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October 28, 2014 Dear Ms. Hess & Ms. Imes, This letter is to express our gratitude for choosing Hershey Destination Services as the primary provider for your Hershey, Pennsylvania experience! We are very excited to be hosting the North American Presidents Organization in the lovely Hotel Hershey for the bi-annual meeting. In the pages that follow, you will find both information on The Hotel Hershey and what it has to offer, as well as a complete itinerary for your stay. The details of the events, transportation, themed menus, centerpieces, and amenities will be explicitly explained. Throughout your stay, all Hershey staff members will be at your assistance any way that we may serve you. Our well-trained, diversified staff will be sure to exceed the expectations for your events and all members of the North American Presidents Organization. This proposal consists of a complete informational summary of our planning for event, all items per your request and have been discussed previously with you. We hope that the information we have presented surpasses all that your organization desires for the entirety of your stay at Hershey. If you have any questions, please feel free to contact us at any time so we may further assist you. Sincerely, Holly Aadahl [email protected] Jenna Frantz [email protected] Kristen Gratton [email protected] Bill Groben [email protected] Katie Hoer [email protected] Katie Hyland [email protected] Event Coordinators Hershey Destination Services 325 University Drive Hershey, PA 17033 1-866-PA MEETS (726-3387)
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General Information 2
About The Hotel Hershey 3
Accommodations 4
Site Map 5
Schedule & Itinerary 6
Site Information & Descriptions 7-15
Transportation 16-17
Amenities & Nightly Room Drops 18-19
Centerpieces 20-21
Meeting Location: The Hotel Hershey
Meeting Focus: This is a bi-annual gathering for a dues based fraternal organization for
presidents of companies across North America in which they network and gather knowledge to
stay successful within their roles
Number of Attendees: 40 people (32 males/8 females)
Number of Spouses/Partners: 30 spouses (10 male/20 females)
Ages: 40-65
Location: From across North America, primarily USA
Physical Activity Level: Moderate
Speaker Needs: CEO local to the Hershey/Harrisburg/Lancaster Area
Spouse/Partner activity: High end, out of the box idea
Other Notes: Unique experiences with a Corporate Social Responsibility component
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The Hotel Hershey sits overlooking historic Hershey, Pennsylvania as one of
the The Official Resorts of Hersheypark. With 276 beautiful guest rooms and
25,000 square feet of meeting space, this hotel won the Forbes Four-Star
Award and AAA Four-Diamond Award.
Built in 1931 by Milton S. Hershey, this hotel employed around 800 local
construction workers who were struggling from the Great Depression and lack
of work. It was built with Spanish and Italian influences, mosaics and
balconies, and overlooks the 23-acre Hershey Gardens.
What started as a 170-room hotel is now a resort complete with a golf
course, indoor and outdoor swimming pool, fitness center, full service spa, and
more. In 2009, it underwent its $67 million “Grand Expansion” which
renovated the hotel’s entrance, added 10 luxury cottages, multi-pool
swimming complex with an infinity-edge pool, a year-round ice-skating rink, a
new recreation area, a 130-seat restaurant (Harvest), and seven boutique
shops (The Shops at Hotel Hershey).
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At The Hotel Hershey, you’ll find full-service amenities in all guest rooms.
These amenities include in-room WiFi, refrigerators, coffee brewers, flat
screen TVs with DirecTV, DVD players, Egyptian cotton linens, bathrobes, bath
amenities from the spa, and more. Additionally, The Hotel Hershey offers valet
parking, shuttle service, babysitting, dry-cleaning and laundry, vehicle rental,
airport and train shuttle service, and more.
There are many different room options available for guests. Among these
include: King, Premium King, Queen, and Two Queen. The suites offered are
the Milton Hershey, Catherine Hershey, and Nostalgia. The most luxurious
suite--the Milton Hershey--contains two bedrooms, two and a half bathrooms,
a sunroom, living room, dining area, and outdoor patio.
The unique meeting space consists of 20 meeting rooms. These rooms can
accommodate 10-450 people, perfect for groups and meetings of all sizes.
