office of the executive engineer rws&s division...

Issued vide MR no………………..Book no…………….

Executive Engineer, RWS&S Division, Sundargarh

GOVERNMENT OF ORISSA

RURAL DEVELOPMENT DEPARTMENT, BHUBANESWAR

OFFICE OF THE EXECUTIVE ENGINEER RWS&S DIVISION, SUNDARGARH Tender call notice no 05 of 2012-13

Estimated cost- Rs. 15.00 Lakh Cost of Tender Paper – Rs. 6000.00+VAT@5%

TENDER DOCUMENTS FOR THE WORK:-

DESIGN, DRAWING, CONSTRUCTION, TESTING & COMMISSIONING OF 50,000 LTR. CAPACITY RCC ELEVATED STORAGE RESERVIOR WITH 12 MTR. STAGING FOR

PIPED WATER SUPPLY SCHEME TO DHARUADIHI VILLAGE UNDER SADAR BLOCK ”.

Free tenders for Reservoir,Civil Construction by Government Of Orissa-8402132448

http://tenders.indiamart.com/

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OFFICE OF THE EXECUTIVE ENGINEER RWS&S DIVISION, SUNDARGARH

NAME OF THE WORK:- “DESIGN, DRAWING, CONSTRUCTION, TESTING

& COMMISSIONING OF 50,000 LTR. CAPACITY

RCC ELEVATED STORAGE RESERVIOR WITH 12

MTR. STAGING FOR PIPED WATER SUPPLY

SCHEME TO DHARUADIHI VILLAGE ”.

Cost of Tender Schedule:- Rs.6300/- (Rupees six thousand Three hundred only)

Including 5% VAT

Issue on payment of Rs.6,300/- (Rupees six thousand Three Hundred only)

vide money receipt no. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. dt. .. .. .. .. .. .. .. ..

Executive Engineer, RWS&S Division, SUNDARGARH.



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CONTENTS OF

DETAILED TENDER CALL NOTICE (DTCN)

Section Description Page no.

DETAILED TENDER CALL NOTICE

1. Letter of submission of Tender 4-5

2. Tendering for the work 6

3. Memorandum 7

4. Acceptance of Tender 8

5. Tender call notice & corrigendum 9-10

6. Information & Instruction of Tender 11-16

7. Condition of contract 17-26

8. Special conditions of contract 27-41

9. Form of agreement 42

10. Information regarding tenderer 42

11. General Requirement & scope of work 51

12. Annexure 52-60

13. Price Bid 61

14. Layout Plan 62



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Identification No. 05 of 2012-2013 1. The Executive Engineer, RWS&S Division, Sundargarh on behalf of Governor of Orissa invites sealed tenders to be

eventually drawn up in Lump sum contract form for the construction of work detailed in the table from the contractors registered with the State Government and contractors of equivalent grade/class registered with Central Govt./MES/Railways for execution of civil works, on production of definite proof from the appropriate authority. The bidders may submit bids for following work.

Sl. No

Name of work Value of work

(Rs. in Lakh)

Additional Place of sale and receipt

Security (EMD) (Rs.)

Cost of document

(Rs.)

Period of completion

Class of Contractor

1 2 3 4 5 6 7 8

Design, Drawing, Construction, Testing & Commissioning of 50,000 litre capacity RCC elevated storage reservoir with 12 mtr. Staging for PWS to -

RWS&S Sub-division

Rajgangpur & sundargarh.

15,000/- 6000 + 5% VAT

Eight calendar months

B & C

1. Dharuadihi under Sadar block 15.00 2. Bid documents consisting of specification, the schedule of quantities and the detail terms and condition of contract and

other necessary documents can be seen in all the offices issuing documents and office of the undersigned during office hours every day except on Sundays and public holidays till last date of sale and receipt of tender papers. Interested bidder may obtain further information at the said address.

3. Bids must be accompanied by security of the amount specified for the work in the table above which will have to be in

any one of the forms as specified in the bidding document i.e. N.S.C./ K.V.P./ Postal Saving Account/ Deposit receipt of scheduled bank/ Post Office Time Deposit Account duly pledged in favour of the Executive Engineer, RWS&S Division, Sundargarh. Bids must also be accompanied by attested xerox copy of valid VAT clearance certificate in Form 612, PAN card, Contractor’s license & experience certificate failing which the tender will be liable for rejection.

4. The sale of the bid documents closes on dt. 22.01. 2013 at 5.00 P.M. where the bids have been notified to be sold. The

receipt of the bid document is up to 5.00 PM on dt. 24.01.2013. 5. Bid document(s) for the above work can be downloaded from official website of Govt. of Orissa

(http://www.orissagov.nic.in) or may be purchased from office of the Assistant Engineer, RWS&S Sub-division mentioned against the work in the table under column no. 4 as well as the office of the undersigned against a non-refundable fee towards cost of the documents as indicated in column no. 6 in the form of cash or Demand Draft issued from any Scheduled Bank payable at Sundargarh in favour of Executive Engineer, RWS&S Division, Sundargarh prepared on or before the last date of receipt along with the bid. In case of downloaded tender, the bidder should have to furnish the cost of tender paper for Rs. 6,000/-(Rupees Six Thousand only) and 5% VAT for Rs.300/- (Rupees Three Hundred only) in shape of two separate Demand Drafts in a separate envelope marked “Cost of Tender Paper downloaded” in favour of Executive Engineer, RWS&S Division, Sundargarh. In case of downloaded tenders received with any addition, alteration and deletion, the approved tender document available with the Executive Engineer, RWS&S Division, Sundargarh is binding.

. 6. 1% of the bill amount will be deducted as labour cess from the each bills of successful tenderer. 7 .In case of Engineer Contractors seeking exemption of EMD are required to submit an affidavit in original to the effect that he has not yet availed the facility for more than two works during the current financial year. The name of work for which and the authority to which the tender is being submitted must be mentioned in the affidavit failing, which the tender will be rejected. Similarly ST/SC contractors seeking price preference will also have to produce an affidavit in original to this effect. ST/SC contractors having Degree/Diploma in Engineering are not allowed to avail both the benefits. 8.The bids will be opened on dt. 25.01.2013 at 3.00 P.M. in the office of the undersigned in the presence of bidders who wish to attend. If the office happens to be closed on the date of receipt of the bids as specified in the bids, it will be received and opened on the next working day at the same time and venue.



59.The tenderer while submitting tender shall furnish an affidavit in original from competent authority along with the tender about the authenticity of the tender documents.

10. The tender should be accompanied with an experience certificate in respect of experience in successful execution of

any RCC ESR or any RCC UGR and OGR of minimum 0.50 Lakh litre capacity during last five financial years issued by an officer not below the rank of Executive Engineer failing which the tender shall be rejected summarily.

11. Additional performance security shall be deposited by the successful bidder when the bid amount is seriously

unbalance i.e. less than the estimated cost by more than 10%. In such an event the successful bidder will deposit the additional performances security to the extent of the differential cost of the bid amount and 90% of the estimated cost in shape of Post Office Saving Bank Account/N S C/Post Office Time Deposit Account/K V P/Deposit receipt of any scheduled bank.

12.Other details can be seen in the bidding document. Any other particulars can be obtained on application from the office of the undersigned during office hours of working days.

The authority reserves the right to reject any or all tenders without assigning any reason thereof.



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SECTION – 01

LETTER FOR SUBMISSION OF TENDER

(To be filled in by the tenderer)

Note:- (1) Additional conditions appended to the tender will make the tender liable for

rejection.

(2) Non- submission of EMD in proper shape and other required documents as detailed

here in after shall make the tender liable for rejection.

Ref No.___________________ / Date__________________/

To

The Executive Engineer,

RWS&S Division, SUNDARGARH

Sub.:- “Design, Drawing, Construction, Testing & Commissioning of 50,000 ltr.

Capacity RCC Elevated storage Reservoir with 12 mtr. Staging for piped water

supply scheme to village DHARUADIHI village .”

Ref.:- Your Tender Call Notice (TCN) No……………………….. published in the daily.

Dear Sir,

With reference to the above, we are to inform you that in response to your above

referred TCN, we have purchased the Detailed Tender Call Notice (DTCN) and that after having

thoroughly examined the same, we here by tender for the work to execute the work within the

stipulated time and in conformity with the relevant clauses of the DTCN along with all related

statutory rules and regulations for the amounts as quoted in the accompanying price bid.

(2) We have studied, acquainted and satisfied ourselves with the site and its working conditions for

the successful and timely completion of the work.

(3) We are submitting here with Bar Chart to complete the work in time.

(4) Our offer is unconditional and is in conformity with the requirements of the DTCN We

understand that any additional condition put by us in the tender shall make our tender liable for

rejection.



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(5) We enclose here with an Earnest money Deposit of Rs. .. .. .. .. .. .. .. .. .. .. (Rupees .. .. .. .. .. .. ..

.. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ..) only in shape of NSC Postal

Savings Pass Book, Post Office Time Deposit or Kissan Vikash, Patra duly pledged in favour

of Executive Engineer, RWS&S Division, SUNDARGARH. We agree that this sum shall stand

forfeited in the event of your acceptance of our tender and our failure or negligence to pay the

security in the specified time or to executive the contract within the stipulated time. We also

agree to treat the sum as a part of security deposit on your acceptance of our tender and our

signing the contract with the Government of Orissa.

(6) We understand that you are not bound to assign any reason in case of rejection of our tender.

(7) We agree to keep our offer open for a minimum of 90 (Ninety) days from the date of opening

of the price bid. Further extension of validity will be our prerogative.

Should this tender be accepted, we here by agree to abide by and fulfill all the terms and provisions

of this DTCN.

Thanking you

Yours faithfully,

Name & Signature of the authorized signatory

Along with seal and address of the firm

Encl.:- 1. Tender in original from (DTCN) duly filled in all respects with all required documents.



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Section – 02

Tender for work

(To be filled in by the tenderer)

I/ We here by tender for the execution for the Government of Orissa of the work specified in

the enclosed memorandum at the rates given in the bid and will complete the said work in all

respects within the period as specified in the detailed Tender call notice and in a accordance with

the specifications, designs and drawings and other documents referred to therein, which have been

prepared by the Rural Development Department (RWS&S), Orissa and such other written

instructions as may be given by RWS&S, Orissa from time to time for duly carrying out of the

said works and with such materials as are provided for in accordance with OPWD code & the

conditions and special conditions hereto attached. I / We have inspected the work site and studied

its conditions, lahour, materials and have understood the tender implications fully.

Should this tender be accepted I/ We here by agree to abide by and fulfill all the terms and

provisions of the said conditions and special conditions of the contract annexed hereto or in default

thereof to forfeit and pay to the Governor of Orissa the sums of money mentioned in the said

conditions and in the event of such default the transaction effected by this tender shall cease and

determine.

Signature of

Tenderer/ Contractor Seal.

Dated:- .. .. .. .. .. .. .. ..

Witness 1:

Name.. .. .. .. .. .. .. .. .. ..

