october 9, 2020 3:00 p.m. – 4:30 p.m. mbc vision public ......minority business council meeting...

Minority Business Council Meeting Virtual Meeting via Cisco Webex

October 9, 2020 3:00 p.m. – 4:30 p.m.

MBC Vision: To be the leading influence in connecting contractor resources with city opportunities and beyond.

MBC Mission: Advance and facilitate an environment of business opportunities, focusing on increasing expenditures to minority and women-owned businesses by the City of Virginia Beach as a means to further the City’s economic development and vitality.

Public Comment: Any member of the public who would like to address the Minority Business Council should register with the Chair at least 24 hours prior to the meeting. You may contact the current MBC Chair, Sheila Johnson at 757-724-1833. If you are unable to register with the Chair prior to this deadline, you are encouraged to register to speak at a subsequent meeting.

Name Agenda Item Minutes

I.

Sheila Johnson Chair

Call to Order Welcome, Introductions and Approval of Minutes

10

Industry Hour Dr. Johnny Garcia, CEO/President of the Hispanic Chamber of Coastal Virginia 10

II Damen Watson Outreach Committee

10

III. Frances Thompson Minority Awareness Committee

10

IV. Olga Torres Data Collection and Analysis 5

V. Kelvin Arthur

Policy Committee 5

VI. Sheila Johnson Other Business:

Staff Report – Rebecca Kee 5

2020 Census Subcommittee Report – Olga Torres 5

Minority Business Commission Report – Ed Hopper/Damen Watson 5

Economic Development Report – Jeff Smith 5 Liaison Reports:

City Council Members: Louis Jones Aaron Rouse 5

School Board Liaison: Dr. LaQuiche Parrott 5

REMINDER: Submit volunteer form

Committees

Policy Outreach Minority Awareness Data Collection & Analysis Kelvin Arthur, Chair (EB) Damen Watson, Chair Frances Thompson, Chair (EB) Olga Torres, Chair (EB) Sheila Johnson (EB) Ed Hopper Harshad Barot Kelvin Arthur (EB) Calherbe Monel (A) Ron Lewis Francina Harrison Frances Thompson (EB) Kristine Caalim (A) Damen Watson Clarence Neely LaQuiche Parrott (SB) Cuprice Anthony-Cox (A) Rhonda Alexander (A) Jaketa Clark (A) (A) Associate (EB) MBC Executive Board Members (SB) School Board Liaison

City Staff

Name Title Department Taylor Adams Director Department of Economic Development Alice Kelly Director Finance/Administration Rod Ingram Deputy City Attorney City Attorney’s Office Rebecca Kee Purchasing Agent Finance/Purchasing Division Keith Lee Minority Business Coordinator Finance/Purchasing Division Jeff Smith SWaM Business Development Manager Department of Economic Development Nikita Susens Minority Business Coordinator Assistant Finance/Purchasing Division Lavera Tolentino Minority Business Coordinator Finance/Purchasing Division

Next Meeting November , 2020

For more information about the MBC go to http://www.vbgov.com/mbc

or

facebook. com/VAB. MBC

@myVBMBC

@myVBMBC

http://www.vbgov.com/mbc

Minority Business Council Minutes – September 11, 2020

3:00 PM – 4:30 PM Virtual WebEx Meeting

This meeting of the Minority Business Council was held on the date and time mentioned above and was held by electronic means via WebEx videoconferencing because of the COVID-19 public health emergency.

