officemanagementsystem (1)

Office Management System

1

Office ManagementSystem


2. Introduction

The Office Management System is the coordinator of the work system. An

office manager is responsible for planning, organization, and controlling the

clerical aspect of the organization, including the preparation,

communication, coordination and storage of item. Often they also engage in

marketing. Also, their tasks are to monitor the work processes and to

evaluate the outcome. The outcomes of work are intended for what can be

called the final receiving system, as for instance, client, customer, and other

departments.

Furthermore, their role is to coordinate on the front end by issuing various

assignments. They usually lead or manage a team of secretaries or

administrative clerks. And they take care of the assignment of tasks within

the department, but the more complex tasks tend to come to their desk.

2

Office Management System OBJECTIVE OF THE PROJECT

The main objectives of using Relational Database Management

System are as follows: -

1. CONTROL REDUNDANCY : The System should identify existence

of common data and avoid duplicate recording relationships of pointers

should be used to locate data which are used many times selective

redundancy is sometimes allowed to improve performance or far better

reliability.

2. DATA INTEGRITY : Consistency of data values and relationships

must be preserved in order to achieve this the system must ensure

validity of data by using good editing, synchronize updating and

propagating changes to other related data element it also involves

maintaining audit trails to enable recovery if errors are deleted.

3. DATA SECURITY : This is concerned with protecting access to data

protection is needed at many levels for access, modification, deletion or

display access restriction may be for individual data items or group of

items.

4. DATABASE PERFORMANCE : The system should be able to

provide timely information as required. The cost of storing and

retrieving the data should be commensurate with the value of

information provided.

3


5. MANAGEMENT CONTROL : As the dependence of an organization

on a data base increases positive management controls should be

exercised over addition, deletion, changes and disposition of data must

be protected to start legal accounting and auditing requirements.

Main Objectives are :-

Provide an innovative, cost efficient and effective Office

Management System.

Increase the quality and quantity of applicants applying for office

item.

Offer immediate cost savings on Office Management System with

substantial long term saving over a prolong period.

Dramatically reduce paper work and administrative work.

Streamline the Office Management System and reduce the corporate

overall item cycle.

4


PROPOSED SYSTEM

Proposed system is an automated Office Management System.

Through our software user can add members, add item, view free item, view

allot item, view return item in quick time. Our proposed system has the

following advantages.

User friendly interface

Fast access to database

Less error

More Storage Capacity

Search facility

Look and Feel Environment

Quick transaction

All the manual difficulties in managing the Office have been rectified by

implementing computerization.

5


AdvantageI have designed the given proposed system in the Java to automate the

process of Office . This project is useful for the authorities who keep track

of all the users registered in a particular state .The authority can add Item,

view item details, availability of Item, issue Item item list etc.

The following steps that give the detailed information of the need

ofproposed system are:

Performance: During past several decades, the records are supposed to be

manually handled for all activities. The manual handling of the record is

time consuming and highly prone to error. To improve the performance of

the Office Management System, the computerized system is to be

undertaken. This project is fully computerized and user friendly even that

any of the members can see the report and status of the company.

Efficiency: The basic need of this website is efficiency. The website should

be efficient so that whenever a new user submits his/her details the website

is updated automatically. This record will be useful for other users instantly.

Control: The complete control of the project is under the hands of

authorized person who has the password to access this project and illegal

access is not supposed to deal with. All the control is under the administrator

and the other members have the rights to just see the records not to change

any transaction or entry.

6


Security: Security is the main criteria for the proposed system. Since illegal

access may corrupt the database. So security has to be given in this project.

7


3. Category of the Project

This Project is coupled with material on how to use the various tool, sub sets

available in JAVA AND MY-SQL

The need of today’s software development is competence in a GUI based

front-end tool, which can connect to Relational Database engines. This gives

the programmer the opportunity to develop client server based commercial

applications.

These applications give users the power and ease of a GUI with the multi

user

Capabilities of WinNT based RDBMS engines such as MY-SQL.

All the important coding techniques used by programmers, in OOPS based

coding is brought out in full and in great detail.

.

8

Office Management SystemSoftware Design Specification

Architectural Design

Under architectural design, after defining the whole system into a set of

objectives & further subdividing them into functions, we defined the basic

dependency & communication between them.

This means that all the prime functions, their required inputs, expected

output/behavior & interdependency between other functions were clearly

defined. The corresponding interfaces for the user for each function were

designed to ensure user-friendliness.

We actually addressed the system-level problems here and made a conscious

effort to build a robust design which can result in an effective

communication within itself and with the system in terms of raw data or

processed information.

All the primary database design for data storage was also done in this phase.

Detailed Design

In this phase, we further subdivided every function into a set of modules &

defined required inputs & expected behavior for each of them. All the

minute correlations, interdependencies, communication between the

modules were clearly defined. The source, usage & processing of data for

every module was carefully done. The database design was also normalized

at this stage to ensure that the data is efficiently stored & retrieved.

9


Detailed design helped us to exactly concretize every problem into inputs &

outputs and visualize them in terms of their communication with each other.

We focused on interdependency & interoperability between the broken

modules here.

It was this design phase where the factors like user-friendliness ease of use,

scalability and self-explanation of interfaces & outputs were actually

realized. For all the modules, the placement of controls, passing of

information, communication of different interfaces, user messages, data

transfer to databases was defined.

10


Hardware and Software Specification

Hardware Specification

Minimum requirement for the Database server: -

Intel Pentium-4 1.8 GHz capable with Intel 512 DDR RAM,

100GB Hard Disk.

Minimum requirement for the User System: -

Intel Pentium IV Processor 512 MB RAM,

10GB Hard Disk,

Window XP/2000,

SOFTWARE Requirements

DATABASE – MY-SQL (5.0)

SOFTWARE DEVELOPMENT TOOLS –

J2EE, Java

Net Beans 6.9

OPERATING SYSTEM –Windows XP

11


Requirement & Analysis

Analysis is a detailed study of the various operations performed by a

system and their relationship within and outside of the system.

One aspect of analysis is defining the boundaries of the system and

determining whether or not user should consider other related systems.

During analysis, data are collected on the available files, decision points

and transactions handled by the present system. Data flow diagrams,

interviews, on site observations, questionnaires are the tools that are used in

analysis.

The interview is a commonly used tool in analysis. Once analysis is

completed, the analyst has a firm understanding of what is to be done.

Steps of System Analysis:—

System planning and the initial investigation

Information Gathering

The tools of Structured Analysis

Feasibility Study

Cost/Benefit Analysis

Requirement analysis and specification.

The success of the system depends largely on how accurately a problem

defined, thoroughly investigated, and properly carried out through the choice

of solution.

12


Problem Definition

I being Software Developer faced many problems for which I had to

search the net. But there was no information available in a single site. All the

information was scattered across the web and also some of the information

provided were quite vague and difficult to understand.

So I decided to build a website which will help all the IT professionals to

share accurate information and almost all the things among themselves so

that they don’t have to go searching for things in the internet.

Requirement Specification

During the requirements analysis phase, the development team analyzes

the requirements to be fulfilled by the KnowledgeConnect.com application

and identifies the probable approach for meeting these requirements. To

identify the requirements needed of the application the team decides to study

the existing Knowledge sharing websites and conduct extensive interviews

among potential IT professionals, developers. Finally, the team identifies

that the KnowledgeConnect.com application should:

Functional Requirements:

1. Enable a guest to register with the application after validation has

been performed on the data provided by the user

2. Enable Guests to perform activities like view answers, view

components, posted by developers etc.

