Republic Age Philippines

General illEs City

OFFICE OF THE SANGGUNIANG PANLUNGSOD HOME OF THE

CHAMPIONS

EXCERPT FROM THE MINUTES OF THE 83 RD REGULAR SESSION OF THE 17TH SANGGUNIANG PANLUNGSOD, CITY OF GENERAL SANTOS, HELD AT THE

SANGGUNIANG PANLUNGSOD SESSION HALL ON TUESDAY, MARCH 24, 2015.

PRESENT:

Hon. Dominador S. Lagare III Hon. Ramon R. Melliza Hon. Franklin M. Gacal, Jr. Hon. Rosalita T. Nunez Hon. Shandee Theresa L. Pestano Hon. Brix T. Tan Hon. Arturo C. Cloma Hon. Richard L. Atendido Hon. Eduardo D. Leyson IV Hon. Mario U. Empal Hon. Rogelio D. Pacquiao

ABSENT:

Hon. Shirlyn L. Banas-Nograles Hon. Elizabeth B. Bagonoc Hon. Vivencio E. Dinopol Hon. Marius Orlando A. Oco

City Councilor & Presiding Officer City Councilor City Councilor City Councilor City Councilor City Councilor City Councilor City Councilor City Councilor City Councilor (Indigenous Peoples Representative) City Councilor (President, Liga ng mga Barangay)

City Vice Mayor (OIC — City Mayor) City Councilor (OL) City Councilor (OL) City Councilor (OL)

WHEREAS, the 1987 Philippine Constitution provides that the right of the people to information on matters of public concern shall be recognized, access to official records, and to documents and papers pertaining to official acts, transactions, or decisions, as well as to government research data used as basis for policy development, shall be afforded the citizen;

WHEREAS, the 1987 Philippine Constitution likewise declares that the State shall give priority to education, science and technology, arts, culture, and sports to foster patriotism and nationalism, accelerate social progress, and promote total human liberation and development;

WHEREAS, RA 7743, otherwise known as An Act Providing For The Establishment Of Congressional, City And Municipal Libraries, promotes the moral and intellectual well-being of the people, elevate the literacy level of every Filipino to the end that illiteracy is eradicated, and recognize the vital role of knowledge and information in nation-building;

WHEREAS, RA 9246, otherwise known as the "The Philippine Librarianship Act of 2003" declares that the State recognizes the essential role of librarianship as a profession in developing the intellectual capacity of the citizenry thus making library service a regular component for national development;

WHEREAS, RA 9470, otherwise known as the "National Archives of the Philippines Act of 2007" declares the policy of the State to protect, conserve, promote and popularize the nation's historical and cultural heritage and resources;

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WHEREAS, this Sanggunian has enacted Ordinance No. 08, Series of 1992, which transferred the supervision of the City Public Library from the City Mayor's Office to the Office of the Sangguniang Panlungsod, thereby making the Secretary to the Sanggunian the custodian of the local archives and the local library, pursuant to Sec. 469 of RA 7160 otherwise known as the Local Government Code of 1991;

WHEREAS, under the present organizational structure and plantilla of personnel of the Local Government Unit of General Santos City, the management and supervision of the Public Library is under the Office of the Sangguniang Panlungsod and its personnel are appointed by the City Vice-Mayor;

WHEREAS, this Sanggunian deems it necessary to amend certain provisions of Ordinance No. 10, Series of 2005 to make it more responsive, relevant, and dynamic to further strengthen the structure and role of the City Public Library towards pursuing the intends of RA 7743;

WHEREAS, this Sanggunian further deems it essential and imperative to modernize the City Public Library by making it more attuned to the latest technological advancement available in the digital information age thus enabling efficient and effective delivery of its services to the public;

WHEREAS, this Sanggunian furthermore deems it crucial to provide utmost priority for the preservation of the city's public documents and records, not only as fundamental instruments for efficient and effective governance but also as essential tool for the preservation of the city's history and cultural memory pursuant to the declared policy of RA 9470;