Address .. .. .. .. .. .. .. .. .. .. .. .. .. ..

Occupation .. .. .. .. .. .. .. .. .. .. .. ..

Witness – 2

Name.. .. .. .. .. .. .. .. .. ..

Address .. .. .. .. .. .. .. .. .. .. .. .. .. ..

Occupation .. .. .. .. .. .. .. .. .. .. .. ..



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Section – 03

MEMORANDUM

(To be filled in by the contractor during signing of agreement)

1. Name of the work :- “Design, Drawing, Construction, Testing & Commissioning of 50,000

ltr. Capacity RCC Elevated storage Reservoir with 12 Mtr. Staging for piped water supply scheme

to DHARUADIHI village .”

2. Approximate Cost Rs.15.0 lakhs

3. Accepted tender value

4. Earnest Money Deposit 1% of Tendered Amount

5. Initial Security Deposit

(@ 2% of the accepted tender amount including earnest money)

6. Percentage to be deducted from Each R/A Bill as security deposit @ 5 (five)%

Time allotted for completion of the work (from the date of written order to commence)

8 (Eight) months

7. Date of written order to commence.

8. Total number of items of work Tendered for (as per schedule attached Here to)

Signature of Tenderer/ Contractor



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SECTION – 04

ACCEPTANCE OF THE TENDER

(To be filled in by Executive Engineer, RWS&S Division, SUNDARGARH)

The above tender is here by accepted by me on behalf of the Government of Orissa. Executive Engineer, RWS&S Division, SUNDARGARH Signed on behalf of the Government of Orissa.

.



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SECTION 06

INFORMATION AND INSTRUCTION TO TENDERS

1- Availability of Tender paper:-

Detailed tender call notice along with specification and plans shall be available for sale up to 5

PM dt 22.01.2013 of Rs. 6,000/- +5% VAT (Rupees six thousand and five percent VAT) only, which

is non-refundable in the office of the Executive Engineer, RWS&S Division, SUNDARGARH/ Office

of the Assistant Engineer, RWS&S Sub-Division, Rajgangpur. Tender paper will be issued to the

tenderer having experience certificate issued by an officer not below the rank of Executive Engineer to

the effect that the contractor must have successfully completed and commissioned as mentioned in the

tender call notice.

2- Submission of Tender:-

The detailed tender call notice (DTCN) is to be returned in original duly quoted with rates and

duly singed/ sealed in each page by the tenderers along with other papers, in sealed cover, so as to

reach in the office of the Executive Engineer, RWS&S Division, SUNDARGARH,/ Assistant

Engineer, RWSS Sub Division, Rajgangpur on or before 5.00 PM of dt 24.01.2013 . Any tender not

received within the stipulated time shall be liable for rejection. The tender papers can also be sent by

the contractors by Registered post/ speed post only observing all formalities as per rules. This office

will not be held responsible for late receipt of tender due to postal delay in such cases the tender will

not be considered.

3- Opening of the Tender:-

The tender shall be opened by the Executive Engineer, RWS&S Division, SUNDARGARH or

his authorized officers in his office chamber in presence of the tenderers or their authorized

representatives on dt 25.01.2013 at 3.00 PM. The tenderers or their authorized representatives may

witness the opening of the tenders.

4.-The tenders shall comprise the following documents:-

4.1- The detailed tender call notice issued by the Department in original duly signed and sealed in

each page. Xerox copy of VAT clearance certificate/ IT- PAN card.

4.2- The earnest money amounting to 1% (one percent) of the total tendered amount in the shape of

NSC/ Kissan Vikash Patra/ Post Office time deposit/ Post Office Accounts Pass Book/ Bank deposit



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receipt (i.e. STDR) of schedule bank duly pledged in favour of the Executive Engineer, RWSS

Division, SUNDARGARH .

The interest bearing securities should be hold in the name of the Tenderer only and not in then

name of the individuals taking a company, if the tenderer is a company (The earnest money deposit of

the un-successful tenders shall be returned to them after decision of the tender on application). Any

tender without EM/ EM Less than 1% of the total tendered amount/ E.M. not pledged/ E.M. partly

pledged/ any request for adjustment of E.M.D. pending in this Division shall be liable for outright

rejection.

4.3- Attested copies of valid and up-to-date income Tax/ Pan Card and Vat clearance certificate/ TIN

No.& Sales Tax clearance certificate should be submitted along with tender papers failing which their

tenders will not be considered.

4.4-An outline drawing to a scale showing clearly all the components of the ESR in plan, section and

elevation indicating all the features of the ESR should be submitted along with tender papers. In case

of Non submission of clear out line drawing, the tender will be liable for rejection. Architecturally and

aesthetically more acceptable offer shall get preference over conventional types, provided it is

economical.

4.5- Detailed description on the scope of tender offered, indicating the Grade of concrete to be used,

type of materials to be used specifications to be followed during execution is to be furnished.

4.6-A break up schedule of payment on percentage basis of tendered amount, on finished portions of

work may be given in the prescribed performa enclosed in annexure-I duly signed.

4.7-A time schedule giving the programme of completion of the work in the prescribed proforma is to

be enclosed in Annexure-II.

4.8- Declaration by the tenderer in the prescribed proforma as in Annexure-IV is to be furnished.

4.9-A statement showing the list of similar works executed so far specifying the department/

organization for whom executed indicating the year of execution and a list of works in hand should be

furnished. Besides a list of the tools and plants possessed by the tenderer shall be given in

Annexure-VI.

5. The tender should quote lump sum rates (for the work ”DESIGN, DRAWING,

CONSTRUCTION, TESTING & COMMISSIONING OF 50,000 LTR. CAPACITY RCC

ELEVATED STORAGE RESERVOIR WITH 12 MTR. STAGING FOR PIPED WATER SUPPLY

SCHEME TO DHARUADIHI VILLAGE ”. In Annexure-VIII along with item wise rates in

Annexure-III in order to have proper evaluation of the tender and for deduction as may be necessary

for less items/ quantities executed than drawing and design approved by the competent authority. The



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rates quoted shall include the soil testing, cost of design, drawing, construction, testing and

commissioning of the water retaining structure including supplying & fixing of puddle collar at

required level/ position. The rates shall also include the cost of all materials, puddle collar, labour,

T&P, royalties, taxes duties etc. Puddle collars should be confirmed to relevant IS specification. The

structural design shall be based on the use of HYSD Bars, Grade Fe-415.

6. In the event of acceptance of the tender for the entire work, the tenderer (hereinafter called the

contractor) shall enter in to an agreement with Government of Orissa, which shall be drawn up in PWD

lump sum form prescribed by the Government. The fair wage clause, letter of intent, the accepted

tender & the approved designs and drawings and specification will form part of the agreement as per

memorandum of tender documents vide Annexure-VII. For the purpose of payment for the items or

quantities beyond design and drawing approved by the competent authority shall be as per prevailing

schedule of rates.

7. Supply of materials:-

7.1 The contractor shall supply all materials, Tools and plants including cement and steel as per IS

specification/ approved samples to the extent of requirements to the entire work.

i) Cement to be used for the work should confirm to I.S.-269/1976 (REV)

ii) The steel to be used for RCC works should be tested and confirm to IS- 432 (Part-1)

1966 in case of mild steel and medium steel bars, IS- 1139-1966 in case of hot rolled deformed bars

and cold twisted bars and IS-226-1975 in case of Rolled steel made for structural steel.

7.2 The contractor has to make his own transport arrangement for conveyance of materials from

departmental stores to work site at his own cost for the materials available in the departmental store.

7.3 All taxes duties, fees, royalties, octroi transportation and any other charges required to be paid

or any materials or equipment brought to site for use in the construction work along with works tax

shall be borne by the contractor.

8. Sites:-

Suitable area close to the work site shall be provided, free of rent, for storage of materials.

Wherever possible the Department may make arrangement to supply water for construction purpose in

to the vat, which shall be constructed by the contractor at his own cost in such cases water rent shall be

charged by the Department at the rate as applicable. The Deptt. Shall however not be responsible for

delay or non-supply of water to the site where there is no water. Vat connection rates will be charged

as per prevailing rates as decided by the Engineer-in-charge. Otherwise the contractor has to make his

own arrangement for supply of water required for their construction. In case the contractor fails to pay

the water charges, the cost thereof shall be recovered from the bill of the contractor.



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9. Electricity: - Neither electricity nor other kind of lighting arrangement shall be supplied by

the Department. The contractor will have to make his own arrangement at his own cost.

10. Payment:-

10.1 No advance payment shall be made on any account.

10.2 Running and final payments will be made as per the percentage break- up approved by

the accepting authority subject to availability of funds

10.3 The item rates approved by the accepting authority at Annexure-III shall be applicable

either for deduction on account of reduced quantity or extra payment on account of

excess work if done beyond final approved design, drawing and specification.

11. Deposits:-

After acceptance of the tender and on receipt of work order to take up the work, the tenderer

shall furnish the initial security deposit amounting to another one percent of the tendered amount in

addition to the one percent earnest money to be initially deposited along with the tender as referred in

clause-4.2. The earnest money (1%) submitted with the tender and initial security deposit (1%)

submitted before the commencement of work (i.e.) 2% of the agreement value) will form part of the

security for performance of the work.

11.1. In addition of the above 2%, further 5% shall be deducted from each running account bill

towards security deposit. It is left to the option of the tenderers to make an advance payment of this

five percent of the tendered amount towards security deposit. This may be deposited either in shape of

NSC/ KVP, Post office saving Pass Book Account/ Post Office time deposit account duly pledged in

favour of Executive Engineer, RWS&S Division, SUNDARGARH. Another 5% will be deducted from

each bills towards testing and commissioning.

11.2 All the earnest money and security deposit shall be refunded to the contractor after one year of

the successful testing and commissioning of the tank. Any defects detected during the execution of the

work or within twelve months after testing and commissioning the same should be rectified by the

contractor at his own cost.

11.3 1% of the bill amount will be deducted as labour cess from each bill.

12. Penalty:-

In the event of failure to complete the water tank within the contract period, penalty/

Compensation as envisaged under clauses of the conditions of the contract in F2 agreement shall be

applicable on the contract. If delay is caused due to department, the contractor shall be allowed a

reasonable period of extension of time on prior application and on submission of no claim certificate

by the contractor.



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13. The contractor shall not sublet the whole or any part of the work.

14. The contractor shall bear the entire responsibility under Workman’s compensation act and

abide by the fair wage clause and contractor’s regulation incorporated in to the agreement.

15. That for the purpose of jurisdiction in the event of dispute, if any the contract would be deemed

to have been entered in to the District Head Quarters of the work site and it should be agreed that

neither party to the contract will be competent to bring a suit in regard to the matter covered by this

tender at any court of law outside the state of orissa.

16. Under no circumstances the interest is chargeable for the dues or additional dues, if any payable

to the contractor.

