office systems training. schedule videos event rules ★ network & build relationships ★ focus...
TRANSCRIPT
Office Systems Training
Schedule
Videos
Event Rules
★ Network & Build Relationships★ Focus★ Have Fun...
Developing Into The Complete Investor
Software Programs You Must Learn
★ Operating System★ Windows 7 / Vista / Snow Leopard
★ Excel★ Word★ Powerpoint / Keynote★ Quickbooks★ Camtasia / Screen Flow / iMovie★ Word Press★ Google Calendar / Docs
Social Networking Platforms You Must
Master★ Facebook★ Twitter★ Linked In
Online Websites
★ Multiple Listing Service★ Zillow, Trulia, Cyberhomes★ Property Card Websites★ Tax Assessors Database & Property Records★ Craigslist★ Elance.com / odesk.com
Divisions of the Business★ Marketing Division★ Acquisition Division★ Loss Mitigation Division★ Financing Division★ Project Management Division★ Sales Division★ Property Management Division★ Business Management Division★ Business Development Division
Skill Sets to Be Developed★ Curiosity★ Strategic with Your Time★ Communication & Networking Skills★ Negotiation & Sales★ Comfort with Technology★ Management Skills★ Systemic Thinking
Time Blocking for Full Time InvestorsTime Blocking for Full Time Investors
8:00 to 9:00AM – Education8:00 to 9:00AM – Education
9:00 to 11:00AM – Deal Follow Up9:00 to 11:00AM – Deal Follow Up
11:00 to 1:00PM – Deal Evaluation11:00 to 1:00PM – Deal Evaluation
1:00 to 3:00PM – Business Building1:00 to 3:00PM – Business Building
3:00 to 5:00PM – Project Management3:00 to 5:00PM – Project Management
5:00 to 6:00PM – Marketing & Organization5:00 to 6:00PM – Marketing & Organization
Hiring Your First Assistant
Assistant
★ Marketing Fulfillment★ Pre-screening Seller Leads★ Pre-screening Buyer Leads★ Database Entry & Website Updates★ Networking Events★ Errand Running & Mail Management
Assistant- Marketing Fulfillment
★ Bandit Sign Campaigns★ Pre-Foreclosure Door Packets★ Direct Mail Fulfillment Campaigns★ Agent Relationship Campaigns★ MLS Daily Searches / Auctions★ Daily Twitter & Facebook Updates★ Online Campaigns
★ Craigslist Ads - Rewrite & Post ★ Video Ads - Tag & Post★ Blogging - Weekly Blog Post
Assistant- PreScreening Seller Leads
★ Prescreen leads & put into FreedomSoft★ Create Comp Packages★ Run MLS comparables - Save PDF★ Pull Property card★ Run Non-MLS Comparables★ Grade the Lead & Exit Strategy★ Print Comp Package
★ Refer Leads to Other Parties★ Set Appointments & Report on Leads
Take Incoming Leads
Print Comp Packet w/ Attachments
Assistant- PreScreening Buyer Leads
★ Prescreen buyer leads & put into FreedomSoft★ Create buyer profiles★ Basic mortgage application information★ Transfer leads to mortgage broker
★ Nurture buyers★ Non-sales ready buyers into email campaigns
★ List Building★ Generate buyer leads online
Take Incoming Buyer Leads
Assistant- Database Entry & Website Updates
★ Database Entry★ Update Seller/Buyer leads in FreedomSoft★ Three new relationships a week★ Report on contacts added each week
★ Website Updates★ Update properties for sale★ Execute marketing campaigns★ Advertise properties for sale★ Add new content to site
Assistant- Networking Events
★ Attend one to two networking events a week★ Create new relationships★ Create new buyer leads
★ Auctions★ Create new buyer leads★ Make offers
Assistant- Errands & Mail Management
★ Errands★ Anything that will FREE up more time
★ Mail Managment★ Sorting Mail★ Bill Paying
Assistant- Pay Scale
★ $15 an hour★ 3-6 months - 1099 Them
★ $35,000 a year★ Incentive Scales
★ 1% of property values sold - Retail Deals★ $500 a closing for - Wholesale Deals★ $500 a closing for - Buy & Hold Deals
Preparing to Hire Someone
Hiring Employee KeysHiring Employee Keys
★ Create a Job DescriptionCreate a Job Description
★Make sure the position fits the personalityMake sure the position fits the personality
★ Mind Map Out Job ResponsibilitiesMind Map Out Job Responsibilities
★Always have default jobsAlways have default jobs
★ Do Not Fill Slots w/ Underachievers Do Not Fill Slots w/ Underachievers
★Deadly to BusinessesDeadly to Businesses
★ Create Positions for Talented PeopleCreate Positions for Talented People
Qualities I Look ForQualities I Look For
