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OFFICE OF FINANCIAL MANAGEMENT

ACCOUNTING DIVISION

BUDGET PREPARATION SYSTEM 2________________________________________________________________________________________________________

USER'S OPERATIONS MANUAL

June 1996

I N T R O D U C T I O N

The BUDGET PREPARATION SYSTEM (BPS2) was developed by the Legislative Evaluation and Accountability Program (LEAP) at the request of, and in concert with, several executive agencies. This project was undertaken by LEAP to improve the budget process within state government.

This manual explains the operation of BPS2, covering all objects of expenditure.

Assistance in the operation of the system is provided by the Office of Financial Management.

The following steps will enable an agency to use BPS2:

1. Establish security to access CICS through the Department of Information Services.

Make arrangements to complete:a. Work Authorization Requestb. Userid/Password Requestc. RACF Security Authorization Form

2. Contact the Office of Financial Management:Art Overman 664-3394

3. Make arrangements to complete the BPS security authorization form.

4. Provide your program, organization and project coding structure information to the BPS contact. person.

5. Request an initial BPS2 training session.

June 1996 BPS2-2

T A B L E O F C O N T E N T S

PAGEI. BPS2 Overview

A. System rationale 5

B. Coding structure 7

C. B5-2 logical development 10

D. System capabilities 11

II. System operation

A. LOGON procedure 14

B. LOGOFF procedure 14

C. Menu Functions1. File maintenance

a. Data input 17b. Titles file 25c. Control file 31d. Base-level calculation 35e. Version copy/delete 39f. File conversion 41g. Inflation 50

2. Reportsa. Interactive 54

1) B4, budget summary2) B5, operating budget

b. Hard copy 571) Edit2) Version compare3) B4, agency budget summary4) B7, expenditure detail5) B5-1: analysis of expenditure levels6) B5-2: analysis of expenditure changes

c. System Documentation 62

June 1996 BPS2-3

T A B L E O F C O N T E N T S

PAGE

3. Utilitiesa. Extract titles 70b. Extract past biennium 71c. Extract current biennium 73d. Convert TSO extract 75e. BPS2 to Midas transmittal 76f. BPS2 downloads 78g. Midas prior history 79

4. Appendixa. OFM Dedicated Activities 80b. Appropriation type codes/description 81c. Security Forms

1) System Administration 822) System Users 83

d. Sample BPS2 Reports 1) Interactive B4 Report 84 2) Interactive B5 Report 85 3) Edit Report (EDT) 86 4) Version Compare Report (CMP) 88 5) B4 Report 90 6) B5-1 Report 91 7) B5 Report 92 8) B7 Report 94 9) B5-2 Report 9610) Inflation Table 10011) B7-1 Report 101

June 1996 BPS2-4

B P S 2 O V E R V I E W

The BUDGET PREPARATION SYSTEM was designed to assist the user agency in the budget development process. The system provides the following functions:

1. HISTORICAL DATA

The historical data required for budget submittal is extracted from the Agency Financial Reporting System (AFRS). It is then summarized, and converted to the BPS2 budget structure. This data consists of both years from the past biennium and year one from the current biennium. Current biennium data may include allotments, disbursements and accruals (excluding encumbrances), or a combination of both. All dollar amounts are rounded up.

Utility programs are provided to enable the user to blank portions of account codes, summarizing the data to a higher level for budgeting, to make global changes to the historical data to reflect between-biennia account code changes, and to sort and summarize data.

The system also generates a Titles File from the AFRS System. This file is available to the user through CICS for ease of maintenance.

2. BUDGET DEVELOPMENT LOGIC

The user may build a budget for the second year of the current biennium and for the ensuing biennium at the B7 level or at the B5-2 level by sub-object. If the latter option is chosen, the system will generate not only the B-7, B-5, and B-4 reports, but the B5-2 and B5-1 reports as well. The coding structure used to provide this capability is shown on page 7. The logical development of the budget from the B5-2 level is illustrated on page 8.

The basic approach is to build the budget at the activity level (i.e. "Salary Survey Jan-93", or "Open New Office in Seattle") by FTE, fund and object/sub-object. The activities are coded with TOC codes (B5-1 Line Number) to indicate salary and wage adjustment or workload change, etc. This results in many data elements, but the maintenance of this one data base will provide all the fiscal reports required for budget submittal except the B2 Fund Summary and the B6 Personnel Detail (generated by BPS 1). A change made to one data element is reflected on all reports drawn from the data base.

A Roll-Up program is provided to enable budgetary changes to be incorporated into the entire budget structure.

June 1996 BPS2-5

3. DATA BASE MAINTENANCE

The Budget Preparation System was designed to make the maintenance of the data base as easy as possible. The FTE, funds and objects for a given activity are displayed on the terminal screen in a report format. The user modifies the data by moving the cursor on the screen to the field to be changed, entering the new number and blanking the old. The user presses the Enter Key to send the record back to the program, where the data is edited, new totals calculated and fund/object variance checked. The record is then returned to the screen. If the change was made properly (i.e. the record is balanced), the updated record is written to the file. New funds or objects may be added in the same manner.

4. REPORTING

A. ON-LINE REPORTING

On-line B4 and B5 reports are provided by the system. Since both reports span more than one screen, a scrolling feature is provided. The B4 report may be requested for any three budget versions and any valid report level. The B5 report may be requested for any three budget versions and limited to a budget code.

B. OFF-LINE REPORTING

The system lets the user specify the job class, number of copies, type of form to be used, and the level of the report, (i.e. B-5's for one program only) for the off-line reports.

Off-line reports include:

· Edit Report· Version Compare Report· B4 Agency Budget Summary· B5 Operating Program/Subprogram Budget· B7 Expenditure Detail· B5-1 Analysis of Expenditure Levels· B5-2 Analysis of Expenditure Changes

June 1996 BPS2-6

B P S 2 C O D I N G S T R U C T U R E

XXX - AGENCY CODE

XX - VERSION CODE (identifies past biennium, current biennium, etc.)

XXXXXXXXXXXXXXXXX - ACCOUNT CODE STRUCTURE

XX - TYPE OF CHANGE (TOC) CODE (B5-1, B5-2 LINE NUMBER)

XXX - RECOMMENDATION SUMMARY (RECSUM) CODE

XXX - ACTIVITY (ACT) CODE (B5-2 ITEM NUMBER)

Notes

1. Account code structure is agency-defined, and may consist of a combination of program, sub-program, activity, sub-activity, task, and budget unit.

2. Type of Change (TOC) is the B5-1 and B5-2 LINE NUMBER code (predetermined by OFM) used to define workload changes, salary and wage adjustments, etc.

3. Recommendation Summary (RECSUM) must be zero-filled on the initial submittal. The RESUM will be identified by OFM Budget Division when budgets are re-cast.

4. Activity (ACT) is the B5-2 ITEM NUMBER code (agency determined) used to identify a specific activity. A unique code should be assigned to each activity under a TOC (for example, activities under TOC 08 might be: 08A, 08B, 08C, etc.) The 900 series is reserved for OFM-defined activities. See page 73.

June 1996 BPS2-7

B P S 2 H A S F I V E P R E D E F I N E D V E R S I O N S

01 Past Biennium

05 Current Biennium

10 Ensuing Biennium (Carry-Forward Level)

20 Ensuing Biennium (Maintenance Level)

30 Ensuing Biennium (Proposed Budget)

O T H E R V E R S I O N S (AGENCY DEFINED)

40 Governor's Budget

50 Legislative Budget



T E N Y E A R H I S T O R Y V E R S I O N S

83 Biennium 83

85 Biennium 85

87 Biennium 87

89 Biennium 89

91 Biennium 91

93 Biennium 93

95 Biennium 95

97 Biennium 97

June 1996 BPS2-8

VERSION TYPE OF CHANGE YEAR 1 YEAR 2

01 PAST BIENNIUM 00 Base Level 275 (A) 295 (A)_____________________________________________________________________________ 05 CURRENT BIENNIUM 00 Estimated Expenditures 340 (A) 360

| |______________________________________________________________________________ V V 10 ENSUING BIENNIUM 00 Base Level 340 * 360 * CARRY-FORWARD 08 Carry-fwd costs Leg Chngs LEVEL 001 Auth Program/Svs Chgs. 45 25

002 Auth Workload Chgs. 30 30003 Nonrecurring Costs (5) (25)004 Delete Gov. Emerg. Fund (2) (2)900 Cost of Reclassification 12 12

SEE PAGE 73 FOR ADDITIONAL ACTIVITY CODES08 Total Carry-Fwd Costs of Leg. Changes 80 # 40 #20 Total Carry-Forward Budget 420 # 400 #

| |______________________________________________________________________________ V V

20 ENSUING BIENNIUM 00 Base Level 420 * 400 * MAINTENANCE LEVEL 21 Mandatory Changes 10 15 22 Inflation/Other Changes

005 Nonrecurring Costs (5) (9)905 OASI Rate/Base Change 3 3

906 Merit Increments + Benefits 9 9920 General Inflation Increases 8 12

24 Total Maintenance Changes 25 # 30 #

25 Maintenance Level 445 # 430 # | |

V V_______________________________________________________________________________

30 ENSUING BIENNIUM 00 Base Level 445 * 430 *PROPOSED BUDGET 26 Changes to Current Performance

006 Discretionary Workload Changes 5 5007 New Programs/Services 14 14008 Program Reductions/Other (2) (3)

(POLICY CHANGES) 30 Proposed Budget 462 # 446 #

June 1996 BPS2-9

B 5 - 2 L O G I C A L D E V E L O P M E N T

(a) = Actuals from AFRS or may be keyed in manually.

* = Numbers that are calculated and updated by the Base Level Calculation program (roll-up).

# = Data that is generated when reports are printed. It will not appear as records in the system.

Each TOC is made up of one or more activities, each of which consists of one or more of the following: FTE staff, expenditures by fund and appropriation type, and expenditures by object and sub-object.

The use of the 'BASE LEVEL' enables the user to isolate versions of the budget for comparative reporting (i.e. current biennium vs. agency request) at the FTE/fund-appn type/object-subobject level. The system has the capacity to 'roll-up' new base levels at any time so that detail changes to Version 05 will be reflected in Version 30 - agency request. (All base-level records must have the TOC = 00 and RECSUM = 000 and Activity = 000.)

The versions illustrated are the Standard BPS2 Versions. Other version numbers may be used as well, for 'what-if' type analysis. See page 8.

The CARRY-FORWARD LEVEL represents legislative expenditure authority and is comprised of:appropriation+ allocations+ legislatively authorized services- non-recurring costs

OTHER 900 ACTIVITIES TO BE USED WHERE APPROPRIATE:

· 908 Financing Cost Recovery (ED)· 910 Capital Project Surcharge (ED)· 911 GA Facilities and Services (EK)· 912 DIS Policy and Regulation Services (EL)· 913 Legal Services (EM)· 914 Auditing Services (ET)· 915 Administrative Hearings Services (EV)· 916 Archives and Records Management (EW)· 917 Department of Personnel and Higher (EN)

Education Personnel Board· 918 Risk Mgmt. Self Insurance Premium (EP)· 991 OMWBE Services (EX)

June 1996 BPS2-10

S Y S T E M C A P A B I L I T I E S

BPS2 operates under CICS, a teleprocessing software package, available through Department of Information Services (DIS), which enables the user to interact with the BPS2 database through a terminal. The BPS2 software is maintained by the Office of Financial Management (OFM). All file maintenance and reporting functions are executed from a central menu. The following features are provided:

FILE MANAGEMENT OPTIONS

1 - DATA INPUT:

A data record may be added, changed or deleted, on-line, in a report like format. The user can go to specific amounts on the screen and enter a corrected amount. Fund/object totals are calculated and displayed at the bottom of the screen. The 'next' function allows records to be viewed sequentially. The 'text' function allows the user to relate an activity with its explanation.

2 - TITLES FILE:

Titles exist for all account code levels, and budgetary levels. In addition to the add, change, delete, and next functions, a print function allows the user to print the agency titles file for review.

3 - CONTROL FILE:

Each agency may specify and change the hierarchical levels for reports, and the level for summary-level reports.

4 - BASE LEVEL CALCULATION:

In addition to the standard 4-version roll-up, non-standard versions may be specified. Base levels are created by accumulating all the FTES, sub-objects, and funds for each account code structure in a version, and writing the accumulated base level records (TOC-00 RECSUM-000 Activity-000) to the new version.

5 - VERSION COPY/DELETE:

The copying of versions enables 'what-if' type analysis.

6 - FILE CONVERSION:

The specified version is removed from CICS-VSAM and is available to the user in TSO-edit format. This is advantageous when global changes are necessary, for example, to reflect a program code change between biennia. When changes are effected, the version may be returned to CICS.

June 1996 BPS2-11

7 - INFLATION:

A standard inflation table is provided. The user may elect to generate an agency-inflation-table in order to change factors. A report is available, listing the inflation amounts to be added to the Carry-Forward Level. The user may also elect to have records added to the file automatically.

REPORT OPTIONS

1 - INTERACTIVE:

The interactive reports print on the terminal screen and reflect the current status of the data. They are useful as a self-check after a number of records have been added or changed. The B4 may be requested for any three budget versions and any valid report level (agency, program,...). The B5 may be requested for any three budget versions and limited to a budget code.

2 - HARD COPY:

The user selects the desired reports and the versions to be used. Reports may be limited to a single accounting level or run at a summary level. In addition, job class, number of copies, print location, and the use of special forms are also selected. The following reports are currently available:

· Edit report· Version compare· B4: Agency budget summary· B5: Operating program/subprogram budget· B7: Expenditure detail· B5-1: Analysis of expenditure levels· B5-2: Analysis of expenditure changes

3 - SYSTEM DOCUMENTATION:

The user should call OFM to request a copy of the current BPS2 user manual. It is kept at OFM in Microsoft Word. A diskette version is also available.