NOW, THEREFORE, on motion of the City Councilor Rosalita T. Nunez, MNSA, Ph.D., duly seconded by the City Councilors Ramon R. Melliza and Shandee Theresa 0. Llido - Pestano, be it-

RESOLVED, as it is hereby resolved, to enact this Ordinance:

ORDINANCE NO. 03 Series of 2015

AN ORDINANCE MODERNIZING AND STRENGTHENING THE STRUCTURE AND ROLE OF LIBRARIANSHIP OF THE GENERAL SANTOS CITY PUBLIC LIBRARY

Hon. Shirlyn L. Banas-Nograles — Author Hon. Rosalita T. Nufiez, MNSA, Ph.D., Hon. Ramon R. Melliza

and Hon. Elizabeth B. Bagonoc — Co-Authors

Be it ordained by the 17" Sangguniang Panlungsod of the City of General Santos, that:

Section 1. Short Title.- This Ordinance shall be known as the "Modernization of the General Santos City Public Library Ordinance of 2015."

Section 2. Definition of Terms.- For the purpose of this Ordinance, the following terms shall be understood hereinafter to mean as:

Ordinance No. 03, series of 2015 Page 2 11-1\

a. Archives — refer to public records, papers, periodicals, books or other items, articles or materials, whether in the form of electronic, audio-visual or print, which by their nature and characteristics have enduring value, that have been selected for permanent preservation.

b. Public Records — refer to records or classes of records, in any form, in whole or in part, created or received by a government agency in the conduct of its affairs, and have been retained by that government agency or its successors as evidence or because of the information contained therein.

c. Practice of Librarianship — refers to the performance of the library's functions, which shall include, but not limited to the following:

1) Selection and acquisition of multi-media sources of information which would best respond to clientele's need for adequate, relevant and timely information;

2) Cataloguing and classification of knowledge or sources of information into relevant organized collections and creation of local databases for speedy access, retrieval or delivery of information;

3) Development of computer-assisted/computer-backed up information systems which would permit online and network services;

4) Establishment of library system and procedures; dissemination of information; rendering of information, reference and research assistance archiving; and education of users;

5) Teaching, lecturing and reviewing in library, archives and information science subjects, including subjects given in the licensure examination;

6) Rendering of services involving technical knowledge/expertise in abstracting, indexing, cataloguing and classifying or preparing of bibliographies, subject authority lists, thesauri and union catalogues/lists;

7) Preparation, evaluation or appraisal of plans, programs and/or projects for the establishment, organization, development and growth of libraries or information centers, and the determination of library requirements for space, buildings, structures or facilities;

8) Provision of professional and consultancy services or advice on any aspect of librarianship; and

9) Organization, conservation, preservation and restoration of historical and cultural documents and other intellectual properties.

Section 3. Policy Statement.- The Local Government Unit of General Santos City generally adheres to the fundamental essence of developing the intellectual capacity of its local inhabitants by way of giving more importance to the city's historical and cultural heritage. Towards this end, this Sanggunian sees the need to:

a. Modernize the practice of librarianship in the General Santos City Public Library pursuant to RA 9246, otherwise known as "The Philippine Librarianship Act of 2003";

inK (A)

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• • b. Strengthen the structure and role of the City Public Library as a permanent

division of the Sangguniang Pan/ungsod of General Santos City pursuant to the relevant provision of RA 7160, RA 7743, General Santos City Ordinance No. 08, Series of 1992, and Ordinance No. 10, Series of 2005;

c. Provide the Office of the City Vice Mayor additional powers and functions for the efficient and effective management and supervision of the City Public Library;

d. Establish the Records, Archives, and Artifacts Section to conserve, promote, protect the historical and cultural heritage of General Santos City;' and

e. Effect such other appropriate or necessary rules and regulations essential to carry-on the foregoing principles.

