odha.net january 2018 pre bot reports… · web viewoctober 26 2017 attended 50th anniversary...

ODHA Pre-BOT ReportsJanuary 2018

Pre-BOT Reporting Form

Office/Component/Council:President/Northeastern/

Name:Kimberly Moore RDH BS

Meetings Attendend:EC conference call 10-15Pre -BOT ODHA Annual Session 11-3Post BOT ODHA Annual Session 11-5EC conference call 12-12Oral hygiene presentation for 3rd graders 12-13

Report:These past couple of months have been very active. HB 184 has received much attention

and is currently in a sub -committee for review. I will be attending an Interested Party meeting on the 9th of January in Columbus. We will be meeting with Senator Manning and ODA.

I have made efforts along with our Social Media Chair to keep FB active and establish a constant connection with members/nonmembers about these issues that effect dental hygiene. This year one of my goals is to make ODHA more recognizable in the communities. At each BOT I would like to choose a location in the state and have ODHA make a donation for needed items to a shelter/homes.

I am still in need of a Council Chair for Member Services, this had been very difficult to fill. I will fill in as much as I can. I would like for the Trustee’s , Council Chair, EC or whoever may be interested in posting a short video on ODHA FB page. I would like the components to know what is going on in your area, and maybe even share an enlightening story.

We also will need to start working on finalizing our component restructuring and make sure we are in compliance.

There was a meeting for the ADHA Annual Meeting Committee recently and we will be in need of volunteers so spread the word within your components.

We are currently working on the contract for GPG and hopefully will have that finalized on January 19th.

I will be working with IPP Beth Bielecki on our BOT workshop on January 27th. We will provide a time and an agenda ASAP.

Suggestions/Comments:

Goals:1. Be present at as many legislative events possible2. Influence nonmembers to understand the impact membership has to their professional life3. Promote open lines of communication among the Board

Budget to date for Councils/Committee Chairs:-0-


Office/Component/Council: President-Elect/Northeastern/Executive Council

Name: Christopher Immormino,RDH

Meetings Attended: Executive Council conference call 12/12/17 Legislative Meeting Conference call 12/9/17

Report: • Emailed Legislators in regards to HB 184. • Reviewed Administrative contract and discussed wording in the Expenses

section on pg. 2. with Katie. Some of the wording was changed to make the message more clear. Katie and myself agreed to terms of contract and I sent out the contract to the Administrative Assistant, President, Immediate-Past President, and Treasurer for their approval and signature.

Suggestions/Comments: N/A

Goals:1. Begin work on leadership retreat. 2. 3.

Budget to date for Councils/Committee Chairs: $0 Used of budget


Office/Component/Council: Immediate Past President/Cleveland/Executive Council

Name: Beth Bielecki

Meetings Attended: 10/15/2017-Executive Council Conference call10/16/2017-Conference call with Katie Camp and Kim Moore regarding Professional Issues Forum10/17/2017-Cleveland component meeting11/2-5/2017-ODHA Annual Session11/5/2017-Post Annual Session BOT12/6/2017-Mock Board Examiner Lorain County Community College12/8/2017-Legislative Committee conference call12/12/2017-Cleveland Component Christmas gathering12/12/2017-Executive Council conference call

Report: Annual Session was a great meeting. I was thrilled with the overwhelming theme of “yes” for the weekend. The Professional Issues forum went as well as I could have hoped and I think involving the students was a positive change. The Cleveland Component did an amazing job with my President’s Reception!

Contact with my Senator has led to a possible amendment to HB 184 and an interested party meeting to discuss ODHA’s concerns

Gave input as Administrative Assistant Committee Chair on Katie Camp’s contract Submitted final RFP for President’s honorarium which was split into 2 budget years to avoid the

cost of another W9 Ongoing communication with Kim Moore as I mentor her into the President role.


Goals:1. Assist Legislative Committee by contacting legislators and educating hygienists on HB 184 and SB

98.2. Mentor Kim into her role as President and provide continued support throughout the year with

good communication.3. Develop a plan to recreate timelines for officers, council chairs, and committees4. Work with Kim Moore on new officer training and council work at January BOT

Budget to date for Councils/Committee Chairs: Final expenses for President 2017 were under the $800.00 budget. Executive Council remained under budget for 2017. Many officers did not submit for expenses due to ODHA overall deficit.


Office/Component/Council: VICE PRESIDENT/ANNUAL SESSION COMMITTEE

Name: Teresa Shankle

Meetings Attended: 11/5/2017 Post annual session BOT12/12/2017 EC conference call

Report: Email correspondences with EC

Suggestions/Comments: I have been reviewing my VP duties, along with AS duties.

Goals:1. Planning to stay updated on AS council information2. Planning to stay updated on current budget3. Planning to correlate with President Kim Moore on her needs for the year

Budget to date for Councils/Committee Chairs:Unsure of the budget as of yet


Office/Component/Council: Secretary/Poster Presentations Chair (Annual Session)

Name: Molly Kennedy, RDH

Meetings Attended:11/5/17 ODHA Post AS BOT12/3/17 Columbus DHA meeting12/12/17 EC Conference Call

Report:- Sent several Pre BOT Report Reminders- Email communications with Nichole about Student Poster Awards


Goals:1. Submit documents to go on website & to the Minutes Search Committee Chair2. Stay organized3. Keep open communication with the BOT

Budget to date for Councils/Committee Chairs: No RFP submitted for the 2017-2018 year.