Members:

Ms. Sheila Johnson, Chair Ms. Olga Torres, Vice Chair Mr. Kelvin Arthur, Financial Counselor- absent Ms. Frances Thompson, Secretarial Officer Mr. Harshad Barot, member- absent Ms. Francina Harrison, member Mr. Ed Hopper, member Mr. Ron Lewis, member Mr. Clarence Neely, member Mr. Damen Watson, member Associates: Ms. Rhonda Alexander Ms. Cuprice Anthony-Cox Ms., Kristine Caalim Ms. Jaketa Clark Mr. Calherbe Monel- absent Liaisons: Mr. Louis Jones, City Council – absent Mr. Aaron Rouse, City Council- absent Dr. LaQuiche Parrott- absent

Staff Members:

Mr. Taylor Adams, Director of Economic Development Mr. Rod Ingram, Deputy City Attorney, City Attorney’s Office Ms. Rebecca Kee, Purchasing Agent, Finance/Purchasing Ms. Alice Kelly, Director of Finance, Finance/Administration- absent Ms. Letitia Langaster, Business Development Representative, Economic Development Mr. Keith Lee, Minority Business Coordinator, Finance/Purchasing Ms. Noelle Pinkard, Financial Specialist, Finance/Purchasing Mr. Jeff Smith, SWaM Business Development Manager, Economic Development-absent Ms. Nikita Susens. Minority Business Coordinator Assistant Ms. Lavera Tolentino, Minority Business Coordinator, Finance/Purchasing Recorder:

Ms. Nikita Susens Virtual meeting, no sign-in sheet.



Topic Discussion Action Items

Agenda Items Sheila Johnson

1) Call to Order and Welcome, Sheila Johnson.

2) Industry Hour – Mr. Shawn Soares, Special

Assistant for Board Appointments and Director of Asian American & Pacific Islander American Outreach, Office of Governor Ralph S. Northam

• Ms. Johnson called the meeting to order at 3:04 p.m. o Ms. Johnson began the meeting

with a moment of silence in remembrance of the 9/11 tragedy.

o MBC roll call. o August 14, 2020 meeting

minutes were approved.

• Mr. Soares explained his role within the Office of the Governor.

• Mr. Soares provided information regarding the different programs recently implemented to support small business owners during this pandemic.

• Mr. Soares also serves as a special assistant for board appointments under the Director of Special Appointments. Between 700-900 appointments are made each year for various boards and commissions for the Commonwealth of Virginia.

• Mr. Soares provided his contact information for any further questions: [email protected]

• Ms. Thompson inquired about the process for board or commission appointments. Mr. Soares responded by providing the Secretary of the Commonwealth’s website, which list the boards and commissions as well as the vacancies.

Outreach Committee

1) Outreach Report

• Ms. Johnson announced the resignation of Ms. Nabhan and the appointment of Mr. Watson as the Chair of the Outreach Committee.

• Mr. Watson will meet with the Outreach Committee regarding the Fall Expo.

mailto:[email protected]



Minority Awareness Committee Frances Thompson

1) MAC Report • Ms. Thompson provided the MAC Report. (Attachment 1)

• Ms. Thompson was able to connect with Ms. Meghan Timlin, Administrator of the Entrepreneurship and Business Academy (EBA) regarding “Junior MBC Associates” and the process.

• Mr. Ingram stated the Volunteer Resources Office and Virginia Beach Public Schools have a precedent in place for student volunteers to receive credit for volunteer hours.

• Ms. Johnson called for a motion to approve Ms. Thompson’s proposal of the ‘Junior MBC Associates’ program. Roll call vote; Motion passed 8-0, with 2 absent.

Data Collection and Analysis Olga Torres

1) Data and Analysis Report • Ms. Torres stated that City Staff is currently working on the FY20 annual report.

Policy Committee Kelvin Arthur

1) Policy Report

• Mr. Arthur was absent, no report.

Other Business Sheila Johnson

1) Minority Business Commission Report - Ed Hopper/ Damen Watson

2) Staff Report - Rebecca Kee

3) 2020 Census Subcommittee Report- Olga Torres

4) Economic Development Report - Jeff Smith

• Mr. Watson stated the Virginia Senate made appointments to the Minority Business Commission to fill 7 out of the 13 positions.

• Ms. Kee stated the new financial

system is up and running and capturing data.

• Ms. Kee stated that City staff continues to ensure that suppliers are registered in the system and they provided webinars on doing business with the City.