On site, five magnificent food and beverage establishments can be enjoyed.
Begin your day with some coffee and pastry items at the Cocoa Beanery, then
head to Trevi 5, the Italian restaurant, or Harvest, the American restaurant, for
lunch. Explore The Circular, the flagship restaurant featuring “The Pastry
Queen” Chef Cher Harris, for dinner, and end your night with cocktails from
the Iberian Lounge.
Feeling tense or stressed? Experience The Spa at The Hotel Hershey for a
Cocoa Massage, Great Pumpkin Facial, Chocolate Bean Body Polish, Caramel
Kiss Pedicure, or Hershey Garden Rose Petal Soak. Open seven days a week
and offering a wide range of services, there is something for everyone to enjoy
and relax with here.
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Monday, May 18, 2015 4:00pm Guests begin to arrive and check-in to The Hotel Hershey, receive Welcome Amenity 6:00pm-9:00pm Welcome Reception & Dinner at The Circular in The Hotel Hershey Tuesday, May 19, 2015 7:30am-8:30am Breakfast (all are welcome to attend) 8:00am-12:00pm General Session Meeting featuring guest speaker: Chris & John Trogner, owners of local Tröegs Brewery 8:30am-12:00pm Spouse/Partner Activity: Chocolate Spa Treatment & refreshments at The Spa at The Hotel Hershey 12:00pm-1:00pm Lunch at The Hotel Hershey 1:30pm-4:30pm Team Building Activity for Meeting Attendees: Honey Bee Harvesting at The Hershey Lodge 1:30pm-4:30pm Spouse/ Partner Activity: Chocolate Mixology Class at The Hotel Hershey 6:30pm-9:30pm Reception & Dinner at The Hershey Story Museum Lobby Wednesday, May 20, 2015 7:30am-8:30am Breakfast (all are welcome to attend) 8:00am-10:00am Wrap-Up Meeting 10:30am-12:00pm Hershey Theatre Spotlight Tour 12:00pm-3:30pm Tröegs Brewery: Lunch, followed by a tour with tastings 6:30pm-9:30pm Closing Event & Awards at American Automotive Club of America Museum Thursday, May 21, 2015 8:30am-9:30am Breakfast in the Grand Terrace Ballroom at The Hotel Hershey (all are welcome to attend) 10:30am Guests have checked out and received “Safe Travels” amenity
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Check In at The Hotel Hershey North American Presidents Organization attendees will be welcomed by champagne when they first arrive at The Hotel Hershey lobby and will then be directed to the front desk to check in. Their welcome packet expressing the vintage theme for the week’s activities as well as their event agenda, floor plans and directions, information on the sites they will be visiting, and contact information of NAPO associates will be waiting for them in their room. Reception The welcome reception and dinner will be a vintage cocktail event held in The Circular. This room will be held as a private party for the evening. Guests will be offered the option of either a Peach Bellini or a Rusty Nail as their vintage drinks for the night. They will be offered two drinks tickets, but as the night goes on, they have the option to enjoy other beverages at the bar at their own expense.
- Peach Bellini: Prosecco, Lemon Juice, Fresh Peaches - Rusty Nail: Scotch, Drambuie, Lemon Twist
Dinner To continue with our vintage theme, for dinner we will serve Chicken-Squash Fricassee. It is a classic recipe from Betty's '70s-era recipe card files, this skillet supper
makes delicious use of summer squash, fresh green beans and a whole chicken. For our vegetarian option we will be serving Lasagna Florentine. It is spinach lasagna; a classic vegetarian dish made with a creamy white sauce, cheese, and vegetables.
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Entertainment The Boilermaker Jazz Band will be performing during the event this evening. They are an ecstatically fun band performing authentic hot jazz, ragtime, and swing. The group has a wide repertoire that will make an audience swing dance to a classic jazz standard, get sentimental over an old-time ballad, boogie to a hot jump tune, or get down-low with gritty blues. From concert halls to dances, festivals to family parties, listeners and dancers agree - with their infectious beat and enthusiasm, this band can make any crowd move.
