
-17
FY17
-1SY
TD
2017
-201
8B
ALA
NC
ED
ESC
RIP
TIO
NSe
pl.
2016
Seot
2017
Oct
-16
Oct
v7N
ov-C
Nov-l
iA
CTU
AL
AC
tJA
L8
UD
GE
0B
UD
GE
TR
ec-e
atio
nPr
ogra
mie
es
51.0
2351
.712
$809
0$6
621
$438
82.0
26$7
096
$662
157
.0C
C33
79R
esal
e50
5050
SC57
20SO
$032
.026
$0-$
2026
Blf
iold
Use
rF
ees
$332
931
.818
SOSC
SC$
.275
53
5:7
351
.275
$38,
300
$367
25B
allin
gC
age
tnco
me
$81
$286
$3SC
SC$0
$178
7SC
52.5
0052
500
M.s
c.ln
com
e$1
0$0
So$0
5850
$10
SC$0
Conce
sser
e$1
264
5263
2$0
SC51
3$0
$170
28$0
$188
03$1
8800
Tot
alR
even
ue$5
,706
$6,4
48$8
,090
$6,6
21$1
,171
$3,3
01$6
1,33
4$9
,922
$67,
300
$57,
278
Exp
ense
Per
sonn
el$9
,482
$11,
817
$4,7
13$8
,911
$524
2$6
,206
$80,
399
$15,
177
$91,
600
$76,
423
Supp
lies
$1,3
36$2
,969
51.2
55$9
13$2
62$5
89$2
0,05
7$1
,502
$24,
250
$22,
748
Ser
vice
s$5
,113
$3,0
21$2
63$2
45$5
00$0
$34,
553
$245
$35,
900
$35,
655
Mai
nten
ance
$0$0
$0$3
,028
$0$5
00$5
00T
otal
Exp
ense
s$1
5,93
1I
$17,
866
$6,2
30$1
0,12
8$6
,004
$6,7
95$1
38,0
38$1
6,92
4$1
52,2
50$1
35,3
26
TAX
ESR
eal
Est
ate
Tax
es$5
,971
$0-$
4,98
4$0
$86
$0$2
46,1
97$8
3,91
1$2
50,0
00$1
66,0
89Pe
nalty
&In
tere
st-T
axes
$291
$0$0
$0$2
1$0
$2,0
76$0
$2,2
00$2
,200
Par
ksSa
’es
Tax
$255
575
$92,
526
$86,
492
$83,
911
571
963
SC$‘
,020
,405
$0$1
,071
,003
$1,0
71,0
00T
axR
even
ue$2
61,8
36$9
2,52
6$8
1,50
8$8
3911
$72,
069
5051
,268
,678
1$8
3,91
1I
$1,3
23,2
00$1
,239
,289
MIS
CR
eim
t,rs
emei
-fs
SCSC
5050
5350
55.5
7550
53SC
Tra
nsfe
rT
o/Fr
omC
emel
ery
5:38
$0$1
43$3
$138
SC51
,440
SC$1
,500
51.5
00T
rars
fer
To/
From
Gen
era
‘und
-312
,319
SCSC
SOSO
$0-$
49,2
75$0
-565
.900
-565
.900
lr.te
rest
Inco
me
$83
$0SC
SC$1
50SC
$2,9
86$0
$800
$800
Sal
eof
prop
erty
$0$0
$0$0
$0$0
$10,
847
$0$2
,000
$2,0
00L
ease
purc
hase
reve
nue
$0$0
$0$0
$0$0
$0$0
$0$0
Mis
c$0
$375
5$1
23$0
$0$0
$0$0
$0M
isc.
Rev
enue
.$12
098
33.7
55$2
65$0
$288
$0‘$
28,4
27$0
-$61
,600
-$61
,600
CA
PITA
LE
XPE
NSE
SL
ease
purc
hase
s$0
$0$0
$0$0
$0$3
43,3
75$0
0E
quip
men
t$1
,429
$15,
917
$120
$1,3
40$0
$642
$35,
234
$1,9
82$7
5,30
0$7
3,31
8V
ehic
le$0
$0$0
$0$0
$0$0
$0$3
0,00
0-$
48,4
98B
uild
ing
&G
roun
ds$7
25$3
,701
$0$3
91$4
2$2
08$3
6,43
8$5
99$6
5,00
0$6
4,40
1M
a1or
Par
ksrn
pcov
erne
rvts
SO$
7,7
2SC
$2,0
52$8
7,93
2$3
$55
956
5205
2S
2,0
30
$9
7,9
48
Cap
ital
Exp
ense
s$2
,154
$267
90$1
20$3
,783
$87,
974
$849
$471
,004
$4,6
33$3
70,3
00$2
87,1
69
Ope
rati
ngR
even
ue$9
,712
$232
97$1
3,54
0$1
0,49
3$9
,999
$9,0
55$2
12,0
92$1
9547
$234
,700
$215
,153
Ope
rati
ngE
xpen
ses
$92,
252
$91,
787
$47,
394
$72,
906
$55,
611
$47,
333
$916
,701
$120
,239
$971
,323
$851
,084
Tot
alR
even
ues
(ope
ratin
g+
othe
r)$2
59,4
49$1
19,5
7859
5,31
359
4.40
4$8
2,35
659
,055
51.4
52,3
43$1
03,4
59$1
,496
,300
$1,3
92,8
41T
otal
Exp
ense
s(o
pera
ting
+ca
pita
l)$9
4,40
6$1
18,5
76$4
7,51
8$1
6,68
9$1
43,5
85$4
8,18
3$1
,387
,705
$124
,872
$1,3
41,6
23$1
,138
,253
tOT
AL
RE
VE
NU
ES
OV
ERE
XPE
NSE
S$1
65,0
43$1
,002
$47,
799
$17,
715
-$61
,229
-$39
,128
$64,
638
.521
,413
$154
,677
$254
,588
‘a
pag
e2
of
2
finan
cedept
12
/29
/20
17
Man
agem
ent
Rep
ort
FISC
AL
YE
AR
2018
Nov
embe
r20
1?
NO
VE
MB
ER
NO
VE
MB
ER
YTD
YTD
AC
HA
NG
EB
UIL
DIN
GPE
RM
ITS
ISSU
ED
FY
2018
FY
2017
FY20
18F
f2017
,
FY
17
-F
Y18
#V
alue
NV
alue
..
ItV
alue
NV
alue
NIS
SUE
D$
VA
LU
EP
ER
MIT
SIS
SU
ED
3345
-:69
79E
lect
ric,
Plu
mbi
ng,
etc.
Onl
y15
9$
2A00
-21
$400
66.7
%-1
00.0
%S
ingl
eF
amil
Det
ache
d1
$35
8.00
0;‘
3$
4837
23H
$35
8.00
03
$-
487fl
-66.
7%-2
6.0%
Sin
gle
Fam
ily
Att
ache
d8
$54
4.00
09
-71
Z80
08
’54
4,00
09
$71S
.D
uple
xes
4c
•.-‘
zThZ
508
1$
347.
366
4:79
-75.
0%-5
6.2%
3-or
-4fa
mil
y2
$.3
39G
72-
$-
2$
,.H
:’3
S9
ffl.
-100
.0%
-100
.0%
5-or
-mor
efa
mil
y-
$,-
.-tii:
-$
-5
41O
,885
,03’
-100
.0%
-100
.0%
Hot
els
Mot
els
—$
$O
ther
no
nh
ou
sek
eep
ing
shel
ter
2$
24,0
007
S..-
195j
612
$24
,000
,.‘
...19
5761
-71.
4%-8
7.7°
/cA
mu
sem
ent,
soci
al,
recr
eati
on
alI
$•9
,993
I$
33,8
001
-191
S33
’0.
0%-8
2.4%
Ch
urc
hes
,o
ther
reli
giou
s$
$-
.‘
.t_
-
Indu
stri
al-
$r.
.’1
lJ_
__
;•$
--
$4
c_.
-
Par
king
gar
ages
._
$-
-$
--
$.-.,.-..
.-
Ser
vice
stat
ions,
repa
irg
arag
es-
$...
-$
-1
$.5
3Q
,2Q
5-1
00.0
%-1
00.0
%H
ospi
tals
,in
stit
utio
nal
1$
.2,0
29O
73-
$-
I$
..‘20
29.D
73-1
00.0
%-1
00.0
%O
ffic
es,
bank
s,p
rofe
ssio
nal
.1•
i98
8-
-I
$‘.‘
112S
88’
-100
.0%
-100
.0%
Pub
lic
Wor
ksut
ilit
ies
——
—$
.a,
.,S
choo
ls,
oth
ered
uca
tio
nal
$-
--
-$
Sto
res,
cust
om
er1
$19
5,03
0‘
$-
119
5,03
0-
S,
.-
Tow
ers,
ante
nnas
--
--
..
-
igns
,at
tach
edan
dd
etac
hed
3$
25,0
002
$-.
5W
874
.200
4.
5.44
8‘D
C.O’
/,10
50.7
%R
esId
enti
alad
dIti
on,
rem
odel
2$
22.3
00-
$.
592
.500
6:
‘. 5
4,90
0-1
6.7%
66.5
%C
omm
erci
alad
ditio
n,re
mod
el1
$10
,000
5$
112.
275
l,759.8
flS
567,
504
-800
%210:%
Res
iden
tIal
gar
age,
carp
ort
—I
-1
$8,
000
Dem
olit
ion
sing
lefa
mil
y1
—4
$$dr.
100
0/
Dem
olit
ion,
2-fa
mil
y‘.:$
;c.
...,,.,...._
-
Dem
olit
ion
3or
-4fa
mil
y-
$t&
ti
—
Dem
olit
ion
5-or
mor
efa
mil
y$
n‘
—$
a—
Der
noli
tion,a
lloth
er‘,&
t’,.-
.,-a.a
i%
-100
0%T
otal
Res
iden
tial
Uni
ts9
902.
000
—-
..-,,s
:V.
EST
.C
ON
STR
UC
TIO
NC
OS
TS
$1,
178.
330
..“,.:.$
‘.‘;,,,
-$
3,43
6,76
9B
uild
ing
Per
mit
Fee
s$
3,74
0.r
”j—
$7,
833
FE
ES
$1
O,0
4O
:;.,
S..
..-
19,7
33.>
,*’$4
.77.
4%
INSP
EC
TIO
NS
PE
RF
OR
ME
DN
OV
EM
BE
RN
OV
EM
BE
R1
YTD
FY
FY
2018
FY
2017
FY
2OIS
Ff2
017
17
-18
Bui
ldin
gIn
spec
tio
ns
101
107
200
207
-3%
Ele
ctri
cal
Insp
ecti
on
s99
7619
013
343%
Exc
avat
ion
Insp
ecti
on
s0
0C
0-1
00%
Plu
mbi
ngIn
spec
tio
ns
52‘
76
...
‘j
11
713
8-1
5%
Mec
hani
cal
Insp
ecti
on
s18
2443
.40
8%
Cod
eIn
spec
tio
ns
140
159.
‘30
7...:
.hj’
;e-8
%N
uisa
nce
Insp
ecti
on
s49
112
136
‘•,J
.;•:
’.•
225
.,.:...:
..
,:B
usi
nes
sL
icen
seIn
spec
tio
ns
5,.
2.
10‘
..
16.
‘.
..,
-38%
TO
TA
LIN
SPE
CT
ION
S46
455
610
0310
91-8
%
12/
0112
017
1
MINUTESROLLA PLANNING AND ZONING COMMISSION MEETING
ROLLA CITY HALL COUNCIL CHAMBERSTUESDAY, DECEMBER 12, 2017 5:30 P.M.
Presiding: Don Brown, Chairperson
Commission Members Present: Robert Anderson, Janece Martin, Russell Schmidt, StevenShields and Monte Shields
Commission Members Absent: Bill Lindgren, Jack Morris, and Matt Miller
City Officials in Attendance: City Planner James Shields
Chairperson Brown called the meeting to order at 5:30 p.m.
APPROVAL OF MINUTES: The Novcmbcr 14, 2017 minutes were then approved.
REPORT ON RECENT CITY COUNCIL ACTIONS:
1. A request to rezone the 0.51-acre tract of land that is located in the city of Rolla.Missouri. at 112 and 114 North Spilman Avenue from the Neighborhood BusinessDistrict (C-i) to the General Retail District (C-2) and to amend the Future Land UseMap to designate said parcels as Community Commercial. City Council approved thefinal reading on December 4,2017.
(Meyer)
2. A request to reconfigure three parcels, which are known as 515 and 521 South BishopAvenue and 514 Fort Wyman Road, through the subdivision process. City Councilapproved the final reading on December 4, 2017.
(Fort Wyman)
3. A request to reconfigure and consolidate numerous parcels, which are located to thenorth and south ofthe stretch of Ridgeview Road between BNSF Railroad right-of-wayand Spilinan Avenue. into three right-of-way tracts and four lots through theresubdivision process. City Council approved the final reading on November 20,2017.
(Highway 72 Ext.)
III. PUBLIC HEARING:
1. A request to rezone the 0.69-acre tract of land located in Rolla, Missouri andidentified with the Phelps County Assessor’s Account Numbers of 0668 and10668.01 from the General Retail District (C-2) to the Multi-Family District (R-3).
(Chen)
2
James Shields explained the parcels subject to the proposed ordinance are ownedby the Chens’s Estate Management LLC. Andy Chen is the registered agent of theLLC. The parcels are located 470’ west of the intersection of Oaklane Dr. and S.Bishop Ave. The proposal is to amend Rolla’s Official Zoning Map that covers thesubject parcels in a way that changes the designation of the subject parcels fromGeneral Retail District (C-2) to the Multi-Family District (R-3). According to theapplicant’s site plan if approved, the applicant proposes to establish the land use of“Multi-Family dwellings” on the subject parcels by constructing 5 verticallyattached dwelling units on each parcel (two ‘five-plexes’). The site plan indicatesthis development will meet minimum requirements of the R-3 District. Theapplicant does want to keep the line separating the two parcels. According to theCity records it is still one parcel. Since the two parcels have never been subdividedand the line only exists through deed the applicant would need to go through thesubdivision process in order in order for the City to recognize the line. No buildingpermits would be permitted until this line is recognized through the resubdivisionprocess.
The Future Land Use Map (FLUM) is a proposed land use pattern that wasformulated in 2005, based on 2005 land uses and historical land use patterns. Inpart, it is intended to guide locational zoning decisions in a way that conforms tothe goals and visions laid out in our Rolla 2020 Comprehensive Plan update. To thesouth and north of the subject parcels, there are several large parcels. The parcelsto the south are zoned C-2 and the ones to the north are zoned C-3. The parcels tothe south could easily be zoned to C-3. Under the section entitled “Land UseIntensity — Transitional Land Uses”, in the comprehensive plan, it is stated that“Lower intensity land uses should be located so as to provide a transition betweenhigher intensity uses”. To the north of Oaklane Dr. one can see when the FLUMwas created it was intended to create this intensity transition between possiblecommercial centers which required deep lots and the single family residences to thewest. On the FLUM you can see the transition of higher intensity to lower intensity.The FLUM attempts to produce the opportunity for this intensity transition to alsooccur between the potential commercial center development to the south of thesubject parcel and the same single family housing to the west. The intent of thiswas to create that intensity transition between C-3 uses and R-l uses. By zoningthe subject parcels R-3 there is a conection of the zoning map that could help thisintent become realized. In the subject parcels’ case, they will be creating a transitionof intensity between the potential Community Commercial activity to the southfrom the single-family residences to the north and northwest. This transition wouldhelp reduce potential nuisances that may arise for the single family residences ascommercial development arises around it.
There is a map correction in the intent of the comprehensive plan. The officialzoning map is corrected by becoming aligned with FLUM, which helps the intentof Rolla 2020 become a reality by creating transition of intensity between thecommercial community activity to the south and the single family use to the northand northwest. Becoming R-3 would decrease the likelihood of incompatibility
3
between the potential C-2 uses that could occur on the subject parcels with thebefore mentioned R-1 uses.
Because C-2 uses wouLd generate more traffic than R-3 uses, the rezoning of woulddecrease the likelihood of traffic on the Onklane Drive. This reduction in trafficcould reduce vehicular and pedestrian/bike incidents. There have no commentsfrom citizens on this case.
Russ Schmidt said on one map there is just a thumb nail sketch. He asked if adriveway was all there is for parking. J. Shields replied each unit would have agarage. He explained that this was a site plan for the rezoning. If there are any issueswith parking that will be addressed when the official site plan is issued along withthe building pernfits. He still has some issues with the parking. The site plan showsthree driveways, but each building is supposed to be a five plex. All the questionswill be worked out before the building permits are issued.
Chairperson Brown officially opened the public hearing.
Ken Boceker904 Oakiane Dr.Rolla, MO 65401
He no longer lives at this address, but he still owns the property along with 916 and918 Oaklane Dr. He also owns the vacant field. When he tried to develop near thesubject propcrty parking was a major issue, That needs to be noted in the zoningchange. He asked how many bedrooms there would be. J. Shields answered he didnot know how many’ bedrooms there would he. Mr. Boecker said the City is goinginto this ambiguously and leaving that open ended. He wanted to build townhousesthere and he had to address all these issues with the Zoning Commission. He statedRolla is moving to the west and to the south. The property to the north has beenleveled. It appears the intent is for commercial development. Across the street tothe south C-2 zoning completely surrounds the proposed R-3 zoning. This sectionof property is highly visible from Highway 63. He said he does not think this is theproper land use.
Jennifer Nixon623 S. Adrian Ave.Rolla, MO 65401
The subject property is catty-corner from her property’. She stated it willsignificantly change her living environment if apartments are built on the subjectproperty. She is concerned about who owns the property. Integrity GIS shows ChenManagement as being the owners of this property. But, the lot immediately to thewest and immediately to the south also show’ as being owned by Chen Management.The collectors information shows Dale Wands has owned the property since 2008.She asked if this property will be a similar structure as the one at the corner of 1gth
4
St. and Oak St. There are two giant apartment complexes that were constructed byDale Wands with not a great deal of regard to parking. She also asked ifthe propertywas owned by Chen Management or Dale Wands. J. Shields replied it is owned byChen Management. The County updates Integrity GIS almost daily. He not surehow ofien the collectors infonnation is updated. Dale Wands did recently own theproperty. Half was owned by Dale Wands the other half was owned by ChenManagement. It was an illegal lot split. The City told Chen Management that inorder to do the rezone they would have to own both lots. Before Chen Managementcan get building permits they will have to go through the subdivision process. Ms.Nixon said her second point was to determine what the parking situation would be.Oaklane Dr. is basically a one lane road. If you are traveling down Oaklane Dr. oneperson has to pull over so that the other person can get through. Street parking isnot something that is available in that area. Off street parking that is sufficient forthe number of bedrooms is something that has not been determined. The zoningchange would be a significant change to her backyard. The parking is a huge issuefor her. J. Shields said they will not receive building permits until they have shownthey have 0.66 parking spaces fbr each bedroom. Each parking space has to hepaved and be on the lot. They will have to show it on their site plan and it will hereviewed. q5. Nixon said there was a big issue with the apartments at 18th andOak St. The residents were complaining about people parking in their drivewaysand blocking their driveways. Dale Wands said he had gone up to the legalrequirements that the Ordinances for the City of Rolla require. I Shields said atone point and time it may have been less than 0.66.