• Ms. Kee stated that the Small Business Institute will be virtual this year.

• Ms. Torres stated that there is no current update.

• In the absence of Mr. Smith, Ms.

Langaster provided the Economic Development Report.



5) MBC Officers Discussion

• Ms. Langaster provided information regarding the annual golf tournament, which will be held on October 30th. If the MBC is interested in forming a team, please contact Mr. Smith or her.

• Ms. Johnson begin the discussion regarding MBC officers.

• Ms. Torres asked if the nomination process could be delayed until the Spring 2021 due to COVID-19. Ms. Torres made the motion to delay the nomination process until next year due to COVID-19. Ms. Harrison seconded the motion. Roll call vote; Motion passed 8-0, with 2 absent.

Liaison Reports Sheila Johnson

1) City Council Members: Councilman Rouse Councilman Jones

2) School Board Liaison: Dr. LaQuiche Parrott

• Councilmembers Rouse and Jones were absent, no report.

• Dr. Parrott was absent, no report.

Adjournment Meeting adjourned at 4:03 p.m.

Minority Awareness Committee Report – September 11, 2020

Presented by: Frances Knight Thompson, Chair

Committee Members: Francina Harrison, Rhonda Alexander, Harshad Barot, Olga Torres, and Jaketa Clark

Thompson

Social Media Presence: (As of September 10, 2020)

(Managed and maintained by Jaketa Clark Thompson)

• Facebook Page (www.facebook.com/VBMBC/)

o 1,581 Likes (1,739 followers) – (August 14, 2020) increased to 1,583 Likes (1,753 followers)

• Twitter (@myVBMBC)

o 86 followers – (August 14, 2020) increased to 89 followers

• Instagram (@myVBMBC)

o 352 followers - (August 14, 2020) no change to date

Strategies

• Keeping the focus on one of the specific goals of VB MBC MAC, we are recommending a possible

collaboration with Kempsville High School and the Entrepreneurship and Business Academy, as we seek to

recruit SWAM businesses and young entrepreneurs as MBC members and associates.

o Ms. Meghan Timlin, the administrator of the Entrepreneurship and Business Academy (EBA) and

I met virtually on Tuesday, September 1st and discussed the following strategies for student

involvement with the Virginia Beach Minority Business Council.

▪ VB MBC Presentation to KHS EBA - We discussed giving a 20-minute presentation to

students from the VB MBC to familiarize them with the purpose, plans, and structure of

the council. Olga Torres, VB MBC Vice-Chair, is available to make the presentation

on Friday, September 18th at 3pm to prepare interested students to attend the October

meeting.

▪ KHS EBA students will be invited to attend monthly VB MBC meetings (virtual at

this time) and may receive community service credits and/or other incentives to get and

keep them involved with VB MBC.

▪ Student Involvement - VB MBC will invite 2 KHS EBA students to become “Junior

Associates” who would regularly attend VB MBC meetings and serve on sub-committees

alongside our current MBC associates. These students would be recommended by the

program administrator and designated as EBA interns to do research, assist with social

media/outreach, and assist in any other areas of service as needed by VBMBC. These

students would be mentored by me (or the current MAC Committee Chair).

▪ Documents are attached that will officially designate the VB MBC as a partner of KHS

EBA with the standard rules and regulations for student volunteers and student interns.

2019-2020 Specific Goals for MAC (VB MBC By-Laws adopted 2010)

1. Create forums for discussion and development of the awareness of SWaM businesses and the procurement

process

2. Create initiatives that develop and implement marketing and communication programs

3. Coordinate media communications and advertising activities necessary to brand the overall image of MBC

4. Help to promote diversity within the business community while monitoring new and current business and

economic development within the city

Thank you to the MAC committee members and a very special thank you to Lavera Tolentino, Keith Lee and Nikita

Susens for their continued support and collaboration.

Respectfully submitted,

Frances Knight Thompson, M. S. Ed.