Guest Speakers: Chris and John Trogner Chris and John Trogner (owners of Tröegs Brewing Company) have been working hard to get Central Pennsylvania on the brewing map since 1997. In 1997 these Mechanicsburg natives began handcrafting world-class beers that combine traditional English brewing techniques with the eclecticism of new American brewing. The way the Trogner brothers reached this point is as compelling as where they are headed. The Trogner’s would love to share their story with the North American President’s Organization. Today, the brewery produces six year-round, and five seasonal beers, including: HopBack Amber Ale, Troegenator Doublebock, DreamWeaver Wheat, Perpetual IPA, JavaHead Stout, Tröegs Pale Ale, Nugget Nectar, Dead Reckoning Porter, Sunshine Pils, The Mad Elf, and Flying Mouflan. Tröegs currently distributes its product in Pennsylvania, New Jersey, New York, Washington D.C., Maryland, Delaware, Ohio, Massachusetts, and Virginia.
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Their appearance at the North American President’s Organization will promote entrepreneurship as well as leadership and management skills. All attendees will be able to benefit from these skills and take them back to implement within their individual organizations. Spouse/Partner Activity #1 Melt into the ultimate luxury at the decadent Spa At The Hotel Hershey, affectionately known as The Chocolate Spa. An elegant haven with the unmistakable touch of Hershey, The Spa offers a variety of traditional massages, hydrotherapy, facials, and more— all wrapped in a warm, luxurious tradition inspired by Milton S. Hershey and his wife, Catherine. It's the perfect retreat to pamper yourself or reconnect with friends. The Spouse/Partner morning at The Spa At The Hotel Hershey will provide a relaxing morning and also include delectable refreshments. Team Building Activity Buzz on over in the afternoon to meet the bees of Hershey. Within the beekeeping community, there are roughly 12,000-15,000 Italian honeybees, all of which live in three hives at a remote location on the property. Similar to several other Hershey sustainable projects, this initiative was introduced by the Executive Head Chef with three goals in mind:
● Add to decreasing honeybee population ● Help pollinate local plants ● Harvest honey
Each year two to three frames of honey (roughly 6-8 pounds per frame) are harvested. The honey that is harvested is used in specialty meals throughout the entire property. However, the main purpose of the initiative is a response to severe declines in the Italian honeybee population. Hershey is working to save the Italian honeybee population and harvest honey locally, on their property.
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Spouse/Partner Activity #2 At the Chocolate Martini Mixology Lab, attendees will learn how to create the Hershey Lodge Chocolate Martini, Chocolate Crème Brulee Martini, White Chocolate Martini, Mocha Martini, and much more! The Chocolate Martini Mixology Lab will be a wonderful environment for the spouses and partners to relax and enjoy their afternoon! Reception For Tuesday night’s reception, guests will enjoy themselves in a Columbian Exposition-inspired Grand Lobby at The Hershey Story Museum. The Hershey Story Museum is a warm and welcoming attraction that immerses its visitors in a tale spanning more than 150 years of the exciting life events of Milton Hershey. Guests will be delighted by the specialty themed hors d’oeuvres menu which includes Soft-Whipped Yoak, Deviled Eggs, Wild Salmon and Cucumber, Goat Cheese & Fig Crostini, and Bacon Wrapped Shrimp; exquisite and refined classic American dishes, influenced by French cuisine. Entertainment Throughout the evening, guests will be entertained by the talented Frank Sinatra singer, Sean Reilly. Sean Reilly is the 2009 Hoboken, New Jersey Frank Sinatra Idol Contest winner. He will be performing with a band to bring his talents to life and providing the guests with a true, Sinatra-like experience.
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Hershey Destination Tour Following the wrap-up meeting, the group will depart for their day of spectacular tours and experiences around Hershey, Pennsylvania. The entire group will begin by taking The Hotel Hershey provided transportation to The Hershey Theatre for the Hershey Theatre Spotlight Tour. This tour will allow the group to experience behind the scenes of “The Most Impressive Theatre in Pennsylvania”. The tour will encompass the entirety of The Hershey Theatre from basement to balcony. The Hershey Theatre has undergone a huge renovation to recreate the ambiance from opening night in 1933. This tour is a fascinating way to learn about the history, community, and architecture that together created the Hershey Theatre.
