office of the deputy secretary u.s. department of education december 2009

OFFICE OF THE DEPUTY SECRETARY

U.S. DEPARTMENT OF EDUCATION

DECEMBER 2009

OVERVIEW & JOB OVERVIEW & JOB REPORTINGREPORTING

REQUIREMENTSREQUIREMENTS

AAMERICAN MERICAN RRECOVERY AND ECOVERY AND

RREINVESTMENT EINVESTMENT AACTCT

Audio is via phone- Audio is via phone- at 1-800-621-7432at 1-800-621-7432

Pass Code: 8053559Pass Code: 8053559

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SOUND CHECKSOUND CHECK

►Where we are:Where we are: Between 2007 and 2009, NAEP 4Between 2007 and 2009, NAEP 4thth grade grade

math scores were flat—with only a slight math scores were flat—with only a slight improvement in 8th grade.improvement in 8th grade.

27 percent of our students drop out before 27 percent of our students drop out before earning a diploma. earning a diploma.

Only 40 percent of our adults earn a two-year Only 40 percent of our adults earn a two-year or four-year degree.or four-year degree.

MOVING AMERICA’S MOVING AMERICA’S EDUCATION SYSTEM FORWARDEDUCATION SYSTEM FORWARD

►Where we need to go:Where we need to go: Improve student achievement Improve student achievement

Narrow achievement gapsNarrow achievement gaps

Increase graduation and college enrollment Increase graduation and college enrollment rates rates

MOVING AMERICA’S MOVING AMERICA’S EDUCATION SYSTEM FORWARDEDUCATION SYSTEM FORWARD

PRESIDENT OBAMA’S GOAL PRESIDENT OBAMA’S GOAL

America will have the highest proportion of America will have the highest proportion of

college graduates of any country college graduates of any country

by 2020by 2020

COLLEGE AND CAREER COLLEGE AND CAREER ATTAINMENTATTAINMENT

CRADLE-TO-CAREER EDUCATION PLAN CRADLE-TO-CAREER EDUCATION PLAN

LITERACY BY 3RD GRADE

INCREASE ACCESS

&AFFORDABILITY

HIGHER HIGHER EDUCATIONEDUCATIONK-12K-12EARLY EARLY

LEARNINGLEARNING

SYSTEM-WIDE CAPACITY

KEY ELEMENTS OF SUCCESSFUL K-12 KEY ELEMENTS OF SUCCESSFUL K-12 REFORM REFORM

COMMUNITYCOMMUNITYCOMMUNITYCOMMUNITY

TEACHERS AND TEACHERS AND LEADERSLEADERS


ALIGNED ALIGNED INSTRUCTIONINSTRUCTION


SCHOOLSCHOOLENVIRONMENTENVIRONMENT



ARRA REFORM PRIORITY: ARRA REFORM PRIORITY: STANDARDS & ASSESSMENTSSTANDARDS & ASSESSMENTS



STANDARDS STANDARDS AND AND

ASSESSMENASSESSMENTSTS


ARRA REFORM PRIORITY: ARRA REFORM PRIORITY: EFFECTIVE TEACHING AND LEADINGEFFECTIVE TEACHING AND LEADING



EFFECTIVE EFFECTIVE TEACHING TEACHING

AND AND LEADINGLEADING


ARRA REFORM PRIORITY: ARRA REFORM PRIORITY: DATA SYSTEMSDATA SYSTEMS

DATA DATA SYSTEMSSYSTEMS


COMMUNITYCOMMUNITYCOMMUNITYCOMMUNITY







ARRA REFORM PRIORITY: ARRA REFORM PRIORITY: TURNING AROUND STRUGGLING TURNING AROUND STRUGGLING

SCHOOLSSCHOOLS

*Includes regular FY 09 appropriations

ARRA PLANNING TIMELINESARRA PLANNING TIMELINES

►The State Fiscal Stabilization Fund (SFSF) total: The State Fiscal Stabilization Fund (SFSF) total: $$48.6 billion48.6 billion

►Phase I – approximately $36.8 billion awarded Phase I – approximately $36.8 billion awarded to all 50 States, Puerto Rico, and the District of to all 50 States, Puerto Rico, and the District of Columbia, including 100% of Government Columbia, including 100% of Government Services FundsServices Funds

►$11.5 billion to be awarded in Phase II $11.5 billion to be awarded in Phase II

►Applications from governors Due January 11thApplications from governors Due January 11th

STATE FISCAL STABILIZATION FUNDSTATE FISCAL STABILIZATION FUND

►TransparencyTransparency

Public reporting on state websites of data and plans Public reporting on state websites of data and plans regarding the four reform areasregarding the four reform areas