VB MBC MAC Chair

KEMPSVILLE HIGH SCHOOL 5194 Chief Trail • Virginia Beach, VA 23464 • P: 757-648-5450 • F: 757-474-7919

Committed to equipping students to be independent, responsible, academically proficient, technically and

globally literate critical and creative thinkers.

Mr. D. Bradley Barbour

Assistant Principal

Mr. Darryl L. Johnson

Assistant Principal

Mrs. Caitlin R. Stravino

Assistant Principal

Ms. Meghan A. Timlin

Academy Coordinator

Mrs. Melissa S. George

Principal

January 10th, 2020 Business & Community Leaders, The Entrepreneurship and Business Academy at Kempsville High School is preparing for the second year of the Senior Internship Program for the 2020-2021 school year. The student internship program was designed to be a culminating component of a student’s experiences in the Entrepreneurship and Business Academy. Students enrolled in the Entrepreneurship and Business Academy have been studying for the last three school years in the fields of business information technology, corporate finance and entrepreneurship. They are now ready to take their business learning experience to the next level through participating with a local business partner or industry/community leader in an internship program. Our students are well equipped to provide service to your company or business through their preparation in our academy program. The internship program is an academic course for all students that entails students accrue a certain number of hours and submit log sheets, daily blogs or vlogs on their experiences, roundtable discussions with their peers that leads to a culminating research project and presentation on their internship experience. We are diligently working with students to prepare them for this experience. Hosting a student intern from our program would provide the student exposure to your business operations day to day. It also provides the student an opportunity to study the analytics behind an area of growth for the business that students would turn in to a final project and presentation for the course that will be presented to a panel of business leaders. This is an opportunity for the business to work with the student on their research topic so that the experience is personalized and customized not only for the student but also for your business. Students are eligible to start their internships this summer and continue during the school year. Our students are given time during the academic school day to intern at the business location. Students are eligible to receive paid internships but are not required to be paid for their experience. We are looking to identify placements for 120+ students for school year 2020-21. If you are interested in working with us to host a student intern and provide them valuable work experience please contact Sarah Routsis, Senior Internship Coordinator at [email protected] or 648-5450 ext. 58044 phone or Meghan Timlin, Academy Coordinator at [email protected] or 648-5473. Thank you, Sarah Routsis Meghan Timlin Senior Internship Coordinator Academy Coordinator



EBA Senior Internship Program Overview

All senior Entrepreneurship and Business Academy students will participate in a capstone internship experience during their senior year. EBA senior students have prepared for the last three years in the following strands of study: Entrepreneurship & Innovation, Corporate Finance and Business & Information Technology, and are now ready to apply and expand upon their skills and knowledge through an internship. Below you will find an outline of the program and student requirements. Primary Components:

1. Field Experience: Internship Placement 2. Research Component: I Search Paper 3. Capstone Presentation

Field Experience: Internship Placement MUST align with RESEARCH! Hourly Requirements by Strand:

o Entrepreneurship and Innovation: 300 o Corporate Finance: 300 o Business and Information Technology: 150

*100 Hours may be documented in the summer!

Field Experience Grading: Seminar Days: All interns report to Internship Coordinator during 4th block instead of internship location. Will occur once per quarter. Small Group Check-In Dates- Scheduled in groups on various days (schedule will go out per quarter). Internship Coordinator will check progress of intern research progress and address any internship related tasks. Progress Evaluations: Will be completed by the Intern, Mentor and Internship Coordinator Site Visits: Internship Coordinator will conduct at least one site visit to each internship location that will be coordinated with the Internship Coordinator. Internship Blog/ Vlog: To document their internship experience, students will maintain a blog on a weekly basis. Students will reflect upon the work they are doing within internship and will also provide update on their research implementation/ findings.

Research Component: I-Search Paper: Internship Placement MUST align with RESEARCH! Junior Year: Students BEGIN I-Search Paper research process.