Mr. Boecker said Dale Wands does own a lot down by the pond. They built a fenceand split the lot in two. The barbed wire fence separates the two lots. J. Shieldssaid when he went to the Courthouse and looked at the deeds Dale Wands ownedboth parcels and then he sold one to Chen. Mr. Boecker said the people that ownMandarin Gardens used to own the house on that lot. He asked if they still haveownership or have they sold it. J. Shields explained the owner owns everything onthe lot including the building. You cannot own a building on someone else’sproperty. He said Chen owns it all now. Mr. becker said Chen had people whoworked at Mandarin Garden living in that house. The house became dilapidated andthey built a new house on Adrian Ave. where they now live. He asked if an area onthe map is C-2 zoning what would the sanitary landfill be zoned. I Shieldsanswered the zoning is R— I, hut the FLUM is Governmental/Institutional.
Chairperson Brown officially closed the public hearing.
Chairperson Brown said the issue is whether you want C-2 zoning or R-3 zoning.J. Shields replied with C-2 zoning there are a lot of uses that could potentially beincompatible with R-1 zoning; more so, than with R-3 zoning. In C-2 zoning a lotof things could go in there. Steven Shields said that he doesn’t think it would he agood fit. Robert Anderson added the Planning and Zoning Commission voted forR-3 for property across the street from the subject parcel and the City Council votednot to. He said he wonders why this would be any different. Chairperson Brown
S
asked if a five plex meets the requirement of R-3 zoning. J. Shields replied Mr.Chen will be required to have 25% green space and all off street parking. It cannot
be stacked parking it has to actually be rows where you can pull in and pufl out. Hewill have to meet the requirements, The site plan shows Chen needs bulk and arearequirements. Janece 1’Iartin asked if the lot will have to be subdivided and therewill be one five plex on each lot, J. Shields answered yes. He did the calculationsand lot coverage is getting up there. If they look at the parking closer, Mr. Chenmay have to come down in the number of units. It’s getting to a fine margin wherelot coverage is getting over 40% with the 25% green space. A lot of the time parkingwill determine the density. The City does not know for sure if Mr. Chen will beable to put the five plex there. It depends on what the parking situation is. It maygo down to a four plex or a three plex. They won’t know until they analyze theparking more. That’s not usually part of the rezoning analysis. Mr. Schmidt askedif parking would be an issue if it were R-2 zoning. S. Shields replied no, because itwould only be two parking spots. Lot coverage would not be getting at thatthreshold where he is going over his lot coverage. Ms. Martin said it is hard todetermine from the site plan how five plexes will fit. The way it looks right now itlooks like a three plex. Mr. Schmidt asked if it will be more than one story. J.Shields answered he was not sure. There are provision where the City could requirehim to give a more detailed site plan. Whenever someone wants to rezone to R-3they are required to have a site plan. There are a number of requirements in thePUD section that the City can require Mr. Chen to have. But, there is someflexibility in that.
Mr. Schmidt said the other issue he had was the street itself It is very narrow andadding this kind of traffic volume early in the morning or in the evening whenpeople leave and come would be an issue. J. Shields said C-2 zoning could demandmuch more traffic. Down zoning from C-2 to R-3 would almost guarantee thetraffic would be decreased, Commercial obviously drives more traffic than R-3.Ms. Martin said assuming the primary goal for these two five plexes is to be ableto rent to students whose parking situations are much more different thancommercial use. Commercial use is going to have certain hours of the day. Thewhole situation with parking may change if you have students and there may bemultiple people in the same bedroom and they both may have vehicles. We knowit is supposed to be sufficient by the City’s standard of 0.66, however we also knowthat sometimes that doesn’t work. Then they are parking out in the street. J. Shieldssaid it is an assumption 0.66% of people have cars, but it could be 100% of thepeople; which is an argument to increase the parking requirements for these type ofdevelopments to one per bedroom. If they are not going to be intended for onefamily perhaps one parking space per bedroom would be better. Ms. Martin saidthis street was not designed for on street parking. S. Shields agreed there is no onstreet parking. He added there is plenty of room in the back to add parking. It doesnot have to be in front. They do not do a real in depth analysis of the parkingsituation. That comes at the site plan review stage. We are approving the use notnecessarily the site plan. The site plan is supposed to give you an idea of what theyare doing. Especially with the garages and the stacked parking. You can have
6
garages, but you have to be able to get out of the garage. Your driveway can’t countas a parking spot. There is potentially parking issues, but we won’t know until weget more details. Chairperson Brown said they have four options. They canapprove, approve with conditions, deny, or set aside/table and ask for moreinformation. Mr. Schmidt asked if Mr. Chen was tied to the site plan. J. Shieldsanswered no, only PUD’s are tied to the final development plans. It’s basically aguide or a proposal. There is no substantial conformity provisions.
A motion was made by Russ Schmidt, seconded by Steve Shields to recommend to send it to theCity Council with their disapprovaL A roll call vote on the motion showed the following Ayes:Anderson, Martin, Schmidt, M. Shields and S. Shields. Nays: None. Absent: Lindfren, Miller,and Morris. Motion carried 5:0.
IV. OLD BUSINESS: NONE
V. NEW BUSINESS:
I. A request to consolidate the three parcels that are known as 1601, 1603, and 1605North Pine Street into one parcel through the resubdivision process.
(Theta XI)
J. Shields explained the subject parcels are located in North Rolla, at the intersection on N. PineSt. and W. 6th It is approximately 700’ east of the University. The addresses of the parcels are1601, 1603 and 1605 N. Pine St. The applicant is Alpha Psi Association of Theta Xi Fraternity. Itis currently zoned R-3. Two parcels do not match minimum lot size and minimum lot frontage.All of the current legal non-conforming aspects of the resulting lot, when these are consolidatedfrom three parcels to one, will become conforming to R-3 requirements. Including minimumfrontage and area. The resulting lot vill lose its legal non-conforming status once consolidated.Insofar as the legal non-conforming building/structure aspects of these lots are concerned, theapproval of this lot consolidation will not increase those aspects. The current uses of the propertiesappear to include a fraternity house, a single-family residence, and a multi-family residence. Thissubdivision is being done to expand the fraternity facility currently located at 1605 North PineAvenue. The applicant submitted a draft version of the Final Plat that has been reviewed by therelevant staff of Rolla’s municipal government and by the staff of Rolla Municipal Utilities(RMU). After review, said staff procccdcd to communicate to the applicant and his/her/theirsurveyor the findings of said review. They have revised their plat and reviewed it again. The finalplat has been approved. No more revisions are needed by the departments. No public commentsor issues have been submitted to the City.
Chairperson Brown said the two residences have been torn down. J. Shields said they are keepingthe Fraternity House and adding on to it.
A motion was made by Janece Martin, seconded by Steven Shields to reconun end to the CityCouncil to approve the request. A roll call vote on the motion showed the following Ayes:Anderson, Martin. Schmidt. M. Shields and S. Shields. Nays: None. Absent: Lindgren, Morrisand Miller. Motion carried 5:0.
7
2. A request to consolidate the four parcels that are known as 206 and 208 East 12thStreet and 207 and 209 East 11th Street, into one parcel through the resubdivisionprocess.
(Sigma P1)
J. Shields explained the subject parcels are in Central Rolla along the west side of theBurlington Northern Railroad between I 1th and 12th Streets. This will consolidate fourparcels into one. All of the subject parcels involved in this consolidation are owned by theAlpha Iota Building Association. The subject parcels are located in Multi-Family District(R-3). The parcels identified as 206 l2 Street and 207 1 1th Street do not meet the lot areaand/or lot width requirements of R-3 as they are configured now. All of the current legalnon-conforming aspects of the current lots (i.e. lot width and area) will become conformingto R—3 requirements once consolidated into a new lot. The resulting lot will lose its legalnon-conforming status once consolidated. Insofar as the legal non-conforming buildingaspects of these lots are concerned (i.e. setback/lot coverage/height violations), theapproval of this lot consolidation will not increase those aspects. The current uses of the
properties appear to include a fraternity houses and a single-family residence. The applicantis proposing to use the resubdivision to consolidate four parcels into one parcel. Thisconsolidation is being conducted to build a new 24-bedroom fraternity house. The applicantsubmitted a draft version of the Final Plat that has been reviewed by the relevant staff ofRolla’s municipal government and by the staff of Rolla Municipal Utilities (RMU). It hasbeen revised a couple of times including easements and fixing a few errors. The City hasreceived a revised draft and the relevant agencies have no more requests for more revisions.The Public Works Department has stated that the following items do not apply to thisproject: parkland dedication, land development permit, and the in-lieu fee for storm watermanagement. The Public Works Department is requiring that the applicant improve thenorth side of 1 1th Street along the south boundary of the newly created lot. The street is notcompletely developed; so as part of the subdivision process they are requiring them todevelop that part of the street.
Mr. Schmidt asked who owns what they are to develop. J. Shields answered the AlphaIota Building Association. I1r. Schmidt asked if they will dedicate the street to the City.J. Shields replied yes, they just have to develop it. Mr. Schmidt asked once these lots arereconfigured, if there are some nonconforming building aspects of these lots (i.e.setback/lot coverage/height violations), would they not increase those aspects. J. Shieldsresponded when analyzing a subdivision he needs to insure that by moving the lines aroundthey don’t increase any noneonfonuing aspect of a structure. Sometimes structure willnever meet their setback, so you should never move a line closer within that setback toincrease the nonconforming aspect of that structure. They need to make sure that throughthe subdivision process they are not making the structure more nonconforming. They areactually eliminating the nonconforming aspect. There are nonconforming lots andnonconforming structures. Nonconforming lots have to do with lot widths and area.Nonconforming structures have to do with height, setbacks and lot coverage. If you did a
17Z4 .
8
lot consolidation and it made the lot smaller then that would increase the lot coverage. Hepointed that out because it was part of his analysis.
A in otion was niade by Monte Shields, seconded by Robert Anderson to recommend to the Citycouncil to approve (lie request. A roll call vote on the motion slio wed the following A yes:Anderson, Mail/n. Schmidt, ill. Shields and S. Shields. Nays: None. Absent: Lindgren, Morrisand Millet. Motion carried 5:0.
VI. REPORT FROM THE CHAIRPERSON, COMMITTEE OF STAFF: NONE
VII. OTHER BUSINESS / CITIZEN COMMENTS:
A request from the City Administrator to discuss new ways to notify the public ofland use action proposals.
J. Shields said the request was by the City Administrator to discuss new ways tonotify the public of land use action proposals. This would be notification proceduresfor rezones, Board of Adjustments, variances, annexations, and anything thatrequires a public hearing. This is for discussion only. As a third class municipalitywe are required by- state law to hold a public hearing for any amendments to thcofficial zoning map. We are also required to post an advertisement in the local paperat least fifteen days before the public hearing. We do both of those. The main reasonnoticing procedures are vital to the rezoning process is because neighboringproperty owner’s due process rights may be violated and approvals may beovcrtunied if they are not notified. Newspaper advertisements satisfies due processdemands when there are no identifiable persons to notify. However, when there arepersons whose identities and addresses are known or identifiable newspaperadvertisements do not meet due process dcmands. We go above and bcyond whatstate law requires to ensure due process demands are met. Right now we mailproperty owners within 185’ perimeter. We include a map and a sheet that showsthe rezoning procedures, which explains how people within 185’ have a specialinfluence on the process. If they have 30% or more they can force a majority votefor the rezoning. We also post an ad in the newspaper and we also post ftill staffreports on the City’s website. When someone downloads the agenda for the CityCouncil Meeting they can pull up his frill staff reports. The P&Z Meetings arebroadcast on television. Citizens can learn about the proposal before the CityCouncil Meeting and plan on speaking at the public hearing.
Other new options:
One new option is to expand the perimeter of property owners’ mail list and sendto renters, From the research Mr. Shields has done, lie has found it is anywherefrom 100’ to 1000’. Increasing it to 300’ may include the whole block andincreasing it to 500’ may include people who live two blocks over. The City onlysends letters to property owners; however we could increase the depth of who wenotify. If the property owner’s address is different from the site address we couldalso send a letter to the resident. The advantage of this is it does not cost the property
9
owner anything. It would cost the City postage to mail the extra letters. It wouldalso increase the assurance of the notification of the people who are potentiallyaffected.
Another way to increase the amount of people notified is to include onlinenotification. One way the City could do this would be to highlight on Rolla’swebsite and Facebook page. The City could create a Twitter account to alsohighlight and post new zonings. The City could also create an e-mail list to allowthose who sign up to receive e-mails. Statistics show many more people get therenews online than from the print newspaper. A lot of that is what is driving theexploration of these new methods. When advertisements are listed in thenewspaper, the Rolla Daily News also posts them online on their website. So, itdoes not just include those who get the Rolla Daily News. People who get theirnews online can go to their website.
The last option is to post physical signs on the subject parcel. Seven states requirethis to be done. In three or four of these states it is required only under certaincircumstances; such as only if it is over a certain acreage. H will cost the applicantan estimated $60.00 per sign. A corner lot would require two signs so, that wouldbe an extra $120.00 for the application fee. There are some questions as to howeffective it would be in comparison to the other ways that were previouslymentioned. For example will posting a sign increase the neighborhood’s awarenessof such proposals more than a letter in the mail? Is the subject property located ona road on which few people travel? Will those who travel down such a road, beneighbors or persons who live across town? The City Administrator wanted this tobe brought up for discussion to see if there were any new ideas for publicnotification. Chairperson Brown asked if the Commission needed to make adecision or was it up to the City Council. J. Shields said he thought it was just upfor discussion. The Commission could recommend a certain method or theiropinions so City Council could discuss it in light of the Commission’s opinions.Chairperson Brown said state law Section 42 does not require a whole lot. J.Shields replied they are not required to mail letters; they are only required toadvertise it in the paper. Missouri state law only requires the City to hold a publichearing and post an ad in the newspaper. The City goes beyond state law and sendsmail notifications to people within 185’. This isjust for discussion there is no actionrequired at all.
Mr. Schmidt said he does not see any reason to send notification to a renter. If youhave a five plex and you send a notification to all of them they really don’t haveanything to do with it other than they are living there. J. Shields said he forgot tomention with variances the City requires the applicant come pick up a sign, buy thesign post and post it on their property. The City has to check to be sure it is postedcorrectly. It has to be in three inconspicuous areas. The City makes them do thatfor variances, but it is only required by our ordinance and it is not required by statelaw. H’s only required to advertise for variances when a variance is appealed. Mr.Anderson said he thought it would be a good idea to put it online, because that is
10
the thing now. Whether that be Facebook, Twitter, on our web page, or e-mail list.Monte Shields added it could be posted on Rolla,net. He was thinking along thoselines as well, because that’s the way things are going. .1. Martin said there issomething called neighborhood.com where people sign up and can ask questionsand it is more centered to a neighborhood per se. Maybe something like that wouldbe a good way to get the word out. J. Shields said he did not think about that option,bitt he would look into it. According to the Pew Research Center, 50% of peopleget there news from television, 35% get it online, 25% by radio, and 20?/ from printnewspaper. Only 5 percent of 18-to-29-year-olds and only 10 percent of 30-to-49-year-olds often get their news from print. That is what is driving this discussion. Itis on the website and people can download it, but maybe it can be highlighted onthe front page of the website and on the City’s Facebook page. Each month it couldbe highlighted instead of just saying download the agenda to find out.
Chairperson Brown asked if there were any other comments from theCommissioners. With there being none he asked the citizens if they had anyquestions or comments.
Meeting Adjourned 6:31
Minutes prepared by Karen Fagan
1
DEVELOPMENT REVIEW COMMITTEE MINUTESTUESDAY, DECEMBER 26, 2017, 1:30 PM
MEMBERS AND OTHERS IN ATTENDANCE
Steve Flowers, Community Development Everett Briggs, Public WorksJames Shields, City Planner Darin Pryor, Public WorksVicki Cason, RM[J Floyd Jernigan, Parks & Rec.Ron Smith, Fire Dept. Brady Wilson, Environmental ServicesDavid Forshee, Public Works Jason Lortz, Lortz SurveyingRick Williams, Police Dept. Karen Fagan. Community DevelopmentSteve Hargis. Public Works
NEW BUSINESS:
I. A request to consolidate the two parcels that are known as 112 and 114 North SpilmanAvenue into one parcel through the resubdivision process.
(M ever)
James Shields said Rolla Municipal Utilities (RMU) had no comments on this case. SteveFlowers said Mr. Meyers was in the office this morning. Mr. Meyers said he had talked tothe Railroad; and the Railroad gave them permission to clear all the brush between thetrack and their property line. He asked if he needed anything special. Mr. Flowers told himhe didn’t need anything from the Community Development Department. Mr. Flowersadded the area is not big enough for a land disturbance permit. Everett Briggs said it is anexisting subdivision, so it is grandfathered back to before the Ordinance. Therefore, thepark requirement and the storm water fees will be waived.
2. A request to split a fractional part of Lot 67 of the Railroad Addition to the Town of RollaSubdivision into two lots through the resubdivision process.
(Chen)
Mr. Shields explained this is a residential subdivision. RML is requesting a 10’ utilityeasement along the north )ine of Lots I and 2. He asked Vicki Cason if they could haveparking along that easement. Ms. Cason replied parking would be fine. Mr. Shields askedifthey change the setbacks would anything under 10’ work. Ms. Cason answered typicallythey ask for a 10’ easement. Mr. Briggs said there is one inconsistency in the descriptiongoing around the property. The written description does not match the plat for the west lineof lot 1. Jason Lortz said he will verify that. Mr. Briggs added there is a sewer line shownand there is an existing easement. He asked Mr. Lortz if he GPS’d the manholes. Mr. Lortzreplied yes. Mr. Briggs told him they would need a 20’ wide easement centered on that aspart of the plat. David Forshee said if he shows the easement then it would supersede theold deed. Mr. Briggs said they have the old easement from 1973, but if Mr. Lortz haslocated it with GPS it should be accurate. Mr. Shields asked if the plat should sayresubdivision instead of subdivision. Mr. Briggs answered yes, because it is aresubdivision of the railroad addition. Mr. Lortz asked if all they are looking for is the 10’easement along the north line. Ms. Cason said that is all they need.
