office of the district & sessions judge...

OFFICE OF THE DISTRICT & SESSIONS JUDGE ,JALANDHAR.

List of Public Information Officers and Assistant Public Information Officers

Sr.No Name of courts Assistant PublicInformation officer

PublicInformation

Officer

AppellateAuthority

1 Courts of theDistrict & SessionJudge and Courts ofAdditional DistrictSessions Judges atDistrictHeadquarter.

Judgment Writer(S.G.) of this court.

Superintendent,ofThis office.

TheDistrict &SessionsJudgeJalandhar.

2 Court of Civil Judge(Senior Division)Jalandhar and all thecourts of the civiljudge (Jr.Dinv.) atJalandhar.

Reader attached to thecourt of the CivilJudge (S.D),

Jalandhar.

Clerk of Court,Attached to thecourt of the CivilJudge (S.D.),Jalandhar

The CivilJudge(Sr.Divn.),Jalandhar

3 Court of the ChiefJudicial Magistrate,

Jalandhar

Sr. MostAhlmad,attached to theCourt of the ChiefJudicial Magistrate,Jalandhar.

Reader, attached tothe court of theChief JudicialMagistrate ,Jalandhar

The ChiefJudicialMagistrate,Jalandhar.

7 Courts of theAdditional CivilJudge (Sr.Divn.)and the Civil judge(Jr.Divn) atNakodar.

Sr. Most Ahlmad,attached to the court ofthe addl.civil judge(Sr.Divn.),Nakodar.

Reader,attached tothe court of theAddl.Civil Judge(Sr.Divn.)Nakodar

TheAddl.CivilJudge(Sr.Divn),Nakodar

8 Courts of theAdditional CivilJudge (Sr.Divn.)and the Civil Judge(Jr.Divn.) at Phi

Sr. Most Ahlmad,attached to the court ofthe Addl.Civil Judge(Sr.Divn.),Phillaur

Reader,attached tothe court of theAddl.Civil Judge(Sr.Divn.),Phillaur

TheAddl.Civiljudge(Sr.Divn),Phillaur

Duties of Employees

Sr.No.

Name of post Duties of employee

1. Superintendent 1.An application for a copy of anyrecord of the District and SessionsJudges' court shall be received by theSuperintendent. (page no.527 Chapter17 of Punjab High Court Rules andorders Vol. 4)

2.The superintendent shall be thecopying supervisor and examiner in thecopying agencies of their respectivecourts. (page no.536 Chapter 17 ofPunjab High Court Rules and ordersVol. 4)

3.To receive the memorandum of appealand note thereon the date of itsreceipt. (page no.214 Chapter 14-B ofPunjab High Court Rules and ordersVol. 1)

4.The Superintendent is also authorisedas Public Information Officer to dealwith the matters under the Right toInformation Act, 2005

2. English Clerk 1.To deal with all the correspondencerelating to this office with theHon'ble High Court and otherdepartments.

3. Addl. EnglishClerk

1.To deal with the account matter andcorrespondence thereto.

2.To maintain the record ofpermanent/temporary strength of theofficer and staff courtwise andSeniority list of staff.

4. Bill Clerk 1.Preparation of monthly pay bills andarrears of pay.

2.To deal with the T.A.Bills.3.Calculation of Income Tax to bededucted from the salary of Officersand employees.

4.Preparation of Quarterly and AnnualIncome Tax statements to be submittedto the Charted Accountant for TDSreturn on computer media.

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5.Preparation of Pension Cases.6.Calculation and checking of amountsregarding Leave Encashment, D.C.R.G.Etc. on retirement of each employee ofthis Sessions Division.

7.Fixation of pay of promotion and aftergrant of Proficiency Step Up/AssuredCareer Progression Scheme.

8.Preparation of Annual BudgetEstimates. Preparation of MonthlyExpenditure Statements and differentQuarterly statement for onwardtransmission to Hon'ble High Court.

9.Preparation of Earned leaves of eachemployee of this Sessions Division andCasual leaves exceeding four days.

10.Maintenance of Service book ofOfficers and official of thisestablishments.

11.Continuation of Temporary Posts ofthis Sessions Division.

5. PaidCandidate.

1.To deal with the enquiries/complaints2.To deal with the references relatingto construction of Judicial Complexes.