Ability to SellAbility to Sell Supreme OrganizationSupreme Organization Ability to Handle People & CommunicateAbility to Handle People & Communicate Ability to Follow a SystemAbility to Follow a System Tech SavvyTech Savvy Hard WorkingHard Working Interest in the BusinessInterest in the Business Ability to Complete ProjectsAbility to Complete Projects
Finding & Screening Employees
Finding EmployeesFinding Employees
Business Associates You Have Dealt WithBusiness Associates You Have Dealt With
Referrals from Other SourcesReferrals from Other Sources
Craigslist.orgCraigslist.org
Online ResourcesOnline Resources
Interviewing Employees
Interviewing EmployeesInterviewing Employees
Employee Training
Software Training
★ Operating System★ Windows 7 / Vista / Snow Leopard
★ Excel★ Word★ Powerpoint / Keynote★ Quickbooks★ Camtasia / Screen Flow / iMovie★ Word Press★ Google Calendar / Docs
Real Estate & Business Training Real Estate & Business Training
★ BooksBooks
★““E-Myth Revisited” – Michael GerberE-Myth Revisited” – Michael Gerber
★““Secrets of Closing the Sale” – Zig ZiglarSecrets of Closing the Sale” – Zig Ziglar
★Marketing CourseMarketing Course
★Wholesaling CourseWholesaling Course
★Rehabbing CourseRehabbing Course
Essential Office TrainingEssential Office Training
★Answering PhonesAnswering Phones
★Taking Incoming Seller LeadsTaking Incoming Seller Leads
★Taking Incoming Buyer LeadsTaking Incoming Buyer Leads
★Pulling Comps on PropertiesPulling Comps on Properties
★Evaluating Deal BasicsEvaluating Deal Basics
★Hold Weekly Trainings!Hold Weekly Trainings!
Training PhilosophyTraining Philosophy
★ Hold Weekly SessionsHold Weekly Sessions
★ Create Ongoing Educational PlansCreate Ongoing Educational Plans
★ Don’t Hold BackDon’t Hold Back
★ Specialize for the PositionSpecialize for the Position
★ Let key employees create income streamsLet key employees create income streams
Office EnvironmentOffice Environment
★ Work space environments are importantWork space environments are important
★ Training by listeningTraining by listening
★ Technology Set UpTechnology Set Up
★ Foster communication & competitionFoster communication & competition
The Million Dollar Office
““If you think you can do a If you think you can do a thing or your think you can’t thing or your think you can’t
do a thing…your right!” do a thing…your right!”
– Henry Ford– Henry Ford
Struggle, Confusion, Constant Work
Consistent Work with Payoff
FinancialFreedom
Technician
Manager
Entrepreneur
True Freedom
Million Dollar Office
★ Business Owner - Entrepreneur★ Assistant/Marketing Director - Technician ★ Head of Acquisitions - Technician★ Loss Mitigator - Technician★ Project Manager - Technician★ Head of Sales - Technician★ Office Manager - Manager
Head of Acquisitions
Head of Acquisitions
★ Main Job Description★ Wholesale, Rehab, Rental - Acquistions
★ Lead Management - Sellers★ Deal Evaluation ★ Contract Management★ Acquisition Processing
★ Processing checklists, due-diligence, title work, seller communication, attorney-title company communication, closing preparation
Head of Acquisitions- Reporting
★ Weekly Reporting
★ Leads taken
★ REO’s/MLS/Auction Properties Analyzed
★ Seller Meetings Taken & Closed
★ Offers Made
★ Contract Stages of Existing Deals
Head of Acquisitions- Pay Scale
★ $20 an hour★ 3-6 months - 1099 Them
★ $40,000★ Incentive Scales
★ 10% of Wholesale Deal Profit★ 1 to 2% of Rehab Deals or 5 -10% of Profit★ $500 a closing for - Buy & Hold Deals
Loss Mitigator
Loss Mitigator
★ Main Job Description★ Short Sale Negotiations
★ Lead Management - Short Sale Leads★ Short Sale Deal Evaluation ★ Loss Mitigation
★ Gather seller paperwork, create short sale package, communicate with bank, handle BPO, handle the closing
Loss Mitigator- Reporting
★ Weekly Reporting
★ New leads taken
★ New files under contract
★ Stages of existing short sale files
★ Short sales accepted
Loss Mitigator- Pay Scale
★ $18 to $20 an hour★ 3-6 months - 1099 Them
★ $35,000 to $40,000★ Incentive Scales
★ 10% of Wholesale Deal Profit★ 1 to 2% of Rehab Deals or 5 -10% of Profit★ $500 a closing for - Buy & Hold Deals★ $250 per listing sale
Project Manager
Project Manager
★ Main Job Description★ Project Management for Rehab Deals★ Property Manager
