PRASAR BHARATI(India's Public Service Broadcaster)

Prasar Bharati Secretariat(Budget & Accounts Wing)

2nd Floor, PTI Building, Parliament Street, New Delhi-UO 001

No. PB-6(2)/2015-Fin /2016-17/500 Dated: 05.07.2016

Sub: Notice Inviting BidS/Tenders for appointment of a C.A. firm for Composite workof all Taxation work of Prasar Bharati and filing of returns & other relatedmatters of Service Tax, Income Tax & DVAT.

Sealed Bids/Quotations are invited from Delhi based Short-listed Chartered Accountantfirms duly registered with CAG of India for all kinds of taxation works of Prasar Bharati i.e. ServiceTax (collecting of Service Tax related data of 600 DDOs from nodal officers of All India Radio &Doordarshan, suggesting quantum of CENVAT Credit to be availed each month and filing HalfYearly Return/s), Income Tax (Filing of Annual Returns & claiming Refunds) and DVAT (filing ofquarterly returns etc) and rendering advice etc. as per 'Scope of work at Annexure 'A'.

The listed CA firms on the panel of C&AG are requested to submit their quotations alongwith an Earnest Money of Rs.10000/- by demand draft in favour of 000, Prasar BharatiSecretariat. Payable at Delhi. The CA firms are required to certify & attach their currentempanelment with C&AG. The successful bidder/Firm will have to deposit a security depositequivalent to 10% of the tendered amount within 10 days of receipt of acceptance letter in theshape of Demand Draft/Banker's Cheque from any nationalized bank, drawn in favour 000, PrasarBharati Sectt., New Delhi.

2. Background of the Organization

Prasar Bharati (Broadcasting Corporation of India) is an Autonomous Body established by anAct of the Parliament, The Prasar Bharati (Broadcasting Corporation of India) Act, 1990. TheCorporation is a single Unit with two distinct wings, Radio [Akashvani- All India Radio (AIR)] andTelevision [Doordarshan (DO) with its Registered Office at PTI Building 2nd Floor, ParliamentStreet New Delhi. AIR which manages Radio Transmission has about 308 Offices/Stations and DOwhich manages Television Transmission has about 264 Offices/Kendras spread across the country.

Prasar Bharati compiles monthly account of expenditure and receipts and renders in theform of Annual Account to the government. Annual Statement of Accounts is got audited by theCAG of India. The Annual Accounts of Prasar Bharati duly certified by CAG are forwarded annuallyto the Central Govt. to be laid in both the Houses of Parliament.

3. (i) As regards Service Tax, AIR & DO are registered with the Service Tax Commissionerate,Delhi having separate registration number. Payment of service tax is centralised at Delhi throughcommercial units of AIR & DO. Prasar Bharati has been availing CENVAT Credit against service taxpaid/payable by AIR & DO, as per the provision available under the Statute. Hence, services of anexternal Consultant is required to collect, collate the data for working out & availing full creditunder CENVAT each month regularly and to file Half Yearly Returns as per the periodicityprescribed by Service Tax Deptt., Govt. of India from time to time.

Details of Service Tax and CENVAT related Vouchers are forwarded by the DDOs to their respectiveCommercial wings of the Directorate (AIR or DO as the case may be). The Nodal Officers ofcommercial units of AIR & DO compile & consolidate the figures and forward the same along withdetails/documents/vouchers received from DDOs each month to the CA firm so as to finalize andindicate the quantum of CENVAT Credit to be availed each-month before depositing tax.

(ii) As regards Income Tax: Having been granted exemption to Prasar Bharati from IncomeTax vide Finance Act, 2012 w.e.f. A.Y. 2013-14 (FY 2012-13), CA is mainly required to file AnnualReturn based on Annual Accounts & to claim Income Tax Refund on the basis of Form 26 AS. TheCA firm will be required to suggest reply to the Notice/s received if any, from the Income TaxDeptt,

(iii) Regarding DVAT: Archives wings of AIR & DD are making sale of CDs/DVDs of ArchivalMaterial like excerpts/sound bites/published material/shots/footage. Prasar Bharati Secretariat isregistered with the Trade & Tax Deptt. Delhi. AIR & DD in their day to day activities use the sameTin Number (VAT Registration) while depositing VAT or Filing the Returns. The sales componenton this account is to be taken into account for depositing DVAT. Accounting of Archival materialtransferred to Regional Centres/Stations also is required to be accounted for the purpose of filingDVAT returns.