3.To receive and process theapplications for appointments of OathCommissioners, Supporting Staff ofSubordinate Courts.

4.To maintain casual leave accounts ofJudicial Officers and Staff.

5.To maintain ACR`s record of All theClass III Employees.

6.To receive the fresh appeals.7.To deal with the Indentity Cards ofall the employees.

8.To deal with quarterly statements.9.To deal with the earned leave of theJudicial Officers.

10.Pending reference with regard tocorrespondences with Hon'ble HighCourt and other courts.

6. L.R. Clerk(Receipt &DespatchClerk)

1.To receive/ despatch theletters/Orders to the differentcourts/quarters.

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7. G.P. FundClerk

1.To maintain G.P.F. A/c of Class III &Class IV employees.

2.To maintain G.I.S. A/c of employees ofAppellate Court.

8. StatementClerk

1.Consolidation of Monthly, Quarterlyand half yearly Civil & CriminalStatement of appellate Courts andLower Courts.

9. Fine Moharrir 1.Every Fine imposed by Courtsexercising Jurisdiction in theDistrict will be entered in the FineRegisters and Each realization will bechecked by the Fine Moharrir. (pageno.489 Chapter 11 of Punjab HighCourt Rules and orders Vol. 4)

2.Fine Moharrir to see that the registeris correctly maintained, that thenecessary measures are taken from timeto time to realize the fines, and thatsums realized are duly disposed of. Heshould in each case look for hisorders to the officer who under thesedirections, is responsible for the dueexecution of the sentences of fine.Separate pages of this Register andSeparate Serial numbers should beassigned to the court of eachMagistrate and each Civil Court in theDistrict and also to the SessionsCourt exercising jurisdiction therein.The presiding Officer of each Courtwill send to the Fine Moharrir a copyof all entries made in his separateregister on the day on which they aremade. Fines imposed by the SessionsCourt will be entered iun accordancewith the rules hereinafter provided.The register should be inspected andsigned by the Chief JudicialMagistrate Once a week. (page no.483Chapter 11 of Punjab High Court Rulesand orders Vol. 4)

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3.Under Section 421 of the Code ofCriminal Procedure, 1973, it is thediscretion of the Court passing asentence of fine to issue a warrantfor the levy of the amount by distressand sale of movable property belongingto the offender, although the sentenceprovides for his imprisonment indefault. If the fine is imposed by aCourt of Sessions, the judge should,in the absence of any specialdirection to the contrary in the lawunder which the fine is imposed,direct the warrant to the chiefJudicial Magistrate of the District.If the whole or a portion of the finehas been awarded in compensation orreward, this fact should becommunicated, along with the warrant.The Chief Judicial Magistrate to whomthe warrant is addressed will, onreceipt, cause the particulars to beentered in the proper page of theGeneral Fine Register, and the FineMoharrir will then be responsible thatthe proper steps are taken for therealization of the fine. (page no.484Chapter 11 of Punjab High Court Rulesand orders Vol. 4)

4.The Fine Moharrir to note down theresults reported by the Tehsildar inthe General Fine Register. (pageno.485 Chapter 11 of Punjab HighCourt Rules and orders Vol. 4)

5.At the close of each month astatement, for the whole District ofall the fines imposed by Courts, whichwere realized, and credited toGovernment during the month, should beprepared and submitted to theAccountant General and if no fineswere so realized, a certificate thatno realizations were effected, shouldbe submitted. The statement for theSessions Court will be prepared byDistrict Moharrir of fines and signedby the Magistrate of the District. Theofficer who signs the statement willbe responsible for its accuracy. (pageno.488 Chapter 11 of Punjab HighCourt Rules and orders Vol. 4)

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6.To facilitate the preparation of thesestatements and the chcking of theitems excluded from them a register offine realizations No.XV will be keptby the District Fine Moharrir for allCourts in the District and for theSessions Court. The entries in thisregister should invariably be made atthe same time as the correspondingentries are made in the GeneralRegister of Fines No.XIV. The registershould be totalled at the end of eachmonth and should then be examined andchecked by the Officer in charge offines with reference to the Treasurycertificate in regard to credit offines in the Treasury during themonth. (page no.488 Chapter 11 ofPunjab High Court Rules and ordersVol. 4)

7.It is the duty of the Fine Moharrir,from time to time, to draw theattention of he Magistrate tounrealized fines, in order that freshprocesses may issue as assets areindicated. (page no.488 Chapter 11of Punjab High Court Rules and ordersVol. 4)

10. Clerk of Court 1.Vide Hon'ble High Court letterno.10244 CRL GA dt.24.01.1994 theclerk of court shall certify thetranslation and type work beforeforwarding the same to the Hon'bleHigh Court.