2
3. A request to consider the City of Rolla entering into a sewer use agreement with KennethL. Light.
(Light)
Mr. Shields said RMU would support annexation at this time to allow for the provision ofelectric service to be by RMU. If the property annexes after construction, RMU will not beable to provide electric service. The property is within PWSD #2 and a District water lineis in place, therefore water service will he by the District. Distance to the nearest existingfire hydrant is approximately 930’. With the addition of a fire hydrant at the intersection ofLover’s Lane and Audubon Place the distance would be approximately 580’. Ms. Casonsaid in most cases RMU would support annexation; as far as mentioning fire hydrants thatwas to make the Fire Department aware of the current situation. Ron Smith asked wherethe fire hydrant was located, Ms. Cason replied there is not one at the intersection yet.They could add one at the intersection of Lover’s Lane and Audubon Place and it wouldbe at 580’. If it’s a vacant lot and they annex and build a house RMU can provide electricservice. If it is an existing structure when it’s annexed RMU cannot by law provide electricservice. Mr. Smith asked if it was the street just before Kensington. Mr. Hargis answeredyes and it is just outside the City limits. Public Works is not recommending annexing it,because there is no way to get to it. There is no public street access except for county.Audubon is a county street. Darin Pryor said they would have to annex the whole street.
Adjourned 1:35 PM.
Minutes prepared by Karen Fagan
)c. J’
People You Know,Service You Trust
FINANCIAL STATEMENTNovember 2017
RECEIPTS:Electric, Water, Tax, Sewer and Refuse ChargeAccounts Receivable - MiscellaneousCustomer’s Deposits - RefundableMisc Non-Operating Revenue
Total Receipts
$2,877,553.27$124,934.29
$13,295.62$1,554.83
$3,017,338.01
Super-Now Accourl nterest October 31,, 2017)Money MarketAccount interest (October 31,, 2017)Electroric Payment Account Intrest (Octobe 31, 2017)Public Utility Cash In Bank (October 31,. 2017)
Total Receipts and Cash In Bank
$8517$4.80’ 65
$91.71525.860.437.86
,$2882,754,43
Dl SB L RSEM EN TS:Power PurchasedOperating ExpensesAdministrative and General ExpensesPayrollElectric and Water Capital ExpendituresStock Purchases (Inventory)Balance of Customer’s Deposits after FinalsMedical, Dental, Vision and Life Insurance Paid by EmployeesSupport PaymentU.S. Withholding TaxMissouri Dep’. of Reve-ne (Sales Tax)Missouri Dept. of Revenue (Income Tax)Phelps County Bank (Social Security)Sewer Service ChargeRefuse Service ChargePuchase US. Treasay Bil: I Cert ficates of DepositUncla:med DepositsPILOT to Cry of RolaStandpipes Lease/PurchaseElectric Power Supply Infrastructure Lease/PurohaseUnclaimed Deposits to StatePrimacy FeesVoid Checks:Hartley Incentives
Total Disbursements
51,799,478 03$80,601.05$83,963.13
$160,200.05$475,874.67
$2,071.90$74,888.54$11,348.32
$0 00$25,590.42$41,539.46
$9, D9D. 00$32,545.48
$297,665.37$180,035.83
$0.00$0.00
$128,536 83$73,598.22$91,676.51
$0.00$0.00$0.00
$15,583.74$3,585,287.55
Cash in Bank (November 30, 2017)Total Disbursements and Cash In Bank
$25,297,466.88$28,882,754.43
BALANCE OF OTHER FUNDS’
PUBLIC UTILITY ACCOUNTSCerpal Eedeat Savings & Loan. Check #1224 to’ $490.72Ctizens Bank o’ Newburg. Check #1223 for 51,099.05F:rst State Co-nmnrty Bank, Check #1006 for 5130 37Phelps Co Bank-Electronic Payment Account. Check #1087 for $64962866Phelps Co Bank-Money MarketPhelps Co Bank-Super Now, Checks #25479 thru #25555 for $3,585,287.55Town & Country Bank, Check #1224 for $2,587.00
Total Public Utility Accounts
ELECTRIC RESERVES:Certificates of DepositMoney Market AccountU.S. Treasury Bills
Tota: Etestrtc Reserves
$0.00$14,766,218.00
- $0.00$14.786.218.00
$2,000.00$2 000.00$2 000.00
$99,899.16$3,993,906.03$3,440,277.67
$2,000.00$7,642,082.88
WATER RESERVES:Cerliticates of DepositMoney Market AccountU.S. Treasury Bit
Total Water Reserves
TOTAL RESERVES:
$0.00$2,989,166.00
50.00$2,989,166.00
$17,755,384.00
$25,297,466.88 7’ ITOTAL PUBLIC UTILITY ACCOUNTS AND RESERVES:
aMunicipoIUtiiI,es___
MU People You Know,Service You Trust
S TAT ST IC S
NOVEMBER 2017
PRODUCTION ELECTRIC SALESDate of Demand 11/10/2017 Re&dential - Single Phase kWh 6.390567Time of Demand 07:15 AM Residential - Three Phase kwh 126585Scada Demand 45560.00 CommercialS Single Phase kWh 1161.604kWh Purchased 23361,173 Commercial - Three Phase kwh 2,173,876Total Cost $1,687,206.53 * Power Service kWh 7,010,500Cost per kWh 0.072223 * Industrial kwh 4,609,560Load Factor 69.8% ArealSlreet Lighting kWh 56,003
Rental Lights kWh 79.322Total kWh Sold 21,608.017
Pumped #2 Well 6,384,000 Demand kW 29,664Pumped #3 well o Revenue $204076642Pumped #4 well 3.374000 Monthly Loss 7.50%Pumped #5 well 3,172.000 Fiscal Year to Date Loss 5.25%Pumped #6 Well 4.099000Pumped #7 Well 1.395.000Pumped #8 Well 2605000Pumped #9 Well 3.480.000 WATER SALESPumped #10 Wet 3.915.000 Residential - S’ngle Phase Gallons 26.407,000Pumpec #11 Well 5,234,000 Residential - Three Phase Gallons 480,000Pumped #12 Well 2,034,000 Commercial - Single Phase Gallons 5,917,000Pumped #13 Well 6,476.000 Commercial - Three Phase Gallons 4,109,000Pumped #14 Well 8,673,000 Power Service Gallons 9,923,000Pumped #15 Well 3,849,000 tndustrial Gallons 186,000Pumped #16 Well 5,308,000 Missouri S&T Gallons 3.026,000Pumped #17 Well 3,325,000 PWSD #2 Gallons 1,699,000Pumped #1 Ind Park Well 6,578,000 Total Gallons Sold 51,747,000Pumped #2 Ind Park Well 3,091,000 Revenue $21 9,21811Total Gallons 72,992,000 Pumping Cost, Electric $3917156
Monthly Unidentified Loss 7,92% **
Fisca Year to Date Unidentified Loss 10.55%METERS IN SERVICE Electric WaterResidential . Single Phase 7846 6.356Residential - Three Phase 21 19Commercial - Single Phase 970 517Commercial - Three Phase 433 241Power Service 143 126Industrial 7 2 Sewer Service Charge $268,455.67Area/Street Lighting 41 7 Refuse Service Charge $176,601.09Missouri S&T 5PWSD #2 491Total 9,461 7,764 Gross Payroll $221,957.08
* Energy losses are not included in this statistic and are estimated at an additional 12%.Loss incrudes 15,465,000 gallons per water main flushing records.FY loss includes 17.854.000 gallons per water main fljshing records.
I:
ELECTRIC
Operation Manager’s ReportRMU Board of Public Works Meeting
December 19, 2017
El. MO Highway Patrol Troopheadquarters
Note: Upgrade will also allowRMU to abandon anoverhead 1-44 crossing.
E2. 12kv Distribution System ConnectionBetween Old St James Road andNagagomi substations north of 1-44
Directional bore for new primary, new riser pole, and newservice to Highway Patrol with three phase underground tonew padmount transformer. Transformer and serviceenergized November 21, 2017.
Started: November 17, 2016Ongoing
Conversion of some 4kV electric distribution system to 12kV distribution (including transformers) and some new 12kV distribution system.
Started Feb 23, 2017Ongoing
E3. Lodges at Rolla - White Columns Road(8 multi-unit residential apartmentbuildings and clubhouse)
Installation of undergroundtransformers, and meters.
Started: June 2. 2017Ongoing
primary conductor,
E4. Oak Pointe of Rolla, Clearpath AssistedLiving - Lions Club Drive
E5. Academy Sports (WestsideMarke:place)
E6. Street lighting at Westside Marketplace
E7. Lions Club - buding addit:on. meterrelocation
ES SLbway (Kngshighway)
E9. Multi-unit residential development (12and Iowa Streets)
- Underground extension of 12 kV distribution system toserve new development with temporary and permanentservice. Temporary service energized October 27, 2317.
Started: August21: 2017Ongoing
- lnsta9ation of underground prmary conductor, transformerand meter.
Started: October 12. 2017Completed: December 4. 2017
- Installation of street lighting for new streets at WestsideMarketplace
Started October 23, 2017Competed: December 13, 2017
- RenovaVon of metering and electric service toaccommodate building addition. including relocation oftransformer.
Started October 31. 2017Ongoing
- Installation of new pole. extension of overhead distrbution.Iransformer, and metering for new service
Started November 30, 2017Ongoing
- Replace existing transformer with larger unit toaccommodate additional services.
Started: December 6, 2017Completed: December 6, 2017
Page I of 2
Operation Manager’s ReportRMU Board of Public Works Meeting
December 19, 2017
ELECTRIC GENERATION
G1. NESHAP RICE control equipment for - Reviewing operations of pressure transducers for catalystgenerators monitoring.
Started: Spring 2017Ongoing
WATER
WI. Carriage Lane to Lions Club Drive - Extension of water distribution system: Installation of 8”PVC.
- Installed: 100 feet of 6” PVC, 300 feet of 8” PVC and 2fire hydrants
Started: November 22, 2017Completed: December 5, 2017
W2. Bridge School Road Replacement of 8” water main with 12” PVC in conjunctionwith Hwy 72 Extension.
Started: December 13, 2017Ongoing
W3. Well #13 - Chlorine feed line inside well house broke and damagedelectric equipment, including motor starter. Diagnosing thedamage and undertaking repairs.
Started: November 16, 2017Ongoing
W4. AMU HyPoint Well #3 - Installation of piping, electrical, and treatment equipmentStarted: February 4, 2016Ongoing
W5. Wells 4,6, and 12 - Replaced roof on wells 4,6, and 12
W6. Service and main taps - 1 -4” (Innovation Drive - MST Parking lot irrigation)
W7. Conversion of water meters to radio - Installation being performed by staff members from RMUreads and City wastewater department.
- 5/8” meters: Delivery of 6,504 Started: November 20, 2017meters was completed November 16, Completed since last report: 4582017. Completed to date: 536
Ongoing
N/A FY 2017 Summary - Water main replacements: 16,680 feetFire hydrants installed: 37
TRAINING I PERSONNEL
1. MPUA Apprentice Lineman Program - Passed by:Annual final test 3rd year: Jestin Castro and Josh McBrideColumbia, MO P year: Jeremy BrownDecember 1, 2017
Page 2 of 3
Operation Manager’s ReportRMU Board of Public Works Meeting
December 19, 2017
2. eReliability Tracker Service: Interruption - Attended by Chad DavisCost Report November28, 2017
APPA Webinar
PRESENTATIONS
1. RMU Speaker’s Bureau - Kaleidoscope Discovery Center- Robert Castle presented information about water
resources on December 8,2017- Vicki Cason provided tour of Lanning Pump Station
and water storage facility on December 13, 2017
MPUA I MoPEP UPDATE
1. MPUA Quarterly Board meetings - RMU staff member that attended:Columbia, MO Chad DavisDecember 6 and 7,2017
Page 3 of 3
Ji)
c
Rot/a Board of Public Works Board Meeting
REGULAR SESSION - November 28, 2017Meeting was held in the Board Room at AMU’s Tucker Professional Center at 4:30 p.m. —
The meeting was called to order at 4:32 p.m. by Rolla Board of Public Works (‘RBPW” or Board) President Nick Barrackpresiding. The following were present:
Board members: Vice President Albert Crump, Jr.Secretary Matthew Z. WilliamsVice Secretary Dr. Wm. E. Showalter
RMU Staff: General Manager Rodney P. Bourne, P.E.Operations Manager Chad Davis, P.E.BusinesslFinance Manager Dennis Roberts
Minutes submitted, according to Agenda. by RMU’s Executive Administrative Assistant, Nicole Sikes.
* * * * *
APPROVAL OF MINUTESShowaltermadea motion seconded by Williams, the minutes ofthe October31, 2017, Board meeting Regularsession be approved as presented. Motion passed unanimously.
CITIZEN COMMUNICATION (None)
Ill. SPECIAL PRESENTATION (None)
IV. STAFF REPORTSA. BUSINESS/FINANCE MANAGER’S REPORT (Roberts)
1. The Board received the Statement of Income & Expenses reports for October 2017 (FY18).Roberts reported that the auditors were on-site November 14’- 16’ to complete their field work. RMU isstill working with auditors through email to complete the audit.Roberts reviewed the additional FYI 7 Periods (13, 14. and 15). The total adjustments for all three periodswere $239,786. Year-to-Date Net Income is $916,984, which will tie with the FY17 Audit. Auditors will beattending the December Board meeting to present RMUs completed audit to the Board.
Barrack asked if our target number was zero net income. Roberts responded that it all depends on how much money RMUis trying to generate towards capital projects. With RMU having access to and giving funds back, yes, our target numberwould be zero. Bourne stated that this number is our net income and does not represent RMU’s cash position. Our cashposition has decreased about $1 M this Fiscal Year.
Roberts reviewed the October 2017 report (FY18), with the following comparisons:Month-to-Date comparison of October 2017 to October 2016
Operating Income increased $19,844. Purchased Power expense increased $117,615: OperatingExpenses increased $62,228 resulting in an Operating Loss of $65,904 which is an increased loss of$42,384: Total Other Income decreased 53,639.Total Net Loss for October 2017 was $31,179, an increased Loss of $46,023 in comparison to October2016Year-to-Date (YTD) FY2017 and FY2016
• Matches Month-to-Date comparison.• Roberts reported that when adjustments are made for Periods 13, 14, and 15 the adjustments may
reflect changes in the early months of FY18.• Bourne reported in regards to the discounts the Board approved last year RMU has provided roughly a
$1 .4M rate relief to customers. While raising the Service Availability Rates last year. RMU recapturedabout $400,000. However, this year RMU wil continue discounts while leaving SAFs unchanged. Thismeans RMU w1 I see the full effect of discounts to our customers when comparing to FY17.
2. Roberts presented RMU’s Financial Statement Statistics report, and the Disbursement Sumniarv forOctober2017 which included the following public utility account checks and transfers:
Public utility checks Phelps Co Bank - Super Now Checks #25385-25478
Transfer of funds Phelps Co BankS Electronic Pmt Acct Check #1086
Central Federal Savings & Loan Check #1223
Citizens Bank of Newburg Check #1 222
Town & Country Bank Check #1223
First State Community Bank Check #1005
Crunip made a motion, seconded by Showalter, the reports be approved as presented and forwarded to the City.
Rolla Board of Public Works Regular SessionNovember 28, 2017 page 2
Motion passed unanimously.
B. STAFF ENGINEERS REPORT (Davis reported in Cason’s absence)Updates on:a. Development Review Committee meeting.
Davis reported that there was a DRC meeting on October 31,2017, with four items on the agend& RMUdiscussed water main extension requrements, water frontage fees, location of the development withinthe PWSD#2 boundaries and potential relocation ofan electric pole with regards to St. Maria’s Tatandra.RMU requested an existing easement to be shown and a 10 wide easement along Hwy 63 be includedon the Fort Wyman Crossing subdivision; and requestedthatan existing easement beshown on the Hwy72 Extension subdMsion.
b. Contractor Mains.• Davis reported that construction continues at the Lodges. Phase II is still pending.• Davis reported that in the past we have considered a main as being incorporated into our system once
the bacteriological test was completed and prior to a one year warranty period. RMU has recently hadsome instances where final landscaping, driveways and hydrant elevations have been an issue with thewater mains beyond that point of acceptance. We have decided not to fully accept the mains into oursystem until after the one year warranty period has elapsed. With this change, there is one mainextension made by developers that has been accepted for FY2O1 7 with 742 feet of 8” main and 3 firehydrants.
C. OPERATION MANAGERS REPORT (Davis)1. Update on current RMU projects
ELECTRIC DEPARTMENT -
(El) MO Highway Patrol Troop I headquarters. Directional borefornew primary, new riser pole, and newservice to Highway Patroiwith three phase underground to new padmounttransformer. Transformerand service energized November21, 201T Started, November 17,2016. Ongoing.NOTE: Upgrade will also allow RMU to abandon an overhead 1-44 crossing.
(E2) 12KV Distribution System Connection (Beeen Old St. James Rd and Nagaqomi substation northof 1.44). Conversion of some 4kv electric distribution to 12kV distribution (including transformers)and some new 12kV distribution. Started, February 23, 2017. Ongoing.
(E3) Lodges at Rolla - White Columns Road (8 multi-unit residential apartment buildings and clubhouse).Installation of underground primary conductor, transformers, and meters. Started, June 2, 2017.Ongoing.
(E4) Oak Pointe of Rolla, Clear Path Assisted Living (Lions Club Drive). Underground extension of 12kVdistribution system to serve new development with temporary and permanent service. Temporaryservice energized October 27, 2017. Started, August 21, 2017. Ongoing.
(ES) Menards (Westside Marketplace). Installation of underground primary conductor, transformer, andmeter. Started, August 15, 2017. Completed, November 13, 2017.
(ES) Academy Sports (Westside Marketplace). Installation of underground primary conductor,transformer, and meter. Started, October 12. 2017. Ongoing.
(E7) Ross Dress for Less (Westside Marketplace). Installation of underground primary conductor.transformer, and meters. Started. October 30, 2017. Completed, November21, 2017.
(ES) TJ Maxx. PetSmart. and landlord meter (Westside Marketolace). Installation of underground primaryconductor, transformer, and meter. Started, October 30. 2017. Competed. November21, 2017.NOTE: One transformer for all three (3) meters.
(E9) Streetlighting at Westside Marketplace. lnsta9ation of streeUighting for new streets at WestsideMarketplace. Started. October 23. 2017. Ongoing.
(ElO) Lions Club - Building addition and meter relocation. Renovation of metering and electric service toaccommodate building addition, including relocation of transformer, Started, October 31, 2017.Ongoing.
ELECTRIC GENERATION -
(Gl) NESHAP RICE (Control equipment for generators). Reviewing operations of pressure transducersfor catalyst monitoring. Started, Spring 2017. Ongoing.
