OhioLINK:Transforming Information Access in Ohio Academic Libraries

THE

INFORMATIONSTRATEGY

Why the PEZ Strategy?

• Historically – Libraries Ration Information

• We are Gatekeepers to limited information

• In The Future – Libraries must be Gateways

• We must be Gateways to much more information access

Historical PEZ Strategy

OhioLINK Future PEZ Strategy

Why OhioLINK– Rationale and

Philosophies

– Organization

– $$ Resources

– Services

“Few things are harder to put up with than a good example.” Mark Twain

“Ignorance is the mother of admiration.” George Chapman

The OhioLINK spark-

• Thus were born the five remote storage repositories…• and OhioLINK…• a legacy of the original Ohio College Library Center mission

• Mid-1980s --- universities out of stack space• Too expensive to build more standard stack space•No effective way to utilize the collections

Our Goal

• Economically sustainable, increased student and faculty access to and use of library provided information to support and improve instruction and research…as a consortium

• More information access is required to be relevant/successful

• Information resources are proliferating• Information costs are growing faster than individual

library budgets• Libraries remain compelled to buy as much as

possible• Individual libraries cannot leverage significantly

greater access on limited funds• Libraries DID NOT, DO NOT and WILL NOT have all the

information resources their patrons need

Because

“Learning is like rowing upstream; not to advance is to drop back.” Chinese Saying

• To gain Economic leverage– lowest unit prices, controlled costs– more information per $ spent– increased economic bargaining power

• To gain Information Access leverage– much, much more access

• To gain Operational leverage– maximize use of computer investment– Control, customize, and evolve access

to group needs

Objectives

E-W 360 km

N-S 370 km

• 106,765 sq km 35th in US

• Pop: 11.5 M 7th in US

• GDP: $373 Billion • lowest pt.132 m• highest pt. 473 m

MEMBERS• State Library• 49 private liberal arts

colleges• 23 public two-year colleges

• 1 standalone medical school (7 total med)

• 2 private universities

• 13 public universities

• Includes 9 law

•+499,000 FTE +130 primary delivery sites

FTE – 499,000

• 97,800 Independent • 113,300 Two-year• 33,300 University Br’s• 252,100 University M’s• 2,500 State Library (SLO FTE arbitrary)

• 152,900 2y Ugrad• 278,700 4y Ugrad• 11,500 Doctoral• 4,700 Law• 44,200 Masters• 7,000 Medical