If any departmental materials supplied to the contractor are left unused and be

returnable to the Deptt. They should be returned forth, failing which five times the cost indicated will

be recovered from any payment which become due to the contractor.

17. The rates to be in figures and words: -

The tenderer shall quote his rate in English both in figures and in words for lump sum rate and

item rates. The rates quoted shall be inclusive of cost of all materials, labour, T&P and all taxes, duties,

royalties etc. as applicable.

18. Validity: -

Tender submitted by the tenderers shall remain valid for a period of 3 months (ninety days)

from the date of opening of tender.

19. Period of liability and Guarantee: -

The contractor shall be liable for a period of one year from the date of issue of the certificate of

completion of work by the Engineer-in-charge. This period shall be deemed as Guarantee period

during which the contractor shall be responsible for rectifying any defects that may develop in his

workmanship failing which the defects may be made good by the Department at the risk and cost of the

contractor and such cost will be adjusted against the security deposit or any amount to be payable to

the contractor.

20. Additional performance security shall be deposited by the successful bidder when the bid

amount is seriously unbalanced i.e. less than the estimated cost by more than 10%. In such in event

the successful bidder will be deposit the additional performance security to the extent of the

differential cost of the bid amount and 90% of the estimated cost in shape of saving Bank account/

National Saving Certificate/ Pot office Time deposit/ Kissan Vikash patra/ Deposit receipt of schedule

Bank pledged in favour of Executive Engineer, RWS&S Division, SUNDARGARH

Signature of Tenderer Executive Engineer



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SECTION – 07

CONDITIONS OF CONTRACT

7.1 The party whose tender is accepted hereinafter called the contractor is to provide everything of

every sort and kind (with the exceptions noted in the schedule attached) which may be

necessary and requisite for the due and proper execution of the several works included in the

contractor according to the true intent and meaning of the drawings and specifications taken

together which are to be signed by the Executive Engineer, RWS&S Division,

SUNDARGARH here in after called the Executive Engineer and the contractor whether the

same may or may not be particularly described in the specification or shown on the drawing

provided that the same are reasonably an obviously to be inferred there from and in case of

any discrepancy between the drawing and the specifications the Executive Engineer is to

decided which shall be followed.

7.2 The contractor is to set out the whole of the works in conjunction with an officer to be deputed

by the Executive Engineer and during the progress of the works to amend on the requisition of

the Executive Engineer any errors which may arise there in and provide all the necessary labour

and materials for doing. The contractor is to provide all plants, labour and materials (with the

exception noted in schedule), which may be necessary and requisite for the works. All materials

and workmanship are to be the best of their respective kinds. The contractor is to leave the

works in all respects clean and perfect at the completion thereof.

7.3 The contractor shall not employ for the purpose of this contract any person who below the age

of twelve years, and shall pay to each labourer, for the work done by such labourer, fair wages.

Fair wages means wages whether for time or piece work. Prescribed by the state P.W.D.

provided that where higher rates have been prescribed under the minimum wages Act, 1948,

wages at such higher rates should constitute fair wages.

The Executive Engineer shall have the right to decide whether any labour employed by the

contractor is below the age of twelve years and to refuse to allow any labour whom he decided

to be below the age of twelve years, to be employed by the contractor.

7.4 Complete copies of the drawing and specifications signed by the Executive Engineer and the

same of copies thereof are to be kept with the works in-charge of the contractor’s agent which

is to be constantly kept on the ground by the contractor and to whom instructions can be given

by the Executive Engineer. The Contractor is not to sublet the works or any part thereof

without the permission of Executive Engineer.



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7.5 The Executive Engineer is to have at all times access to the works, which are to be entirely

under his control. He may require the contractor to dismiss any person in the contractor’s

employ upon the works who may be incompetent or misconduct himself and the contractor is

forthwith to comply with such requirements.

7.6 The contractor is not to vary or deviate from the drawings or specifications or execute any extra

work of any kind whatsoever unless upon the authority of the Executive Engineer to be

sufficiently shown by any order in writing, by any plan or drawing expressly given and signed

by him as an extra or variation or by any subsequent written approval signed by him. In case of

daily labour all vouchers for the same are to be delivered to the Executive Engineer or the

officer-in-charge at least during the week following that in which the work may have been done

and no day work shall be allowed unless authorized by the Executive Engineer and no such

authority shall be given if the work is capable of being measured and being paid for at an

agreed rate. The drawing in respect of which this contract is drawn up provide for a minimum

depth of foundation for good soil as specified in the plans. Any extra depth will be paid for in

addition to the sum contract for the completed work.

7.7 Any authority given by the Executive Engineer for any alterations or addition in or to the work

is not to vitiate contract but all additions omissions or variations made in carrying out the works

are to be measured and valued and certified by the Executive Engineer and added to or

deducted from the amount of the contract as the case may be at rates in accordance with the

sanctioned schedule of rates in force at the time when the particular item of work was

commenced. In those cases in which rates do not exist, the Executive Engineer will fix the rates

& will be approved by the Superintending Engineer before payment and the decision shall be

final.

7.8 All works and materials brought and left at site by the contractor or by his orders for the

purpose of forming part of the works are to be considered to be the property of the Governor of

Orissa and the same are not to be removed or taken away by the contractor or any other person

without the special permission in writing of the Executive Engineer but the Governor of Orissa

will not be liable for any loss or damage which may happen to or in respect of any such work or

materials either by the same being lost or stolen or injured by weather or otherwise.

7.9 The Executive Engineer has full power to require the removal from the premises of all

materials which, in his opinion, are not in accordance with the specification and in case of

default, the Executive Engineer is to be at liberty to sell such materials and to employ other

persons to remove the same without being answerable or accountable for any loss or damaged



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that may happen or arise to such materials. The Executive Engineer is also to have full power to

require other proper materials to be substituted and in case of default, the Executive Engineer

may cause the same to be supplied and all costs which may attend such removal and

substitution are to be borne by the contractor and may be recovered from the sale proceeds of

such rejected materials when necessary, the balance, if any being kept in deposit in the

contractor’s materials when necessary, the balance , if any, being kept in deposit in the

contractor’s favour.

7.10 If in the opinion of the Executive Engineer any of the works have been executed with improper

materials or defective workmanship, the contractor is then required by the Executive Engineer

forthwith to re-execute the same and to substitute proper materials and workmanship and in

case of default of the contractor in so doing within a week, the Executive Engineer is to have

full power to employ other to re-execute the work and the cost thereof shall be borne by the

contractor.

7.11 Any defects, shrinkage or other faults which may appear within 12 months from the completion

of the work arising out of defective or improper materials or workmanship are upon the

direction of the Executive Engineer to be amended and made good by the contractor at his own

cost unless the Executive Engineer for reasons to be recorded in writing shall decide that they

ought to be paid for and in case of default, the Governor of Orissa may recover from the

contractor the cost of making good the works.

7.12 From the commencement of the works to the completion of the same they are to be under the

contractors charge. The contractor is to be held responsible for and to make good and injuries,

damages and repairs occasioned or rendered necessary to the same by fire or other causes and

they are to hold the Governor of Orissa harmless from any claims for injuries to persons or for

structural damage to property happening from any neglect, default, want of proper care or

misconduct on the part of the contractor or of may one of his employees during the execution

of the works.

7.13 The Executive Engineer is to have full powers to send workmen upon the premises to execute

fittings and other works not included in the contract for whose operating the contractor is to

afford every reasonable facility during ordinary working hours provided that such operations

shall be carried on in such a manner as not to impede the progress of the work included in the

contract but the contractor is not to be responsible for any damage which may happen to or be

occasioned by any such fittings or other works.



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7.14 The contractor is to commence work comprised in this tender immediately on receipt of orders

to commence from the Executive Engineer. The whole work, including all such additions and

variations as aforesaid (but excluding such, if any as may have been postponed by an order

from the Executive Engineer), shall be complete in every respect within 11 (eleven) calendar

months from the date of the aforesaid orders to commence and if from any cause whatever

other than willful obstruction or default on the part of the Executive Engineer or his staff and

except as hereinafter provided, the whole of such work shall not be finished to the satisfaction

of the Executive Engineer within the said period, the contractor shall forfeit and pay to

Governor of Orissa by way of ascertained and liquidated damages for each default and not by

way of penalty 0.5% (zero point five percent) of the estimated cost of the work, interim delay

not subject to scrutiny, per day for every complete day of such default and the amount of such

damage, if any, may be deducted by way of set-off from any unpaid portion of the amount

due under the contractor or otherwise recovered from the contractor and shall be brought in to

account by the Executive Engineer when settling the contractor’s accounts for his final

certificate hereinafter provided for. And further, to ensure progress during the execution of the

works, the contractor shall be bound in all cases in which the time allowed for any works

exceeds one months, to complete one-forth of the whole of the works before one forth of the

whole time allowed under the contract has elapsed, one half of the works, before one-half of the

whole time has elapsed and three-forth of the works, before three-forth of such time has

elapsed. In the event of the contractor failing to comply with this condition he shall be liable to

pay the damages of as aforesaid of 0.5% (zero point five percent) per week of the under

completed portion of the work subject to a maximum of 10% (ten percent) of the uncompleted

work, interim delay not subject to scrutiny, per day for every complete day of such default and

amount of such damages may be deducted in the way as stated above. Provided nevertheless

thus if in the opinion of the Executive Engineer that the contractor is entitled to any extension

of time on account of the works being altered, varied or added to or on account of any delay

by reason of any inclement weather or causes not under the control of the contractor it shall be

competent for the Executive Engineer by an order in writing to extend the aforesaid period or

periods for final completion of the whole work or of portions of the work as aforesaid by such

period or periods as he shall deem reasonable and the contractor is to complete the works

within such extended period or periods as aforesaid provided that the contractor shall not be

entitled to any extension of time unless he shall within thirty days after the happening of the

event in respect of which shall consider himself entitled to any extension, give to the Executive



20

Engineer, written notice of such claim to extension of time and of the ground or grounds and of

the amount there of unless in any case the Executive Engineer shall in his discretion dispense

with such notice and certify for an extension of time. Nevertheless and in case of any

extension of time, the aforesaid provisions and amount for damages in default of due

completion shall apply in case of non-completion of the works within the extended time.

Provided that Contractor shall not be entitled to any extension of time in respect of the extra

work involve in the extra depth of foundation mention in the paragraph 7.6.

7.15 If the contractor shall become bankrupt or compound with or make any assignment for the

benefit of his creditors or shall suspend or delay the performance of his part of the contract

(except on account of cause mentioned in Clause 7-14 or in consequence of not having proper

instructions for which the contractor shall have duly applied) the Executive Engineer may give

to the contractor or his assignee or trustee as the case may be notice requiring the works to be

proceeded with an in case of default on the part of the contractor for a period of seven days, it

shall be lawful for the Executive Engineer to rescind the contract, if necessary, and to enter

upon and take possession authorize him or them to use the plant, materials and property of the

contractor upon the works and the costs and the charge incurred in any way in carrying on and

completing the said works are to be paid to the Executive Engineer by the contractor or may

be set off by the Executive Engineer against any money due to become due to contractor. If

the assignee or trustee of the Contractor proceeds with the work, the conditions of this contract

shall be binding upon the said assignee or trustee.