WATER DEPARTMENTS(Wi) Meriweather Court.
• Replacement of 8” and 6” water main with 8” PVC.• Installed 20 feet of 6” PVC, 760 feet of 8” PVC, and 1 f:e hydrant.Started, October 13, 2017, Completed, November 2, 2017.
Well #13. Chlorine feed line inside well house broke and damaged electric equipment, includingmotor starter. Diagnosing the damage and undertaking repairs. Started, November 16, 2017.Ongoing.
(W3) RMU Hypoint Well #3. Installation of piping, electrical, and treatment equipment. Started, February4,2016. Ongoing.
(W4) Service and main taps.• 3 - 4” taps (Americare - Old St. James Road)• 1 - 3/4” tap (1339 Thomas Drive)• 3-i” taps (100 Lovers Lane)
(W5) Conversion of water meters to radio reads - 5/8” meters (Delivery of 6.504 meters was completedNovember 16.2017). Installation being performed by staff members from RMU and City VVastewaterdepartment. Started, November 20, 2017. Ongoing.NOTE: Completed since last report: 78: Completed to date: 78; Ongong.
0. GENERAL MANAGER’S REPORT (Bourr,e)1. Highway 72 Electric Lines.
Bourne reported that RMU has spent time developing ideas for relocating the 34 kV line from kingshighwayto the new Highway 72. If we continue to focus on removing just the 34 kV line from Kingshighway andworking on the distribution lines later, RMU has developed a workable plan which will not require anincrease in the FY18 budget. If acceptable, RMU will delay planned work and concentrate efforts on therelocation. This plan was agreeable to the Board.
V. OLD BUSINESS (None)
VI. NEW BUSINESSA. Clothing Policy Modifications.
Bourne reported that management modified the current Clothing Policy with minor changes to purchasingpolicies and RMU field staff to be identified by logo or ID badge. Staff recommends approval. Grump madea motion, seconded by Showalter, to approve Clothing Policy Modifications. Motion passedunanimously.
Showaltermade a motion, seconded by Williams, that the Board adjourn to Executive Session to discuss Real Estate,under RSMo (Supp. 1997) Section 610.021(2). and Personnel, under RSMo (Supp. 1997) Section 610.021(3). Roll callvote was taken 4:55 p.m. Votes: Barrack, yes; Grump, yes; Williams, yes; Showalter, yes.
VII. EXECUTIVE SESSIONA. Real Estate under RSMo (Supp. 1997) Section 610.021 (2).B. Personnel under RSMo (Supp. 197) Section 610.021 (3).
Showaltermade a motion, seconded by Williams, that the meeting return to open session. Roll call vote taken at5:27
p.m. Votes: Barrack, yes; Grump, yes; Williams, yes; Showalter, yes.
Bourne reported that Board discussed Real Estate matters and Personnel matters with no action taken.
VIII. ADJOURNMENTWith no further business appearing, Williams made a motion, seconded by Showalter, to adjourn the meeting.
Motion passed unanimously. Meeting adjourned at 5:28 p.m.
M:gne,l’l 8:z w
Aol/a Board of Pub//c WorksNovember28, 2017
(W2)
Regu/ar Sass/onpage 3
Matthew Z. W////ams, Secretary
The Board’s next meeting is scheduled for Tuesday, December 19!r at 4:30 p.m.
MUNICIPAL DIVISION SUMMARY REPORTING FORMRefer to instructions for directions and term definitions. Complete a report each month even if there has not been any court activity.
I. COURT INFORMATION Municipality: Rolla Municipal Court Reporting Period: Nov11 2017- Nov 30, 2017
Mailing Address: 901 NORTH ELM, ROLLA, MO 65401
Physical Address: 901 NORTH ELM, ROLLA, MO 65401 County: Phelps County Circuit: 25
Telephone Number: (573)3648590 Fax Number:
Prepared by: RELAUUN SMITH E-mail Address:
Municipal Judge: James T. Crump Prosecuting Attorney: Brad Neckermann
II. MONTHLY CASELOAD INFORMATION Alcohol & Drug Other Non:TrafficRelated Traffic Traffic Ordinance
A. Cases (citations/informations) pending at start of month 27 483 189
B. Cases (citations/informations) filed 3 66 25
C. Cases (citations/informations) disposed
1 jury trial (Springfield, Jefferson County! and St. Louis County only) 0 0 j 0
• 2. court/bench trial - GUILTY 0 0 0
3. courtlbench trial- NOT GUILTY 0 0 0
4. plea of GUILTY in court 8 47 22
5. Violations Bureau Citations (i.e. written plea of guilty) and bond0 26 1forfeiture by court order (as payment of fines/costs) .
6. dismissed by court 0 0 0
7. na/fe prosequi 0 42 3
8. certifled for jury trial (not heard in Municipal Division) 0 0 0
9. TOTAL CASE DISPOSITIONS I a 1 4 26
, D. Cases (citations/informations) pending at end of month [penoing 22 435 188• caseload = (A+B)-C9]
E. Trial de Novo and/or appeal applications filed 0 0 0
III. WARRANT INFORMATION (pre- & post-disposition) IV. PARKING TICKETS
1. # Issued during reporting perIod 22 1. # Issued during period 258
2. # SeNed/withdrawn during reporting period 26 U Court staff does not process parking tickets
3. # Outstanding at end of reporting period 758
Office of State Courts Administrator, Statistics. 2112 industrial Drive, P.O. Box 104480. Jefferson city, MO 65110O5OA Help Desk: I .aaa-541 -4894 Fax: 573-526-0338 Email: MunicioaiDivisFon.Reoorlsi5courts.mo.oov
Page I of 2 Revised July 2016
MUNICIPAL DIVISION SUMMARY REPORTING FORM
COURT INFORMATION Municipality: Rolla Municipal Court Reporting Period: Nov 1,2017 - Nov 30, 2017
Crime Victims Compensation (CVC) Fundsurcharge - Paid to City/Excess Revenue
Bond forfeitures (paid to city) - ExcessRevenue
Total Excess Revenue $4,595.75
Other Revenue (non-minor traffic and ordinanceviolations, not subject to the excess revenuepercentage limitation)
Fines - Other $4,502.50
Clerk Fee - Other $397.09
Judicial Education Fund (JEF). $0.00
Court does not retain funds for JEF
Peace Officer Standards and Training$131 82
(POST) Commission surcharge
CrJme Victims Compensation(CVC) Fund surcharge - Paid to $939.87State
Crime Victims Compensation (CVC) Fund$1224
surcharge - Paid to City/Other
Law Enforcement Training (LET) Fund$264.00
surcharge
Domestic Violence Shelter surcharge $264.00
Inmate Prisoner Detainee Security Fund$0 00
surcharge
Sheriffs’ Retirement Fund (SRF) surcharge $0.00
Restitution $100.00
Parking ticket revenue (including penalties) $3,214.50
Bond forfeitures (paid to city) - Other $0.00
Total Other Revenue $9,826.02
Office of Slate courts Adminisirator, Statislics, 2112 indusirial Drive, P.O. Box 1044a0, Jefferson City, MO 65110OSCA Help Desk: 1-888-541-4894 Fax: 573-526-0338 Email: MunicioalDivision,Recoilscourts,mo.ocv
Page 2 of 2 Revised July 2016
. k.
V. DISBURSEMENTS
Other Disbursements:Enter below additional surchargesExcess Revenue (minor traffic and municipal and/or fees not listed above. Designate if subject to theordinance violations, subject to the excess revenue excess revenue percentage limitation. Examples include,percentage limitation) but are not limited to, arrest costs, witness fees, and
board bill/jail costs.
Fines - Excess Revenue $3,274.50 Board Bill-Deft $180.00
Clerk Fee - Excess Revenue $1,184.73 Court Automation $922.73
$36.52Law Enf Arrest-Local
$100.00
Overpayments Detail Code
$288.00
Total Other Disbursements $1,410.73
$20.00
Total Disbursements of Costs, Fees,$15,832.50Surcharges and Bonds Forfeited
Bond Refunds $149.00
Total Disbursements $15981.50
Rep
ot
CZ
RO
OB
1GM
ISS
OU
RI
JUD
ICIA
RY
Dat
e:30
-Nov
-201
7R
OL
LA
MU
NIC
IPA
LC
OU
RT
Tim
e:3:
40’3
3PM
OP
EN
ITE
MS
DE
TA
ILR
EP
OR
T
AS
OF
DA
TE
:30
-Nov
-201
7P
aga
I
BA
NK
NA
ME
:FI
RST
STA
TE
CO
MM
UN
ITY
BA
NK
BA
NK
AC
CO
UN
TN
UM
BE
R:
5918
467
OT
HE
RG
EN
ER
AL
LE
DG
ER
AC
CO
UN
TS
AC
CO
UN
TN
O/D
ES
CR
IPT
ION
BA
LA
NC
E
5002
Cle
rkF
ee-M
unic
ipal
397.
09
5008
Cou
rtA
utom
atio
n922.7
3
5010
Boa
rdB
ill-O
FT18
0.00
5016
CV
CS
urc
har
ge
Sta
te939.8
7
5018
CV
CS
urc
har
ge
Mun
i12
.24
5020
Law
Ent
Arr
est-
Loc
al288.0
0
5022
LE
T-M
uni
264
00
5024
PO
ST
-Sta
te13
1.82
5032
Dom
Vio
l-
Mum
264.
00
5040
Fine
3:5
0800
5041
Fine
-H
ighw
ay99
4.50
5042
Par
king
Pen
alti
es3,
214.
50
5102
Cle
rkF
ee-E
IR1,
184.
73
5118
CV
CS
urch
arge
-EJR
36.5
2
5141
Fin
es-E
IR3,
274,
50
8201
Bon
dF
orfe
it-E
/R,
100.
00
TO
TA
LO
TH
ER
GE
NE
RA
LL
ED
GE
RA
CC
OU
NT
S15,7
12.5
0
NO
TE
The
dat
au
nd
erth
eco
lum
ns
hea
ded
RE
CE
IPT
NO
.an
dR
EC
EIP
TD
AT
Esh
ow
dat
aas
ofth
ela
stac
tivi
tydat
ean
dno
t,n
eces
sari
ly,
asof
the
AS
OF
DA
TE
of
the
report
.T
he
dat
aunder
the
colu
mn
hea
ded
AM
OU
NT
isas
ofth
eA
SO
FD
AT
Eof
the
rep
ort
.
Acc
ou
nt
dat
are
port
edis
base
du
po
nth
eA
sof
Dat
een
tere
dby
the
use
r.T
his
rep
ort
may
not
refl
ect
the
curr
ent
statu
sof
Open
Item
sA
ccounts
.*C
onfi
dent
ial
-F
orC
ourt
Use
Onl
y*
Rep
ort
CZ
R0O
81S
MIS
SO
UR
IJU
DIC
IAR
YD
ate:
30-N
ov-2
017
RO
LL
AM
UN
ICIP
AL
CO
UR
TT
ime:
3:40
:33P
MO
PE
NIT
EM
SSU
MM
AR
YR
EP
OR
TP
age:
iA
SO
FD
AT
E:
30-N
ov-2
017
BA
NK
NA
ME
:F
IRS
TST
AT
EC
OM
MU
NIT
YB
AN
K
BA
NK
AC
CO
UN
TN
UM
BE
R:
5918
407 A
CC
OU
NT
SU
BT
OT
AL
BA
LA
NC
E
BO
ND
SIN
OP
EN
ITE
MS
3,2
00
00
3,20
0.00
BO
ND
SIN
OP
EN
ITE
MS
(not
post
ed)
0.00
DE
BIT
AC
CO
UN
TS
VJI
TH
BA
LA
NC
ED
cc0
00
DE
BIT
AC
CO
UN
TS
WIT
HB
AL
AN
CE
(not
post
ed)
0.00
GA
RN
ISH
ME
NT
AC
CO
UN
TS
0.00
0.00
OP
EN
ITE
MS
/SU
SP
EN
SE
AC
CO
UN
TS
143.
0014
3.00
OP
EN
ITE
MS
/SU
SP
EN
SE
AC
CO
UN
TS
(not
posl
ed)
0.00
OT
HE
RG
EN
ER
AL
LE
DG
ER
AC
CO
UN
TS
15,7
12.5
015
.71
250
OU
TS
TA
ND
ING
PAY
AB
LE
SD
CC
0.00
UN
SA
TIS
FIE
DR
EC
OV
ER
AB
LE
S0.
000.
00T
OT
AL
19,0
55
.50
NO
TE
The
dat
au
nd
erth
eco
lum
ns
hea
ded
RE
CE
IPT
NO
.an
dR
EC
EIP
TD
AT
Esh
ow
dat
aas
ofth
ela
stac
tivi
tydat
ean
dno
t,n
eces
sari
ly,
asof
the
AS
OF
DA
TE
ofth
ere
port
.T
hedat
aun
der
the
colu
mn
hea
ded
AM
OU
NT
isas
ofth
eA
SO
FD
AT
Eof
the
report
.
‘Acc
ouni
dat
are
po
rted
isbas
edupon
the
As
ofD
ate
enle
red
byth
euse
r.T
his
rep
ort
may
not
refl
ect
the
curr
ent
stat
us
ofO
pen
Item
sA
cco
unls
.*c
onfl
denp
al-
For
Cou
rtU
seO
nly’
CITY OF ROLLACITY COUNCIL AGENDA
DEPARTMENT HEAD: John Butity Administrator ACTION REQUESTED: Motion
ITEM/SUBJECT: Motion to Approve the Memorandum of Agreement — Sustainable OzarksPartnership (SOP)
BUDGET APPROPRIATION (IF APPLICABLE) 87,000 City for 3 years DATE: Jan. 2,2018
* * * * * * * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * *
COMMENTARY: The City has been an active participant in the Sustainable Ozarks Partnership(SOP) since its founding in 2013. SOP, a not-for-profit corporation. was formed to “unite the workof local governments, business, civic organizations and citizens in a four-county region to ensure thelong-term sustainability ofFt. Leonard Wood.” SOP has been ftinded through service contracts withFt. Wood and DOD. community supportidonations, and a DED tax credit initiative. The goal hasbeen to ramp up the effort to the point of sustainable ftmding from businesses, individuals andcorn munity.
In 2017 the following cities stepped up with three-year commitments: St. Robert (850.000).Waynesville (525,000), Lebanon ($15,000) and Phelps County ($2,500). With Rolla’s support SOPwill then approach a variety of smaller communities. In support ofRolia’s participation/membershipthe following entities have pledged their support: RREC (up to S5.000’year), Rolla Chamber/Phelpsfor the Fort (S 1.000/year). PCRMC under consideration.
Ft. Wood has a 51.8 billion impact on the State of MO (38,000 employees) and is obviously asignificant economic driver for the Rolla Region. While initially fonried with the intent of defendingthe Ft. Wood mission to DED cuts SOP sees real opportunity with new mission and growth. Manystates spend considerably more money ensuring a military-friendly area than Missouri does, but thecommunity support and involvement in the four counties surrounding Ft. Wood is very unique andvery effective. Sustained membership in SOP ensures that support and commitment. The FY2017/18 budget included sustained membership in SOP subject to annual appropriation.
Recommendation: Motion to participate actively in SOP as a sustaining member.
ITEMNO.
MEMORANDUM OF AGREEMENT
Between the City of Rolla and the Sustainable Ozarks Partnership
The City of Rolla (City) and Sustainable Ozarks Partnership (SOP) agree to jointly andcooperatively pursue an effort intended to support the current status and continuedgrowth of Fort Leonard Wood, a United States military base located within PulaskiCounty of the State of Missouri.
1. SUSTAINABLE OZARKS PARTNERSHIP
The Sustainable Ozarks Partnership, a part of the Leonard Wood Institute a 501(c)3not4or-profit corporation created in 2004, was formed in 2013 for the purpose ofuniting the work of local governments, businesses, civic organizations and citizens ina four (4) county region to ensure the long-term sustainability of Fort Leonard Wood.
2. JOINT EFFORT
This agreement recognizes that the SOP and the City can cooperatively promote thecontinued growth and stability of Fort Leonard Wood by working together with otherorganizations and entities that have similar interest in the base.
This agreement further recognizes that the SOP, working throughout the region, willprovide a framework for effective delivery of economic development andsustainability services and is or will be staffed by a trained team. SOP will furnishleadership to implement and expedite programs and projects designed to promotethe sustainability of Fort Leonard Wood.
This agreement further recognizes that the City may engage in activities designed forthe purpose of promoting and developing growth within Fort Leonard Wood and thatthe City may contract with other organization for this purpose.
These purposes are mutually supportive and the joint efforts to serve thoserespective purposes should prove to be beneficial to both the City and the SOP andthe residents, businesses and industries of Pulaski County.
3. TERMS OF AGREEMENT
The effective term of this agreement shall be from the date of execution for a periodof three (3) years, and shall be renewable upon mutual agreement for a perioddetermined in that mutual agreement.
4. CITY OF ROLLA’S SUPPORT
For the services to be provided by the SOP under the terms of this joint agreement,and to assist with matching funds for grant applications benefiting the Fort LeonardWood area, the City shall provide to the SOP a contribution of Twelve ThousandDollars ($12,000.00) per year for the three (3) years of this contract so the SOP willhave an adequate budget to enable it to employ and support the necessary staff to
implement the programs and projects that are developed to promote economicdevelopment and sustainability regarding Fort Leonard Wood. Future contributionamounts may increase depending upon the financial condition of the City and issubject to approval of the Mayor and City Council.
5. SCOPE OF THE SUSTAINABLE OZARK PARTNERSHIP’S RESPONSIBILITY
a. The SOP shall advocate for new missions, jobs and economic growth for FortLeonard Wood and the surrounding region.
b. The SOP will work to improve the quality of life and the business climate of theregion.
c. The SOP will work to ensure the Department of Defense maintains or increasesits current level of funding, organization, and personnel at Fort Leonard Wood.
d. The SOP will strive to achieve state and national recognition for the region.
e. The SOP will work to ensure Fort Leonard Wood continues to be an enduringinstallation with opportunities to grow with expanding or new missions.
f. The SOP will work to improve its efficiency and effectiveness so it cansuccessfully support the region and Fort Leonard Wood over the long term.
g. The SOP will keep the City informed of SOP meetings and business.
h. The SOP will provide budget information and status reports to the City no lessthan annually, or as requested.
AGREED to this
_____
day of
_______________,
2017.
Mayor Louis J. Magdits IV
ATTEST:
Carol Daniels, City Clerk
Executive Director, Sustainable Ozarks Partnership
.3.
