Office of Juvenile AffairsOffice of Juvenile Affairs

May Board MeetingMay Board Meeting

Financial Reports for the Month Ending April 30, 2013Financial Reports for the Month Ending April 30, 2013

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FY-2013 Budget Work Program 111,982,205$ Year-to-Date Expenditures (81,349,214)$ Encumbrances (21,205,419)$

Balance as of 4/30/2013 9,427,572$

Less: Remaining Payroll (6,446,900)$

Less: Remaining Travel (Estimated) (181,980)$

Less: Restricted Funds (880,584)$

Less: Pending Encumbrances (Estimated) (1,400,000)$

Balance Available as of 04/30/2013 518,108$

FY-13 Budget ProjectionsFY-13 Budget ProjectionsAs of April 30, 2013As of April 30, 2013

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FY-13 Budget to Actual for PayrollFY-13 Budget to Actual for Payroll As of April 30, 2013 As of April 30, 2013

State Office also includes OJJDP and JABG.

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General Revolving Fund Budget to Date Receipts VarianceSSI and SSA 212,500 227,153 14,653Income from Rent 101,093 80,305 (20,788)School Lunch Program 197,500 178,619 (18,881)Inter-Agency Reimbursements 4,338 1,541 (2,797)Reimbursements-Non-Federal 171,000 203,371 32,371Sales of Documents & Merchandise 9,600 7,686 (1,914)Other Receipts 37,500 34,095 (3,405)Parental Responsibility-Child Support 157,500 139,222 (18,278)Total Revolving Funds 891,031 871,992 (19,039)

General Revolving Fund StatusGeneral Revolving Fund StatusAs of April 30, 2013As of April 30, 2013

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FFP Revolving FundProjected Annual

RevenueProjected YTD

RevenueActual

Revenue In Transit Variance

TCM / RBMS 8,140,622 6,783,852 6,854,349 0 70,497

Admin 200,000 166,667 152,666 0 (14,001)

Total IV-E 46,905 39,088 30,972 23,525 15,409

Total 8,387,527 6,989,607 7,037,987 23,525 71,905

Title XIX & Title IV-E RevenueTitle XIX & Title IV-E RevenueAs of April 30, 2013As of April 30, 2013

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701 Trust Fund 701 Trust Fund – Established to account for all – Established to account for all funds a juvenile received or expended while in OJA funds a juvenile received or expended while in OJA custody.custody.Cash balance as of 04/30/13 was Cash balance as of 04/30/13 was $ 423,363$ 423,363..

702 Canteen Fund 702 Canteen Fund – Established to account for all – Established to account for all funds received or expended at canteens located at both funds received or expended at canteens located at both OJA institutions. Proceeds from the canteen are used OJA institutions. Proceeds from the canteen are used for the benefit of the juvenile.for the benefit of the juvenile.Cash balance as of 04/30/13 was Cash balance as of 04/30/13 was $15,545$15,545..

Agency Special FundsAgency Special Funds

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703 Donation Fund 703 Donation Fund – Established to account for all– Established to account for alldonated funds received or expended. These fundsdonated funds received or expended. These fundsare used for the benefit of the juvenile.are used for the benefit of the juvenile.Cash balance as of 04/30/13 was Cash balance as of 04/30/13 was $ 682.$ 682.

704 Victim Restitution Fund 704 Victim Restitution Fund – Established to account – Established to account for all funds received from the OJA Victim’s for all funds received from the OJA Victim’s Restitution Program.Restitution Program.Cash balance as of 04/30/13 was Cash balance as of 04/30/13 was $ 26,288.$ 26,288.

Agency Special FundsAgency Special Funds

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Vendor Date Cost Requestor Description

Council of State Governments

04-05-2013 $17,000 Robert Hendryx

JSD

FY-2014 Dues

Assessment for

Membership to the

Interstate Commission for Juveniles

Sole Source ContractsSole Source Contracts

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Emergency PurchasesEmergency Purchases

There were no emergency purchases since the last board meeting.