3. Enable a registered user post answers to previously posted questions,

and post questions as well.

4. Enable registered users Search for a professional friend and view their

profile, add them as friend.

13

Office Management System5. Enable administrators to maintain user details and post technical

reviews.

6. Enable developer to post components and example source code which

can be used by user.

Technical Specifications:

1. Java is used to build the software.

2. J2EE, Java, J2ee and Java script are the languages used to build the

application.

3. Dream weaver CS-3 is used as GUI interface building tool.

4. MY-SQL is used as the backend database server.

5. The application is deployed under server.

14


Project Planning and Scheduling

The Concept:

Software project scheduling is an activity that distributes estimated

effort across the planned project duration by allocating the effort to specific

software engineering tasks. Every project has a deadline to complete. So,

software projects also have a deadline to meet. To complete a software

project within a time frame, proper scheduling should be done. In other

words, we can say that successful software projects are those that have been

successfully placed a schedule. A software project scheduling involves

plotting project activities against a time frame. So, the scheduling is about

developing a road map structure or a network based on analysis of the tasks

that must be performed to complete the projects. The schedule evolves over

time. During early stages of project planning, a microscopic schedule is

developed. This type of schedule identifies all major software-engineering

activities and the product functions to which they are applied. As the project

gets under way, each entry on the macroscopic schedule is refined into a

detailed schedule. Here, specific software tasks are identified and scheduled.

The scheduling objective is to define all project tasks, build a network that

depicts their interdependencies, identity the tasks that are critical within the

network, ant then track their progress to ensure that delay is recognized “

one Day at a time”. To accomplish this, the manager must have a schedule

that has been defined at a degree of resolution that enables the manager to

monitor progress and control the project.

15

Office Management System Pert & Gantt chart:

Program evaluation and review technique

(PERT) and critical path method are two project scheduling methods that are

applied to software development. Both techniques are driven by information

already developed in earlier project planning activities. Gantt charts are a

project control technique that can be used for several purposes, including

scheduling, budgeting and resources planning. A Gantt chart is a bar chart,

with each bar is proportional to the length of time planned for the activity.

Inter task dependencies cannot be shown using these techniques. PERT

charts show tasks inter dependencies directly. It is organized by events and

activities or tasks. PERT controls time and cost during the project and also

facilitate finding the right balance between completing a project on time and

completing it within the budget. In my project a set of tasks was performed

for the project development. The major identified Software Engineering

Tasks at software project development are as follows:

1. System Analysis

2. System Design

3. Software Development

4. Software Testing

5. Software Installation

6. Software Documentation

7. System Evaluation

The timeline chart of the above task set (Time Frame: 3 months 15 days) has

been prepared. The PERT Chart of the software development phase is also

prepared and is depicted in figure 1. It is based on the different modules

identified in the software.

16


Project Development Scheduling

PERT (Program Evaluation & Review Technique) Chart

17

Problem

Analysis

Analysis of the existing

Systems

Like the proposed

oneSelection

& Learning the s/w to be used

Under -standing Database

Coding

Page

Designing

Implementation

Evaluation

Testing

Day 1 – 5START

5 Days

Day 6–2015 Days

Day 21–4525 Days

Day 46–6015 Days

Day 61–8020 Days

Day 81–100

20 Days

Day 101–110

10 Days

Day 111–115

5 Days

Day 116– 120

5 Days


Gantt Chart

Gantt Chart is a project scheduling technique. Progress can be represented

easily in a Gantt chart, by coloring each milestone when completed. The

project will start in the month of August and end after 4 months at the end of

April.

System Study & Analysis

PRINCIPLES OF SYSTEM ANALYSIS

1. Understand the problem before you begin to create the analysis model.

2. Develop prototypes that enable a user to understand how human machine

interaction will occur.

3. Record the origin of and the reason for every requirement.

4. Use multiple views of requirements like building data, function and

behavioral models.

5. Work to eliminate ambiguity.

18

Feasibility

Analysis

Design

Development

Implementation

Maintenance

Analysis


ENTITY RELATIONSHIP DIAGRAM (ERD)

Entity – Relationship Diagram: This depicts relationship between data

objects.

The attribute of each data objects noted in the entity-relationship diagram

can be Described using a data object description. Data flow diagram serves

two Purposes:

1. To provide an indication of how data are transformed as they move

through the System.

2. To depict the functions that transformation the data flow.

Data Objects: A data object is a representation of almost any composite

information that must be understood by the software. By composite

information, we mean something that has a number of different properties or

attributes. A data object encapsulates data only there is no reference within a

data object to operations that act on the data.

Attributes: Attributes define the properties of a data object and take on one

of three different characteristics. They can be used to:

Name an instance of data object.

Describe the instance.

Make reference to another instance in other table.

Relationships: Data objects are connected to one another in a variety of

different ways. We can define a set of object relationship pairs that define

the relevant relationships.

19


CARDINALITY AND MODALITY:

Cardinality :

The data model must be capable of representing the number of occurrences

of objects in a given relationship. The cardinality of an object relationship

pair is :L

One-T0-One (1:1): An occurrence of object ‘A’ can relate to one and only

one occurrence of object ‘B’ and vice versa.

20


One-To-Many (1:N): One occurrence of object ‘A’ can relate to one or may

occurrences of object ‘B’ but an occurrence of object ‘B’ can relate to only

one occurrence of object ‘A’.

Many-To-Many (M: N): An occurrences of ‘B’ and an occurrence of ‘B’

can relate to one or many occurrence of ‘A’.

Modality:

The modality of a relationship is zero if there is no explicit need for the

relationship to occur or the relationship is optional. The Modality is one if

the occurrence of the relationship is mandatory.

The object relationship pair can be represented graphically using the Entity

Relationship Diagrams. A set of primary components are identified for the

Entity Relationship Diagram,

1. Attributes,

2. Relationships and

3. Various Type Indicators.

The primary purpose of the Entity Relationship Diagram is to represent

data objects and their relationships.

21

Office Management SystemCONTEXT LEVEL DFD


22

ITEM

ISSUE ITEM

USER

View Item Details



DATA FLOW DIAGRAM

23


24

USERDetail

Update Table

USER

File

1.3ISSUE ITEM

DETAILS

1.2 Get Details

DisplayForm

1. Assigning New

ITEM number

1.4 Update

Process


E-R DIAGRAM

25


Has

Registered Item

Item Details

Issue Item Details

Has

U_name

StatusDate

U_id

views

B_id S_id

B_Name Issue

Date


DATA TABLE

Data modeling define primary data objects, composition of each data object,

and attributes of the objects, relationship between each object and other

objects and between objects and the processes

ALLOT ITEM

26

Office Management SystemITEM MASTER

RECIVED DETAILS

27


28


Screen ShortLogin Page

Code

29

Office Management System/*

* To change this template, choose Tools | Templates

* and open the template in the editor.

*/

/*

* LoginPage.java

*

*/

package officemanagementsystem;

import javax.swing.JOptionPane;

/**

*

* @author Sivesh

*/

public class LoginPage extends javax.swing.JFrame {

/** Creates new form LoginPage */

public LoginPage() {

initComponents();

}

/** This method is called from within the constructor to

* initialize the form.

* WARNING: Do NOT modify this code. The content of this method is

* always regenerated by the Form Editor.