►Status and PlanningStatus and Planning Indicators = data-related responsesIndicators = data-related responses Descriptors = narrative information (only three)Descriptors = narrative information (only three) State Plan = explanation of progress toward providing State Plan = explanation of progress toward providing

the requested informationthe requested information

If a state cannot report the data requested by an Indicator or If a state cannot report the data requested by an Indicator or Descriptor, the state must create a plan to report the data as Descriptor, the state must create a plan to report the data as soon as possible – final deadline: soon as possible – final deadline: September 30, 2011

PURPOSE OF SFSF PHASE II APPLICATIONPURPOSE OF SFSF PHASE II APPLICATION

RACE TO THE TOPRACE TO THE TOP

COMPETITION TIMELINECOMPETITION TIMELINE

Race to the Top – Phase 1Race to the Top – Phase 1

November 18, 2009November 18, 2009 Notices published in the Federal RegisterNotices published in the Federal Register

January 19, 2010January 19, 2010 Application deadline for Phase 1Application deadline for Phase 1

April 2010April 2010 Winners announced for Phase 1Winners announced for Phase 1Feedback provided to applicants who do not winFeedback provided to applicants who do not win

Race to the Top – Phase 2Race to the Top – Phase 2

June 1, 2010June 1, 2010 Application deadline for Phase 2Application deadline for Phase 2

September 2010September 2010 Winners announced for Phase 2 Winners announced for Phase 2

STATE SUCCESS FACTORSSTATE SUCCESS FACTORS

Articulating State’s education reform agenda Articulating State’s education reform agenda and LEAs’ participation in itand LEAs’ participation in it

Building strong statewide capacity to Building strong statewide capacity to implement, scale up, and sustain proposed implement, scale up, and sustain proposed plansplans

Demonstrating significant progress in raising Demonstrating significant progress in raising achievement and closing gapsachievement and closing gaps

PRIORITIESPRIORITIES

► Priority 1: Absolute – Comprehensive Approach to Education Priority 1: Absolute – Comprehensive Approach to Education Reform Reform

► Priority 2: Competitive – Emphasis on Science, Technology, Priority 2: Competitive – Emphasis on Science, Technology, Engineering, and Mathematics (STEM)Engineering, and Mathematics (STEM)

► NEW Priority 3: Invitational – Innovations for Improving Early NEW Priority 3: Invitational – Innovations for Improving Early Learning OutcomesLearning Outcomes

► Priority 4: Invitational – Expansion and Adaptation of Statewide Priority 4: Invitational – Expansion and Adaptation of Statewide Longitudinal Data SystemsLongitudinal Data Systems

► Priority 5: Invitational – P-20 Coordination, Vertical and Horizontal Priority 5: Invitational – P-20 Coordination, Vertical and Horizontal AlignmentAlignment

► Priority 6: Invitational – School-Level Conditions for Reform, Priority 6: Invitational – School-Level Conditions for Reform, Innovation, and LearningInnovation, and Learning

GRANT COORDINATIONGRANT COORDINATION

School Improvement School Improvement GrantsGrants

School Improvement School Improvement GrantsGrants

$3.5 billion$3.5 billion

SFSF SFSF Phase TwoPhase Two

SFSF SFSF Phase TwoPhase Two


Ed TechEd TechEd TechEd Tech

$650 million$650 million


Statewide Longitudinal Data SystemsStatewide Longitudinal Data SystemsStatewide Longitudinal Data SystemsStatewide Longitudinal Data Systems

Teacher Incentive Teacher Incentive FundFund

Teacher Incentive Teacher Incentive FundFund

$200 million$200 millionRace to the TopRace to the TopRace to the TopRace to the Top


Teacher Teacher Quality Quality

Part.Part.

Teacher Teacher Quality Quality

Part.Part.$100 million$100 million


Investing in Investing in InnovationInnovation

Investing in Investing in InnovationInnovation

Teacher Teacher Incentive FundIncentive Fund

Teacher Teacher Incentive FundIncentive Fund


95% of ARRA 95% of ARRA Grants Explicitly Grants Explicitly

Require Require SEA – LEA SEA – LEA

CoordinationCoordination










PRIME RECIPIENT PRIME RECIPIENT RESPONSIBILITIES RESPONSIBILITIES

JOBS CREATION & RETENTION REPORTING JOBS CREATION & RETENTION REPORTING REQUIREMENTSREQUIREMENTS

• Prime RecipientsPrime Recipients: Responsible for reporting all job : Responsible for reporting all job creation/retention data on creation/retention data on FederalReporting.govFederalReporting.gov

• Prime recipientsPrime recipients should provide the assumptions and should provide the assumptions and estimation methodology needed by sub-recipients and vendors estimation methodology needed by sub-recipients and vendors to produce jobs creation estimates.to produce jobs creation estimates.

• Prime recipients Prime recipients are responsible for estimating any jobs they are responsible for estimating any jobs they support and for collecting job data from their own vendors and support and for collecting job data from their own vendors and from sub-recipients.from sub-recipients.