2.Where the Judge had been transferredand the successor had not assumedoffice therefore, the Clerk of Courtcould receive the plaint and this isperfectly in order under theprovisions of the High Court Rules andorder Volume I, Chapter 1-b, Rule 7(c). Decision in which it has beenheld that the plaint received by theClerk of Court is not properlyreceived, are not relevant (page no.18Chapter 1, Part B of Punjab High CourtRules and orders Vol. 3)

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Nazarrat Office11. Civil Nazir 1.The Civil Nazir is to be regarded as

the ministerial head of the process-serving establishment under thecontrol of the Senior SubordinateJudge (or the Administrative Sub-Judgein districts where an AdministrativeSub-Judge has been appointed). Hismain duty is to maintain theefficiency of the process-servingestablishment and for this purpose hewill submit reports and makesuggestions from time to time to theSenior Sub-Judge or the AdministrativeSub-Judge as the case may be. (pageno.433 Chapter 6-A of Punjab HighCourt Rules and orders Vol. 4)

2.The Civil Nazir will be expected tokeep up the Civil Deposits andRepayments Accounts and to manage theexecution of decree business. It isleft to Senior Subordinate Judges toissue detailed instructions as to theduties which are to be performed bythe Civil Nazir. The Civil Nazirshould devote his time to thedistribution of business amongstprocess-servers, the transmission ofprocesses to agencies located attehsils for service, the management ofthe accounts and correspondenceregarding the payment of diet money towitnesses, and other similar mattersconnected with the carrying out of thesystem of serving processes throughagencies located at outlying tehsils.(page no.434 Chapter 6-A of PunjabHigh Court Rules and orders Vol. 4)

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3.Every Civil Nazir shall be providedwith a strong box for the custody ofall light property such as jewels,bullion, etc.,up to the value of onethousand rupees. This strong box maybe placed in the outer room of theTreasury, if it is open, as providedin Chapter 3 of the Punjab FinancialRules and if it is closed, theofficer-in-charge should arrange forits safe custody in the Civil Nazir'smalkhana, subject to the provision ofrule 8. The civil Nazir shall beprimarily responsible for the safecustody of the malkhana, the strongbox, and the keys thereof subject tothe general superintendence of theofficer-in-charge. It shall be theduty of the officer-in-charge to seethat the aggregate, value of propertysuch as jewels, bullion, etc.,incustody of the Civil Nazir, does notat any time exceed Rs.1000. (pageno.481 Chapter 10-D of Punjab HighCourt Rules and orders Vol. 4)

4.Columns 1 to 5 of the MiscellaneousRegister F shall be filed up by theCivil Nazir on receipt of theproperty. The number given to thedeposit in column no.1 shall be notedby the Nazir on the record of theproceedings ordering the property tobe made over to him. (page no.481Chapter 10-D of Punjab High CourtRules and orders Vol. 4)

5.All civil forms will be stocked by theCivil Nazir whose duty it will be tosupply them to Subordinate Judges andExtra Assistant Commissioners whenrequired. (page no.619 Chapter 25-Bof Punjab High Court Rules and ordersVol. 4)

6.The Civil Nazir will conduct all salesordered by the courts located atdistrict headquarters and for allother sales in which the value of theproperty to be sold is estimated toexceed Rs.5000/-.(page no.199 Chapter12, Part L of Punjab High Court Rulesand orders Vol. 1)

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12. Nazir 1.Check the registers of receipt andrepayments of deposits, and notewhether there are any deposits of longstanding date. (page no.392 Chapter2-B of Punjab High Court Rules andorders Vol. 4)

2.Examine Register No.XXIII (Processesserved by each Peon), and note whetherthe distribution of work is fair. Areany of the process-servers employed onother than their legitimate duties?(page no.392 Chapter 2-B of PunjabHigh Court Rules and orders Vol. 4)