7.16 A certificate of the Executive Engineer or an award of the referee hereinafter referred to as the

case may be showing the final balance due to payable to the contractor is to be conclusive

evidence of the works having been duly completed and that the contractor is entitled to receive

payment of the final balance, but without prejudice to the liability of the contractor under the

provisions of clause- 7-11.

7.17 Price Escalation Clause:

(a) “If during the progress of the work the price of any materials incorporated in the work

(not being materials supplied from the Engineer-in-charge’s stores in accordance with the

clauses thereof) increase or decrease as a result of increase or decrease in the Average

wholesale Price Index all commodities), and the Contractor thereupon necessarily and properly

pay in respect of that materials (incorporated in the works) such increased or decreased price,

then he shall be entitled to reimbursement or liable to refund, quarterly, as the case may be

such an amount, as shall be equivalent to the plus or minus difference of 75% in between the



21

Average Wholesale Price Index (all commodities) which is operating for the quarter under

consideration and that operated for the quarter in which the tender was opened, as per the

formula indicated below, provided that the work has been carried out within the stipulated

time or extension thereof as are not attributable to him.

Formula to calculate the increase or decrease in the price of material

Vm= 0.75 X Pm X R (1-1)/1

100

Vm= Increase or decrease in the cost of work during the quarter under consideration

due to change in the price of material.

R- The value of work done in rupees during the quarter under consideration.

I- The Average Wholesale Price Index (all commodities) for the quarter in with the

tender as opened.

I- The average wholesale price index (all commodities) for the quarter under

consideration.

Pm- Percentage of material Component as per Sub-clause (d) of the clause.

(b) Similarly, if during the progress of work, the wages of labour increase of

decrease a result of increase or decrease in the “minimum Wages” notified by the labour

department of Government of Orissa and the Contractor thereupon necessarily and properly

pays in respect of labour engaged on execution of the work such increase or decrease wages,

then he shall be entitled to reimbursement or liable to refund quarterly as the case may be, such

an amount, as shall be equivalent to the plus or minus difference in between the” Minimum

Wages” which is operating for the quarter under consideration and that operated for the quarter

in which the tender was opened, as per the formula indicated below, provided that the work has

been carried out within the stipulated time or extension, thereof as are attributable to him.

Formula to calculate the increase or decrease in the cost of labour.

VI.= 0.75 X (PL/ 1000) X {(1-1)/1}

VI= Increase or decrease in the cost of work during the quarter under consideration due to

change in the rates of labour.

R- = The value of work done in rupees during the quarter under consideration.

I-=”Minimum Wages” for labor as notified by labour Department, Government of Orissa for

the quarter in which tender was opened.

I-= “Minimum Wages” for labour as notified by labour Department, Government of Orissa for

the quarter under consideration.



22

PL - + Percentage of labour component as per sub-clause (d) of the clause.

(c) Similarly, if during the progress of work, the price of petrol, oil & Lubricants (Diesel oil being the representative item for price adjustment) increase or decrease as a result of the price fixed therefore by the Government of India and the contractor there upon necessarily and properly pays such increased or decreased price towards petrol, oil and lubricants used for execution of the work, then he shall be entitled to reimbursement or liable to refund, quarterly, as case may be such an amount, as shall be equivalent to the plus or minus difference in between the price of POL which is operating for the quarter under consideration and that operated for the quarter in which the tender was opened as per the formula indicated below, provided that the work has been carried out within the stipulated time or extension there of as are not attributable to him. Formula to calculate the increase or decrease in price of POL KI= 0.75 X K2 X R X (D2-D1)

100 DI

KI= Increase or decrease in the cost of work during the quarter under consideration due to

change in the price of POL

R= The value of work done in rupees during the quarter under consideration.

DI= Average price per liter of diesel oil which was fixed during the quarter in which the

tender was opened.

D2= Average price per litre of diesel oil which is fixed during the quarter under consideration.

K2= Percentage of POL component as per sub clause (d) of this clause.

(d) Percentage:

The following shall be the percentage of material, labour and POL, component for

reimbursement/ refund on variation in price of material, labour and POL as per sub-clause (a), (b) and

(c ) of this clause.

Category of works Contractor’s supply % of material % of labour % of POL Departmental supply

of material Irrigation work ,structural works 20 30 5 45 Earth work, canal work, embankment work etc.

20 60 5 15

R&B work Bridge work 20 30 5 45 Road work 45 40 5 10

Building work * 30 30 5 35

(* where brick is supplied by the Department, it should be 20% instead of 30%)



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(e) Admissibility of price escalation

Reimbursement/ Refund on variation in price of materials, labour and POL as per sub clause

(a), (b) and (c) of this clause shall be applicable only in respect of contract of one year or more

provided that the work has been carried out within the stipulated time or extension thereof as are not

attributable to contractor. However, where the original contractual period becomes one year but

subsequently it has been validly extended and the period becomes one year, or more, escalation clause

shall be applicable only for the balance portion of work to be executed beyond one year provided the

delay is not attributable to the contractor.

(f) The contractor shall for the purpose of this condition keep such books of account and other

documents as are necessary to show that the amount of increase claimed or reduction available and

shall allow inspection of the same by a duly authorized representative of the Government and further,

shall at the request of the Engineer-in-charge furnish, verified in such a manner as the Engineer-in-

charge may required any document kept and such other information as the Engineer-in-charge may

require.

The contractor shall within a reasonable time of his becoming aware of any alteration in the

price of such material and / or wages of labour give notice thereof to the Engineer-in-charge stating

that the same is given pursuant to this condition together with an information relating thereto which he

may be in a position to supply.

7.18 If at any time after the commencement of the work the Governor of Orissa shall for any reason

whatsoever not require the whole thereof as specified in the tender to be carried out the

Engineer-in-charge shall give notice in writing of the fact to the contractor who shall have no

claim to any payment or compensation whatsoever an account of any profit or advantage,

which he might have derived from the execution of the work in full but which he did not

derive in consequence of the full amount of the work not having been carried out, neither shall

he have any claim for compensation by reason of any alterations having been made in the

original specification, drawings, designs and instruction which shall involve any curtailment or

increase of the work as originally contemplated.



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SECTION – 8

SPECIAL INCONDITIONS OF CONTRACT

8.1 Changes in Constitution of Firm:-

In the case of tender by a partnership firm, any change in the constitution of the firm shall be forth with

notified by the contractor to the Executive Engineer/ Superintending Engineer for his information. In

case of failure to notify the change in the constitution within 15 days, the Executive Engineer/

Superintending Engineer may be notice in writing, rescind the contract and the security deposit of the

contractor shall thereupon stand forfeited and be absolutely at the disposal of the Governor of Orissa

and the same consequence shall ensure as if the contract had been rescinded thereof and in addition

the contractor shall not be entitled to recover or be paid for any work there for actually performed

under the contract.

8.2 Action where no Specification is Mentioned:

In the case of any class of items of works, for which no specification is mentioned such work

(s) shall be carried out in accordance with the detailed standard specifications of Orissa as

followed by the state PWD/ PHD and in the event of there being no specification, in such case

the said item of work shall be carried out in all respects in accordance with the instructions and

requirement of the Engineer-in-charge.

8.3 Workmen Compensation Act VIII of 1923

The Governor of Orissa shall be entitle to recover in full from contractor any amount that the

Governor or Orissa may be liable to pay under Workman’s compensation Act-VIII of 1923 to

any workman employed in course of execution of any part of the work covered by this contract.

8.4 Jurisdiction in the Event of Dispute:

That for the purpose of jurisdiction in the event of dispute if any, the contract should be deemed

to have been entered in to within the State of Orissa and it is agreed that neither party to this

agreement will be competent to bring a suit in regard to the matters covered by this contract at

any place outside Orissa.

8.5 Lighting & Sanitary Arrangement:

The Contractor at his own cost for his labour camp will make lighting & Sanitary arrangement

and supply of drinking water.



25

8.6 Payment of Duties, Levies & Taxes:

The Contractor shall bear all taxes including duties, levies, Central and State Sales Tax

including work contract tax entry tax, Income tax, royalties, fair weather charges, and tollages

where necessary & Governor of Orissa shall not entertain any claim whatsoever in this respect.

Statutory deduction of taxes as applicable shall be done from each running bill.

8.7 Site Clearance:

After the work is finished or completed, surplus materials and debris are to be removed by

Contractor at his own cost and preliminary works such as vats, mixing platforms level pillars,

temporary sheds and godowns etc. are to be dismantled and all such materials removed from

site. The site involved in the construction activities should be cleared and dressed properly with

outward slope away form the structure.

8.8. Works to be carried out

The work to be carried out under the contract shall include all materials, labour, tools and

plants, equipment and transport which may be required in preparation of and for in the full and

entire execution and completion of the works. The description given in the schedule of

quantities/ scope of work shall, unless otherwise stated, be held to include wastage on

materials, carriage & cartage, carrying and return of empties, hoisting, setting, fitting and fixing

in position and all other labours necessary in and for the full and entire execution and

completion of the work as aforesaid in accordance with good practice and/ recognized

principles.

8.9 Sufficiency of Tender:-

The contractor shall be deemed to have satisfied himself before tendering as to the correctness

and sufficiency of the tender for the works and of the rates and prices quoted in the schedule of

quantities (DTCN) Part-II price bid), which rates and prices shall, except as otherwise provided, cover

all his obligations under the contract and all matters and things necessary for the proper completion

and commissioning of the works.

8.10 Rates:-

The tenderer shall quote their offer on “Lump Sum” basis for the complete work in all respect

on “Turnkey Basis”. The offer shall be inclusive of cost of all materials, labour, T&P inclusive

of all duties, levels, taxes of Central and State Government including Works Contract tax with

surcharge, entry tax, tollages, royalties, packing and forwarding, transportation, insurance,

loading & unloading, storage, watch and ward delivery of the materials to the site etc. and all



26

other expenses incidental thereto for successful completion testing & commissioning of the

work.

8.11 Transportation:-

The contractor shall be responsible for the transportation of all materials, tools and plant,

equipment and machinery to the work site as may be required at site.

8.12 Contractor shall be responsible for safe custody of the materials at site and the Governor of

Orissa will not be responsible for any loss or damage of the property at site.

8.13 Construction Schedule:-

The contractor shall submit a detailed work schedule in the form of Bar Chart along with his

tender indicating the detailed break-up of the job. This will include all operations from

procurement of materials to final testing at site to be indicated in detailed with reference to the

time period of each.

The construction schedule as submitted by the contractor shall be revised by the Executive

Engineer and approved with necessary modification if any after acceptance of the tender. The

contractor shall furnish 6 copies of approved schedule within a time to be intimated to him

before drawal of the agreement. The approved Bar chart shall form a part of the agreement.