Revised 6/12/17
6 ,v:..Jswin,nYt
____________
ARL Indirect (Mod 8 $69,700)
_______________ _________ ____________
OFA Grant
_________
$Center for Sustainable Solutions (Grant)
_____________ _______ _______
Department of Agilculture Grant
June 2014 Voucher
_________ _______
PA Contract
__________ ______
NAP Tax Credits
Airport Project — -— -
Cities of Wayriesvil:e and St. Robert
Phelps (:o:Jr1y
______ _______
!ndividua!/CJrpDrate Dunors0eparurcr.Lu Agriculture Grant
Total Re’etiue $
Salaries and Fringe Benefits (LWI Staff) (3 FEE)
____________
$ 149,297.00Office Space
________
$ 7200.00
______
401(k) Retirement $ 1495003rsurarice - Health $ 5,581.00
332ro 1iabltty and n;urari:a $ 1624.00;rofesssnal Memberships $ 2,400.00
_____________
i echoIogy Reirnbtrsement $ 990.00Webs!te Development and Mainter.ar;ce $ 553.00Consjfta:as (John Fcrsiey) $ 6000.00NA° Expanses (Consultant an Yrav&) $ 5,030.00PA Cantre
SOP Staff Co.’s.z:tart (Ron 5&fcrs) $ 21,600.00
SOP Staff Cnns’jltant (Erin Kabarline) $ 12,000.00OEA Expanse $ 10,939.003rd Paty Admnistrator (DarieN layman)
_________________
$ 17,400.00
Auda_Expense (Evrs & Company, CPAs, LLC)
___________
$ 24,000.00ARL Subawards
_______
$ 29,814.00
_______
Department of Agrm.ulture Grant
Airport Project
______
$
.-
24,339.00
Total_Epanns
______ ________________________
$ 333,764.00 $
________
Annual BudgetI oorietc! Wood InstituteJuly 1, 2017 December 31, 2018
‘S
_________
31,576.00
79,244.00
$ i;ooo.ao
$ 53,210.00
$ 175,000.00
$ 34,770o
$ 75,000.00
$ -
2,500.00
$ 15,000.00
518,309.00 $
6 ::,i t- ç
$ 104,000.00
$ 91,804.03
$ 99,690.00
$ 175,000.03
$ 75,000.00
$ 2,500.00
$ ‘
‘ 15,000 00
‘S 92,212.00
555,205,00
$ 298,595.00
$ -
, 14,400.00
$ 29,920.00
$ ‘ 11,162.00
$ 3,248.00
$ - -
- 4,800.00
—. 1,980.00
$ 1,120.00
$ 12,000.00-
-- 153ft0O
$ 7257&00
$ 42550.00
$ 35,000.00
$ 34,830.00
$ 12,000,00
$ - 23,814.00
$ 59,922.00
677,49g.0O
-SCC-,CCCC==CC-,
C•1-• ——
0U)U)
I
U)eU)U)
CI;;
D
0)U)C0)
‘4-
0)0UIC
.2
U)
.0E0)E0)Ca)
Cl)
•0CC
Ip
0U
wI
1
0(I)a
Sc
a-
• —
D0U)U)
so
r-.I
0c%JN.
C)•0E0)C)a)0
ft
CU)U,
zU,
C9
U‘Si
0z
C)Lu
e
U)
pCa0aE
C0to‘do
i
U,
>‘
t4-C’,
C-)CaEC-)
E0C0U
uJLI)
C
C0-aci)enU
Co
Can
ØzSo
Inwqn
Lk-J
C,0
CC
=C
—I
C
C-,
Mis
sion
and
Goal
s
Mis
sion
Pro
vid
ele
ader
ship
inth
est
ate
‘sef
fort
sto
pre
serv
eand
enhance
mil
itar
yin
stal
lati
ons,
mis
sion
sand
agen
cies
,to
encoura
ge
the
gro
wth
of
def
ense
bu
sin
esse
s,and
cre
ate
asu
pport
ive
envir
onm
ent
for
Ser
vic
em
ember
s,th
eir
fam
ilie
s,and
reti
rees
Goal
1:B
ases
—R
etai
nan
dg
row
Mis
sour
i’s
mil
itar
yin
stal
lati
ons
and
mis
sion
s,an
ddef
ense
agencie
s
Go
al2:
Peo
ple
Impro
ve
serv
ices
an
dqu
alit
yof
life
for
Ser
vic
em
ember
san
dth
eir
fam
ilie
sw
hile
they
are
serv
ing
inM
isso
uri
Go
al3:
Def
ense
busi
ness
es—
Sup
port
the
succ
ess
ofM
isso
uri
busi
nes
ses_
that
pro
vid
ese
rvic
esojp
roducts
for
def
ense
and
jIric
e
MISS
OURI
MI1I
TRY
QVOC
ATE
nat
ion
alse
curi
ty
inst
aUat
ions
gences
and
Mis
sion
sW
rnMI
SSOU
RTMI
IJTAR
YMJV
OGAT
E
At
stak
en
Mis
sour
i
Tot
albase
/agency
mpac
t*
—83
,865
cire
ctcrc
indir
ect j
cs
—$3
.5bi
llion
nper
sond
earn
ing
s—
$6.1
billi
onin.
tota
econom
icm
pac
t•
Fort
eonarc
Woo
o—$1
.8oi
lMan
w’:
ges
,38,2
3jo
bs,
S2.5
.bU
lion
imoact
Whit
emar
A’F
31—
S514
mil
lion
wages.
i473
jobs.
$855
mill
ion
impact
Nat
ionat
Gua
rd—
$626
rnill
lon
wag
es.
19,2
44jo
bs,$
.0bW
ion
impac
tO
ther
**_$a0
7m
llll
onw
ages
,14
,867
jobs
,$1
.4bi
llio
nim
pac
tS
coff
AF
B**
r_$8
9Cm
illi
onw
ages
.9,
854
jobs
,$8
50m
imon
impact
Fort
Lea
venw
orth
***_
$10
0m
flllo
nw
ages
,70
0jo
bs,
$570
mill
ion
moact
“An
Ass
essm
ent
ofE
cono
mic
mpac
tof
MiU
itary
Spe
ndin
gin
Mis
souh
,M
arch
2017
”‘
ndudes
rnih
tarv
rese
rves
and
def
ense
agen
cies
iike
NG
Aan
dN
NSA
/KC
Pan
t,1C
AA
P2O
:5es
tirn
azes
rom
KSan
dVL
,no
tin
cidec
iM
Oto
ta00
Act
ions
inS
upport
ofF
ort_
Leo
nard
Wood
&C
om
munit
y
___
__
__
__
__
__
__
_
-
—-
-rvvrrrr-:-
r—
-
•W
orki
ngef
fecl
ivel
yw
ith
the
regio
nto
bufl
da
stro
ng
par
tner
ship
that
focu
ses
on
long-t
erm
sust
ainab
lihy
and
gro
wth
•“B
est
anyw
her
e”experi
ence
for
Sol
dier
sand
fam
ilie
s(r
espo
nsib
ilit
ysh
ared
wit
hm
any)
•B
ette
rconnecti
on
tohi
ghquohty
jobs
inth
eare
afo
rS
oldi
ers
(tra
nsi
tionin
g)
&S
pouse
s•
Wor
lddoss
educati
onal
opport
unit
ies
(bcal
schoois
,M
isso
uri
S&T,
etc
.)
•M
oder
n,
rehabe,
moder
ntr
ansp
ort
atio
nfa
cili
ties
(esp
ecic
ily
toaccom
modate
bett
er
schedule
dai
rlin
ese
rvic
e)•
Acc
ess
tom
oder
nheolt
hcare
foci
!Hie
s(G
LW
AC
JHre
pla
cem
ent,
regio
nal
hosc
-dal
s,etc
.)•
Contr
ol
encro
achm
ent
thro
ugh
JLU
Spla
n
.r
.1/
___
.4
%
Ofl
ro n
e‘
MISS
OURI
MILIT
ARY
ADVO
CATE
CITY OF ROLLACITY COUNCIL AGENDA
DEPARTMENT: Community Development ACTION REQUESTED: Final Reading
SUBJECT: A request to rezone the 0.69-acre tract of land located in Rolla, Missouriand identified with the Phelps County Assessor’s Account Numbers of10668 and 10668.01 fiorn the General Retail District (C-2) to the MultiFamily District (R-3).
(Chen)MEETING DATE: 01-02-2018
GENERAL INFORMATION:CASE NUMBER: ZON1 7-12 SUBMISSION DATE: 11-03-2017LEGAL NOTICE: 11-25-2017 185-FOOT NOTICE: 11-22-2017
APPLICANT: The parcels subject to the proposed ordinance (the subject parcels) are owned bythe Chen’s Estate Management LLC (the applicant) and their mailing address is 9201 WabadayAvenue St. Louis, Missouri, 63114.
LOCATION: The subject parcels are located in the city of Rolla, Missouri, 470 feet west of theintersection of Oaklane Drive and South Bishop Avenue. The Phelps County Assessor’s AccountNumbers for the subject parcels are, from west to east, 10668.00 and 10668.01 (See Figure 1-A for ageneral location map and Figure 1-B for a close-up aerial image).
CURRENT USE, ZONING, AND FLUM DESIGNATION: The current use of Parcel 10668 isvacant and the current use for Parcel 10668.01 is a single-family detached dwelling that is in poorcondition. The subject parcels are located in the General Retail (zoning) District (C-2). The FutureLand Use Map (FLUM) designation is Medium/High Density Residential (MHDR) (See Figure 1-C for the Official Zoning Map and thc FLUM).
PROJECT DESCRIPTION: The proposal is to amend Rolla’s Official Zoning Map that coversthe subject parcels in a way that changes the designation of the subject parcels from C-2 to theMulti-Family District (R-3). According to the applicant’s site plan (See Figure 1-D), if approved,the applicant proposes to establish the land use of “Multi-Family dwellings.. .“ on the subjectparcels by constructing 5 vertically attached dwelling units on each parcel (i.e. ‘five-plexes’). Afterfurther inquiry, the applicant has explained that the units within the buildings will be have twobedrooms, and that the building will be two stories with brick facades (See Figure 1 -D for an imageof a development that the applicant claims the proposed buildings will duplicate).
ANALYSIS:INTENT OF ROLLA 2020, CHANGING CONDITIONS, & MAP CORRECTION: WithinRolla 2020, the latest update to Rolla’s comprehensive plan, under the section entitled “Land UseIntensity — Transitional Land Uses”, it is stated that “Lower intensity land uses should be locatedso as to provide a transition between higher intensity uses” (Rolla 2020, 2005, p. 58). To the southof the subject parcels, there are several large parcels that are zoned C-2. These parcels could bezoned to higher intensity zoning districts that align with their Community Commercial FLUMdesignation. This phenomenon has occurred about 700 feet to the subject parcels’ north with the
construction of Rolla’s only Wal-Marl. As one travels west on Oaklane and north on AdrianAvenue. they will notice that it is almost all single-family residences. The subject parcels, a fewparcels to the east of the subject parcels. and a north-south strip to the north of the subject parcelshave a FLUM designation of MDHR. The intent of this was to create that intensity transitionbetween C-3 uses and Single-Family District (R- 1) uses. The transition was intended to occur notonly to the east of said R-1 district, but also to the south. By zoning the subject parcels R-3 thereis a correction ofthe zoning map that could help this intent become realized. In the subject parcels’case, they will he creating a transition of intensity between the potential Community Commercialactivity to the south from the single-family residences to the north and northwest.
COMPATIBILITY OF PERMITTED LAND USES: With R-l to the north and northwest, thesubject parcels becoming R-3 will decrease the likelihood of incompatibilities between thepotential C-2 uses that could occur on the subject parcels today with the before-mentioned R-1uses. While C-2 uses are generally more compatible with the surrounding C-2 and C-3 uses thanare R-3 uses, R-3 uses are more compatible with said C-2/C-3 uses than are the current nonconforming R-l uses located on the subject parcels.
IMPACT ON PEDESTRIAN AND VEHICULAR TRAFFIC: One apartment unit willgenerate an average of6.l trips pcr average weekday (TAW). With ten units (I.e. two fiveplexes),the lAW is 61. In regards to the same statistic for potential C-2 uses that could be established atthe site, the following applies. At 10.000 gross feet (which is far under the average size of acommercial building: 19.000 square feet), nine other C-2 uses would produce anywhere from 117TAW (general office) to 5,780 TAW (convenience market). Because C-2 uscs would generate upto 94.7 times more traffic than R-3 uses, the rezoning of the subject parcels to R-3 would decreasethe Likelihood of pedestrian and vehicular traffic on the neighborhood scale Oaklane Drive, Thisreduction in traffic could reduce the likelihood of vehicular and pedestrian/bike incidents.
AREA AND BULK REQUIREMENTS: The county-created lot line that separates the parcelsare not recognized by the city because it was not created through the city’s subdivision process.No building permits shall be permitted until this line becomes recognized through thercsubdivision process. Whether separated or not, the parcels meet all lot area and dimensionalrequirements of the R-3 district and the existing structure meets R-3 setbacks.
PUBLIC COMMENTS & P&Z RECOMMENDATION: There were comments from twoproperty owners within the 185-foot notice boundary that spoke at the Planning and Zoning (P&Z)Commission meeting(held on 12-12-17) and at the CityCouncil Meeting(held on 12-18-17). KenBoecker; owner of 904, 916. and 918 Oaklane; made comments. Boecker’s properties are locateddirectly across the street from the subject parcels. The parcel that is known as 904 and 906 Oaklanehas a single-family residence and triplex on it (legal non-conforming use in R-l). In 2014, Boeckerattempted to rezone his properties to R-3 and failed. In general, Boecker thought that the subjectparcels were better suited for commercial dcvclopment. Jennifer Nixon, owner of 623 AdrianAvenue, commented on the proposal. In general, Nixon was concerned about changing thecharacter of the neighborhood and whether or not there would be sufficient parking. The P&Zcommission unanimously recommended that the proposal be denied. Based on the commission’scomments, it appeared that there were concerns about the Boecker rezoning denial, increasedtraffic, insufficient parking, and the density being inappropriate for the area.
ACTION REQUIRED: The action requested from the City Council is to approve or deny Chen’sproposal to amend Rolla’s Official Zoning Map by conducting a final hearing on the proposal. Ifthis proposal is approved, it is requested that an ordinance that enacts the proposal is approved andrecorded.
ORDINANCE NO.
AN ORDINANCE TO APPROVE THE REZONING OF THE 0.69-ACRE TRACT OF LAND THAT ISLOCATED IN ROLLA, MISSOURI AND IDENTIFIED WITH THE PHELPS COUNTY ASSESSOR’SACCOUNT NUMBERS OF 10663 AND 10668.01 FROM THE GENERAL RETAIL DISTRICT (C-2)TO THE MULTI-FAMILY DISTRICT (R-3). (CHEN)
WHEREAS, an application for a rezoning was duly filed with the Community DevelopmentDepartment on November 3, 2017. requesting the property described above he rezoned according to theBasic Zoning Ordinance of the City of Rolla, Missouri, so as to change the class of the real propertyhereinafter described; and
WHEREAS, a public notice was duly published on November 25, 2017 in the Rolla Daily Newsthat in accordance with law provided notice that a public hearing would be held at Rolla City Hall, 901 N.Elm, Rolla, Missouri; and
WHEREAS, the City of Rolla Plarming and Zoning Commission met on December 12, 2017 at5:30 p.m. The Planning and Zoning Commission recommended the City Council deny the rezoning of thesubject property as proposed by the applicant; and
WHEREAS, the Rolla City Council, during its December 18, 2017 meeting, conducted a publichearing concerning the proposed rezoning to hear the first reading of the attached ordinance;
WHEREAS, after consideration of all the facts, opinions, and evidence offered to the City Councilat the hearing by those citizens favoring the said change of zoning and by those citizens opposing saidchange. the City Council found the proposed rezoning would promote public health, safety, morals and thegeneral welfare of the City of Rolla, Missouri. and would be for the best interest of said City;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OFROLLA, MISSOURI AS FOLLOWS:
SECTION 1: That the Basic Zoning Ordinance No. 3414, Chapter 42 of the Code of the City ofRolla, Missouri which zoning ordinances adopts zoning regulations, use districts, and a zoning map inaccordance with the Comprehensive Plan is hereby amended by changing the zoning classification of thefollowing property situated within the City of Rolla, Missouri, from the General Retail (zoning) District(C-2) to the Multi-Family (zoning) District (R-3) described as follows:
The 0.69-acre tract of land located in Rolla. Missouri and identified with the Phelps CountyAssessor’s Account Numbers of 10668 and 10668.01.
SECTION 2: This Ordinance shall be in full force and effect from and after the date of its passageand approval. Building penriits may not be issued by the Community Development Department until therezoning process has been completed by the City Council.
PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA. MISSOURI AND APPROVED BY IHEMAYOR THIS 2 DAY OF JANUARY 2018.
APPROVED:
ATTEST: Mayor
City Clerk
APPROVED AS TO FORM:
City Counselor A. /
901
Qak
lan
eD
rive
(Su
bje
ctP
arce
ls)
0•0 cm 0 0 -t
iiia
Csct
Mx
—tc
wr’,
‘Zcn
S,Jre,
Qey
-,o
.1C
’:.
øpo
10a
vce.
to.r
csy
n.e
yti
tle
a.t
el,
y1?.4
r’ct
zi,
-
u,e
dti
c0,.r1
x,c
aa
Ve
tiw
wn
b,ts5
et
_
‘.1
1?
Le
vend
Par
celndxv
Con
’piie
rlD
?lax
4ccou”tt4
-
Land.
•0
•sd
Corr
ora
tels
i,:tl.
r
Rea
d IYT
EC
:A
,t).c
’A
V
‘g
tt
_E
ErE
SA
E‘p
fl4w
Av
CC
:-
p-—
-----—
---
TN
5IU
PIS
OT
52
US
EDF
wj3
A71C
n
Ci)n1-
CU)EaCDU)
U)fl
CDCC0U
Figure 1-D, Chen Site Plan
0)C
U)U)
C0
E0U0)r
F
0)CCC
0(1.
00
C)Cl
@1
(N
t0aU)cv
0it)
CU)CC1
(1
(Note: two-bedroom units with garages)
C
1’T-
L,- 0
‘ -Il
t.
I
1-iii
C
V
4Z
a
-ç
I ()
- -
1—
- Lr L____
:1I
L ft4-
C
II £
Figure 1-F Chen (example of development)
\.: &t_.I L
CITY OF ROLLACITY COUNCIL AGENDA
DEPARTMENT: Community Development ACTION REQUESTED: Final Reading
SUBJECT: A request to consolidate the four parcels that are known as 206 and 208 East 12th
Street and 207 and 209 East 1 1th Street into one parcel through the resubdivisionprocess.