Office/Component/Council: Treasurer / Delegate Chair

Name: Chadleo Webb

Meetings Attended: 11/27/17 Presented in ADHA webinar12/12/17 EC Meeting

Report:11/06/17 Processed payment to AA for AS supplies 11/14/17 Made check deposit at PNC Bank11/28/17 Made cash deposit at PNC Bank12/03/17 Filed November income reports and credit card data

Processed payment for lobbyist Processed payment for HOD assistants

12/06/17 Visited PNC Bank to rollover CDs to Money Market Account12/12/17 Met with N. Oocumma to discuss AS budget

Processed payment AA November hours and AS meals 12/21/17 Processed payment for Quest Conference Center deposit

Edited RFP and IR forms for 2018, sent to S. Johnston for website upload 12/28/17 Filed paperwork for 1099 submissions, three recipients this year12/29/17 Finalized 2018 Budget and sent it to accountant01/02/18 Completed 2017 Final Budget (Draft)

Made PayPal transfer01/03/18 Filed December income reports and credit card data

Processed payment for lobbyist Processed payment for 2nd half of President’s honorarium

01/04/18 Made cash deposit at PNC Bank

Beth Tronolone, ADHA 1 year delegate and CoAs Team member will be helping plan the Community Service Project for Annual Session.She will be working with Dr. Dan Collins the Director of Columbus State Dental Hygiene Program.


- Please download the updated RFP and IR forms for 2018 from the ODHA website. They will also be attached to the email containing the pre-bot reports.- Please view the final 2017 budget. Take a good look at your council to check for errors.

Goals:1. Work towards a more balanced budget2. Become a better communicator by consistently sending confirmation emails3. File paperwork with increased frequency

State of accounts (1/4/18):Checking: $33,733.35Money Market: $55,814.22Legal Legislative Fund: $59,090.29Certificates of Deposit: Rolled into money market above


Office/Component/Council: Speaker of the House

Name: Gretchen Matty, RDH, BAS

Meetings Attended: monthly Executive Council mtg (conference call)

Report: Reviewed past SOH materials


Goals:

1. Organize SOH materials to my logic2. Organize USB from previous SOH3. Reach out to others that may need guidance from a seasoned member

Budget to date for Councils/Committee Chairs: $0 used. None anticipated


Office/Component/Council:

Name: Katie Camp, RDH, BA, ODHA Administrative Assistant

Meetings Attended:November 3 - 5, 2017 Annual Session and two BOT meetings, Columbus, Ohio

Report:

October contacts- 219 (2 phone and 217 email)October hours- 31 hoursNovember contacts- 141 (1 phone and 140 email)November hours- 43.5 hoursDecember contacts- 105 (3 phone and 102 email)December hours- 13 hours

Attended required BOT meetings and submitted required reports Tracked budget expenses to date for AA and Central Office. Read and replied where appropriate to all emails to [email protected] . Saved all ODHA documents on ODHA Laptop, flash drive and external

hard drive. Managed PO box and Storage Unit including payment. Constant Contact- kept account balance up to date using ODHA Credit Card. Assisted Annual Session Planning Council with other credit card payments for Annual

Session for non-online registration fees and corporate sponsorship/exhibiting. Generated receipts.

Annual Session duties: To include but not limited to creating items (packets for members, name badges for all, CE certificates, events tickets, receipts upon request, and some handouts), managed the online registration database, HOD word processing with the assistance of an Owens State CC student, organized registration booth, assisted with room set-ups, assisted Reference Committees with word processing and copying Ref. Committee reports, Created final report for Annual Session that Central Office was involved in and submitted to VP for inclusion in her final report.

Updated email address book Updated the Directory and asked website Committee Chairman to update Component

page linking emails with the Trustee names. Finalized budget year end budget report for Administrative Assistant and Central Office

and emailed to Treasurer for comparison.

mailto:[email protected]

Signed Subcontractor Contract with ODHA for the 2018 year. Worked with new President Elect advising in the contract drafting and how the Administrative Assistant Review committee works with the Administrative Assistant and his role as Chairman of that committee.

Assisted with the January 27, 2018 Board Meeting/Council Workshop location reservation and advise on planning when asked.

Assisted with Annual Session Contract creation and planning for 2018.


Goals:1. Budget items submitted within deadlines specified in the contract. Almost all budget items submitted within 5 days of action.2. Storage Unit goals:A. Decide what to do with old printers and typewriters. Getting rid of this equipment will not allow us to go into a smaller unit. Utilize the board for input in options for doing this.B. Go through all documents and shred what is non-savable and save the documents in alphabetical topic-order in two or three file cabinets ODHA owns. Will work with Chris Harmison when deciding what to save especially as it relates to minutes that she may not have. Had the goal to get that done by June 1, 2016 and determine feasibility of scanning important documents and saving and then shredding files. This probably will not impact storage facility size so the committee agreed it would be a long slow process and that would be fiscally(Not sure how much can get done on this subject in 2017 since the AA hours were cut from 34 to 27 per month). 3. Continue to assist our online/social media presence for all events with promotions, features, online meeting registrations. Work with appropriate Committee/Council chairman to assist and be the communicating liaison with all key players. This is ongoing.