3.The District Nazir shall beresponsible under the officer incharge for the disposal of suchproperty and he will prepare themonthly statement of sale proceeds ofunclaimed and escheated propertycredited into the Treasury forsubmission to the Accountant General.(page no.474 Chapter 10-A of PunjabHigh Court Rules and orders Vol. 4)

4.Subject to the control of the NazaratOfficer, the District Nazir, and notany of his assistants, shall be heldpersonally responsible for the properreceipt, safe custody and disposal ofall arms, ammunition and militarystores. (page no.477 Chapter 10-C ofPunjab High Court Rules and ordersVol. 4)

5.Are there any complaints against anyof the establishment on account ofinefficiency due to age or any othercause? (page no.392 Chapter 2-B ofPunjab High Court Rules and ordersVol. 4)

6.Does the staff appear sufficient, orin excess of requirements? (pageno.392 Chapter 2-B of Punjab HighCourt Rules and orders Vol. 4)

7.Examine Miscellaneous Register C(Miscellaneous proceedings receivedfrom other districts and courts), andascertain from the entries in columns3,6,8 and 9 whether unnecessary delayoccurs in the disposal of references.(page no.392 Chapter 2-B of PunjabHigh Court Rules and orders Vol. 4)

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8.Examine Miscellaneous Register F(Property received into the Nazir'sstore room) carefully, and check thecorrectness of the entries in column 4by an examination of at least twelvebundles taken at random. Are thearrangements of the malkhanasatisfactory as regards thepreservation of the property storedtherein? What officer of theheadquarters staff is in charge of themalkhana (Rule 4, Chapter 10-A ofPunjab High Court Rules and ordersVol. 4) and are the requirements ofthat and the other rules hereincontained carefully carried out? (pageno.392 Chapter 2-B of Punjab HighCourt Rules and orders Vol. 4)

Record Room13. Record Keeper 1.On receipt of the case in the Record

room, the Record-Keeper will examinethe index and check the entries incolumns 1,2 and 6 with the papers andstamps in the record. He will then, ifthe record is complete, sign thecertificate to that effect at the footof the index, and enter the case inits appropriate register; if anypapers or court fee stamps are missinghe will at once bring the deficiencyto notice. (page no.507 Chapter 16-Aof Punjab High Court Rules and ordersVol. 4)

2.Record-keepers should be instructednot to receive into their record roomany record in which property appearsto have been made over to the CivilNazir, unless the acknowledgment ofthe Civil Nazir, the number given tothe deposit in its register have beenduly entered on the record. (pageno.481 Chapter 10-D of Punjab HighCourt Rules and orders Vol. 4)

3.Are the records properly kept andpromptly furnished as required forpurposes of inspection ? (page no.393Chapter 2-B of Punjab High CourtRules and orders Vol. 4)

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4.Are the Record-keeper's Registers No.XV- Civil (General Register of suitsand appeals disposed of ), No. XVI-Criminal (General Register of decidedcases) and Miscellaneous Register B( of files taken from the record -roomfor reference) properly kept ? (pageno.393 Chapter 2-B of Punjab HighCourt Rules and orders Vol. 4)

5.Are the stamps in the record properlypunched according to the orders inforce ? (page no.393 Chapter 2-B ofPunjab High Court Rules and ordersVol. 4)

6.Are the instructions contained inChapter 16 of this volume, for thepreparation of an index of papers inJudicial Proceedings, observed ? (pageno.393 Chapter 2-B of Punjab HighCourt Rules and orders Vol. 4)

7.The destruction of records andregisters shall be carried out underthe supervision of the Record Keeperand shall be effected by tearing, carebeing taken that all court-fee stampshave been duly cancelled. The papershall then be sent to the nearestpaper-making jail after ascertainingfrom the jail concerned whether itdoes require the waste paper. Thepaper should be sold in the openmarket if he reply of the jail is inthe negative, the sale proceedingsbeing credited to the head “ XXI-Administration of Justice –Miscellaneous Fees and fines –Judicial Record Room Receipts.” (pageno.514 Chapter 16-E of Punjab HighCourt Rules and orders Vol. 4)