The CA firm is required to collect data from all the three Archives units of AIR & DO (T&PESAIR, PEx. DO Archives & SO AIR in Akashwani Bhavan) to decide DVAT payable each month,Filing of Quarterly Returns with VAT Office (Trade & Tax Deptt. of NCT of Delhi) & renderingadvice and any other work related to DVAT, etc.

The CA firm will also be required to prepare reply to Notice/s received if any and attendhearings/Assessment proceedings in respect of all Taxation matters and renderingadvice/clarification in case of doubts etc.

The interested bidders willing to undertake the work may quote their rate keeping in view thescope of work mentioned in Annexure 'A'.

4. EligibilityCriteria:

a) The bidder should have a work experience of at least" Three years' withPSU/Autonomous Bodies/Govt. in Direct & Indirect taxation matter during pastFive years.

b) The bidder should have minimum of two qualified CAs and five semi qualifiedassistants.

c) The bidder should not be blacklisted in past by any organisation or penalized by thercAI and other Govt. authorities in any disciplinary proceedings.

5. DocumentsRequired for Evaluation:

The bidder is required to attach the following documents for evaluation of bid:

a) Bidder's working experience in taxation(Direct/ln-direct Tax) with PSUs/Autonomous Bodies/Govt. Deptts. / with period of working with each organisation &brief description of work performed.

b) Bidder should enclose with their application the documentary evidences asregistration of firm with Institute of Chartered Accountants of India and currentempanelment with C&AG

c) Name/ address and contact number of qualified C4sand semi qualified assistantd) Bidder wi/I have to submit a certificate whether they have been blacklisted in past

by any organisation or penalized by the ICAI and other Govt. authorities in anydisciplinary proceedings.

e) Thebidder has to submit an undertaking that all the terms and conditions of the biddocuments are acceptable to them.

Bid submitted without the above mentioned documents will be treated as non-responsive and will be rejected.

6. General Terms & Conditions:

i) CAfirm as and when required to attend % DGAIR/DG Doordarshan & PrasarBharatiSectt to discuss any tax relating matter or otherwise they will not claim any localconveyancecharges.

ii) The bidder shall be responsible for all costs associated with the preparation ofthis proposal, if any regardless of the conduct or outcome of the biddingprocess.

iv) In case of any dispute, whatsoever in connection with Notice Inviting Tender (NIT), thedecision of Prasar Bharati (PB) shall be final and will be binding. Late bids shall not beconsidered. If the last date of submission and opening of the bid happens to be aholiday, the bid shall be opened on the next working day at the same time.

v) Tenders without Earnest Money Deposit (EMD) will be outrightly rejected.

vi) PB reserves the right to cancel this tender process at any time without assigning anyreason before the selection of Tax Counsel and the bidder shall not be entitled to claimany damage or compensation due to such cancellation.

7. Submission of the Bid:

The Bids including EMD, documents containing eligibility criteria and price bid in a sealed cover maybe dropped in the Tender Box kept for the purpose in open enclosure in Prasar Bharati Secretariat,2nd Floor, PTI Building, New Delhi, on or before 27.07.2016 by 3.00 pm.

8. Opening of the Bids

The Bid will be opened on the same day at 3.30 pm. in presence of representatives of the firms.The prospective bidders are requested to participate in the Bid Opening process.

9. Terms of Payment:

Payments of VAT and Service Tax shall be released on quarterly basis proportionately for eachquarter on submission of bill containing all relevant details of work done and verification thereof bythe concerned units. Bill relating to Service Tax and VAT are required to be raised on Directorate,DD (DCS)/AIR Commercial wing and Archives Wing respectively. Payment of Income tax will bereleased annually after filing of income tax return (upto 75% due) and balance 25% on receipt ofrefund. Payment towards issuance of Certificate in form 15CB for payment to non residents will bemade on quarterly basis on submission of the bill. Tax will be deducted at source as per applicablerules while making payment.