Budget to date for Councils/Committee Chairs:

Budget for Administrative Assistant 2017 -Final Budget $6806.20 Spent- $6224.86 Left- $581.34

Central Office Budget 2017 -Final Budget $1278.00 Spent- $1387Left- Deficit $109

The board approved this money to come out of the Administrative Assistant budgeted line item

Constant Contact Budget 2017 -Final Budget $525.00Spent- $627.82

Left- Deficit $102.82The board approved this money to come out of the ADHA Delegates budgeted line item

End of Report


Office/Component/Council: Trustee Cincinnati

Name: Teresa Baumann

Meetings Attended:October 17 2017 CDHA Board Meeting and Review of Delegates’ Annual Session material –PR’s and PBY’sNovember 2 2017 CDHA CE Speaker: Linda Blackiston: In Pursuit of Health: Care to Take the Journey 2 CE’sNovember 3, 4, 5 2017 ODHA Annual Session, Reference Committee and Board Meetings

Report: Numerous emails to delegates and students in preparation of Annual SessionEmailed and spoke to offices of Rep Catherine Ingram and Sen Cecil ThomasOctober 17 2017 CPR course was held at UCBA by Biz McClure October 21 2017 Volunteered with UCBA Dental Hygiene Students at St. Vincent de PaulOctober 25 2017 Presented PowerPoint on Oral Health to Adult Congenital Heart Association at Cincinnati Children’s Hospital Medical CenterOctober 26 2017 Attended 50th Anniversary Dental Hygiene Reunion sponsored by P&GNovember 4 2017 Chaired Reference Committee ODHA Annual SessionShared notes from November’s ODHA BOT’s November 30 2017 Met with Cecil Thomas at UCBA Dental Hygiene Program Tour/St. Vincent de Paul Emails and postings to component concerning SB 98 and HB 184Completed survey from ADHA

Suggestions/Comments:Appreciate information from ODHA to be shared with components on SB 98 and HB 184

Goals:1. Be informed on SB 98 and HB 184 and share information/facts2. Mentor new CDHA board members and SADHA members

Budget to date for Councils/Committee Chairs: n/a

Pre-BOT Reporting Form January 2018

Office/Component/Council: Trustee/ Cleveland

Name: Yvette Dabner, RDH, BS

Meetings Attended:October 17 CleveDHA Board MeetingNovember 3-5 ODHA Annual SessionNovember 5 BOT Meeting

Report:

-Reviewed and discussed PR’s and PBY’s with Delegates/ Alterative Delegates and Student Delegates for Annual Session prep-Sent Reference Committee letter and assignments-Provided information about judges needed for Student Table Clinics-Encouraged members to Like, Comment, and Share –ODHA/ADHA Facebook post-Sent members information about HB 184/ Urgent call to action/ map

Suggestions/Comments: I’m so glad the Out-going President party was a favorable outcome and everyone was greatly pleased. It was an empowering weekend for myself. Thank you to all that helped and welcome to all the New ODHA Board members. Congratulations!!!

Goals:1. Attending ADHA Annual Conference in Columbus2. Advocate SB 98 and HB 1843. Grateful and honored to be CleveDHA President 2018- 2019



Office/Component/Council: Columbus/ADHA Annual Planning Committee

Name: Shannon Sweeney

Meetings Attended:12-4-17 ADHA Annual Planning Committee phone conference

Report:11-2017 Forwarded all communications about HB184 to Columbus Component via email Emailed my senator, Senator Stephanie Kunze, about HB184.

12-4-17 Received a letter from Senator Kunze thanking me for my interest and concerns about HB 184. Her letter is attached. Updated Columbus email contact list to include new members. Dropped off ODHA's concerns about HB184 to Senator Kunze's office. 1-2018 Collected items for ODHA to donate to CHOICES. Preparing for the next Annual Planning Committee phone conference

Registration costs for ADHA delegates is $299/member this year. That cost includes registration and 21 hours of CEs, including hands-on courses. We did not budget for this increase, but Annual Planning Committee members are free. There are 3 delegates on the committee which will greatly help this year. We will need to keep this increase in mind for next year ADHA Annual Session.

To make ADHA Annual Session a success we will need 50+ volunteers who can work at least 3 shifts each during the meeting. This was an issue last year in Jacksonville. They could not get enough volunteers.

Suggestions/Comments: If Trustees could reach out to their component members and start collecting names we could get an idea of our volunteer totals for ADHA AS. Let's shoot for an excess of volunteers to lighten the load.

Goals:1. increase membership for the Columbus Component2. keep open lines of communication between the state and our component3. get 50+ volunteers to work ADHA Annual Session Columbus in June!



Office/Component/Council: DDHA

Name: Roxanne Sickel

Meetings Attended:November 2017 – DDHA meeting, CE - Silver Diamine Fl, Annual Session, BOT December 2017 – DDHA Meeting

Report:• We will be donating toothpaste, toothbrushes, other misc. items to St. Vincent de Paul• ODHA component link says Facebook, but links to website. We believe we need to get

with Susan Johnston • Student gift bags made and will deliver to students January 8th• Student presentation about membership transitioning to be made in April.• Several CE topics in mind.