This approval schedule shall be binding on the contractor.

In addition the contractor shall submit PERT Chart in commensurate with the approved Bar

chart within one month of signing of the agreement. The PERT chart on approval by the

Executive Engineer shall be used to monitor the various project activities at micro level.

8.14 Security Deposit:-

The tenderer whose tender is selected for acceptance shall make an security deposit of 2% (two

percent ) of the accepted tender amount together with the earnest money deposited with the

tender which forms the initial security deposits (ISD) within 7 (seven) days of issue of letter of

intent after depositing the balance ISD. The ISD shall be deposited in shape of NSC/ POTD/

Post office saving bank account/ KVP duly pledged in favour of the Executive Engineer,

RWS&S Division, SUNDARGARH . No tender shall be accepted unless required amount of

security money is deposited.

In addition to the ISD, 5% of the bill amount shall be deducted from each bill towards the

security deposit. The earnest money deposit, the initial security deposit before the after

acceptance of tender together with the subsequent deduction from the contractor,s bill shall

form part of the security deposit equivalent to 7% of the contract value for the due fulfillment

of the contract. It is left to the option of the tenderer to make and advance payment of this



27

security in shape of NSC/ POSBA/ Post office time deposit/ KVP/ Bank fixed deposit duly

pledged in favour of Executive Engineer.

The security deposit is refundable after one year from the date of satisfactory completion of the

work provided that the contractor final bill has been paid. If however there is inevitable delay

in payment of final bill the earnest money deposit and initial security deposit and security

deposit forming part of the security deposit may be refunded on orders of competent authority.

8.15 Monitoring of the Project:

Time is the essence of the contract. The execution of the project shall be closely monitored to

ensure that quality; cost & time of the project are not compromised in any manner. The

contractor shall submit monthly progress reports in a format as may be prescribed by the

Engineer-in-charge. The monthly progress report shall be evaluated by Executive Engineer vis-

à-vis the approved bar chart & PERT chart and deficiency observed thereof shall be

communicated to the contractor. The contractor shall have to make up the deficiencies with in

the specific time period communicate to him by the Executive Engineer failing, which the

contractor shall be liable action as per clause-8.25.

8.16 Site Order Book:

A site Order Book shall be issued to the contractor by the Engineer-in-charge or his

representative. The contractor shall keep this Book always at site and any special order of

instruction to be issued to the contractor shall be recorded in this Book by the Engineer-in-

charge or his representative. The contractor shall sign all orders and instructions as token of his

knowledge about the same. The site order book shall be the property of the department but will

remain during the period of the progress of the work with the contactor. The safe custody of

the site order book during this period shall be the responsibility of the contractor. After

completion of the work, the book shall be returned back by the contractor to the Engineer-in-

charge, which will be enclosed in the final bill.

8.17 Guarantee:

The contractor shall furnish a guarantee to the effect that all items of the work constructed and

supplied by him shall be free from any defect both in terms materials and workmanship for

period of not less than 12 months from the date of commissioning of the work conforming to

provisions in scope of work covered under section-12. During this period, the contractor shall

replace the defective materials any or rectify the defects if any at his own cost as pointed out by

the Engineer-in-charge to the satisfaction of the later.



28

8.18 Land

The Department may provide at its discretion a piece of land as may be required by the

contractor at free of cost, for a period as may be deemed necessary by the Department towards

construction of temporary office, workshop & store etc. of the contractor to be used solely for

the purpose of this work. The contractor at his own cost as may be necessary shall do leveling

of the ground as well as temporary roads etc. The temporary structures shall be constructed by

the contractor as per plan to be furnished by the contractor and approved by the Engineer-in-

charge. The land shall be handed over to the contractor after issue of the work order and the

same shall be handed over back to the Department in good condition after the work is

complete, the payment of the final bills for these works shall not be made until the contractor

has handed over the land make available to him free from all encumbrances.

8.19 Unilateral stoppage of work:-

Unilateral stoppage of work by the contractor without prior written permission of the Engineer-

in-charge shall be considered as breach of contract and the Governor of Orissa reserves the

right to take such actions as it may be deemed fit.

8.20 Resident Engineer:-

The contractor shall engage for this work competent, qualified and authorized resident

Engineers and Assistants to the satisfaction of the Engineer-in-charge. The Resident Engineer

shall represent the contractor in his absence in receiving directions from officers of the

Department, which will be binding on the contractor.

8.21 Force Majeure:-

Neither the contractor nor the Executive Engineer shall be considered in default in delay

performance of its obligation if such performance is prevented or delayed because of work to

hostilities, revolution, civil commotion, epidemic, accident, fire, cyclone, flood, earthquake or

because of any law and order proclamation regulations or ordinance of the Government thereof

or because of any act of God or for any cause beyond reasonable control of the party effected.

Should one or both the parties be prevented from fulfilling their contractual obligations a state

of force majeure lasting continuously for a period of 6 months, the two parties shall consult

each other regarding the future execution of the contract for mutual settlement.

8.22 Damages to persons and property: -

The contractor shall take every precaution not to damage or injure adjoining or other property

of any persons. He shall indemnify and keep indemnified the employee against all claims for

injuries or damages to any person or any such property (including surface or land or crops in



29

site) which may arise out of or in consequence of any negligence or default on the

representatives and against all claims, demands proceedings damages costs, charges and

expenses whatsoever in respect of or in relation thereto. The Department does not take any

responsibility on this account.

8.23 Attention to Urgent works:-

If any urgent work in the opinion of Engineer-in-charge becomes necessary to be executed and

the contractor is unable and unwilling at once to carry out, the Engineer-in-charge may by his

own or through other agency carry it out, as he may consider necessary. All expenses incurred

on it shall be recoverable from the contractor or be adjusted against any sum payable to him.

8.24 Safety Devices:-

i) Scaffolding: Suitable scaffolding shall be provided for workmen for all works that can not be safely

done from the ground or solid construction except such short period of work as can be done safely

from the ladders. When a ladder is used an extra labour shall be engaged for holding the ladder and if

the ladder is used in carrying the materials, suitable foot holds and handholds shall be provided on the

ladder.

The Engineer-in-charge will have the right to inspect the scaffolding and centering etc. for the

work and can reject partly or fully such structure if found defective in his opinion.

ii) Working platforms: - Working platform gangways and stairways shall be constructed such

that they do not sag unduly or unequally. If the height of the platforms or gangway or stairway is

more than 3.25 meters above the ground or floor level, it shall be closely guarded, have adequate width

and suitably fenced.

iii) Safe means of access: Safe means of access shall be provided to all working platform and

other working places.

iv) Precaution against electrical equipment: Adequate precaution shall be taken to prevent

danger from electrical equipment. Hand lamps shall be provided with Mesh guard, wherever required.

v) Preventing public from accident: No materials on any of the sites shall be so stacked or

placed as to cause danger or inconvenience to any person or public. The contractor shall provide all

necessary fencing and light to protect the public from accident and shall be bound to bear expenses of

defense or any suit action or other proceedings at law that may be brought by any persons for injury

sustained owing to neglect of the above precaution and to pay any damages and cost which may be

awarded in any such suit action or proceedings to any such person or which may with the consent of

the contractor, be paid to compromise any claim by any such person.



30

vi) Demolition: Before any demolition work is commenced and also during process of work (a) all

roads and open areas adjacent to the work site shall either be closed or suitably protected, (b) no

electric cable or apparatus which is liable to be a source of danger shall remain electrically charged (c)

all practical steps shall be taken to prevent danger to persons employed from the risk of fire, explosion

or flooding (d) no floor roof or other parts of the building shall be so over loaded with debris or

materials as may render it unsafe.

vii) Personal safety equipment: all personal safety equipment shall be made adequately available

by the contractor for use of persons employed at the site of work and maintained in a condition

suitable for immediate use. The contractor shall take adequate steps to ensure proper use of the

equipment by persons concerned.

viii) Precaution against fire: Suitable fire extinguishers, water and sand buckets shall be provided

at the work site to tackle situations of fire.

8.25 Rescission of Contract:

Subject to other provisions contained in this clause the Executive Engineer of the Department

may without prejudice to his any other rights or remedy against thee contractor in respect of

any delay, inferior workmanship, any claims for damages and / or any other provisions of this

contract or otherwise, and whether the date of completion has or has not elapsed, recommended

the accepting authority to rescind the contract in any of the following case.

i) If the contractor having been given by the Executive Engineer a notice in writing to rectify,

reconstruct or replace any defective work or that the work is being performed in an inefficient or

otherwise improper or un-workmen like manner shall omit to comply with the requirement of such

notice for a period of seven days thereafter.

ii) If the contractor being a company shall pass a resolution on the court shall make an order that

the company shall be wound up or if a receiver or a manager on behalf of a creditor shall be appointed

or if circumstances shall arise which entitle the court or the creditor to appoint a receiver or a manage

or which entitle to court to make a winding up order.

iii) If the contractor has, without reasonable cause, suspended the progress of the work with due

diligence so that in the opinion of the Executive Engineer (which shall be final & minding) he will be

unable to secure completion of the work by the date of completion and continues to do so after a notice

in writing of seven days from the Executive Engineer.

iv) If the contractor fails to comply with the provisions of clause- 8.15 & other relevant clauses

mentioned elsewhere in this DTCN.



31

v) If the contractor fails to complete the work within the stipulated date or items of the work with

individual date of completion, if any stipulated, on, before such date(s) of completion and does not

complete them within the period specified in a notice given in writing in that behalf by the Executive

Engineer.

When the contractor has made himself liable for action under any of the case aforesaid, the

accepting authority (Executive Engineer) shall have the powers.

(a) To rescind the contract as aforesaid (of which rescission notice in writing to the contractor

under the hand of the Executive Engineer shall be conclusive evidence). Upon such rescission the full

security deposit recoverable under the contract shall be liable to be forfeited & shall be absolutely at

the disposal of the Governor of Orissa. If any portion of the security deposit has not been paid or

received it would be called for and forfeited.

b) After given notice to the contractor to measure up the work of the contractor or to take such

whole, or the balance or part thereof as shall be un-executed out of his hands and to give it to another

contractor to complete in which case any expenses which may be incurred in excess of the sum which

would have been paid to the original contractor if the whole work had been executed by his ( of the

amount of which excess the certificate in writing of Executive Engineer shall be final & conclusive)

shall be borne and paid by the original contractor and may be deducted from any money due to him by

Governor of Orissa under this contract or on any other account whatsoever or from his security

deposit or the proceeds of sales thereof or a sufficient part thereof as the case may be. If the expenses

incurred by Department are less than the amount payable to the contractor at his agreement rates, the

difference shall not be paid to the contractor. In the event of any one or more of the above courses

being adopted by the Executive Engineer, the contractor shall have no claim to compensation for any

loss sustained by him by reasons of his having purchases or procured any materials or entered into any

engagements or made any materials or entered into any engagements or made any advances on

account or with a view to the execution of the work or the performance of the contract. And in case

action is taken under any of the provision aforesaid the contractor shall not be entitled to recover or be

paid any sum for any work thereof or actually performed under this contract unless & until the

Executive Engineer has certified in writing the performance of such work & the value payable in

respect thereof and he shall only be entitled to be paid the value so certified.