★ Contractor Team Building★ Rehab Management★ Property Management - 15 units or less
Project Manager- Reporting
★ Weekly Reporting
★ New rehabs
★ Stages of existing rehabs
★ Construction budgeting
★ Monthly rental updates/vacancies
Project Manager- Pay Scale
★ $18 to $20 an hour★ 3-6 months - 1099 Them
★ $35,000 to $40,000★ Incentive Scales
★ 1 to 2% of Rehab Deals or 5 -10% of Profit
Head of Sales
Head of Sales
★ Main Job Description★ Sell Retail & Wholesale Properties★ Sell Listings★ Build Your Buyers List
★ Marketing for Buyers★ Property Showings★ Buyer Contract Management★ Sales Processing★ Project Management / Acquisitions if not busy
Head of Sales- Reporting
★ Weekly Reporting
★ Buyers list growth
★ New properties for sale
★ Marketing plan
★ Stages of existing closings
★ Listings sold
Head of Sales- Pay Scale
★ $18 to $20 an hour★ 3-6 months - 1099 Them
★ $35,000 to $40,000★ Incentive Scales
★ 1 to 2% of sales★ Straight commission if they do listings
Office Manager
Office Manager
★ Main Job Description★ Employee Management & Training
★ Office Management & Organization
★ Marketing Management
★ Acquisition Lead Management
★ Sales Processing Management
★ Bookeeping/Payroll
★ Meetings & Business Development
Office Manager - Reporting
★ Weekly Reporting
★ Business Owner Meeting
★ Employee Problems
★ Payroll & Monthly P&L’s
★ Training Systems
Office Manager- Pay Scale
★ $25 to $30 an hour★ 3-6 months - 1099 Them
★ $50,000 to $75,000★ Incentives based on profitability
Business Owner
Business Owner
★ Main Job Description★ Entrepreneur
★ Business Development
★ Accounting & Legal
★ Future Income Streams
★ Business Processes & System Development
★ Staff Training & Education
★ Strategic Networking
Business Owner - Reporting
★ Weekly Reporting
★ New Business Processes
★ Future Business Opportunities
★ Financial Reporting & Pay Scales
★ Problem Trouble Shooting
Other Positions
Other Positions
Interns
Bookkeeper
Property Manager
Virtual Assistants - Marketing Fulfillment
Bandit Sign/Door Knockers/Temps
Creating Marketng Fulfillment Plans
Goal Setting
Why Goals Aren’t SetWhy Goals Aren’t Set
1.1. They Hold You AccountableThey Hold You Accountable
2.2. Not Knowing What Steps to TakeNot Knowing What Steps to Take
3.3. Life Appears and Interrupts UsLife Appears and Interrupts Us
4.4. Lack of CommitmentLack of Commitment
5.5. Seems HokeySeems Hokey
Goal Setting For Your Goal Setting For Your OfficeOffice
Weekly GoalsWeekly Goals
Numeric GoalsNumeric Goals
Accountability to OthersAccountability to Others
Weekly GoalsWeekly Goals
Business GoalsBusiness Goals -“IN” Your Business Goals-“IN” Your Business Goals
Direct Revenue GoalsDirect Revenue Goals
2 Houses a Week Under Contract2 Houses a Week Under Contract
2 Listings a Week Under Contract2 Listings a Week Under Contract
Other ExamplesOther Examples
10 Leads a Week10 Leads a Week
10 Offers on Properties10 Offers on Properties
Business Development Business Development GoalsGoals
-“ON” Your Business Goals-“ON” Your Business Goals
Goals to Work “On” Your BusinessGoals to Work “On” Your Business
6 Hours Working on Door Knocking 6 Hours Working on Door Knocking SystemSystem
Create System for Research to Grab a List Create System for Research to Grab a List to Direct Mail Toto Direct Mail To
Education GoalsEducation Goals
Depends on Your ScheduleDepends on Your Schedule Depends on Your Modality of LearningDepends on Your Modality of Learning
1 Book a Week1 Book a Week 4 CD’s a Week 4 CD’s a Week
Holding Yourself AccountableHolding Yourself Accountable
Post Your GoalsPost Your Goals
Tell Others Your GoalsTell Others Your Goals
Create Rewards for Monthly GoalsCreate Rewards for Monthly Goals
Create Penalties for Not Achieving GoalsCreate Penalties for Not Achieving Goals
Weekly Goals 1Weekly Goals 1stst Year Year• 40% Marketing Development & Education40% Marketing Development & Education
• 20% Wholesaling Business Systems20% Wholesaling Business Systems
• 10% Rehabbing Business Systems10% Rehabbing Business Systems
• 10% Other Niche Education10% Other Niche Education
• 10% Networking & Forming Relationships10% Networking & Forming Relationships
• 5% Technology5% Technology
• 5% Team Development5% Team Development