Oral pathology reviewCavitron review – bring your tips!Pediatric dentistry. Hank Deneski – oral cancer


Goals:1. Raise awareness about current legislative issues; SB 98 and HB184 2. Make contact with Beagle 3. Sign up one new ADHA member


Office/Component/Council: Trustee, NEODHA

Name: Elizabeth Hinze

Meetings Attended: October CE with Anne Guignon— December meeting NEODHA was cancelled due to weather-January meeting scheduled for the 16th at 6:00 (may be a budget meeting) in addition to discussing issues for the year within our component

Report: Our component will be offering 3 CE opportunities one in Jan- March and October - Still need our website up and running so that registration for Ce’s will be eaiser—We are also working on Mentoring students as they go from their first year into their second and invite them to meetings as well as take them to lunch to get to know them and transition them into membership Comments: My baby is due in February Alla Chistik with hopefully be able to cover for me as trustee Goals:1. Currently trying to make registration on-line for all of our CE courses.2. Mentoring program for students 3. To get Paypal up and running along with the registration online for our CE courses.

Budget to date for Councils/Committee Chairs: N/A


Office/Component/Council: Funded Alternate Delegate/Northwestern Trustee

Name: Katharyn Buckingham

Meetings Attended: October BOT, November Component Meeting, Pre-Annual Session BOT, Annual Session, Post Annual Session BOT, December Component Meeting

Report: After annual session, Northwestern met on December 11, 2017 in Lima, Ohio. With minimal reports from each officer we report a treasury of $12, 033.92 and a membership of 55. We then began to plan for our component’s continuing education class for next year in October. More information to follow.

Suggestions/Comments: With the upcoming potential for weather, we should explore the technology to do meetings through Skype or other remote meeting devices.

Goals:1. Do not procrastinate2. Continue to take better notes3. Make it to more meetings4. Encourage new membership

Budget to date for Councils/Committee Chairs: N/A


Office/Component/Council:Stark Collaborative Dental Hygienists’ Association

Name:Susan Olsavsky, RDH, BS, SCDHA Trustee

Meetings Attended:None

Report:I have been forwarding e-mails from ODHA about HB 184 to our membership.

Suggestions/Comments:Thank you to all members supporting our association.

Goals:1. Maintaining existing membership and increasing recruiting of new members.2. Continue updating SCDHA members of events and activities at ODHA and ADHA.3.



Office/Component/Council: Toledo Trustee

Name: Stephanie Hack

Meetings: TDHA Board meeting Dec 10th to plan calendar

Report: TDHA has decided to spotlight a different charity or organization and collect donations at each of our CE courses this year. We also have been researching our options for liability and directors/officers insurance.

President: Laura AbbottVice President: Miriam ArmstrongTreasurer: Susan NicholsSecretary: Gayle PerryCE Coordinator: Brittany NagleNewsletter Publisher: Nicole MillerMentorship/Membership Committee Chair: Miriam ArmstrongStudent ADHA Advisor: Beth Tronolone Delegates: Laura Abbott, Miriam Armstrong, Brittany Nagle, Sara Morman, Pat Powers Haley Hermiller, Natalie WrightAlternates: Beth Tronolone, Brittany Moore, Becky Weaver, Jayne, Klett, Susan Nichols, Gayle Perry, Lori Pasienza

Goals:1. Within TDHA I hope we can create committees and discuss chair positions for Community Engagement, Fundraising, Social Media.2. Continue to encourage membership and help with graduate transition/ RETENTION!3. Continue and improve as a liaison from Toledo members to the State

Budget to date for Councils/Committee Chairs:I am unaware of what to ask my Treasurer for. I would like to clarify before I submit information.


Office/Component/Council: Trustee, Tri-County DHA

Name: Lauren DeSantis

Meetings Attended: ODHA Board of Trustees (BOT) Meeting September 17, 2017, ODHA Board of Trustees (BOT) Meeting November 5, 2017

Report: No Report, No Meetings

Suggestions/Comments:Medical Emergencies Course at www.tricountydh.com

14 certificates issued since the last Pre-BOT Report was submitted on July 2, 2017 264 participants have received 4 CE’s of Medical Emergencies approved by the OSBD

for practicing without the dentist/employer present since August 2013 For this Ohio State Dental Board (OSBD) approved for continuing education course

on Prevention and Management of Dental Hygiene Medical Emergencies go to www.tricountrydh.com. Click on “Courses” at the top of the homepage to access the pdf of the Medical Emergency Home Studies Exam and Instructions for submission. The videos can be found by scrolling to the bottom of the homepage. Questions may be directed to [email protected]