Step 1: Identify areas of research interest. Step 2: Refine and define research area of interest. Step 3: Secure Internship Placement and align research topic. Step 4: Submit Internship Proposal & Agreement by April 22nd, 2019 Step 5: Approval and Solidify Internship Placement

Examples of Research Topics:

Evaluate the impact of a social media campaign used to increase teen and young adult membership of a local credit union.

How do tax rules, laws and regulations vary amongst types of business ownership?

Analyze cybercrimes against small businesses and evaluate best security practices for prevention.

Senior Year:

1. Carry out research/ gather data, 2. Compile I-Search Paper over the course of Internship Experience 3. Present findings in Capstone Presentation

Capstone Project:

1. Internship Digital Portfolio- Blog/ Vlog a. Separate from EBA Student Portfolio (will be linked). b. Will showcase student activity and progress on a weekly basis. Research and non-

research related. 2. Capstone Presentation April/ May of Senior Year, Interns will showcase work and research

findings from internship – Interns will present to a panel of EBA Professional Partners, Administrators and Teachers, Etc. As an Internship Mentor, you are invited to serve on the panel!

Logistics: Student Transportation: Students will provide their own transportation. Reporting Hours: The Intern and Internship mentor will coordinate their schedules to determine the days and times that the Intern will report to the internship location and will tentatively outline this schedule in the Internship Agreement. This schedule can be changed if both mentor and intern need and agree. Students may work afternoons, evenings, weekends and during school breaks. Students may also report digitally if this works better for the mentor! Additional Information:

Internships can be paid or unpaid.

Program Contact Information:

Mrs. Sarah Routsis – Senior Internship Coordinator [email protected]

Mrs. Victoria Thompson – Academy School Counselor

[email protected]

Ms. Meghan Timlin – Academy Coordinator [email protected]




Department of Teaching & Learning Office of Technical and Career Education

Internship & Cooperative Education Agreement Student’s Name: Click here to enter text. Program: Entrepreneurship & Business Academy @ Kempsville High School School: Click here to enter text. Internship Placement: Click here to enter text. Address: Click here to enter text. Internship Mentor: Click here to enter text. Internship Mentor Title: Click here to enter text. PURPOSE: The purpose of this agreement is to provide a way of recording the terms of the student’s internship placement and to outline the responsibilities of all parties involved with that internship to comply with federal and state labor law requirements. STUDENT INTERNS agree to: 1. Attend school and work regularly. The student-intern will notify the school and mentor by a

designated time on any day absent. When a student is absent, he/she is NOT permitted to work that day unless advance permission has been given by the teacher-coordinator. Student interns agree to work diligently with the assistance of the coordinator to obtain internship placement.

2. Perform internship responsibilities efficiently and continue the internship throughout the school year.

3. Show honesty, punctuality, courtesy, a cooperative attitude, proper health and grooming habits, appropriate dress, and a willingness to learn.

4. Conform to the rules and regulations, including all safety requirements of the internship placement, the school system, and state and federal laws.

5. Furnish the teacher-coordinator with necessary information about their internship placement and to complete promptly all necessary reports.

6. Consult the teacher-coordinator about any concerns arising at the internship placement or related to the internship. Any changes must have approval of the coordinator.

7. Participate in the vocational student organization and other school activities required in connection with the internship program and/ or cooperative technical and career education program.

PARENTS/GUARDIANS agree to: 1. Support the internship program and/ or cooperative method of education and encourage

competent participation of student-interns. 2. Assume responsibility for the safety of students from the time they leave school until they

report to the internship location or home and from the time they leave the internship location until they arrive at home.

3. Be responsible for transportation of students to and from the internship location. 4. Cooperate with all rules and policies of the school, internship program and internship

placement. 5. Be aware that students are not allowed to report to the internship locations on days they are

absent from school unless they receive permission from the teacher-coordinator. INTERNSHIP MENTOR agree to: 1. Provide student interns the opportunity to work an average of hours per week

throughout the school year. If academic performance becomes unsatisfactory, a maximum level of hours will be established. (Mentors are encouraged to allow students to leave work at a reasonable time on school nights.)