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Tröegs Brewery Tour The Elite Coach will then drive the group to the Tröegs Brewery in Hershey, where the group will have the opportunity to experience the Brewery that was created by Chris and John Trogner, owners of Tröegs Brewery who are the guest speakers for Tuesday’s main session. Upon arrival at Tröegs Brewery the group will begin with lunch on grounds. After lunch at the Brewery the group will begin a private guided tour around the brewery. The tour will give a behind-the-scenes look at the working production brewery. The group will see and experience the entire production process, the smells, and tastes from the beginning stages of the raw ingredients to packaging the fresh beer. The tour of Tröegs Brewery will also include beer samples and a take home souvenir glass.
Closing Award Ceremony at AACA: AACA Museum- The Antique Automobile Club of America Museum is host to some of America’s most innovative inventions and sleekest designs. This elegant venue is seeks to celebrate change while honoring achievement, which is why the AACA is the perfect location for the North American Presidents Organization’s Award Banquet!
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The theme will be 1940’s Chic, and attire will be evening formal. Guests will enter through the main lobby where there will be a red carpet entrance, complete with paparazzi (photographer), a coat check, and a grand high-vaulted ceiling. Registration and coat check will happen in the grand entrance. Members will then be escorted to the Lower Level Gallery where there will be round formal dining tables, vintage cars, a dance floor, and a stage. The restored 1940’s Valentine Diner will be open for beverages, and servers dressed as 1940’s cigarette girls will be passing out drinks and hors d’oeuvres from 6:30pm-7:20pm. During this time, The Adrian Duke Project, a jazz band, will be performing. At approximately 7:20pm guests will be seated among an atmosphere of rare automobiles, and vintage buses for dinner and the awards ceremony. The cuisine will be Classic American, highlighting our southern hospitality, served with an elegant French influence. Some menu recommendations are Pan Roasted Tiger Prawns with Smoked Shrimp Stock on House-made Chorizo Brie Cheese Grits, and Grilled New York Strip served with Crispy Puffed Potatoes and Sautéed Fiddlehead ferns in Garlic Butter (pictured below).
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While the awards ceremony will end at 8:15 pm, the band will be prepared to entertain the night away for the guests. Assistants will be standing by to check awards at the guest’s convenience if he/she so chooses. The photographer will also be standing by for photos of the award recipients. After the award ceremony is over the tables will be cleared and the music will resume and the guests can enjoy dancing. The cigarette, pinup girls will circulate with specialty dessert shooters, champagne, and cigars (to be enjoyed outside) so that members may properly celebrate their achievements.
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Breakfast Breakfast will be held in the Garden Terrace Ballroom at The Hotel Hershey. Guests can socialize and reflect on their time at The Hotel Hershey while enjoying any of our buffet-style breakfast items. All breakfast items will follow the vintage theme. Each table will have a basket of Country Biscuits served with Old-Fashioned Strawberry and Grape Jams, along with two pitchers of Freshly-Squeezed Orange Juice. The breakfast buffet items will include:
● Hickory Smoked Bacon ● Hershey Chocolate Chip Pancakes ● Farm Eggs (cooked as desired: scrambled, poached, sunny side up, over
easy, etc.) ● Maple Nut Granola with Yogurt
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Tuesday: On Tuesday, for the Team Building Activity and afternoon Spouse/Partner Activity, the group will be shuttled by The Hotel Hershey transportation system to arrive at The Hershey Lodge’s beekeeping area and Chocolate Martini Lab. Once these activities conclude, The Hotel Hershey transportation system will then transport the group back to The Hershey Hotel. For Tuesday night’s dinner at The Hershey Story Museum, there will be two chartered trolleys from Hershey Trolley Works, that will take the guests from The Hotel Hershey to their exquisite event in The Hershey Story Museum lobby. At the conclusion of the evening’s event, the same two trolleys will return the guests to The Hotel Hershey. Wednesday: The entire group will be taking the transportation provided by The Hotel Hershey to the Hershey Theatre for the Hershey Theatre Spotlight Tour. The group will be picked up at The Hotel Hershey and dropped off at the Hershey Theatre. Following the Hershey Theatre Spotlight Tour, the group will embark on the next leg of their afternoon experience in Hershey. The group will then be transported from the Hershey Theatre to the Tröegs Brewery by two VIP executive coach buses serviced by Elite Coach. Elite Coach is a luxury, full-service, ground transportation company who specializes in group travel and is committed to providing groups with exceptional service. Elite Coach is a charter bus company located in Lancaster, Pennsylvania who services Hershey frequently.