Goals:1. Goal #1 is complete. We awarded the 6th Annual Tri-County DHA Membership Award to a senior dental hygiene student on May 4th. The student was selected via electronic email voting from the two students of the YSU Student chapter of ADHA. 2. Goal #2 is complete. We have completed CE course CPR class on October 14, 2017 at the Columbiana County Library. We are investigating CE courses through Premier and AHEC for others in Spring 2018.3. Goal #3 is complete. Tri County DHA has achieved incorporation and has recently reinstated tax-exempt status as a organization. Tri County DHA Treasurer scheduled appointment and filed the component taxes (Form 990). 4. We completed a Faculty Enrichment meeting on October 2, 2017 to review Medical Emergencies and Exposure Protocols. CODA completed site visit on week of October 30th, 2017.

http://www.tricountrydh.com/

http://www.tricountydh.com/

Budget to date for Councils/Committee Chairs: None


Office/Component/Council: Annual Session Planning Council

Name: Deb Oblisk-Co-chair, Barb Ranck-Co-chair Teresa Shankle-Corporate Sponsorship &Legislative Luncheon Gretchen Matty- House of Delegates

Beth Hinze-Installation Luncheon & President’s ReceptionSusan Olsavsky-RegistrationMolly Kennedy-Poster PresentationsSusanne Smith- Ticket Auction

Meetings Attended: Conference calls with Deb, Barb, Katie, & Nicole

Report: *Negotiated contract with Quest Conference Center *Chadleo Webb signed the contract with Quest *Contacted committee chairs within this council for PreBOT reports *Corporate sponsorship- no report *House of Delegates- no report *Installation Luncheon- no report *President’s Reception- contacted Chadleo Webb to get contact information for Dave & Busters. *Registration- no report *Ticket Auction- no report *Poster Presentations- emailed 2 reminders to Nicole to get the 2017 Poster Presentation awards. Hoping to have the award to give out at the Jan. BOT to take Back to the winning schools to save mailing costs.

Suggestions/Comments: Will be preparing our budget to disperse to committee chairs

Goals:1. Establish good communication with committee chairs2.Keep the 2018 Annual Session within budget3.

Budget to date for Councils/Committee Chairs:$0 spent to date

Pre-BOT Reporting Form 2018

Office/Component/Council: Government Relations Council Chair

Name: Cindy Leverich

Meetings Attended: 1. Pre-BOT Annual Session 11/3/20172. Post-BOT Annual Session 11/5/20173. DDHA’s CE-Silver Diamine Fluoride4. DDHA’s Component meeting 12/6/20175. Legislative Committee meeting 12/8/20176. ODHA 88 Initial Organizational meeting 1/2/2018

Report:1. ODHA 88 minutes emailed to committee members2. Government Relations Council Committees/Liaisons reports compiled and emailed to

Secretary

Suggestions/Comments: None

Goals:1. Support DDHA with governance & CE organization2. Support ODHA legislative activities3. Continue with the implementation of ODHA 884. Continue to explore new and creative ways to reach members, non-members & legislators


Pre-BOT Reporting Form 2018

Office/Component/Council: Diabetes Foundation Liaison

Name: Cyndee Stegeman

Meetings Attended:

Report: Nothing to report


Goals:1.2.3.



Office/Component/Council: Representative to Oral Health Ohio (formerly COHAT)

Name: Jayne Klett

Meetings Attended: November 9, 2017: Monthly executive committee conference call November 20, 2017: Quarterly membership meeting

Report:

Name change to Oral Health Ohio (OHO) is now official. (Acronym is pronounced O-H-O, not O-HO or OH-O). The tagline Advocating and educating to improve oral health will be utilized in the logo and letterhead. The name has been accepted and reserved through the Ohio Secretary of State. The coalition is exploring a new logo that reflects the relationship between oral health and overall health which aligns with Oral Health 2020 reframing strategy to broaden the issue of oral health “beyond teeth”.

A draft of the strategic was completed containing mission, vision, internal and external goals, and objectives. Once action items are complete they will be prioritized, and measurable outcomes developed. The timeline of the strategic plan is 3-5 years. A version of the strategic plan will be developed for each year to clarify the work being done in each of the years. Committees will continue to work on the strategic plans during their monthly conference calls.

Members approved to change the organizational structure of the coalition to include a board with decision-making authority and a general membership to include individuals and organizations. Expanding a general membership level will allow for a wider base for informing the public about the coalitions work and provides a base for mobilizing calls to action. The coalition’s charter will be updated to reflect changes in the membership and board structure. When updated, the charter will be filed with the State. Social Media Outreach

Marla Morse, the OHO program coordinator, is working on increasing social media awareness Coalition members to invite their Facebook / Twitter friends to like OHO and to post project/work outcomes of member organizations.

2018 Quarterly meetings are scheduled for February 9, April 23, July 16, October 15

OHO will be presenting at the KidsTalk/breakfast hosted by VOICES for Ohio’s Children on Friday, February 9, 2018 from 9am - 10am in recognition of Children’s Dental Health Month. Dr. Ted Wymyslo, Medical Director of the Ohio Association of Community Health Centers has been invited to speak on the relationship between oral health and overall health. After the breakfast, OHO members will relocate for the quarterly meeting.

2018 Quarterly meetings are scheduled for February 9, April 23, July 16, October 15 Members of the OHO Advocacy Committee held a conference call regarding the length

of time it takes to get dentists credentialed by Medicaid/Medicaid Managed Care plans and its impact on service particularly in safety-net clinics. (Safety-net clinics are experiencing a 4-6-week window to get dentists a Medicaid provider number and up to an additional 120 days to get credentialed by managed care plans, each of which has their own credentialing process. Safety-net clinics risk losing dentists who move onto practices who can afford to pay them during the credentialing process.) These concerns were shared with the directors of the state’s Medicaid managed care plans.