Provided further that if any of the recoveries to be made while taking action as per (b) above, are in

excess of the security deposit forfeited, these shall be limited to the amount by-which the excess cost

incurred by the Department exceeds the security deposit so forfeited.



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26. Conditions for Reimbursement of Levy/ Taxes of Levied after Receipt of Tender.

i) All tendered rates shall be inclusive of all taxes and Levis payable under respect status.

However , pursuant to the constitution (46th Amendment) Act, 1982, if any further tax or levy is

imposed by Statute, after the last stipulated date for the receipt of tender including extensions if any

and the contractor thereupon necessarily and properly pays such taxes/ levies the contractor shall be

reimbursed the amount so paid provided such payments, if any, is not in the opinion of the Chief

Engineer, RWSS, Orissa whose decision shall be final and binding on the contractor) attributable to

delay in execution of work within the control of the contractor.

ii) The contractor shall keep necessary books of accounts and other documents for the purpose of

this condition as may be necessary and shall allow inspection of the same by a duly authorized

representative of the Department and / or the Engineer-in-charge and further shall furnish such other

information/ document as the Engineer-in-charge may require from time to time.

iii) The contractor shall, within a period of 30 days of the imposition of any such further tax of

levy, pursuant to the constitution (Forty sixth amendment) Act, 1982, give a written notice thereof to

the Engineer-in-charge that the same is given pursuant to this condition, together with all necessary

information relating thereto.

8.27 Fair wages clause:-

Clause 34 (a) The contractor shall not employ for the purpose of this contract any person who

is below the age of twelve years and shall pay to each labour for work done by such labourers

fair wages.

Explanation – “Fair Wage” means wages, whether for time or piece work prescribed by the

State Public Works Department provided that where higher rates have been prescribed under

the minimum wages Act 1948 wages at such higher rates should constitute fair wages.

The Executive Engineer shall have the right to enquire into an decide any compliant alleging

that the wages paid by the contractor. To any labourer for the work done by such labourer for

the work done by such labourer is less than the wages as per sub-paragraph-I above.

(b) The contractor shall, not withstanding the provisions of any contract to contrary, cause

to be paid a fair wage to labourers indirectly engaged on the work including any labour

engaged by his sub-contractors in connection with the said work, as if he had immediately

employed the labourers.

(c) In respect of all labour directly or indirectly employed in the works for the performance

of the contractor’s part of this agreement, the contractor shall comply with or cause to be



33

complied with all regulations made by Government in regard to payment of wages, wage

period deductions from wages, recovery of wages not paid and deductions unauthorized made,

maintenance of wage register, wage cards, publication of scale of wages and other terms of

employment, inspection and submission of periodical returns and all other matters of like

nature.

(d) The Executive Engineer or Sub-Divisional Officer concerned shall have the right to

deduct, from the money due to the contractor, any such required or estimated to be required for

making good the loss suffered by a worker or workers by reason of non-fulfillment of the

conditions of the contract for the benefit of the workers non-payment of wages or of deductions

made from his or their wages, which are not justified by their terms of the contract or non-

observance of the regulations. Money so deducted should be transferred to the workers

concerned.

(e) Vis-à-vis, the Government of Orissa, the contractor shall be primarily liable for all

payments to be made under and for the observance of the regulations aforesaid without

prejudice to his right to claim indemnity from his sub-contractor.

(f) The regulations aforesaid shall be deemed to be a part of this contract and any breach

thereof shall be breach of this contract.

Orissa PWD/ Electricity Department Contractor’s Labour Regulations:-

1.Short title- These regulations may be called “The Orissa Public Works Department/ Electricity

Department Contractor’s Regulations”.

2. Definitions- In these Regulations, unless otherwise expressed or indicated the following works and

expressions shall have the meaning here by assigned to them respectively, that is to say-

(1)”Labour” means workers employed by a contractor of the Orissa Public Works Department/

Electricity Department directly or indirectly through a sub-contractor or other person, or by an agent

on his behalf.

(2) “Fair wages” means wages whether for time or piece work prescribed by the State Public Works

Department provided that where higher rates have been prescribed under the minimum wages Act,

1948 wages at such higher rates should constitute fair wages.

(3) “Contractor” shall include every person whether a sub-contractor for headman or agent

employing labour on the work taken on contract.

(4)”Wages” shall have the same meaning as defined in the payment of wages Act and include time and

piece rate wages, if any.



34

3. Display of notice regarding wages, etc.

The contractor shall-

(a) Before he commences his work on contract display and correctly maintain and continue to

display and correctly maintain, in a clean and legible condition, in conspicuous places on the work,

notices in English and in the local Indian language spoken by the majority of the workers, giving the

rate of wage prescribed by the State Public Works Department/ Electricity Department for the district

which the work is done.

(b) Send a copy of such notice to the Engineer-in-charge of the work.

4. Payment of wages:-

(1) Wages due to every worker shall be paid to him direct.

(2) All wages shall be paid in current coin or currency or in both.

5. Fixation of wage period:-

(1) The contractor shall fix the wage period in respect of which the wages be payable.

(2) No wage period shall exceed one month

(3) Wages of every workman employed on the contract shall be paid before the expiry of

ten days, after the last day of the wage period in respect of which the wages are payable.

(4) When the employment of any worker is terminated by or on behalf of the contractor, the

wages earned by him shall be paid before the expiry of the day succeeding the one on

which his employment is terminated.

(5) All payments of wages shall be made on a working day.

6. Wage book and wages cards, etc-

(1) The contractor shall maintain a wage book of each worker in such form as may be

convenient, but the same shall include the following particulars:-

(a) Rate of daily or monthly wages (b) Nature of work on which employed (c) Total number of days worked during each wage period (d) Total amount payable for the work during each wage period (e) All deductions made from the wages with an indication in each of the ground for which

the deduction is made. (f) Wage actually paid for each wage period.

(2) The contractor shall also maintain a wage card for each worker employed on the work

(3) The Executive Engineer may grant an exemption from the maintenance of wage bond, wage

cards to a contractor who, in his opinion-may not directly or indirectly employ more than

100 persons on the work.



35

7. Fines and deduction which may be made from wages- (1) The wages of a worker shall be paid to him without and deduction of any kind except the

following (a) Fines (b) Deductions for absence duty, i.e. from the place of places whereby the terms of his

employment he is required to work. The amount of deductions shall be in proportion to the period for which he was absence.

(c) Deductions for damage to or loss of good expressly entrusted to the employed person for custody or for loss of money for which he is required to account where such damage or loss is directly attributable to his neglect of default.

(d) Any other deductions which the Orissa Government may from time to time allow.

(2) No fines shall be imposed on a worker and no deduction for damage or loss shall be made from

his wages until the worker has been given an opportunity of showing causes against such fines

or deduction.

(3) The total amount of fines which may be imposed in any one wage period on a works shall not

exceed an amount equal to five paise in a rupee of the wages payable to him in respect of that

wage period.

(4) No fine imposed on any worker shall be recovered from him by installments, or after the expiry

of 60 days from the date on which it was imposed.

8. Register of fines, etc:- (1) The contractor shall maintain a register of fines and of all deductions for damage or

loss. Such register shall mention the reason for which fine was imposed or deduction for

damage or loss was made.

(2) The contractor shall maintain a list in English and in the local Indian language, clearly

defining acts and omissions for which penalty of fine can be imposed. It shall display

such list and maintain it in a clean and legible condition in conspicuous places on the

work.

9. Preservation of register:- The wage register, the wages cards and the register of fines, deduction required to be

maintained under these regulations shall be preserved for 12 months after day of the last entry

made in them.

10. Powers of Labour Welfare Officers to make in investigation or enquiry:- The Labour Welfare Officer or any other persons authorized by the Government of Orissa on

their behalf shall have power to make enquires with a view to ascertaining and enforcing due

and proper observance of the fair wage clauses and the provisions of these regulations. He

shall investigate into any complaint regarding default made by the contractor, sub-contractor in

regard to such provisions.



36

11. Report of Labour Welfare Officers:-

The Labour Welfare Officer or others authorized as aforesaid shall such a report of the results

of his investigation or enquiry to the Executive Engineer concerned, indicating the extent, if

any, to which the default has been committed with a note that necessary deductions from the

contractor bill be made and the wages and other dues be paid to the labourers concerned.

12. Appeal against the decision of Labour Welfare Officer:-

Any persons aggrieved by the decision and recommendation of the Labour Welfare Officer or

other person so authorized may appeal against such decision to the labour Commissioner within

30 days from the date of decision forwarding simultaneously a copy of his appeal to the

Executive Engineer concerned but subject to such appeals, the decision of the officer shall be

final and binding upon the contractor.

13. Inspection of register:-

The contractor shall also inspection of the wage book and wage cards to any of his workers or

to his agent at a convenient time and place after due notice is receive, or to the Labour

Commissioner or any other person authorized by the Government of Orissa on his behalf.

14. Submission of return:-

The contractor shall submit periodical returns as may be specified from time to time.

15. Amendments:-

The Government of Orissa may from time to time, add to or amend these regulations and on

any question as to the application, interpretation of effect of these regulations, the decision of

Labour Commissioner or any other person authorized by the Government of Orissa in that

behalf shall be final.

8.28. The terms and conditions of the agreement have been read by me/ we and I / we certify that I/

We clearly understand them and agree to abide by them.

Witness.



37

Section-09

FORM OF AGREEMENT IN PRESCRIBED FORMAT

(To be supplied by the Executive Engineer, RWS&S Division, SUNDARGARH : at the time of drawal of agreement with the successful bidder)

Section – 10.

INFORMATION REGARDING TENDERER

(to be filled in by the tenderer) A. In case of Individuals:

I. Name of Business.

II. Whether his business is registered.

III. Date of commencement of business.

IV. Whether he pays income tax each year. If yes, furnish particulars.

B. In case of partnership:

I. Name of Partner.

II. Whether partnership is registered.

III. Date of establishment of the firm.

IV. Whether he pays income tax each year by each partner. If yes, furnish particulars.

C. In case of limited company:

I. Amount of paid up capital.

II. Name of Directors.

III. Date of Registration of the Company.

IV. Copies of the last three year’s balance of the company. Witness: Signature of the Tenderer.



38

Section – 11.

GENERAL INFORMATION &

SCOPE OF CONTRACT

1. Location : The work shall be located at a Place DHARUADIHI village b Accessibility By Road c State Orissa 2. Description : Design, Drawing, Construction, Testing and Commissioning of 50,000s ltr. Capacity RCC

Elevated Storage Reservoir with 12 mtr. Staging for piped water supply scheme to DHARUADIHI

village . The area is well connected by road. Tenderers are above to visit the site and make a through

study of the site and the date furnished herein before submission of tender.