8.2-A,-Documents of a secret orconfidential nature should not be soldbut destroyed by being burnt underproper supervision. (page no.514Chapter 16-E of Punjab High CourtRules and orders Vol. 4)

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9.When under the above rules the wholeof the papers of Part A of the recordare destroyed, a note to the effectshall be made at the time ofdestruction, against the entry of thecase in the Goshwara. In the case ofthe record offices of District andSessions Courts where no Goshwaras arekept, the note shall be made againstthe entry of the case in the GeneralRegister. (page no.521 Chapter 16-E ofPunjab High Court Rules and ordersVol. 4)

10.When some only of the papers of partA of the record are destroyed and someare retained, a note of the papersdestroyed shall be made, at the timeof destruction, on the fly index ofthe case. (page no.521 Chapter 16-Eof Punjab High Court Rules and ordersVol. 4)

11.All notes made under the aboveinstructions (i) and (ii) shall beattested by the Record-Keeper. (pageno.522 Chapter 16-E of Punjab HighCourt Rules and orders Vol. 4) TheRecord-keeper will maintain a runninglist prepared from the above form ofall cases in which copies of judgmentshave been sent out. When the copies ofjudgments are returned to him by theoriginal courts, he will add them tothe records, fill in the date ofreceipt and strike those cases off hisrunning list. (page no.222 Chapter 14of Punjab High Court Rules and ordersVol. 1)

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12.The rules for the cancellation ofcourt-fee stamps by the Record keeperare contained in a resolution of theCentral Government in the FinancialDepartment, No.1763, dated 24th July,1873, in which it is ordered that theRecord Keeper of every court shall,when a case is decided and the recordconsigned to his custody, punch asecond hole, or, in the case of stampsfalling under clause (c), rule 1 athird hole, in each label, distinctfrom the first and note the date ofdoing so at the same time. Specialattention is requested to the words initalics, as the directions thereincontained in always not compliedwith. The Record Keeper's punchingshould not remove so much of the labelas to render it impossible ordifficult to ascertain its value ornature. From the resolution of theCentral Government, No.3047, dated 5thSeptember, 1883, it will be seen thatthese directions apply only toadhesive label used under the Act, andnot to impressed stamps which need notbe punched a second time. (page no.414Chapter 4 of Punjab High Court Rulesand orders Vol. 4).

13.Record Keepers will held personallyresponsible that the stampappertaining to the record under theircharge are complete and they have beenduly cancelled in accordance withthese instructions. Should a record besent into the record room in which thestamps are incomplete or not fullycancelled, the Record Keeper shallreport the circumstances at once tothe Head of the Office and shall deferentering the case in its appropriateregister until orders have been passedin the matter. (page no.414 Chapter 4of Punjab High Court Rules and ordersVol. 4).

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14.It is the duty of the Record Keeperto see that the records are made overto the Senior copyist on the day hereceives the application or in themorning of the next working da at thelatest. (page no.530 Chapter 17 ofPunjab High Court Rules and ordersVol. 4)

15.The record Keeper shall recommend onthe application itself that a searhfee of fifty paise should be imposedin every case in which an unreasonableamount of trouble has been caused infinding the original record by thefailure of the applicant to givecorrect particulars and this fee shallbe recovered as part of the copyingfee in court fee stamps and affixed tothe application concerned. (pageno.534 Chapter 17 of Punjab High CourtRules and orders Vol. 4)

14. Record RoomClerk/Staff

1.In the case of courts at District headquarters of Districts, a challan induplicate in form given hereinafter,along with the court registers, dulycompleted, will accompany the records.The court registers will beimmediately returned after beingsigned by the Record Room Clerkreceiving the records. One copy of thechallan will be returned later, afterentry of Goshwara number with dateagainst each record and signature infull of the Record Room Clerk. Theother copy of the challan will beretained by Record Room Staff. (pageno.506 Chapter 16-A of Punjab HighCourt Rules and orders Vol. 4)

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2.In the case of outlying courts, thechallan will be prepared in triplicateand sent to the District Record roomalong with the records sought to beconsigned. The record Room clerk willacknowledge receipt of the records bysigning and immediately returning onecopy of the challan without waiting toenter the Goshwara number and date ofthe court concerned. The second copywill be returned later after entry ofthe Goshwara number with date againsteach record and signature in full ofthe Record room Clerk. The third copywill be retained by the Record RoomStaff. (page no.506 Chapter 16-A ofPunjab High Court Rules and ordersVol. 4)