30

Office Management System */

@SuppressWarnings("unchecked")

// <editor-fold defaultstate="collapsed" desc="Generated Code">

private void initComponents() {

jPanel1 = new javax.swing.JPanel();



jLabel1 = new javax.swing.JLabel();


jButton1 = new javax.swing.JButton();


txtusername = new javax.swing.JTextField();

txtpassword = new javax.swing.JPasswordField();


setDefaultCloseOperation(javax.swing.WindowConstants.EXIT_ON_CLOS

E);

setTitle("Login page");

setResizable(false);

jPanel1.setBackground(new java.awt.Color(204, 255, 204));



31

Office Management System jLabel1.setFont(new java.awt.Font("Times New Roman", 1, 14));

jLabel1.setText("Username");

jLabel2.setFont(new java.awt.Font("Times New Roman", 1, 14));

jLabel2.setText("Password");

jButton1.setText("Login");

jButton1.addActionListener(new java.awt.event.ActionListener() {

public void actionPerformed(java.awt.event.ActionEvent evt) {

jButton1ActionPerformed(evt);

}

});

jButton2.setText("Cancel");




}

});

jLabel3.setFont(new java.awt.Font("Times New Roman", 1, 24)); //

NOI18N

jLabel3.setForeground(new java.awt.Color(255, 255, 255));

jLabel3.setText("OFFICE MANAGEMENT SYSTEM");

javax.swing.GroupLayout jPanel3Layout = new

javax.swing.GroupLayout(jPanel3);

jPanel3.setLayout(jPanel3Layout);

32

Office Management System jPanel3Layout.setHorizontalGroup(

jPanel3Layout.createParallelGroup(javax.swing.GroupLayout.Alignment.LE

ADING)

.addGroup(jPanel3Layout.createSequentialGroup()

.addGap(24, 24, 24)

.addGroup(jPanel3Layout.createParallelGroup(javax.swing.Group

Layout.Alignment.LEADING)

.addComponent(jLabel3,

javax.swing.GroupLayout.PREFERRED_SIZE, 376,

javax.swing.GroupLayout.PREFERRED_SIZE)


.addGroup(jPanel3Layout.createParallelGroup(javax.swing.G

roupLayout.Alignment.LEADING)




.addComponent(jLabel2))

.addPreferredGap(javax.swing.LayoutStyle.ComponentPlace

ment.RELATED)


roupLayout.Alignment.LEADING, false)


.addComponent(jButton1)

.addGap(34, 34, 34)

.addComponent(jButton2))

.addComponent(txtpassword,

javax.swing.GroupLayout.DEFAULT_SIZE, 266, Short.MAX_VALUE)

33

Office Management System .addComponent(txtusername))))

.addContainerGap(30, Short.MAX_VALUE))

);

jPanel3Layout.setVerticalGroup(


ADING)

.addGroup(javax.swing.GroupLayout.Alignment.TRAILING,

jPanel3Layout.createSequentialGroup()

.addGap(40, 40, 40)

.addComponent(jLabel3)

.addPreferredGap(javax.swing.LayoutStyle.ComponentPlacement.

RELATED, 39, Short.MAX_VALUE)


Layout.Alignment.BASELINE)


.addComponent(txtusername,

javax.swing.GroupLayout.PREFERRED_SIZE,

javax.swing.GroupLayout.DEFAULT_SIZE,

javax.swing.GroupLayout.PREFERRED_SIZE))

.addGap(18, 18, 18)




.addComponent(txtpassword,




34

Office Management System .addGap(29, 29, 29)





.addGap(26, 26, 26))

);




jPanel2Layout.setHorizontalGroup(


ADING)


.addGap(141, 141, 141)

.addComponent(jPanel3,





);



ADING)


35







);






ADING)






.addGap(0, 10, Short.MAX_VALUE))

);



ADING)

36

Office Management System .addComponent(jPanel2,


javax.swing.GroupLayout.DEFAULT_SIZE, Short.MAX_VALUE)

);

javax.swing.GroupLayout layout = new

javax.swing.GroupLayout(getContentPane());

getContentPane().setLayout(layout);

layout.setHorizontalGroup(

layout.createParallelGroup(javax.swing.GroupLayout.Alignment.LEADING

)




);

layout.setVerticalGroup(


)




);

pack();

}// </editor-fold>

37

Office Management System private void jButton2ActionPerformed(java.awt.event.ActionEvent evt) {

this.dispose(); // TODO add your handling code here:

}

private void jButton1ActionPerformed(java.awt.event.ActionEvent evt) {

String username = txtusername.getText();

String password = txtpassword.getText();

if(username.equals("")){

JOptionPane.showMessageDialog(null, "Please enter your user name!");

txtusername.requestFocusInWindow();

return;

}

if(password.equals("")){

JOptionPane.showMessageDialog(null, "Please enter your password!");

txtpassword.requestFocusInWindow();

return;

}

if(username.equals("admin") && password.equals("admin"))

{

Home obj = new Home();

obj.setVisible(true);

this.dispose();

}// TODO add your handling code here:

else

{

JOptionPane.showMessageDialog(null, "Your user id or password is

wrong");

txtusername.requestFocusInWindow();

38

Office Management System}

}

/**

* @param args the command line arguments

*/

public static void main(String args[]) {

java.awt.EventQueue.invokeLater(new Runnable() {

public void run() {

new LoginPage().setVisible(true);

}

});

}

// Variables declaration - do not modify

private javax.swing.JButton jButton1;


private javax.swing.JLabel jLabel1;



private javax.swing.JPanel jPanel1;



private javax.swing.JPasswordField txtpassword;

private javax.swing.JTextField txtusername;

// End of variables declaration

}

39


Home Page

40


CODE

/*

41

Office Management System * To change this template, choose Tools | Templates


*/


/**

*

* @author Sony

*/

public class Home extends javax.swing.JFrame {

/**

* Creates new form Home

*/

public Home() {

initComponents();

}

/**

* This method is called from within the constructor to initialize the form.


always

* regenerated by the Form Editor.

*/




42

Office Management System jLabel1 = new javax.swing.JLabel();



jMenuBar1 = new javax.swing.JMenuBar();

jMenu1 = new javax.swing.JMenu();

jMenuItem6 = new javax.swing.JMenuItem();












E);

setTitle("Home page");

jLabel1.setIcon(new

javax.swing.ImageIcon(getClass().getResource("/img/bbb.jpg"))); //

NOI18N


43

Office Management System jLabel2.setFont(new java.awt.Font("Times New Roman", 1, 36)); //

NOI18N


jLabel2.setText(" *OFFICE MANAGEMENT SYSTEM*");






ADING)


.addContainerGap()



.addContainerGap())

);



ADING)



.addContainerGap()



.addContainerGap())

44

Office Management System );

jMenu1.setText("New Item");

jMenuItem6.setText("Enter New Item");

jMenuItem6.addActionListener(new java.awt.event.ActionListener() {


jMenuItem6ActionPerformed(evt);

}

});

jMenu1.add(jMenuItem6);

jMenuBar1.add(jMenu1);

jMenu2.setText("Item Allot");

jMenuItem5.setText("Allot a item");




}

});



jMenu3.setText("Item Recieve");

45

Office Management System jMenuItem4.setText("Recieve a item");




}

});



jMenu4.setText("Item Details");

jMenuItem1.setText("List of all free item");




}

});


jMenuItem2.setText("List of all allot item");




}

});


46

Office Management System jMenuItem3.setText("List of all recieve item");




}

});



jMenu5.setText("Quit");

jMenuItem7.setText("Exit");




}

});



setJMenuBar(jMenuBar1);