• Job reporting cannot be delegated to sub-recipients – job Job reporting cannot be delegated to sub-recipients – job creation/retention estimates can only be entered in creation/retention estimates can only be entered in FederalReporting.govFederalReporting.gov by prime recipients by prime recipients

SUB-RECIPIENT RESPONSIBILITIES

JOBS CREATION & RETENTION REPORTING REQUIREMENTS

• Sub-recipients:Sub-recipients: Responsible for producing job Responsible for producing job creation/retention estimates and a narrative describing the creation/retention estimates and a narrative describing the types of jobs (e.g., job titles) using the methodology and types of jobs (e.g., job titles) using the methodology and assumptions provided by the prime recipientassumptions provided by the prime recipient

• Sub-recipients Sub-recipients are responsible for collecting job estimates are responsible for collecting job estimates from any vendors with employees directly charged to projects from any vendors with employees directly charged to projects or activities funded by Recovery fundsor activities funded by Recovery funds

WHEN SHOULD A JOB BE REPORTED AS CREATED OR

RETAINED?

►In general, a job should be reported In general, a job should be reported as created or retained as created or retained if and only ifif and only if that position would not have existed or that position would not have existed or been filled in absence of Recovery Act been filled in absence of Recovery Act funds.funds.

WHEN SHOULD A JOB BE WHEN SHOULD A JOB BE REPORTED AS CREATED OR REPORTED AS CREATED OR RETAINED – (CONTRETAINED – (CONT’D)?’D)?

• Jobs do not need to be directly paid for by Recovery Jobs do not need to be directly paid for by Recovery Act funds to be reported. For example, Recovery Act Act funds to be reported. For example, Recovery Act funds could be used to pay a bill, freeing up funds that funds could be used to pay a bill, freeing up funds that could be used to pay salaries. could be used to pay salaries.

• Jobs that are paid for with Recovery Act funds are not Jobs that are paid for with Recovery Act funds are not necessarily created or retained jobs. For example, necessarily created or retained jobs. For example, Recovery Act funds could be used to temporarily pay all Recovery Act funds could be used to temporarily pay all employee salaries, including employees that would employee salaries, including employees that would have been employed in absence of the Recovery Act.have been employed in absence of the Recovery Act.

WHICH JOBS SHOULD BE WHICH JOBS SHOULD BE REPORTED? REPORTED?

• Recipients should only include Recipients should only include direct jobsdirect jobs in in their job creation/retention estimates.their job creation/retention estimates.

• A direct job is a position that is funded by a prime A direct job is a position that is funded by a prime recipient, sub-recipient, or vendor of a prime or sub recipient, sub-recipient, or vendor of a prime or sub recipient and that is being filled as a result of Recovery recipient and that is being filled as a result of Recovery Act funding. Act funding.

• A direct job does not need to be paid for with Recovery A direct job does not need to be paid for with Recovery Act funds as long as the position has been filled as a Act funds as long as the position has been filled as a result of Recovery Act funding.result of Recovery Act funding.

HOW SHOULD RECIPIENTS ESTIMATE JOB CREATION &

RETENTION?• Hours Not PeopleHours Not People – The goal is to estimate the number of – The goal is to estimate the number of

hours worked as a result of the Recovery Act, which can be hours worked as a result of the Recovery Act, which can be used to determine the number of full-time equivalents used to determine the number of full-time equivalents (FTEs). The calculation will convert part-time employees (FTEs). The calculation will convert part-time employees into FTE jobs. into FTE jobs.

• Reporting will be ‘cumulative’ so that each report will cover Reporting will be ‘cumulative’ so that each report will cover the job creation from the reporting start date through to the the job creation from the reporting start date through to the end of the current quarter. For example, if the first report end of the current quarter. For example, if the first report covered the period from February 17,2009 to September 30, covered the period from February 17,2009 to September 30, 2009, the second report would cover the period from 2009, the second report would cover the period from February 17, 2009 to December 31, 2009.February 17, 2009 to December 31, 2009.

RESOURCES ON ARRA RESOURCES ON ARRA REPORTINGREPORTING

““Recipient Reporting RequirementsRecipient Reporting Requirements” page at: ” page at:

http://www.ed.gov/policy/gen/leg/recovery/section-http://www.ed.gov/policy/gen/leg/recovery/section-1512.html1512.html

ARRA CONTACT INFORMATIONARRA CONTACT INFORMATION

• ASBO Website: www.asbointl.org• ASBO ARRA Blog: http://asbointl.org/index.asp?bid=29709• State Fiscal Stabilization Fund:

[email protected], Subject = ARRA• Title I, Part A Grants to LEAs:

[email protected], Subject = ARRA • IDEA, Parts B & C:

[email protected]• Voc-Rehab, Indep. Living Srvcs & Centers for Indep. Living:

[email protected]• Impact Aid:

[email protected]• ED-OIG Hotline:

[email protected], 1-800-MIS-USED• General Info: 1-800-USA-LEARN (1-800-872-5327)

Questions

Answers

office of the deputy secretary u.s. department of education december 2009

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