UTILITIES

1 - SYSTEM LOADS:

The users can extract their AFRS account code structure and fund titles from their own agency descriptor tables. The users can also extract their past and current biennium history data from AFRS. The users can release their budget submittal to OFM Budget Division (MIDAS) once completed.

June 1996 BPS2-12

B U I L D A B U D G E T I N 1 4 E A S Y S T E P S

MENU OPTION PAGE

1 - Contact the Accounting and Administrative Services staff. Make arrangements to access the system. 1

2 - Extract your past and current biennium history data andload the new titles from the AFRS System. 13 71

3 - Run an edit report. 11 57

4 - Make the changes necessary to current biennium data. 1 17

5- Execute a roll-up. This will accumulate all year 1 and year 2 amounts in version 05, and write the base level recordsfor version 10. 4 35

8 - Add activity records to TOC 08 in version 10 1 17

9 - Execute a roll-up. This will create a base level record forversion 20. 4 35

10 - Execute the inflation program to add TOC 22, Activity 920to the file. 7 50

11 - Add activity records to version 20 (TOC's 21 & 22) 1 17

12 - Execute a roll-up. This will accumulate versions 10 and 20 and write the base-level records for version 30. (Re-run the roll-up whenever changes are made to the file) 4 35

13 - Add activity records to TOC 26 in version 30 1 17

14 - Run reports. Attach narratives. 11 57

June 1996 BPS2-13

C I C S L O G O N P R O C E D U R E

TO LOGON TO CICS

ENTER: "CICP3" from the DIS Message 10 Menu

PRESS [ENTER]

“Type your userid and password:” will appear on the screen.

ENTER: your logon id after Userid: ===>)

ENTER: your password after Password: ===>

PRESS [ENTER]

"SIGN-ON IS COMPLETE" will appear at the bottom of the screen

ENTER: "FBP2"

PRESS [ENTER]

the BPS2 WELCOME/BROADCAST MESSAGE screen will appear. After reading the messages:

PRESS [ENTER]

The BPS2 MAIN MENU will appear

TO LOGOFF FROM CICS

From any BPS2 screen:

Press the PF3/15 key repeatedly until "BPS2 SYSTEM EXITED" appears at the top-left of the screen.

OR

Press the clear key.

ENTER: "LOGOFF"

PRESS [ENTER]

June 1996 BPS2-14

B P S 2 M A I N M E N U

=== BPS2 ========================= MAIN MENU ===================== C105B001 === FILE MAINTENANCE: 1 - DATA INPUT 2 - TITLES FILE 3 - CONTROL FILE 4 - BASE-LEVEL CALCULATION 5 - VERSION COPY/DELETE 6 - FILE CONVERSION 7 - INFLATION REPORTS: 10 - INTERACTIVE 11 - HARD COPY 12 - SYSTEM DOCUMENTATION UTILITIES: 13 - SYSTEM LOADS AGENCY: ____ SELECT FUNCTION: __ PF3=RETURN, CLEAR=EXIT

ENTER: your agency-subagency number after AGENCY:

ENTER: the number of the function desired after FUNCTION:

PRESS [ENTER]

June 1996 BPS2-15

FILE MAINTENANCE OPTIONS PAGE

1 - DATA INPUT: add, change, or delete master file records 17

2 - TITLES FILE: add, change, delete and print titles file records 24

3 - CONTROL FILE: change report sequences and summary levels 29

4 - BASE LEVEL CALCULATION: roll-up changes throughout the database, 31creating new base level records

5 - VERSION COPY/DELETE 35

6 - FILE CONVERSION: convert a version to or from ISPF edit-format 37(for global changes)

7 - INFLATION CALCULATION: view and change inflation factors, run 45inflation reports, add inflation records to master file

REPORTING

10 - INTERACTIVE: view totals on the terminal screen before running 49hard-copy reports

11 - HARD COPY: run budget reports for agency use and submittal to OFM 52

12 - SYSTEM DOCUMENTATION: requests the user operations manual 56

UTILITIES

13 - SYSTEM LOADS: extracts agency account codes, past and current 62biennium history data from AFRS.

June 1996 BPS2-16

D A T A I N P U T

=== BPS2 ========================= DATA INPUT ==================== C105B003 === FUNCTION: _ (V=VIEW, A=ADD, C=CHNG DATA, K=CHNG KEY, D=DELETE, N=NEXT, T=TEXT) ------------------------------------- K E Y ----------------------------------- VERS: __ _____________ PGM: ___ SPGM: __ ACTV: __ SACTV: __ TASK: __ TOC: 00 ________________________ RECSUM: 000 ACT: 000 ________________________ ------------------------------------------------------------------------------- PRTY: ___ YEAR 1 YEAR 2 YEAR 1 YEAR 2 FUND TITLE FTES: ___________ ___________ ____ ___________ ___________ ____ ___________ ___________ ____________ ____ ___________ ___________ ____ ___________ ___________ ____________ ____ ___________ ___________ ____ ___________ ___________ ____________ ____ ___________ ___________ ____ ___________ ___________ ____________ ____ ___________ ___________ ____ ___________ ___________ ____________ ____ ___________ ___________ ____ ___________ ___________ ____________ ____ ___________ ___________ ____ ___________ ___________ ____________ ____ ___________ ___________ ____ ___________ ___________ ____________ ____ ___________ ___________ ____ ___________ ___________ ____________ OBJ: ____________ ____________ FUND: ____________ ____________ TOTALS ____________ ____________ VARIANCE PF3=RETURN, PF8=NEXT PAGE, PF10=OVERRIDE, PF11=CLEAR, CLEAR=EXIT

The DATA INPUT screen is used to view, add, change, delete and browse individual records. The TEXT option enables a B5-2 narrative to be entered for each record.

FUNCTION is required

V VIEW will cause a record to be displayed on the screen, provided all “key” * data is present to identify the record the way it was input..

A ADD is used to add a record to the file.C CHANGE is used to make changes to a record. "V", "N", or "C" may be used to display the record initially.K KEY CHANGE will allow changing the “key” * information on an existing record.D DELETE will cause a record to be deleted from the file.N NEXT is used to browse through the file sequentially.T TEXT will display a blank screen for narrative input.

* “Key” includes: VERS, PGM, SPGM, ACTV, SACTV, TASK, TOC, RECSUM, and ACT.

NOTE: If the words "NO TITLE" appear on the input screen and/or reports, potentially invalid codes may have been used. Please review the codes for validity. If valid, add titles to the titles file. There are no other edits in the system.

June 1996 BPS2-17

VIEW

ENTER: "V" after FUNCTION:

ENTER: record key fields *

PRESS [ENTER]

The record will be displayed on the screen, with titles.

ADD

When adding a number of records, PF11 (or 23) may be used to clear all data from the screen.

ENTER: "A" after FUNCTION:


FTE amounts: are 2 decimal places- enter after FTES: on the screen- enter whole number (12)

or number with decimal (12.25 or 12.2)or negative number (-12 or 12- or -12.25)

FUND and SUB-OBJECT amounts:- may be entered in any order on the screen- enter 4-character fund/appropriation type

or 2 character sub-object (or 1-character object)- enter whole dollar amount (2487)

or negative dollar amount (-2487 or 2487-)

Press PF8 or PF20 if another screen is needed for additional data.

ACTIVITY TITLE: may be added or changed on the titles file at this time. Enter the title after the activity code.

PRESS [ENTER]

"RECORD ADDED" will appear at the bottom of the screen, if all funds and objects are balanced.

* record key fields = VERS, PGM, SPRM, ACTV, SACTV, TASK, TOC, RECSUM, and ACT

If "RECORD DOES NOT BALANCE, CORRECT (OR PF10/22 TO OVERRIDE)" appears, look at the variance: (funds minus objects)

June 1996 BPS2-18

· Press PF8/20 to get another screen to add the rest of the record or press PF10/22 to add the record as is.

· PF3 will cause the record on the screen to be lost.· A duplicate fund line may be entered, in the amount of the variance.· If PF10/22 is used to override the BPS2 edits, "OUT OF BALANCE RECORD UPDATED"

will appear at the bottom of the screen. Make a note that this record is out of balance. IT MUST BE CORRECTED LATER.

· The system will act like a calculator, adding the duplicate funds together, to balance.· Press enter again.

CHANGE:

Use function “N”ext, “V”iew, or “C”hange to display the record.

ENTER: "C" after FUNCTION:


Enter desired changes. (RECORD KEY FIELDS * cannot be changed with the “C”hange function). When deleting a object/sub-object or fund, erase both the year 1 and year 2 amounts.

PRESS [ENTER]

"RECORD CHANGED" will appear at the bottom of the screen if the record is balanced.

If "RECORD DOES NOT BALANCE, CORRECT (OR PF10/21 TO OVERRIDE)" appears at the bottom of the screen.

· Press PF8/20 to get another screen to update a subsequent part of the record or press PF10/20 to update the record as is.

· PF3 will cause the updates to the record to be ignored.· If PF10/22 is used to override the BPS2 edits, "OUT OF BALANCE RECORD UPDATED"

will appear at the bottom of the screen. Make a note that this record is out of balance. IT MUST BE CORRECTED LATER.

June 1996 BPS2-19

DELETE

Use function “N”ext, “V”iew, or “D”elete to display the record.

ENTER: "D" after FUNCTION:


PRESS [ENTER]

"PRESS ENTER TO DELETE RECORD" will appear at the bottom of the screen.

PRESS [ENTER]

"RECORD DELETED" will appear at the bottom of the screen.

NEXT

ENTER: "N" after FUNCTION:

ENTER: record key fields * (or leave screen blank)

The account code structure, titles, and data of the next record on the file will be displayed. The file is sequenced by version, TOC, account code structure, RECSUM and Activity.

* record key fields = VERS, PGM, SPGM, ACTV, SACTV, TASK, TOC, RECSUM, and ACT

June 1996 BPS2-20

CAUTION

Take the following steps TO AVOID LOSING DATA when working with multi-screen, out-of-balance records.

If you input a multi-screen record using the A(= Add) Function and it is out of balance:o Type in a V (=View) after Function and press [Enter] BEFORE pressing

PF8 to get to the last screen.

o When you get to the last screen:- Type in A (= Add) after Function.- Type in any missing objects or sources on available lines.

Press [Enter].

If you add a multi-screen, out-of- balance record using the PF 10 (Override Key):o Type in a V (=View) after Function and press [Enter] BEFORE pressing

PF8 to get to the last screen.

o When you get to the last screen:- Type in C (= Change) after Function.- Type in any missing objects or sources on available lines.

Press [Enter].

CHANGE THE TEXT FILE

Use function “N”ext or “V”iew to view the record.

ENTER: "T" after FUNCTION:

PRESS [ENTER]

The next screen will display the account code structure of the record shown on the INPUT/EDIT screen.

If a text record exists, it will be displayed on the screen, with the message: "FIRST 2 LINES WILL BE SHOWN ON THE B5-2 REPORT". If not, "NO TEXT EXISTS FOR THIS RECORD" will be displayed.

TO ADD OR CHANGE TEXT LINES

ENTER: lines of text

PRESS [ENTER] to save text

The message: "TEXT FILE CHANGED, PRESS PF3/15 TO EXIT" will appear.

June 1996 BPS2-21

PRESS PF3 (or PF15) to return to DATA INPUT/EDIT screen

TO DELETE TEXT LINES

Use function “N”ext or “V”iew to view the text record.

ENTER: "D" after FUNCTION:

PRESS [ENTER] to delete text

"TEXT RECORDS DELETED" will appear.

PRESS PF3 (or PF15) to return to DATA INPUT/EDIT screen

(The TEXT RECORD only will be deleted, not the data record.)

Input screen for agencies using budget unit.

=== BPS2 ========================= DATA INPUT ==================== C105B031 === FUNCTION: _ (V=VIEW, A=ADD, C=CHNG DATA, K=CHNG KEY, D=DELETE, N=NEXT, T=TEXT) ------------------------------------- KEY ------------------------------------- VERS: __ _____________ PGM: ___ BUDGET-UNIT: ___ SPGM: ____ TOC: 00 ________________________ RECSUM: 000 ACT: 000 ________________________ ------------------------------------------------------------------------------- PRTY: ___ YEAR 1 YEAR 2 YEAR 1 YEAR 2 FUND TITLE FTES: ___________ ___________ ____ ___________ ___________ ____ ___________ ___________ ____________ ____ ___________ ___________ ____ ___________ ___________ ____________ ____ ___________ ___________ ____ ___________ ___________ ____________ ____ ___________ ___________ ____ ___________ ___________ ____________ ____ ___________ ___________ ____ ___________ ___________ ____________ ____ ___________ ___________ ____ ___________ ___________ ____________ ____ ___________ ___________ ____ ___________ ___________ ____________ ____ ___________ ___________ ____ ___________ ___________ ____________ ____ ___________ ___________ ____ ___________ ___________ ____________ OBJ ____________ ____________ FUND ____________ ____________ TOTALS ____________ ____________ VARIANCE PF3=RETURN, PF8=NEXT PAGE, PF10=OVERRIDE, PF11=CLEAR SCREEN, CLEAR=EXIT

The screen functions work as described on pages 18-21.

June 1996 BPS2-22

S P E C I A L F U N C T I O N S / D A T A F I E L D S

SPECIALFUNCTIONS PF8 (OR PF20) will display the next screen of date in a multi screen

record.

PF10 (or PF22) is used to override the system edits in order to write an OUT-OF-BALANCE record.

PF11 (or PF23) is used to clear all FTE, sub-object, and fund data from the screen.