OhioLINK Governance and Advisory Organization

Advisory Board Provosts. CIOs

Executive Director and staffTechnical AdvisoryCouncil

Library Advisory Council15 U, 3 IC, 3 CC, 2 M, 1 L, 1 SLO

Coop Information Resources Mgmt

User Services

Inter-Campus Services

Database Mgmt and Standards

Lead Implementers

Independent Colleges Library Directors

Community CollegesLibrary Directors

Med Lib Directors

Law Lib Directors

Chancellor of theOhio Board of Regents

Digital Resources Mgmt

Executive DirectorDirector - Library Systems

Ast Dir Lib Sys

Computing &Networking

Meta DataManager

Ast Dir Lib Sys

UserServices

Ast Dir Lib Sys

Client/ServerApplications

CommunicationsMgr

OfficeManager

Asst Developerr/ Office Asst

Sr SystemsEngineer

Sr Systems Engineer

OhioLINK Organizational Chart

Ast Dir Lib Sys

New Service

Sr. SystemsDeveloper

7/01/2008

SystemsDeveloper

7.5 MLS Librarians --- 7.5 non-MLS Eng/Dev --- 4.5 Admin/Other

SystemsDeveloper

Cap Fund $$Ast Dir

DRC Dev

Cap Fund $$Systems

Developer

SystemsEngineer

PT EJCSerial Check-

in Asst

OSUComputer

Center WSUAdminAgent

Ast Dir Lib Sys

E Licensing

Libraries Connect Ohio – Towards the Ohio Web Library

CommonInformation

NeedsK-12

HigherEducation

StateGovernment

PublicLibraries

OhioLINK Central Funding – 2 yr budgetsCapital funds

• FYs 89-92 $9.2 million

• FYs 93-94 $10.8 million

• FYs 95-96 $6.8 million

• FYs 97-98 $5.0 million

• FYs 99-00 $6.3 million

• FYs 01-02 $7.5 million

• FYs 03-04 $8.2 million

• FYs 05-06 $8.1 million

• FYs 07-08 $8.9 million

• FYs 09-10 $9.9 million

Operating Funds• FYs 90-91 $.4 million• FYs 92-93 $1.7 million• FYs 94-95 $4.4 million• FYs 96-97 $8.8 million• FYs 98-99 $11.5 million• FYs 00-01 $14.6 million• FYs 02-03 $14.2 million• FYs 04-05 $13.8 million• FYs 06-07 $13.8 million• FYs 08-09 $14.8 million• FYs 10-11 ???

Central Funding pays for:• All central staff and G&A expenses• All central hardware and software systems to

support statewide services• All central hardware and software maintenance• All ILL courier and bag/material costs• All initial Innovative systems for public

institutions plus RetroCon and Auth Control• Continuing III software and maintenance where

needed for statewide cooperation• Database license costs – in combination with

library funds

Leverage the Technology• Central Catalog - Patron-Initiated borrowing• Local load of Journal A& I databases with common

interface (and archives)• Single local site for statewide platforms

– Electronic Journal Center

– Electronic Book Center

– Electronic Theses and Dissertations

– Digital Resource Commons

• Central Federated Subject Cluster searches• Common Remote User Authentication• Olinks - journal resolver (home-grown SFX)

OhioLINK Array of Resources

On-siteElectronic

JournalCenter

On-Site ISI WoS

On Site DIGITAL RESOURCE COMMONSDocumentsImages dataaudio video

On-Site Journal Citation DB’s

On-site E-books & full text literature

Web DB’s vendor systems

On-SiteCENTRAL CATALOG

Ebsco

E-books vendor systems

ELECTRONIC JOURNALS

ELECTRONIC BOOKS

REFERENCE/RESEARCH DATABASES

On-Site E- Theses& Dissert.

Vendor im

ages

Video audio

Peer reviewed

publishing

Institutionaldocuments, videos and audio

Institutional images

OLinks

Chat Reference

Subject Clusters

Remote Authentication

$0

$2

$4

$6

$8

$10

$12

$14

F89-90 F1991 F 1992 F1993 F1994 F1995 F1996 F1997 F1998 F1999 F2000 F2001 F2002 F2003 F2004 F2005 F2006 F2007 F2008

Mill

ion

s

Use of OhioLINK CombinedOperating and Capital Expenditures

Content and Content Delivery

Local Library Technical & CatalogInfrastructure

Staff and Admin

Central Site Technical Infrastructure

Annual Operating and Capital Appropriationplus membership fee

Where does the money to license electronic content come from in

F2007/C2007?TOTAL OhioLINK Libraries

ALL Models $31,394,958 3.2% $7,519,819 3.4% $23,875,139 3.2%E Journal Center $26,063,733 3.5% $4,227,051 4.2% $21,836,682 3.3%Databases and other e-resourcesCentrally funded $798,718 3.0% $798,718 3.0% $0NPR model $879,798 2.4% $0 $879,798 2.4%War Chest model $3,652,708 1.7% $2,494,050 2.2% $1,158,659 0.6%

Cost Effective Purchasing Power

• Costs controlled with expanded 2x-

10x rather than diminished

content• Costs controlled

below market averages

Content Funding Models

• 100% Central

• Split central/library - multi-database War Chests or NPR

• Split central/library – single database War Chests or NPR

• Mostly library/some central – multi or single war chest or NPR

• 100% library war chests, NPR, or PTP

Questions/Discussion

“Let others praise ancient times, I am glad I was born in these.” Ovid