Section 4. Organizational Structure of the City Public Library

CITY VICE-MAYOR (Administrative Head City Public Library)

LIBRARY BOARD

LIBRARIAN IV

(SG 22)

SUPPORT SERVICES 1. Admin. Officer II

2. Admin. Aide IV

3. Utility Worker I

4. Utility Worker I

5. Security Guard II

RECORDS OFFICER II/ ARCHIVIST (SG 15)

Local History Section

Archives, Artifacts, and

Foreign and International Readings

LIBRARIAN II (SG 15)

Cataloguing

Mechanical Preparation

Retrieval

Book Repair

LIBRARIAN II (SG 15)

Filipiniana

Periodical

Reference

Children

PDA/Senior Section

PDO II (SG 15) CO -TERMINUS

External Relations

Funding and Donations

Marketing and Community

Extensions

Planning and Assessment

Research/Journalist

Section 5. Powers and Functions of the Vice Mayor as Head of the City Public Library. The City Vice Mayor shall undertake the following powers and functions as Head of the City Public Library:

a. Exercises general management and control over all programs, projects, and activities of the City Public Library;

b. Directs the formulation of plans for the operations thereof with the consensus

IV\

of the Library Board; t)

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C.) • c. Initiates and proposes policy measures for the effective governance of the

City Public Library from time to time;

d. Represents the City Public Library in all its business transactions and signs in its behalf all contracts, obligations, bonds and such other agreement upon the consent and concurrence of the Sangguniang Panlungsod;

e. Exercises such other related powers and perform such other related duties as may be deemed necessary or appropriate towards the efficient and effective management of the City Public Library.

Section 6. Power and Function of the Secretary to the Sangguniang Panlungsod.-The Secretary to the Sangguniang Panlungsod will assist in carrying out the different functions and program of activities of the City Vice Mayor as enumerated in Section 5.

Section 7. Powers and Functions of the City Librarian. Adopting the applicable provisions under Section 5 of RA 9246 for the purpose of this Ordinance, librarianship shall deal with the performance of the librarian's functions, which shall include but shall not limited to the following:

a. Manages, supervises and oversees the effective, efficient and quality operation of the City Library in coordination with the City Vice Mayor;

b. Exercises supervision and control over all the following programs and activities of the City Library in coordination with the City Vice Mayor;

c. Selects and acquires multi-media sources of information which would best respond to clientele's need for adequate, relevant, and timely information;

d. Catalogues and classifies knowledge or sources of information into relevant organized collections and creation of local databases for speedy access, retrieval or delivery of information;

e. Develops computer-assisted/computer-backed information systems which would permit online and network services;

f. Establishes library system and procedures; disseminate information; render information, reference and research assistance; archiving; and educate users;

g. Renders services involving technical knowledge/expertise in abstracting, indexing, cataloguing and classifying' or the preparation of bibliographies, subject authority lists, thesauri and union catalogues/lists;

h. Organizes, conserves, preserves and restores historical and cultural documents and other intellectual properties;

Section 8. Composition.- The General Santos City Library Board shall be composed of:

Chairperson : City Vice-Mayor Vice-Chair : Secretary to the Sangguniang Panlungsod Secretariat : City Librarian and Staff

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Members: Chairperson, SP Committee on Education Chairperson, SP Committee on Tourism, Arts and Cultural Affairs Chairperson, SK Federation President, Liga ng mga Barangay President, Friends of the City Library City Schools Division Superintendent or Representative from the Department of Education (DepEd) Representative from the Technical Education and Skills Development Authority (TESDA) Representative from the Commission on Higher Education (CHED)

Section 9. Powers and Functions.- The General Santos City Public Library Board shall have the following powers and functions:

a. To promulgate and determine policies for the effective and efficient operation and maintenance of the GSC Public Library;

b. To serve as an advisory committee to the Sangguniang Panlungsod on library matters, such as but not limited to the necessity for the application of local appropriations for public library purposes;

c. To find ways and means in increasing the book and non-book collections of the General Santos City Public Library and in improving the facilities of the library;

d. To provide recommendations and suggestions on the selection of library materials, library rules and regulations and other library problems;

e. To promote and strengthen partnership between the Library and the community;

f. To make and accept donations in behalf of the City Library.