(Sigma P1 Addition)MEETING DATE: 01-02-2018
GENERAL INFORMATION:CASE NUMBER: SUB 17-15 SUBMISSION DATE: 11-17-2017
APPLICANT: All of the parcels involved in this lot consolidation (the subject parcels) are ownedby the Alpha Iota Building Association (the applicant). Their mailing address is 16403 PrestwickPlace Lane, Wildwood, Missouri, 63011.
LOCATION: The subject parcels are located in Rolla, Missouri, at the intersection of theBurlington Northern Railroad and West 12th Street (Sec a general location map in Figure 3-A andsee an aerial of the parcels in Figure 3-B). The subject parcels consist of fractional parts of Block96 of Bishop’s Third Addition. (The full legal description and the latest version of the Final PlatMap can he viewed in Figure 3-C).
CURRENT ZONING/USE: The subject parcels are located in Multi-Family District (R-3). Thecurrent uses of the properties appear to include a fraternity houses and a single-family residence.
PROJECT DESCRIPTION: The applicant is proposing to use the resubdivision process toconsolidate four parcels into one parcel. This consolidation is being conducted to build a new 24-bedroom fraternity house.
ANALYSIS:CURRENT NON-CONFORMING LOT STATUS: The parcels identified as 206 12111 Street and207 1 1th Street do not meet the lot area and/or lot width requirements of R-3. While each lot isbetween 45 and 65 feet wide and one of them is 5700 square feet in size, the R-3 requirements are75 feet and 7500+ square feet, respectively. These lots are legal non-conforniing lots because theywere created before our current zoning regulations were put into place. They must only meetminimum width and area requirements when their boundary lines are adjusted, when they areconsolidated, or when they are subdivided.
AREA AND BULK REQUIREMENTS: All of the current legal non-conforming aspects of thecurrent lots (i.e. lot width and area) will become conforming to R-3 requirements onceconsolidated. The resulting lot will lose its legal non-conforming status once consolidated. Insofaras the legal non-conforming building/structure aspects of these lots (i.e. setback/lotcoverage/height violations) are concerned, the approval of this lot consolidation will not increasethose aspects.
PROCESS: The applicant submitted a draft version of the Final Plat that has been reviewed bythe relevant staff of Rolla’s municipal government and by the staff of Rolla Municipal Utilities(RMU). After review, said staff proceeded to communicate to the applicant and his/her/theirsurveyor the findings of said review. After review of said findings, the applicant/surveyor hassubmitted a revised final plat map to the Community Development Department, The revised FinalPlat has been reviewed again by relevant city and utilities staff. In summary, RMU is requestingan easement from the applicant. The Rolla Public Works Department has stated that the followingitems do not apply to this project: parkland dedication, land development permit, and the in-lieufee for stonn water management. The Public Works Department is requiring that the applicantimprove the north side of I l Street along the south boundary of the newly created lot. As notedon the restrictive covenant on the Final Plat Map, no building permits will be issued until theseimprovements occur. The Community Development Department has received comments on a thirddraft of the final plat map from relevant reviewing agencies and there are no additional requestsfor revisions to the latest draft of the final plat (See Figure 3-C).
PUBLIC COMMENT: No public comments or issues have been submitted to the city.
ACTION REQUIRED: The action requested from the City Council is to conduct the final readingof the approval, denial, or conditional approval of the Sigma P1 Addition Final Plat Map. If thisfinal plat map is approved, it is requested that an ordinance that enacts this proposal is approvedand rccorded.
ORDINANCE NO
AN ORDINANCE TO APPROVE THE CONSOLIDATION OF THE FOUR PARCELS THATARE KNOWN AS 206 AND 208 EAST 12TH STREET AND 207 AND 209 EAST 1 1TH STREETINTO ONE PARCEL THROUGH THE RESUBDIVISION PROCESS. (SIGMA P1 ADDITION)
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OFROLLA, MISSOURI AS FOLLOWS:
SECTION 1: The consolidation of the four parcels that are known as 206 and 208 East12th Street and 207 and 209 East 11th Street into one parcel through the resubdivision process.
SECTION 2: That this ordinance shall be in full force and effect from and after the dateof its passage and approval. Building permits may not be issued by the Community DevelopmentDepartment until the revised plat has been filed with the Phelps County Recorder of Deeds.
PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI, AND APPROVEDBY THE MAYOR THIS 2nd DAY OF JANUARY 2018.
APPROVED:
MayorATTEST:
City Clerk
APPROVED AS TO FORM:
City Counselor
t0a0
0ent-.
CQC
C-,a0
Ca,Ea0a)>a,(p
C2
CC0
C-)
Figure 3-A, Sigma General Location Map
ci,C4-a)9)c0
EC0(30)CC0
ci)C
C0
in
0
0
C)(N
(N
Figure 3-B, Sigma Aerial
LC)0.a)
CCl,
a’
6a)n4-C
‘2’C
a)>‘2)n
C
C:
E0
U)
0-UCC0)-I
.j;
z0I-49-J
0tOz0UI
0-I
a-4
(I,
(1)N
> cv,
C —
$.1— — C
‘f—DC
_D_ 0C00Cc LI (I)Ct 0
I,• L_1 • L..
C
o .2
II
C
a)a)
CC)
CCF5)
CC)
0’CCC
C-,a.
C)‘V
0
(N
D
vi
CCQ)
— C
viC0000
ci)
U4-0C•
t1 0‘U cM
cCCC)
U
2
H
•1
x
‘S
H‘it
I
:3;
3--
.34.)
.1/:
I‘
..4
1:
‘11
I
%%.%t
._Th’T•
______________________
aWOPRcIAHSOflUSSOu.QIS\IIIii(()—
,‘pn-
ALEKAIOTABUIiOWOASSOCIAlION———
__________________
PIMOUSEROLIA-_...—
-—-—
__________
WIdjt3UTpasiAaUIUthS‘D!d
CITY OF ROLLACITY COUNCEL AGENDA
DEPARTMENT: Community Development ACTION REQUESTED: Motion
SUBJECT: A request to approve a motion to authorize the Mayor of the City of Rollato. on the behalf of the City of Rolla, execute a written agreement thatreleases the last 19 feet of the 10-foot utility easement, as described inExhibit A and shown on Exhibit B, that was granted by Ellis & GladysAdams to the city of Rolla and recorded in Book 73. Page 298 of the OfficialRecords of the County Recorders Office of Phelps County, Missouri.
(DW & MM Properties!RCP Subdivision)MEETING DATE: 01-02-2018
GENERAL INFORMATION:CASE NUMBER: EASI7-01 SUBMISSION DATE: 12-27-2017
APPLICANT: The parcel subject to this motion (the subject parcel) is owned by DW & MMProperties LLC (the applicant). The applicant’s mailing address is 2409 North Bishop AvenueRolla, Missouri 65401.
LOCATION: The subject parcel is located in the City of Rolla, Phelps County, Missouri, at 2409North Bishop Avenue (also known as U.S. Highway 63), which is about 2000 feet north of theintersection of U.S. Highway 63 and Interstate 44. The Phelps County Assessor’s Account Numberis 4043.01.
PROJECT DESCRIPTION: The applicant is expanding a commercial building on the subjectparcel and this expansion is planned to go across a 10-foot utility easement that was created in1989 for the benefit of the City of Rolla, This easement is shown on a recently approvedSubdivision Plat Map by Randy Clayton Properties (RCP). Rolla Municipal Utilities has indicatedthat they are no longer in need of the last 19 feet of this easement and is in agreement with theculTent property owners that this portion of the easement may be rcleased. Please see the followingattachments for more information: Figure 4-A (general location), Figure 4-B (the easement releaseagreement), Figure 4-C (Exhibit A of agreement. a diagram of easement location) and 4-D (ExhibitB of agreement, RMU’s comment letter).
ACTION REQUESTED: The action requested from the City Council is to approve or deny amotion to authorize the Mayor of the City of Rolla to. on the behalf of the City of Rolla, executea written agreement that releases the last 19 feet of the 10-foot utility easement, as described inExhibit A and shown on Exhibit B. that was granted by Ellis & Gladys Adams to the city of Rollaand recorded in Book 73, Page 298 of the Official Records of the County Recorders Office ofPhelps County, Missouri.
w- A.’
U0UUi
(-5
4,-)4-
Ca)C
CC
Uci-o0)n
CD
Cci(3
Figure 4-A, Easement Release General Location Map
0)I-
a)a:)
C-)C
0(2>-
4-
(-30
00
C)(N
c’i
n.
Document Title: Release of Easement
Document Date:
_____________________________
Grantor’s Name: City of Rolla, Missouri
Grantee’s Name: DW&MM Properties LLCAddress of Grantee: 2409 North Bishop Avenue, Rolla, Missouri 65401Legal Description: See BelowReference: Book 375, Page 298
RELEASE OF EASEMENT
This Release of Easement (the “Release”), made the day and year shown below, is executed by the
City of Rolla, Missouri, a Municipal Corporation of the third class.
RECITALS:
WHEREAS, the City of Rolla, Missouri, acquired easement rights and interests, all as more fully
described in that certain written Utility Easement dated April 11, 1989, and filed for record with the Recorder
of Deeds of Phelps County, Missouri, on April 12, 1989, in Book 375, at Page 298 (hereafter also the “Original
Easement”); and
WHEREAS, the Board of Public Works of the City of Rolla, Missouri, has determined that the City of
Rolla, Missouri, no longer has any need for a portion of the area of the Original Easement, that portion beinggenerally described as the last 19 feet of the Original Easement, said unneeded portion lying, being and
situate in the County of Phelps, and State of Missouri, and being more particularly described as follows:
A 10 foot wide strip of land in the southwest quarter (SW ¾) of the southwest quarter (SW ¾)of Section 36, Township 38 North, Range 8 West, said strip being nineteen feet in length andbeing the full width of the “Easement” (10 feet), being located at the northwest end of the“Easement”, as more fully described on Exhibit A attached hereto, said strip lying 5 feet oneither side of a line more particularly described as follows:
Commencing at the west lap stone at the southwest corner of the said southwest quarter(SW ¾) of Section 36, Township 38 North, Range 8 West, thence North along the section linebetween Sections 35 and 36, a distance of 1070.2 feet to an iron pin, thence South 5925’East a distance of 813.2 feet, thence North 3Q254’ East a distance of 57.5 feet, thence North
5925’ West a distance of 166 feet to the place of beginning, thence continuing North 5925’
West a distance of 19 feet to the ending point of the centerline of the “Easement”.
(the real property being released from the Original Easement also referred to as the “Released Easement”);
and
WHEREAS, at the time of execution of this instrument, DW&MM Properties LLC, a Missouri limitedliability company, is the fee owner of the real property above described as the Released Easement; and
WHEREAS, the utility pole, all electrical equipment, and all related utility appurtenances have beenremoved from the area of the Released Easement by the City of Rolla, Missouri, acting by and through itsBoard of Public Works; and
WHEREAS, the City of Rolla, Missouri, having determined that there no longer is any need or value tosaid City, or to its Board of Public Works, in the area of the Released Easement, as above described, maylawfully dispose of that interest.
NOW THEREFORE, KNOW ALL MEN BY THESE PRESENTS, that the City of Rolla, Missouri, for the
mutual covenants and consideration otherwise acknowledged, and for the reasons set forth above, herebyforever remise, release and relinquish, and by these presents do Forever Remise, Release and Relinquish any
and all easement rights and interests in the real property above described as the Released Easement, and as
it affects or appertains to the corresponding particular portion of the premises depicted and shown onExhibit “A” attached hereto and incorporated herein, provided, however, that such release shall in no way
affect any easement interests in and to any and all of the remaining real property having been described in
the Original Easement, as described in said Book 375, Page 298, Utility Easement.
IN WITNESS WHEREOF, this instrument is executed on this the
______
day of
_________________,2018.
CITY OF ROLLA, MISSOURIA Municipal Corporation
Dated:
____________________________
By:
___________________________________________
LOUISJ. MACDITS, IV, MAYOR
AlliSi:
Carol Daniels, City Clerk
STATE OF MISSOURISS.
COUNTY OF PHELPS
On this
______
day of
______________________,
2018, before me, the undersigned, a Notary Public in
and for said State, personally appeared Louis J. Magdits, IV, and Carol Daniels, who acknowledged
themselves to be the Mayor and City Clerk, respectively, of the City of Rolla, Missouri, a Missouri municipal
corporation of the third class, and who further stated that, as such officers, and being so authorized by
Resolution No.
___________,
duly passed by the City Council of the City of Rolla, Missouri, on
_________________
2018, they executed the foregoing Release of Easement for the purposes therein
described, by signing their names as such officers.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year last
above written.
NOTARY PUBLIC
My Commission Expires: Rubber Stamp Seal:
OR
(NOTARY SEAL)
Figure 4-C. Easement Release, Exhibit A
44
Exhibit A
— 20 L’.cr IThe c.2stnrnt
N Nc. 3t90707
\. -—
C - - —&- 0L11 Acd C’
z Rcrroid ‘2— 75-
Lot 27’
79.0 1 ec 0! .._
(r,;(Q Lcse.mer.t 5’ /Pc’rq Rc:ecsec
7I’ /
/:1
/
Figure 4-D, Easement Release, Exhibit B
Roib runicipal Utilites - - -
MjJ People You Know,Service You Trust
-- Buslitoss Olfici’PD Bo 76t
102 tVest Ninth Siwil
Rotla, Missouri b4U2-i6’(S731 364.357”
(53i 304-15411
ya9wvoIIan’iiqinip&uhidies or’.,
C
I)rri’’rilicr 2 i, 20i7
City of Rolla
City hail
OC’l NO lb Rn Snet
Scihi MO 6S401
To \\‘ ‘iQIii It Mi Cc tire F’s
Bulb ML:riniF:,iL IJti[.t te has an evirheac electrical eivio’ .siipptyi’ig c’l’ctric to th ouilchir’p, located at
1409 North Bishop, it the city limits of RohIa Ihs electrical Server’ is uii a utility easement granted n
1?89 by Ii Adams and Cladys Adams, chic property oviieis at that lime. UW & MM Projorties, LIC,
the c-a Ire it property civ ‘icr, his pla It nc bui di ii expansion for their h usi no cc (F xtren’ e Ac c so ri cc
that would encroach onto tne end of liii, ,‘;iseiticnit where thieso,vce pale for the bonding i’ Incited.
At the request of the property owner, inn with the cost 1,.nd by the property owner, RMU has remoc-i’l
lb’ old pole anti installed a sew serece nob’, thereby clearing oIl electrical equipment and
appidrtrnniices heiuiircg to RMLJ from more thor the last 19 fe,’I of this isernent There’ore, RML: ic
lo’sgcr has at-y need for the last 19 feet of toe easement, and is in agrrc’nieiic with the City releasing Lii’s
portion of the ecsn,iseiit.
Sun erely,
ROILA MurJlClpt UI Ill IFS
- LLL Cc‘Jiili Cason I F -
St It l’ngiiiccr
CITY OF ROLLACITY COUNCIL AGENDA
DEPARTMENT HEAD: Floyd Jernigan, Parks & Recreation Director
ACTION REQUESTED: Approval of contract
ITEM/SUBJECT: New playground structure for Green Acres Park
BUDGET APPROPRIATION (IF APPLICABLE) S 110,000 DATE: Jan. 2, 2018
* * * **** ***** ** * **** * * * **** * ** ****** * * ************ *
COMMENTARY:At the Dec. 18 meeting, Council approved the bid for a new playground structure in Green AcresPark. The structure comes with a limited lifetime warranty on hardware, a 20-year on recycledplastic lumber, a 15 year on molded products and metal fittings, decks, pipes; a 10-year on shadeand treated wood, fiberglass and site furnishings, a 5 year on swing seats, panels and cable netclimbers and components, a 3-year on the C springs, and a 1 year on the nylon rope, powdercoated parts and the HDPE (high density polyethylene components. This is industry standard.
Company Model Price
Play Scapes/Play & Park Super Max Play Systems Green Acres $105,509.04Structures Playground Option 1Yates Center, Kan.
Recommendation: Staff is asking the council to approve the contract with Play Scapes/Play &Park Structures. The contract was reviewed by city legal and by city administration and is thesame base contract as used in the tennis courts and Larry May Playground projects and includesrequired liability, state and federal language.
L;ttrLt I&att,j Ccn(fc
0q1 Cr
b
ITEM NO.
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE MAYOR OFMISSOURI TO EXECUTE ON BEHALF OF THE CITYCONTRACT AGREEMENT BETWEEN THE CITY OFPLAYSCAPE RECREATION, LLC, FOR GREENPROJECT 070-580-3.
THE CITY OF ROLLA,OF ROLLA, MISSOURI, AROLLA, MISSOURI, ANDACRES PLAYGROUND,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THECITY OF ROLLA, MISSOURI, AS FOLLOWS:
Section 1: That the Mayor of the City of Rolla, Missouri, is hereby authorized toexecute on behalf of the City of Rolla. Missouri, a contract agreement between the Cityof Rolla. Missouri, and Plavscape Recreation, LLC, for Green Acres Playground, Project070-589-3. A copy of said contract agreement attached hereto and marked “Exhibit A.”
Section 2: That this resolution be in full force and effect from and after the dateof its passage and approval.
PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI, ANDAPPROVED BY THE MAYOR 2 DAY OF JANUARY 2018.
ATTEST:
APPROVED:
Mayor
City Clerk
APPROVED AS TO FORM:
City Counselor
CONTRACT AGREEMENT
THIS AGREEMENT, made and entered into this
_______
Day of
________________
by andbetween the City of Rolla, Missouri, Party of the First Part and hereinafter called Owner, and
___________________________________________________________
Party of the second Part andhereinafter called the Contractor.
WITNESSETH:
THAT WHEREAS, the Owner has caused to be prepared, in accordance with law, specifications,plans, and other Contract Documents for the work herein described, and has approved andadopted said documents, and has caused to be published and advertised for and in connectionwith the construction of “FY2017-18 — GREEN ACRES PLAYGROUND, PROJECT 070-580-3”, in complete accord with the Contract Documents and the said plans and specifications;and
WHEREAS, the said Contractor, in response to such advertisement, has submitted to thc Owner,in thc manner and at thc time specified, a sealed proposal in accordance with the terms of saidadvertisement; and
WHEREAS, the Owner, in the manner prescribed by law, has publicly opened, examined andcanvassed the proposals submitted in response to the published invitation therefore, and as aresult of such canvass has determined and declared the aforesaid Contractor to be lowest and bestbidder for the said work and has duly awarded to the said Contractor a contract therefore, for thesum or sums named in the Contractor’s proposal, a copy thereof being attached to and made apart of this contract.