Suggestions/Comments:The conversation regarding the change in organizational structure focused, in part, on the disjointed discussions that occur during quarterly meetings when people attend sporadically or are filling in for an agency representative. There was consensus among the group that momentum is lost when the discussion must go backwards to bring people up to speed on the mission, goals, and historical perspective of why/how OHO’s decisions were made.

THEREFORE, I recommend that all current and future representatives consider the time commitment involved in this role. The meetings will continue to be held during a weekday (generally on Mondays) in the greater Columbus area. Conference calls are arranged during a weekday, as agreed upon by the committee members. I realize this is a difficulty for many who are working full (or nearly full) time. I want to prevent ODHA from looking disorganized in front of other regional and statewide agencies.

Goals:1. Place all monthly conference calls in my work calendar so that I can participate regularly. I currently attend the general quarterly meetings and the monthly executive committee conference calls: however, I usually miss the monthly education and access committee conference calls.2. Submit a presentation proposal to the Ohio Rural Health Association for consideration at their August annual session. I have presented at their meeting in 2016 and 2017.

Budget to date for Councils/Committee Chairs: n/a

Report is informational.

Jayne Klett, 12/31/1017


Office/Component/Council: ADHA Liaison

Name: Beth Monnin, RDH, MSEd

Meetings Attended: Web meeting with ADHA president, other executive council members, and state liaisons in November, 2017.

Report: IOH


Goals:1. Raise money for IOH2. Be well represented at ADHA 5K3. Win the constituent and District award for 5K participation


Last year we (the Ohio constituent) proposed to raise $2057. We raised $0. I believe our monetary donations and efforts remained in Ohio to help with our state battles. My goal for 2018 (as your new liaison) is to raise money for the institute through the 5K at ADHA. I am all about pride, so strap on those shoes and get ready for the 5K in June. PLEASE share this with your components. You can participate in the 5K without attending all of annual session. I am a runner so I would be super happy to help folks train. I have banners and information that I can send to promote the 5K in your component.

Respectfully submitted,Beth Monnin, RDH, MSEd



Name: Legislative Committee Ann Naber,RDH,BS, Chair

Meetings Attended: Representative Gavarone – Beth Tronolone, Matt Whitehead, and by phone Ann Naber.Dental Access Now (DAN) -formally UHCAN steering committee: Nov 15,2017 Conference Calls – Dec 14, 2017, January 5,2017Meetings with their Senators- Beth Tronolone, Ann Naber, Barb Ranck, Beth Bielicki Community Catalyst Webinar Nov 30,2017UC Blue Ash DH Program Clinic visit by Senator Thomas – Cindy LeverichCE Presentation: October28, 2017 Dayton DHA – Mid-level dental providers, HB 184, parts of Ohio Dental Practice Act.Senate Health Committee Hearing Dec 5, 2017Legislative Committee Meeting Dec 8, 2017Planning for OHDA 88 – Legislative contact system: 3 way Call January 2, 2018 Contact with ADHA Staff via e-mails and telephone calls.OSDB Rules & Laws Committee – December 2017, GPG/Matt Whitehead

Report:

Silver Diamine Fluoride: Ohio Department of Medicaid – A Rule is being promulgated that outlines the coverage for SDF by Medicaid. The Rule has no commentary on who can apply SDF. Of interest, it is noted that teledentistry is a non-covered service.

SB 98: Still in the Senate Health, Human Services, & Medicaid Committee. Need to push the Senate Committee members to hold hearings on SB 98.Creates more access and more care. Accredited licensed professional providing the care.

Senator Thomas, Co-sponsor of SB 98 attended a meeting and toured the dental hygiene program clinic at UC Blue Ash on November 30, 2017.

HB 184: passed in the House chamber and is currently in Senate Committee. ODHA and GPG/Lobbyist are still pursuing amendments for HB 184 that cover ODHA’s concerns that were brought forward at House of Representatives and now the Senate. At the December 12, 2017 Senate Health, Human Services, & Medicaid Committee meeting, HB 184 was not on the agenda.

ODHA to provide our own response to questions. Matt Whitehead to draft this document and send to Legislative Committee members for review. Still in development stages.

A few Senators have contacted ODHA with questions and requesting information regarding ODHA’s concerns with HB 184.

A “thank you” letter is being composed and will be sent to the 6 members of the House of Representatives who voted against HB 184 in the House vote. ODHA needs to stress fact that DDS and RDH are the only Licensed dental personnel.

There appears to be rumors that EFDA’s will be allowed to administer local anesthesia. If you have heard this rumor please forward information to the Legislative Committee. Advocacy and Call to Action Plans: Decided keep the message simple. One suggestion, list narrow scope of what the Bill would accomplish and list what the Bill will “not” do, what will not accomplish in helping Ohioans. Example: Patient will still have to be physically seen by DDS or Emergency Room since other dental personnel cannot prescribe pain or antibiotic medications.