47



)

.addGroup(layout.createSequentialGroup()

.addGap(237, 237, 237)


.addContainerGap(javax.swing.GroupLayout.DEFAULT_SIZE,

Short.MAX_VALUE))


.addContainerGap()




.addContainerGap())

);



)




RELATED, javax.swing.GroupLayout.DEFAULT_SIZE,

Short.MAX_VALUE)





48

Office Management System .addContainerGap())

);

pack();

}// </editor-fold>

private void jMenuItem7ActionPerformed(java.awt.event.ActionEvent

evt) {

this.dispose();

}


evt) {

newItem ob = new newItem();

ob.setVisible(true);

}


evt) {

allotItem ob = new allotItem();


}

49

Office Management System private void jMenuItem4ActionPerformed(java.awt.event.ActionEvent

evt) {

recieveItem ob = new recieveItem();


}


evt) {

try {

allFreeItem1 ob = new allFreeItem1();


} catch (Exception e) {

}

}


evt) {

try {

allAllotItem ob = new allAllotItem();

ob.show();


}

}


evt) {

try {

allRecieveItem ob = new allRecieveItem();

50

Office Management System ob.show();


}

// TODO add your handling code here:

}

/**


*/


/* Set the Nimbus look and feel */

//<editor-fold defaultstate="collapsed" desc=" Look and feel setting

code (optional) ">

/* If Nimbus (introduced in Java SE 6) is not available, stay with the

default look and feel.

* For details see

http://download.oracle.com/javase/tutorial/uiswing/lookandfeel/plaf.html

*/

try {

for (javax.swing.UIManager.LookAndFeelInfo info :

javax.swing.UIManager.getInstalledLookAndFeels()) {

if ("Nimbus".equals(info.getName())) {

javax.swing.UIManager.setLookAndFeel(info.getClassName());

break;

}

}

} catch (ClassNotFoundException ex) {

51


java.util.logging.Logger.getLogger(Home.class.getName()).log(java.util.log

ging.Level.SEVERE, null, ex);

} catch (InstantiationException ex) {



} catch (IllegalAccessException ex) {



} catch (javax.swing.UnsupportedLookAndFeelException ex) {



}

//</editor-fold>

/* Create and display the form */


public void run() {

new Home().setVisible(true);

}

});

}




52

Office Management System private javax.swing.JMenu jMenu1;

private javax.swing.JMenu jMenu2;




private javax.swing.JMenuBar jMenuBar1;

private javax.swing.JMenuItem jMenuItem1;









}

Add New Item

53


CODE

/*

54



*/


import java.sql.*;


/**

*

* @author Sony

*/

public class newItem extends javax.swing.JFrame {

Connection con = null;

PreparedStatement ps = null;

int i = 0;

String sq = null;

/**

* Creates new form newItem

*/

public newItem() {

initComponents();

}

/**


55

Office Management System * WARNING: Do NOT modify this code. The content of this method is

always


*/







txtItemNo = new javax.swing.JTextField();


txtDate = new javax.swing.JTextField();



comStatus = new javax.swing.JComboBox();

jScrollPane1 = new javax.swing.JScrollPane();

txtDesc = new javax.swing.JTextArea();






E);

setTitle("Allot Item");

56




NOI18N








ADING)


.addContainerGap()



.addContainerGap())

);



ADING)



.addContainerGap()

57

Office Management System .addComponent(jLabel2,


.addContainerGap())

);


NOI18N

jLabel1.setText("Item No.");


NOI18N

jLabel3.setText("Description");

txtDate.addActionListener(new java.awt.event.ActionListener() {


txtDateActionPerformed(evt);

}

});


NOI18N

jLabel4.setText("Date");


NOI18N

jLabel5.setText("Status");

58

Office Management System comStatus.setModel(new javax.swing.DefaultComboBoxModel(new

String[] { "Select..", "Free", "Allot", "Expire" }));

txtDesc.setColumns(20);

txtDesc.setRows(5);

jScrollPane1.setViewportView(txtDesc);

jButton1.setText("Save");




}

});

jButton2.setText("Back");




}

});

jButton3.setText("Quit");




}

});

59

Office Management System jLabel6.setText("dd/mm/yyyy");






)





.addGap(220, 220, 220)

.addGroup(layout.createParallelGroup(javax.swing.GroupLayout.

Alignment.LEADING)


.addGap(94, 94, 94)


.addGap(18, 18, 18)


.addGap(18, 18, 18)



.addGroup(layout.createParallelGroup(javax.swing.GroupLay

out.Alignment.LEADING)



60





.addComponent(txtDate,



.addGap(37, 37, 37)


.addComponent(comStatus,


javax.swing.GroupLayout.PREFERRED_SIZE)))






.addGap(62, 62, 62)



.addComponent(jScrollPane1,



.addComponent(txtItemNo,


javax.swing.GroupLayout.PREFERRED_SIZE))))

.addContainerGap())

);

61

Office Management System layout.setVerticalGroup(


)






.addGap(40, 40, 40)


Alignment.BASELINE)


.addComponent(txtItemNo,




.addGap(18, 18, 18)


Alignment.LEADING)






.addGap(18, 18, 18)


Alignment.BASELINE)

62

Office Management System .addComponent(jLabel4)

.addComponent(txtDate,





.addGap(27, 27, 27)


Alignment.BASELINE)


.addComponent(comStatus,





RELATED, 43, Short.MAX_VALUE)


Alignment.BASELINE)




.addGap(32, 32, 32))

);

pack();

}// </editor-fold>

private void txtDateActionPerformed(java.awt.event.ActionEvent evt) {

63

Office Management System // TODO add your handling code here:

}


Home ob = new Home();

ob.show();


}



}


sq = "insert into item(itemNo, itemDesc, itemDate, itemStatus)

values('"+txtItemNo.getText()+"','"+txtDesc.getText()

+"','"+txtDate.getText()+"','"+comStatus.getSelectedItem().toString()+"')";

try {

con = connection.makeCon.openDb();

ps = con.prepareStatement(sq);

i = ps.executeUpdate();

if(i>0){

JOptionPane.showMessageDialog(null, "Item Submited

Successfully!");

txtItemNo.setText("");

txtDesc.setText("");

txtDate.setText("");

64

Office Management System comStatus.setSelectedIndex(0);

}

else{

JOptionPane.showMessageDialog(null, "Item Not Submited

Successfully!");

}


JOptionPane.showMessageDialog(null, e.toString());

}

}

/**


*/




code (optional) ">



* For details see


*/

try {

65

Office Management System for (javax.swing.UIManager.LookAndFeelInfo info :



javax.swing.UIManager.setLookAndFeel(info.getClassName());

break;

}

}


java.util.logging.Logger.getLogger(newItem.class.getName()).log(java.util.l

ogging.Level.SEVERE, null, ex);










}

//</editor-fold>



66

Office Management System public void run() {

new newItem().setVisible(true);

}

});

}


private javax.swing.JComboBox comStatus;











private javax.swing.JScrollPane jScrollPane1;

private javax.swing.JTextField txtDate;

private javax.swing.JTextArea txtDesc;

private javax.swing.JTextField txtItemNo;


}

67


Allot Item

68


CODE

/* * To change this template, choose Tools | Templates * and open the template in the editor. */package officemanagementsystem;

import java.sql.*;import javax.swing.JOptionPane;

/** * * @author Sony */public class allotItem extends javax.swing.JFrame {

Connection con = null; Statement st = null; ResultSet rs = null; PreparedStatement ps = null; PreparedStatement pss = null; int i = 0;