Section 10. Local Procedures Establishing the City Public Library as a Repository of the Historic Archives and Legislative Traditions of the Sangguniang Panlungsod.-Adopting pertinent provisions from Article III (Records Management and Archives Administration) of RA 9470, the City Public Library shall use the following as guidelines in establishing its own efficient and effective local procedures:

a. Establishment of Archives and Records office/Limits.- The City Public Library shall establish its archives and records office/unit and a Records officer on an archivist shall be designated by the City Librarian from the current personnel of the City Public Library.

b. Inventory of Public Records.- The City Public Library in coordination with the Office of the Sangguniang Panlungsod and the Records Division shall regularly conduct an inventory of their public records and shall be mandated to keep the following data in their respective registry:

1) All public records under its custody;

2) Public records disposed of with authority;

4) , (10r

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3) Develop, update, and add other rules and procedures applicable and suitable for the efficient and effective conduct of its operations if necessary.

Section 11. Allocation of Fund.- In the next ensuing fiscal year after this Ordinance shall have become effective, the Sangguniang Panlungsod shall cause the appropriation of funds necessary for the City Public Library to efficiently and effectively carry out the provisions of this Ordinance, and to include therein all necessary operational or program support expenditures.

Section 12. Special Trust Fund.- There is hereby established a special trust fund, to be known as the City Public Library Trust Fund (CPLTF), which shall consist of the following:

a. An initial budgetary allocation of Two Million Pesos (P2,000,000.00), appropriated in the budget year immediately following the approval of this Ordinance;

b. Monetary gifts and grants conditionally or unconditionally donated for the purposes of the CPLTF by third parties, including but not limited to, private or individual donors, non-government organizations, people's organizations, charitable institutions, other Local Government Units, and development bodies;

c. Income of any nature earned by, or of accruing to the City Public Library;

d. Proceeds of any action by the Library Board; and

e. Moneys accruing to the City Public Library for any other reason and which the Vice Mayor has the power to accept as authorized by the Board.

Unless otherwise provided by some general law, special act, or ordinance, all income and monetary gifts or grants received by the City Public Library must be deposited in the special trust fund and not subsequently expended without further appropriation specific for its purpose.

Section 13. Amendatory Clause.- The provision of Ordinance No 10, Series of 2005, orders, memoranda and other issuances in so far as inconsistent with the provisions of this Ordinance are hereby repealed or modified accordingly.

Section 14. Suppletory Clause.- The provisions of R.A. 7743 otherwise known as An Act providing for the Establishment of Congressional City, and Municipal Libraries and Barangay Reading Centers throughout the Philippines, Appropriating the Necessary Fund therefore and for Other Purposes; R.A. 9246 or the "The Philippine Librarianship Act of 2003."; and R.A. 9470 otherwise known as the "National Archives of the Philippines Act of 2007," including their Implementing Rules and Regulations insofar as applicable, shall be considered suppletory to this ordinance.

Section 15. Separability Clause.- If, for any reason or reasons, any part or provisions of this Ordinance shall be held to be unconstitutional or invalid, other parts or provisions hereof which are not affected thereby shall continue to be in full force and effect.

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• Section 16. Effectivity. - This Ordinance shall take effect immediately ten (10)

days after its complete publication in any newspaper of general circulation within the city.

Enacted by the 17th Sangguniang Panlungsod, City of General Santos, on its 83 rd Regular Session held on March 24, 2015.

CERTIFIED CORRECT:

ATTY. ROSENDO A. ROQUE Secretary to the Sanggunian

ATTESTED BY:

-DOMINADO GARE III City Councilor and Presiding Officer

Approved by His Honor, the City Mayor onAPR 1 6 2015, 2015.

RONNEL C. RIVERA City Mayor

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