ODHA 88: Develop plan with contact system for the 88 counties in Ohio. Have one member and/or student contact (point person) in each county. Also provide information and videos with talking points on HB 184 and SB 98. Cindy Leverich, Beth Tronolone, and Ann Naber are in the development stage.

Mobile Dental Facilities: Anticipate a forthcoming Bill sometime in 2018.

SB 125: A child support Bill, has several hearings and still pending in Committee.

Constance Contact and Facebook: Continue to use these forms of communication. Thank you to Susan Johnston and Michele LaBasi.

Advocacy Day or Optional Legislator Visits: In discussions for best way to accomplish and cost effective. Could be one day, several days and within legislator’s own district, or a blended advocacy.

Legislators: Rob McCally appointed to replace Senator Cliff Hite after his sudden resignation. Rep Tom Patton (R-Strongville) has decided to run for re-election and not pursue a congressional seat.

Speaker of the House Rosenberger is appointing Rep. Dave Greenspan (R- Westlake) to sit on House Finance Committee.

Ohio State Dental Board: Susan Johnston,RDH has been elected Vice-President. Dr. Daub elected president

As of January 5,2018, ODHA has received 6 applications for the upcoming DH position. At the January 19, 2017 Legislative Committee meeting, LC will discuss the 6 candidates and forward the name (s) to the BOT.

Suggestions/Comments: Author Angie Stone, RDH, BS book “Dying From Dirty Teeth”Continue to do presentations on SB 98, HB 184, Teledentistry, Dental Therapist/Mid-Level Providers, and Laws & Rules across the state.

Vision Statement: Empowering Ohio dental hygienist as primary healthcare providers, to be the lead resource for oral health promotion and therapy in all settings.

Goals:1. To Continue to build coalitions2. To promote Lobby Day/Advocacy3. To encourage our members to meet with legislator

Budget to date for Councils/Committee Chairs: $0.00


Office/Component/Council: OSDB Law and Rules Committee November 2017- January 2018

Name: Matt Whitehead (MSW)

Meetings Attended:

November 8, 2017

2. Approval of Ohio Specialties Education Advisory Group Minutes – July 13, 2017

3. Old Business a. Ohio Revised Code – Status Update

b. Ohio Administrative Code

4715-8-01 Continuing Education Requirementso (F) Volunteer Services as a Cliniciano Consider limiting the number of hours obtained through “supervised self-instruction” (Subsection B)

4715-18-01 Application for licensure of graduates of unaccredited dental colleges located outside the United States.

4715-5-05 Use of general anesthesia and deep sedation

4715-5-07 Use of conscious sedation.

4715-7-01(B) Limited Resident’s Licenses

4715-20-01 Patient and personnel protection.

4715-20-02 Sterilization and disinfection.

4715-20-03 Disposal of sharps.

4. New Business a. Discussion on “Specialties” Issue – Update on survey

b. Discussion Topics

Discussion of H.B. 184 – Teledentistryo Real-time and Storage Review Implications with the Teledentistry Model

Consider whether the Board should adopt rules governing the length of time forwhich dental records must be maintained in a dental office.

Consider drafting rules governing infection control inspections (random vs.scheduled)

Review the One Bite Legislation, HB 145

5. Strategic Priorities and Key Action Items Assigned to Law and Rules Review Committee a. #1 – Define criteria for dental specialties in the Dental Practice Actb. #4 – Consider licensure for fellowshipsc. #16 – Review and update statute, rules, and policiesd. #17 – Executive Priority – Elevate awareness of Ohio’s opioid epidemic and reduce overprescribing of opioids and benzodiazepines

6. Adjourn

Summary:

No workbook was provided for this meeting

The Committee indicated that the Specialties workgroup was deciding between Option B and Option D, neither of which were hard copy shared with the committee.

Work continues with the omnibus bill. A new Chief Legal Counsel has been appointed and he is getting up to speed.

There will be a specialties survey with results provided in February, there will be no further discussion until survey results are received.

HB 184 define real time or storage and forward of patient data and information. Specifically, as it applies to radiographs.

SDF -dentist essentially does the application because they are on the other end of the camera.

ODHA invited to share their concerns on HB 184 (MSW completed)

Director Kamdar reminded that OSDB does not have a position on the bill.

The committee discussed retention of patient dental records. 7 years is the standard in medicine. After 4 years a DDS cannot be sued for malpractice. Keep children’s records until age 18. Decision by committee to not promulgate a rule at this time. Standard in dental practice is 10 years.

Brief discussion of HB 145 (ONE-BITE) legislation applying to Drs. There is no intention to add DDS/RDH to the bill.

There was a need for further discussion on dental specialties.

The committee had a conversation on licensure for fellowships.

The committee agreed to direct staff to draft a rule for random infection control visits by OSDB staff.