VERS Version number is required. (2-digit field)

Standard version numbers:01 = past biennium05 = current biennium10 = ensuing biennium - carry-forward level20 = ensuing biennium - maintenance level30 = ensuing biennium - proposed budget

In addition, any other 2-digit version numbers may be used. See page 8.

ACCT CODES Account codes are required. (Variable length field)

The account code structure depends on the agency's budget structure. Each record's codes are displayed at the top of the page on the Edit Report.

TOC Type of Change is required (2-digit numeric field)

TOC is the OFM determined B5-1 and B5-2 Line number, used to identify a category of change. The codes are defined on page 9.

RECSUM Recommendation summary is required (3-character field).It should be zero on the initial submittal.

ACT Activity is the B5-2 item number, used to further clarify a TOC. Each TOC contains one or more ACT's. The specific codes used are at the agency's discretion, except for the OFM Reserved 900 series. Reserved ACT's now in use are defined on page 73. ACT titles may be added to the titles file in 2 ways:

1- Key the 24-character title following the ACT code.2- Use menu option 2 to input ACT titles.

June 1996 BPS2-23

PRTY Activity priority is not required (3-character filed)

PRIORITY is not used at this time, but may be helpful for prioritizing activities, in-house.

FTES FTES are not required/ (10-digit numeric field, 2 decimals)

Enter 4.5 FTES as "4.5" or "4.50." Amounts may be entered in both years one and two.

SUB-OBJECTS Objects and funds are required (10-digit numeric, No decimal). Sub-objects are optional.

andFUNDS Sub-objects: Enter the 2-character sub-object, and amounts for years

one and/or two.

Funds: enter the 3-character fund, the one character appropriation type, and amounts for years one and/or two.

TOTALS Record totals will appear at the bottom of the screen for both objects and funds. If the record is out-of-balance, the variance will also be

displayed.

VARIANCE Variance is the fund total minus the object total.

June 1996 BPS2-24

T I T L E S F I L E

=== BPS2 ======================== TITLES FILE ==================== C105B004 === FUNCTION: (V=VIEW, A=ADD, C=CHANGE, D=DELETE, N=NEXT, P=PRINT) FNC FILE DATA TITLE _ AGENCY: ____ ________________________ _ VERSION: __ ________________________ _ TOC: __ ________________________ _ RECSUM: ___ ACT: ___ ________________________ _ FUND: ___ ________________________ PGM SUB SUB INDEX PGM PGM ACTV ACTV TASK _ _____ ___ __ __ __ __ ________________________ ORG COST INDEX DIV BRNCH SECT UNIT CENTER _ ____ __ __ __ __ __ ________________________ PROJ SUB TYPE PROJ PROJ PHSE _ _ ____ __ __ ________________________ BUDGET UNIT _ ___ ________________________ PF3=RETURN, CLEAR=EXIT

The TITLES FILE screen is used to view, add, change, and browse an agency's BPS2 titles.

Initially, the titles file will contain agency, version, TOC, RECSUM, Activity, fund and account code structure titles. They may be changed as desired. All agency-defined activity titles should be added as the budget is developed.

ERROR MESSAGES are self explanatory, and will appear at the bottom of the screen.

Use the PF3 (or PF15) key to return to the MAIN MENU.

VIEW

ENTER: "V" at the beginning of the line of inquiry

ENTER: the code(s) of inquiry (one line only)

PRESS [ENTER]

The title will be displayed to the right of the code.

June 1996 BPS2-25

ADD

ENTER: "A" at the beginning of the line to be added

ENTER: the code(s) to be added, followed by the corresponding title

PRESS [ENTER]

"RECORD ADDED" will appear at the bottom of the screen.

CHANGE

ENTER: "C" at the beginning of the line to be changed

ENTER: the code(s) to be changed followed by the new title

PRESS [ENTER]

"RECORD CHANGED" will appear at the bottom of the screen.

The CHANGE function works best for changes of coding titles. If account coding is being changed, ADDS and DELETES work best.

DELETE

ENTER: "D" at the beginning of the line to be deleted

ENTER: the code(s) to be deleted (title not necessary)

PRESS [ENTER]

"RECORD DELETED" will appear at the bottom of the screen.

NEXT

ENTER: "N" at the beginning of the line to browse

ENTER: the code(s) to start the browse (or leave line blank)

PRESS [ENTER]

The code(s) and title of the next record on the file will be displayed.

June 1996 BPS2-26

PRINT THE TITLES FILE

ENTER: "P" at the beginning of any line

See following page for further instructions.

June 1996 BPS2-27

Titles Screen for those agencies using budget unit.

=== BPS2 ======================== TITLES FILE ==================== C105B032 === FUNCTIONS--> (V=VIEW, A=ADD, C=CHANGE, D=DELETE, N=NEXT, P=PRINT) FNC FIELD TITLE _ AGENCY: ____ ________________________ _ VERSION: __ ________________________ _ TOC: __ ________________________ _ RECSUM: ___ ACTIVITY: ___ ________________________ _ FUND: ___ ________________________ _ PROGRAM: ___ ________________________ _ PROGRAM-SUB: ___ ____ ________________________ _ BUDGET-UNIT: ___ ________________________ PF3=RETURN, CLEAR=EXIT

The screen functions work as described on pages 24-25.

June 1996 BPS2-28

T I T L E S F I L E P R I N T

=== BPS2 ===================== PRINT TITLES FILE ================= C105B005 === JOB CLASS: E COPIES: 01 PRINT LOCATION: RMT15 PF3=RETURN, CLEAR=EXIT

Agency default values for job class and print location will appear on the screen. They may be changed as desired.

June 1996 BPS2-29

PRINT TITLES FILE:

ENTER: job class after JOB CLASS:

The JOB CLASS determines MAXIMUM EXECUTION TIME and COST.

CLASS EXECUTION TIME COST RATE FACTOR H 1 hour 2.50 A 2 hours 2.00 D 4 hours 1.50 E overnight .65

ENTER: number of copies (01 to 99) after COPIES:

ENTER: “LOCAL”, X###”, “IOF”, or a cluster printer-id after PRINTER ID:

PRESS [ENTER]

"JOB SUBMITTED” will appear at the bottom of the screen.

Press PF3 to return to the MAIN MENU.

June 1996 BPS2-30

C O N T R O L F I L E

== BPS2 ======================= CONTROL FILE ==================== C105B006 === DATA LEVELS: 00 - 21 - 22 - __ - __ - __ - __ - __ REPORT LEVELS: 00 - 21 - 22 - __ - __ - __ - __ - __ SUMMARY LEVEL: 21 REPORT AND SUMMARY LEVELS: 21 PROGRAM 32 DIVISION 41 PROJECT TYPE 00 AGENCY 22 SUB-PROGRAM 33 BRANCH 42 PROJECT 19 BUDGET UNIT 23 ACTIVITY 34 SECTION 43 SUB-PROJECT 24 SUB-ACTIVITY 35 UNIT 44 PHASE 25 TASK 36 COST CENTER PF3=RETURN, CLEAR=EXIT

Each agency is provided with a control file, used to tailor both detail and summary level reporting to the agency's specific needs.

CONTROL FILE

ENTER: change fields as desired

PRESS [ENTER]


Press PF3 (or PF15) to return to the MAIN MENU.

DATA LEVELS: May not be changed. The data levels specify the account code structure of the agency.

REPORT LEVELS: The first level must be '00' (agency level). The following levels must be in HIGH TO LOW order, and are restricted to the levels of the data. The report levels may be changed at any time to tailor reports to an agency's needs.

June 1996 BPS2-31

SUMMARY LEVEL: The summary level must match one of the report levels. The level set on this screen should be the one most frequently used. Summary level may be changed for individual reports on the hard copy report screen (menu option 11).

June 1996 BPS2-32

Control File screen for those agencies using budget unit.

=== BPS2 ======================= CONTROL FILE ==================== C105B034 === DATA LEVELS: 00 - 10 - 19 - 11 REPORT LEVELS: 00 - 10 - 19 - 11 SUMMARY LEVEL: __ REPORT LEVELS: SUMMARY LEVELS: 00 AGENCY SUB-PROGRAM 00 AGENCY SUB-PROGRAM 10 PROGRAM 11 XXXX 10 PROGRAM 1A 1ST LEVEL 19 BUDGET-UNIT 12 X-XXX 19 BUDGET-UNIT 1B 2ND LEVEL 13 XX-XX 1C 3RD LEVEL 14 XXX-X 15 X-X-XX 16 X-XX-X 17 XX-X-X 18 X-X-X-X PF3=RETURN, CLEAR=EXIT PRESS ENTER TO CHANGE RECORD

Each agency is provided with a control file, used to tailor both detail and summary level reporting to the agency's specific needs.

CONTROL FILE

ENTER: change fields as desired

PRESS [ENTER]



DATA LEVELS: May not be changed. The data levels specify the account code structure of the agency.

REPORT LEVELS: The first level must be '00' (agency level). The following levels must be in HIGH TO LOW order, and are restricted to the levels of the data. The report levels may be changed at any time to tailor reports to an agency's needs.

June 1996 BPS2-33

SUMMARY LEVEL: The summary level must match one of the report levels. The level set on this screen should be the one most frequently used. Summary level may be changed for individual reports on the hard copy report screen (menu option 11).

June 1996 BPS2-34

B A S E L E V E L C A L C U L A T I O N

=== BPS2 ================== BASE-LEVEL CALCULATION =============== C105B007 === JOB CLASS: _ (H OR E) RECORDS PROCESSED--- STANDARD: _ (Y) _____ VERSIONS--- CURRENT LEVEL: 05 ENSUING CAL: 10 ENSUING ERL: 20 ENSUING REQUEST: 30 NON-STANDARD: _ (Y) _____ VERSIONS--- ROLL FROM: __ ROLL TO: __ PF3=RETURN, CLEAR=EXIT

The BASE LEVEL CALCULATION (also called a ROLL-UP) is used to calculate and write the base level records for versions 10, 20, and 30. The use of machine-calculated base levels ensures that records added or changed in any version will be reflected at every level (i.e. the ensuing versions)

Two types of roll-ups are provided:

1. The standard roll-up is used during initial budget development.

2. The non-standard roll-up is provided for agency's convenience. For instance, the version 30 Agency Request could be rolled to version 40 Governor's Budget, if an agency were using BPS2 to track budgetary changes through the allotment process.

See page 33 for an explanation of the logic involved in this process.

June 1996 BPS2-35

TO SUBMIT A BASE LEVEL CALCULATION

ENTER: "H" or "E" after JOB CLASS:

PLEASE NOTE: IF THE ROLL-UP IS SUBMITTED CLASS E, IT WILL NOT EXECUTE UNTIL AFTER MIDNIGHT. CLASS E REPORT JOBS WILL EXECUTE ABOUT 6:30 P.M. (THE ROLL-UP WILL RUN AFTER THE REPORTS HAVE RUN)

ENTER: "Y" after either STANDARD:or NON-STANDARD:

ENTER: version numbers if other than standard after VERSIONS:

PRESS [ENTER]

If class = H"ROLL-UP IN PROGRESS" then "ROLL-UP IS COMPLETE” will appear at the bottom of the screen. The number of records copied will appear under RECORDS

PROCESSED:

If class = E"ROLL-UP JOB SUBMITTED for overnight" will appear at the bottom of the screen.

PRESS PF3 (or PF15) to return to the MAIN MENU.

June 1996 BPS2-36

The FOUR VERSION ROLL-UP performs the following functions:

1. VERSION 05: current biennium

A. Copies year 1 (00-BASE LEVEL) to year 1 in Version 10 and year 2 to year 2 in Version 10.

2. VERSION 10: ensuing biennium: carry-forward level

B. Year 1 total (A above) is used as 00-Base for year 1 C. Year 2 total (A above) is used as 00-Base for year 2. D. Adds TOC code 08 to base years 1 and 2 (B above)

3. VERSION 20: ensuing biennium: maintenance level

E. Year 1 total (D above) is used as 00-BASE for year 1 F. Year 2 total (D above) is used as 00-BASE for year 2 G. Adds year 1 TOC codes (21 & 22) to year 1 H. Adds year 2 TOC codes (21 & 22) to year 2

4. VERSION 30: ensuing biennium: agency request

J. Year 1 total (G. above) is used as 00-BASE for year 1K. Year 2 total (H. above) is used as 00-BASE for year 2

*This roll-up replaces BASE LEVELS: 10, 20, 30 - yr 1 and yr 2)

The following BUDGETING SEQUENCE is suggested:

1. When version 05 - year 1 and year 2 is correct,

2. Submit the roll-up to create version 10 - years 1 and 2 base (TOC-00 RECSUM-000 Activity-000)

3. Input the version 10, TOC 08 records for year 1 and year 2

4. Submit the roll-up and create the base level for version 20

5. Input the version 20, TOC records: years 1 and 2 (21 & 22)

6. Submit the inflation program to create version 20: TOC 22, RECSUM 000, Activity 920

7. Submit the roll-up again to create: version 30 - years 1 and 2 bases

June 1996 BPS2-37

8. When changes are made, use the roll-up to recalculate and replace the base levels, and if appropriate, rerun inflation and roll-up again

The TWO VERSION ROLL-UP performs the following functions:

1. FIRST VERSION

A adds all TOC records in the version to the version BASE

2. SECOND VERSION

B totals for years 1 and 2 (A above) are written as the BASE for the second version

June 1996 BPS2-38

V E R S I O N C O P Y / D E L E T E

=== BPS2 =================== VERSION COPY/DELETE ================= C105B008 === FUNCTION: _ (C=COPY, D=DELETE) JOB CLASS: _ (H OR E) RECORDS PROCESSED--- COPY--- FROM VERSION NUMBER: __ _____ TO VERSION NUMBER: __ DELETE--- DELETE VERSION NUMBER: __ _____ PF3=RETURN, PF11=CLEAR SCREEN, CLEAR=EXIT

The VERSION COPY/DELETE screen is useful for those agencies desiring to perform what-if type analysis, before making changes to the standard BPS2 versions. The standard versions (01, 05, 10, 20, and 30) may be copied to any other 2-digit version numbers. Any nonstandard versions should have a version number greater than 30. If changes to the new versions are acceptable, they may be used to replace the standard versions (with the copy function).