/** * Creates new form newItem */ public allotItem() { initComponents();

69

Office Management System }

/** * This method is called from within the constructor to initialize the form. * WARNING: Do NOT modify this code. The content of this method is always * regenerated by the Form Editor. */ @SuppressWarnings("unchecked") // <editor-fold defaultstate="collapsed" desc="Generated Code"> private void initComponents() {

jPanel1 = new javax.swing.JPanel(); jLabel2 = new javax.swing.JLabel(); jLabel1 = new javax.swing.JLabel(); jLabel3 = new javax.swing.JLabel(); txtDate = new javax.swing.JTextField(); jLabel4 = new javax.swing.JLabel(); jLabel5 = new javax.swing.JLabel(); jScrollPane1 = new javax.swing.JScrollPane(); txtDesc = new javax.swing.JTextArea(); jButton1 = new javax.swing.JButton(); jButton2 = new javax.swing.JButton(); jButton3 = new javax.swing.JButton(); txtAllotTo = new javax.swing.JTextField(); jLabel6 = new javax.swing.JLabel(); comItemNo = new javax.swing.JComboBox(); txtStatus = new javax.swing.JTextField(); jLabel7 = new javax.swing.JLabel();

setDefaultCloseOperation(javax.swing.WindowConstants.EXIT_ON_CLOSE); setTitle("Allot Item"); addWindowListener(new java.awt.event.WindowAdapter() { public void windowOpened(java.awt.event.WindowEvent evt) { formWindowOpened(evt); } });


70


jLabel2.setFont(new java.awt.Font("Times New Roman", 1, 36)); // NOI18N jLabel2.setForeground(new java.awt.Color(51, 0, 0)); jLabel2.setText(" *OFFICE MANAGEMENT SYSTEM*");

javax.swing.GroupLayout jPanel1Layout = new javax.swing.GroupLayout(jPanel1); jPanel1.setLayout(jPanel1Layout); jPanel1Layout.setHorizontalGroup( jPanel1Layout.createParallelGroup(javax.swing.GroupLayout.Alignment.LEADING) .addGroup(jPanel1Layout.createSequentialGroup() .addContainerGap() .addComponent(jLabel2, javax.swing.GroupLayout.DEFAULT_SIZE, 990, Short.MAX_VALUE) .addContainerGap()) ); jPanel1Layout.setVerticalGroup( jPanel1Layout.createParallelGroup(javax.swing.GroupLayout.Alignment.LEADING) .addGroup(javax.swing.GroupLayout.Alignment.TRAILING, jPanel1Layout.createSequentialGroup() .addContainerGap() .addComponent(jLabel2, javax.swing.GroupLayout.DEFAULT_SIZE, 69, Short.MAX_VALUE) .addContainerGap()) );

jLabel1.setFont(new java.awt.Font("Times New Roman", 1, 18)); // NOI18N jLabel1.setText("Item No.");

jLabel3.setFont(new java.awt.Font("Times New Roman", 1, 18)); // NOI18N jLabel3.setText("Description");

txtDate.addActionListener(new java.awt.event.ActionListener() { public void actionPerformed(java.awt.event.ActionEvent evt) {

71

Office Management System txtDateActionPerformed(evt); } });

jLabel4.setFont(new java.awt.Font("Times New Roman", 1, 18)); // NOI18N jLabel4.setText("Allot Date");

jLabel5.setFont(new java.awt.Font("Times New Roman", 1, 18)); // NOI18N jLabel5.setText("Status");

txtDesc.setColumns(20); txtDesc.setRows(5); jScrollPane1.setViewportView(txtDesc);

jButton1.setText("Allot"); jButton1.addActionListener(new java.awt.event.ActionListener() { public void actionPerformed(java.awt.event.ActionEvent evt) { jButton1ActionPerformed(evt); } });

jButton2.setText("Back"); jButton2.addActionListener(new java.awt.event.ActionListener() { public void actionPerformed(java.awt.event.ActionEvent evt) { jButton2ActionPerformed(evt); } });

jButton3.setText("Quit"); jButton3.addActionListener(new java.awt.event.ActionListener() { public void actionPerformed(java.awt.event.ActionEvent evt) { jButton3ActionPerformed(evt); } });

txtAllotTo.addActionListener(new java.awt.event.ActionListener() { public void actionPerformed(java.awt.event.ActionEvent evt) { txtAllotToActionPerformed(evt); }

72

Office Management System });

jLabel6.setFont(new java.awt.Font("Times New Roman", 1, 18)); // NOI18N jLabel6.setText("Allot To");

comItemNo.setModel(new javax.swing.DefaultComboBoxModel(new String[] { "Select Item Number.." })); comItemNo.addActionListener(new java.awt.event.ActionListener() { public void actionPerformed(java.awt.event.ActionEvent evt) { comItemNoActionPerformed(evt); } });

txtStatus.addActionListener(new java.awt.event.ActionListener() { public void actionPerformed(java.awt.event.ActionEvent evt) { txtStatusActionPerformed(evt); } });

jLabel7.setText("dd/mm/yyyy");

javax.swing.GroupLayout layout = new javax.swing.GroupLayout(getContentPane()); getContentPane().setLayout(layout); layout.setHorizontalGroup( layout.createParallelGroup(javax.swing.GroupLayout.Alignment.LEADING) .addComponent(jPanel1, javax.swing.GroupLayout.DEFAULT_SIZE, javax.swing.GroupLayout.DEFAULT_SIZE, Short.MAX_VALUE) .addGroup(layout.createSequentialGroup() .addGap(220, 220, 220) .addGroup(layout.createParallelGroup(javax.swing.GroupLayout.Alignment.LEADING) .addGroup(layout.createSequentialGroup() .addComponent(jLabel6) .addGap(103, 103, 103)

73

Office Management System .addComponent(txtAllotTo, javax.swing.GroupLayout.PREFERRED_SIZE, 295, javax.swing.GroupLayout.PREFERRED_SIZE)) .addGroup(layout.createSequentialGroup() .addGap(94, 94, 94) .addComponent(jButton1) .addGap(18, 18, 18) .addComponent(jButton2) .addGap(18, 18, 18) .addComponent(jButton3)) .addComponent(jLabel3) .addGroup(layout.createSequentialGroup() .addGroup(layout.createParallelGroup(javax.swing.GroupLayout.Alignment.LEADING) .addComponent(jLabel4) .addComponent(jLabel5) .addComponent(jLabel1)) .addGap(88, 88, 88) .addGroup(layout.createParallelGroup(javax.swing.GroupLayout.Alignment.LEADING) .addComponent(jScrollPane1, javax.swing.GroupLayout.PREFERRED_SIZE, 378, javax.swing.GroupLayout.PREFERRED_SIZE) .addGroup(layout.createSequentialGroup() .addComponent(txtDate, javax.swing.GroupLayout.PREFERRED_SIZE, 208, javax.swing.GroupLayout.PREFERRED_SIZE) .addGap(27, 27, 27) .addComponent(jLabel7)) .addComponent(comItemNo, javax.swing.GroupLayout.PREFERRED_SIZE, 211, javax.swing.GroupLayout.PREFERRED_SIZE) .addComponent(txtStatus, javax.swing.GroupLayout.PREFERRED_SIZE, 208, javax.swing.GroupLayout.PREFERRED_SIZE)))) .addContainerGap()) ); layout.setVerticalGroup( layout.createParallelGroup(javax.swing.GroupLayout.Alignment.LEADING)