3.Copies of the challans retained by theRecord Room Staff will be kept forthree years and destroyed later on.(page no.507 Chapter 16-A of PunjabHigh Court Rules and orders Vol. 4)

Copying Agency15. Copying agent 1.The senior copyist in each agency

shall be the copying agent and filefetcher and shall be subject to thecontrol of the copying supervisor.(page no.536 Chapter 17 of Punjab HighCourt Rules and orders Vol. 4)

2.Copying agent shall be responsiblethat no file is taken out of thecopying room by any one. (page no.534Chapter 17 of Punjab High Court Rulesand orders Vol. 4)

3.Copying agent shall be responsiblethat all files are locked up in analmirah with the key in his possessionbefore leaving office. (page no.534Chapter 17 of Punjab High Court Rulesand orders Vol. 4).

4.Copying agent shall be responsible forthe proper and equal distribution ofwork among the copyists. (page no.534Chapter 17 of Punjab High Court Rulesand orders Vol. 4).

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5.Copying agent shall be responsible forthe proper maintenance of accounts,and preparation of returns. (pageno.534 Chapter 17 of Punjab High CourtRules and orders Vol. 4)

6.Copying agent shall be responsible forthe regular and proper delivery ofcopies. (page no.534 Chapter 17 ofPunjab High Court Rules and ordersVol. 4).

7.Copies when prepared shall bedelivered or despatched by the CopyingAgent. (page no.534 Chapter 17 ofPunjab High Court Rules and ordersVol. 4).

8. Copying agency, before delivering acopy shall make sure that all feeschargeable according to the Scheduleannexed to these rules have been dulyrecovered. (page no.534 Chapter 17 ofPunjab High Court Rules and ordersVol. 4)

9.Copying agent before any copy isdelivered, shall endorse thereon thedate of delivery and verify thecancellation of the Court Fee Stamps.(page no.534 Chapter 17 of PunjabHigh Court Rules and orders Vol. 4).The copying agent shall maintain aseparate register in form C.D.11 inwhich he shall enter the balance offees recoverable in each case andrefused VPPs and from which he shallprepare the statement required by rule53(2). (page no.535 Chapter 17 ofPunjab High Court Rules and ordersVol. 4)

10.On receipt of an application thecopying agent shall scrutinize whetherthe copy applied for can be suppliedunder rules ; the application has beenduly stamped with forty paise courtfee stamp and give the correctparticulars for tracing the record;the fee if pre-paid has been correctlyassessed in accordance with the scalelaid down in Schedule A. (page no.529Chapter 17 of Punjab High Court Rulesand orders Vol. 4)

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16. Copyists 1.Preparation of the copies of therecords as per the instructions laiddown in Chapter 17 of Punjab HighCourt Rules and orders Vol. 4)

2.The senior copyist shall maintain aregister in Form C.D.7. (page no.530Chapter 17 of Punjab High Court Rulesand orders Vol. 4)

3.A register of daily work done bycopyists shall be maintained by eachcopyist in Form C.D.5. (page no.537Chapter 17 of Punjab High Court Rulesand orders Vol. 4)

4.A separate income account shall bekept by the copying agent in RegisterC.D.3 in which each day's income shallbe recorded by the Copying Agent andtotalled monthly. After the close ofeach month the copying agent shallprepare a statement showing the casein which the fee or any portionthereof remains to be realised. Thestatement shall be checked by thecopying supervisor and submitted tothe collector through the District andSessions Judge. (page no.538 Chapter17 of Punjab High Court Rules andorders Vol. 4)

5.Copyists shall in no circumstances beallowed access to the record room andthe records shall be made over to thecopying agent by the Ahlmad or RecordKeeper according as the case ispending or a decided one, the receiptstake in the Register maintained inform C.D.8. (page no.534 Chapter 17of Punjab High Court Rules and ordersVol. 4)

17. Examiner 1.To personally compare such copy withthe original record from which it hasbeen made, with the help of thecopyist who prepared it, who shallread out the original. (page no.532Chapter 17 of Punjab High Court Rulesand orders Vol. 4)