June 1996 BPS2-39

VERSION COPY


ENTER: version number to be copied after FROM VERSION NUMBER:

ENTER: version number to receive data after TO VERSION NUMBER:

If class = H"PRESS ENTER TO CONFIRM COPY, OR PF5/17 TO CANCEL" will appear (press enter)

"COPY IN PROGRESS" appears then "VERSION COPY IS COMPLETED"

The number of records copied will appear under RECORDS PROCESSED:

If class = E"VERSION COPY JOB SUBMITTED FOR OVERNIGHT" will appear at the bottom of the screen.

VERSION DELETE


ENTER: version number to be deleted after DELETE VERSION NUMBER:

If class = H"PRESS ENTER TO CONFIRM DELETE, OR PF5/17 TO CANCEL" will appear (press enter)

"DELETE IN PROGRESS" appears then "VERSION DELETE IS COMPLETED"

The number of records deleted will appear under RECORDS PROCESSED:

If class = E"VERSION DELETE JOB SUBMITTED FOR OVERNIGHT" will appear at the bottom of the screen.


June 1996 BPS2-40

F I L E C O N V E R S I O N

=== BPS2 ===================== FILE CONVERSION =================== C105B009 === FUNCTION: _ (T=CONVERT TO TSO, V=CONVERT TO VSAM) CONVERT TO TSO--- VERSION NUMBER: __ JOB CLASS: _ CONVERT TO VSAM--- VERSION NUMBER: __ (JOB CLASS = E) PF3=RETURN, PF11=CLEAR SCREEN, CLEAR=EXIT

The FILE CONVERSION OPTION enables global changes to be made throughout a version. For instance, an agency intends to merge program indexes 00010 and 00040 into program index 00600. The CICS-VSAM version may be converted to TSO- ISPF, where global change commands may be issued.

The command: "C 11 13 '00010' '00600' ALL" would change all records with a program index of 00010 to 00600.

After editing is complete, submit the CONVERT TO VSAM job to put the version back into CICS-VSAM. This step is submitted as an overnight job.

Should the conversion back to CICS-VSAM fail, an error report will be printed, listing the individual records in error with an explanation of the error. The errors should be corrected and the job resubmitted.

June 1996 BPS2-41

CONVERT VERSION TO TSO

ENTER: "T" after FUNCTION:

ENTER: version number to be converted after VERSION NUMBER:

ENTER: job class (H,A,D,E) after JOB CLASS:

PRESS [ENTER]

"PRESS ENTER TO CONFIRM JOB, OR PF5/17 TO CANCEL" will appear at the bottom of the screen.

PRESS [ENTER]

"JOB Job Name SUBMITTED" will appear at the bottom of the screen.


Logoff from CICS.

Logon to TSO: See page 39 for information on TSO-EDIT.

CONVERT VERSION TO VSAM

ENTER: "V" after FUNCTION:

ENTER: version number to be converted after VERSION NUMBER:

PRESS [ENTER]

"PRESS ENTER TO CONFIRM JOB, OR PF5/17 TO CANCEL" will appear at the bottom of the screen.

PRESS [ENTER]

"JOB Job Name SUBMITTED" will appear at the bottom of the screen.


June 1996 BPS2-42

TO EDIT THE VERSION CONVERTED TO ISPF

ENTER: "TSOV1” and your logonid

PRESS [ENTER]

“ENTER LOGON PARAMETERS BELOW” will appear on the screen.

ENTER: your password

PRESS [ENTER]

If "READY" appears on the screen: ENTER: "ISPF" PRESS [ENTER]

ORIf "***" appears on the screen PRESS [ENTER]

The following ISPF PRIMARY OPTION MENU will appear on the screen.

----------------------- ISPF/PDF 3.3 --- OPTION MENU ---- SPIFFY VERSION 4.0 OPTION ===> 0 ISPF PARMS - Specify terminal and user parameters USERID - JSAC105 1 BROWSE - Display source data or output listings TIME - 09:08 2 EDIT - Create or change source data TERMINAL - 3278 3 UTILITIES - Perform utility functions PF KEYS - 12 4 FOREGROUND - Invoke language processors PREFIX - ACC105 5 BATCH - Submit job for language processing DATE - 94/02/18 6 COMMAND - Enter TSO Command, CLIST, or REXX exec JULIAN - 94.049 C CHANGES - Summary of changes for this release PROC - PROD1 T TUTORIAL - Display information about ISPF/PDF DC CONTACTS - DIS Contact List D DOCSYS - DIS Document System F FILE-AID - Dataset UTILITIES I IOF - Interactive Output Facility IC INFO-CTR - Information Center P PAN/SPF - Panvalet/SPF system PL PLIST - Personal Dataset List U USERDIAL - Your private dialogs 12 VIEW - Browse/EDIT ability V VMCF - Monitor/Control printers W Misc - DIS/Vendor Options S Storage Management Software X,XL EXIT(LOGOFF)- Terminate ISPF using log/list defaults,(LOGOFF if XL) Enter END command to terminate ISPF. F1=HELP F2=SPLIT F3=END F4=RETURN F5=RFIND F6=RCHANGE F7=UP F8=DOWN F9=SWAP F10=LEFT F11=RIGHT F12=RETRIEVE

ENTER: "2" PRESS [ENTER]

One of the following EDIT-DATASET MENUS will appear on the screen.

June 1996 BPS2-43

EDIT - DATASET MENU

1.

SPF/E-L1 ------------ EDIT - ENTRY PANEL -------------------------------------- COMMAND ===> Press HELP for a list of commands available under this panel ISPF LIBRARY: PROJECT ===> SVC105 GROUP ===> BPS2 ===> ===> ===> TYPE ===> DATA MEMBER ===> (Blank or pattern for selection list. Example:JSA%10*) Other data set, or PANVALET library: DSNAME or LEVEL ===> VOLUME SERIAL ===> (For uncataloged data sets) PASSWORD ===> (If password protected) Execute TAILOR ===> N (Y=Yes ,N=no, D=define commands) Default process ===> E (B=browse, V=view, E=edit) EDIT parameters: PROFILE NAME ===> (Blank defaults to data set type) INITIAL MACRO ===> National Language Support Parameters: FORMAT NAME ===> MIXED MODE ===> NO (YES or NO) F1=HELP F2=SPLIT F3=END F4=RETURN F5=RFIND F6=RCHANGE F7=UP F8=DOWN F9=SWAP F10=LEFT F11=RIGHT F12=RETRIEVE

OR

June 1996 BPS2-44

2.

SPF/E------------- Personal Data Set List - Selection Enter "A" for assistance COMMAND ===> SCROLL ===> PAGE Default PLIST:EDWK17 Main commands: S=Select a PLIST, L=Locate PLIST, SORT=Sort the list Line commands: S=Select a PLIST, D=Delete PLIST, NXT=Next PLIST to invoke Create a new PLIST by typing over an existing name. Your PLISTS reside in 'JSAC105.PLIST.LIBRARY' CMD NAME DESCRIPTION ENTRIES CREATED UPDATED --- -------- -------------------------------- ------- -------- -------------- ___ EDWK1 4 94/02/17 94/03/23 09.24 ___ EDWK11 6 94/02/15 ___ EDWK17 17 93/04/29 94/01/21 16.23 ___ ZDWK1 workbench panel datasets 1 17 93/04/12 94/02/11 13.58 ___ ZDWK17 4 93/08/10 93/08/11 16.04 ___ ZDWK2 workbench panel datasets 2 8 93/04/12 93/09/17 16.08 ___ ZDWK3 workbench panel datasets 3 2 93/04/12 93/07/16 14.54 ___ ZDWK4 workbench panel datasets 4 6 93/04/12 93/05/21 11.04 ___ ZDWK5 workbench panel datasets 5 0 93/04/12 93/04/13 10.46 _S_ ZDWK6 workbench panel datasets 6 0 93/04/12 93/04/13 10.46 ___ ZDWK7 workbench panel datasets 7 0 93/04/12 94/02/11 14.00 F1=HELP F2=SPLIT F3=END F4=RETURN F5=RFIND F6=RCHANGE F7=UP F8=DOWN F9=SWAP F10=LEFT F11=RIGHT F12=RETRIEVE

SPF/E PLIST (V) ----------- workbench panel datasets 6 ------ ROW 1 TO 9 OF 9 COMMAND ===> SCROLL ===> PAGE PLIST NAME ===> ZDWK6 (or BLANK for selection list) TSO PARMS ===> COMMAND MEMBER NUM DATA SET NAME VOLUME --------- -------- ---- ---------------------------------------------- -------- E 1 'SVC105.BPS2.DATA' 2 _____________________________________________ 3 _____________________________________________ 4 _____________________________________________ 5 _____________________________________________ 6 _____________________________________________ 7 _____________________________________________ 8 _____________________________________________ 9 _____________________________________________ ---------------- END OF LIST ---------------- F1=HELP F2=SPLIT F3=END F4=RETURN F5=RFIND F6=RCHANGE F7=UP F8=DOWN F9=SWAP F10=LEFT F11=RIGHT F12=RETRIEVE

June 1996 BPS2-45

Screen #1

(position the cursor after PROJECT)

ENTER YOUR AGENCY CODE AND NUMBER (e.g. svc105)

(position the cursor after LIBRARY)

ENTER: "BPS2"

(position the cursor after TYPE)

ENTER: "DATA" (press enter)

If the job has completed, the version will appear on the screen.

If "DATASET NOT CATALOGUED" appears in the upper right corner of the screen, the job has not completed. Wait a few minutes and press enter again.

Screen #2

Select a PLIST by placing an S in the CMD column next to the PLIST name.

Add the dataset name 'SVC105.BPS2.DATA' to the list.

Edit the dataset by placing an E in the COMMAND column next to the dataset name.

June 1996 BPS2-46

HOW TO USE THE ISPF EDITOR

HELP The PF1/13 (HELP) key may be used at any time to obtain more detailed information regarding the use of ISPF commands.

SCROLL: Use the PF7/19 (UP) and PF8/20 (DOWN) keys.

POSITION THE CURSOR: Use the tab and arrow keys.

CHANGE A FIELD: Position the cursor over the field and re-enter.

ADD A LINE: Position the cursor in the leftmost number-position of the line previous to the addition. Enter: "R" (for REPEAT) (press enter)

The line will be repeated. Make changes to this new line.

DELETE A LINE: Position the cursor in the leftmost number-position of the line you wish to delete. Enter: "D" (for DELETE) press enter)

FIND A FIELD: Position the cursor after "COMMAND INPUT ===>" Enter: F XXXXX or F 'XX XX' (press enter) The X's represent the field you want to find. Notice the quotes if blanks are included in the field. After a find command is entered, the PF5/17 key may be used to find the next occurrence, without re-entering the Find command.

GLOBAL CHANGES: Position the cursor after "COMMAND INPUT ===>" Enter: C 'XXXXX' 'ZZZZZ' (press enter) Field XXXXX will be

changed to ZZZZZ. PF6/18 may be used to repeat the change. To change ALL program index codes 00030 to 00040, enter:

C 11 13 '00030' '00040' ALL (press enter)

SAVE COMMAND: Enter: "SAVE" after "COMMAND INPUT ===>" (Press enter) This should be done periodically if you are working on your file for an extended period of time.

SERIOUS ERROR: Enter: "CANCEL" after "COMMAND INPUT ===>" (Press enter) This will negate ALL THE CHANGES you have made in this session since the last "SAVE" command was entered.

END THE SESSION: Press the END key (PF3/15). (Returns to the EDIT-DATASET MENU) Press the END Key (PF3/15) again. (returns to the ISPF MENU)

LOGOFF: After ending the session enter : "XL" (Press enter)

June 1996 BPS2-47

BPS 2 RECORD LAYOUT (ISPF format)

The data is formatted to facilitate field identification.

HEADING DATA RECORD FIELDCODE TITLE COLUMNS SIZE

AGENCY User (space) agency number 1 - 6 6

VR Version number 8 - 9 2

BUDGET CODE Budget codes 11 - 34 24

TC Type of change 35 - 36 2

RECSUM RECSUM 38 - 40 3

ACT ACTIVITY 41 - 43 3

S Sub-activity 45 1

DL Delta 47 - 48 2

PGM CODES Program codes (if pgm-index used) 50 - 60 11

ORG CODES Org codes (if org-index used) 62 - 71 10

APR Activity priority 73- 75 3

O Capitol or operating 77 1

X Crosswalk flag 79 1

F Budget format 81 1

F/OF FTE, object, or fund 83 - 86 4

YR1AMT Year 1 amount 88 - 93 1

YR2AMT Year 2 amount 95 - 100 11

June 1996 BPS2-48

I N F L A T I O N C A L C U L A T I O N

=== BPS2 ================== INFLATION CALCULATION ================ C105B010 === FUNCTION: _ (R=REPORT, C=CHANGE, P=PRINT) ------------------------------------------------------------------------------- REPORT INFLATION--- VERSION: 20 STANDARD OR NON: S (S OR N) UPDATE FILE: N (Y OR N) ADJUSTED INFL REPORT: N (Y OR N) JOB CLASS: A (H,A,D,E) PRINT LOCATION: RMT15___ COPIES: 01 SPECIAL FORMS: N ------------------------------------------------------------------------------- INFLATION FACTORS--- FUNCTION: _ (V=VIEW, A=ADD, C=CHANGE, D=DEL) (NON-STANDARD) OBJECT OR SUB-OBJECT: __ YEAR 1: .000 (.999) YEAR 2: .000 (.999) PRINT TABLE--- STANDARD OR NON: S (S OR N) JOB CLASS: A PRINT LOCATION: RMT15___ PF3=RETURN, CLEAR=EXIT

The INFLATION CALCULATION screen has three separate functions:

· R calculates and reports inflation, and may automatically update TOC 22, RECSUM 000, Activity 920

· C is used to change an agency-specific NON-standard inflation table, if using factors other than those published in OFM's Budget Instructions. BEFORE ATTEMPTING TO change A NON STANDARD TABLE, CALL THE BPS ADMINISTRATOR, AND REQUEST AN AGENCY-COPY OF THE STANDARD TABLE.