10. Period of contract:

The contract will be initially for a period of One year from the date of submission of valid securitydeposit by the bidder after official confirmation by Prasar Bharati or till such time that theQuarterly/Half yearly Return due (ending March or Sept.) is filed, whichever is later. The period ofcontract will be extended further on year-to-year basis on the same terms and conditions, subjectto satisfactory performance of the Firm.

11. Failure & termination of contract:

Timely filing of correct returns/revised returns is the essence of the contract. In the event of thefailure of the firm to file the returns/ revised returns by the due date, or omissions in the returns, ifany, the penalties/interest on this account, if any, levied by the Tax Authority, shall be theresponsibility of the firm and amount to be borne by the firm and will be adjusted from the dues ofthe firm/security deposit. In case of unsatisfactory services, the contract shall be terminated byPrasar Bharati by giving one month notice apart from forfeiture of Security Deposit and any otherpecuniary penalty/ liability levied by Tax Authorities as deemed fit by the tender acceptingauthority. Rendering of a wrong advice would also attract pecuniary penalty of Rs.l000/- per suchadvice. No compensation is payable under any circumstances on account of such termination.

12 Misrepresentation of facts

If at any stage of evaluation process or during the empanelment. any suppression/ falsification ofany information provided by the firm comes to the notice of Prasar Bharati, Prasar Bharati shallhave the right to reject the proposal or terminate their empanelment, as the case may be withoutany compensation to the firm.

13. Dispute:

In case of any dispute arising during execution of contract, an amicable solution may be arrived atwith discussion and reconciliation. However, in case of any dispute remaining unresolved, decisionof CEO, Prasar Bharati will be final and binding on both the parties to the contract.

SCHEDULE OF WORK

The CA firms are required to quote rate for all the following items with a separate specific mention ofTaxes. if charged extra.

SI. Activities/ Schedule of work Unit Fees (INR)No (excluding tax}

1 Collection/Compilation of 000 wise /Station/ Kendra wise PerService Tax data from the Directorates of AIR & DD on Annummonthly basis, suggesting CENVAT Credit to be availedeach month, Filing of Half Yearly Service TaxReturns/Revised Returns & rendering of opinion/advice onService Tax matters, attending hearing/proceedings,preparing reply to the Notice/s received if any & otherrelated work.

2. a) Computation of Income Tax liability and Filing ofAnnual Income Tax return /Revised return, Preparation of Perdraft reply to Notice/s received from. IT Deptt., Attending AnnumIncome Tax Assessment proceedings of AO, CIT, claimingrefund of Income Tax, generating of form 26AS andRendering of advice/opinion on Income Tax matters & anyother related work.

b) Issuance of Certificate in form 15CB forpayment to non residents ...... (20 Certificates Perapproximately) Certificate

3. Computation of VAT Liability after collection ofrelevant documents/ information from the Perconcerned Units of AIR & DO, Filing of DVAT Annumreturns/revised returns quarterlyin the relevant form within the prescribed period asper Tax Laws in force, Reconciliation of Taxdepositions with the VAT Office and renderingadvice on VAT related issues, attendinghearing/proceedings, preparing reply to the Notice/sreceived, if any & other related work.

4 SUB- TOT A L

5 TAXES, IF ANY(Quote, nature of tax, applicable rateof tax and amount)

6 GRAND TOTAL

The CA firms may however quote rate for following optional items for each Taxseparately(Service Tax & VAT):Representations before various Authorities(i) Assessing Officer (Per assessment)(ii) Appellant Commissioner (Per Appeal)(iii) Appellant Tribunal (per Appeal)(iv) High Court & Supreme Court (per appeal)

Note: It should be noted that for evaluation purpose. the rates quoted in 'G.TOTAL'(Fromitem No 1 to 6) under 'Schedule of work' only will be considered to decide the lowest bidder.

SCOPE OF WORK AN NEXURE 'A'

SERVICE TAX

I) To collect and collate information on service tax and in particular data relating to inputcredit admissible under the Act from the Nodal Officers of All India Radio and Doordarshan.The CA firm will indicate defaulting stations/kendras each month to follow up with them &obtain timely information in this regard and also ensure full advantage in terms of CENVATCredit.