74

Office Management System .addGroup(layout.createSequentialGroup() .addComponent(jPanel1, javax.swing.GroupLayout.PREFERRED_SIZE, javax.swing.GroupLayout.DEFAULT_SIZE, javax.swing.GroupLayout.PREFERRED_SIZE) .addGap(40, 40, 40) .addGroup(layout.createParallelGroup(javax.swing.GroupLayout.Alignment.BASELINE) .addComponent(jLabel1) .addComponent(comItemNo, javax.swing.GroupLayout.PREFERRED_SIZE, javax.swing.GroupLayout.DEFAULT_SIZE, javax.swing.GroupLayout.PREFERRED_SIZE)) .addGap(18, 18, 18) .addGroup(layout.createParallelGroup(javax.swing.GroupLayout.Alignment.LEADING) .addComponent(jLabel3) .addComponent(jScrollPane1, javax.swing.GroupLayout.PREFERRED_SIZE, javax.swing.GroupLayout.DEFAULT_SIZE, javax.swing.GroupLayout.PREFERRED_SIZE)) .addGap(18, 18, 18) .addGroup(layout.createParallelGroup(javax.swing.GroupLayout.Alignment.LEADING) .addComponent(jLabel4) .addGroup(layout.createParallelGroup(javax.swing.GroupLayout.Alignment.BASELINE) .addComponent(txtDate, javax.swing.GroupLayout.PREFERRED_SIZE, javax.swing.GroupLayout.DEFAULT_SIZE, javax.swing.GroupLayout.PREFERRED_SIZE) .addComponent(jLabel7))) .addPreferredGap(javax.swing.LayoutStyle.ComponentPlacement.RELATED, 12, Short.MAX_VALUE) .addGroup(layout.createParallelGroup(javax.swing.GroupLayout.Alignment.BASELINE) .addComponent(jLabel6) .addComponent(txtAllotTo, javax.swing.GroupLayout.PREFERRED_SIZE, javax.swing.GroupLayout.DEFAULT_SIZE, javax.swing.GroupLayout.PREFERRED_SIZE))

75

Office Management System .addGap(18, 18, 18) .addGroup(layout.createParallelGroup(javax.swing.GroupLayout.Alignment.BASELINE) .addComponent(jLabel5) .addComponent(txtStatus, javax.swing.GroupLayout.PREFERRED_SIZE, javax.swing.GroupLayout.DEFAULT_SIZE, javax.swing.GroupLayout.PREFERRED_SIZE)) .addGap(18, 18, 18) .addGroup(layout.createParallelGroup(javax.swing.GroupLayout.Alignment.BASELINE) .addComponent(jButton1) .addComponent(jButton3) .addComponent(jButton2)) .addGap(32, 32, 32)) );

pack(); }// </editor-fold>

private void txtDateActionPerformed(java.awt.event.ActionEvent evt) { // TODO add your handling code here: }

private void jButton2ActionPerformed(java.awt.event.ActionEvent evt) { Home ob = new Home(); ob.show(); this.dispose();// TODO add your handling code here: }

private void jButton3ActionPerformed(java.awt.event.ActionEvent evt) { this.dispose(); // TODO add your handling code here: }

private void txtAllotToActionPerformed(java.awt.event.ActionEvent evt) { // TODO add your handling code here: }

private void formWindowOpened(java.awt.event.WindowEvent evt) { try {

76

Office Management System con = connection.makeCon.openDb(); st = con.createStatement(); rs = st.executeQuery("select itemNo from item where itemstatus = 'Free'"); while (rs.next()) { comItemNo.addItem(rs.getString(1).toString()); } Statement st1 = con.createStatement(); ResultSet rs1 = st1.executeQuery("select itemNo from item"); while (rs1.next()) { // comItemNo.addItem(rs1.getString(1).toString()); } } catch (Exception e) { } // TODO add your handling code here: }

private void comItemNoActionPerformed(java.awt.event.ActionEvent evt) { String ss = comItemNo.getSelectedItem().toString(); try { st = con.createStatement(); rs = st.executeQuery("select itemDesc, itemStatus from item where itemNo = '" + ss + "'"); if (rs.next()) { txtDesc.setText(rs.getString(1)); // comStatus.setSelectedItem(rs.getString(2).toString()); txtStatus.setText(rs.getString(2));

} } catch (Exception e) { //JOptionPane.showMessageDialog(null, e.toString()); } // TODO add your handling code here: }

private void txtStatusActionPerformed(java.awt.event.ActionEvent evt) { // TODO add your handling code here: }

private void jButton1ActionPerformed(java.awt.event.ActionEvent evt) { String status = txtStatus.getText();

77

Office Management System if(status.equals("Free")){ try { String sql = "insert into allot(itemNo, description, allotdate, allotto,status) values('"+ comItemNo.getSelectedItem().toString()+"','"+ txtDesc.getText()+"','"+txtDate.getText()+"','"+txtAllotTo.getText()+"','Allot')"; ps = con.prepareStatement(sql); i = ps.executeUpdate(); if(i>0){ pss = con.prepareStatement("update item set itemstatus = 'Allot' where itemno = '"+comItemNo.getSelectedItem().toString()+"'"); int ii = pss.executeUpdate(); if(ii>0){ JOptionPane.showMessageDialog(null, "Item Alloted successfully"); comItemNo.setSelectedIndex(0); txtDesc.setText(""); txtDate.setText(""); txtAllotTo.setText(""); txtStatus.setText(""); } } } catch (Exception e) { JOptionPane.showMessageDialog(null, e.toString()); } } else{ JOptionPane.showMessageDialog(null, "This item is already alloted or expire"); }

}

/** * @param args the command line arguments */ public static void main(String args[]) { /* Set the Nimbus look and feel */ //<editor-fold defaultstate="collapsed" desc=" Look and feel setting code (optional) ">

78

Office Management System /* If Nimbus (introduced in Java SE 6) is not available, stay with the default look and feel. * For details see http://download.oracle.com/javase/tutorial/uiswing/lookandfeel/plaf.html */ try { for (javax.swing.UIManager.LookAndFeelInfo info : javax.swing.UIManager.getInstalledLookAndFeels()) { if ("Nimbus".equals(info.getName())) { javax.swing.UIManager.setLookAndFeel(info.getClassName()); break; } } } catch (ClassNotFoundException ex) { java.util.logging.Logger.getLogger(newItem.class.getName()).log(java.util.logging.Level.SEVERE, null, ex); } catch (InstantiationException ex) { java.util.logging.Logger.getLogger(newItem.class.getName()).log(java.util.logging.Level.SEVERE, null, ex); } catch (IllegalAccessException ex) { java.util.logging.Logger.getLogger(newItem.class.getName()).log(java.util.logging.Level.SEVERE, null, ex); } catch (javax.swing.UnsupportedLookAndFeelException ex) { java.util.logging.Logger.getLogger(newItem.class.getName()).log(java.util.logging.Level.SEVERE, null, ex); } //</editor-fold>

/* Create and display the form */ java.awt.EventQueue.invokeLater(new Runnable() { public void run() { new allotItem().setVisible(true); } }); } // Variables declaration - do not modify private javax.swing.JComboBox comItemNo;