· P prints a copy of either the standard or non-standard table.

June 1996 BPS2-49

TO SUBMIT AN INFLATION REPORT/UPDATE

ENTER: "R" after FUNCTION:

ENTER: 2-digit version number (standard is 20) after VERSION:

ENTER: "S" or "N" after STANDARD OR NON:

DO NOT USE "N" UNLESS YOU HAVE REQUESTED A NON-STANDARD TABLE.

ENTER: "Y" or "N" after UPDATE FILE:

"Y" - will update your file (TOC 22) and produce a B7-1 Report.JOB CLASS "E" only.

"N" - will produce a B7-1 Report only.

ENTER: "Y" or "N" after ADJUSTED INFL:

This option is used to produce a report only. The inflation update prorates inflation to all funds. If those prorations need to be adjusted by hand, do so, then specify "Y" here to produce the B7-1 Report reflecting those adjustments.


ENTER: "LOCAL", "X###", "IOF" or cluster-printer no. after PRINT LOCATION:

ENTER: number of copies after COPIES:

ENTER: "N" after SPECIAL FORMS:

PRESS [ENTER]

“JOB SUBMITTED" will appear at the bottom of the screen.

June 1996 BPS2-50

TO CHANGE NON-STANDARD INFLATION FACTOR TABLE

**NOTE: EACH INFLATION FACTOR MUST BE ENTERED FOR THE OBJECT OR SUB-OBJECT TO BE INFLATED.

ENTER: "C" after FUNCTION: at top

ENTER: "V", "A", "C", or "D" after FUNCTION: at mid-screen

ENTER: object or sub object code after OBJECT OR SUB-OBJECT:

If add, change, or delete:

ENTER: year 1 and 2 factors in .9999 format after YEAR 1 and YEAR 2:

PRESS [ENTER] (messages will be self-explanatory)

TO PRINT AN INFLATION-FACTOR TABLE

ENTER: "P" after FUNCTION:

ENTER: "S" or "N" after STANDARD OR NON:

Do not use "N" unless you have a NON-standard table.

ENTER: Job Class after JOB CLASS:

ENTER: "LOCAL", "X###", "IOF" or cluster-printer no. after PRINT LOCATION:

PRESS [ENTER]

"JOB SUBMITTED" will appear at the bottom of the screen.

June 1996 BPS2-51

I N F L A T I O N C A L C U L A T I O N L O G I C

STEP 1: TOC 22 - YEARS 1 AND 2

Adds (rolled-up) version 10 BASE and TOC 08.

Multiplies each object or sub-object by the year 1 and year 2 inflation factors.

Prints a report listing the amounts to be input into TOC 22, RECSUM 000 Activity 920These amounts must be entered in year 1 and year 2.

OR

Prints the above report, and updates version 20, TOC 22 with inflation amounts.

THE FOLLOWING STEPS SHOULD BE PERFORMED IN ORDER:

1. Version 05, year 1 and year 2 should be correct.

2. Input TOC codes 08.

3. Execute a ROLL-UP to create the BASE LEVEL record for versions 10 and 20.

4. Execute the INFLATION program to print an inflation report (and update the file, if desired). You may use the standard inflation table, or request a non-standard copy and change the factors.

5. After the inflation amounts are updated in the file, execute another ROLL-UP to include the inflation in the BASE LEVEL records for version 30.

June 1996 BPS2-52

I N T E R A C T I V E R E P O R T S

=== BPS2 =================== INTERACTIVE REPORTS ================= C105B011 === B4 REPORT: _ (Y) PAST: 01 CURRENT: 05 ENSUING: 10 REPORT LEVEL: __ B5 REPORT: _ (Y) PAST: 01 CURRENT: 05 ENSUING: 10 OBJ/SUB-OBJ: _ (O OR S) LIMIT REPORT TO: PGM: ___ SPGM: __ ACT: __ SACT: __ TASK: __ PF3=RETURN, CLEAR=EXIT

The INTERACTIVE REPORTS are useful in checking totals prior to submitting hard copy reports. The B4 report is a budget summary at the report level entered on the screen. The B5 is a budget summary for the agency or at a budget code limit.

Report Scrolling

Since the reports span more than one screen, a scrolling function is provided. To scroll down move the cursor to anywhere on the line to scroll from and press PF8 or PF20. From that line the screen will scroll down through the report. To scroll up move the cursor to anywhere on the line to scroll from and press PF7 or PF19. From that line the screen will scroll up through the report. When scrolling down from the end of the report the screen goes to the beginning of the report. When scrolling up from the beginning of the report the screen goes to the end of the report.

June 1996 BPS2-53

TO SUBMIT AN INTERACTIVE B4 REPORT

ENTER: "Y" after B4 REPORT:

ENTER: 2-digit version numbers after PAST, CURRENT and ENSUING. At least one of the versions must contain records

ENTER report level after REPORT LEVEL:

Most Agencies DSHS OnlyAgency 00 00Program 21 10Budget-unit 19Sub-program 22 11-18

PRESS [ENTER]

"CREATING REPORT" will be displayed at the bottom of the screen. When the report is displayed you may begin to scroll up or down through the report (see "Report Scrolling" on previous page).

Press PF3 (or 15) to return to the request screen

NOTE: The B4 interactive report program totals are sources of funds totals. This report will not show out of balance conditions. The B4 hard copy report program totals are object totals and will show out of balance conditions. Report limiters do not work for the B4 report.

TO SUBMIT AN INTERACTIVE B5 REPORT

ENTER: "Y" after B5 REPORT:

ENTER: 2-digit version numbers after PAST, CURRENT and ENSUING: At least one of the versions must contain records

ENTER: limits - the report will default to agency level if no limits are entered

PRESS [ENTER]

"CREATING REPORT" will be displayed at the bottom of the screen. When the report is displayed you may begin to scroll up or down through the report (see "Report Scrolling" on previous page).

Press PF3 (or 15) to return to the request screen

June 1996 BPS2-54

Interactive Report Screen for those agencies using budget unit.

=== BPS2 =================== INTERACTIVE REPORTS ================= C105B035 === B4 REPORT: _ (Y) PAST: 01 CURRENT: 05 ENSUING: 10 REPORT LEVEL: __ B5 REPORT: _ (Y) PAST: 01 CURRENT: 05 ENSUING: 10 OBJ OR SUB-OBJ: _ (O OR S) LIMIT REPORT TO: PROGRAM: ___ BUDGET UNIT: ___ SUB-PROGRAM: ____ PF3=RETURN, CLEAR=EXIT

The screen functions work as described on page 50.

June 1996 BPS2-55

H A R D C O P Y R E P O R T S=== BPS2 ==================== HARD COPY REPORTS ================== C105B012 === REPORT FORMAT: (Y) EDIT: _ VERSION: __ VERSION: __ DETAIL ONLY: Y (Y OR N) VERSION COMPARE: _ VERSION: __ -VERSION: __ OBJ/SUB-OBJ: O (O OR S) B4: _ PAST: 01 CURRENT: 05 ENSUING: 20 B5: _ PAST: 01 CURRENT: 05 ENSUING: 20 B7: _ PAST: 01 CURRENT: 05 ENSUING: 20 B51: _ CURRENT: 05 CAL: 10 ERL: 20 REQUEST: 30 B52: _ CURRENT: 05 CAL: 10 ERL: 20 REQUEST: 30 LIMIT REPORT: N SUMMARY LEVEL: __ JOB CLASS: A COPIES: 01 PRINT LOCATION: RMT15 PF3=RETURN, CLEAR=EXIT

The HARD COPY REPORT screen enables all BPS2 reports to be submitted at one time. Reports may be limited to any account code level, or any summary level.

TO SUBMIT HARD-COPY REPORTS

ENTER: "Y" after each report desired

ENTER: version numbers after each report requested

ENTER: "Y" or "N" after LIMIT REPORT:(IF "Y" IS ENTERED A REPORT LIMITER SCREEN WILL DISPLAYED)

ENTER: summary level (or blank-out summary level) after SUMMARY LEVEL:(the summary level, if requested, must equal a report level)


ENTER: number of copies (01 through 99) after COPIES:

ENTER: "LOCAL", "X###", "IOF" or a cluster printer no. after PRINT LOCATION:

PRESS [ENTER]

If reports are to be limited, turn to page 54 for the next screen

June 1996 BPS2-56

If reports are not limited, "JOB SUBMITTED" will appear.

June 1996 BPS2-57

Hard Copy Report screen for those agencies using budget unit.

=== BPS2 ==================== HARD COPY REPORTS ================== C105B038 === REPORT FORMAT-->(Y) EDIT: _ VERSION: __ VERSION: __ DETAIL ONLY: Y (Y OR N) VERSION COMPARE: _ VERSION: __ VERSION: __ OBJ OR SUB-OBJ: O (O OR S) B4: _ PAST: 01 CURRENT: 05 ENSUING: 20 B5: _ PAST: 01 CURRENT: 05 ENSUING: 20 B7: _ PAST: 01 CURRENT: 05 ENSUING: 20 B51: _ CURRENT: 05 CAL: 10 ERL: 20 REQUEST: 30 B52: _ CURRENT: 05 CAL: 10 ERL: 20 REQUEST: 30 LIMIT REPORT: N SUMMARY LEVEL: __ JOB CLASS: A COPIES: 01 PRINT LOCATION: RMT75___ PF3=RETURN, CLEAR=EXIT

TO SUBMIT HARD-COPY REPORTS

ENTER: "Y" after each report desired

ENTER: the version numbers after each report requested

ENTER: "Y" or "N" after LIMIT REPORT:(IF "Y" IS ENTERED A REPORT LIMITER SCREEN WILL DISPLAYED)

ENTER: summary level (or blank-out summary level) after SUMMARY LEVEL:(the summary level, if requested, must equal a report level)


ENTER: number of copies (01 through 99) after COPIES:

ENTER: "LOCAL", "X###", "IOF" or a cluster printer no. after PRINT LOCATION:

PRESS [ENTER]

If reports are to be limited, turn to page 55 for the next screen. If reports are not limited, "JOB SUBMITTED" will appear.

June 1996 BPS2-58

L I M I T R E P O R T S

=== BPS2 ====================== LIMIT REPORTS ==================== C105B013 === LIMIT REPORTS TO--- PGM IDX: _____ PGM: ___ SUB-PGM: __ ACTV: __ SUB-ACTV: __ TASK: __ ORG IDX: ____ DIV: __ BRNCH: __ SECT: __ UNIT: __ C-CNTR: __ BUDGET-U: ___ PROJ-TYP: _ PROJ: ____ SUB-PROJ: __ PHSE: __ PF3=RETURN, CLEAR=EXIT

TO LIMIT REPORT OUTPUT

ENTER: account codes on one line only after appropriate code

PRESS [ENTER]

The previous screen will reappear.

PRESS [ENTER]


June 1996 BPS2-59

Limit Report screen for those agencies using budget unit.

=== BPS2 ====================== LIMIT REPORTS ==================== C105B039 === LIMIT REPORTS TO: PROGRAM: ___ PROGRAM: ___ SUB-PROGRAM: ____ BUDGET-UNIT: ___ PROGRAM: ___ BUDGET-UNIT: ___ SUB-PROGRAM: ____ PF3=RETURN, CLEAR=EXIT

TO LIMIT REPORT OUTPUT

ENTER: account codes on one line only after appropriate code

PRESS [ENTER]

The previous screen will reappear.

PRESS [ENTER]


June 1996 BPS2-60

S Y S T E M D O C U M E N T A T I O N

The user should call OFM staff to receive, via campus mail, a copy of the new documentation, which is no longer maintained on the mainframe at DIS. A diskette version is also available.

June 1996 BPS2-61

P O S T B U D G E T T R A C K I N G

AFTER BUDGET SUBMITTAL TO OFM, BPS2 MAY BE USED TO TRACK OFM AND LEGISLATIVE CHANGES. THE FOLLOWING SEQUENCE IS SUGGESTED:

COPY VERSION 30 TO VERSION 40 (MAIN MENU OPTION 5)

CHANGE TOC 26, 27, 28 to TOC 31 (Agency Request)

ADD TOC 32 (OFM Changes)

COPY VERSION 40 TO VERSION 50 (MAIN MENU OPTION 5)

CHANGE TOC 31 to TOC 36 (Agency Request)

CHANGE TOC 32 to TOC 37 (OFM Changes)

ADD TOC 38 (Legislative Changes)

THE FOLLOWING ADDITIONAL VERSIONS / TOC's MAY BE USED:

VERSION 60 (USE TOC's 41, 42, 43)

VERSION 70 (USE TOC's 46, 47, 48)

June 1996 BPS2-62

J O B S T A T U S

When a job is submitted, it is assigned a JOB NUMBER starting with "BP2" and ending with agency number.