2.To attest every alteration made insuch copy by initialing the same;(pageno.532 Chapter 17 of Punjab HighCourt Rules and orders Vol. 4)

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3.Examine and initial the endorsementmade upon the copy in accordance withthese rules ; (page no.532 Chapter 17of Punjab High Court Rules and ordersVol. 4)

4.Examine the headings and form of thecopy, and see that they are inaccordance with the law, rules anddirections applicable to such copy.(page no.533 Chapter 17 of PunjabHigh Court Rules and orders Vol. 4)

5.To see that the provisions of rule 18have been fully complied with (pageno.533 Chapter 17 of Punjab High CourtRules and orders Vol. 4)

6.To see that the court fee stampsaffixed to copies are punched,cancelled and initialled; (page no.533Chapter 17 of Punjab High Court Rulesand orders Vol. 4)

7.To make an entry in register C.D.5 asto the out turn of the copyist asrequired by rule 48.(page no.533Chapter 17 of Punjab High Court Rulesand orders Vol. 4)

8.When the examiner is satisfied thatthe copy is correct in all respectsand ready for delivery to theapplicant, he shall make endorsement“certified to be a true copy” andshall sign and date the endorsement,and also subscribe his officialdesignation below which he shall makethe further endorsement ' Authorisedby Section 76 of Indian Evidence Act,1872'. (page no.533 Chapter 17 ofPunjab High Court Rules and ordersVol. 4)

9.If the copy is more than one sheet ofpaper, the examiner shall endorse theword Attested on every such sheet andshall enter his initials and the datethereunder. He shall at the same timecancel the court fee stamps, if notalready done, representing the costsof the copy. (page no.533 Chapter 17of Punjab High Court Rules and ordersVol. 4)

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10.In the event of any copy being foundto be unfit for issue by reason, thatit has not been legibly and neatlywritten; is not in the prescribed formor on paper of the prescribed quality;is so incorrect that revision hasrendered it unfit for issue; does notconform to these rules; or isdefective or otherwise open toobjection, the examiner shall writethe word 'cancelled' across the copy,and a fresh copy shall be made withoutfurther charge. At the same time heshall submit a separate report againstthe copyist for his carelessness (pageno.533 Chapter 17 of Punjab HighCourt Rules and orders Vol. 4)

11.The signature of examiner to a copyis a certificate that the official haspersonally satisfied himself of itsaccuracy, and that the copy has beenpersonally compared by him, and issuitable for delivery. (page no.533Chapter 17 of Punjab High Court Rulesand orders Vol. 4)

12.The copying supervisor shall maintaina register in form D.D.6 for paymentreceived by money order or throughVPP. He shall convert all suchpayments into court fee stamps. Affixthem to the application, and thencancel them by punching out thefigure-head so as to leave the amountdesignated on the stamp un-touched.The part removed by punching shall beburnt or otherwise destroyed. As anadditional precaution the cancellingofficer shall affix his signature andthe date across each label, at thetime of cancellation, in durable ink.Thereafter copying supervisor shallhand over the application to thecopying agent by obtaining his receiptin the register C.D.6. The money orderand VPP coupons shall be pasted in aseparate guard file and numberedserially. (page no.533 Chapter 17 ofPunjab High Court Rules and ordersVol. 4)

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13.The permanent advance register C.D.4shall be kept and maintainedpersonally by the Copying Supervisor.(page no.538 Chapter 17 of PunjabHigh Court Rules and orders Vol. 4)

18. Process-server 1.The process-servers shall be employedmainly in the work of serving andexecuting processes, but they may berequired to perform any other publicduties that may be assigned to them.(page no.437 Chapter 6, Part C ofPunjab High Court Rules and ordersVol. 4)

19. Reader 1.It will be the duty of the Reader ofeach Court to see that all finesimposed by the Judge or Magistrate areentered the same day in the fineregister. The register should beinspected and signed, in the case ofSessions Courts, by the Judge once amonth, and in other Courts, by thePresiding Officer once a week. (pageno.483 Chapter 11 of Punjab High CourtRules and orders Vol. 4)

2.To prepare the daily cause list and toprepare the monthly statements.