79

Office Management System private javax.swing.JButton jButton1; private javax.swing.JButton jButton2; private javax.swing.JButton jButton3; private javax.swing.JLabel jLabel1; private javax.swing.JLabel jLabel2; private javax.swing.JLabel jLabel3; private javax.swing.JLabel jLabel4; private javax.swing.JLabel jLabel5; private javax.swing.JLabel jLabel6; private javax.swing.JLabel jLabel7; private javax.swing.JPanel jPanel1; private javax.swing.JScrollPane jScrollPane1; private javax.swing.JTextField txtAllotTo; private javax.swing.JTextField txtDate; private javax.swing.JTextArea txtDesc; private javax.swing.JTextField txtStatus; // End of variables declaration }

80

Office Management SystemRecived Item

Code

81


/*



*/


import java.sql.*;


/**

*

* @author Sony

*/

public class recieveItem extends javax.swing.JFrame {

Connection con = null;

Statement st = null;

ResultSet rs = null;

PreparedStatement ps, pss = null;

String sql = null;

int i = 0;

/**

* Creates new form newItem

*/

public recieveItem() {

initComponents();

82


/**



always


*/







txtAllotDate = new javax.swing.JTextField();






txtAllotedPerson = new javax.swing.JTextField();


txtRecieveDate = new javax.swing.JTextField();


txtStatus = new javax.swing.JTextField();

comItemNo = new javax.swing.JComboBox();


83

Office Management System jLabel8 = new javax.swing.JLabel();


E);

setTitle("Recieve Item");

addWindowListener(new java.awt.event.WindowAdapter() {

public void windowOpened(java.awt.event.WindowEvent evt) {

formWindowOpened(evt);

}

});



NOI18N








ADING)


.addContainerGap()

84

Office Management System .addComponent(jLabel2,


.addContainerGap())

);



ADING)



.addContainerGap()



.addContainerGap())

);


NOI18N

jLabel1.setText("Item No.");

txtAllotDate.addActionListener(new java.awt.event.ActionListener() {


txtAllotDateActionPerformed(evt);

}

});


NOI18N

85

Office Management System jLabel4.setText("Allot Date");


NOI18N

jLabel5.setText("Status");

jButton1.setText("Recieve");




}

});

jButton2.setText("Back");




}

});

jButton3.setText("Quit");




}

});

86

Office Management System txtAllotedPerson.addActionListener(new

java.awt.event.ActionListener() {


txtAllotedPersonActionPerformed(evt);

}

});


NOI18N

jLabel6.setText("Alloted Person");

txtRecieveDate.addActionListener(new java.awt.event.ActionListener()

{


txtRecieveDateActionPerformed(evt);

}

});


NOI18N

jLabel7.setText("Recieve Date");

comItemNo.setModel(new javax.swing.DefaultComboBoxModel(new

String[] { "Select Item Number.." }));

comItemNo.addActionListener(new java.awt.event.ActionListener() {


comItemNoActionPerformed(evt);

}

87









)





.addGap(220, 220, 220)


Alignment.LEADING)



.addGap(92, 92, 92)


.addGap(18, 18, 18)


.addGap(18, 18, 18)


88

Office Management System .addGroup(layout.createSequentialGroup()




.addGroup(layout.createParallelGroup(javax.swing.Grou

pLayout.Alignment.LEADING)




.addGap(89, 89, 89)

.addGroup(layout.createParallelGroup(javax.swing.Grou

pLayout.Alignment.TRAILING, false)

.addComponent(txtStatus,

javax.swing.GroupLayout.Alignment.LEADING,


.addComponent(txtAllotDate,



.addComponent(txtAllotedPerson,



.addComponent(txtRecieveDate,



.addComponent(comItemNo,

javax.swing.GroupLayout.Alignment.LEADING, 0,

javax.swing.GroupLayout.DEFAULT_SIZE, Short.MAX_VALUE)))


89





.addComponent(jLabel8))))

.addContainerGap())

);



)






.addGap(40, 40, 40)


Alignment.BASELINE)


.addComponent(comItemNo,




.addGap(18, 18, 18)


Alignment.BASELINE)


90

Office Management System .addComponent(txtStatus,




.addGap(18, 18, 18)


Alignment.BASELINE)


.addComponent(txtAllotDate,





.addGap(26, 26, 26)


Alignment.BASELINE)


.addComponent(txtAllotedPerson,




.addGap(26, 26, 26)


Alignment.BASELINE)


.addComponent(txtRecieveDate,


91

Office Management Systemjavax.swing.GroupLayout.DEFAULT_SIZE,



.addGap(52, 52, 52)


Alignment.BASELINE)





);

pack();

}// </editor-fold>

private void txtAllotDateActionPerformed(java.awt.event.ActionEvent

evt) {


}

private void

txtAllotedPersonActionPerformed(java.awt.event.ActionEvent evt) {


}

private void txtRecieveDateActionPerformed(java.awt.event.ActionEvent

evt) {


92



Home ob = new Home();

ob.show();


}



}

private void formWindowOpened(java.awt.event.WindowEvent evt) {

try {

con = connection.makeCon.openDb();

st = con.createStatement();

rs = st.executeQuery("select itemno from allot where status =

'Allot'");

while (rs.next()) {

comItemNo.addItem(rs.getString(1).toString());

}


}

}

93

Office Management System private void comItemNoActionPerformed(java.awt.event.ActionEvent

evt) {

String ss = comItemNo.getSelectedItem().toString();

//if(txtStatus.getText().equals("Allot")){

try {

st = con.createStatement();

rs = st.executeQuery("select allotdate, allotto,status from allot where

itemNo = '" + ss + "' and status = 'Allot'");

if (rs.next()) {

txtStatus.setText("Allot");

txtAllotDate.setText(rs.getString(1));

txtAllotedPerson.setText(rs.getString(2));

}


//JOptionPane.showMessageDialog(null, e.toString());

}

//}

//else{

//JOptionPane.showMessageDialog(null, "This item is not alloted to

anyone");

//}// TODO add your handling code here:

}


if(txtStatus.getText().equals("Allot")){

94

Office Management System try {

sql = "insert into recieve(itemno, allotdate, allotperson,

recievedate) values('"+

comItemNo.getSelectedItem().toString()+"','"+

txtAllotDate.getText()+"','"+

txtAllotedPerson.getText()+"','"+txtRecieveDate.getText()

+"')";

ps = con.prepareStatement(sql);

i = ps.executeUpdate();

if (i > 0) {

pss = con.prepareStatement("update item set itemstatus = 'Free'

where itemno = '" + comItemNo.getSelectedItem().toString() + "'");

PreparedStatement pss1 = con.prepareStatement("update allot

set status = 'Recieve' where itemno = '" +

comItemNo.getSelectedItem().toString() + "' and status = 'Allot'");

//pss = con.prepareStatement("update allot set status = 'Recieve'

where itemno = '" + comItemNo.getSelectedItem().toString() + "'");

pss1.executeUpdate();

int ii = pss.executeUpdate();

if (ii > 0) {

JOptionPane.showMessageDialog(null, "Item Recieved

successfully");

comItemNo.setSelectedIndex(0);

txtStatus.setText("");

txtAllotDate.setText("");

txtAllotedPerson.setText("");

txtRecieveDate.setText("");

95


}


JOptionPane.showMessageDialog(null, e.toString());

}

}

else{

JOptionPane.showMessageDialog(null, "This item is not alloted yet!");

}


}

/**


*/




code (optional) ">



* For details see


*/

try {

for (javax.swing.UIManager.LookAndFeelInfo info :



96

Office Management System javax.swing.UIManager.setLookAndFeel(info.getClassName());

break;