The STATUS of a job may be monitored from TSO, or from OPTION "6" or "X" of ISPF with the following command:

(in this case the job is an EDIT REPORT for AGENCY 105: jobname = BP2BP105)

= == ------------------------------TSO COMMAND PROCESSOR-------------------------== == ENTER TSO COMMAND OR CLIST BELOW: == == ===> ST BP2BP105 == =

OR

=================================================================================== == READY == == ST BP2BP105 == ===================================================================================

The system will return one of the following MESSAGES:

IKJ56211I JOB BP2BP105 (TSU00123) AWAITING EXECUTION

IKJ56211I JOB BP2BP105 (TSU00123) EXECUTING

IKJ56211I JOB BP2BP105 (TSU00123) ON OUTPUT QUEUE

JOB BP2BP105 NOT FOUND (normally means the job is completed)

June 1996 BPS2-63

I O F: I N T E R A C T I V E O U T P U T F A C I L I T Y

IOF enables the user to view reports on the terminal. When "IOF" is entered after PRINT LOCATION, the report is placed on disk, rather than printing on paper. The user may choose to cancel or print the report.

TO VIEW JOB OUTPUT USING IOF:

ENTER: "IOF" after PRINT LOCATION (at any report screen)

LOGON TO TSO

At the ISPF PRIMARY OPTION MENU:

ENTER: "I" (press enter)

(If an introductory screen appears, read screen and follow instructions)

June 1996 BPS2-64

----------------------------- IOF User Option Menu ---------------------------- COMMAND ===> Select an option. To get a detailed option menu, follow the option with "?". Example: "G" displays output groups; "G?" displays Output Group Option Menu. blank - Your jobs O - Output jobs G - Output groups I - Input jobs J - All jobs menu P - Profile R - Running jobs H - Jobs with held output HELP - Online help JOBNAMES ===> BP2BP105 Enter 1 to 8 generic jobnames above SCOPE ===> Scope of session: userid - Another user's jobs GROUP - Your IOF group scope groupid - Another IOF group's scope ME - Just your jobs ALL - All jobs authorized to you SORT ===> Alternate sort order of the output display For jobs: NULL, DEST, SIZE, JOB# INVNULL F1=HELP F2=SPLIT F3=END F4=RETURN F5=RFIND F6=RCHANGE F7=UP F8=DOWN F9=SWAP F10=LEFT F11=RIGHT F12=RETRIEVE

ENTER: your jobname after JOBNAME (example shows BP2BP105) (press enter)

------------------------------ IOF Job List Menu ------------------------------ COMMAND ===> SCROLL ===> SCREEN --------------------------------- Output Jobs --------------------------------- -------JOBNAME--JOBID--ACT-STA-OWNER----DEST/DEVICE--------RECS-HLDS-DAY--TIME- _ 1 BP2BP105 J19885 JSAC105 WDPSC 5 S 2 BP2BP105 J19892 JSAC105 WDPSC 5 _ 3 BP2BP105 J19893 JSAC105 WDPSC 5 _ 4 BP2BP105 J19902 JSAC105 WDPSC 5 _ 5 BP2BP105 J19907 JSAC105 WDPSC 5

ENTER: "S" in the space prior to the jobname (press enter)

OR

ENTER: the number of the job after COMMAND ===> (press enter)

June 1996 BPS2-65

------------------------------- IOF Job Summary ------------------------------- COMMAND ===> SCROLL ===> SCREEN --JOBNAME---JOBID--STATUS---RAN/RECEIVED----DAY--------DEST-------------------- BP2BP105 J19892 OUTPUT 17:20 4/12/94 TODAY WDPSC --RC--PGM--------STEP-----PRSTEP---PROC-----COMMENTS--------------------------- 0 B390B51R REPORTS B390B51R B390B51R 0 BPS2RPTX EXTRACT B390B52R B390B52R 0 ICEMAN SORTSTEP B390B52R B390B52R 0 B390B52R REPORTS B390B52R B390B52R --------DDNAME---STEP-----STAT-ACT-C-GRP-FORMS----SIZE-U--DEST----------------- _ 1 LOG * HELD P 0001 63 L IOF _ 2 JCL * HELD P 0001 547 L IOF _ 3 MESSAGES * HELD P 0001 1608 L IOF _ 4 SYSPRINT EXTRACT DONE P 0001 IOF _ 5 SYSUDUMP EXTRACT DONE P 0001 IOF _ 6 SYSOUT EXTRACT HELD P 0001 8 L IOF _ 7 SYSOUT SORTSTEP HELD P 0001 25 L IOF _ 8 SYSPRINT REPORTS DONE P 0001 IOF _ 9 SYSUDUMP REPORTS DONE P 0001 IOF _ 10 SYSOUT REPORTS HELD P 0001 232 L IOF S 11 EDITREPT REPORTS A 1 0001 2378 L IOF _ 12 SYSPRINT EXTRACT DONE P 0001 IOF F1=HELP F2=SPLIT F3=END F4=RETURN F5=RFIND F6=RCHANGE F7=UP F8=DOWN F9=SWAP F10=LEFT F11=RIGHT F12=RETRIEVE

ENTER: "S" in the space prior to the number of the last job output

OR

ENTER: the number of the output after COMMAND ===> (press enter)

The report is normally the last line listed (#11 in this case). If multiple reports are submitted, select the lines that say "REPORT" or "FTL". After viewing the output, use the PF3 (or PF15 key) to return to the previous screen. Then PF3 again.

TO PRINT THE OUTPUT

ENTER: "P" in the space prior to the name of the job (press enter)

TO CANCEL THE OUTPUT

ENTER: "C" in the space prior to the name of the job (press enter)

TO LOGOFF

Use PF3 twice to return to the ISPF MENU. ENTER: "XL" (to LOGOFF from TSO) (press enter)

June 1996 BPS2-66

=== BPS2 ======================= SYSTEM LOADS ==================== C105B020 === 1 - EXTRACT TITLES 2 - EXTRACT PAST BIENNIUM 3 - EXTRACT CURRENT BIENNIUM 4 - CONVERT TSO EXTRACT 5 - BPS2 TO MIDAS TRANSMITTAL 6 - BPS2 DOWNLOADS 7 - MIDAS PRIOR HISTORY SELECT FUNCTION: _ PF3=RETURN, CLEAR=EXIT

From the system load screen users can load data into BPS2 from external sources. A summary of the options is as follows.

1. The first option on this screen allows users to extract their account structure titles into the BPS2 titles file as well as extract statewide fund titles. These batch jobs must be run overnight.

2. The second option allows users to extract prior biennium history from AFRS or MIDAS into TSO or to directly load prior history from AFRS into BPS2. These batch jobs must be run overnight. If the data is loaded into TSO then option number 4 must also be executed.

3. The third option allows users to load current biennium history/allotments from AFRS into BPS2. There are three choices for current biennium data. The user can:

a) extract fiscal year to date actuals or actuals for a given completed fiscal month;

b) extract 12 months of estimates; or

c) extract a combination of actuals and estimates for the fiscal year.

The extracts can be loaded directly into BPS2 or into TSO first for more data manipulation. The batch jobs converting data to TSO can be run during the day or overnight. The batch jobs converting data into BPS2 must be run overnight. If the data is loaded into TSO first, then option 4 must also be executed.

June 1996 BPS2-67

4. The fourth option allows users to convert their TSO extract into BPS2. This batch job must be run overnight.

5. The fifth option allows users to transmit their budget data to OFM. This batch job can be run during the day or overnight.

6. The sixth option allows the Washington State Patrol to download its BPS2 data. This batch job can be run during the day or overnight.

7. The seventh option allows users to extract and update prior biennia history from MIDAS. This batch job must be run overnight. This option requires coordination with OFM.

June 1996 BPS2-68

=== BPS2 ====================== EXTRACT TITLES =================== C105B021 === SELECT FUNCTION ==> (Y) _ AFRS ACCOUNT CODE TO BPS2 _ AFRS FUND TO BPS2 CONTROL LEVELS: 00 21 22 __ __ __ __ __ AGENCY: 4610 BIN: 83 PRINT LOCATION: RMT15___ JOB CLASS: D CURRENT BIENNIUM: 95 PF3=RETURN, CLEAR=EXIT

Only one option at a time may be selected.

To extract your AFRS account coding structure titles into BPS2:

ENTER: “Y” before AFRS ACCOUNT CODE TO BPS2:

To extract AFRS fund titles into BPS2:

ENTER: “Y” before AFRS FUND TO BPS2:NOTE: All agency defined activity codes will be deleted.

The control levels indicate which coding element titles will be extracted. These are the default values from Main Menu Option 3 CONTROL FILE and should not have to be changed.

The default values from the security file for your agency appear after AGENCY, BIN, PRINT LOCATION and JOB CLASS. Everything but the agency number can be changed. If the bin number needs changing, contact the BPS administrator and the default value can be changed permanently.

To change defaults:

ENTER: “LOCAL”, “X###”, “IOF” or a cluster printer no. after PRINT LOCATION:

See page 28 for JOB CLASS codes.Then press ENTER.JOB jobname SUBMITTED will appear at the bottom of the screen.

June 1996 BPS2-69

=== BPS2 =================== PAST BIENNIUM PROCESS =============== C105B022 === SELECT FUNCTION ==> (Y) _ AFRS TO TSO _ AFRS TO BPS2 _ MIDAS TO TSO (REQUIRES PRE-ARRANGEMENT WITH OFM) JOB CLASS: A (H,A,D,E) CONTROL LEVELS: 00 21 22 __ __ __ __ __ AGENCY: 4610 BIN: 83 PRINT LOCATION: RMT15___ PF3=RETURN, CLEAR=EXIT

Only one option at a time may be selected.

To extract past biennium history from AFRS to TSO:

ENTER: “Y” before AFRS TO TSO:

PRESS [ENTER]

To extract past biennium history from AFRS to BPS2:

ENTER: “Y” before AFRS TO BPS2:

PRESS [ENTER]

To extract past biennium history from MIDAS to TSO:

ENTER: “Y” before MIDAS TO TSO:

PRESS [ENTER]

The default values from the security file for your logonid will appear after JOB CLASS, CONTROL LEVELS, AGENCY, BIN and PRINT LOCATION and should not need to be changed.

To change defaults:


June 1996 BPS2-70

See page 28 for JOB CLASS codes.

JOB jobname SUBMITTED will appear at the bottom of the screen.

June 1996 BPS2-71

=== BPS2 ================= CURRENT BIENNIUM PROCESS ============== C105B023 === SELECT FUNCTION ==> (Y) AFRS TO TSO: _ EXPENDITURES _ ALLOTMENTS _ EXPENDITURES + ALLOTMENTS AFRS TO BPS2: _ EXPENDITURES _ ALLOTMENTS _ EXPENDITURES + ALLOTMENTS JOB CLASS: A (H,A,D,E) CONTROL LEVELS: 00 21 22 __ __ __ __ __ FISCAL MONTHS OF ACTUALS: __ AGENCY: 4610 BIN: 83 PRINT LOCATION: RMT15___ PF3=RETURN, CLEAR=EXIT

To extract current biennium history from AFRS to TSO:

ENTER: “Y” before the appropriate type of extract (Expenditures, Allotments or both) under AFRS TO TSO

Only one option can be selected at a time.

If extracting Expenditures or Expenditures and Allotments ENTER the fiscal month for FISCAL MONTH OF ACTUALS. For best results the fiscal month should be the last completed AFRS fiscal month (usually prior month).

PRESS [ENTER]

To extract current biennium history from AFRS to BPS2:

ENTER: “Y” before the appropriate type of extract (Expenditures, Allotments or both)under AFRS TO BPS2

Only one option can be selected at a time.

If extracting Expenditures or Expenditures and Allotments ENTER the fiscal month for FISCAL MONTH OF ACTUALS. For best results the fiscal month should be the last completed AFRS fiscal month (usually prior month).

June 1996 BPS2-72

PRESS [ENTER]


To change defaults:


See page 28 for JOB CLASS codes.JOB jobname SUBMITTED will appear at the bottom of the screen.

June 1996 BPS2-73

=== BPS2 ==================== CONVERT TSO EXTRACT ================ C105B024 === VERSION: _ (01,05,06 OR 99) CONTROL LEVELS: 00 21 22 __ __ __ __ __ KEEP TSO DATASET: _ (Y OR N) AGENCY: 4610 BIN: 83 PRINT LOCATION: RMT15___ JOB CLASS: D PF3=RETURN, CLEAR=EXIT

Use this option to convert past or current biennium history extracts from TSO into BPS2.

ENTER: the BPS2 version number for the converted extract.01 for past biennium05 for current biennium06 for99 for

ENTER: “Y” or “N” after KEEP TSO DATASET:

PRESS [ENTER]


To change defaults:

ENTER: “LOCAL”, “X###”, “IOF” or a cluster printer no. after PRINT LOCATION.See page 28 for JOB CLASS codes.JOB jobname SUBMITTED will appear at the bottom of the screen.

June 1996 BPS2-74

=== BPS2 ================= BPS2 TO MIDAS TRANSMITTAL ============= C105B025 === AGENCY: 1050 TYPE OF RELEASE: _ (C=CAL, E=ERL, P=POLICY, H=PRIOR HISTORY) TYPE OF COPY: _ (1=DATA, 2=TITLES, 3=TEXT, 4=ALL TYPES) BUDGET ID: __ (BUDGET ID REQUIRED/SPECIFIED BY OFM BUDGET) FORMAT: 1 (1=PRG, 4=ORG IND, 8=PRG/SUB-PRG, 9=PRG/BDG/SUB-PRG) DATA LEVELS: 00 21 22 __ __ __ __ __ REPORT LEVELS: 00 21 22 __ __ __ __ __ SUMMARY LEVEL: 22 LIMIT TO PROGRAM: ___ (DSHS ONLY) HISTORY VERSIONS: __ __ __ __ __ CLASS: A (H, A, D, E) PRINT LOCATION: RMT75___ -------------------------------FUND/AMOUNT ERRORS----------------------------- PRG FUND MIDAS AMT AGENCY AMT PRG FUND MIDAS AMT AGENCY AMT ... .... ........... ........... ... .... ........... ........... ... .... ........... ........... ... .... ........... ........... ... .... ........... ........... ... .... ........... ........... PF3=RETURN, CLEAR=EXIT, PF12=MENU

To release current budget data to OFM:

ENTER: the type of release after TYPE OF RELEASE:C = CAL (to release CAL, ERL, & Policy - BPS2 versions 10, 20, & 30)E = ERL (to release ERL only - BPS2 version 20)P = Policy (to release Policy only - BPS2 version 30)

ENTER: the type of data included in the release after TYPE OF COPY:1 = Data only2 = Titles only3 = Text only4 = All of the above

ENTER: budget id after BUDGET ID:The budget id for initial submittals will be B1. Other budget id's are contained in the budget instructions.