II. The firm will guide in computation of correct service tax liability, admissibility of exemptionsand timely payment of service tax thereof. The firm will suggest the amount of CENVATCredit to be availed each month by the commercial units of AIR & DD on the basis of details& documents provided to them. Since the Directorates have to deposit Net Service Tax by5th of each month in a time bound manner, the CA firm may be required to visit thecommercial units of DD & AIR at Delhi frequently.

III Timely Filing of Service Tax Returns strictly within the prescribed date is mandatory bycollecting the requisite details/data from the Directorates by visiting the respectiveCommercial units, if so required. Filing of Revised Return/s if so required.

IV To provide services to verify the information and data received for input services in relationto output services i.e CENVAT Credit and service tax output liability with photocopies of paidinvoices, bills etc. received from the respective offices.

V Claiming of CENVAT Credit for early years and seeking refund of excess payments made/balance to be availed, if any, in respect of both the Directorates of AIR & DD.

VI. CA firm will also be responsible for all other matters that may be relevant with respect tothe filing of the return of DD & AIR as per Rule 7 of Service Tax Rules 1994.

VII. To appear before Service Tax Authorities along with representative of Commercial units ofAIR & DD for furnishing clarification etc., if so required.

VIII) To render advice regularly and updating on all day to day changes in relevant taxation lawsand suggesting measures for effective adaptation of changes in both the Directorates (i.e.DD & AIR).

IX. To coordinate with Nodal officers of AIR & DD dealing with service tax matters and attendmeetings being organized by Prasar Bharati and to render written opinions/clarifications onservice tax matters sought for by AIR & DD from time to time.

X) To Suggest Draft reply to Notice/s received if any, from the % Commissioner of ServiceTax.

XI) To lay down the road map/MIS i.e. steps that should be followed in order to ensure fullcredit of CENVAT. The CA firm will also guide in computing Service Tax on account ofaccrual accounting.

XII) To attend the all notices/queries including audit raised by the Service Tax departmentduring the period of the contract.

XIII) Any other related work.

INCOME TAX

Prasar Bharati has been granted exemption from Income Tax vide Finance Act, 2012 w.eJ. A.Y.2013-14 (FY 2012-13) Vide Finance Act, 2012. PB is however required to file its Income Tax Returnevery year just to claim Refunds due during a financial year. The scope of work may includefollowing items:

1. Computation of tax liability and Filing of Annual Income Tax return/Revised return, if sorequired.

2. Filing of reply to the notice/s received from IT Deptt. & attending Income TaxAssessment Proceedings, if any.

3. Claiming Refund of Income Tax, generating of Form 26AS, etc.

4. Issuance of Certificate in form 15CB for payment to non residents.

5. Rendering advice, Written opinions/clarifications consultation and conferences forIncome Tax & TDS related matters, vetting of agreements/drafts etc.

6. To attend the all queries raised and to Suggest Draft reply to Notlce/s received if any, fromIncome Tax department during the period of the contract.

7. Any other related work.DVAT

i) Coordinating with Both the Directorates of Archives for:Computation of VAT Liability each month after collection of relevant documents/information fromthe concerned Archives Units of AIR and Doordarshan, Filing of online Quarterly DVATreturns/revised returns for in the relevant form within the prescribed period as per the tax laws inforce and reconciliation of tax depositions with the VAT Office Trade & Tax Deptt., NCT of Delhi(TTD).

ii) Depositing of DVAT on monthly basis within the prescribed period as per dataof the concerned units.

iii). Claiming of VAT Credit refunds from the Department.

iv). Issue of Form "C" from the Department for charging concessional tax.

v) Mandatorily yearly assessment of VAT.

vi) Providing Clarifications on DVAT issues in case of doubts.

vii) To attend the all queries and to suggest Draft reply to Notlce/s received if anv.raised byVAT department during the period of the contract.

vii) Any other related work. ~

~gt:Lb(A.P. DuiftDy. Director li x & Audit)

Copy to:

1. MIs o.r, Tulsiyan & Co, 8-27/5, D.5., Ramesh Nagar New Delhi 110015rakeshcacs@qmail.com

2. Mis A 5 A & Associates LLP, 81/1, Third Floor, Adchini, Aurobindo Marg, New Delhi 110017.kpasts@gmail,com

3. MIs G 5 Mathur & Co, A-160 Ground Floor, Defence Colony, New Delhi 110 024.office@qsmco.net.in

4. MIs T R Chadha & Co, B-30, Connaught Place, Kuthiala Building, New Delhi 110001sumantchadha@gmail.com

5. Mis K P M R & Associates, 211 Delhi Chamber, Delhi Gate, New Delhi 110 002kamalfarugui@hotmail.com

6. Vinod Kumar & Associates, 4696, Brij Bhavan, 21A Ansari Road, Darya GanjNew Delhi 110 002.vinodjainca@qmail.com

7. Mis S K Mittal & Co, Mittal House, E-29, South Extension Pt.Il, New Delhi 110049.gaurav@skmittal.co.in

8. Mis Walker Chandiok & Co LLP, L-41 Connaught Circus New Delhi 110001.Bp.singh@in.gt.com

9. Mis Sharma Goel & Co LLP, A-47 Lower Ground Floor, Hauz Khas New Delhi 110016.capratibha@gmail.com

10. Mis Mehra Goel & Co, 50S, Chiranjiv Tower, 43- Nehru Place, New Delhi 110019geetikasm@qmail.com

11. Mis S K Mehra & Co, 504 Kirti Mahal, 19-Rajendra Place, New Delhi 110008.Harjai26@gmail.com

12. Mis Gandhi Minocha & Co, B-6, Shakti Nagar Extension, Near Laxmi Bai CollegeNew Delhi 110052.bhupinderfca@gmail.com

13. Mis V K Dhingra & Co, 1-E/15, Jhandewalan Extn., New Delhi 119055.vinodkumardhingra@yahoo.com

14. MIs Dass Gupta & Associates, 8-4, Gulmohar Park, New Delhi 110049.naveen@dassqupta.com

15. M/s 0 P Bagla & Co, 8/12 Kalkaji Extension, New Delhi 110019.carakeshgupta@rediffmail.com

16. Arun K Agarwal and Associates, 105- First Floor, South Extn. Plaza-1,389-A, Masjid Moth, South Extension Pt.II, New Delhi 110049arunagarwal ca@rediffmail.com

17. M.L. Puri & Co., 407, New Delhi House, 27, Bara Khamba Road, New Delhi- 110001camlpuri@gmail.com

18. Dhawan & Co., 312, Wegmans House, 21, Veer savarkar Block, Vikas Marg, Shakarpur,New Delhi- 110092 dpall1@hotmail.com

19. S.N. Dhawan & Co., C-37, Connaught Place, New Delhi- 110001contact@mazars.co.in

20. S. Mann & Co., S.Mann & Co. Chartered Accountants, 1006, 10th Floor, Vikrant Tower,Rajendra Place, New Delhi- 110008s.mann1978@hotmail.com

21. Wahi & Gupta, Hotel Rex Building (OBC building), 5-Netaji Subhash Marg, Daryaganj,New Delhi- 110002wahi qupta@yahoo.com

22. Sharma Goel & Co., A-47, Lower Ground Floor, Hauz Khas, New Delhi- 110016amar.mittal@sgcservices.com

23. Jagdish Chand & Co., H-20, L.G.F., Green Park (Main), New Delhi- 110016mail@jcandco.org

24. Thakur Vaidyanath Aiyar & Co., 221-223, Deen Dayal Marg, New Delhi-110002tvandeca@qmail.com

25. A.R. & Co., C-1 2nd Floor ROC, Rajnagar, Ghaziabad Delhi-NCR (201001)ar co1981@yahoo.co.in

26. AND R0 S & Co., A-10l, Group Institutional area, Wazirpur, New Delhi- 110052shashigargca@qmail.com

27. M/s DCG & Co Chartered Accountants, 17, Defence Enclave, Near Preet Vihar Metro StationVikas Marg, Delhi- 110092. aroradeepak10@qmail.com

28. M/s Sushil Jeetpuria & Co Chartered Accountants 501, Padma Palace, 86 Nehru Place, NewDelhi-110019.

29. M/s Sunil K Gupta & Associates, Chartered Accountants 4232/1, Ansari Road,DaryaganLNewDelhi 110002

30. M/s V K Khosla & Co, Chartered Accountants, 16/14, lInd Floor, W.E.A., Karol 8agh/ New Delhi- 110005. Kam khosla@yahoo.co.in

( 31. DOG (Tech) for uploading on website of Prasar Bharati.