2. Provide varied occupational experiences as outlined in the internship desription or plan and to expose student interns to as many aspects of the operation as possible.

3. Assist students in completing internship-related projects and to provide available instructional materials and occupational guidance.

4. Adhere to federal and state regulations regarding labor laws, safety regulations, tax credits, and other application legislation.

5. Consult the coordinator as soon as possible regarding internship-related problems. 6. Host student intern throughout the school year, provided their job and school performances

remain satisfactory. 7. Deny student interns the privilege of working on days they are absent from school unless the

teacher-coordinator has given advance permission. 8. Provide time for consultation with the teacher-coordinator to evaluate interns’ on-the-job

performance.

TEACHER-COORDINATORS agree to: 1. Provide related classroom instruction, including safety procedures. The coordinator will

assist the student in obtaining an internship placement. 2. Assume responsibility for initiation and developing individual internship plans and ensuring

that each plan is followed until it is mutually agreed to modify it. 3. Cooperate with internship mentors in developing appropriate internship activities related to

student intern research topic. 4. Make quarterly visits to internship location to observe student interns, to consult with

internship mentors, and to assist student interns with any problems. 5. Assist in evaluation of student interns. 6. Provide internship mentors with current information concerning interns’ progress in school.

Student: Date:

Parent/Guardian: Date:

Internship Coordinator: Date:

Academy Coordinator: Date:

Internship Mentor Date:

Virginia Beach City Public Schools’ Partners in Education program supports collaborative efforts between schools and organizations that promote students’

academic and personal growth. Partnerships are mutually beneficial arrangements designed to extend learning experiences through community resources. Each

partnership is categorized by one or more areas of wellness. Refer to this chart as you determine which area(s) of wellness best represent your proposed partnership.

Website:

Emotional Environmental Financial Intellectual

Partner in Education Interest Form

Areas of Wellness (check all that apply):

1)

2)

3)

Additional comments/questions/concerns:

SpiritualOccupational Physical Social

List your proposed partnerships activities:

Yes

Choose all that apply: For Profit

Cell Phone:

PTAOrganization Type: Healthcare Higher Ed Hospitality Marketing Military

Partnership Type: Enhancing Curriculum

Preferred School Level: Elementary

Year Partnership Began:

Internships Job-shadowing Mentoring

Middle High

Number of Individuals available to volunteer:

Partnership events, activities, ext...

Non-profit Government

Organization Name: Partnership Point of Contact Name: Title:

Virginia Beach Public School Graduate No

Email:

Address:

Work Phone:

Name of school:

Academic Focus of Partnerships:

Other:

To be completed by the Partner in Education. Check all that apply:

I/We are interested in the following partnership activities:

Name of school contact: Form completed by: Partner Signature:

263-1113Dr. Admon Alexander Jennifer McGowan Mary Hunt

DirectorCoordinator Administrative Office Associate

[email protected] [email protected] [email protected]

Arts activities Athletic events Business/ organization-based site visits or field trips Classroom volunteers Community service projects Computer/technical assistance Cultural enrichment Curriculum support Guest speakers Incentive programs Job shadowing, internships or externships Literacy support Mentoring Office support Resources Scholarships School beautification/site improvement School clubs/activities Service on School Committees Special events/projects Staff support Tutoring Workplace tours Workshops Other:

Academic Focus of Partnership:

ArtBusiness EducationCareer EducationComputer Science/Technology DanceDramaEngineeringEnglish as a Second Language (ESL)Financial LiteracyForeign LanguageHealth and Human Services Health/Physical Education HistoryIndustrial Cooperative Language Arts/English Marketing Education MathematicsMilitary-Connected Support Programs MusicScienceSocial StudiesSpecial Education SustainabiltySTEM Robotics Other:

@VBFACE1 Office of Family and Community Engagement-VB Schools face_vbps

263-1799263-1821

Office of Family and Community Engagement:

Revised 4/27/2020