The default values from the security file for your logonid will appear after DATA LEVELS, REPORT LEVELS, SUMMARY LEVEL, JOB CLASS, AGENCY and PRINT LOCATION and should not need to be changed.

To change defaults:

ENTER: “LOCAL”, “X###”, “IOF” or a cluster printer no. after PRINT LOCATION.

June 1996 BPS2-75


The default values from your agency's control file will appear after Format, Data , Report and Summary levels and should not need to be changed.

DSHS must also supply the program number contained in the release to OFM. No other agency is required to release their data to OFM one program at a time.

If releasing history data (i.e. updating your 10 year history from MIDAS) include the BPS2 version number(s) after HISTORY VERSIONS. History versions are usually in the range of 80 - 99.

Once the necessary fields are entered press enter.


During initial biennium budget submittals (not supplemental), control numbers from MIDAS are loaded into BPS2. When you release budget data to OFM, the data is edited against these control numbers and any variances are noted at the bottom of the screen by program and fund. These variances must be corrected before data will be released.

June 1996 BPS2-76

=== BPS2 ===================== BPS2 DOWNLOADS ==================== C105B026 === SELECT FUNCTION ==> (Y) _ BPS2 TO WSP VERSION: __ FISCAL YEAR: _ (1 OR 2) AGENCY: 4610 JOB CLASS: A (H,A,D,E) BIN: 83 PRINT LOCATION: RMT15 PF3=RETURN, CLEAR=EXIT

This option is for the Washington State Patrol only.

To download BPS2 data to the Washington State Patrol:

ENTER: “Y” before BPS2 to WSP:

ENTER: the BPS2 version number of the data to be downloaded

ENTER: the Fiscal Year to download (either 1 or 2)

PRESS [ENTER]

The default values from the security file for your logonid will appear after JOB CLASS, AGENCY, BIN and PRINT LOCATION and should not need to be changed.

To change defaults:

ENTER: “LOCAL”, “X###”, “IOF” or a cluster printer no. after PRINT LOCATION.


June 1996 BPS2-77

=== BPS2 =================== PRIOR HISTORY EXTRACT =============== C105B027 === **** THIS PROCESS REQUIRES PRIOR ARRANGEMENT WITH OFM **** AGENCY: 4610 VERSION: __ CONTROL LEVELS: 00 21 22 __ __ __ __ __ JOB CLASS: E (H,A,D,E) BIN: 83 PRINT LOCATION: RMT15___ PF3=RETURN, CLEAR=EXIT

To extract and update prior biennia history from MIDAS via BPS2:

ENTER: the BPS2 version number for the extractthe version number should be the biennium extracted.

PRESS [ENTER]

The default values from the security file for your logonid will appear after JOB CLASS, AGENCY, BIN and PRINT LOCATION and should not need to be changed.

To change defaults:




June 1996 BPS2-78

A P P E N D I X A

OFM DEDICATED ACTIVITIES

VERS TOC ACT TITLE

CURRENT 05 No 900 activity code will be used for BIENNIUMversion 05

ENSUING 10 08 COMPENSATION: YEARS 1 AND 2BIENNIUM 900 Carry forward cost of reclassifications and other

Personnel Board approved salary increases 901 Changes in retirement contributions & admin rate 902 Carry forward cost of July 1994 health insurance

decrease

ENSUING 20 22 OTHER MANDATORY CHANGESBIENNIUM 903 Worker's Compensation changesERL 905 OASI rate/base change

906 Merit increments and benefits

INFLATION 920 Inflation increases - general

MISCELLANEOUS PAYMENTS FOR SERVICES 908 (ED) Financing Cost Recovery 910 (ED) Capital Project Surcharge 911 (EK) GA Facilities and services 912 (EL) DIS Planning and Policy services 913 (EM) Legal services 914 (ET) Auditing services 915 (EV) Administrative hearings services 916 (EW) Archival and Records Management services 917 (EN) Department of Personnel and Higher Ed

Personnel Board918 (EP) Self Insurance Premium991 (EX) OMWBE Services

June 1996 BPS2-79

A P P E N D I X B

APPROPRIATION TYPE CODES/DESCRIPTIONAPPROP. TYPE DESCRIPTION

0 DSHS Social Services Federal (DSHS only) - Budget Preparation Only

Used by Department of Social and Health Services for biennial budget preparation as directed by OFM.

1 State

Denotes appropriations funded by revenues generated by the state's authority to tax, license, or collect fees from the public.

2 Federal

Denotes appropriations funded by grants and contracts with federal government agencies.

3 Federal - Unanticipated

Denotes appropriations funded by grants and contracts with federal government agencies that were not included in the biennial budget request.

4 Governor's Emergency Allocation

Denotes the appropriation assigned to the funds identified as "Governor's Emergency" in the Appropriation Act.

5 All Other Non-Lidded Block Grants (DSHS only) - Budget Preparation Only

Used by Department of Social and Health Services for biennial budget preparation as directed by OFM.

6 Nonappropriated Funds

Denotes activity associated with nonappropriated/allotted and nonbudgeted funds.

7 Private/Local

Denotes appropriations funded by grants, contracts, etc., with private parties or local government agencies.

9 Non-Federal - Unanticipated

Denotes appropriations funded by grants, contracts, etc., from Non-Federal sources which were not included in the biennial budget request. This does not include activities between agencies of Washington State.

June 1996 BPS2-80

A P P E N D I X C

State of WashingtonAGENCY SECURITY ADMINISTRATOR AND ALTERNATE(S)

FOR OFFICE OF FINANCIAL MANAGEMENT BUDGET/ALLOTMENT PRODUCTS (excluding TAPS)

__ ADD __ UPDATE __ DELETE

AGENCY NUMBER:______ AGENCY NAME:________________________________

AGENCY SECURITY ADMINISTRATOR(Authorized to Sign BPS/APS Security Maintenance Form)

PRIMARY NAME______________________SIGNATURE____________________________

ALTERNATE NAME___________________SIGNATURE____________________________

ALTERNATE NAME___________________SIGNATURE____________________________

PRODUCTS:

__APS (Allotment Preparation System).

__BPS1 (Budget Preparation System 1).

__BPS2 (Budget Preparation System 2).

APPROVAL SIGNATURE AGENCY DIRECTOR OR DESIGNEE:

________________________________________________________ DATE:____________

June 1996 BPS2-81

State of Washington

BPS/APS SECURITY MAINTENANCE

System: ________________ ____Add____Change

Logon ID: ___|___|___|___|___|___|___ ____Delete

Operator ID: ___|___|___

Agency Access (APS1 Only: B=Browse, W=Write, R=Release) ______

Agency # ___|___|___|___

User Name _________________________________________________

Telephone __________________

Mail Stop ___________________ Bin ____

Effective Date _______________

DIS Work Auth # ___|___|___|___|___|___|___|___|___|___Agency Sub Account Number System

Requested by ____________________________ Telephone __________ Date ______

Approved by _____________________________ Telephone __________ Date _____

(OFM Use Only)

Product Manager ______________________________ Date _________

Approved by __________________________________ Date _______

Entered by ____________________________________ Date ______

June 1996 BPS2-82

A P P E N D I X D

BPS2 REPORTS

REPORT NAME PAGE

1. INTERACTIVE B4 REPORT 842. INTERACTIVE B5 REPORT 851. EDIT REPORT (EDT) 862. VERSION COMPARE REPORT (CMP) 883. B4 REPORT 904. B5-1 REPORT 915. B5 REPORT 926. B7 REPORT 947. B5-2 REPORT 968. INFLATION TABLE 1009. B7-1 INFLATION REPORT 101

=== BPS2 =================== B4 INTERACTIVE REPORT =============== C105B016 ===PROGRAM LEVEL PF3=RETURN, PF7=UP, PF8=DOWN, CLEAR=EXIT PAST BIENNIUM (01) CURRENT BIENNIUM (05) ENSUING BIENNIUM (20) YEAR 1 YEAR 2 YEAR 1 YEAR 2 YEAR 1 YEAR 2 FTE .50 .40 COST 760.00 915.00 PGM 010 275 295 340 360 445 430 AGENCY TOTAL 275 295 340 360 445 430 570 700 875 $ CHANGE 130 175 % CHANGE 22.80 25.00 FUND-S ------ 001-1 275 295 340 360 445 430 TOTAL 275 295 340 360 445 430 570 700 875

June 1996 BPS2-83

=== BPS2 ================== B5 INTERACTIVE REPORT ================ C105B017 === AGENCY LEVEL PF3=RETURN, PF7=UP, PF8=DOWN, CLEAR=EXIT PAST BIENNIUM (01) CURRENT BIENNIUM (05) ENSUING BIENNIUM (20) YEAR 1 YEAR 2 YEAR 1 YEAR 2 YEAR 1 YEAR 2 COST 760.00 915.00 OBJ --- A 275 295 340 320 380 366 B 9 8 C 40 40 40 E 11 14 G 11 11 J 1- S 5- 9- TOTAL 275 295 340 360 445 430 570 700 875 $ CHANGE 130 175 % CHANGE 22.80 25.00 FUND-S ------ 001-1 275 295 340 360 445 430 TOTAL 275 295 340 360 445 430 570 700 875

June 1996 BPS2-84

EDT B P S 2 D E T A I L E D I T R E P O R T BPS2 - B390STATE OF WASHINGTON PAGE 1AGENCY 0910 REDISTRICTING COMMISSION DATE: 06/01/96VERSION 05 CURRENT BIEN 95-97 TIME: 15:10PGM 010 ADMINISTRATION TOC 00 0BASE LEVEL ACT 000000 BASE LEVEL FUND - - - - - - - - - - - - - F U N D S - - - - - - - - - - - - - - - - - O B J E C T S O F E X P E N D I T U R E - - - - CODE FUND DESCRIPTION SBFUND YEAR 1 AMOUNT YEAR 2 AMOUNT OC OBJECT DESCRIPTION YEAR 1 AMOUNT YEAR 2 AMOUNT 001-1 GENERAL FUND - BASIC ACC TF-ST 340 340 A SALARIES AND WAGES 340 340 TOTAL THIS OBJECT ------> 340 340 ***TOTAL FUNDING 340 340 ***TOTAL EXPENDITURES 340 340

June 1996 BPS2-85

EDT B P S 2 D E T A I L E D I T R E P O R T BPS2 - B390STATE OF WASHINGTON PAGE 2AGENCY 0910 REDISTRICTING COMMISSION DATE: 06/01/96VERSION 05 CURRENT BIEN 95-97 TIME: 15:10

TOC 03 CHANGES BETWEEN FSCL YRS ACT 000A01 DELIVERY CHANGE FUND - - - - - - - - - - - - - F U N D S - - - - - - - - - - - - - - - - - O B J E C T S O F E X P E N D I T U R E - - - - CODE FUND DESCRIPTION SBFUND YEAR 1 AMOUNT YEAR 2 AMOUNT OC OBJECT DESCRIPTION YEAR 1 AMOUNT YEAR 2 AMOUNT 001-1 GENERAL FUND - BASIC ACC TF-ST 20 A SALARIES AND WAGES 20- TOTAL THIS OBJECT ------> 20- C PERSONAL SVCS CONTRACTS 40 TOTAL THIS OBJECT ------> 40 ***TOTAL FUNDING 20 ***TOTAL EXPENDITURES 20

June 1996 BPS2-86

CMP V E R S I O N C O M P A R E BPS2 - B390STATE OF WASHINGTON PAGE 1AGENCY 0910 REDISTRICTING COMMISSION DATE: 06/01/96 TIME: 15:11PGM 010 ADMINISTRATION OBJ OBJECT PAST BIENNIUM 93-95 01 CURRENT BIEN 95-97 05 VARIANCE VARIANCE CODE DESCRIPTION FIRST YEAR SECOND YEAR FIRST YEAR SECOND YEAR FIRST YEAR SECOND YEAR OBJECTS OF EXPENDITURE A SALARIES AND WAGES 275 295 340 320 65- 25- C PERSONAL SVCS CONTRACTS 40 40- ***TOTAL EXPENDITURES 275 295 340 360 65- 65- ****BIENNIUM TOTAL 570 700 130- SOURCES OF FUNDING 001-1 GENERAL FUND - BASITF-ST 275 295 340 360 65- 65- ***TOTAL FUNDING 275 295 340 360 65- 65-

June 1996 BPS2-87

CMP V E R S I O N C O M P A R E BPS2 - B390STATE OF WASHINGTON PAGE 2AGENCY 0910 REDISTRICTING COMMISSION DATE: 06/01/96 TIME: 15:11 OBJ OBJECT PAST BIENNIUM 93-51 01 CURRENT BIEN 95-97 05 VARIANCE VARIANCE CODE DESCRIPTION FIRST YEAR SECOND YEAR FIRST YEAR SECOND YEAR FIRST YEAR SECOND YEAR OBJECTS OF EXPENDITURE A SALARIES AND WAGES 275 295 340 320 65- 25- C PERSONAL SVCS CONTRACTS 40 40- ***TOTAL EXPENDITURES 275 295 340 360 65- 65- ****BIENNIUM TOTAL 570 700 130- SOURCES OF FUNDING 001-1 GENERAL FUND - BASITF-ST 275 295 340 360 65- 65- ***TOTAL FUNDING 275 295 340 360 65- 65-