20. JudgmentWriters/Stenographers/steno- typists

1.The Judgment Writers, Stenographers orSteno Typists as the case may be,shall prepare as many extra carboncopy of appealable interim order/judgments as are applied for by theparties or their pleader within theprescribed time limit at the time oftranscription of interim order/judgment pronounced by the court.(page no.169 Chapter 11, Part a ofPunjab High Court Rules and ordersVol. 1)

2.The Judgment Writer, Stenographer orthe Steno-typist as the case may be,who prepared the copy, shall makethereon the endorsement 'certified tobe a true copy' and shall sign anddate the endorsement and alsosubscribe his official designationbelow which he shall make theendorsement 'Authorised by Section 76of Indian Evidence Act, 1872' (pageno.550 Chapter 17-A of Punjab HighCourt Rules and orders Vol. 4)

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3.If the copy is on more than one sheetof paper, he shall endorse the word'attested' on each such sheet andshall enter his initials and the datethereunder. He shall at the same timecancel the court fee stamps on theapplication, if not already done andalso those representing the cost ofthe copy. (page no.550 Chapter 17-Aof Punjab High Court Rules and ordersVol. 4)

4.Before delivering copy to theapplicant be ensured that theprescribed copying fee charges havebeen duly recovered in the form ofcourt fee stamps. (page no.550 Chapter17-A of Punjab High Court Rules andorders Vol. 4)

5.Shall maintain a register showingthere in each day's income from thesupply of copies and other particularsin the form; serial no.,; date ofapplication; date of pronouncement ofjudgment; number and title of thecase; name of the applicant; number ofpages of the judgment; amountrecovered as copying charges; date ofdelivery of copy; and remarks by thepresiding officer of the court. (pageno.550 Chapter 17-A of Punjab HighCourt Rules and orders Vol. 4)

6.After the close of each month, heshall total the income and prepare astatement of monthly income whichshall be sent by him after beingcountersigned by the Presiding Officerof the court by the 15th of succeedingmonth to the Officer incharge of thecopying agency which is required tosupply copies of the records of thatcourt. (page no.550 Chapter 17-A ofPunjab High Court Rules and ordersVol. 4)

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7.40% of the income derived from thesupply of copies prepared by ajudgment writer, stenographer orstenotypist, as the case may be ,shall be paid to him by the Officer-in-charge of the Copying Agency withina period of 15 days from the receiptof statement under the rule 10 of theImprest of the Copying Supervisor ofthat agency. (page no.551 Chapter 17-A of Punjab High Court Rules andorders Vol. 4)

21. Ahlmad 1.No process shall be prepared or issueduntil the proper fee for the servicethereof has been paid, but as soon asthe process fee(talbana) is paid by alitigant, his agent, or his pleader, areceipt is to be granted by Ahlmad andthereafter the court fee labeldenoting the fee shall be affixed tothe diary of process fees andimmediately punched. (page no.430Chapter 5, Part A of Punjab High CourtRules and orders Vol. 4)

2.With the record of each civil case andof each criminal case in which processfees are levied, should be kept aseparate sheet of paper to be termedthe 'Diary of Process Fee' whichshould be devoted to the sole purposeof maintaining a record of processfees. This diary should be in theprescribed form. (page no.430 Chapter5, Part A of Punjab High Court Rulesand orders Vol. 4)

3.The Goshwara numbers given by theRecord Officer in the challan will beentered in the court registers by theAhlmad. Presiding officer of courtshould on the first working day in themonths of February, May, August andNovember check the Goshwara numbersgiven in the court registers byAhlmads with those entered in thechallan in order to see that entriesare correctly made in the courtregisters and sign the court registersin token of their check. (page no.507Chapter 16-A of Punjab High CourtRules and orders Vol. 4)

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4.The file of every decided case shouldbe consigned to the record room withina period of 15 days from the date ofthe final orders passed therein andthat in case of default, explanationfor the delay, duly signed by thePresiding Officer, should accompanythe record. (page no.507 Chapter 16-Aof Punjab High Court Rules and ordersVol. 4)

5.It is the duty of the Ahlmad to seethat the records are made over to theSenior copyist on the day he receivesthe application or in the morning ofthe next working day at the latest.(page no.530 Chapter 17 of PunjabHigh Court Rules and orders Vol. 4)