December 6, 2017

1. Call to Order

2. Old Business a. Ohio Revised Code & Ohio Administrative Code – Status Update

3. New Business a. Establish a committee for recommended revisions to the rules and guidelines forConscious Sedation, IV Sedation, and General Anesthesia

Committee will meet in January/February to develop Proposed Guidelines for theLaw and Rules Review Committee to discuss b. Correspondence – Matt Whitehead, Ohio Dental Hygienists’ Association

H.B. 184 Testimony to House Health Committee

H.B. 184 – Recommended Changes to H.B. 184 as Introduced

4. 2017-2018 Strategic Priorities and Key Action Items Assigned to Law and Rules ReviewCommittee a. #1 – Define criteria for dental specialties in the Dental Practice Actb. #4 – Consider licensure for fellowshipsc. #16 – Review and update statute, rules and policiesd. #17 – Executive Priority – Elevate awareness of Ohio’s opioid epidemic and reduce overprescribing of opioids and benzodiazepines

5. Adjourn

Summary:The Committee discussed the establishment of a new committee of the Board to discuss recommended revisions to the rules and guidelines for Conscious Sedation, IV Sedation, and General Anesthesia. Chaired by OSDB Legal Counsel with 3 Specialist and a general DDS. Work completed by end of March.

Omnibus clean-up bill will be ready in mid-2018. Continue to send changes to Legal Counsel.

The committee heard from Alyssa Petty, an industrial psychologist who works with non-profits and governments on customer satisfaction surveys. The Board is going to surveys of customer satisfaction with the Board services.

The committee discussed HB 184. ODA declared that SDF would be restricted based on the exam of the dentist.

SDF is to be used as a general topical fluoride.

DDS should ID the carious decay.

ODHA argued for changes in the approach on SDF specifically on notice requirements, who can apply SDF and in what settings. ODHA argued that multiple applications are necessary and that since teledentistry is supposed to serve people with no access to dentists there should be the protocol to have a prophy prior to use of SDF. ODHA admitted that there is significant upside to SDF and in specific populations, specifically the elderly and the developmentally disabled and the very young who will lose primary teeth.

It was shared that the Education Committee has decided to limit the application of SDF to RDHs and EFDAs. ODHA argued that because the FDA has also allowed SDF as a desensitizer that the current law must be changed to disallow DAs from applying desensitizers or specifically disallow DAs from not applying SDF.

The Chairman appreciated ODHAs concerns and reminded the Committee the Board has no position on the bill and did not from his perspective see a need to change the DA statute.

January 2018 - No meeting

Suggestions/Comments: None

Goals: None


Pre-BOT Meeting ReportSocial Media Committee Chair: Michele LaBasi, MEd, BS, RDH, EFDAMeetings Attended: Pre-BOT ODHA Annual Session, ODHA Annual Session Report:1. Emails and/or phone calls with Executive Council members,

Administrative Assistant and support personnel. 2. Created images, shared or forwarded posts for Facebook for current and

upcoming events for ODHA and ADHA.3. Created images, shared or forwarded posts for Facebook for current legislative

issues ODHA is involved with.4. Emailed ODHA Trustees for component sign up to create a 90 sec video for

posting to ODHA’s Facebook page.

Suggestions/Comments: Continue to like, share and comment Facebook posts.



Name: Pat Ramunno

Meetings Attended:

Report: No report


Goals:1. Want to try to work with each component to increase their membership2. I need to find out just exactly what adha offers members3.

Budget to date for Councils/Committee Chairs: I don’t know what my budget amount is.


Office/Component/Council: Member Services/Historian

Name: Suzy Savanick

Meetings Attended:

Report: No Report


Goals:1.2.3.



Office/Component/Council: Member Services/ODHA Gail Benninger Member Scholarship

Name: Jamie Krob

Meetings Attended:

Report: No Report


Goals:1.2.3.



Database Manager (Member Services Council)

Name: Sandy Winchell

Meetings Attended: NONE

Report:Filled one(1) request for component RDH information for a CE mailing.

Suggestions/Comments:Since there is currently no Member Services Council Chair, I have not received an Alpha Roster since October to update the database. If someone could please put me on their list to forward these to me every month I would be greatly appreciative. It would help with a final number for 2017 transitions.

Goals:1.2.3.

Budget to date for Councils/Committee Chairs: NO EXPENDITURES


Office/Component/Council: Member Services/Continuing Education Course Approval Committee

Name: Katie Camp

Meetings Attended:

Report: No report


Goals:1.2.3.



Office/Component/Council: Policy and Bylaws Council Chair

Name: Deborah Stevens

Meetings Attended: None

Report: Spoke with previous Policy and Bylaws chair Chris Harmison about directory

Suggestions/Comments: Work with council to update Policy Manual, Bylaws and Procedure Manual

Goals:1. Work with council to propose changes to Policy Manual to include a larger Glossary 2. Work with Council and Speaker of the House to propose Standing Rules to be

compliant with new venue for Annual Session3. Work with council to propose changes to any bylaws needed4. Update Procedures Manual to reflect recent bylaw changes

Budget to date for Councils/Committee Chairs: $0 used


Office/Component/Council: Student Council

Name: Beth Monnin

Meetings Attended:

Report: No Report


Goals:1.2.3.



Office/Component/Council: TDW

Name: Angie Kosmowski

Meetings Attended:

Report: TDW has no report as of now. I’m working on a lot so I’ll have to update at the meeting. Hopefully I’ll have everything finalized


Goals:1.2.3.


odha.net january 2018 pre bot reports… · web viewoctober 26 2017 attended 50th anniversary...

Documents