3. Scope of Contract : The scope of the contract is as follows : -

i) Design, Drawing, Construction, Testing and Commissioning of 50,000s ltr. Capacity

RCC Elevated Storage Reservoir with 12 mtr. Staging for piped water supply scheme to

DHARUADIHI village .

ii) Excavation of foundation in all kinds of soil including of rocks shoring and shuttering

wherever required, site dressing and leveling the surroundings ground to the proposed

final ground level up to the limit of contract.

iii) Supplying, erection, fitting and fixing of C I Class – A (inlet, outlet, overflow and

Scour) puddle Collars, Specials and valves of required size including embedding in

R.C.C. Wall and / or floor of the reservoir wherever necessary, excavation of trench for

laying of pipe line upto the limit of contract, construction of valve chambers, testing and

commissioning the pipe line.

iv) One set of mechanical type (float type) Water level indicator shall be provided.



39

v) Manhole with cover, access ladder, lighting arrestors etc, shall be provided as per

detailed specification given at Clause – 5 below.

vi) The limit of contract is up to a distance of 5 M. from the outer face of the structure.

4. Soil Investigation Report : -

i) SBC for structural design of the overhead Reservoir shall be taken as at 1.50 Mtr. Depth

below the lowest R.L. of the virgin ground level at the proposed site. While designing

the ESR it shall be ensured that the weight at structure with foundation and water

including weight of earth over burden as foundation/ Slab/ Raft, as applicable shall be

within the permissible SBC allowed by the department.

ii) The ground water table at the ESR shall be taken as 1.50 Mtr. below the existing G.L.

5. Design Criteria and Specification : -

i) Capacity of the reservoir shall be the volume of water stored between the full supply

level and the invert of the outlet pipe. Due allowance shall be made for plastering the

inside surface of the wall and floor, while calculating the net capacity of the reservoir.

ii) The elevated RCC reservoir shall be with RCC shaft, shaft staging in the type container.

The container proper and shaft shall be so proportioned to give architecturally aesthetic

view.

iii) Height of the staging of the elevated reservoir shall be 2.00 Mtrs. between lowest

supply level and the final ground level at the reservoir site.

iv) Free board shall be minimum 300 mm.

v) Minimum dead storage of 80 mm shall be provided in the reservoir.

vi) Design shall be based on accepted norms and method of design and the provision

contained in the latest versions of I.S. 456, I.S. 33870, I.S. 875, I.S. 1893 etc.



40

vii) No age factor shall be allowed in the designed in the design of structure.

viii) Plain Cement concrete of grade M-10 thickness not less than 1200 mm. shall be

provided below the footings / foundation.

ix (A) The minimum thickness of the structural members shall be as follows :

a. Wall of Reservoir.

i. Up to 5 M. Water Depth : 150 mm.

ii. Up to 6 M. Water Depth : 180 mm.

iii. Up to 7 M. Water Depth : 200 mm.

b. Floor of the Reservoir : 150 mm.

c. Wall of load bearing Shaft

in case of Elevated Reservoir : 150 mm.

d. Roof slab, if designed as shell: 100 mm.

e. Roof slab flat : 125 mm.

ix (B) For the R.C.C. Shaft of ESR minimum thickness :

150 mm. Reservoir shall be of R.C.C. M-20 grade and shall be except the container

with its components like walls, base slab, roof slab and lean beam which shall be of M-

25 grade.

x. The design calculations and drawing shall be worked out either metric or in S.I. Unit.

xi. The water retaining, component / member including member subject to condensation

like Roof slab shall be designed as uncraked section with M-25 grade concrete.

xii. The minimum depth of foundation of elevated reservoir shall be 1.5 mtr. below the

virgin Ground level.

xiii For access in to the overhead reservoir there shall be R.C.C./M.S. stair case with

landing at suitable intervals to be located inside the shaft/column. The width of the stair and

landing shall be not less than 800 mm. The stairs shall be provided with M.S. hand railings of



41

approved design for a minimum height of 800 mm. with two rows of horizontal runners at aech

side holding the vertical posts. There shall be either a Central access inside the tank or a cat

walk with suitable guard rails all around. In both the cases access to the roof and inside bed of

the reservoir shall be provided.

xiv. The roof of the overhead reservoir shall be provided with handrails at the edges by

means of M.S. or R.C.C. posts and M.S. or G.I. railings for minimum height of 800

mm. with two rows of horizontal runners holding the vertical posts.

xv. The overhead reservoir shall be provided with suitable ventilation arrangements at the

roof. The openings of the Ventilators shall be protected with mosquito proof wire net

made of copper wire mesh.

xvi. One set of Mechanical Water Level Indictor float type shall be provided to indicate the

Water Level of the Reservoir.

xvii. One lightening arrester shall be provided on the roof of the elevated reservoir as per ISI.

2309. The same shall be suitably earthed with aluminum tape conductor as per I.S.

specifications.

xviii. Two nos. of C.I. lockable hinge type manhole covers of minimum 500 mm. dia with

frame shall be provided on the roof of the elevated reservoir.

xix. All R.C.C. works shall be finished perfectly smooth at his own cost the inside surface of

Walls and floors shall be rendered with 12 mm. thick cement plaster (1:3) after

necessary surface cleaning.

xx. All exposed faces of the concrete shall be given two coats of water-proofing cement

paint of approved quality and shade over a coat of primer. All exposed iron works

outside the reservoir shall be painted with two coats of approved synthetic enamel paint

over coat of primer. All exposed iron work inside the reservoir shall be painted with two

coats of approved anti-corrosive paint over a coat of painting.



42

xxi. In case of elevated reservoir is supported on a load bearing shafts, there shall be no

entrance door in the shaft wall of size not less than 2.00 mm. x 1.10. There shall also be

windows of suitable size in the shaft wall at different levels. Concrete floating shall be

provided inside the shaft at a height of 600 mm. above the finished ground level. The

doors shall be provided with wooden angle frames and M.S. plate shutters of

appropriate size to be approved by the authority.

6. Machine mix shall be used in concrete works of structure. Design mix concrete shall be

preferred to the nominal mix. Vibrators of appropriate type shall be used for compaction of the

concrete.

7. The cement shall be of minimum OPC 43 grade/PPC/PSC conforming to relevant I.S.

specification.

8. The steel / reinforcement shall be of TISCO / VIZAG / SAIL make of Fe 415 grade conforming

to relevant I.S. specification.

The contractor shall give at his own cost concrete cubes to the department made from surplus

of fresh concrete taken as per I.S. 1199 cured for 7 days and 28 days for testing by the

Department at his cost at any recognized testing laboratory, selected by the department.

Besides the above arrangements, contractor shall also carry out such tests as required by the

department at regular intervals at his cost. Samples shall be taken from the concrete prepared

for use in the following components of the structure.

a. Foundation.

b. Each lift of supporting structure (Staging) in case of elevated reservoir.

c. Floor beam.

d. Floor.

e. Each lift of the wall.

f. Roof slab.

g. Any other portion of the structure as required by the Engineer-in-charge. In the

event of deviation from the desired strength the contractor shall dismantle the

defective parts of the construction and make good the same at his cost.



43

9. The testing for water tightness of the structure shall be conducted as per 1S.3370 and the result

shall have to satisfy the relevant provisions of the above code.

10. The Engineer-in-charge or his authorized representatives shall have the right to inspect and test

the materials collected by the contractor for use in the work. The materials not conforming to

the relevant specification shall be rejected and the contractor shall have to replace the defective

materials immediately.

11. The Engineer-in-charge shall have the authority to reject or accept any or all the work and

materials and to direct the contractor to stop the work if the work is not up to specifications.

The Engineer-in-charge shall also have the authority to suspend a part or whole of the work

at any time due to reasons arising out of the above and no claim whatsoever on this account

made by the Contractor shall be entertained. In case of any dispute the decision of the

Superintending Engineer, RWS&S Circle, Sambalpur/ Chief Engineer, RWS&S, Orissa,

Bhubaneswar shall be final and binding.

12. The tenderer shall give their own outline drawing of the reservoir (intz type of shaft) to

scale and with dimension showing all the features of the structure basing on the tentative

drawing. The proposed structure shall give an architecturally imposing view having better

architectural and aesthetic view.

13. (a) Detailed Designs & Drawing of works, their submission and approval.

i) Design Submission guidelines: -

1. All designs shall be submitted in the form of booklets in complete shape along

with relevant drawings and in a presentable manner neatly type written /

Computer printed on A-4 Size Bond Paper.

2. All designs calculations / findings shall be supported with illustrative drawings

in from of Plans, Sections etc. as applicable which shall form a part of the

design booklet.

3. All references made in the designs shall be indicated in “Reference Chapter” of

the Design booklet. On demand the Contractor shall furnish reference materials

to the Department to facilitate checking of the designs.

4. All drawings shall be with black lines on white tracing papers in metric scale in

size 560mm. x 810 mm. and shall be titled, cross reference and fully explanatory

with the Contractor’s name date seal and signature on it. Additionally each



44

drawing shall contain the title at the bottom right hand corner. Alternatively, the

contractor may submit computer aided drawings design of different columns

conforming to other specifications as described above.

5. In case of computer aided designs, the firm shall also additionally submit the soft copy

(CD) containing the software and the design to the Department of facilitate checking of

the designs. The contractor shall also furnish the design calculations through manual

methods if demanded by Department.

ii) Design Basis: -

All designs shall be based on the best modern practices enumerated in the standard text

books / reference books and hand books by authors of International & National repute.

Reference books like the Manual of Water Supply & Treatment by CPHEEO, Government of

India, latest Indian Standard Codes of Practices and Specifications, norms fixed by population

Boards of State / Central & Central Electricity Authority European Union / British / AWWA

Standards shall also be followed wherever required. In case of any contradiction, the decision

of the Competent Authority of the Department shall be final.

For computer aided design, the contractor shall use only widely accepted standard

software of International / National repute.

Thumb rule designs based on the contractor’s own experience / sub-standard Books and

literature / sub-standard software shall be out rightly rejected.

13. (b) Approval of the design and drawings : -

i) On acceptance of the tender, the letter of acceptance of the work order shall be

communicated to the successful tenderer.

ii) The Contractor shall submit to the Department two sets to General arrangement

drawings showing the Plan, Elevation and prospective views general arrangement of the

structure with piping and valves etc. and structural, designs and drawing in keeping

with the specification in this DTCN and in a manner as described in the Clause 13 (A)

within 15 days of issue of letter of intent event if he fails to sign the agreement within

stipulated period of 7 days provided the firm has deposited the initial security deposit.

However, if the agreement is not signed eventually the contractor shall have no claim

on account of whatever design and drawing, the firm has furnished.