}

}


java.util.logging.Logger.getLogger(recieveItem.class.getName()).log(java.ut

il.logging.Level.SEVERE, null, ex);










}

//</editor-fold>



public void run() {

new recieveItem().setVisible(true);

}

97


}


private javax.swing.JComboBox comItemNo;













private javax.swing.JTextField txtAllotDate;

private javax.swing.JTextField txtAllotedPerson;

private javax.swing.JTextField txtRecieveDate;

private javax.swing.JTextField txtStatus;


}

98


List of Allot Item

99


Code

100




*/

/*

* AllPurchaseBill.java

*

*/


import java.sql.Connection;

import java.sql.DriverManager;

import java.sql.PreparedStatement;

import java.sql.ResultSet;

import java.util.Vector;

/**

*

* @author Sivesh

*/

public class allAllotItem extends javax.swing.JFrame {

private Vector<Vector<String>> data;

private Vector<String> header;

/** Creates new form AllPurchaseBill */

public allAllotItem() throws Exception{

data = getEmployee();

header = new Vector<String>();

101

Office Management System header.add("ItemNo");

header.add("Description");

header.add("Date");

header.add("Alloted to person");

initComponents();

}





*/








jTable1 = new javax.swing.JTable();



102



E);



NOI18N


jLabel1.setText("LIST OF ALL ALLOTED ITEM");

jButton1.setText("BACK");




}

});

jTable1.setModel(new javax.swing.table.DefaultTableModel(

data,header

));

jScrollPane1.setViewportView(jTable1);

jButton2.setText("EXIT");




}

103



NOI18N








ADING)




.addComponent(jScrollPane1)





.addContainerGap()



.addGap(283, 283, 283)



104



.addGap(46, 46, 46)

.addComponent(jButton2)))

.addGap(0, 0, Short.MAX_VALUE)))

.addContainerGap())

);



ADING)


.addContainerGap()





RELATED)


.addGap(25, 25, 25)





RELATED)




105

Office Management System .addComponent(jButton2))


);






)







);



)




);

pack();

106

Office Management System }// </editor-fold>




this.dispose();// TODO add your handling code here:

}



}

/**


*/

public Vector getEmployee()throws Exception

{

Vector<Vector<String>> employeeVector = new

Vector<Vector<String>>();

Class.forName("java.sql.Driver");

Connection con =

DriverManager.getConnection("jdbc:mysql://localhost:3306/office", "root",

"root");

PreparedStatement pre = con.prepareStatement("select itemno,

description, allotdate, allotto from allot");

ResultSet rs = pre.executeQuery();

107

Office Management Systemwhile(rs.next())

{

Vector<String> employee = new Vector<String>();

employee.add(rs.getString(1)); //Empid

employee.add(rs.getString(2)); //name

employee.add(rs.getString(3)); //position

employee.add(rs.getString(4));

//employee.add(rs.getString(5));


//employee.add(rs.getString(4)); //department

employeeVector.add(employee);

}

/*Close the connection after use (MUST)*/

return employeeVector;

}



public void run() {

try

{

new allAllotItem().setVisible(true);

}

catch(Exception e)

{

e.printStackTrace();

}

108


});

}








private javax.swing.JTable jTable1;


}

List of Free Item

109


Code

110




*/

/*


*

*/







/**

*

* @author Sivesh

*/

public class allFreeItem1 extends javax.swing.JFrame {




public allFreeItem1() throws Exception{



111

Office Management System header.add("ItemID");

header.add("ItemName");

header.add("ItemPrice");

header.add("CustomerName");

initComponents();

}





*/











112



E);



NOI18N


jLabel1.setText("LIST OF ALL ITEM");





}

});


data,header

));






}

113



NOI18N








ADING)









.addContainerGap()



.addGap(283, 283, 283)



114



.addGap(46, 46, 46)



.addContainerGap())

);



ADING)


.addContainerGap()





RELATED)


.addGap(25, 25, 25)





RELATED)




115



);






)







);



)




);

pack();

116






}



}

/**


*/


{




Connection con =


"root");

PreparedStatement pre = con.prepareStatement("select * from item ");


while(rs.next())

117

Office Management System{










}



}



public void run() {

try

{

new allFreeItem1().setVisible(true);

}

catch(Exception e)

{


}

}

118


}










}

List of all Recived Item

119


Code

/*

120



*/

/*


*

*/







/**

*

* @author Sivesh

*/

public class allRecieveItem extends javax.swing.JFrame {




public allRecieveItem() throws Exception{



// header.add("ID");

121

Office Management System header.add("Item No");

//header.add("Description");

header.add("AllotDate");

header.add("Allot Person");

header.add("Recieve Date");

//header.add("");

initComponents();

}





*/











122



E);



NOI18N


jLabel1.setText("LIST OF ALL RECIEVE ITEM");





}

});


data,header

));






}

123



NOI18N








ADING)









.addContainerGap()



.addGap(283, 283, 283)



124



.addGap(46, 46, 46)



.addContainerGap())

);



ADING)


.addContainerGap()





RELATED)


.addGap(25, 25, 25)





RELATED)




125



);






)







);



)




);

pack();

126






}



}

/**


*/


{




Connection con =


"root");

PreparedStatement pre = con.prepareStatement("select itemno, allotdate,

allotperson, recievedate from recieve");


127

Office Management Systemwhile(rs.next())

{










}



}



public void run() {

try

{

new allRecieveItem().setVisible(true);

}

catch(Exception e)

{


}

128


});

}










}

Scope of Future Application

This project can be used in the office after adding some more useful modules

in the Project for which Office Management System are providing services.

Utmost care and back-up procedures must be established to ensure 100%

successful Implementation of the computerized Office system. In case of

system failure, the organization should be in a position to process the

transaction with another organization or if the worst comes to the worst, it

should be in a position to complete it manually.

129


Scope of Improvement

Now a days Office Management System are providing many other facilities,

this project can also be improved with the improvement in the Office

System.

Utmost care and back-up procedures must be established to ensure 100%

successful Implementation of the computerized office system. In case of

system failure, the Organization should be in a position to process the

130

Office Management Systemtransaction with another organization Or if the worst comes to the worst, it

should be in a position to complete it manually.

131


CONCLUSION

Our project is only a humble venture to satisfy the needs in a

Office . Several user friendly coding have also adopted. This package

shall prove to be a powerful package in satisfying all the requirements of

the organization.

The objective of software planning is to provide a frame work that

enables the manger to make reasonable estimates made within a

limited time frame at the beginning of the software project and should be

updated regularly as the project progresses. Last but not least it is no the

work that played the ways to success but ALMIGHTY

132


BIBLIOGRAPHY

ITEMS REFERRED

The following Items were used extensively for the project development

and implementation.

1.”The Complete Reference Java2” Tata McGraw-Hill publishing

Company Limited. By Herbert Schildt.

2. “Software Engineering, A Practitioner’s Approach” Tata McGraw-Hill

Publishing Company Limited. By Roger S. Pressman.

3. “PL/SQL”. By Ivan Bayross.

WEBSITES REFERRED

The following links were searched and exploited extensively for the

project development and implementation.

1. http://www.java.sun.com/products\java

2. http://www.jakarta.apache.org

3. http://www.javaworld.com/

4. http://www.java2s.com/

133

http://www.java2s.com/

http://www.javaworld.com/

http://www.jakarta.apache.org/

http://www.java.sun.com/products%5Cjava

officemanagementsystem (1)

Documents

work system

office item

data protection

disposition of data

data integrity

validity of data

data security

final receiving system