NOW THEREFORE, in consideration of the compensation to be paid to the Contractor and ofthe mutual agreement herein contained, the parties to these presents have agreed and herebyagree, the Owner for itself and its successors, and the Contractor for itself, himself, orthemselves, or its, his or their successors and assigns, or its, his, or their executors andadministrators, as follows:
ARTICLE I. That the Contractor shall (a) furnish all tools, equipment, supplies, superintendent,transportation, and other construction accessories, services and facilities; (b) furnish allmaterials, supplies, and equipment specified and required to be incorporated in, and form apermanent part of the completed work except the items specified to be furnished by the Owner;(c) provide and perform all necessary labor, and (d) in a good, substantial, and workmanlikemanner, and in accordance with the provisions of the General Conditions and the SpecialConditions of the Contract, which are attached hereto and made a part hereof, and in confonnitywith the Contract Plans and Specifications designated and identified therein, execute, construct,and complete all work included in, and covered by the Owner’s official award of this Contract tothe said Contractor, such award being based on the acceptance by the Owner of the Contractor’sproposal, for the construction of “FY2017-18 — GREEN ACRES PLAYGROUND,PROJECT 070-580-3”.
15
It is further stipulated that not less than the prevailing hourly rate of wages, as set out in the wageorder attached to, and made part of the specification for work under the contract, as found by theDepartment of Labor and Industrial Relations of the State of Missouri, or determined by theCourt of Appeal, shall be paid to all workers performing work under this Contract. Further, thecontractor will forfeit a penalty to the contracting public body of $100 per day (or portion of aday) for each worker that is paid less than the prevailing rate for any work done under thecontract by the contractor or by any subcontractor.”
ARTICLE II. Contractor acknowledges that Section 285.530, R.S.Mo, prohibits any businessentity or employer from knowingly employing, hiring for employment, or continuing to employan unauthorized alien to perform work within the State of Missouri. Contractor thereforecovenants that it is not knowingly in violation of Subsection 1 of Section 285.530, R.S.Mo, andthat it will not knowingly employ, hire for employment, or continue to employ any unauthorizedaliens to perform work on the Project, and that its employees are lawfully eligible to work in theUnited States.
ARTICLE Ill. Occupational Safety and Health Administration (OSHA)
Safety Training:
Contractor must require and shall provide a ten (10) hour Occupational Safety and HealthAdministration (OSHA) construction safety program for all employees who will be on-site at theproject. The construction safety program shall include a course in construction safety and healththat is approved by OSHA or a similar program approved by the Missouri Department of Laborand Industrial Relations which is at least as stringent as an approved OSHA program as requiredby Section 292.675, R.S.Mo., unless they have previously completed the program and havedocumentation of having done so, which will be provided to the city.
Contractor shall require all of its subcontractors to comply with the requirements of this Sectionand Section 292.675, R.S.Mo.
Notice of Penalties for Failure to Provide Safety Training
Pursuant to Section 292.675, R.S.Mo, Contractor shall forfeit to City as a penalty two thousandfive hundred dollars ($2,500.00), plus one hundred dollars ($100.00) for each on-site employeeemployed by Contractor or its Subcontractor, for each calendar day, or portion thereof, such on-site employee is employed without the construction safety training required in Safety Trainingsection of Article Ill above.
The penalty described in above subsection A of this section shall not begin to accrue until thetime periods described in Sections B and C Safety Training of Article III above have elapsed.
Violations of Article III — Safety Training above and imposition of the penalty described in thisSection shall be investigated and determined by the Missouri Department of Labor and IndustrialRelations.
ARTICLE IV. Any wage subsidy, bid supplement or rebate that is provided must be reported tothe City within 30 days of receipt of payment, in accordance with Section 290.095, RSiv{o.
16
AR’1JCLE IV. That the Contractor shall construct and complete the work designated anddescribed in the foregoing proposal and attached specitications in accordance with the Notice toJ3idders. Instruction to Bidders. Proposal. Bond, General Conditions, Special Conditions.Technical Specifications. Drawings. Addenda. and other component pails of the ContractDocuments hereto attached. all of which documents from the Contract and arc as fully a parthereto as if repeated verbatim herein.
ARTICLE V. ‘That the Owner shall pay to the Contractor for the performance of the workdescribed as follows: Complete construction of the improvements in accordance with plans andspecifications: and the Contractor will accept as full compensation therefore, the sum (subject toadjustment as provided by the Contract) of J55’J_E2Oi-JfQ3J_4br all work covered by and included in the contract award and designated in the foregoingArticle I. Payment ;hereliwe shall be made in the manner provided in the General Conditionsattached hereto.
AR1’ICLILVI. Thai the (‘oniractor shall begin assembly of materials and equipment within tenTO) days after receipt from the (h ncr of executed copies of the Contract, and that the
Contractor shall complete said work within the specified consecutive calendar days as noted inthe Scope of Work Page No.fl\ Notice to Proceed will he issued as soon as they are madeavailable to the Cit;.
It is further stipulated that in the event that the Contractor fails in the perlbrmance of the ‘orkspecified and required to he pcrf&nwd within the period of time specified, the Contractor shallpay the Owner, as and fr liquidated damages. and not as a penalty. the sum of one hundreddollars (Si 00.00) per calendar day’ that the Contractor shal] be in default.
ARTICLE VII. Refare the final payment can be made to the Contractor on the project. the(‘ontractor must complete a return the Affidavit Compliance with the Prevailing Wage [.aw formfurnished at the end of the Special Conditions sections.
AB]icE[L VIII. Belbre the final payment can be made on the project to the Contractor, theContractor must complete and return the (‘ontractor’s Affidavit Reearding Settlement of Claimsform f’urnished at the end of’ the Special Conditions section.
AR’FlCl.E IX. i’his Contract will not he bindine and effective until confirmed by the Owner.
IN Wi INESS_WIIEREOI:: ‘11w parties have executed this Contract as of the day and ‘ear firstabove written.
(‘Ii’? OF ROLIA. Mlssot;Rl (‘ONIRACTOR 1
BY
________________________
May or. O nLr. Parts of thc first PaiTITLE
____________________-
I?
SI A IT OF \IISSOLRI )
C mint> ot Phelps
)n this day of he tbre inc appearedto inc personal lv kim’ ii. who. being h3 mc duly SS orn. did say that he is the Mayor of the Cityof Rolla. Missouri. a municipal corporation. and the seal alliNed to said instrument is thecorporate sea I of’ said munici pa corporation and that said instrument is the corporate seal of saidmunicipal corporation and that said instrument vas signed under authorit of the City Council ofof the City of Rolla. Missouri: and the said
—
knowledgedsaid instrument to he the free act and deed of said mon icipal corporation.
Mv Coin ID ssiOn res
Notary Public
Nt comuilussion expires: II’’I 2.c1 I
\otar\PuhlicC’\z
\, jr CASSitES[’1ECHIERIc’ Nttjry 1’tc - SLit.) Cf Ka.szis
I *9 \1
SS
Sl1V1F 01 \IISSOL RI )55
C ount of Phelp>
On this da of heibre me appearedto me persona! ly known. ho. being h> me dul> sworn, did sa>of I ‘Ltcp€ L’and that the eaI affixed to said instrument is the corporate sealof its hoard o directors: and the saidinsirumnemit to he the lice act and deed of said corporation.
xcihat s)hc is the J-’Lc,’
of said corporation by authority
acknowledged said
ig
EVER RANSIENI’ FTPI.O\ER, as defined in Section 285230. RSMo. enclosed in (lielaws section. must post in a proini tient and easily accessible plice at the work site a clearlylegible copy of the fillos ing: (1) lie notice of registration tor ettipiover ‘ ithholding issued tosuch transient employer h5 the director of revenue: (2) Proof of coverage kir workerscompensation insurance or selfinsurancc signed by the transient emplo er and yen tied h thedepartment of revenue through the records of the divi skin of s orkers’ compensation: and (3) Thenotice of registration 11w unemployment insurance issued to such transient employer b thedivision of emplo meat secu ri t\ ,An’ transient employer failing to comply with theserequirements shall, under Section 285.234. RSMo. enclosed in the laws section. he liable hr apenalty of five hundred dollars per day umil the notices required b this section are posted areq iii red by that statute.
PROOF OF LAWF LI. PRESI-:N(l-:— § 2O8.OUfl
This Missouri Statute prohibits an illegal alien ftom reeei ing state or local ‘publicbenefits.” and
2. 1 he Statute requires all applicants at the time ol application br such public benefits toprovide ‘‘aftmrmative proof that the applicant is a eitiíen or a pernanent resident of’ theI nited State or is law hilly present in the I mnited States.’’
Affidavit of Work Authorieation a 11(1 l)octi nientation
l’.fCective Januars I. 2000 and purstLliit to 285.530 R.S.Mo, or all agreenients in excess ofS5.tJOO,00. the bidder must affirm its enrollment and participation in a ibderal work authori,atiotiprogram with respect to the eiiiplo ees proposed to work in connection with the servicesrequested litreiii b
• suhnuttinu a completed, notarized copy of “AFFll)A’l’T’ OF (tMPLIANCF%lili SE(1’ION 285.50() R.S.MO., FT SEQ. FOR Al]. AGREFMFN’I’SIN FX(’FSS oi 55,000,00” and
• providinu documentation ailirming the bidder’s enrollment and participation ina Ibderal work authori,atiori program (see below) with respect to the employ eesproposed to work in connection with the sen ices requested herein.
I lie (itv of Rolla encourages companies that are not alread enrolled and participating in aCede ra I w o rk art t ho ri ía Ii ott pg flit U to do so.
F—\erif\ is an example of a federal work aa(honi,aiion prouram. \cceptahle enrollment andpat-i ic i pat ion documentation consists of’ the Gil lowing two pages of’ the I — \‘eri f N lemorand tim ofUnderstanding ( NIOU): I ) a alid. completed copy of the first page identi ling the bidder and 2)a valid eop of the signature page completed and signed h mc bidder. the Social SeeuritAdnlinistration. and the Department ofi lomeland Security — Verification Division,
Information regarding L—\erif\ is available athtt:sswv djt;g xprtyprotprogt pijgç_Ij$522 16781 5O.shtn:o calling 888-464-4218.
Jo :iE.&c7.
AFFIDAVIT OF COMPLIANCESECTION 285.530.2
State of \lissouri
) ss
(ounty (if
Nost liii’ day of tctífl1_4iVt 2(11 7 , the U n(Iersigfled, being first diilsss orn . deposes: iii&l says:
1. I am more than IS scars of age.2. I make lii is affidavit from m; personal know ledge of the Iict stated herein or
information and facts a aiIaI)Ic to inc as a cliil auihori,ed ow ncr, partner,corporate or LLC officer or human Relations l)irector of ‘(i4fQ /‘J.,JiL1 iJ.C_
(\IIii ot(orporalion. J IC. soI propric:t’rn or pIri’crup)3. I am authori cci to make this affidavit on behalf of (/cu’ ( JThç / r fAJf 1 LL C
inana’ of hsirLN enin. same as ahoe)
4. I state anti iflirm that I re k;t—i 1L/, LJ is en rolled and is currently(N nine of business em itv . same as above
iticijnttizig in F—Verif a tt(leral is orkauthori,atuin program or anothere(tiii audit electronic ‘. eriflcttioii of work authoriiation piogral)) operated hi theniti States I )eparl ment of homeland Security under the I nimigration Reliirm and
( (iIltfl)l Act of 1986.5. Further, I
.,
;.. . 1; 1Ldoes not knos’ingI emplo ;rn\ person is ho is(name of b(isi OL’ em iv. same as above)
an tiiiattitlwiiitd alien,6. Further,
- /- / - — hiltS in’ttrinccl an electriiiiic seritication checkIWIL ol business enhIt\ . same as aho c
as described above on all is orkers hired since .laiiuar I. 2(11)9 (Jr obtained documentsrequired for completion of a federal 1—9 bun before it began participating in e—verik.
7. Attached to this aIth(llni it is a true and accurate cop’ of this eonipan ‘S
1eruorandutn of L nderstanding n ith the I tilted State, concerning the use of c—erifv.
I certih no tIer pt’nalty of ieiur> that the staten’ eMs i hos e are complete, t rue andaccurate It) the best of iii know ledge anti belief.
(AtItl4oried Agent. Partner. C )wner or Oflicer
1/ hu inc ‘. has a Jinnian Re/cu/un c Dbc chn v/ Cc/U11c I/c/u I/ic!! /‘tP’ui? nuts! igt? clii
cl//Ic//il 11%
20
I cvrti ft under pen a I h of perj u i that the stat em en h above are corn pkle, true a rid
accunite to the he%t of my knowledge and belief.
7 -
-:
___
I luman Relatio)s 1)1 rector
iN’ /0)!)? fl jioiiiitk,’tiicc/ pur. in in! to I 5( I? 6.’)— /5.020. (SI’ (1/ f/U.S /01)1? iS lint It’if?!I)t’c II’m I/IL .4 Hornet (IL’UL’)U/ /205 c/c enieci (li/N of/ic/twit ‘ III! lulL’)?! iii form In i!l I/k’
rcc/uirc’nwi?Ls of .5cc-mn, 2J. 54ui, R.S’I Ii it/Ift 200-s
FL:RTIII:R THE rFll:N1’ SA\ Fill Mit’
(Si unatti re)
1 (in this 1,)i,
_____________
( i’.CV’
personally appeared
________________
to be the person ss 1K)executed the SLTUe br
IN WI! NISS WI lI-l<t,OI . I inne hereunto set nn. hand and aufixed ins oIiicialseal iii the count and State aforesaid, the da and ear tirst ahos e written.
3>sOtUi’\ Pithi it’
\1 (‘onimisshm I-.xpires:(t:’ -D[ ‘1
VCASSIE SI’LLCEIIL Hi
Iiia.i ;,rjPuJc SL,ootrn’rSII - , J
executed the svi th nthe pu ‘poses therein stated.
day of ‘V V—— in the ear 2017. heire UL
— a Notary Public in and br said State.k now n to me
aFfidavit, and acknoss ledied to me that he she
2I
FY2017-18 - GREEN ACRES PLAYGROUNDPROJECT 070-580-3
BUDGET RANGE 590,000-S 110,000CITY OF ROLLA, MISSOURI
SCOPE OF WORK AND PROJECT SPECS
Bid price includes all labor, materials, forms and equipment necessary for constructing allimprovements as shown on the plans and specifications.The proposal to include the following:
> Age group 5-12 years> Minimum ASTM use zone 30’ x 50’> Capacity minimum 50 kids> Fall height approximately 8’> 5” diameter posts> Activities minimum 17
6 slides4 climbers7 additional activities
> Shade canopy or canopies> Provide no more than 3 playground options with 4 different safety surface options for each(FIBAR, pour-in-place, tile, turf) and complete pricing for the total project (playground, safetysurface, concrete, installation)> Lifetime warranty on posts, clamps, caps and hardware. Minimum 15-year warranty ofplayscapes and any molded components. Minimum 10-year warranty on shade fabric, fiberglasssignage and any wood products used. Minimum 5-year warranty on swing seats. KDPE panels,and nylon-covered nets and components. Minimum I-year warranty on any coil springs and andany other products or moving parts not covered in the above. Minimum 5-year warranty onsafety surface.> Installation by certified commercial installer> Play structure to meet ADA standards for accessibility> All playground equipment shall comply will all the requirements of CPSC, ASTM, ADA andwill be IPEMA certified.> All safety fall zones shall be determined in accordance with ASTM 1487-07 and CPSCHandbook for Public Playground Safety Publication number 325.> All playground equipment desis shall be evaluated and signed off by a NPSI certifiedplayground inspector.> The manufacturer of the playground equipment must carry a minimum of $10 million ofliability insurance per piece of play per child for the life of the equipment, with an AM bestrating.> The manufacturer of the playground equipment must have a minimum of 10 years experiencein manufacturing commercial playground equipment.
22
> ASTM F1487-07 Standard consumer performance specification for playground equipment forpublic use.> CPSC Handbook for Public Playground Safety, publication number 325.
CSAZ614-07> All manufactured components must be IPEMA certified (International Playground EquipmentManufacturers Association).
TIMETABLE FOR COMPLETION: 60 days, April 2-June 1,2018
GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION
ARTICLE I
CONTRACT DOCUMENTS
1.1 DEFINITION
1.1.1 THE CONTRACT DOCUMENTS
The Contract Documents consist of the City of Rolla-Contractor Agreement, the Conditions ofthe Contract (General, Supplementary and other Conditions), the Drawings, the Specifications,and all Addenda issued prior to and all Modifications issued afler execution of the Contract. AModification is (1) a written amendment to the Contract signed by both parties, (2) a ChangeOrder, (3) a written interpretation issued by the Parks and Recreation Director pursuant toSubparagraph 2.2.8, or (4) a written order for a minor change in the Work issued by the Parksand Recreation Director pursuant to Paragraph 12.4. The Contract Documents do not includeBidding Documents such as the Advertisement or Invitation to Bid, the Instructions to Bidders,sample forms, the Contractor’s Bid or portions of Addenda relating to any of these, or any otherdocuments, unless specifically enumerated in the City of Rolla-Contractor Agreement.
1.1.2 THE CONTRACT
The Contract Documents form the Contract for Construction. This Contract represents the entireand integrated agreement between the parties hereto and supersedes all prior negotiations,representations, or agreements, either written or oral. The Contract may be amended or modifiedonly by a Modification as defined in Subparagraph 1.1.1.
1.1.3 THE WORK
The Work comprises the completed construction required by the Contract Documents andincludes all labor necessary to produce such construction, and all materials and equipmentincorporated or to be incorporated in such construction.
1.1.4 THE PROJECT
The Project is the total construction of the Work performed under the Contract. Documents maybe the whole or a part.
23L. Lii
1l()1,l) FlARNlLSS AGREEMENT FORM
We. P/’r agree to protect. indeniniR. save and keep harmlessthe (itv of R?I1a against arid from any and all loss, cost. damage or expense. arising out of or froman accident or other occurrence on or about said premises. causitie injury to aim person or propert
honisoe’ er and whatsoever and ill protect. i ndemnif’v and sw. e and keep harmless the abovementioned part3 from aim and all claims, costs or espense arising out of any failure or’ the(‘ ntraetor in an\ respect to comply with and pe rkrin all the req nrc ments and provisions agreed toand requited h an law or ordinanc ‘. durin&z the period eoniluencine at the premise of’
(JLr1 Ac;.
JJpi’:VfJ
— 2-
-C
_________________
I life
_____________________
l)e
________
60 2. .
CITY OF ROLLACITY COUt.JCIL AGENDA
DEPARTMENT HEAD: Chief Sean Fagan ACTION REQUESTED: Motion
IIEt:SUBJECT: Bids for Generator
BUDGET APPROPRIATION: $80,000 DATE: January 2, 2018
Commentary:
Bids were received and opened at 11:00 am on December 19, 2017 for the purchase of a fillyinstalled, new, diesel powered, 200KW emergency power generator system with automatic transferswitch. Bid packets were sent to numerous vendors, and an ad was run iii the Rolla Daily News.