45

iii) The drawing and design shall be scrutinized and preliminarily approved by the

Department after obtaining clarification and / or revisions of the same as required, from

the tenderer. One set preliminary approved designs and drawings shall be returned to

the tenderer.

iv) On receipt of preliminary approved designs and drawings, the tenderer shall within

fifteen days submit two more sets of corrected designs and drawings to the department.

v) These designs and drawing shall again be examined by the department with reference of

the preliminary approved and shall be finally approved. One set of finally approved

designs and drawing shall be returned to the tenderer.

vi) On receipt of finally approved designs and drawings, the tenderer shall within 10 days

submit further 5 sets of final designs and 10 sets of final drawings to the department for

onward transmission to the field officers.

vii) The department reserves the right to make minor modifications in the drawing not

involving major revision of designs at any stage during execution of work.

viii) In case the Contractor fails to submit the design and drawings in proper order, within

the stipulated time, the letter of acceptance of the tender is liable to be cancelled and

earnest money is liable to be forfeited.

ix) The design shall be prepared by qualified and experience Engineer employed or

engaged by the Contractor. The approval of the design and drawings by the department

does not absolve the responsibilities of the contractor on structural stability.

14. Safe Bearing Capacity of Soil : -

The SBC of soil shall be taken as 10 MT/m2 (For tendering purpose) at a depth of 1.5 mtr.

below the lower virgin ground level. The ground water table 1.50 M. below lowest Virgin G.I.

While designing the structure with water and foundation slabs/ raft shall be within the

permissible SBC allowed by the department. The SBC test report is attached.



46

15. Size of Pipes, Valves etc : -

A. Pipes (Double flanged Cast Iron, Class-A in mm. with ISI marked (All the fittings

required to be provided the contractor).

Inlet : 80 mm. Outlet : 80 mm. Overflow : 100 mm. Scour : 80 mm.

B. Valves and Fittings (C.D.) : -

Sluice Valve/NRV pn. 1.6

80 mm = 3 nos. (For inlet = 1 no.+1no NRV

For Outlet = 1 No.

100 mm = For Scour = 1 no.).

16. C.I. Dismantling Joint 80 mm : 2 Nos.

All pipes, valves, fittings shall bear I.S. Certification marks on the body of materials. The

valves shall be IV / IVC / Foures / Kirloskar / Calsens / KSB Make.

17. The Scheduled for break-up of Payment & Time Schedule for completion of work fixed up as

per schedule attached.

18. Make or any other materials shall be approved by the Executive Engineer, RWS&S Division, SUNDARGARH.

SIGNATURE OF TENDERER. APPROVED. Executive Engineer, RWS&S Division, SUNDARGARH.



47

ANNEXURES

1. Schedule of Payment : Annexure-I. 2. performa to execute the work stage by stage with time schedule. : Annexure-II. 3. Performa of schedule of item of work required to be excess or less as per approved design and drawing. : Annexure-III. 4. Declaration Certificate from tenderer : Annexure-IV. 5. Salient data & features of the reservoir : Annexure- V. 6. Statement showing the list of similar works executed by the tenderer. : Annexure-VI. 7. Memorandum of documents forming the contract. Annexure-VII. 8. Bill of quantity. : Annexure-VIII. Signature of Tenderer. Executive Engineer, RWS&S Division, SUNDARGARH.



48

SCHEDULE FOR PAYMENT

(See Cause 4.6 of Part-II)

Sl. No.

Description of item.

Percentage of break-up.

1 2 3 1

Final approval of design drawings

5 %

2

Earth work in excavation and laying of beam concrete.

3

Foundation Casting

4

Construction of 50% of Staging height.

5

Construction of staging up to bottom of ring beam.

6

Construction of base slab and 50% of wall height.

7

Construction of balance wall height and roof slab.

8

Construction of Stair case, erection and laying of pipe, specials and valves.

9

Finishing of the reservoir including all other items and painting to outer surface with two coats of cement paint and inside with Epoxy.

10

Testing and Commissioning.

5 %

Signature of Tenderer. Executive Engineer, RWS&S Division, SUNDARGARH.



49

EXECUTION OF WORKS, STAGE BY STAGE WITH TIME SCHEDULE

(To be filled in by the Tenderer)

(See Clause 4.7 of Part-II)

Sl. No. Name of work (Item – wise) Time of completion

(in day) 1 2 3

1 Final approval of design drawings

2 Earth work in excavation and laying of beam concrete.

3 Foundation Casting

4 Construction of 50% of Staging height.

5 Construction of staging up to bottom of ring beam.

6 Construction of base slab and 50% of wall height.

7 Construction of balance wall height and roof slab.

8 Construction of Stair case, erection and laying of pipe, specials

and valves.

9

Finishing of the reservoir including all other items and painting to outer surface with two coats of cement paint and inside with Epoxy.

10

Testing and Commissioning.

Signature of Tenderer. Executive Engineer, RWS&S Division, SUNDARGARH.

N.B. : - 1. Time schedule shall be for each individual item of work. For each work please attach additional sheets.

2. Penalty in respect of liquidated demurrage shall be levised, reckoning the

physical achievement with reference to stage wise work programme.



50

ANNEXURE – III

(See Clause 6 of Part-II)

Item-wise rates for deduction or extra payment beyond approved design and drawing.

Sl. No.

Description of item. Unit. Rate in figure and words.

1 2 3 4 01 (a) Earth work in excavation of foundation in all kinds

of soil including leveling and dressing the bed and depositing the excavated of materials within initial lift of 1.5 M. and lead of 50 M. as per the direction of Engineer-in-charge.

100 Cum.

(b)

Earth work for every additional depth of 0.3 mtrs. or p art thereof over initial lift of 1.5M. and depositing the excavated soil within 50 mtrs. lead as per the direction of Engineer-in-charge.

100 Cum.

02 Excavation of foundation in all kinds of rock including leveling and dressing the bed and depositing the excavated of materials within initial lift of 50 M. and lead of 1.5 M. as per the direction of Engineer-in-charge.

Each Cum.

03 Supplying all materials & labour for rigid smooth centering and shuttering for R.C.C. work & walls, roof slabs and columns etc. and dismantling after casting after proper curing including cost of materials as per the direction of Engineer-in-charge.

Each Cum.

04 Cement concrete grade M = 10 using crusher broken hard granite chips including carriage & cost of all materials, curing etc. all complete as per the direction of Engineer-in-charge.

Each Cum.

05 Cement concrete grade M = 15 with 12mm. size crusher broken hard granite chips including carriage & cost of all materials, curing etc. all complete for R.C.C. works including hoisting & laying in all height & depth as per the direction of Engineer-in-charge.

Each Cum.



51

06 Cement concrete grade M = 20 with 12mm. size crusher broken hard granite chips including carriage & cost of all materials, curing etc. all complete for R.C.C. works including hoisting & laying in all height & depth as per the direction of Engineer-in-charge.

Each Cum.

07 12mm. thick C.P. with C. M. (1:3) including carriage & cost of all materials, curing etc. all complete as per the direction of Engineer-in-charge.

Each Sqm.

08 Cutting, bending , binding straightening and tying the frills and placing in position including cost of binding wire of 18 to 20 gauges.

Each Qntl.

Signature of Tenderer N.B.: - Any additional items other specified above may be incorporated by the tendered

depending upon there scope of work. Executive Engineer, RWS&S Division, SUNDARGARH.



52

ANNEXURE – IV

DECLARATION OF TENEDERER

(See Clause – 4.8 of Part-II)

1. I/We have visited the site and have fully acquainted with local situation regarding

the materials, labour and the factors pertaining to the work before submitting the

tender.

2. I/We have carefully studied the conditions of the contract specification and other

documents of this work and agree to execute the same accordingly.

3. I/We solemnly pledge that I/We shall sincere in discharging my/our duties as

responsible contractor and complete the work within the prescribed time limit in

case there are deviations from the construction programme, I shall abide by the

decision of the Engineer-in-charge for revision of the programme and arrange for

the labour materials equipments etc. accordingly.

4. In the event of award of the work to me/us. I/We undertake the entire

responsibility for the structural stability of the reservoir and other ancillary works

in Annexure-VIII under description of item of once to re-construct/replace the

whole or part of the component of the reservoir and other ancillary works in

Annexure-VIII under description of item of work respectively in the event of

failure or improper functioning within a period of one year from the date of

testing.

Signature of Tenderer Executive Engineer,

RWS&S Division, SUNDARGARH.



53

ANNEXURE – V

SALIENT DATA AND FEATURES OF THE SERVICE RESERVOIR (See Clause 1 of Part-III)

Sl. No.

Name of the work. Station Dist. Capacity of the

reservoir.

No. of Reservoir.

S.B.C. of soil.

1 2 3 4 5 6 01 “DESIGN, DRAWING,

CONSTRUCTION, TESTING & COMMISSIONING OF 50,000 LTR. CAPACITY RCC ELEVATED STORAGE RESERVOIR WITH 12 MTR. STAGING FOR PIPED WATER SUPPLY SCHEME TO VILLAGE DHARUADIHI VILLAGE ”

SUNDARGARH

50,000 ltrs.

One Soil test to be

done by the

contractor

Shape of the Reservoir.

Proposed type of roof slab dome/ solid flat

slab.

Staging of structure

Site plan showing the location of proposed E.S.R. &

sketch map.

Stipulated period of

completion.

Remarks

7 8 9 10 11 12 Intze type with

dome Dome Shaft / pillar Drawing

sketch map attached

8 calendar months

N.B.: - After receipt of the letter of indent, for design purpose the ground water level in

worst condition may be taken as 1.50 meter below G.L. The design of the structure to be furnished by the tederer shall be based on the test value of the S.B.C. of the proposed site to be done by the contractor.

Signature of Tenderer Executive Engineer, RWS&S Division, SUNDARGARH.



54

ANNEXURE – VI

(See Clause 4.9 of Part-II)

A) List of similar works executed and if so the year of construction and under

which department/ organization. B) List of similar works executed and if so, the total value of work and under

which organization/ department. C) List of similar works in hand with name of Department/ Organization. D) List of Tools and Plants. Signature of Tenderer Executive Engineer, RWS&S Division, SUNDARGARH.



55

ANNEXURE – VII

Memorandum of documents forming this contact. The following documents shall form the contract documents for the purpose of

execution of the work.

1) Main offer (tender) of the successful tenderer along with his subsequent

letters as clarification and negotiations.

2) Detailed tender call notice signed and returned by the successful tenderer. 3) Lump sum agreement form. 4) Letter of intent containing special conditions agreed upon after negotiation. 5) Finally approved designs and drawings and specification. Signature of Tenderer Executive Engineer, RWS&S Division, SUNDARGARH.



56

PART – II

PRICE BID

Sl. No.

Description of work. Lump sum Rate In figure In words

1 2 3 4 1 “Design, Drawing,

Construction, Testing &

Commissioning of 50,000 Ltr.

Capacity RCC Elevated

Storage Reservoir with 12 mtr.

Staging for piped water supply

scheme to DHARUADIHI

village .

Signature of Tenderer

Executive Engineer, RWS&S Division, SUNDARGARH.



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