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On Wednesday evening, guests will be chauffeured by genuinely antique cars (rented from One Sweet Ride) at 6:30pm from The Hotel Hershey to the AACA Museum where they will enjoy a 1940’s chic event. Once the awards ceremony has come to a close, the antique cars will be waiting to escort members back to The Hotel Hershey.
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Monday Arrival Amenity Attendees will also receive a small packet that contains background information on Hershey. After attendees check-in, a tray of chocolate covered strawberries will be in their room upon arrival. A written note will be placed with the tray saying, “Welcome to The Hotel Hershey! Get your stay started off sweet with these delectable strawberries dipped in rich Hershey chocolate!” Monday Night Room Drop To foreshadow the events and activities that will occur on Tuesday, Monday night’s room drop will consist of Honey Hand Lotion from The Spa at The Hotel Hershey, a gift bag of Hershey Chocolate Bees, and a Chocolate Martini Mix Kit complete with fun chocolate drink recipes and a drink shaker. The attached note will read “We hope you have enjoyed your first night here in Hershey. Catch some zzzzzz’s and be ready to relax and have some fun tomorrow!”
Tuesday Evening Room Drop Attendees will enjoy a Tröegs Brewery Koozie and a slate coaster as a memento of Chris and John Trogner’s inspirational leadership presentation, as well as a foreshadowing of the Tröegs Brewery tour that will occur on Wednesday afternoon. The Tröegs Brewery Koozie and slate coaster will be presented in a gift bag with a note saying, “The only thing missing is the beer, but do not fear, it will soon be here!”
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Wednesday Evening Room Drop On Wednesday Evening each room will receive a Hershey Chocolate Scented Candle and a Hershey match box. The match box is an old traditional souvenir that guests would collect from restaurants and hotels that they visited. The vintage Hotel Hershey match boxes will tie in the vintage theme of the conference with vintage Hershey. The matches will provide the spark for the chocolate candle to remind the North American Presidents Organization that they are the spark and driving force that runs their companies across North America, just as the spark from the match is necessary to light the candle.
The Hershey Candle and vintage Hotel Hershey match box will be accompanied with a note that says: “Tonight as you rest up, we want to leave you with this parting gift to remember the sights and smells of Hershey to take with you wherever you may go!” Thursday Departure Amenity Check out is at 10:30 AM. Upon departure, guests will receive a vintage tin of Hershey Kisses with tags that say “Safe Travels!” and a bottle of Hershey’s Cullari Vineyards and Winery “Sweet Kiss” wine. The attached note will read “Thank you for choosing to stay with us here at The Hotel Hershey. We wish you safe travels and hope your experiences in Hershey have been as sweet as it was to have you here!”
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Monday Evening Opening Reception & Dinner The centerpieces will consist of assorted colored roses in a frosted vintage mason jar. The mason jar will be wrapped with twine tied in a bow.The frosted vintage mason jar centerpieces will be placed on octagonal mirrors in the center of the table.
Tuesday Evening Dinner This dinner will feature elegant centerpieces created with peach colored roses inside of glass beaded vases, and votives surrounding the larger vase that are filled with water and floating glass beads
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Wednesday Evening Awards Dinner A rustic, chic mix of vintage toy cars that are filled with Hershey’s bars, and complemented with ranunculus and rose flower arrangements.
Thursday Morning Breakfast The centerpiece will consist of fresh sunflowers in a white mason jar wrapped in burlap and white lace ribbon surrounding the vase.
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