We received the following bids:Vendor Price Tradc in Credit for Total bid
Used 50KW GeneratorCSE Enterprises. Rolla. MO $89,200.00 None 589,200.00Oakley Services, Okwaville, IL $lOl.342.02 $1,350.00 S99,992.02
: McNew Electric, Licking. MO $118,899.00 $2,750.00 5116.149.00Schneider Electric, Jefferson City. MO 5191.399.00 S2,500.00 5188.899.00
Per our bidding instructions, vendors were supposcd to supply:I. Complete specifications and/or brochures for the proposed Generator with return bid2. Provide adequate vendor information for determination of meeting specifications3. Bids must be submitted in a bid proposal format only. Bids describing unit price, accessories,complete installation and total price. Bids must be submitted in a sealed envelope, properlyidentified as “Generator Bid”. Attached to the bid proposal shall be the generator specification sheet,properly filled out for the bid.4. Bid bond payable to the owner for five percent (5%) of the total amount of the bid.
CSE failed to provide complete specifications and/or brochures for the proposed generator, failed tocomplete the sheet in the bid packet which propery identified the bidder. generator specificationsheet, and trade in price of the old generator. McNew Electric failed to provide the bid bond.
This purchase is being made in cooperation with the Phelps County Emergency Services Board.
Recommendation:
It is staff recommendation that Council award the bid to Oakley Services.
ITEMNO.
CITY OF ROLLA
CITY COUNCIL AGENDA
DEPARTMENT HEAD: Chief Sean Fagan ACTION REQUESTED: Resolution
ITEM!SUBJECT: Contractual Purchase of Tasers
BUDGET APPROPRIATION (IF APPLICABLE): $8,000 DATE: January 2, 2018
Commentary;
The majority of our officers are equipped with tasers. The replacement purchases of these lasersare spread out across our Equipment Replacement Schedule in order to more evenly distributethe expense. We asked for $8,000 this year, but were cut to $4,000, which will buy three (3)tasers with a 1-year walTanty on each. We also budgeted $4,000 for taser cartridges. If a tasergoes down, it is generally about $900 to $1,000 to repair one.
While shopping for tasers this year, we discovered a program through Axon Enterprise, Inc.called Taser 60 Unlimited, which allows you to purchase several tasers at once and spread thepayments over 5 years. It includes a $100 trade-in credit for our old tasers. It is interest free, andthey lock in the pricing for the 5 year period (prices generally increase 3.5% to 4% per year onthese products).
Under this plan, we would purchase 16 tasers, each with a 5-year warranty (instead of I year),and would get unlimited cartridges and batteries during the 5 year period. We would also getunlimited cartridges and batteries for the 6 new tasers we purchased last year, and our additional10 tasers that are assigned to reserves, detectives, and staff officers over the same 5 year span.
The cost would be 57.23008 the first year and $8,830.08 the following 4 years.
By’ entering into this contract, we would have all new tasers on the street (not replacing the 6 newones from last year), locked-in pricing for 5 years, a 5-year warranty, and unlimited cartridgesand batteries.
Recommendation:
Resolution to authorize the mayor to sign a contract with Axon Enterprise, Inc. for the purchase of16 new tasers over a 5-year period.
ITEM NO. /‘
Axon Enterprise, Inc.Prcrrcg Lift
17800 N 85th St.Scottsdale, Arizona 85255United StatesPhone: (800) 978-2737Fax:480-378-3311
Jason Smith(573)308.12131(573) 3646346jdsmiihrolTacky.org
Hilt To:Rolla Poliec Depnriment - MO007 N. ELM ST
I{OLLA, MO 6540!US
Ship To:Jason SmuliRolla Police Depanment - MOIOU? N. ELM STROLLA, MO 6540!US
AAXON
QuotationQuote: Q-146603-l
Date: I 2’28/20 17 12:56 PMQuote Expiration: 5 2018
Controct Start Dnte*: 1228 2017Contreict Term: 5 years
AX Account Number:
69025
Pane I o13
SALESrERSOrq EMAIl, DELIVERY METHOD PAYMENTMETIIOD I[ Kevin Walson 480—403.2203 kwavson chaser coni Fed - Ground Net 30
‘Note this viII vDf) based on th silipmcn: dote of IIi. product
TASER 60 UNLIMITED YEAR I Due Net 30
QT\ [I EM U DESCRIPTION UNIt TOTAL BEFORE DISCOuNT (5) Nfl’TOTALPRICE DISCOUNT
16 85700 TASER6O YEAR PAYMENT X2 LSI) 43200 USD691200 USD I,6C000 USD 5,312 GOUNLI MITED
16 22002 HANDLE. BLACK CLASS III X2 LSD 000 USD000 USD000 USO 000
16 80137 TASERO0 X2 I..NLIMIIL D USD000 USD000 IJSD 000 USD000
16 22501 HOLSTER, BLACJ1AWK RIGHT, X2 USD U 00 USD000 USD000 USD000I4IITOIBK-R.L3
1! 22010 PPM, BA11ERY PACk STANDARD N? USD000 USO 000 USD000 USD000X2oP
4 22155 CARTRIDGE PERFORMANCE. SMART. USD000 USD00 USD000 USD000INERT SIM, 25’
48 22157 CARTRIDGE. PERFORMANCE. SMART, USD000 USD003 USD000 USD000TRAINING. 25
48 22151 CARTRIDGE PERIORMANCE,SMART USD000 I SD’ 00 USD000 USD00025’
6 18115 L’CPSMART USD000 USD00 USD000 USD000
6 HSIJS UCI’ SMART- YE AR I I’AYMENT USD11988 USD71928 USD000 USD7l928
8 22157 CARTRIDGE. PERFORMANCE, SMART. USD000 USD000 USD000 USD000TRAINING, 25’
QTY ITEM N DESCRIPTION UNIT TOTAL BEFORE DISCOUNT (SI NETTOTAI.PRICE DISCOUNT
Is 22151 CARTRIDGE.I’EREORMANCE.SMART, USD000 USD003 USD000 USD00025’
JO III 14 UCP STANDARD USD000 USD000 USD000 USD000
0 88130 UCP STANDARD- YEAR I I’AYMSNF USE) 988 USD119880 USD000 USD 1,19880
30 34200 Cartridge - IS’ USD000 USD000 USD000 USD000
0 4420J CARTRIDGE- 25’ hYBRID USD000 USD000 USD000 USD000
lASER 60 UNLIMITED lEAR I Total Before DIscounts: USD 8,8)0 Os
TASER 60 IINLI’IITEI) I EAR I Disrounl: USD160000
‘EASER 60 UN I,INh( rEt) EAR I Net Amount Due: USD 7,23008
TASER 60 UNLIMITED YEAR
QTI’ ITEM 4 DESCRIPTION UNIT ‘tOTAl. IILIORK DISCOUNT (5) NET TOTAl.PRICE DISCOL1N I
16 85701 TA$ER60YEAR 2PAYMENT X2 USD43200 USD6,9l10 LSDO00 USD691200UNLIMITED
6 88136 UCPSMART- YEAR 2 PAYNIENE USD1988 UD7I928 IJSD000 LW 71928
10 8813 I UCP STANDARD - YEAR 2 PAYMENT USD 11988 USD1,198 81) USD000 USD119880
EASER 60 IJNI.INIITEI) lEAR 2 ‘total aerure Discounis: LW 8,83008
TASER 60 t)NI.IMTEI) EAR 2 Net Amount Due: USD 88)005
TASER 60 UNLIMITED YEAR)
QTV ITEM ft DESCRIPTION UNIT TOTAL BEFORE DISCOUNT (5) NET TOT I.PRICE DISCOUNT
16 85702 TASER 60 YEAR) PAYMENT X2 END 43200 USD 6,91200 USD000 USD6,912 00UN LI\II1IJ [3
6 81137 UCP SMART - YEAR) PAYMENT USD 11988 USE) 71928 USD 0 USD71921
10 8,9132 UCPSTANDARD - YEAR 3 PAYMENT USD 11988 USD 1,19880 USD000 USE) 1,19880
TASEH 60 UNI.INIIIEI) lEAR 3 Tolal Berore Diacouni,: USD 5,83008
TASER 60 UNLIIIIIE[) YEAR) Net Amount Due: USD&83305
lASER 60 UNI.IMITED YEAR 4
QT\’ ITEM ft DESCRIIrI’ION UNIT TOTAl. BEFORE DISCOUNT (5) NET TOtAl.PRICE DISCOUNT
6 35703 l’ASEItóO YEAR-J PAYMENT’ X2 USD43200 USD691200 USD000 USD691200[iN LIMI1E I)
6 881)8 UCPSMART- YEAR 4 PAYMENT [ISO 11988 USD71928 USD000 USE) 7(928
10 881)) UCPSTANDARO - YEAR 4 PAYMENT USD11988 USD119880 USD000 USD 1,19180
TASER 60 UNLIMItED YEAR 4 Total Before Diacouni,: USD183008
TASER 60 UNLIMITED lEAR 4 Net Anloapul lIne: USD883008
‘lASER 60 L:NLIMITED YEARS
(flY ITEM DESCRIPTION UNIT TOTAL BEFORE DISCOUNT (SI NET TOTALPRICE DISCOL’S’I’
6 8570 TASER6O YEARS PAYMENT X2 USD43200 USD691200 USD000 USD691100UNLIMITED
6 88139 UCPSMART- YEARS PAYMENT USD11988 USD71928 USD000 USD71928
Pnge2of3 :5hz: ,. 3.
[QTV ITEMW UFSCRIP1’LON UNIT TO1ALI3EFORE DISCOUNT(S) NETTOTAI.PRICE DISCOUNT
jjO 88134 UCPSTANDARD - YF AR S PAYMENT USD11988 USD119880 USD000 USD119380
lASER 60 UNlIMITED \F,AR 5 Toni! flelore flhsrouni,: USD 8.83008
TASEB 60 I1NLINIITF,t) YEARS Net Amount Due: (iSO 8,83008
Sublotol USD 42,55040
Eslitnaled Silippitig & handlIng Costf USD51060
Cratid Total [ (iSO 43,06100
Hardware Shipping Estimate
‘rypically. hardcore sltipaicnt occurs between 4—6 wceks after purchase dale Prodticl availability for new or high demand products ma> impact deIitn lime
TASER 60 Sales Terms and Conditions
Tins quo:e contains a purchase under the TASER 60 Plan If your purehiose only includes lice TASER 60 Plan, CEWs, and CEW accessories. thenthis purchase is solely gn’erncd by he lASER 60 Terms mid Conditions posted at. hltp;//ww,uwm.com/IcgQJ, and cIte terms and conditions ofAxon’s Master Sen ices end Purchasing Agreement do not apply to ibis order. You represent that you are lawfully oNe to enter nIl, coIItr-acls and ifyou are coloring into tIns agreement for nit entity. such as the cornpans. nunieipulirv. or government agency you isork for, YOU represent to Axon thaIsou have legal authority lo bind hint entity. If you do not cave tids authority. Jo not sign this Qoo:e
Axon Enterprise, Inc.’s Sales Terms and Conditionsfor Direct Sales to End User Purchasers
By scgii ing titus Quota. you arc entering into a contract mid you cciii ly that you have read and agree to lie provisions set forth in has Quote andAxon’s Master Senices and Purchasing Agrccrneiit posted at You represent that you are
iawfuhls able to cuter into contracts and if you arc entering mb tics agreentent for no entity, such as he company, municipality. or gos emnictctagency you work for, you represent to Axon that you have legal outhorit> 10 bind that entcty If you do not cave this authority, do not sian this Quote
Dale:
Name (I’ricrt):
_____________________________________________________________________
Title:
ro# (if needed):
______________________________________________
Quote: Q 46603-I
Please sign and email to Kevin Walsoo at ksntsonfl taste corn or flax to 180-378-33 it
THANK YOU fOR YOUR OUSINESS!
‘Protect LifeC’ and TASEP,-3) alt registered trademarks of Axon Eoterprise, In:. registered in the U SC 2013 Aza:i Er:eipncr hue All r2tit ream :d
loge] of3
(75 rss nCertificate of Destruction
Agency Name:
_______________________________________________
QuoteIPO Number:
_______________________________________________
Product] Quantity to bedestroyed: M26: X26: Other:
Customer certifles that all products for which Customer receives a trade-up discount will be removed from service to be destroyedand rendered permanently nonfunctional. Destruction of units should be performed according to Customer’s policy. Products traded.in may not be resold or redistributed, TASR is not responsible for Product warranty or liability related to traded-in products,reserves the right to invoice Customer for the discounted amount for any device not destroyed, and reserves the right to requireverifIcation that destruction has been performed,
Form completed by:
____________________________________________
Signature (Digital is acceptable or scan)
Printed name, title
Date
Return the signed form to your sales representative along with your purchase orderlquote.
Protect Life and the ‘Salt within Circle’ logo are trademarks of TASER International, Inc., and TASER is a reg.steredIrademak of TASER International, lnc, registered in the U.S. AH rights reserved. Copyright 2014, TASER International,
Inc.
Page 1 of ¶
RESOLUTION NO.
_________
A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF ROLLA, MISSOURI TOEXECUTE ON BEHALF OF THE CITY OF ROLLA, MISSOURI A CONTRACT WITH AXONENTERPRISE, INC. FOR THE PURCHASE OF SIXTEEN (16) TASERS OVER A FIVE (5)YEAR PERIOD.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OFROLLA. MISSOURI, AS FOLLOWS:
SEcTIoN 1: That the Mayor of the City of Rolla, Missouri is hereby authorized and directedto execute on behalf of the City of Rolla, Missouri, a contract between the City of Rolla, Missouriand Axon Enterprise, Inc. for the purchase of sixteen (16) tasers, each with five (5) year warranties,and unlimited cartridges and batteries. The purchase will take place over a five (5) year period.
SECTION 2: That this resolution be in full force and effect from and after the date of itspassage and approval until the date specified in the contract.
PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI, AND APPROVEDBY THE MAYOR THIS 2ND DAY OF JANUARY 2018.
APPROVED:
MAYORATTEST:
CITY CLERK
APPROVED AS TO FORM:
CITY COUNSELOR
COMMITTEE FORMATION
Parkiand Dedication Policy Committee
In 1973 the Rolla City Council enacted Ord. 1780 which established the first designationrequirement on new subdivisions to deed not less than 5% of the total area of the subdivision for“use as a public park or playground”. At the time the Rolla Park Board had total responsibilityfor the park system and detennining acceptable land or payment in lieu of land. Over the last 45years many of the City’s 30+ parks were acquired under this provision. Over the years thatprovision of Code was amended including the limitation that the impact be limited to residentialsubdivisions (“over two lots”). In the last 10 years there have been some variances granted byCity Council either through a separate development agreement or through the subdivision processdespite language in City Code to the contrary. Council has requested further review of theparkland dedication requirement as to its relevance today’ or how it should be applied,considering private recreational amenities.
Current City PolicySec. 42-27. Deeding of Public Parks; Alternative Payment In Lieu of Parkiand Deeding.
All residential lot splits of more than two (2) lots shall, as part of the finai plat process, deed lanc or an equivalent fee-in-lieu payment for open space for public use. Tn’s requirement shall be in addition to any private open space or recreationfacilities designated for the sole beneht of the subdivision residents. The City Counci. may waive parkland deeding orpayment in lieu requirements for subdivisions targeted to providing affordable housing as determined by the Director.The area of such open space for public use shall be within the general area of the development or be of a communitynature to serve the needs created by such development and shah meet the followng requirements: (Ord. 3799, §5).
• (1) Topography: At least fifty (50) percent of the tract shall have a grade of less than four (4) percent.The balance may be covered with steep slope, streams, ponds, or other natural features.
• (2) Location: The tract shaH have access on a public street. Consideratton shall be given to placing parkswhere they can be added to by future subdivisions, or as an addition to an existing park.
• (3) Natural features: Desirable natural features such as mature trees or streams shall be preservedwhenever possible and shown on the plat. The preservation and creation of ponds and wooded areas are tobe encouraged.
• (4) Size and shape: Tne tract size and shape shall be considered in the decision to accept the land as apblic park.
• (5) Approval: Tne Director and the Parks and Recreation Director shall recommend the tract as suitablefor use as a public park under the requirements listed above before the plat shall be approved by CityCouncil. The area of the tract shall be based upon a calculation using the following schedule:
o Single-family - S.O°/ of total land area subdivided.
o Two-family - 5.0 0/0 of total land area subdivided.
o Multi-family - 7.0 0/0 of total land area subdivided.
The percentage of land deeded shall be based upon the total area of the development or subdivision usedfor residential uses, excluding any non-residential uses. The deeded land shall be free of liens, specialassessments and other encumbrances and shall have all taxes paid to the year of deeding.
• (6) Fee-In-Lieu Payment: When a determination is made that a fee is to be paid in lieu of land deeding,the Parks and Recreation Director shall recommend in writing to the Commission that a cash payment shallbe paid by the applicant. The payment shall be calculated at a rate of twelve thousand two hundred dollars($ 12,200) per acre for parkland based on the acreage requirements as calculated by the formula provided.Any fractional parts of an acre shall be prorated. All fee-in-lieu payments shall be deposited into the Parksand Recreation Land Escrow Account. The applicant shall deposit the required amount without recourse orthe right of recovery. Such cash deposit shall be made prior to the recording of the subdivision plat and theissuance of any building permits.
5:\Adtninistration\JohnMihhie\johns docs’Parkland Dedication Review Cominitlee fonnation.doc
• (7) Resubdivision: Any lands resubdivided shall be subject to the requirements of this section, exceptthat any lands previously deeded or cash-in-lieu payments previously paid will be credited against therequirements mandated by this Section. (Ord. 3485; Ord. 3622, §2)
• (8) Parkland Use: Nothing herein shall prevent the City from using such deeded park property as allowedby Sec. 77.140 RSMo.
Committee Mission: The primary mission of the Committee is to review applicable statutoryauthority and City ordinances regarding the parkland dedication provision in the City’s SubdivisionCode. Specifically, the Committee will explore the following operational areas:
I. Review statutory authority for park impact fees;
2. Review City Code affecting park dedication provisions in the Subdivisionregulations;
3. Review the history of such dedications/payments in lieu of;
4, Present recommendations for possible changes to Ch. 42.
5.
Time Table— Report findings to City Council no later than 90 days of formation.
Committee Representation:2 - 3 City Council Members (Council members:Park Board Representative (Chairman or Park Board nomination)2 Citizen RepresentativesEx officio Representatives — Parks Director, City Planner, City Administrator
5:\AdministrationJohnMiliiejohns does Parkland Dedication Reiew Committee fonnationdoc