June 1996 BPS2-88

B 4 S U M M A R Y B Y P R O G R A M / S O U R C E S O F F U N D I N G BPS2 - B390STATE OF WASHINGTON PAGE 1AGENCY 0910 REDISTRICTING COMMISSION DATE: 06/01/96 TIME: 15:11 PAST BIENNIUM 93-95 01 CURRENT BIEN 95-97 05 MAINTENANCE LEVEL 20 OBJ OBJECT ACTUAL ACTUAL ESTIMATED ESTIMATED PROPOSED PROPOSED CODE DESCRIPTION FIRST YEAR SECOND YEAR FIRST YEAR SECOND YEAR FIRST YEAR SECOND YEAR FTE STAFFING .50 .40 AVERAGE STAFF YEAR COST 778 935 SUMMARY BY PROGRAM 010 ADMINISTRATION 275 295 340 360 445 430 ***TOTAL BY PROGRAM 275 295 340 360 445 430 ****BIENNIUM TOTAL 570 700 875 ****CHG FROM PREV DOLLARS 130 175 ****CHG FROM PREV PERCENT 22.80 25.00 SOURCES OF FUNDING 001-1 GENERAL FUND - BASITF-ST 275 295 340 360 445 430 ***TOTAL FUNDING 275 295 340 360 445 430

June 1996 BPS2-89

B5 - 1 A N A L Y S I S O F E X P E N D I T U R E L E V E L S ( O F M ) BPS2 - B390STATE OF WASHINGTON PAGE 1AGENCY 0910 REDISTRICTING COMMISSION DATE: 06/01/96 TIME: 15:11PGM 010 ADMINISTRATION LINE ITEM STAFF YRS TOTAL - - - - - - - - - - - - - S O U R C E O F F U N D S - - - - - - - - - - - - - (FTES) EXPENDITURES 001-1 01 EST EXP CURRENT BIEN 700 | 700 | | | | FIRST FISCAL YEAR 340 | 340 | | | | SECOND FISCAL YEAR 360 | 360 | | | | 08 CARRY-FWD COST LEG. CHNGS 120 | 120 | | | | FIRST FISCAL YEAR 80 | 80 | | | | SECOND FISCAL YEAR 40 | 40 | | | | 20 TOTAL CARRY-FORWARD BUDGET 1.10 820 | 820 | | | | FIRST FISCAL YEAR .60 420 | 420 | | | | SECOND FISCAL YEAR .50 400 | 400 | | | | 21 MANDATORY WORKLOAD CHGS .30 25 | 25 | | | | FIRST FISCAL YEAR .10 10 | 10 | | | | SECOND FISCAL YEAR .15 15 | 15 | | | | 22 INFL/OTHER MAINT. CHGS .50- 30 | 30 | | | | FIRST FISCAL YEAR .20- 15 | 15 | | | | SECOND FISCAL YEAR .30- 15 | 15 | | | | 24 TOTAL MAINT CHANGES .20- 55 | 55 | | | | FIRST FISCAL YEAR .10- 25 | 25 | | | | SECOND FISCAL YEAR .10- 30 | 30 | | | | 25 MAINTANENCE LEVEL .90 875 | 875 | | | | FIRST FISCAL YEAR .50 445 | 445 | | | | SECOND FISCAL YEAR .40 430 | 430 | | | | POLICY CHANGES 26 CHGS TO CURR PERF .60 33 | 33 | | | | FIRST FISCAL YEAR .30 17 | 17 | | | | SECOND FISCAL YEAR .30 16 | 16 | | | | 30 TOTAL PROPOSED BUDGET 1.50 908 | 908 | | | | FIRST FISCAL YEAR .80 462 | 462 | | | | SECOND FISCAL YEAR .70 446 | 446 | | | |

June 1996 BPS2-90

B 5 O B J E C T / S O U R C E O F F U N D S E X P E N D I T U R E S U M M A R Y BPS2 - B390STATE OF WASHINGTON PAGE 1AGENCY 0910 REDISTRICTING COMMISSION DATE: 06/01/96 TIME: 15:11

PAST BIENNIUM 93-95 01 CURRENT BIEN 95-97 05 MAINTENANCE LEVEL 20 OBJ OBJECT ACTUAL ACTUAL ESTIMATED ESTIMATED PROPOSED PROPOSED CODE DESCRIPTION FIRST YEAR SECOND YEAR FIRST YEAR SECOND YEAR FIRST YEAR SECOND YEAR OBJECTS OF EXPENDITURE FTE STAFFING .50 .40 AVERAGE STAFF YEAR COST 760 915 A SALARIES AND WAGES 275 295 340 320 380 366 B EMPLOYEE BENEFITS 9 8 C PERSONAL SVCS CONTRACTS 40 40 40 E GOODS AND SERVICES 11 14 G TRAVEL 11 11 J CAPITAL OUTLAYS 1- S INTERAGENCY REIMBURSE 5- 9- ***TOTAL EXPENDITURES 275 295 340 360 445 430 ****BIENNIUM TOTAL 570 700 875 ****CHG FROM PREV DOLLARS 130 175 ****CHG FROM PREV PERCENT 22.80 25.00 SOURCES OF FUNDING 001-1 GENERAL FUND - BASITF-ST 275 295 340 360 445 430 ***TOTAL FUNDING 275 295 340 360 445 430

June 1996 BPS2-91

B 5 O B J E C T / S O U R C E O F F U N D S E X P E N D I T U R E S U M M A R Y BPS2 - B390STATE OF WASHINGTON PAGE 1AGENCY 0910 REDISTRICTING COMMISSION DATE: 06/01/96 TIME: 15:11PGM 010 ADMINISTRATION PAST BIENNIUM 93-95 01 CURRENT BIEN 95-97 05 MAINTENANCE LEVEL 20 OBJ OBJECT ACTUAL ACTUAL ESTIMATED ESTIMATED PROPOSED PROPOSED CODE DESCRIPTION FIRST YEAR SECOND YEAR FIRST YEAR SECOND YEAR FIRST YEAR SECOND YEAR OBJECTS OF EXPENDITURE FTE STAFFING .50 .40 AVERAGE STAFF YEAR COST 760 915 A SALARIES AND WAGES 275 295 340 320 380 366 B EMPLOYEE BENEFITS 9 8 C PERSONAL SVCS CONTRACTS 40 40 40 E GOODS AND SERVICES 11 14 G TRAVEL 11 11 J CAPITAL OUTLAYS 1- S INTERAGENCY REIMBURSE 5- 9- ***TOTAL EXPENDITURES 275 295 340 360 445 430 ****BIENNIUM TOTAL 570 700 875 ****CHG FROM PREV DOLLARS 130 175 ****CHG FROM PREV PERCENT 22.80 25.00 SOURCES OF FUNDING 001-1 GENERAL FUND - BASITF-ST 275 295 340 360 445 430 ***TOTAL FUNDING 275 295 340 360 445 430

June 1996 BPS2-92

B 7 S U B O B J E C T E X P E N D I T U R E D E T A I L BPS2 - B390STATE OF WASHINGTON PAGE 1AGENCY 0910 REDISTRICTING COMMISSION DATE: 06/01/96 TIME: 15:11PGM 010 ADMINISTRATION PAST BIENNIUM 93-95 01 CURRENT BIEN 95-97 05 MAINTENANCE LEVEL 20 OBJT OBJECT / SUBOBJECT ACTUAL ACTUAL ESTIMATED ESTIMATED PROPOSED PROPOSED CODE DESCRIPTION FIRST YEAR SECOND YEAR FIRST YEAR SECOND YEAR FIRST YEAR SECOND YEAR A SALARIES AND WAGES 275 295 340 320 380 366 A TOTAL THIS OBJECT ------> 275 295 340 320 380 366 B EMPLOYEE BENEFITS 9 8 B TOTAL THIS OBJECT ------> 9 8 C PERSONAL SVCS CONTRACTS 40 40 40 C TOTAL THIS OBJECT ------> 40 40 40 E GOODS AND SERVICES 11 14 E TOTAL THIS OBJECT ------> 11 14 G TRAVEL 11 11 G TOTAL THIS OBJECT ------> 11 11 J CAPITAL OUTLAYS 1- J TOTAL THIS OBJECT ------> 1- S INTERAGENCY REIMBURSE 5- 9-S TOTAL THIS OBJECT ------> 5- 9- ***TOTAL EXPENDITURES 275 295 340 360 445 430

June 1996 BPS2-93

B 7 S U B O B J E C T E X P E N D I T U R E D E T A I L BPS2 - B390STATE OF WASHINGTON PAGE 1AGENCY 0910 REDISTRICTING COMMISSION DATE: 06/01/96 TIME: 15:11

PAST BIENNIUM 93-95 01 CURRENT BIEN 95-97 05 MAINTENANCE LEVEL 20 OBJT OBJECT / SUBOBJECT ACTUAL ACTUAL ESTIMATED ESTIMATED PROPOSED PROPOSED CODE DESCRIPTION FIRST YEAR SECOND YEAR FIRST YEAR SECOND YEAR FIRST YEAR SECOND YEAR A SALARIES AND WAGES 275 295 340 320 380 366 A TOTAL THIS OBJECT ------> 275 295 340 320 380 366 B EMPLOYEE BENEFITS 9 8 B TOTAL THIS OBJECT ------> 9 8 C PERSONAL SVCS CONTRACTS 40 40 40 C TOTAL THIS OBJECT ------> 40 40 40 E GOODS AND SERVICES 11 14 E TOTAL THIS OBJECT ------> 11 14 G TRAVEL 11 11 G TOTAL THIS OBJECT ------> 11 11 J CAPITAL OUTLAYS 1- J TOTAL THIS OBJECT ------> 1- S INTERAGENCY REIMBURSE 5- 9-S TOTAL THIS OBJECT ------> 5- 9- ***TOTAL EXPENDITURES 275 295 340 360 445 430

June 1996 BPS2-94

BPS2 INFLATION FACTOR LIST BPS2 - B71P DATE: 06/01/96 PAGE: 1 OBJECT/SUB-OBJECT YR1 YR2 TITLE E .026 .028 GOODS AND SERVICES EA .026 .028 SUPPLIES AND MATERIALS EB .026 .028 COMMUNICATIONS EC .026 .028 UTILITIES ED .026 .028 RENTALS AND LEASES EE .026 .028 REPAIRS/ALTER/MAINT EF .026 .028 PRINTING + REPROD EG .026 .028 EDUCATION + TRAINING EI .026 .028 RETAILERS COMMISSIONS EJ .026 .028 SUBSCRIPTIONS ER .026 .028 PURCHASED SERVICES ES .026 .028 VEH MAINT + OPER COSTS EU .026 .028 UTILITIES, ST OWN/LEASE EZ .026 .028 OTHER GOODS + SERVICES G .026 .028 TRAVEL GB .026 .028 COMMUNICATIONS GD .026 .028 IN ST OTHER TRANSPORT GG .026 .028 OUT ST AIR TRANSPORT GJ .026 .028 OUT ST OTHER TRANSPORT

June 1996 BPS2-101

B7 - 1 I N F L A T I O N D E T A I L R E P O R T BPS2 - B370STATE OF WASHINGTON PAGE 1AGENCY 0910 PRODUCTION CICS DATE: 06/01/96 TIME: 14:09PGM 010 ADMINISTRATION ----- 1ST YEAR ENSUING BIENNIUM ----- ----- 2ND YEAR ENSUING BIENNIUM -----OBJECT / SUB-OBJECT YEAR1 BASE INFLATION INFLATION YEAR2 BASE INFLATION INFLATION 00+08+09+10+11+12 FACTOR ADDED YR1+16 FACTOR ADDEDE GOODS AND SERVICESE GOODS AND SERVICES 4 2.6% 4 5.4% _____________ _____ ___________ _____________ _____ ___________E TOTAL THIS OBJECT 4 4

G TRAVELG TRAVEL 11 2.6% 11 5.4% 1 _____________ _____ ___________ _____________ _____ ___________G TOTAL THIS OBJECT 11 11 1

_____________ _____ ___________ _____________ _____ ___________ ***** TOTAL ALL OBJECTS 15 % 15 5.4% 1

SOURCES OF FUNDING

001-1 GENERAL FUND TF-ST 1 ***** TOTAL ALL FUNDS 1

B7 - 1 I N F L A T I O N D E T A I L R E P O R T BPS2 - B370STATE OF WASHINGTON PAGE 2AGENCY 0910 PRODUCTION CICS DATE: 06/01/96 TIME: 14:09

----- 1ST YEAR ENSUING BIENNIUM ----- ----- 2ND YEAR ENSUING BIENNIUM -----OBJECT / SUB-OBJECT YEAR1 BASE INFLATION INFLATION YEAR2 BASE INFLATION INFLATION 00+08+09+10+11+12 FACTOR ADDED YR1+16 FACTOR ADDEDE GOODS AND SERVICESE GOODS AND SERVICES 4 2.6% 4 5.4% _____________ _____ ___________ _____________ _____ ___________E TOTAL THIS OBJECT 4 4

G TRAVELG TRAVEL 11 2.6% 11 5.4% 1 _____________ _____ ___________ _____________ _____ ___________G TOTAL THIS OBJECT 11 11 1

_____________ _____ ___________ _____________ _____ ___________ ***** TOTAL ALL OBJECTS 15 % 15 5.4% 1

SOURCES OF FUNDING

001-1 GENERAL FUND TF-ST 1 ***** TOTAL ALL FUNDS 1

June 1996 BPS2-102

office of financial management - washington · web viewc. racf security authorization form 2....

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